City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 12, 2026 FROM: PARKS, RECREATION AND COMMUNITY WARD: 4
SERVICES DEPARTMENT
SUBJECT: PURCHASE OF PLAYGROUND EQUIPMENT FOR ORANGE TERRACE COMMUNITY PARK FROM OMNIA COOPERATIVE CONTRACT #R220203 WITH PACIFIC PLAY SYSTEMS, INC. OF CARLSBAD, CA IN THE AMOUNT OF $213,960 ISSUE:
Approve the purchase of playground equipment for Orange Terrace Community Park from OMNIA cooperative contract #R220203 with Pacific Play Systems, Inc. of Carlsbad, CA in the amount of $213,960.
RECOMMENDATIONS:
That the City Council:
Approve the purchase of playground equipment for Orange Terrace Community Park from OMNIA cooperative contract #R220203 from Pacific Play Systems, Inc. of Carlsbad, CA in the amount of $213,960; and Authorize the City Manager, or designee, to execute all documents necessary to complete this purchase, including making minor and non-substantive changes.
BACKGROUND:
The purchase of playground equipment is for the northwestern playground, one of two playgrounds within the Orange Terrace Community Park. It is a heavily used facility that provides valuable recreational opportunities and enhances the quality of life for children in Riverside. The existing playground equipment is over 20 years old, and replacement parts are difficult to obtain. Replacement of the equipment and surfacing is necessary to ensure a safe and updated play environment.
DISCUSSION:
The Parks, Recreation and Community Services Department (PRCSD) is committed to maintaining playgrounds at park sites to promote safety and recreational opportunities for children. Playgrounds are highly valued in the City of Riverside and often serve as the heart of a public neighborhood park. This investment will revitalize the park and create a positive gathering space for children, parents, and grandparents to build a strong community. The new playground equipment includes integrated overhead shade to allow children to play more comfortably on hot summer days.
The PRCSD will purchase replacement playground equipment for the Orange Terrace Community Park northwestern playground at a discounted cost of $213,960, from Pacific Play Systems, Inc. through OMNIA Partners cooperative agreement #R220203. Construction of the playground, including rubber safety surfacing, will then be competitively bid and is estimated to cost an additional $286,040, for a total project cost of $500,000 for the playground and rubber surfacing replacement.
OMNIA Partners is a national service cooperative created to provide government procurement resources and solutions to members in government, education, and nonprofit sectors. To meet competitive bidding requirements of government entities, OMNIA Partners performs its own competitive bidding process for various services and supplies. OMNIA Partners issues a Request for Proposal that is advertised across various publications. Vendors bid on contracts with OMNIA Partners, offering discounts and taking advantage of economies of scale. Purchasing equipment through the cooperative agreement will allow PRCSD to purchase equipment at a discounted rate and avoid mark-ups from contractors.
Purchasing Overview
On September 30, 2021, the Region 4 Education Service Center (through “OMNIA Partners”) issued Request for Proposals (RFP) No. 22-02 and advertised nationally seeking prospective proposers to provide playground systems, installation, services, and related items.
The solicitation notification is summarized in the table below:
Action
Quantity
Advertised Channels
18 Proposals received
6 A non-mandatory pre-proposal conference was held on October 14, 2021, and 1 addendum was posted. RFP No. 22-02 closed on November 16, 2021, with a total of 6 responses. An evaluation committee evaluated the proposals, which resulted in Playcraft Systems LLC ranking No. 1.
Round 1 – Evaluation Criteria
Evaluation Criteria
Total Points
Products/Pricing
40%
Performance Capability
30%
Qualification & Experience
20%
Value Add
10%
Round 1 – Evaluation Results
Vendor
Evaluation Scores
Rank
Playcraft Systems LLC
89 1
BCI Burke Company LLC
88 2
Play and Park Structures
86 3
Rubberecycle
76 4
Great Southern Recreation, LLC
70 5
Industrial Shadeports, Inc
63 6
Playcraft Systems LLC was selected as the most qualified company and executed an agreement effective May 1, 2022. As part of the cooperative agreement, Playcraft Systems LLC provided a list of authorized dealers that includes Pacific Play Systems, Inc.
This action is pursuant to Purchasing Resolution No. 24101, Article Six, Section 602 states “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances…: (f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements.” The Purchasing Manager concurs that the recommended action is in accordance with Purchasing Resolution No. 24101.
FISCAL IMPACT:
The total fiscal impact of the action for purchase of the play equipment is $213,960. Sufficient funds for the purchase related to this report are budgeted and available in the funds and account as shown below.
Table 1. Project Funding
Fund
Project
Account
Amount
Capital Outlay
Orange Terrace Playground Improvements
9934500 - 440301
$213,960
Prepared by: Ali Borujerdi, Project Manager Approved by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Julie Nemes, Interim Finance Director Approved by: Kris Martinez, Assistant City Manager Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Conceptual Playground Exhibit
OMNIA Agreement #R220203
Estimate No. 2026-1359_Orange Terrace OMNIA
Presentation
Orange Terrace Community Park - Northwestern Playground Equipment Purchase ● Page 2