MASTER PROFESSIONAL CONSULTANT SERVICES AGREEMENT - AIRPORT General Aviation Airport Design and Construction Management Consultant MEAD AND HUNT, INC.
2 THIS MASTER PROFESSIONAL CONSULTANT SERVICES AGREEMENT Agreement") is made and entered into this 1 1thday of January , 2024 (" Effective Date"), by and between the CITY OF RIVERSIDE, a California charter city and municipal corporation (" Sponsor" or " City"), and MEAD AND HUNT, INC., a Wisconsin corporation authorized to do business in California (" Consultant").
RECITALS
WHEREAS, the City requiresthe servicesof aconsultantthat is experiencedin providingall services commonly associated with general aviation airport design and construction management functions for various projects for the City' s General Services Department, Airport Division; and WHEREAS, City issued a Request for Qualifications, RFQ No. 2112, for purposes of retaining a consultant experienced in providing such professional services, for various projects for the City' s General Services Department, Airport Division; and WHEREAS, Consultant has the necessaryexperience in providing such professional consulting services and advice on various issues; and
WHEREAS, selection of Consultant is expected to achieve the desired results in an expedited fashion; and
WHEREAS, Consultanthassubmitted a Proposalto City and hasaffirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by this reference, City and Consultant agree as follows:
1. Scope of Services.
1. 1 Retention of Consultant. City agreesto retain and does hereby retain Consultant and Consultant agreesto provide the services more particularly described in Exhibit " A," Scope of Services" (" Services"), attached hereto and incorporated herein by reference, in conjunction with General Aviation Airport Design and Construction Management Consultant Project").
1. 2 Assigned Project. During the term of this Agreement, Consultant shall have the opportunity to submit proposals for various capital improvement projects (" Assigned Project"). The scope of work for the project will be defined in a Request for Proposals (" RFP") issued by City. All proposalssubmitted, shall be reviewedby the City. Acceptanceof Consultant's proposalshall be made in the form of a Supplemental Agreement, a sample of which is attached as Exhibit " B".
Execution of this Agreement by Consultant and/or the submission of proposalsfor City Assigned Projects does not guarantee the award of a Supplemental Agreement.
2. Term. This Agreement shall be effective on the date first written above and shall remain in effect until five ( 5) years from the date of execution, unless otherwise terminated pursuant to the provisions herein.
3. Compensation/ Payment. Consultant shall receive compensation for all services rendered under this Agreement at the rates negotiated for the Assigned Project, and set forth in the Supplemental Agreement for Assigned Project. The total amount to be paid to Consultant for all Assigned Projects, over the initial 5 -year term of this Agreement, shall not exceed Five Hundred Thousand Dollars ($ 500, 000). Said payment shall be made in accordance with Sponsor' s usual accountingproceduresuponreceiptandapprovalof anitemizedinvoicesettingforththeservices performed. The invoices shall be delivered to Sponsor at the address set forth in Section 4 hereof.
Pursuant to Federal Aviation Administration ( FAA) regulations, Advisory Circular 150- 5100. 14E, compensation shall be negotiated separately for each project undertaken under the Airport' s Federal Aviation Administration Airport Capital Improvement Program over the term of this Agreement. Negotiated project costs shall further be subject to an Independent Fee Evaluation IFE) byanindependentconsultantselectedbyCity, orCitymayelectto performtheIFEwithCity staff.
4. Notices. Any noticesrequiredto begiven, hereundershallbeinwritingandshallbe personallyservedorgivenbymail. Any noticegivenbymailshallbedeemedgivenwhendeposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows:
City
Riverside Municipal Airport
Attn: Airport Manager
6951 Flight Road
Riverside, CA 92504
Consultant
Mead and Hunt, Inc.
3110 Guasti Drive, Suite # 330
Ontario, CA 91761
5. Prevailing Wage. If applicable, Consultant and all subcontractors are required to pay thegeneralprevailingwageratesof perdiemwagesandovertimeandholidaywagesdeterminedby the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Codeandimplementedby ResolutionNo. 13346of theCity Council of theCity of Riverside.
The Director' s determination is available on- line at:
www. dir. ca. gov/ dlsr/ DPreWageDetermination. htm and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein.
6. ContractAdministration. A designeeof theSponsorwill beappointedin writing by the City Manager or Department Director to administer this Agreement on behalf of Sponsor and shall be referred to herein as Contract Administrator.
7. Standard of Performance. While performing the Services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant' s profession practicing in the Metropolitan Southern California Area, and shall use reasonablediligence and bestjudgment while exercisingits professionalskill andexpertise.
8. Personnel. Consultantshall furnish all personnelnecessaryto performthe Services and shall be responsible for their performance and compensation. Consultant recognizes that the qualifications and experienceof the personnel to be used are vital to professional and timely completion of the Services. The key personnel listed in Exhibit " C" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assignedthrough completion of the Services, unlessotherwise mutually agreedby the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to Sponsor approval.
9. Assignment and Subcontracting. Neither party shall assignany right, interest, or obligation in or underthis Agreementto any otherentity without prior written consentof the other party. In any event, no assignmentshall be made unless the assigneeexpressly assumesthe obligations of assignorunderthis Agreement, in a writing satisfactoryto the parties. Consultant acknowledges that any assignment may, at the Sponsor' s sole discretion, require City Manager and/or City Council approval. Consultantshallnot subcontractanyportion of thework requiredby this Agreement without prior written approval by the responsible Sponsor Contract Administrator.
Subcontracts, if any, shallcontainaprovision makingthemsubjectto all provisionsstipulatedinthis Agreement, including without limitation, the insurance obligations set forth in Section 12. The Consultant acknowledgesand agreesthat the Sponsoris an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between any subcontractor and the Sponsor.
10. Independent Contractor. In the performance of this Agreement, Consultant, and Consultant's employees, subcontractors and agents, shall act in an independent capacity as independentcontractors, and not as officers or employeesof the City of Riverside. Consultant acknowledges and agreesthat the Sponsor has no obligation to pay or withhold stateor federal taxes or to provide workers' compensation or unemployment insurance to Consultant, or to Consultant' s employees, subcontractors and agents. Consultant, as an independent contractor, shall be responsible for any and all taxes that apply to Consultant as an employer.
11. Indemnification.
11. 1 Design Professional Defined. For purposes of this Agreement, " Design Professional" includes the following:
A. An individual licensed as an architect pursuant to Chapter 3 commencing with Section 5500) of Division 3 of the Business and ProfessionsCode, andabusinessentity offering architecturalservicesin accordance with that chapter.
B. An individual licensed as a landscape architect pursuant to Chapter 3. 5 commencing with Section 5615) of Division 3 of the Business and Professions Code, and a business entity offering landscape architectural services in accordance with that chapter.
C. An individual registered as a professional engineer pursuant to Chapter 7 commencing with Section 6700) of Division 3 of the Business and Professions Code, and a business entity offering professional engineering services in accordance with that chapter.
