City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 23, 2026 FROM: POLICE DEPARTMENT WARD(S): ALL SUBJECT: AWARD REQUEST FOR BID NO. 8243 FOR THE PURCHASE OF POLICE DEPARTMENT UNIFORMS AND ACCESSORIES TO GALLS, LLC OF LEXINGTON, KENTUCKY FOR A TERM OF ONE YEAR ENDING JUNE 30, 2027, WITH OPTIONS TO EXTEND FOR FOUR ONE-YEAR TERMS, IN THE AMOUNT OF $185,000 ANNUALLY FOR A TOTAL CONTRACT AMOUNT OF $925,000 ISSUE:
Award Request for Bid No. 8243 for the purchase of Police Department uniforms and accessories to Galls, LLC of Lexington, Kentucky for a term of one year ending June 30, 2027, with the option to extend for four one-year terms, in the amount of $185,000 annually for a total contract amount of $925,000.
RECOMMENDATIONS:
That the City Council:
Award Request for Bid No. 8243 for the purchase of Police Department uniforms and accessories to Galls, LLC of Lexington, Kentucky for a term of one year ending June 30, 2027, with the option to extend for four one-year terms, in the amount of $185,000 annually for a total contract amount of $925,000; Authorize the City Manager, or designee, to execute the purchase with Galls, LLC including making minor and non-substantive changes, including term extensions up to four one-year terms in the amount of $185,000 annually, subject to the availability of budgeted funds.
BACKGROUND:
On October 5, 2021, the City Council awarded Bid 7862 for the purchase of Police Department Uniforms and accessories to P&P Hardware, Riverside, in the amount of $162,352.02 annually for an initial term ending June 30, 2022, with four one-year options to extend, in the total amount of $811,760.10; and authorized the City Manager, or his designee, to execute up to four one-year extensions in the amount of $162,352.02 annually, subject to availability of budgeted funds.
Subsequently, four one-year extensions were executed with P&P Hardware ending June 30, 2026.
DISCUSSION:
On March 27, 2026, the City’s Purchasing Division (Purchasing) issued Request for Bids (RFB) No. 8243 on PlanetBids seeking prospective bidders for the purchase of uniforms and accessories for the Riverside Police Department.
The solicitation notification is summarized in the table below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
73 Vendors who downloaded the RFP
30 Proposals received
4 A total of 15 questions were received from prospective bidders, and 1 addendum was posted. RFB No. 8243 closed on April 17, 2026, with a total of 4 responses. (3) bids were found to be responsive and responsible, with (1) bid deemed non-responsive due to the suggested substitutes being rejected and bidder being unable to provide original items from original manufacturers listed at the same price quoted.
The bid results are listed in the table below:
Vendor
Location
Bid Total
Rank
Sinatra Uniforms*
Los Angeles, CA
$341,549.20
N/A
Galls, LLC
Riverside, CA
$368,485.40
1 L.N. Curtis & sons
Santa Fe Springs, CA
$368,654.34
2 P&P Uniforms
Riverside, CA
$377,535.00
3 *Nonresponsive bidder
As a result, Galls, LLC was deemed the lowest responsive and responsible bidder. Therefore, the Police Department is requesting to award RFB No. 8243 for Police Department uniforms and accessories to Galls, LLC.
This action is pursuant to Purchasing Resolution 24101, Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24101.
FISCAL IMPACT:
The total fiscal impact of the actions of this report is $185,000 for the one-year term, and up to a total of $925,000 including all contract extensions (total five-year term). Sufficient funds are included in the budget submission that will be brought forward to Council in June 2026 for adoption. The amount for FY 2026/27 of $185,000 is included in the General Fund, Police Department, Support Services Clothing, Linen, and Safety Supplies Account No. 3102000-426200. Sufficient funds for future budget years will be included in future budget submissions by the department.
Prepared by: Brandi Becker, Police Administrator
Approved by: Larry V. Gonzalez, Chief of Police
Certified as to
availability of funds: Julie Nemes, Interim Finance Director Approved by: Mike Futrell, City Manager (or ACM approver, Title) Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments: Award Recommendation
Bid 8243 Police Department Uniforms & Accessoriesh Page 5