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Sourcewell >
Solicitation Number: RFP #032824
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC, dba National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires July 9, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
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• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g, addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized Rev. 3/2022 4
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted Rev. 3/2022 6
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev. 3/2022 11
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 - annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data - including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsements) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with Rev. 3/2022 14
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the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
1. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and Rev. 3/2022 16
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records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC, dba National Auto Fleet Group
- DocuSigned by: - DocuSigned by:
Jeremy schwarts Jesse Cooper
-COFD2A139D06489. - ABB573001546...
By: - By:
Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: National Fleet Manager 7/2/2024 | 2:37 PM CDT 7/2/2024 | 2:04 PM CDT
Date: Date:_
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DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 RFP 032824 - Class 4-8 Chassis and Cabs with Related
Equipment, Accessories, and Services
Vendor Details
Company Name: 72 HOUR LLC
Does your company conduct
business under any other name? If National Auto Fleet Group yes, please state:
490 Auto Center Drive
Address:
Watsonville, CA 95076
Contact: Jesse Cooper
Email: [email protected]
Phone: 951-440-0585
Fax: 831-840-8497
HST#: 263297677
Submission Details
Created On: Thursday February 08, 2024 14:26:39
Submitted On: Wednesday March 27, 2024 18:09:27
Submitted By: Jesse Cooper
Email: [email protected]
Transaction #: de37f6a4-b806-40a7-b5b6-766f219b36f2
Submitter's IP Address: 104.35.160.44
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation).
Line Response *
Question
Item
Proposer Legal Name (one legal entity only): (In the event of 72 HOUR, LLC award, will execute the resulting contract as "Supplier") Identify all subsidiary entities of the Proposer whose equipment, 72 Hour, LLC products, or services are included in the Proposal.
Identify all applicable assumed names or DBA names of the National Auto Fleet Group Proposer or Proposer's subsidiaries in Line 1 or Line 2 above.
Provide your CAGE code or Unique Entity Identifier (SAM): Y1FHD2Z1ZDY5 Proposer Physical Address: 490 Auto Center Drive
Watsonville, CA 95076
Proposer website address (or addresses): www.Nationalautofleetgroup.com Proposer's Authorized Representative (name, title, address, email Jesse Cooper address & phone) (The representative must have authority to National Fleet Manager sign the "Proposer's Assurance of Compliance" on behalf of the 490 Auto Center Drive Proposer and, in the event of award, will be expected to execute Watsonville, CA 95076 the resulting contract): [email protected] 855-289-6572
Proposer's primary contact for this proposal (name, title, address, Jesse Cooper email address & phone): National Fleet Manager
490 Auto Center Drive
Watsonville, CA 95076
[email protected]
855-289-6572
9 Proposer's other contacts for this proposal, if any (name, title, Clarke Cooper address, email address & phone): National Fleet Manage
90 Auto Center Drive
Watsonville, CA 95076
[email protected]
818-618-6136
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 2: Company Information and Financial Strength
Line
Question Response *
Item
10 Provide a brief history of your company, including your National Auto Fleet Group was established in 1987 in Southern California, and boasts a rich history of family-driven company's core values, business philosophy, and industry success. From humble beginnings with a single dealership, we've grown into a nationwide network of over 15 longevity related to the requested equipment, products or services. dealerships, thanks to the dedication and vision of our father.
One of our core values has always been fostering a strong company culture, and we achieve this by prioritizing internal growth. We proudly promote from within, leveraging the talent and experience of our dedicated team members. This approach not only ensures continuity and a deep understanding of our values, but also fosters a sense of loyalty and belonging among our employees.
This commitment to intemal development has been instrumental in our expansion, allowing us to cultivate a leadership team that embodies our core values and drives our continued success. We are proud of the journey we've taken and excited for the future, as we continue to empower our team and provide exceptional service to our customers.
For over 35 years. National Auto Fleet Group has remained a family-owned and operated company. The Cooper family has deep roots in the automobile industry, with a passion for exceeding expectations passed down through generations.
Today, even our future generations are learning the ropes, ensuring decades more of industry leadership.
We aren't just selling vehicles; we're building relationships that last. Our family values of integrity, dedication, and customer service permeate everything we do. This commitment has earned us numerous industry awards and the trust of countless dients. But this is iust the beginning. With fresh perspectives from future generations joining the team, we're excited to lead the industry for decades to come.
National Auto Fleet Group isn't just about delivering vehicles; it's about delivering peace of mind. Our unwavering commitment to the 4 RIGHTs: delivering the RIGHT vehide, at the RIGHT time, to the RIGHT place, and at the RIGHT price, ensures our clients experience unmatched satisfaction and success.
Since 1987, we've witnessed the auto industry shift gears, evolving from gas-powered machines to the cutting edge of all-electric and fuel cell technology. Through it all, one thing has remained constant: our core values.
Even in today's rapidly changing landscape, we hold steadfast to the principles that have guided us for decades. These values - internal growth, customer focus, efficiency, teamwork, accountability and integrity are the engine that powers our growth and fuels our commitment to exceeding expectations.