D. An individual licensed as a professional land surveyor pursuant to Chapter 15 ( commencing with Section 8700) of Division 3 of the Business and Professions Code, and a business entity offering professional land surveying services in accordance with that chapter.
11. 2 Defense Obligation for Design Professional Liability. Consultant agrees, at its cost and expense, to promptly defend the Sponsor, and the Sponsor's employees, officers, managers, agents and council members (collectively the " Parties to be Defended") from and against any and all claims, allegations, lawsuits, arbitration proceedings, administrative proceedings, regulatoryproceedings, or other legal proceedingsto theextentthesameariseout of, pertainto, or relate to the negligence, recklessness or willful misconduct of Consultant, or anyone employed by or workingundertheConsultantor for servicesrenderedto theConsultantintheperformanceof the Agreement, notwithstanding that the Sponsormay have benefited from its work or servicesand whether or not caused in part by the negligence of an Indemnified Party. Consultant agrees to provide this defenseimmediately upon written notice from the Sponsor, and with well qualified, adequatelyinsuredandexperiencedlegalcounselacceptableto Sponsor. Thisobligationto defend asset forth herein is binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant' s Services under this Agreement.
11. 3 Indemnity for Design Professional Liability. Whenthe law establishesa professional standard of care for Consultant' s services, to the fullest extent permitted by law, Consultantshall indemnify, protectand hold harmlessthe Sponsorandthe Sponsor's employees, officers, managers, agents, and Council Members (" Indemnified Parties") from and against any and all claim for damage, charge, lawsuit, action, judicial, administrative, regulatory or arbitration proceeding, damage, cost, expense (includingcounselandexpertfees), judgment, civil finesand penalties, liabilities or losses of any kind or nature whatsoever to the extent the same arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, or anyone employedby or working underthe Consultantor for servicesrenderedto the Consultantin the performanceof theAgreement, notwithstandingthatthe Sponsormay havebenefitedfrom its work or services and whether or not caused in part by the negligence of an Indemnified Party.
11. 4 Defense Obligation for Other than Design Professional Liability.
Consultant agrees, at its cost and expense, to promptly defend the Sponsor, and the Sponsor's employees, officers, managers, agents and council members ( collectively the " Parties to be Defended") from and against any and all claims, allegations, lawsuits, arbitration proceedings, administrative proceedings, regulatory proceedings, or other legal proceedings which arise out of, or relate to, or are in any way connected with: 1) the Services, work, activities, operations, or duties of the Consultant, or of anyoneemployedby or working underthe Consultant, or 2) anybreachof the Agreement by the Consultant. This duty to defend shall apply whether or not such claims, allegations, lawsuits or proceedings have merit or are meritless, or which involve claims or allegations that any or all of the Parties to be Defended were actively, passively, or concurrently negligent, or which otherwise assert that the Parties to be Defended are responsible, in whole or in part, for any loss, damageor injury. Consultantagreesto provide this defenseimmediately upon written notice from the Sponsor, and with well qualified, adequately insured and experienced legal counsel acceptable to Sponsor. This obligation to defend as set forth herein is binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant' s Services under this Agreement.
11. 5 Indemnity for Other than Design Professional Liability. Except asto the sole negligence or willful misconduct of the Sponsor, Consultant agrees to indemnify, protect and hold harmless the Indemnified Parties from and against any claim for damage, charge, lawsuit, action, judicial, administrative, regulatory or arbitration proceeding, damage, cost, expense including counseland expert fees), judgment, civil fine and penalties, liabilities or lossesof any kind or nature whatsoever whether actual, threatened or alleged, which arise out of, pertain to, or relate to, or are a consequence of, or are attributable to, or are in any manner connected with the performance of the Services, work, activities, operations or duties of the Consultant, or anyone employed by or working under the Consultant or for services rendered to Consultant in the performance of this Agreement, notwithstanding that the Sponsor may have benefited from its work or services. This indemnification provision shall apply to any acts, omissions, negligence, recklessness, or willful misconduct, whether active or passive, on the part of the Consultant or anyone employed or working under the Consultant.
12. Insurance.
12. 1 General Provisions. Prior to the Sponsor' s execution of this Agreement, Consultantshall provide satisfactoryevidenceof, and shall thereaftermaintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the Sponsor' sRisk Manager or City Attorney, or a designee, unless such modification is prohibited by law.
12. 1. 1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Consultant' s indemnification obligations under Section 11hereof.
12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a poIicy holder' s rating of A or higher and a Financial Class of VII or higher.
12.1.3 Cancellation. The policies shall not be canceled unless thirty ( 30) days prior written notification of intended cancellation has been given to Sponsor by certified or registered mail, postage prepaid.
12.1.4 Adequacy. The Sponsor, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant deems adequate, at Consultant' s sole expense.
12. 2 Workers' Compensation Insurance. By executing this Agreement, Consultant certifies that Consultant is aware of and will comply with Section 3700 of the Labor Codeof the Stateof California requiring every employerto be insuredagainstliability for workers' compensation, or to undertake self- insurance before commencing any of the work. Consultant shall carry the insurance or provide for self-insurance required by California law to protect said Consultant from claims under the Workers' Compensation Act. Prior to Sponsor' s execution of this Agreement, Consultant shall file with Sponsor either 1) a certificate of insurance showing that such insurance is in effect, or that Consultant is self- insured for such coverage, or 2) a certified statement that Consultant has no employees, and acknowledging that if Consultant does employ any person, thenecessarycertificate of insurancewill immediately befiled with Sponsor. Any certificate filed with Sponsor shall provide that Sponsor will be given ten ( 10) days prior written notice before modification or cancellation thereof.
12. 3 Commercial General Liability and Automobile Insurance. Prior to Sponsor' s execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during theterm of this Agreement, commercialgeneralliability insuranceandautomobileliability insurance as required to insure Consultant against damages for personal injury, including accidental death, as well asfrom claimsfor property damage, which mayarisefrom or which mayconcernoperationsby anyonedirectly or indirectly employedby, connectedwith, or actingfor or onbehalfof Consultant.
The Sponsor, and its officers, employees and agents, shall be named as additional insureds under the Consultant' s insurance policies.
12.3. 1 Consultant' s commercial general liability insurance policy shall cover both bodily injury ( including death) andproperty damage (including, but not limited to, premises operations liability, products -completed operations liability, independentcontractor's liability, personal injury liability, and contractual liability) in an amount not less than $ 1, 000, 000 per occurrence and a general aggregate limit in the amount of not less than $ 2, 000, 000.
12.3.2 Consultant' s automobile liability policy shall cover both bodily injury andpropertydamagein anamountnot lessthan $1,000,000peroccurrenceandanaggregatelimit of not less than $ 1, 000, 000. All of Consultant' s automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Consultant' s performance of this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles, Consultant leased vehicles, Consultant' s employee vehicles, non - Consultant owned vehicles and hired vehicles.
