City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 21, 2025 FROM: HUMAN RESOURCES DEPARTMENT WARDS: ALL
SUBJECT: ACCEPTANCE OF HUB INTERNATIONAL INSURANCE SERVICES WELLNESS FUND ALLOWANCE IN THE AMOUNT OF $28,182.21 - SUPPLEMENTAL APPROPRIATION ISSUE:
Acceptance of a Wellness Fund Allowance from HUB International Insurance Services and authorization of a supplemental appropriation in the amount of $28,182.21 for use by the Human Resources Department for the employee Wellness Program.
RECOMMENDATIONS:
That the City Council:
Accept $28,182.21 from HUB International Insurance Services as a Wellness Fund Allowance to provide various employee wellness programs and initiatives; and, With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record an increase in revenue in the amount of $28,182.21 and appropriate an equal amount in expenditures in the Grants & Restricted Programs Fund, Human Resources-Admin, Wellness Program revenue and expenditure accounts.
BACKGROUND:
As part of the 2025 plan year health insurance renewal process, HUB International Insurance Services authorized a $28,182.21 donation to the City to be utilized towards funding of the City’s employee Wellness Program.
The City’s Wellness Program has been in place since June 2009. The Program focuses on four elements of Wellness: Physical, Career, Emotional and Financial. The mission of the City’s Wellness Program is, “To foster and encourage a healthy lifestyle that focuses on the four essential elements of wellness. To ensure that employees have the tools and resources necessary to succeed in each aspect of wellness, which is an integral part of a motivated and successful workforce.” DISCUSSION:
The Benefits Division of the Human Resources Department is requesting the authorization to accept the HUB International Insurance Services Wellness Fund Allowance and appropriate the funds to the Wellness Program to cover employee wellness activities, including wellness challenges, incentives, employee flu shots, wellness workshops, and other related employee wellness programs.
Annual Wellness Fund Allowances are not guaranteed, and the receipt of future allowances is unknown.
The Human Resources Department intends to utilize the Wellness Fund Allowance towards future annual Wellness fairs, to cover the cost of flu shots, purchase incentives for participants; and offer other wellness programs including wellness workshops/fairs/activities and biometric screenings to all city employees.
FISCAL IMPACT:
The fiscal impact of this recommendation is an increase in revenue and expenditures of $28,182.21. Upon City Council approval, an increase in revenue in the amount of $28,182.21 will be recorded and an equal amount appropriated in the Grants & Restricted Programs Fund, Human Resources-Admin, Wellness Program revenue account number 2100001-374219 and expenditure account number 2100001-453221.
Prepared by: Michelle Vizcarra, Principal Human Resources Analyst Approved by: Rene Goldman, Human Resources Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/Treasurer Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Wellness Fund Allowance ● Page 2