While the vehicles we offer may have changed, our dedication to providing superior customer service remains as strong as ever. We embrace the future with the same passion and determination that fueled our success in the past, ensuring that our customers continue to receive the exceptional service they deserve. 11 What are your company's expectations in the event of an award? Securing another Sourcewell contract would mark our sixth, propelling us to even greater heights by leveraging our proven track record of serving customers nationwide. This expansion fuels our commitment to invest in our divisions particularly our
recommend local upfitters. a unirs oaring tils in aer a linave program empowers members to 12 Demonstrate your financial strength and stability with meaningful We have demonstrated throughout the past 12 years to our financial institutions that we stability in the market place data. This could include such items as financial statements, SEC and with this meaning data our bank has provided us with a $ 72,000,000 floor plan limit to help in our growing filings, credit and bond ratings, letters of credit, and detailed operations which include Sourcewell Members. reference letters. Upload supporting documents (as applicable) in the document upload section of your response.
13 What is your US market share for the solutions that you are Our US market share for the products and models we are offering is roughly 70-80% as represented by the 15 proposing? manufacturers.
14 What is your Canadian market share for the solutions that you are proposing?
reach and serving customers across new borders.
15 Has your business ever petitioned for bankruptcy protection? If No so, explain in detail.
16 How is your organization best described: is it a manufacturer, a A) we are best described as a distributor/dealer/reseller and all our written authorization documents are attached in the distributor/dealer/reseller, or a service provider? Answer Related Certificates section. whichever question (either a) or b) just below) best applies to your organization.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity), provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned?
b) If your company is best described as a manufacturer or service provider, describe your relationship with your sales and service force and with your dealer network in delivering the and services proposed in this RFP. Are these
individuals your employees, or the employees of a third party? 17 If applicable, provide a detailed explanation outlining the licenses What is required does vary from state to state however we 72 Hour LLC, do hold all applicable licenses and and certifications that are both required to be held, and actually certifications required by the State of California to sell, service and delivery New/Unused Vehicles we are franchised for held, by your organization (including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP.
18 Provide all "Suspension or Debarment" information that has None exist applied to your organization during the past ten years.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 3: Industry Recognition & Marketplace Success
Line Response *
Question
Item
Describe any relevant industry awards or recognition that your company has received in the past five years
Company as a louing del ship in eemed sales told you a rain Me Mir. for our Chevrolet brand. Both NAFG has received 4 of the past 5 years 20 What percentage of your sales are to the govermental sector in In our division in Fleet, we have sold about 95% to Government accounts the past three years
21 What percentage of your sales are to the education sector in the As a percentage of our sales in the Government, about 20% would be considered to Universities and Unified Schod past three years Districts.
22 List any state, provincial, or cooperative purchasing contracts that hold the State of California contract with volumes from 200 to 500 units a year during the past three yea you hold. cond, our Sourcewell Contract's 091521 and 060920 which over the past three ye LADWP Contracts valued over $220,000,000
What is the annual sales volume for each of these contracts over City of San Diego Contracts valued over $120,000,000 the past three years?
23 List any GSA contracts or Standing Offers and Supply NAFG focus is on our Sourcewell Contracts we do not hold any other besides the State of Arrangements (SOSA) that you hold. California.
What is the annual sales volume for each of these contracts over the past three years?
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name Contact Name* Phone Number"
Port of Los Angeles (CA) David Comer 310723900
Los Angeles Department of Water & Power (CA) Philip Ly
City of Jersey City (NJ) James Lovero 201-547-4423
Washington Suburban Sanitary Commission (Maryland) Jarrett Baumgartner 301-206-4226 Town of Hempstead (NY) Christopher Carter 516-812-3555
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the projects), size of transactions), and dollar volumes from the past three years.
Entity Name Entity Type * State / Province * Scope of Work • Size of Transactions * Years Volume Past Three Port of Los Angeles Government California - CA Provided New Vehicles with Upfits Over $1,000,000 Over $ 3,000,000 Mr. David Comer
310-732-3794
Los Angeles Department of Government California - CA Provided New Vehicles with Upfits Over $20,000,000 Over $ 80,000,000 Water & Power
Mr. Philip Ly
818-771-3607
City of Jersey City Government New Jersey - NJ Provided New Vehicles with Upfits Over $1,000,000 Over $ 3,000,000 Mr. James Lovero
201-547-4423
Washington Suburbar Government Maryland - MD Provided New Vehides with Upfits Over $1,000,000 Over $ 3,000,000 Sanitary Commissior
Mr. Jarrett Baumgartner
301-206-4226
El Paso Water Government Texas - TX Provided New Vehicles with Upfits Over $1,000,000 Over $ 3,000,000 Mr. Ivan Ibarra
915-594-5712
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Question Response *
Item
26 Sales force. National Auto Fleet Group boasts a robust sales force exceeding 100 dedicated personnel. This includes both direct employees and a network of partner dealers, ensuring comprehensive support for dealerships and our dedicated fleet division. Our indirect sales force seamlessly complements our direct team, effectively serving existing member needs.