12. 3. 3 Prior to Sponsor' s execution of this Agreement, copies of insurance policies or original certificates along with additional insured endorsements acceptableto the Sponsor evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with Sponsorand shall include the Sponsorand its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions:
provisions:
It is agreed that the City of Riverside, and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Riverside.
12.3.4 The insurance policy or policies shall also comply with the following a. The policy shall be endorsed to waive any right of subrogation against the Sponsor and its sub - consultants, employees, officers and agents for services performed under this Agreement. b. If the policy is written on a claims made basis, the certificate should so specify and the policy must continue in force for one year after completion of the services. The retroactive date of coverage must also be listed.
c. The policy shall specify that the insurance provided by Consultant will be considered primary and not contributory to any other insurance available to the Sponsor and Endorsement No.
CG 20010413 shall be provided to the Sponsor.
12. 4 Errors and Omissions Insurance. Prior to Sponsor' s execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional liability insurance in the minimum amount of $ 1, 000, 000 to protect the Sponsor from claims resulting from the Consultant' s activities.
12. 5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damageor lossthat may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon Sponsor' s request, Consultant shall provide Sponsor with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section.
13. Business Tax. Consultant understands that the Services performed under this Agreement constitutes doing business in the City of Riverside, and Consultant agreesthat Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Riverside Municipal Code and keep such tax certificate current during the term of this Agreement.
14. Time of Essence. Time is of the essence for each and every provision of this Agreement.
15. Sponsor' s Right to Employ Other Consultants. Sponsor reserves the right to employ other Consultants in connection with the Project. If the Sponsor is required to employ another consultant to complete Consultant' s work, due to the failure of the Consultant to perform, or due to the breach of any of the provisions of this Agreement, the Sponsor reserves the right to seek reimbursement from Consultant.
16. Accounting Records. Consultant shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable.
Consultant shall allow a representative of Sponsor during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three ( 3) years from the date of final payment under this Agreement.
17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant, except as otherwise directed by Sponsor' s Contract Administrator. Nothing furnished to Consultant which is otherwise known to the Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use Sponsor' s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production, website, or other similar medium without the prior written consent of the Sponsor.
18. Ownership of Documents. All reports, maps, drawings and other contract deliverables prepared under this Agreement by Consultant shall be and remain the property of Sponsor. Consultant shall not release to others information furnished by Sponsor without prior express written approval of Sponsor.
19. Copyrights. Consultant agreesthat any work prepared for Sponsor which is eligible for copyright protection in the United States or elsewhere shall be a work made for hire. If any such work is deemed for any reason not to be a work made for hire, Consultant assigns all right, title and interest in the copyright in such work, and all extensions and renewals thereof, to Sponsor, and agreesto provide all assistance reasonably requested by Sponsor in the establishment, preservation and enforcement of its copyright in such work, such assistance to be provided at Sponsor' s expense but without any additional compensation to Consultant. Consultant agreesto waive all moral rights relating to the work developed or produced, including without limitation any and all rights of identification of authorship and any and all rights of approval, restriction or limitation on use or subsequent modifications.
20. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in Exhibit " C", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Project affected by the above-described Services. Consultant further warrantsthat neither Consultant, nor the individuals listed in Exhibit " C" haveany real property, businessinterests or income intereststhat will be affected by this project or, alternatively, that Consultantwill file with the Sponsoranaffidavit disclosing any suchinterest.
21. Solicitation. Consultantwarrantsthat Consultanthasnot employedor retainedany person or agencyto solicit or securethis Agreement, nor has it enteredinto any agreementor understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, Sponsor shall have the right to terminate this Agreement without liability andpay Consultantonly for thevalue of work Consultanthasactually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the frill amount of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement.
22. General Compliance with Laws. Consultant shall keep fully informed of federal, stateandlocal laws andordinancesandregulationswhich in any manneraffect thoseemployedby Consultant, or in any way affect the performance of services by Consultant pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsiblefor any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained all necessarylicensesto perform the Scopeof Servicesandthat such licensesare in good standing.
Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City of Riverside.
Federal laws and regulations require the inclusion of specific contract provisions in certain contracts, requests for proposals, or invitations to bid. These Federal Contract Provisions are located online at http:// www.faa.gov/documentLibrauy/media/Advisory Circular/ 150-5100-14E.pdf and incorporated herein by reference.
23. Waiver. No action or failure to act by the Sponsorshall constituteawaiver of any right or duty afforded Sponsorunderthis Agreement, nor shall any suchaction or failure to act constitute approval of or acquiescencein any breachthereunder, except as may be specifically, provided in this Agreementor asmay be otherwiseagreedin writing.
24. Amendments. This Agreement may be modified or amended only by a written agreement and/or change order executed by the Consultant and Sponsor.
25. Termination. Sponsor, by notifying Consultant in writing, shall have the right to terminateanyor all of Consultant'sservicesandwork coveredby this Agreementatanytime. In the event of such termination, Consultant may submit Consultant' sfinal written statement of the amount of Consultant' s services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the Sponsor' s rights under Sections 15 and 26 hereof. In ascertainingthe work actually renderedthrough the termination date, Sponsor shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to Sponsor.
25. 1 Other than as stated below, Sponsor shall give Consultant thirty ( 30) days prior written notice prior to termination.
25. 2 Sponsormayterminatethis Agreementuponfifteen ( 15) dayswritten notice to Consultant, in the event:
Agreement; or
25.2. 1 Consultant substantially fails to perform or materially breaches the
25. 2. 2 Sponsor decides to abandon or postpone the Project.
26. Offsets. Consultant acknowledges and agreesthat with respectto any businesstax or penaltiesthereon, utility charges, invoiced feeor other debtwhich Consultantowesor may owe to the Sponsor, Sponsor reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by Sponsor to Consultant. Notice of such withholding and offset, shall promptly be given to Consultant by Sponsorin writing. In the event of a dispute as to the amount owed or whether such amount is owed to the Sponsor, Sponsor will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved.
27. Successors and Assigns. This Agreement shall be binding upon Sponsor and its successors and assigns, and upon Consultant and its permitted successors and assigns, and shall not beassignedby Consultant, eitherin whole or in part, exceptasotherwiseprovidedin paragraph9of this Agreement.
28. Venue. Any action at law or in equity broughtby either of the partiesheretofor the purposeof enforcing a right or rights provided for by this Agreement shall betried in a court of competentjurisdiction in theCounty of Riverside, Stateof California, andthepartiesherebywaive all provisionsof law providing for achangeof venuein suchproceedingsto anyothercounty. In the eventeither party hereto shall bring suit to enforce any term of this Agreementor to recover any damagesfor andon accountof thebreachof anyterm or condition of this Agreement, it is mutually agreedthat eachparty will beartheir own attorney's feesand costs.
