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27 RESOLUTION NO. 24365
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERSIDE,
CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND ORDER OF
BUSINESS FOR THE CITY COUNCIL OF THE CITY OF RIVERSIDE AND
RELATED FUNCTIONS AND ACTIVITIES AND RESCINDING ALL PRIOR ACTIONS TAKEN THERETO, AND REPEALING RESOLUTION NO. 24348.
WHEREAS, it is the intent and desire of the City Council to conduct its business in an orderly andfair manner; and
WHEREAS, there are certain basic rights of due processand opportunity to addressissues with equity, fairness, and equalprotection of the law; and WHEREAS, certainparliamentaryprocedureshavebeenfound to be useful in orderto assurethatthecommunicationandprocessof governmentarefair, reasonable, andjust; and WHEREAS, theCity hasadutyto proceedwith thebusinessof governmentin anefficient andorderly fashion; and
WHEREAS, theCity Councildesiresto establishuniformnormsandproceduresin orderto accomplish thesegoals.
BE IT RESOLVED by the City Council of the City of Riverside asfollows:
Thatthefollowing shallbetheRulesof ProcedureandOrderof Businessof theCity Council andshall governall proceedingsof the City Council thereindescribed, subjectto the exceptions and deviations provided for in theserules.
Violation of theserules shall not be construed as a penal offense, excepting that breach of thepeaceor willful failure to complywith the lawful ordersof the City Council or its presiding officer shall be punishable as misdemeanorsunder applicable law. The City Council retains the authorityto takeappropriateactionto enforcetheserulesamongstits membersincluding, but not limited to, the inherent power of censure.
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1 TABLE OF CONTENTS
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27 I. AUTHORITY 4
II. ACT IN THE PUBLIC INTEREST 4
III. ADVOCACY 4
IV. DUTIES 4
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE 4
B. DUTIES OF MAYOR AND COUNCIL MEMBERS 6
C. MOTIONS TO BE STATED BY PRESIDING OFFICER 6
D. DECORUM 6
E. VOTES REQUIRED TO TAKE ACTION 6
F. VOTING DISQUALIFICATION 7
G. PARTICIPATION ON NON- PROFIT BOARDS OF DIRECTORS AND CONFLICTS OF INTEREST. 7
H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER
CONSIDERATION OF PENDING OR CONTEMPLATED MATTERS 8
V. ROLE OF THE MAYOR AND CITY COUNCIL 9
A. MAYOR AND CITY COUNCIL CONDUCT IN GENERAL 9
B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER 10
C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH
STAFF 10
D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC 11
E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES 11 F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND
COMMISSIONS 12
G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES 12 H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA 12
I. OBTAINING THE FLOOR 12
VI. ROLE OF CITY STAFF 13
VII. ROLE OF THE PUBLIC 14
VIII. MEETINGS 14
A. CALL TO ORDER - PRESIDING OFFICER 14
B. MEETING ATTENDANCE 14
C. QUORUM CALL 15
D. CITY COUNCIL MEETING SCHEDULE 15
E. ADJOURNED MEETINGS 15
F. SPECIAL MEETINGS 16
G. CLOSED SESSIONS 16
H. EMERGENCY MEETINGS 16
I. TELECONFERENCED MEETINGS 17
IX. AGENDA 17
A. DECLARATION OF POLICY 17
B. DEFINITIONS 18
C. PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL 19
1. PersonsWho May Place Matters On The Agenda 19
2. Scheduling Public Hearings Mandated By State, Federal or Local Statute 19
3. Submission of Agenda Items 20
4. Preparation of the Packet 20
5. Posting of Agenda 20
6. Distribution of the Packet 20
7. Failure to Meet Deadlines 20
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D. AGENDA - SETTING MEETING 21
E. CONSENT CALENDAR 21
F. AGENDA SEQUENCE AND ORDER OF BUSINESS 22
X. CONDUCT OF MEETING 23
A. ORDER OF DISCUSSION 23
1. Generally 23
2. Public Hearings 23
3. Appeals/Quasi-Judicial Hearings 24
B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION 24
C. COMMUNICATIONS FROM THE AUDIENCE / PUBLIC COMMENT 25 D. PUBLIC HEARINGS 25
E. PUBLIC DISCUSSION 25
F. CONDUCT OF PUBLIC TESTIMONY AT PUBLIC COMMNET, PUBLIC HEARINGS, AND PUBLIC DISCUSSION 26
XI. FACILITIES 27
A. COUNCIL CHAMBER CAPACITY 27
B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS 28
XII. PROCEDURAL MATTERS 28
A. PERSONS AUTHORIZED TO SIT AT TABLES 28
B. DECORUM 28
C. ENFORCEMENT OF DECORUM 29
D. PRECEDENCE OF MOTIONS 29
1. Motion To Adjourn 29
2. Motion To Lay On The Table 29
3. Motion to Call for The Question (Close Debate) 30
4. Motion To Postpone To A Certain Time/ Day 30
5. Motion to Substitute 30
6. Motion to Amend 30
7. Motion To Reconsider 31
E. RULES OF DISCUSSION 31
1. Presiding Officer May Debate 31
2. Getting the Floor 31
3. Interruptions 31
4. Allotted Time for Debate 32
5. Division of Question 32
6. Withdrawal of Motion 32
7. Voting 32
