City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 21, 2025 FROM: PUBLIC WORKS DEPARTMENT WARD: 1
SUBJECT: AWARD BID NO. 8178 FOR THE CONSTRUCTION OF THE BOX SPRING MASTER DRAINAGE PLAN LINE D, STAGE 1, PHASE 1 PROJECT TO H&H GENERAL CONTRACTORS, INC., OF HIGHLAND, CALIFORNIA IN THE AMOUNT OF $7,338,236, WITH 7% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $513,677, FOR A TOTAL AMOUNT OF $7,851,913 ISSUE:
Award Bid No. 8178 for the construction of Box Spring Master Drainage Plan Line D, Stage 1, Phase 1 Project to H&H General Contractors, Inc., of Highland, California, in the amount of $7,338,236 with 7% change order authority in the amount of $513,677, for a total amount of $7,851,913.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8178 for the construction of Box Spring Master Drainage Plan Line D, Stage 1, Phase 1 project to H&H General Contractors Inc., of Highland, California in the amount of $7,338,236; and Authorize Public Works Department a change order authority up to 7% of the construction contract amount for a change order total of $513,677; and Authorize the City Manager, or his designee, to execute the construction contract with H&H General Contractors Inc., including making minor and non-substantive changes.
BACKGROUND:
On January 25, 2022, the City Council (1) approved a Cooperative Funding Agreement with Riverside County Flood Control and Water Conservation District for the construction of the Box Springs Master Drainage Plan Line D, Stage 1, Project No. 1-0-00089. On July 15, 2025, the City Council approved an Amended and Restated Cooperative Funding Agreement with Riverside County Flood Control and Water Conservation District.
DISCUSSION:
On July 21, 2025, Bid No. 8178 for the Box Springs MDP Line D Stage 1, Phase 1 Project was posted on PlanetBids. The proposed project includes the installation of approximately 4,300 linear feet of underground storm drain pipes and ancillary structures within the public right-of-way impacting Kansas Avenue, Third Street, Fourth Street, Mission Inn Avenue and Commerce Street, as shown on the attached Location Map (Attachment 1).
The project is located in the Eastside neighborhood of Ward 1 and is being constructed in anticipation of the proposed Third Street Grade Separation. It is designed to collect all future runoff resulting from the grade separation. City staff have partnered with the Riverside County Flood Control and Water Conservation District to secure funding for this major storm drain project, which aims to protect properties in the area from future flooding concerns. These new improvements will direct stormwater flows to the existing Box Springs Storm Drain, Stage 3, at Mission Inn Avenue, helping to mitigate flooding from the surrounding area as well as future runoff generated by the proposed Third Street Grade Separation.
Project construction is expected to begin in late 2025 and last approximately twelve months. Due to the magnitude and complexity of the project, and the potential for unforeseen site conditions, the Public Works Department is requesting a change order authority of 7% of the construction contract amount for a change order total of $513,677. The bidding notification is summarized in Table 1.
Table 1 - Bid No. 8178 - Bidding Notification Summary Table Action
Number of Vendors
Vendors Notified
383
Vendors Who Downloaded Bid No. 8178
88 Questions and Answers Received
6 Addenda Submitted
2 Proposals Received
13 On July 21, 2025, thirteen (13) bids were received for the construction of the Project (Attachment 2). The lowest responsive bid was from H&H General Contractors Inc., in the amount of $7,338,236, which is 7.59% under the Engineer’s Estimate.
Table 2 – Responsive Bidders
Rank
Bidder
City Location
Bid Amount
1 H&H General Contractors, Inc.
Highland
$7,338,236.00
2 Boudreau Pipeline Corporation
Corona
$8,343,919.60
3 Mamco, Inc. dba Alabbasi
Perris
$8,787,878.00
4 Weka Inc.
San Bernardino
$9,268,968.00
5 Mladen Buntich Construction Co., Inc.
Upland
$9,328,879.10
6 C.P. Construction Co., Inc.
Ontario
$9,458,912.50
7 Lonerock, Inc.
Irvine
$9,523,460.00
8 MMC, Inc.
La Palma
$9,598,104.00
9 Kana Pipeline, Inc.
Riverside
$9,629,935.00
10 Nationwide Contracting Services, Inc.
Huntington Beach
$9,690,597.00
11 KEC Engineering
Corona
$10,608,888.00
12 Blois Construction, LLC.
Oxnard
$12,059,203.00
13 Toro Enterprises, Inc.
Oxnard
$12,971,924.65
Engineer's Estimate
$7,940,748.00
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
FISCAL IMPACT:
The total fiscal impact of this action is $7,851,913 which includes a seven percent (7%) change order authority (COA) in the amount of $513,677. The estimated total project cost including design engineering, construction, construction engineering, Western Riverside County Regional Conservation Authority’s MSHCP fee, and contingencies are shown in Table 3. Sufficient funds are budgeted and available in the Storm Drain Fund, Master Drainage Plan - Line D Storm Drain Project account number 9920900-440309 to award the construction contract and complete the project.
Table 3. Project Costs
Task
Amount
Design Engineering (In House) Staff
$100,000.00
Construction Contract
$7,338,236.00
Construction Contingencies (7%)
$513,677.00
MSHCP Fee
$132,454.10
Construction Engineering, Inspection, and Survey (In House) & Construction Materials Testing (From Approved Professional Consultant Panel) $400,000.00
Total:
$8,484,367.10
Prepared by: Sweta Patel, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Project Location Map
Bid Award Recommendation
Presentation
Bid 8072 – Contract Award ● Page 2