29. Nondiscrimination. During Consultant'sperformanceof this Agreement, Consultant shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physicaldisability, mentaldisability, medicalcondition, includingthemedicalconditionof Acquired Immune Deficiency Syndrome ( AIDS) or any condition related thereto, marital status, sex, genetic information, gender, genderidentity, genderexpression, or sexualorientation, in the selectionand retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement.
30. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/ or restriction, in whole and/ or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect.
31. Authority. The individuals executing this Agreement andthe instruments referenced hereinon behalfof Consultanteachrepresentandwarrantthatthey havethe legalpower, right and actual authority to bind Consultant to the terms and conditions hereof and thereof.
32. Entire Agreement. This Agreement constitutes the final, complete, and exclusive statementof the terms of the agreementbetweenthe partiespertaining to the subjectmatterof this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neitherpartyhasbeeninducedto enterintothisAgreementby andneitherpartyisrelying on, any representation or warranty outside those expressly set forth in this Agreement.
33. Interpretation. Sponsor and Consultant acknowledge and agree that this Agreement is the product of mutual arms -length negotiationsand accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement.
33. 1 Titles and captionsarefor convenienceof referenceonly anddo not define, describeor limit the scopeor the intent of the Agreementor any of its terms. Referenceto section numbers, areto sectionsin the Agreementunlessexpresslystatedotherwise.
33. 2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement.
33. 3 In the event of a conflict between the body of this Agreement and Exhibit " A" Scopeof Services, attachedhereto, thetermscontainedin Exhibit "A" shallbecontrolling.
34. Exhibits. The following exhibits attachedhereto are incorporatedherein to this Agreement by this reference:
Exhibit " A" - Scope of Services
Exhibit " B" — Sample Supplemental Agreement
Exhibit " C" — Key Personnel
IN WITNESS WHEREOF, Sponsor and Consultant have caused this Agreement to be duly executedthe day and yearfirst abovewritten.
CITY OF RIVERSIDE, a California
charter city and municipal corporation
By:
Attest:
City Clerk
Certified as to Availability of Funds:
Bv:
Approved as to Form:
art4By:
Ruthann M. Salera
Deputy City Attorney
CA # 21- 1119
12c-citylaw\ cycom\ WPDocs\ D006\ P031 \00615432. doc
MEAD AND HUNT, INC., a Wisconsin
corporation authorized to do business in
California
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Title:
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Name: SE y T Le -a441:WES
Title: V « c t? es toe_
EXHIBIT " A"
SCOPE OF SERVICES
EXHIBIT A
Scope of Services
The selected Company shall provide all services commonly associated with general aviation airport design and construction management, including, but not limited to:
1. Assist the City in preparationof all Solicitation(s) RequestFor Proposals ("RFP"), Request for Bid (" RFB"), Request For Qualifications (" RFQ"), and Request For Information (" RFI"):
1.1. Prepare all Solicitation documentation in a fonn ready for publication to construction contractors for projects similar to those listed below. Projects may be funded by FAA grants and so Solicitation documentation must be compliant with FAA grant assurances. a) Assistthe City in developingthe scopeof work and other information necessaryto issuea Solicitation document to construction fines of projects designed by the selected firm. b) Company shall assist the City in managing services for the projects designed by the Company.
c) Companyshall assistthe City in respondingto construction contractor's RFI' s, questions, clarification requests, etc.
d) Companyshall assistthe City by respondingto generalinquiries from theAirport related to airport design
e) Companyshall attendannualFAA ACIP meetingswith Airport f) Companyshall assisttheAirport in preparationof FAA documentsrelatedto annualACIP submittals and other documentation as required by the FAA Riverside Airport anticipates completing the following projects in the next 5-7 years. These projects have been submitted to the FAA under the Airport Capital Improvement Program.
These projects may require survey and soil/ material sampling and testing.
1. Airfield electrical project:
1. 1. Design,
1. 1. 1. Design Phase for Rehabilitation of Taxiway A
1. 1.2. Construction Management for Construction Phase of Rehabilitation of Taxiway A
1. 1. 3. Design/ Construction Management for an interior Airport perimeter road
1. 1. 4. Upgrade Runway 09/27 MIRL to LED
2. Other projects may include, but not limited to:
2. 1. Pavement Condition Index studies,
2. 2. Design/ Construction Management for aircraft apron pavement improvements
2. 3. Airspace studies,
2. 4. Airport Layout Plan amendment,
2. 5. Master Plan update,
2.6. and other projects as deemed appropriate by the Airport.
Mead & Hunt
has an in- depth
understanding of
RAL, as some key
staff members
have supported
the Airport for
the last 15 years.
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Mead & Hunt has been working at California' s general aviation ( GA) airports since 1974. We haveprovided planning, environmental support, design, engineering, and construction inspection and management services for airport improvement projects that are similar to those you are requesting at more than 150 airports on the west coast. In addition to serving as your current on- call engineering consultant, we currently serve 70 GA clients in California. Mead & Hunt' s broad experience provides us in- depth knowledge that we will apply to your projects. Mead & Hunt' s local office provides regional knowledge; we possessa keen understanding of the planning, engineering, and design challenges RAL faces, as Mead & Hunt staff members have supported your Airport for the last 15 years, sometimes as employees of other firms. Our longevity and experience mean we know not only you and airports like you, but also local contractors likely to bid on your projects, as well as the FAA Airports District Office ( ADO) staff assigned to oversee your grants. As such, we can anticipate the issues, challenges, and opportunities associated with each of your planned projects. Our firm' s engineers and planners have the professional experience, technical capability, and practical insight to produce cost- effective plans, designs, and specifications. In addition to our outright capabilities, we have an overall passion for our industry. We areactive usersof GA aircraft, with licensed pilots in almostevery aviation office across the country. As such, we are very sensitive to the operational needs and functional parametersof anairport's usersand tenants. Airport operational safetyisalways our highest priority, and we know the value of an informed airport staff and educated general public.
We arefamiliarwith the specific planning, engineering, and construction projects listed in your RFQ. With the wide array of requested services, you need a project manager who can communicate with pilots, tenants, contractors, the City, RAL staff, and the FAA, as well as efficiently manage a diverse team. Therefore, the Mead & Hunt team offers RAL an experienced and dedicated Project Manager, Chuck McCormick. Chuck has more than 34 years of experience providing technical and project management services and 40 years of transientflights at RAL. He isskilled at diverse projects and coordinating multiple team partners. Chuck will be your primary point -of -contact and will manage all communication, which is the key to effective contract management. He will evaluate each request for service, assigning the necessary team members and resources accordingly. He will manage and lead the consultant team, maintain communications, and provide overall coordination on each assignment. Chuck will coordinate with the project team daily through meetings, phone calls, and emails, as appropriate.
1 Rafael Gonzalez will serve as Deputy Project Manager. His ongoing support will provide for continuity and familiarity with your projects that only the Mead & Hunt team can provide.