F. ADDRESSING THE CITY COUNCIL 32
G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE 33
XIII. CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION 33
A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND
APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS 33
B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING
COMMITTEES 34
C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR
COMMISSIONS 36
XIV. BOARDS, COMMISSIONS, AND COMMITTEES 36
XV. COUNCIL REQUESTS 38
XVI. ADMINISTRATION 38
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27 I. AUTHORITY
The Charterof the City of Riverside, Section412, providesthat the City Council may establish, and uniformly apply rules for the conduct of its proceeds. By accordancewith said authority, andwhennot in conflict with the Charterof theCity of Riversideandthe Constitution andlawsof theStateof California, thefollowing setof rulesshallbein effectuponadoptionby the CityCouncilanduntilsuchtimeastheyareamendedornewrulesadoptedinthemannerhereinafter provided andshallprevailto governthe conductof theproceedingsandorderof businessof the City Councilof theCityof Riverside. TheCity Attorney, or designee, shallservein anadvisory capacityto proceduralrulesfor theCity. Final rulings onparliamentaryproceduresshallbemade by thePresidingOfficerandmaybeappealedto theCity Councilwith a supermajorityof atleast five affirmative votes.
II. ACT IN THE PUBLIC INTEREST
A. TheCity Councilandstaffshallrecognizethatstewardshipof thepublicinterestmustbe the primary concern.
B. TheCity Councilwill work for the commongoodof thepeopleof Riverside.
C. TheCity Councilwill assurefair andequaltreatmentof all persons, claimsandtransactions comingbeforetheCity CouncilandBoardsandCommissions.
III. ADVOCACY
A. TheCityCouncilshallrepresenttheofficialpoliciesorpositionsof theCityCouncilwhen designated as delegates for this purpose.
B. Whenrepresentingtheirindividualopinionsandpositions, City Councilmembersshall explicitly statetheydonotrepresenttheCity Councilof theCity, nor will theyallowtheinference that they do.
IV. DUTIES
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE
TheMayor shallbethepresidingofficer atall meetingsof theCity Councilandshallhave a voice in all its proceedingsbut shall not vote exceptfor appointmentsto City Boards & 28 City Attorney' s Office
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Commissionsor to breaka City Counciltie -votewhich existsfor anycause. TheMayor shallbe theofficial headof theCity for all ceremonialpurposes. TheMayor shallhavetheprimarybutnot exclusive responsibility for interpreting the policies, programs andneedsof the city governmentto thepeople, andof informing the peopleof anymajor changein policy or program. The Mayor shalladvisethe City Councilon all mattersof policy andpublic relationsandperformsuchother dutiesasmaybeprescribedby theCity Charter. At anytimebeforetheadjournmentof ameeting, the Mayor may, by public declarationspreaduponthe minutesof themeeting, veto any formal action takenby vote of the City Council including anyordinanceor resolution, exceptanemergency ordinance, the annualbudget or an ordinance proposedby initiative petition. Thereupon, pending the vote to override the veto as herein provided, such ordinance, resolution or action shall be deemedneither approvednor adopted. The Mayor shall, no more than twenty days following the veto, provide to Council members, in writing, reasonsfor the Mayor' s veto. If the Mayor fails to provideawrittenvetomessagewithin thetime allotted, theoriginalactionof theCity Councilshall stand. At anyregularor adjournedmeetingheldnot lessthanthirty days, normorethansixty days afterveto the City Council shallreconsidersuchordinance, resolutionor actionandvote on the questionof overridingtheveto. Fiveaffirmativevotesshallberequiredfor its adoptionor approval.
The Mayor shall have no right to veto the veto override of any ordinance, resolution or action.
In the absence of the Mayor, the Mayor Pro Tempore shall assume the duties of the Mayor.
The Mayor Pro Tempore shall be appointed from members of the City Council on the following wardrotationalbasiswith eachmemberservingfor aterm of six months: Ward 7, Ward6, Ward 5, Ward 4, Ward 3, Ward 2, and Ward 1 or as otherwise determined by the City Council. In the eventthe Mayor andMayor Pro Tempore areabsent, the Councilmember last serving asMayor Pro Tempore shall be assigned said role. The Mayor Pro Tempore shall conduct the City Council meetingsandshallvoteonly asamemberof theCity Council, not asMayor ProTempore. In the event of atie -vote, the Mayor Pro Tempore shall not have atie -breaking vote and the City Council vote shall be recorded as a negative or " nay" vote. The Mayor Pro Tempore shall not have the power to veto actsof the City Council.