As our member base expands, we're committed to scaling our team accordingly to maintain exceptional service levels. 27 Dealer network or other distribution methods. NAFG leverages an unparalleled franchise network encompassing 15 leading manufacturers. These industry giants, like Ford Motor Company, General Motors, CDJR, etc...), boast a nationwide presence, ensuring our members receive seamless service and warranty repairs for their vehicles. Historically, auto manufacturers have faced challenges in distributing automobiles and cab chassis. However, the United States boasts the world's most efficient automotive supply chain network, and as franchised dealers of these renowned brands, NAFG capitalizes on this advantage to efficiently ship and supply vehicles to our members nationwide. 28 Service force. Our extensive network of service locations, spanning thousands of facilities across our 15 manufacturers, ensures convenient access for our members. This comprehensive coverage allows them to easily find service stations or warranty repair facilities nearby, minimizing downtime and maximizing convenience. While Alaska and Hawaii may have slightly larger distances between dealerships, our members can still rely on our network for support, potentially with extended lead times.
29 Describe the ordering process. If orders will be handled by Members can place orders with NAFG for all products we are offering, we will either place the order with the OEM as distributors, dealers or others, explain the respective roles of the we are franchised for or we will provide the order to our partner dealer who was part of the quote generation from the Proposer and others. start with the member so we can allow there relationship to maintain while serving the member. NAFG maintains the role of administering and facilitating the transaction between the member and the OEM dealer. 30 Describe in detail the process and procedure of your customer I understand that you want me to use the information in your ZIP file, specifically the "Member Walk Through" document, service program, if applicable. as a reference to explain your Customer Service programs. Here's a breakdown based on the information you provided:
Obtaining Quotes Online:
Include your response-time capabilities and commitments, as well Members can register on our website (https://www.nationalautofleetgroup.com/) for free. This protects member as any incentives that help your providers meet your stated pricing. service goals or promises. er registration, they'll receive a welcome email with a demo video explaining the websi secure dashboard keeps all quotes oraaniz
Members choose their desired brand, model year, and category (cars, vans, etc.).
Filters help narrow down options (cab style, drivetrain, bed length).
All available factory options are displayed for easy selection.
Sourcewell Price reports show MSRP, member price, and savings (percentage and dollar amount).
Optional extras include additional keys, manuals, sales tax, and upfits.
A final, printable quote package includes a unique Sourcewell Quote ID number, description, and specifications.
Partnering with Upfitters:
A dedicated website (https://www.nationalautofleetgroup.com/) connects members with upfitters.
Upfitters can leam about partnering with NAFG to serve local members.
This simplifies the process of getting a vehicle upfitted.
Tracking Orders:
.. embers can track orders directly on the main website using the "Track your order" featur ders can be tracked by entering the purchase order number, quote ID, upfit quote ID, or V Order Confirmation:
: NAFG sends a courtesy confirmation email to double-check order details (color, quantity, upfit, specifications).
Title information is requested to expedite paperwork at delivery.
Factory Order Cut-Off Notices:
This information is also comed factor urder cover page (when avalable).
Price Validation Example:
: sample build process showcases member pricing benefit le example shows the difference between MSRP, member price, and total savings (percentage and doll amount), (Provide an example with savings %) This emphasizes the additional discount offered by NAFG. 31 Describe your ability and willingness to provide your products We have provided a list of our top 1,000 member/clients demonstrating our ability to service all members nationwide. and services to Sourcewell participating entities in the United Located in the Marketing Place ZiP file as "NAFG Top 1,000 Member Clients" PDF States.
32 Describe your ability and willingness to provide your products National Auto Fleet Group is poised to expand into Canada, leveraging our proven business model and expertise. We and services to Sourcewell participating entities in Canada. believe the favorable exchange rate and our competitive pricing structure create an ideal opportunity to partner with Canadian dealer groups, ultimately serving members across North America. 33 Identify any geographic areas of the United States or Canada We are not serving Canada at this moment. that you will NOT be fully serving through the proposed contract. 34 dentiany, Suction, pationaire eat year fil scent progra since an on or their use ers payer tour 2417 website. We offer government members a spectic erving through the proposed contrac
regional presence, of do dier cooperate pray have na or with eat harpot on we a debyease ass fo misting pry receive the most alice from our and bodes. Wil imit your ability to promote another contract
35 (members. However, due to logisteal shipping onstains in these regishs, aditomal costs may appa for all other and in US Territories.
Table 7: Marketing Plan
Line Question Response "
Item
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 36 Describe your marketing strategy for promoting this contract National Auto Fleet Group utilizes a number of outbound strategies to promote the Sourcewell Vehicle contract. National opportunity. Upload representative samples of your marketing Auto Fleet Group isn't waiting for government agencies to come knocking about the Sourcewell Vehicle contract. materials (if applicable) in the document upload section of your Instead, we're proactively hitting the gas pedal with outbound marketing strategies. response.
