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Sole Source Justification Form
Complete and submit this form to the Purchasing Division when requesting exception to the competitive procurement process.
Attachment 2
Single source procurement refers to those purchases where there is only one supplier that can provide the product/ service to the City. Please be as thorough and detailed with explanations to assist in the evaluation process.
Date:
Department:
Name:
Requisition No:
Vendor Name:
Item Description/
Scope of Work:
(
06/08/2023
Police
Brandi Becker -------------
Division:
Title:
Dooley Enterprises INC Vendor ID: ---'--_;.__ ________ _ Field Operations
Police Administrator
0001370
Purchase of Winchester Ammunition for RPO training and duty use
1. Why is the acquisition restricted to this good/service/suppl ier? (Explain why the acquisition cannot be competitively bid, and Include consequences that would occur from not contractinr:i with this supplier.) Due to the potential liability concerns revolving around the police use of firearms, ammunition for duty use is carefully evaluated and selected for desired performance characteristics and reliability of function under a wide range of conditions. Additionally, the various aiming systems of department weapons are "zeroed" to hit to a desired aiming point at a specified distance with that ammunition, therefore training ammunition (if different from the product number used for duty) must be manufactured to satisfactorily mimic the flight characteristics of the duty ammunition. Purchasing carefully selected product numbers for both duty and training ammunition from a single manufacturer for a given caliber ensures that the Departments specific needs are met. Winchester Ammunition is the designated supplier for the Police Departments handgun and patrol rifle ammunition.
2. How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison and include cost analyses as applicable. (Compare to vendor's previous or current offer to the City or to another agency/company, market research - or any other method of comparison that will substantiate fair and reasonable pricing in the absence of competition).' Attach back-up documentation for reference.
Dooley Enterprises of Anaheim has been designated by Winchester as the sole law enforcement distributor for their ammunition for the State of California, and as such has designated special pricing that cannot be matched by the commercial sector. This statement has been constantly verified by additional bids obtained from commercial sources over the past 16 years. The City's standard three-bid process has always resulted in purchases from Dooley Enterprises for the Departments Winchester ammunition.
Due to Winchester's distribution and pricing structure, searching the commercial sector for additional sources at lower pricing has been unsuccessful. Attached are quotes from the commercial sector for the same ammunition that are in some cases twice the price being offered by Dooley. 06/14/2023
Sole Source Justification Form