City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 9, 2025 FROM: PARKS, RECREATION AND COMMUNITY WARD: 1 SERVICES DEPARTMENT SUBJECT: ADDENDUM ONE TO PRODUCTION AGREEMENT AND Single Source WITH PYRO SPECTACULARS, INC. OF RIALTO, CALIFORNIA, FOR THE PYROTECHNIC SHOW AT MT. RUBIDOUX FOR THE FOURTH OF JULY SHOW IN 2026 IN THE AMOUNT OF $96,200; WITH A 10% CHANGE ORDER AUTHORITY ISSUE:
Approve Addendum One to Production Agreement with Pyro Spectaculars, Inc., of Rialto, California, for the 2026 Mt. Rubidoux Fourth of July show in the amount of $96,200, plus a 10% change order authority.
RECOMMENDATIONS:
That the City Council:
Approve Addendum One to Production Agreement with Pyro Spectaculars, Inc., of Rialto, California, to extend the agreement terms to July 5, 2026, for the show on July 4, 2026, in the amount of $96,200, with a 10% change order authority; and Authorize the City Manager, or designee, to execute Addendum One to the Production Agreement with Pyro Spectaculars, Inc., in the amount of $96,200, with a 10% change order authority, including making minor and non-substantive changes.
BACKGROUND:
Since 1996, the fireworks shows have been a staple of Riverside’s Fourth of July celebration, primarily held at La Sierra Park and atop Mt. Rubidoux. Over the years, the fireworks shows have drawn more than 100,000 families each year from all over the Inland Empire.
On February 15, 2022, the City Council approved a Single Source Services Agreement with Pyro Spectaculars, Inc., to provide two fireworks shows, one at La Sierra Park for a term covering April 1, 2022, through July 5, 2024; which included the option to extend the Agreement for two additional one-year terms, covering the 2025 and 2026 Fourth of July fireworks shows; and the other at Ryan Bonaminio Park for a term covering April 1, 2022, through July 5, 2022.
On July 4, 2022, the Parks, Recreation and Community Services Department (PRCSD) hosted two fireworks shows (La Sierra Park and Ryan Bonaminio Park). In addition to the fireworks shows, patrons enjoyed a car show, concert, and food vendors at La Sierra Park, and a DJ was featured at Ryan Bonaminio Park.
On September 21, 2022, the PRCSD provided an update to the Safety, Wellness and Youth Committee on the July 4th fireworks shows and celebrations, along with location options. The Committee directed the PRCSD to present a report with options to the City Council for discussion and approval.
PRCSD staff worked closely with the Riverside Fire Department to evaluate the site and costs associated with maintenance and repairs. The condition of the road up to Mt. Rubidoux was the priority, as it is essential for the safe transport of the pyrotechnics to the top of the mountain and ensures safe passage for all emergency vehicles accessing Mt. Rubidoux the day of the fireworks shows. It was determined that the Public Works Street Services Division would oversee the trail repairs and PRCSD would manage weed abatement at Mt. Rubidoux to ensure the safety of staff and the public.
DISCUSSION:
On October 25, 2022, the City Council approved a Single Source Services Agreement for the Mt. Rubidoux fireworks show, covering the period of April 1, 2023, through July 5, 2025. The agreement included a contract amount of $231,700, an option to extend the contract for up to two additional years, and authorization of a supplemental appropriation of $65,000.
The original contract was approved by City Council per Purchasing Resolution 24101 Section 702 which states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(d) When the Procurement can only be obtained timely from a single source and the Manager is satisfied that the best price, terms and conditions for the Procurement thereof have been negotiated”.
To move forward with exercising the contract extension for the 2026 Fourth of July fireworks show, PRCSD staff requested updated pricing from the vendor. Both parties agreed to Addendum One reflecting the updated pricing.
Purchasing Resolution 24101 Section 1104 states, “Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval…. (c) 10% of the original contract price for Contracts and/or Purchase Orders previously approved by the Awarding Entity and the total Change Order amount will not exceed $150,000” and “(d) A Contract amendment which extends the term of the agreement beyond one year of the original expiration date.” The Purchasing Manager concurs with the recommendation in accordance with Purchasing Resolution No 24101.
FISCAL IMPACT:
The total fiscal impact of Addendum One to cover the firework show at Mt. Rubidoux is $96,200, plus 10% change order for a total of $105,820. The funds are budgeted and available in the General Fund, Parks and Recreation, Recreation Services Account No. 5205000-421040.
Fourth of July Show at Mt. Rubidoux
AGREEMENT
SHOW YEAR
CONTRACT AMOUNT
% DIFFERENCE
Production Agreement Year 1
July 4, 2023
$ 70,000
-
Production Agreement Year 2
July 4, 2024
$ 77,000
10.0%
Production Agreement Year 3
July 4, 2025
$ 84,700
10.0%
Addendum One
July 4, 2026
$ 96,200
13.6%
Prepared by: Jessica Ochoa, Recreation Superintendent
Approved by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachment: Addendum One to Production Agreement with Pyro Spectaculars, Inc.
Pyro Spectaculars Addendum One at Mt. Rubidoux ∙ Page 2