With outbound marketing, NAFG initiates by pushing the message out to our government agencies.
Examples include:
vehicle pring avalampay, is taked sees see interes day remed are eleanor de. Cold Email Campaigns: Tailored messages reaching relevant government agencies directly. Examples include new Trade Show Presence: Engaging exhibits and knowledgeable representatives making connections at key events.
Targeted Content: Creating diverse campaign materials that resonate with different government segments. For Data-Driven Decisions: Tracking results and optimizing campaigns for maximum impact such as open rates, click- through rates to gauge the effectiveness of our email campaigns Our use of Campaigner Email Marketing platform service is a CRM database used to monitor, send and track effectiveness of emails and more. This service has assisted in streamlining email flyer messages to many of our government agencies across the United States. Campaigner has been an essential tool in not only creating new campaigns but recurring campaigns to ensure our message is sent to new potential clients This type of outbound marketing fosters proactive engagement with potential customers, sparking their interest in our products. We invite them to explore the diverse product range showcased on our NAFG website, conveniently accessible through both phone calls and website visits
To further empower their buying jourey, we encourage registration. It not only unlocks real-time product availability, bu also grants access to our innovative self-quoting system. This intuitive too empowers customers with the autonomy to unlimited personalized quotes, tailoring them to their specific needs and budget. By eliminating the wait for raditional quotes, this self-service option streamlines the process, fostering a sense of control and ownership for the customer. Ultimately, this outbound marketing approach, coupled with our user-friendly self-quoting system, empowers otential customers to confidently explore and confidently make informed decisions.
Business to Business Marketing: National Auto Fleet Group National Auto Fleet Group (NAFG) acknowledges the importance of building strong relationships with local upfitting body companies. That's why we employ strategic business-lo-business (B2B) marketing strategies to attract potential partners and create a mutually beneficial ecosystem
Introducing Our Partner Website:
We encourage any body upfitting company to visit our dedicated partner website: www.nafgpartner.com. This platform makes it easy for local upfitting companies to explore the benefits of collaborating with NAFG.
Key Perks for Upfitting Body Companies:
NAFG extensive filio. et the bodent ens. Enhanced Visibility: Get the body company's company profile listed on our website, making them searchable by Targeted referrals: We actively connect upfitting companies with qualified government clients seeking their specific Pape toile customs lind els orer encuraged to meate a unique prol showersing the toady companys strengths, experience, and service offerings.
interacive man. Geographic Reach: Expand the network by having our partners' contact information and location displayed on our y partnering with NAFG, body companies gain access to a vast pod of potential government dients seeking vehic pfitting services. In turn, the body company helps us fulfill client needs and deliver comprehensive vehicle solution National Auto Fleet Group also exercises the use of inbound marketing strategies to promote our Sourcewell Vehide contract.
Our marketing department cultivates a targeted audience by maintaining a database of registered government agencies on our website and nurturing past customers who have experienced the benefits of our offerings. This allows us to deliver relevant content and resources directly to those already interested in our solutions, fostering trust and brand loyalty.
lationship building is another technique used to foster positive relations with clients to become long-term custom FG team provides excellent customer service and support to encourage word of mouth referral. The positive au of service experienced by customers has led to an increased number of sales through referrals. Our goal is to provide exemplary customer service throughout the entire purchasing process to encourage repeat business and referrals.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 37 Describe your use of technology and digital data (e.g., social The creation of the National Auto Fleet Group app is one way to build a stronger relationship with interested buyers media, metadata usage) to enhance marketing effectiveness. and empower them with the information they need. By downloading our NAFG app, dients are able to:
Receive instant push notifications on their phones regarding new vehicle availability: Be the first to know when new vehicles arrive on the lot that match your specific needs and preferences.
Stay informed about crucial cutoff dates: Ensure clients don't miss out on deadlines by having them conveniently View Available In-Stock Units: Scroll through a list of in stock vehicles available on our website.
A specific inbound marketing tactic that can significantly boost our online presence is the development of search engine optimization (SEO). By optimizing our website for relevant keywords and user experience, we can attract more qualified visitors organically and establish NAFG as a leading name in its field.
Here's how we're actively implementing SEO on the NAFG website:
Rewriting the NAFG Story:
By crafting a compelling and informative webpage that clearly defines who we are, what we do, and how we enefit our audience.
Included relevant keywords naturally throughout the content, including product names, mission statement, and contract numbers.
Ensured the page is concise and scannable, breaking up text with headings and bullet points.
2. On-Page Optimization Techniques:
Title tags: Each page includes a unique and descriptive title tag, under 65 characters, that accurately reflects the content and includes relevant keywords.
Meta descriptions: Crafting captivating meta descriptions (under 155 characters) that entice users to click and summarize the page's value proposition.
Header tags: Structured the content with clear headings and subheadings (H1, H2, etc.) to improve readability and search engine crawlability.
