RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERSIDE, CALIFORNIA, WAIVING THE FORMAL BIDDING PROVISIONS OF SECTION 1109 OF THE CHARTER OF THE CITY OF RIVERSIDE UNDER THE UTILITIES PROJECT EXCEPTION THEREIN FOR THE SELECTION OF HARDY & HARPER, INC. FOR THE ASPHALT AND CONCRETE REPAIR SERVICES FOR WATER SYSTEM MAINTENANCE.
WHEREAS, the Riverside Public Utilities Department (“RPU”) is responsible for operating and maintaining nearly 993 miles of underground water pipelines and over 67,000 water service laterals; and WHEREAS, each year, RPU’s Water Field Forces (“Water Crews”) complete approximately 1,400 routine and emergency water pipeline and service lateral repairs; and WHEREAS, Water Crews also conduct various routine and emergency maintenance activities to reduce or prevent more extensive repairs in the future; and WHEREAS, once the water pipelines and service laterals are repaired, the damaged asphalt and/or concrete must be replaced in accordance with the Riverside Public Works Department’s (“Public Works”) Standards; and WHEREAS, Water Crews are not equipped to perform street paving and therefore rely on the Public Works Service Division (“Public Works Crews”) to perform the asphalt and concrete repair work related to water service maintenance; and WHEREAS, in recent years, Public Works Crews have not had the personnel, experienced significant equipment breakdowns, or were assigned other priority work which led to a backlog of approximately 4,000 or more asphalt repair locations; and WHEREAS, Public Works and RPU staff recommended hiring a contractor to handle outstanding and future repairs on an on-call basis; and WHEREAS, the benefits offered by a contractor include the ability to allocate dedicated personnel, having ample and specialized equipment, and the ability to implement permanent repairs in a timely and efficient manner; and WHEREAS, on September 26, 2023, Riverside’s Purchasing Division issued Request for Proposals (“RFP) No. 2289 for a qualified vendor to perform asphalt and concrete repair services related to water system maintenance in an amount not to exceed One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for a three-year term; and WHEREAS, on October 19, 2023, the City received seven (7) proposals in response to the RFP; and WHEREAS, Public Work and RPU evaluated the proposals and Hardy & Harper, Inc. ranked the highest; and WHEREAS, Public Works staff have the expertise of overseeing paving contractors and will partner with RPU to lead and oversee the work on the on-call paving contract; and WHEREAS, on July 2, 2024, the City Council adopted Resolution 24135 waiving formal competitive bidding and awarding the Master Agreement to Hardy & Harper; and WHEREAS, the Master Agreement provided that it may be extended for up to two years upon the mutual consent of the parties; and WHEREAS, it is in the best interests of the City to continue the use of the Hardy & Harper Master Agreement; and WHEREAS, City Charter section 1109 provides that the City Council may, by at least five affirmative votes, waive the formal bidding requirements for projects for the construction and/or improvement of any public utility system operated by the City, which includes wastewater and storm drain systems.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Riverside, California, based upon the reasons set forth herein and in the accompanying staff report and presentation, as follows:
Section 1: The formal competitive bidding requirements of Section 1109 of the Charter of the City of Riverside are hereby waived under the utilities project exception stated therein.
Section 2: The City Manager, or his designee, is authorized to execute the Amended Master Agreement and to approve the appropriate change orders with Hardy & Harper, Inc., in order to perform asphalt and concrete repair services related to water system maintenance, in an amount not to exceed Four Million Dollars ($4,000,000.00) per fiscal year.
ADOPTED by the City Council this _______ day of _______________, 2025. ___________________________
PATRICIA LOCK DAWSON
Mayor of the City of Riverside
Attest:
_____________________________
DONESIA GAUSE
City Clerk of the City of Riverside
I, Donesia Gause, City Clerk of the City of Riverside, California, hereby certify that the foregoing resolution was duly and regularly adopted at a meeting of the City Council of said City at its meeting held on the _________day of _____________, 2025, by the following vote, to wit:
Ayes:
Noes:
Absent:
Abstain:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Riverside, California, this ________ day of ______________, 2025. _________________________________
DONESIA GAUSE
City Clerk of the City of Riverside
CA 23-1932.1 RMS 8/19/2025
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G:\Sewer\DeptCommon\Contractors panel\City Council Memo\Resolution - draft.doc #
City Attorney’s Office3750 university ave. #250Riverside, CA 92522(951) 826-5567City Attorney’s Office3750 university ave. #250Riverside, CA 92522(951) 826-5567 City Attorney’s Office
3750 university ave. #250
Riverside, CA 92522
(951) 826-5567
City Attorney’s Office
3750 university ave. #250
Riverside, CA 92522
(951) 826-5567
City Attorney’s Office3750 UNIVERSITY AVE. #250Riverside, CA 92522(951) 826-5567City Attorney’s Office3750 UNIVERSITY AVE. #250Riverside, CA 92522(951) 826-5567 City Attorney’s Office
3750 UNIVERSITY AVE. #250
Riverside, CA 92522
(951) 826-5567
City Attorney’s Office
3750 UNIVERSITY AVE. #250
Riverside, CA 92522
(951) 826-5567
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