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In addition to the duties enumerated above, the Mayor Pro Tempore shall be responsible for thecoordinationof anyspecialor annualevaluationof theCity Manager, City AttorneyortheCity Clerk. Said responsibilitymay include but not be limited to the distribution, collection and tabulationof anywritten evaluations; andthe calendaringof anyclosedsessionduringwhich time the evaluations shall be conducted.
The Mayor Pro Tempore shall alsousetheir best efforts to participate in the agenda- setting meeting, assetforthin Article IX(D) below, precedingeachCity Councilmeeting.
B. DUTIES OF MAYOR AND COUNCIL MEMBERS
Promptly at the hour setby law on the date of eachregular meeting, the Mayor and Councilmeinbers shall take their regular stations in the Art Pick Council Chamber and the business of theCity Councilshallbetakenup for considerationanddisposition.
C. MOTIONS TO BE STATED BY PRESIDING OFFICER
Whenamotionis made, it shallbe statedby thepresidingofficer or theCity Clerkbefore debate.
D. DECORUM
1. WhiletheCityCouncilisin session, themembersmustpreserveorderanddecorum, anda membershallnot, by conversationor otherwise, delayor interrupttheproceedingsor thepeaceof the City Councilnor disturbanymemberwhile speaking, norrefuseto obeytheordersof theCity Council, or thepresidingofficer, exceptasotherwisehereinprovided.
2. During City Council andStandingCommitteemeetingsnoticed and opento the public pursuantto theBrown Act, theuseof ElectronicCommunicationSystemDevicesby membersis discouraged with limited access.
3. During City CouncilandStandingCommitteemeetings, membersareexpectedto adhereto theCity' sHumanResourcesPolicy IV -2 entitledStandardsfor DressandAppearance.
E. VOTES REQUIRED TO TAKE ACTION
Unlessahighervoteis requiredby provisionsof theCity Charter, the affirmativevotesof at leastfour membersof theCity Council shallberequiredin orderfor the City Councilto acton 28 City Attorney' s Office
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26 an item of businessor the adoption of any ordinance or resolution, or for the making or approving of any order for the payment of money.
Any ordinance declared by the City Council to be necessaryas an emergencymeasureas hereinafter defined may be introduced andadoptedat oneandthe samemeeting if passedby atleast five affirmative votes.
At any meeting after the adoption of the City's budget, the City Council may amend or supplementthe budgetby motion adoptedby the affirmative votes of at leastfive membersso asto authorize the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.
F. VOTING DISQUALIFICATION
Neither the Mayor nor any Council member who is disqualified shall vote upon the matter on which the member is disqualified. Any member shall openly state that they are recusing themselvesbecauseof a disqualifying financial or other conflict of interest. The Mayor or any councilmember who is disqualified due to a financial interest shall publicly identify the financial interest in detail sufficient to be understoodby the public except that disclosure of the exactstreet address of a residence is not required. As to any other conflict of interest, the member's determination may be accompaniedby an oral or written disclosure of such conflict of interest. A memberwho is disqualified by aconflict of interest in any matter shall not remain in themember's chair during the discussionandvote on suchmatter unlessthe matterhasbeenplaced on the consent agenda.
G. PARTICIPATION ON NON- PROFIT BOARDS OF DIRECTORS AND CONFLICTS OF INTEREST.
It shall be thepolicy of this Council that the Mayor andmembersof the City Council should not serveasmembersof the board of directors of a non-profit corporation which is receiving or will be reasonablylikely in the future to seekand/or receive funding from the City of Riverside so asto avoid any appearanceof a conflict of interest.
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In the event that the Mayor and/or a member of the City Council serves as a non - compensatedmember of the board of directors of a non-profit corporation, then a contract may be madebetweentheCity of Riversideandthenon-profit corporationprovidedthat:
The public official discloseshis/her participationon the non-profit corporation's boardof directorsto theCity Councilatthetimethe City Councilis consideringthe contractwith the non- profit corporation;
Thepublic official' s interestasamemberof the non-profit corporation'sboardof directors is noted in the official minutes of the City Council meeting; and Thepublic official disqualifiesthemselvesfrom anyvote, deliberationor influence on the matter before the City Council.
Furthermore, if it is determined based upon a factual analysis that the Mayor or a City Council member servesas a non -compensatedmember of the board of director of a non-profit corporation, andthatthenon-profit supportsfunctionsof the City asoneof its primarypurposes, thenthepublic official is determinedto havea "non -interest" andmaythereforeparticipatein the deliberation and vote on the matter before it. However, the public official' s interest asa member of thenon-profit corporation'sboardof directorsmustbenotedin theofficial minutesof theCity Council meeting.