Images: Optimize image file names and alt text with relevant keywords to increase accessibility and image search rankin intermal linking: Connecting related pages within the website using descriptive anchor text : Social media: Ensure social media profiles and share buttons are linked to our pages.
By implementing these actionable SEO strategies, we can significantly improve NAG's online presence, attract more qualified leads, and establish ourselves as a thought leader in the industry.
When the terms "govemment fleet vehicle purchasing", "purchasing vehicles for the government", "government vehicle purchasing", "how do I purchase vehicles for the govemment", "purchasing government fleet", "goverment vehicle procurement", "procuring vehicles for the government", are entered in the google search button, NAFG is on the top five search results.
Social media is a critical part in the way people communicate and connect with each other. Linkedin offers a variety of ways to expand our network by finding and connecting with relevant professionals in the industry. Platforms like Linkedin offer invaluable tools for professional networking, allowing individuals to expand their network by finding and connecting with relevant professionals and industry leaders. nbers throuch personalized messages, fostering stronger relationships and community engageme Beyond professional connections, social media serves as a powerful bridge between individuals and their governing odies. By following government pages on Instagram and Twitter, government municipalities can gain valuable insight:
into pressing issues and important announcements
38 In your view, what is Sourcewell's role in promoting contracts Sourcewell is a trusted brand that government entities can rely on to provide a wide variety of products and services arising out of this RFP? hey aim to simplify the procurement process of government entities The Sourcewell brand integrates a thorough documentation review of all vendors prior to awarding their cooperative contract to ensure products and services are How will you integrate a Sourcewell-awarded contract into your rom reputable vendors. The brand provides a sense of showing legitimacy and verification of our company name and sales process? members understand that products and services provided are from reputable vendors. nts recognize the Sourcewell brand and their vendors as a trusted source that will meet their needs. The m ling point of the brand is the elimination of the need to go out to b Sourcewell has done the bidding for the government entities which simplifies the purchasing process. This process not only saves money but valuable time as well. Sourcewell has provided NAFG overwhelming opportunities to work with government agencies across the United States.
an organization that aids government entities to stay competitive without the frustrations and issues involved with the traditional bidding process. The Sourcewell contract can be also customized to meet the needs of the dient. sales team has incorporated not only this standard of integrity in their sales practice by ensuring dients we will always assist them with their vehicle purchasing needs The cost savings and stress free nature of the cooperative contracts avors that of the traditional bidding process It enables vendors to work with qualifying government entities in a more We vow to maintain these levels of standards across the board throughout all departments within The flexibility of Sourcewell contracts allows us to tailor our services to a specific need, unlike the one-size-fits-all approach of typical bidding
Government agencies across the United States, like NAFG, have utilized Sourcewell to procure their needs efficiently.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 39 Are your products or services available through an e-procurement Our website provides a hands-on empowering approach to ordering vehicles online. Clients can search through many ordering process? vehicle makes and models with the ability to customize a vehicle tailored to the specific needs of their agency. personalized quote with pricing can be available in as little as 5 minus depending on the complexity of the vehicle.
If so, describe your e-procurement system and now governmenile upfitting is needed, a sales representative can be reached through phone, email, live chat or noted on the self-quoting and educational customers have used it online system.
Once a customized quote is built, clients have the option to finalize the sales transaction by submitting a purchase order to our sales team via email. This gives complete autonomy to the client to purchase vehicles without the need • speak to a sales rep. If assistance is needed, they can contact sales through email, live chat or phone. If support is required to build a quote, our sales reps are available to assist the client step by step.
Once the vehicle is built to the dient's needs, government agencies are also able to upload a purchase order from their account to purchase a vehicle. NAFG will then process the purchase order and place the vehicle on order with the manufacturer. Government agencies are also able to track the status of their order using the ETA tracking available on the NAFG website.
Our website puts the power to order vehicles directly in your hands, with a user-friendly approach that empowers government agencies to choose the perlect solution for their needs. Browse through a comprehensive selection of or customize your ideal vehicle with features tailored to your specific requirements. Get a ersonalized quote with upfront pricing in as little as 5 minutes, depending on the complexity of your chosen vehicle Upfitting needed? No problem! Reach out to our dedicated sales team via phone, email, live chat, or simply mentior your requirements directly in the self-quoting system.
Once a government municipality is ready to purchase, they can simply submit a purchase order through their online account. We offer complete autonomy, allowing buyers to acquire vehicles without needing to speak directly to a sales representative. However, our expert team is always available to assist if they need a helping hand. Our assistance is available via email, live chat, or phone -
For government agencies, the process is streamlined even further. They are able to stay informed throughout the entire ourney with our convenient ETA tracking system, accessible right on the NAFG website.
Experience the convenience and control of online vehicle ordering for government agencies with NAFG. Visit our website today and empower your agency to acquire the perfect vehicle solution.
As of today. National Auto Fleet Group has over 8000 members registered on our website and 2400 customers buying from us.
