City Council Memorandum
TO:
HONORABLE MAYOR AND CITY COUNCIL
DATE: APRIL 7, 2026
FROM:
FIRE DEPARTMENT
WARDS: ALL
SUBJECT: PURCHASE OF THREE (3) MOBILE AUTOMATED LICENSE PLATE READERS FROM REQUEST FOR BIDS (RFB) NO. 8226 FROM VETTED SECURITY SOLUTIONS, LLC OF ST. PETERSBURG, FLORIDA IN THE AMOUNT OF $183,999.59 USING UASI FY2023 GRANT FUNDS ISSUE:
Approve the purchase of three (3) Mobile Automated License Plate Readers (ALPR) from Request for Bids (RFB) No. 8226 from Vetted Security Solutions, LLC Of St. Petersburg, Florida in the amount of $183,999.59 using UASI FY2023 grant funds.
RECOMMENDATIONS:
That the City Council:
Approve the purchase of three (3) Mobile Automated License Plate Readers (ALPR) from Request for Bids (RFB) No. 8226 from Vetted Security Solutions, LLC Of St. Petersburg, Florida in the amount of $183,999.59 using UASI FY2023 grant funds; and Authorize the City Manager, or designee, to execute the agreement, make minor non-substantive changes, and complete all necessary documents associated with the purchase of the mobile automated license plate recognition system and license.
BACKGROUND:
The Riverside Fire Department (RFD), Office of Emergency Management (OEM), manages the Riverside Urban Area Security Initiative grant for the City of Riverside.
The City of Riverside Fire Department, OEM sought a qualified vendor to purchase three (3) mobile Automated License Plate Recognition systems to enhance public safety, operational efficiency, and investigative capabilities, while supporting data-driven decision-making for the Riverside Police Department and public safety partners within the Riverside Urban Area Security Initiative operating areas. The ALPRs will be used to enhance public safety, crime prevention, and regional interagency collaboration.
The Mobile ALPR enables officers to quickly and accurately identify license plates of vehicles that may be involved in criminal activity. ALPRs have been crucial at closing cases and providing closure to victims of crimes. The ALPR trailer is mobile and could easily be transported to different regions to assist agencies investigating a specific crime trend. This regional asset will allow deployment at special events and critical infrastructure allowing for public safety messaging such as “See Something, Say Something” using the system’s dynamic message sign.
DISCUSSION:
Bids were requested from companies that have demonstrated the ability to deliver the ALPRs within the performance period identified in the Request for Bid (“RFB”).
On January 14, 2026, the City’s Purchasing Division (Purchasing) issued Request for Bid (RFB) No. 8226 on Planet Bids, on seeking prospective bidders to provide a bid for three (3) Mobile Automated License Plate Recognition systems.
The solicitation notification is summarized in the table below:
Action
Number of Vendors
External Vendors Notified
132
City of Riverside Vendors Notified
296
Vendors who downloaded the RFB
27 Bids received
1 RFB No. 8226 closed on February 4, 2026, with a total of 1 response. Purchasing sent out a questionnaire to receive feedback from the prospective bidders on why the RFB was downloaded but failed to provide a bid submission. The responses received included one response of scope too big and the other seven responded with other. The one response was found to be responsive and responsible. With only one bidder submitting a final bid a profit/price negotiation occurred. During the price negotiation process a Best and Final Offer was made, Vetted Security Solutions, LLC. came down 14% in price to $183,999.59 from the initial bid of $213,882.64, resulting in a $29,883.05 savings.
Table 2 – Bid Summary
Bidder
City, State
Amount
Ranking
Vetted Security Solutions, LLC
St. Petersburg, FL
$183,999.59
1 Riverside UASI requests City Council approval for funding this purchase.
This action is pursuant to Purchasing Resolution 24101 Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24101, Section 508.
The Riverside Police Department concurs with this report and purchase.
FISCAL IMPACT:
The total fiscal impact of the action is $183,999.59. Sufficient funds are budgeted and available in the UASI Fund expenditure accounts as listed in the table below.
Fund
Program
Account
Amount
UASI
UASI-Riverside – Communications
9180810-440450
$183,999.59
Total
$183,999.59
Prepared by: Mark Annas, Emergency Services Administrator Approved by: Steve McKinster, Fire Chief Certified as to
availability of funds: Julie Nemes, Interim Finance Director Approved by: Mike Futrell, City Manager
Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachment: RFB Award Recommendation
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