Rafaelwill lead manyof the design and construction projects, as he currently does for projects at RAL, further building on continuity of action. Rafael also supports our planners with cost estimates and site investigations so that as planning gives way to design, he will be able to hit the ground running, knowing hissupport during planning incorporated all the needs of the project.
For a team of this size, with subject matter experts from our different teaming partners, coordination is critical in completing a project assignment. It is paramount that all team members havea clear and agreed-upon understanding of project goals, objectives, budgets, schedules, and stakeholder needs. Chuck and/ or Mead & Hunt staff have previously worked with all team member firms and these relationships will lead to success regardless of the scale of the project. Many of these team member firms already have relationshipswith the City and are familiarwith working at RAL. Tomaintain open communication, we will haveweekly internal meetingswith the design team to verify a project isfollowing the schedule. Therewill also be weekly meetings with City staffduring project development to discussschedule and budget. We will prepare minutes from each meeting, outlining the upcoming critical items that need to be completed during the next period. These minutes will be distributed and stored on a shared website so the team understands the tasks that need to be completed.
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capacity), and mentor - protege
relationships ( meaningful roles,
responsibilities, and opportunities).
As part of our mentoring program,
our disciplined leadership will engage
with our Disadvantaged Business
Enterprise ( DBE) team members
to provide guidance in executing
detailed design elements and
management processes.
To meet the needs of your Capital
Improvement Plan ( CIP), we have
compiled a team of partner firms
that bring multiple strengths that will
RIVERSIDE best serve these projects. This team
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meaningful roles. Our team is the perfect mix to understand the nuances of the engineering and planning projects anticipated by the City for RAL.
Statement of Understanding and Approach 2
We work closely with the airport, FAA, airport tenants and users, and project contractors, both prior to the project and during construction, to ensurethe safetyof airport operations and to minimize any inconvenience to the airport' s users and tenants.
In addition to your identified and well- known deliverables, such as ALPS, Airport Capital Improvement Plan ( ACIP) updates, Bid Support, Construction Administration, Design Plans, Specifications, and Estimates, Mead & Hunt routinely provides ancillary support for the following Airport Improvement Program ( AIP) project - related services: FAA Form 5010 revisions, FAAForm 7460 preparation and submissions, updating airport diagrams, coordination of updatesto the FAA's Airport/ Facility Directory, Sectionalcharts, Instrument Flight Rules ( IFR) approach plates, and pilot/ airport informational guides.
This means we are there for RAL, and no matter what your challenge is, we can be the experts to solve it. We have chosen to break out specific items below to further highlight our capabilities.
INCORPORATING SUBCONSULTANTS
As each project is identified, Chuck will assign the appropriate team members to provide servicesfor that assignment. The team isstructured to provide an opportunity for each team member to participate in each project assignment. It is recognized that due to the contract type, there may be projects which do not require the specific skill sets of all team member firms, nor all the services provided by Mead & Hunt. The appropriate staffing for any contracted project will be assigned to see that the scope is completed with the required deliverables within the project schedule and budget. The assignment of services will be done so that an appropriate level of DBE participation is achieved and the right person is assigned for each task.
PLANNING
Mead & Hunt is currently working with RALto obtain FAA approval for a land release on Airport property. Thisreleasewill allow RALto pursue non -aviation, revenue generating land use that provides additional funds to the Airport. Mead & Hunt will bring this land release effort forward into the next masterplanning effort and help RALidentify any other areas where a future land release might make sense.
Airport Master Plan.
Mead & Hunt approaches airport masterplanning with the end in mind to balance the City' s long- term vision of the Airport with the needs of its tenants, stakeholders, elected officials, and surrounding communities. Simply stated, a master plan is a statement of policy that enables what RALwants to happen and prepares for what we anticipate will happen. This master plan will serve as your best opportunity to incorporate fresh thinking and creative ideas to prepare for future aviation activity over the next 20 -years. Our team of experienced airport planners will structure your master plan with a focus on quality, so the result helps accelerate the traditional FAA review processes. The RAL Master Plan will follow established guidelines in FAA Advisory Circular ( AC) 150/ 5070- 6B, Airport Master Plans and FAA Standard Operating Procedure2.0 FAAReviewand Approval of Airport LayoutPlans (ALPs).
Statement of Understanding and Approach 3
Mead & Hunt has
Completed master
plans at more
than 150 airports
nationwide and
airport planning
assignments at more
than 500 airports
nationwide.
mim PM
Our yearsof experience working with RALstaffgive usagreat deal of perspective on the potential challenges in this Master Plan. In order to establish a strong plan and rationale for future improvements, Mead & Hunt will work with you on updating your Airport Master Plan, ALP, and the study of future airfield and landside infrastructure.
We will specifically include acomprehensive evaluation of what properties are needed for long-term aviation usesand where landcould be releasedfor future non -aviation, revenue generating uses.
We know that justifying eligibility for FAAgrantsto pursue maintenance projects on Runway 16-34 hasbeen challenging. We will usethe Master Planprocessasan opportunity to re-evaluate the critical users and cross -wind justification for the runway to improve future eligibility for FAA grants.
With growth in airport development, planning for the future is essential to avoid encroachment and meet future demand. The ability to have a significant role in the transportation network and economic infrastructure depends on an up- to- date master plan.
Planningallows you to look ahead at your needs for airside and landside facilitiesand the land necessary to accommodate such facilities. Mead & Hunt develops long-range plans for airport facilities that reflect sound land use planning considerations, integrated engineering solutions, comprehensive environmental analyses, and realistic financial considerations. We have completed master plans at more than 150 airports nationwide and airport planning assignments at more than 500 airports nationwide.
Aviation Demand Projections.
The FAA expects a greater level of detail during the development of aviation demand projections than what was standard practice when the 2010 Master Plan was completed.
Reliabledata isthe foundation for providing a realisticforecast, and higher quality inputs lead to more defensible outputs. Mead & Hunt has first- hand experience with the FAA' s more rigorous standards for aviation forecast data and methodology, including several recent forecasts that have required coordination with FAA Headquarters in Washington, D. C.
Development of a 20 -year forecast will be the backbone of the Master Plan. The forecasts will help identify the critical usersand demands RALisexpected to experience over the course of the planning period.
Airport Layout Plan.
We will apply our comprehensive knowledge of the FAA'sAirport Design Criteria and Standard Operating Procedures ( SOPs) 2. 0 and 3.0, to produce a technically correct and easilydigestible plan set. Our team'sfamiliarity with the FAA's LosAngeles ADO will help facilitate a prompt ALP review and minimize the need for plan revisions. 13—Statement of Understanding and Approach 4
Airports GIS.