Table 8: Value-Added Attributes
Line Response *
Question
Item
40 Describe any product, equipment, maintenance, or operator training programs that you offer to Sourcewell participating entities. onto the member at NAFG cost.
Indude details, such as whether training is standard or optional, who provides training, and any costs that apply.
41 Describe any technological advances that your proposed products nember automatical gas the benit of the Batest up to Cale technology NAG ofers our car body toch the or services offer.
members for the most leading up to date information.
42 Describe any "green" initiatives that relate to your company or to FG has Partnered to create a 400 US Mayor Drive Climate Mayor Purchasing Collaborative www.Driveevfleet.org your products or services, and indude a list of the certifying p spread the benefit of members going 100% green. We have 100% Pure Electric vehides to offer such as agency for each. the not few years, Ford and many other ma racies or to me in avala 100% pure so ta cab crass tor 43 Identify any third-party issued eco-labels, ratings or certifications that your company has received for the equipment or products Front clins and rating id h prol No then the a lay to fer there pres nate representing have leading edge included in your Proposal related to energy efficiency or conservation, life-cycle design (cradle-to-cradle), or other green/sustainability factors.
44 Describe any Women or Minority Business Entity (WMBE), Small We hold a Minority Certification through the California Clearing House Authorization Business Entity (SBE), or veteran owned business certifications that your company or HUB partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response.
45 What unique attributes does your company, your products, or your NAFG's dedication to the member. NAFG has built its division solely for the purpose of serving the members services offer to Sourcewell participating entities? What makes experience from our 24-hour member website or website improvements and capabilities to thinking outside the box to your proposed solutions unique in your industry as it applies to help a member find a solution.
Sourcewell participating entities?
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure.
You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Question Response *
Item
46 Do your warranties cover all products, parts, and labor? We have attached all Warranty information provided by all 15 manufacturers offered in our proposal as an added attachment.
47 Do your warranties impose usage restrictions or other limitations Each manufacturer have there own usage restrictions that a member should be aware of. Such an improper use of a that adversely affect coverage? chassis may not allow it to be covered under warranty. For example, a F-250 being used for a police rated pursuit ehicle would void certain warranties. We encourage for each member to contact us for there particular warranty coverage.
48 Do your warranties cover the expense of technicians' travel time Yes, in some cases of a breakdown event, manufacturers would tow your vehicle to there nearest warranty repair fadlity. and mileage to perform warranty repairs?
49 Are there any geographic regions of the United States or Each manufacture is different, and we encourage prior to purchasing a product to call in and ask about your specific Canada (as applicable) for which you cannot provide a certified region and how it's covered. technician to perform warranty repairs?
How will Sourcewell participating entities in these regions be provided service for warranty repair?
50 Will you cover warranty service for items made by other All warranties are passed on to the original equipment manufacturer. manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer?
51 What are your proposed exchange and return programs and • offer no exchange, return programs or policies. Once an order is in production with the factory and NAFG can policies? cel the order after trying to cancel with the manufacturer, then the order is non-cancella 52 Describe any service contract options for the items included in your proposal. se as an added factory option and follow the sa discount schedule in the price file.
Table 10: Payment Terms and Financing Options
Line
Question Response *
Item
53 Describe your payment terms and accepted payment methods. Payment terms are Net 20, with a 10-day grace period. 54 Describe a or gasemental eni gations avalable for use by for al Sourceel Members We have attached a Por caled NG. Sample Lease in the 2p File Called Me Our es 55 use in one tan dan an acid one toe to so ease i Which had here amire Quite ID ohan top of a cut A me her cal then cal and nee us ally wes o each (as apicable) in it domen pia sean of your quote they are inquiring within so we can help hem quicker Each ote a to ta dander on an en er a co unmen a meer a cose for the sane. a sample transaction has been attached.
56 Do you accept the P-card procurement and payment process? Yes, up to $ 2,500 per vehicle, any amount higher than $2,500 would carry a P-card/ Credit Card transaction fee which will be passed onto the member.
If so, is there any additional cost to Sourcewell participating entities for using this process
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Question Response *
Item
57 Describe your pricing model (e.g., line-item discounts or product- FG is offering Line Item Discounts Off MSRP for 15 manufacturers detailed in the Price File, NAFG is offering category discounts). fits to be added to any and all chassis cabs and trucks, details are on the Summary Page in the price f Provide detailed pricing data (including standard or list pricing and the Sourcewell discounted price) on all of the items that you want Sourcewell to consider as part of your RFP response.
If applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the document upload section of your response.
