Presentation — Finance Committee, October 8, 2025

9/24/2025
1 RiversideCA.gov1
RiversideCA.govPreferred Purchasing Partner AgreementsFinance CommitteeOctober 8, 2025Finance Department RiversideCA.gov2
IssueReview City’s utilization of Preferred Purchasing Partner Agreements: How Agreements are established.Frequency of review/updates.Opportunities to broaden vendor participation.Enhancing transparency & competitiveness.

9/24/2025
2 RiversideCA.gov3
BackgroundCooperative Procurement Defined:A method where procurement requirements of two or more governmental entities are combined to obtain volume savings and reduce administrative expenses.•Authorized under Purchasing Resolution No. 24101–Purchasing Manager award authority if funding is in place (Section 508)–Competitive procurement waiver if cooperative contracts are available (Section 602, 702, 802) RiversideCA.gov4
Information & Technology – 12Public UtilitiesCustomer Service – 9Energy Delivery Operations – 7Police Department - 6General Services - 5Fiscal Year 2024-2025 Utilization72 Cooperative Contracts executed across departmentsTop Users:
9/24/2025
3 RiversideCA.gov5
Top Cooperative AgenciesSourcewell – 18 ContractsCounty of Riverside – 11 ContractsOmnia/Region 4 ECS – 11 ContractsEqualis Group – 9 ContractsAdditional: NASPOCity of MesaCity of Charlotte RiversideCA.gov6
How Agreements are EstablishedRigorous, competitive national processes:Needs assessmentBoard authorizationPublicly advertised solicitationsPre-proposal conferences & sealed bidsEvaluation & scoring committeesAwards for 4-year terms + extensionsDocumentation available in public portals 9/24/2025
4 RiversideCA.gov7
City Review Process•Conducted as-needed when departments identify needs•Purchasing staff verify:–Contract is active–Terms comply with Purchasing Resolution No. 24101–Pricing aligns with established terms•Departments must provide documentation for Council/Board Reports•Records maintained for auditreadiness RiversideCA.gov8
Opportunities for ImprovementExpand vendor outreach & trainingfor local/regional businessesEnhance accessibility of procurement files & documentationReinforce public confidence in transparency & fiscal stewardship