City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 24, 2026 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1
SUBJECT: AWARD BID NO. 8184 TO HARDY & HARPER, INC. OF LAKE FOREST, CALIFORNIA, FOR A CONSTRUCTION CONTRACT FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 11 MISSION INN AVENUE MEDIAN PROJECT, IN THE AMOUNT OF $1,540,000 ISSUE:
Award Bid No. 8184 to Hardy & Harper, Inc. of Lake Forest, California, for the construction of the Highway Safety Improvement Program (HSIP) Mission Inn Avenue Median Project between Scout Lane and Redwood Drive, in the amount of $1,540,000.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8184 to Hardy & Harper, Inc. of Lake Forest, California, for the construction of Highway Safety Improvement Program (HSIP) Mission Inn Avenue Median Project between Scout Lane and Redwood Drive, in the amount of $1,540,000; and Authorize the City Manager, or designee, to execute the Construction Contract with Hardy & Harper, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The purpose of the Federal Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads. Agencies are eligible to receive up to $10 million through this program. The HSIP grant allows the installation of Proven Safety Countermeasures determined by the Federal Highway Administration (FHWA). On May 9, 2022, the California Department of Transportation announced the HSIP Cycle XI Call for Projects. Applications were due September 12, 2022. HSIP Cycle XI is expected to include approximately $210 million in federal grant funds. Projects were selected based on a Benefit Cost Ratio Analysis, and some projects were funded through set-aside programs. The maximum amount an agency can be awarded is $10 million.
On September 6, 2022, the City Council authorized the submittal of a traffic safety grant application to Caltrans for citywide signalized intersections and roadway safety improvements as well as pedestrian and bicycle safety improvements.
On March 9, 2023, Caltrans notified the Public Works Department that the City’s grant application requesting HSIP Cycle 11 grant funding had been successful. On May 2, 2023, the City Council authorized the Public Works Department to accept grant funding through Caltrans HSIP Cycle 11 Program.
DISCUSSION:
On November 4, 2025, Bid No. 8184 for the construction of Highway Safety Improvement Program (HSIP) Mission Inn Avenue Median Project (Project) was posted on Planet Bids seeking prospective bidders to perform the following work at various locations throughout the City to construct a raised median and high friction surface treatment on Mission Inn Avenue between Scout Lane and Redwood Drive.
The proposed safety countermeasure improvements are a direct result of the collision analysis, accident evaluation, and stakeholder meetings for the recently adopted Local Road Safety Plan (LRSP). The traffic safety improvements are expected to reduce head-on and hit object type collisions on Mission Inn Avenue between Redwood Avenue and Scout Lane.
Prior to bid opening, there were 711 City of Riverside registered vendors notified and 45 prospective bidders on the list. The City did not schedule a pre-bid job walk. There were no questions submitted from the prospective bidders, and no addendums were issued by the City for this advertisement. The Request for Bids notification is summarized in Table 1:
Table 1 – Bidding Notification Summary Table
Action
Number of Vendors
City of Riverside Registered Vendors Notified
711
Vendors Who Downloaded Bid No. 8184
45 Questions Received
0 Addenda Issued
0 Bids Received
5 On December 4, 2025, five (5) bids were received for the construction of the Project (Attachment 2). The lowest responsive and responsible bid was received from Hardy & Harper, Inc. of Lake Forest, California, in the amount of $1,540,000, which is 4.95% below the original Engineer’s Estimate of $1,620,178.00 and outlined in Table 2.
Table 2 – Bid Summary
Bidder
Amount:
Ranking
Hardy & Harper, Inc.
$1,540,000.00
1 All American Asphalt
$1,572,469.00
2 Aneen Construction, Inc.
$1,610,609.90
3 Onyx Paving Company, Inc.
$1,639,000.00
4 Hillcrest Contracting, Inc.
$1,680,598.80
5 Per Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
FISCAL IMPACT:
The total fiscal impact of the action is up to $1,690,000 which includes a ten percent 9.7% change order authority (COA) up to a maximum amount of $150,000. The COA allows the project to better absorb material and other cost overruns.
The estimated total construction cost including design engineering, construction, contingencies and contract administration is itemized in Table 3. Sufficient funding to cover the costs of the construction and contingencies is shown Table 4 below.
Table 3. Project Costs
Task
Amount
Construction Contract (Hardy & Harper, Inc.)
$1,540,000
Construction Contingencies (9.7%)
$150,000
Subtotal
$1,690,000
Construction Engineering, Inspection, and Administration $75,000
Total
$1,765,000
Table 4. Project Funding
Fund
Project
Account
Amount
Capital Outlay-Grant
Signal Backplate LPI Mission Inn
9925328-440125
$1,588,500
Measure A
9925330-440313
$176,500
Total
$1,765,000
Prepared by: Philip Nitollama, City Traffic Engineer
Approved by: Nathan Mustafa, Interim Public Works Director Certified as to
availability of funds: Julie Nemes, Interim Finance Director Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Project Location Map
Bid Award Recommendation
Presentation
Bid 8184 – Contract Award ● Page 2