58 Quantify the pricing discount represented by the pricing proposal Each Manufacture Product Range is detailed in the tabs below, here is an overview in this response. For example, if the pricing in your response Ford Motor Company from 1.16% to 6.00% represents a percentage discount from MSRP or list, state the RAM Stallantis Company from 4.13% to 4.14% percentage or percentage range. Chevrolet from 6.83% to 6.92% Autocar at 9.00%
ISUZU at 5,00%
Volvo at 12.00%
Freightliner from 4.76% to 15.15%
Western Star from 15.00% to 20.00%
MACK from 3.00% to 26.36%
Kenworth from 13.83% to 32.80%
Peterbilt from 10.27% to 31.56%
Battle Motors at 25.00%
RIZO from 38.25% to 38.46%
REE at 7.00%
Bollinger Motors at 5.50%
Wits can be alad at dile ivas l 20%, de caned in the price at time of order or more unis for an 59 Describe any quantity or volume discounts or rebate programs that you offer. additional discount quote
60 Propose a method of facilitating "sourced" products or related Open Market products or Sourced Goods will be treated as any upfit and may be quoted up to a 20% mark-up if services, which may be referred to as "open market" items applicable. or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request.
61 Identify any element of the total cost of acquisition that is NOT All considerations have been taken into account in the price file in its entirety. Price Summary Page and Price Tabs included in the pricing submitted with your response. contain all costs associated with all quotes. If a member would like a quote for a particular situation and the item needed special training or installation, these charges would be added as part of the upfit and included in the This includes all additional charges associated with a purchase members quote. that are not directly identified as freight or shipping charges. For example, list costs for items like pre-delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
62 If freight, delivery, or shipping is an additional cost to the All manufacturers charge a standardized "Factory Destination Charge" which is displayed on all window stickers and Sourcewell participating entity, describe in detail the complete on all trucks on a dealer's lot. This is not the needed destination charge that maybe charged to then ship a chassis freight, shipping, and delivery program. to and from an installer, these subsequent movements are all added freight charges and will displayed on the members quote.
63 Specifically describe freight, shipping, and delivery terms or Freight to these regions carry a specific logistical barrier which carry added cost such as ferry, port and driver cos programs available for Alaska, Hawaii, Canada, or any offshore both to and from the mainland. These added costs will be disclosed and added to any quote for the member to delivery. review.
64 Describe any unique distribution and/or delivery methods or NAFG will utilize the power and expertise of the already established Automobile Franchise Distribution Network to have options offered in your proposal. members vehides delivered promptly there destination.
Table 12: Pricing Offered
Line
The Pricing Offered in this Proposal is: * Comments
Item
65 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. NAFG Offers Members of Sourcewell the very best selection and service for the
overall best value we can offer.
Table 13: Audit and Administrative Fee
Line
Question Response *
66 Specifically describe any self-audit process or program that you We have created a member friendly to build and price there chassis cabs on, the pricing is built directly into the clan to employ to verify compliance with vour proposed Contract website and is baded daily by the manufacture MSRP information. Our system will provide an accurate quote 99.99% with Sourcewell. of the time, We have stream lined how our admin fee is processed to allow a quick 15-30 day tum around on quarterly reports.
This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell.
Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template. 67 you are awarded a contract, provide a few examples of internal We have internal charts that track how many members we are serving per month and what regions we need metrics that will be tracked to measure whether you are having arket into to raise awareness of Sourcewell and our contract. We also track how many vehicles we deliver success with the contract. members to see if our volume is picking up or where the current market is at as it does fluctuate. 68 Identify a proposed administrative fee that you will pay to ur Admin Fee has been streamlined to allow for growth to occur with maintaining a high level of accuracy an Sourcewell for facilitating, managing, and promoting the porting. Our proposed admin fee would follow these guidelines Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of FlatS 400 per unit for all units excluding Alan Jay Automotive Network in Florida Vendor's sales under the Contract or as a per-unit fee; it is not Units sold through Alan Jay Automotive Network in Florida will have as 200 flat a line-item addition to the Member's cost of goods.
(See the RFP and template Contract for additional details.) Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 14A: Depth and Breadth of Offered Equipment Products and Services Proposers submitting a proposal in Category 1 as defined herein will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. For example, if a Proposer offers chassis and cabs with Internal Combustion Engines (ICE) as well as chassis and cabs with electric propulsion systems the Proposer should designate it is seeking an award in Category 1 only. Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems only.
Line Item Category Selection *
69 Category 1: All engines, fuel, and propulsion type chassis and cabs Table 14B: Depth and Breadth of Offered Equipment Products and Services Line
Question Response *
Item
70 Provide a detailed description of the equipment, products, and 15 Manufacturers totaling 200 makes and models ranging from Class 4 to Class 8 Cab an Chassis and trucks. With services that you are offering in your proposal. available Upfits to be added ranging from tool boxes to Line Mechanics Bodies. Any and all upfits can be added to ou chassis cabs either by our upfit partner supplier or by a members upfit supplier working with NAFG to provide a Turn Key Quote.
71 Within this RFP category there may be subcategories of solutions. List subcategory titles that best describe your products and services.
72 Describe any manufacturing processes or materials utilized that Leading materials are used by the OEM's daily to safely supply all members with the best on the market place for each contribute to chassis strength, cab strength, overall durability, OEM. driver safety.