The new ALP will include a three -phased development plan depicting the short ( five-year), medium ( 10 -year) and long- term ( 20 -year) periods. Our subconsultant, NV5 Geospatial, will prepare an Airports GIS (AGIS) surveyasrequired by FAA. Thissurveywill identify objects on and off Airport that are worthy of airspace analysis. We utilize as much information as possible from previous survey efforts and incorporate all available data to augment the survey. Our team will coordinate with the City for all submissions, verifications, reviews and revisions to the AGIS data and ALP plans package. Our team will facilitate the efficient transfer of information from the AGIS data to the CAD - based ALP package.
Community Outreach/ Stakeholder Input Facilitation.
A successfulpublic involvement program greatly depends on identifying and understanding the stakeholders who have concerns that can be addressed through interaction and education. A well-designed public outreach program can also help manage, if not eliminate, misinformation by knowing the reality, but planning for perceptions. Our team member, Arellano Associates, is knowledgeable about the challenges facing transportation in Southern California and can help navigate the potential for sensitive political issues and/ or community concerns associated with the conclusions developed throughout the process.
Our team has a proven track -record of organizing and conducting public/ tenant information meetings, open houses and hearings associated with planning, environmental, and design projects. We will coordinate with the City and Airport to develop a right -sized approach. We will use a number of public outreach tools for in- person, virtual, or hybrid meetings to deliver a consistent message to stakeholders and collect feedback from the community and airport tenants.
We recommend a Master Plan Working Group ( MPWG) to link the Airport and the stakeholders.
A MPWG is typically composed of 10-12 people representing local businesses, economic development agencies, local government, airport staff, and airport users. The Master Plan process will also include using the City' swebsite to host Master Plan documents and public workshop notices and provide an opportunity for feedback. Social media is a critical tool that will also be used to communicate with a wide, diverse audience.
Community
Influence
INFORM
Share Information
About Decisions
CONSULT
Request Feedback
Before Making a
Decision ,
INVOLVE
Seek Input to Make
a Decision
f
COLLABORATE
Work with Others
to Make a Decision
EMPOWER
Encourage
Decision Making
Statement of Understanding and Approach 5
Environmental Planning, Compliance, and Sustainability.
Mead & Hunt' s environmental planners and scientists work closely with our aviation planners and engineers to achieve compliance with federal, state, and local regulatory frameworks.
Our environmental planners are engaged at the start of each project and work closely with our planners and engineers to avoid and minimize environmental impacts to the extent practicable. When impacts cannot be avoided, our planners and scientists work with airport operators to identify mitigation measures that are reasonable, feasible and remain consistent with aviation safety. We are skilled in conducting environmental analyses and developing environmental documentation in accordancewith the National Environmental PolicyAct of 1969 (NEPA), FAA's implementing orders (5050. 4B and 1050.1F), and advisory circulars. Mead & Hunt' s environmental scientists routinely prepare NEPA documents, such as Environmental Assessments ( EAs) and documented Categorical Exclusions, as well as Notices of Exemption ( NOEs) and Negative Declarations in accordance with the California Environmental Quality Act ( CEQA). We are skilled in helping our airport clients assess wildlife hazards and prepare Wildlife Hazard Management Plans. Sustainability in master planning seeks to balance the social, environmental, operational, and economic objectives.
We recentlycompleted severalairport master plans that specifically focused on identifying opportunities for sustainable development to reduce energy consumption, promote water conservation and reduce waste, in keeping with the January 2015 FAA requirements.
Mead & Hunt' s planning efforts will include identifying sustainable measures for the City to consider when considering future airport planning decisions.
ENGINEERING
Design Process.
Our team of skilled professionals have the capabilities and experience to provide design and construction administration/ management services for RAL' s current ACI P. For each anticipated project, we will meet with Airport staff and discuss a comprehensive project scope, assigning rolesand responsibilities through each phaseof the design.
With the agreed upon scope, we will produce a fee for consideration and negotiation.
Upon agreement of the fee and scope, we will begin the preliminary design phase and data collection, including the project kick- off meeting, requisite site visits, topographic surveying, and geotechnical and utility investigations. Accuratedata collection is key to preventing project delaysand change orders during construction; therefore, we will not only rely on record documents, but will also incorporate topographical survey, geotechnical investigations, ground penetrating radar, Airport staff knowledge, additional site visits, and any other necessarymeans, to better understand the field conditions presentat each facility.
Mead & Hunt devotes considerable effort to preliminary design and analysis. By concentrating our efforts during the initial phase of a project, we can adequately explore the City's needs, develop design alternatives, provide details on cost and budgets, analyze operational impacts, and develop strategies for meeting City and Airport requirements during final design. Byspending some additional time during this initial phaseof work, the final design and preparation of bid documents is better enabled to proceed quickly to completion.
Statement of Understanding and Approach
Project
Closeout
Project
Punchlist
Construction
Administration
Construction
Contracting
Bid Opening
Bid
Submittal
Final Bidding
Documents
Scoping &
Contracting
12 COMMUNICAh Lai
SURA \
Kickoff
Meeting
Survey &
Geotechnical
Preliminary
Investigation
Preliminary
Report Review
30% Deliverables:
Plans, Design
Report & Cost
Estimates
60% Deliverables:
Plans, Design
Report, Cost
Estimates & CSPP
90% Deliverables:
Plans, Design
Report, Cost
Estimates & CSPP
Accurate field data will set the basis for
Mead & Hunt and our teaming partners to
prepare the 30 percent plans, preliminary
design report, and construction cost
estimates. The 30 percent stage is the time
in the project where changes in scope
can be most effectively made, so it is
important to the team that all sides agree
on project limits and direction. Mead &
Hunt will examine the Airport Layout Plan,
environmental documents, and other
project - specific design recommendations
with the Airport during this phase and will
present any unforeseen design challenges
that have been discovered. Our design will
begin by verifying compliance with FAA
Advisory Circular 150/ 5300- 13A (Change
1) and presenting design alternatives for
RAL to consider.
All geotechnical investigations will be
completed by team member Twining,
Inc. and will be scheduled to coincide
with the survey work to minimize impacts
to the Airport during data collection. The
goal of the investigations will be to gather
subsurface soil conditions and to provide a
basis of design for new pavement structural
sections, new building foundations, or soil
stabilization, as required for the various
projects listed in the RFQ.
A 60 percent submittal will occur after the comments from the previous submittal are incorporated. This phase will include the development of the plans, specifications and construction cost estimates. Mead & Hunt will further develop the project phasing requirements, including staging area locations, phase limits, and phase durations. The Construction Safetyand PhasingPlan (CSPP) will be provided at this phase.
The 90 percent and final submittals will incorporate final specifications and a design focused on the preferred alternative that balances budget with the Airport' s needs.
Additionally, the draft final documents will serve as the basis for any final review meetings that will be necessaryfor each project. The meetings will be an opportunity for the Airport and Engineer to meet and discuss the proposed projects and phases, with a specific focus on project safety and Airport impacts during construction. Considerations for available FAA grant funding will also be made and, if required, separate bid packages will be created. Final bid documents will be prepared to incorporate all final review comments and revisions.
