CITY O
RIVERSIDE
City Council Memorandum
City of Arts & Innovation
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 21, 2025 FROM: CITY CLERK WARDS: ALL
CITY ATTORNEY
SUBJECT: RECEIVE COMMITTEE RECOMMENDATIONS AND ADOPT A RESOLUTION
REGARDING CITY COUNCIL RULES OF PROCEDURE AND ORDER OF
BUSINESS
ISSUE:
The issues for the City Council consideration are to receive Committee recommendations and adopt a resolution regarding City Council Rules of Procedure and Order of Business.
RECOMMENDATIONS:
That the City Council:
1. Receive the Governmental Processes Committee recommendations to the City Council Rules of Procedure and Order of Business as documented in Resolution No. 24255;
2. Adopt a resolution to revise the City Council Rules of Procedure and Order of Business.
COMMITTEE RECOMMENDATION:
Resolution No. 24255 outlines the City Council Rules of Procedure and Order of Business. These rules were established to ensure that meetings are conducted in an orderly and efficient manner, while also providing opportunities for public participation. The Resolution also requires City Council to review and revise the rules of procedure and order of business as needed or every two (2) years.
The Governmental Processes Committee (GPC) reviewed and discussed the Rules of Procedure and Order of Business during the June 4, 2025 and August 6, 2025 meetings. Several possible revisions to Resolution No. 24255 were discussed during the meetings. The Committee ultimately made several recommendations for revisions to the Rules of Procedure and Order of Business and directed staff to bring a revised resolution to the City Council for consideration.
Rules of Procedure and Order of Business Review• Page 2 DISCUSSION:
The table below summarizes the specific recommendations discussed during the June 4, 2025 and August 6, 2025 GPC meetings along with a description of how the revision is reflected in the attached revised resolution (Attachment 2).
GPC Recommendation Resolution Revision
Meeting Schedules Revisions in Art. VIII.D:
1. Amend summer schedule to remove 1. For the months of July, and August September and July and August and September, meetings shall occur meetings to be on second and fourth on the second first and fourth third Tuesdays. Tuesdays of the month.
2. Remove sentence in section VIII.D 2. For the months of April, June, and regarding meetings in April, June, and October, meetings shall occur the October second, third, and fourth Tuesdays of
the month.
3. Add language to VIII.D providing for 3. The appointed hours noted herein are changes to meeting times by Mayor set forth for the convenience of the with concurrence of the Mayor Pro City Council and are subject to change Tem by the Mayor with the concurrence
of the Mayor Pro Tem.
The GPC further recommends that at
least one City Council meeting per
month be scheduled for an evening
session, but did not feel that a revision
to the resolution on this point was
necessary.
Agenda Sequence Revisions in Art. IX.D
4. Language in section IX authorizing 4. During the agenda setting meeting, Mayor with the concurrence of the the Mayor with the concurrence of Mayor Pro Tem to adjust agenda the Mayor Pro Tem, may adjust the sequence during the agenda setting agenda sequence and order of meeting. business, provided for in section F
of this Article, for any agenda that
has not yet been published.
Revisions in Art. IX.F
5. Sequence Council reports/ ward 5. Agenda sequence to move Public updates first on agenda. Comments, Announcements and
Ceremonial items as first three items.
Revisions in Art. X.B
6. No vote or abstention on consent 6. Any member desiring to abstain or calendar items without an explanation, vote no on a consent calendar item, results in the item automatically pulled should provide an explanation from consent for discussion. therefore. If no explanation is given, the item shall be removed
from the Consent Calendar. The
presiding officer will announce
which items have been removed
from the Consent Calendar.
Rules of Procedure and Order of Business Review Page 3
Public Comment Revisions in Art. X.F
7. Revise speaker card language to 7. Each person desiring to address the encourage or recommend speakers to City Council during Public Comment, fill out card. City Council Discussion Items,
Workshops, or Public Hearings is
strongly encouraged to fill out and
file a form provided by the City Clerk.
8. Revise language giving discretion to The presiding officer may exercise curtail public comment time for all discretion in curtailing the duration speakers to the presiding officer. of all speakers' comments based upon factors including, but not
limited to, the length of the agenda
or the number of public comment
speaker cards submitted.
9. Consolidation of public comment 9. Public Comment provisions were provisions into one place in the consolidated into Art. X Section F and resolution. were removed from other areas of the
Resolution.
Other Considerations Revisions in Art. IV.D
10. Recommended attire for members of 10. During City Council and Standing the City Council to match City's HR Committee meetings, members are dress code policy. expected to adhere to the City's
Human Resources Policy IV-2
entitled Standards for Dress and
Appearance.
Revisions in XII.E
11. Allotted time for members to debate 11. Allotted Time for Debate. Unless an item with the presiding officer to waived by a majority of the City keep time. Council, each member may speak
on an item for up to fifteen (15)
minutes as provided in this
paragraph. The first time a member
is recognized to speak on an item,
the member shall limit his/her
remarks to ten (10) minutes.
Subsequent opportunities to speak
shall be no more than five (5)
minutes. The presiding officer shall
be responsible for tracking time
and shall utilize the timing system
for this purpose.
12. Additional research was determined 12. Eligibility for appointment to a regional necessary regarding appointments to organization board is based on the law Regional Organizations. The GPC or agreement governing each specific requested research from City organization. Appointments are made departments to determine the in accordance with each organization's potential number of regional boards in rules. Based on this research the which the City participates. following revision was made to Article XIII, Section A: "Regional
Rules of Procedure and Order of Business Reviewe Page 4 organizations are external
organizations where the City
Council directly appoints a person
to represent the City's interests in
that organization. The provisions of
this section shall not apply to
organizations where the City Council is
not the appointing authority. When
possible, appointments to regional
organizations should be limited to
elected officials."
13. Appointments and terms for Boards
and Commissions will be referred to
the next Charter Review Committee.
FISCAL IMPACT:
There is no immediate fiscal impact from this report.
Prepared by: Ruthann Salera, Senior Deputy City Attorney Approved by: Donesia Gause, City Clerk
Approved as to form: Rebecca Mckee, Interim City Attorney Concurs with:
Philip Falcone
Councilmember Falcone, Chair
Governmental Processes Committee
Attachments:
1. Revised Resolution
2. Resolution R-24255
3. Presentation