73 Describe any differentiating serviceability attributes (remote Each OEM has there own unique attribute that all cater and serve the members. diagnostics, etc.) your proposal offers.
Table 15: Category 1 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Proposers submitting a proposal in Category 1 will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. See RFP Section II. B. 1 for details. • We will not be submitting for Table 15: Category 1 - Depth and Breadth of Offered Equipment Products and Services Line Offered *
Category or Type Chassis Type (ICE and/or BEV) Comments Item
74 Class 4 chassis • Yes Both Chassis Types (ICE and BEV) r No
175 Class 5 chassis Both Chassis Types (ICE and BEV) All 15 Manufactures are listed in the price file, along with each No EM's product offering for this class.
76 Class 6 chassis • Yes Both Chassis Types (ICE and BEV) All 15 Manufactures are listed in the price file, along with each r No OEM's product offering for this class.
77 Class 7 chassis • Yes Both Chassis Types (ICE and BEV) Il 15 Manufactures are listed in the price file, along with each • No EM's product offering for this class
78 Class 8 chassis Both Chassis Types (ICE and BEV) Il 15 Manufactures are listed in the price file, along with each ® Yes EM's product offering for this class
79 Related equipment, accessories, • Yes Both Chassis Types (ICE and BEV) All 15 Manufactures are isted in the price file, along with eact parts, upfitting, services, used chassis C No EM's product offering for this class. All upfitting is available and and Class 3 chassis outlined in the pricing summary.
Table 16: Category 2 - Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems only. See RFP Section II. B. 1 for details.
= We will not be submitting for Table 16: Category 2 - Depth and Breadth of Offered Equipment Products and Services Line Category or Type Offered * Comments
Item
80 attery Electric Vehide (BE r Yes
ass 4 Chase • No
81 attery Electric Vehide (BEV F NoS
lass 5 Chass • No
82 tery Electric Vehide (BE
83 attery Electric Vehide (BEV
ass 7 Chassi - No • No
84 Battery Electric Vehide (BEV) r Yes
Class 8 Chassis r No
85 Related equipment, accessories, parts, upfitting, r Yes services, used chassis and Class 3 chassis - No
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Table 17: Exceptions to Terms, Conditions, or Specifications Form Line Item 86. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or specifications, a Proposer must submit the proposed xception(s) or requested modification(s) via redline in the Contract Template provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exception pload field. All exceptions and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contrac Do you have exceptions or modifications to propose? ]Acknowledgement - No
Documents
Ensure your submission documents) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. . Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded documents) are not either lefective, corrupted or blank and that the documents can be opened and viewed by Sourcewell
3. Sourcewell may reject any response where any documents) cannot be opened and viewed by Sourcewell. f you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) docume sure each document is named, in relation to the submission format item responding to, For example. if responding to the Marketing Plan category save the document as "Marketing Pla • Pricing - NAFG Price File 032824.zip - Wednesday March 27, 2024 16:08:51 • Financial Strength and Stability - Financial Strength and Market Stability 032824.zip - Tuesday March 26, 2024 21:32:50 • Marketing Plan/Samples - 032824 NAFG Marketing Plan.zip - Tuesday March 26, 2024 21:30:53 • WMBE/MBE/SBE or Related Certificates - Insurance and Realted Certificated 032824.zip - Tuesday March 26, 2024 21:33:17 • Warranty Information - Warranty Information 032824.zip - Tuesday March 26, 2024 21:42:37 • Standard Transaction Document Samples - 032824 Standard Transaction Document.zip - Wednesday March 27, 2024 13:28:58 • Requested Exceptions (optional)
• Upload Additional Document - 032824 Uploaded ALL 15 MANUFACTURED MODEL's and ELECTIRC SPEC's.zip - Wednesday March 27, 2024 01:25:13 Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty.
The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
3. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwis greed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become publi ata. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Ac
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at: https://sam.gov/SAM/; or Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States feder overnment or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a crimin offense related to the subject matter of this solicitation. • By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, National Fleet Manager, 72 Hour LLC, DBA National Auto Fleet Group The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. • Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC
DocuSign Envelope ID: 5406FEF8-8848-413A-91A9-D8AB6FD40134 I have reviewed the
File Name below addendum and
Pages
attachments if
applicable)
Idendum_7_Class 4-8 Chassis and Cabs RFP 03282
u March 21 2024 08:45 Al
Addendum_6_Class 4-8 Chassis and Cabs _RFP_032824
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ddendum_5_Class 4-8 Chassis and Cabs _RFP_032824
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Addendum_4_Class 4-8 Chassis and Cabs _RFP_032824
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Addendum_3_Class 4-8 Chassis and Cabs _RFP_032824
Wed February 21 2024 04:08 PM
Addendum_2_Class 4-8 Chassis and Cabs _RFP_032824
Ned February 14 2024 04:12 PM
Addendum_1_Class 4-8 Chassis and Cabs _RFP_032824
Thu February 8 2024 04:24 PM
Bid Number: RFP 032824 Vendor Name: 72 HOUR LLC