Statement of Understanding and Approach 7
During the bidding phase, it is important to be available and responsiveto contractor questions and provide immediate feedback to the Airport and prospective bidders. Our team will be availableand ready to assistthroughout this phase. As soon as bids havebeen received, we can review the submitted bids and provide a Recommendation to Award the construction contract.
Construction Administration/ Management.
Guiding projects through the construction process isa significant portion of work for our aviation engineeringdepartment, aswellasoneofthe mostrewardingaspectsofaproject. Wewill usethe services of our own project design team to lead your projects through the construction phase. Our substantial construction oversight experience and continuity of staff provides a seamless transition between the design and construction phases.
Our approach enables rapid response to RFIs, immediate field design changes if needed, and a team approach to staying in conformance with FAA design criteria and RAL' s needs. Our construction management services include resident engineering, construction observation, inspection, and administration for the duration of your projects. Our subconsultant, Twining, will provide material QA testing.
Safety During Construction.
Mead & Hunt has an unmatched record of safety during construction. The care and attention we place on drawings, specifications, safety plans, and the training of our inspectors and field engineers results in an injury -free atmosphere for staff, contractors, owners and tenants.
UPCOMING PROJECTS
The following list of projects havebeen submitted to the FAAunder theACIP. Theseprojects are anticipated to be completed in the next five to seven years.
TaxiwayA Rehabilitation. Thedesignforthisprojectisscheduledfor 2022. Thejustificationfor this project is based on a PCIStudywe conducted in late 2018. The Construction of the TaxiwayA Rehabilitation project is scheduled for 2022 at an estimated cost of $ 500, 000.
Interior Airport Perimeter Road. The estimated construction cost for this project is projected to be $500, 000. We recently completed the design and construction of a perimeter road at Mojave Air and Space Port in 2019, which has similar elements as those needed for your project.
Runway 9-27 LEDMIRL. Listedon the ACIPfor 2023, this project isestimated at $525,000.
Low -maintenance, trouble- free electrical systems and navigational aids help reduce expenses and improve your Airport' s safety. When building new airfields or improving existing operations, we can give you solid recommendations for cost- effective airfield electrical development. Mead & Hunt considers the individual needs of the airport and its users, while taking steps to maximize safety and conserve energy. We are there to troubleshoot and train personnel on operations.
Pavement Assessment Studies. Mead & Hunt uses the latest methods and techniques in the preparation of the Airport Pavement Management System (APMS) in conformance with FAA AC 150/ 5380- 7B, Airport Pavement Management Program ( PMP). The APMS is a set of defined procedures for collecting, analyzing, maintaining, and reporting pavement data. Federally 8— Statement of Understanding and Approach 8
obligated airports should perform a detailed inspection of airports everyyear, or every three yearsif a PCIsurvey is performed. TheAPMSstudy by Mead & Hunt will cover all the air side pavement at your Airport.
Airport Master Plan. Scheduled for 2024, the plan is estimated at $ 500, 000. Well -conceived airport master plans begin with a pre -planning phase, which includes collecting and assessingall prudent information previously prepared for the airport. These materials highlight local policies, procedures and airport priorities, and identify the local constituentsserved by the airport.
Environmental Resources for Airport Projects. Mead & Hunt has many years of experience working with the variousfederal, state, and local agenciesto gain necessaryenvironmental approvals for projects suchasthose planned for RAL. Thisrapport will savethe City time and money by efficiently working though the issues. We routinely prepare Categorical Exclusions Cat Ex) for our clients and, if warranted, prepare the appropriate CEQA documents, whether EnvironmentalAssessment, Impact Reportor Initial Study. Our knowledge of your projects will allow us to hit the ground running and quickly consolidate our approach once the City isprepared to move forward. We will begin agency contact early to set protocols and establish clear lines of communication. We will facilitate the required public hearings and closely communicate progress with the City. Once complete, we will submit the required documentation to FAA for their determination.
QUALITY ASSURANCE/ QUALITY CONTROL ( QA/ QC)
Compliance
A project's QA/ QC Programdefines processes, resourcesand quality specifications to verify project deliverables comply with professionalstandards - including the ProfessionalEngineers OA inPrivatePracticeHandbook (NSPE) andtheArchitect'sHandbookofProfessionalPractice AIA) - as well as Airport and FAA requirements, including meeting desired project needs and expectations. We have developed and continue to upgrade and implement systems and procedures that provide both our new and repeat clientswith a quality project and outcome.
Process
Roles and Responsibilities: Establish roles and responsibilities for QA/ QC activities, tasks, schedules, procedures, coordination between disciplines, control of processes, successfully resolving questions and issues, and other relevant items.
Design Log: Designersare required to populate and complete a "design log" that describes what calculations were conducted as the basis of design, what decisions were made, and what regulations/ procedures were followed. These logs assist the PM and QC lead in their review of the design, as well as inform the entire design team of progress.
Team Members: Design calculations, measurements, estimates, and review of the basis of the design are conducted by at leasttwo team membersto verify accuracyof design.
Third Party Review: Ateam member independent of the design team conducts a complete, technical quality control review, identifies and documents project conformance to the technical specifications and client requirements or needs ( based on the initial scope). A meeting is conducted to discuss the review comments and provide recommendations for improvement of project deliverables.
Quality Assurance Review: The Quality Manager evaluatescompleted work againstproject quality parameters and project objectives, offering recommendations for improvement.
Statement of Understanding and Approach 9
Implementation
of our quality
control plan is
key to success
on any project.
This process will
be implemented
from the kickoff
until the project
is complete. Our
number one goal
is to provide
an unmatched
level of customer
satisfaction,
and that starts
with providing a
quality product.
Following the
Mead & Hunt
quality control
plan sees that
the project
is delivered
on- time and
within budget.
t
Functional team reviews and regular periodic working - level meetings are conducted to discuss project issues, subsequent actions, and resolve alternatives.
Documentation
Design Logs, Design Review Checklists, redlines, and project meeting notes all become part of the design package resources providing evidence that the process was followed in accordance with the QA/ QC plan. The Project Manager and Quality Manager are responsible for reviewing that these items are completed and documented properly.
Team Member Firm Products
Any team member firm working on the Mead & Hunt team will be held to the same high standards set for Mead & Hunt. Therefore, we require that all team member firm' s work be subjected to the same level of review as our own. Mead & Hunt' s Scott Swonke will be assigned to team member firms to confirm compliance with the QA/ QC procedures.
EXPERIENCE WORKING WITH THE FAA LOS ANGELES AIRPORTS DISTRICT OFFICE
Mead & Hunt hasa legacy of successfulrelationshipswith the FAA. We havebuilt our professional reputation by meeting agencygoals and satisfyingagency concerns. Our manyyearsof interaction with FAApersonnel in the Western PacificRegionand LosAngeles Airports District Office ( LA ADO) bring first- hand understanding of agency policy and procedures. This experience translates directly to enhanced AIP funding opportunities and success of your projects.
Most of our airport improvement projects deal with the same issues and technical details that are important to RAL- maximizing the cost- effective design and construction of airfield improvements, minimizing disruption of essential airport services, coordinating with airport users and tenants, and communicating with the FAA.
Through our knowledge of FAA procedures and regulations, we can increase your ability to obtain and use grant funds for your projects. By preparing the necessary paperwork, we can reduce the staff time you devote to administering grants. We routinely assist our clients in the preparation ofACIPs and AIP grant application packages. Our grant packages arespecifically tailored to maximize our clients' airport development opportunities by optimizing the useof available FAAfunds.
FAA Contacts
RAL's key FAApersonnel at the LAADO with whom Mead & Hunt has experience working on a routine basis include:
Saba Khan, Engineer/ Program Manager
Mark Guan, Lead Engineer/ Program Manager
Darlene Williams, Airport Planner
Gail Campos, Environmental Protection Specialist
Statement of Understanding and Approach 10
Compliance with FAA Grant Programs
Mead & Hunt aviation professionals are well -versed in FAA grant program requirements. In the past10years, our firm hascompleted more than 600 airport design and engineering assignments, representing more than $ 1 billion in public airport construction. These assignments were primarily FAA AIP grant projects, along with state -funded projects and some privately funded projects.
Ability to Meet State and Federal Requirements
Mead & Hunt aviation professionals routinely work with the FAA's LA ADO and are well versed in their requirements. Mead & Hunt staff will work closely with you and FAA personnel to prioritize and schedule your projects and provide timely, cost- efficient planning and engineering solutions for your airport improvement needs.
Chuck McCormick will provide coordination with the FAA. He knows how to maximize project funding and efficiency, stemming from 21yearsworking at the LosAngeles ADO.
His proven skills working with clients and the FAA's LA ADO and Western Pacific Region Office will maximize project funding and project efficiency. He also hasin-depth knowledge of FAA regulations, policies, procedures, and personnel. Mead & Hunt' s long- established working relationship and credibility with the FAA give us the ability to encourage FAA interest and support for our clients' projects.
Familiarity with FAA Advisory Circulars and Standards
Our team hasworked directly with the FAAon hundreds of projects for many decades, covering all aspectsof aviation -related planning, environmental evaluation, engineering, and airport facilities. The members of the Mead & Hunt team understandthe importance of providing planning and design/ engineering services that comply with appropriate FAA AC standards.
Mead & Hunt has been preparing airport planning documents for more than 80 yearsand served in an advisory capacity to the FAAasthey updated the Airport DesignAC in 2012 and the Airport Master PlanAC in 2015. Many of the keyfeaturesof the Master PlanAC, including the FAA's more flexible approach to developing master plan scopes, have been in practice at Mead & Hunt for over a decade.
Mead & Hunt was recently sole -sourced to write the FAA'sfirst Advisory Circular on Airport Land Use Compatibility Planning. This project comes on the heels of Mead & Hunt authoring national airport land use compatibility guidelines for the Transportation Research Board.
Statement of Understanding and Approach 11
EXHIBIT " B"
SAMPLE SUPPLEMENTAL AGREEMENT
Following page)
SUPPLEMENTAL AGREEMENT FOR ASSIGNED PROJECT
Consultant:
Project Name:
The Project Narrative for [ name of project] (" Project"), a copy of which is attached hereto as Exhibit " A" and incorporated herein by this reference, and Consultant' s proposal dated [ date of proposal], a copy of which is attached hereto as Exhibit " B" and incorporated herein by this reference, shall constitute a supplement to the Master Professional Consultant Services Agreement GeneralAviation Airport Design and Construction ManagementConsultant, by and between City and Consultant, dated [ date of executed master agreement] (" Agreement"). Consultant agrees to perform the services described in the Project Narrative within the time set forth in the Notice to Proceed for an amount not to exceed [ written amount] Dollars ($ 0). Performance of the services shall be subject to the terms and conditions contained in the Agreement.
Dated this day of , 20_.
CITY OF RIVERSIDE, a California
charter city and a municipal corporation
CONSULTANT NAME,
legal business entity, e.g. a sole proprietor,
California corporation, etc.)
By: By:
City Manager
Title:
Attest: By:
City Clerk
Title:
Certified as to Availability of Funds:
By:
Chief Financial Officer
Approved as to form:
By:
Deputy City Attorney
FAA COORDINATION
Chuck McCormick MH
DBE PROGRAMMING
Bryan Page MH
Company Personnel
PROJECT TEAM
MH
HU
TW
AR
NV
Mead & Hunt
Hunsacker: Survey
Twining: Geotechnical
Arellano: Outreach
NV5 Geospatial: AGIS
Engineering
F,Ea
CITY OF
RIVERSIDE
Riverside Municipal Airport
Mead
Hunt
Staff identified in bold
italics are key personnel for
whom resumes have been
provided on the following
pages.
DESIGN/ ENGINEERING
Rafael Gonzalez, PE MN
Scott Swonke, TEM
Scott Van Gompel, PE MN
Jannet Loera Gutierrez, PE MH
PAVEMENT MAINTENANCE
Edoardo Barber, WW1
Claire Saleh MN
ELECTRICAL
Bin Ropposch, PE MH
Brandon Winchell, PEMH
DRAINAGE IMPROVEMENTS
Rafael Gonzalez, PE MH
Steve Sullivan, PE MH
GEOTECHNICAL
Paul Soltis, PE, GE TW
SURVEY
Brad Karrnann, PLS NU
Support Services
BUILDING IMPROVEMENTS
Tim Dacey, AIA, NCARB, LEEDAPMH
Joe Cruz, NCARB MN
SUSTAINABILITY
Morgan Turner, EITMH
CONSTRUCTION MANAGEMENT
Brian Buffer, PE MH
Jacob Nunez, EITMH
Mike Leraas MN
SECURITY SYSTEMS
Rob Lomb, CPP, PSP, RCDD, BSCP MH
Mike DeVault, RCDD MN
Planning & Environmental
MASTER PLANNING
Corbett Smith, CM MN
Dan Lumetta MN
Chris Hacker, CM MH
AIRPORT LAYOUT PLAN
Corbett Smith, CM MN
FINANCIAL/ STRATEGIC PLAN
Mitch Hooper MH
CEQA/ NEPA
Marieke Armstrong MN
Lisa Harmon MN
OPERATIONS/ NOISE
Ryk Dunkelberg, Esq. MH
Kate Andrus, AICP, LEED GA MH
AGIS
Bob VanderMeer NV
WILDLIFE HAZARD MANAGEMENT
Rick Jones, CWB MN
Lisa Harmon MN
OUTREACH
Stacey Falcioni AR 14