Further, theCity Manager, City AttorneyandCity Clerk shallnot serveasamemberof the boardof directorsof anon-profit corporationwhich is receivingor will bereasonablylikely in the futureto seekand/orreceivefundingfrom theCity of Riversidesoasto avoidanyappearanceof a conflict of interest.
H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER CONSIDERATION
OF PENDING OR CONTEMPLATED MATTERS
Open Mind. The Mayor and Councihnembers will make every effort not to pledge or promiseto votein anyparticularmanneron anymatterpendingbeforeit. 27 28
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V. ROLE OF THE MAYOR AND CITY COUNCIL
A. MAYOR AND CITY COUNCIL CONDUCT IN GENERAL
1. The Mayor and Councilmembers shall treat everyonewith courtesy.
2. Inappropriate behavior is derogatory and damagesthe perception of the City.
3. While the City Council is in sessionthe Mayor, CouncilmembersandCity staff shall preserve strict order and decorum. Neither the Mayor nor any Councilmember shall delay or interrupt the proceedingsof the City Council or interrupt any member while speaking.
4. Councilmembers should use the speaker sequencing system to indicate to the presiding officer that they want to speak. The presiding officer will acknowledgethem before they begin speaking.
5. Any Councilmember shall have the right to express dissentfrom, or protest to, or comment upon, any action of the City Council.
6. Once avote is taken on an issue, Councilmembers will supportthe law madeby the City Council. If a Councilmember wants anissue to be reconsidered, he/shewill make amotion to reconsider as provided for in Section XII of these Rules of Procedure. When possible, the City Council should attemptto reach consensuson anissue. When this is not possible, the majority vote shall prevail. However, the City Council shall respectthe opinion of the minority.
7. The Mayor and City Council shall publicly share substantiveinformation, which they may havereceived from sourcesoutside the public decision -making processthat is relevant to a matter under considerationby the City Council.
8. Allow for everyone's opinion to be heard andrespected, evenif they do not win the vote or prevail on the issue. Strive for a win -win situation by respecting diverse opinions.
9. Councilmembers will allow room for dialogue. When discussing an agenda item, the City Council will allow the opportunity to dialogue with each other to build consensuson an item.
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27 10. Any memberof the City Council may move to requirethe presidingofficer to enforcetherulesandanaffirmativevoteof amajorityof Councilmemberspresentshallberequired to do so.
B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER
1. TheMayor andCity Councilwill valueeachother'stime.
2. All Councilmembershavetheopportunityto speakandagreeto disagree.
3. The City Council will avoid negativecommentsthat could offend other Councilmembers during public meetings, in the press, or any other time.
4. TheCityCouncilwill practicecivility anddecorumin discussionsanddebate.
5. Thepresidingofficerhasanaffirmativedutyto maintainorder. TheCityCouncil will honor the role of the presiding officer in maintaining order.
C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF
1. Mayor and Councilmembers should always feel free to speakdirectly with the City Manager on matters of interest or concern to them.
2. TheMayor, City Council, City ManagerandCity Staff shallrespectandadhereto theCity'sformof government, whichis aCharterCity operatingundera Council -Managerform of government, withtheCityCouncilactingasthelegislativebodyoftheCity. TheCityCouncil is thevisionarypolicymakerandthestaffis responsiblefor implementationof CityCouncil policies.
3. The City Councildirectsthe City Managerto implementCity Councilpolicy decisions through the administrative functions of the City.
4. TheMayor andCity Councilshalltreatstaffprofessionally.
5. Whenpossible, the MayorandCity Councilshouldattemptto seekanswersto questionson an item on the agenda, from the City Manager, City Attorney, City Clerk or Department/Division Head prior to the meeting.
6. The Mayor andCouncilmemberswill not getinvolvedin personnelissuesexcept during a closedsessionwherepersonnelissuesmay be discussedor as otherwiseappropriate 28 City Attorney' s Office
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27 concerningthe City Manager, City Attorney, City Clerk or other staff appointedby the City Council. This includeshiring, firing, promoting, disciplining, andall otherforms of personnel matters.
7. If a Councilmember is unhappy about a department or an employee he/she may discussthe situation with the City Manager, Assistant City Manager, or the City Attorney or City Clerk as appropriate.
D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC
1. The Mayor and City Council will make the public feel welcome.
2. TheMayor andCity Councilshallnotbepartial, prejudicedor disrespectfultoward the public.
3. The Mayor and City Council should not make snappy, sarcastic commentsto the public or to eachother.
4. The Mayor and City Council shall treat members of the public equally.
5. The Mayor and City Council members shall make no promises to the public on behalf of the City Council.
6. The Mayor and City Council shall not arguewith membersof the public.
7. The Mayor and City Council shall listen courteously and attentively to all public commentsbefore the City Council.
E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES
1. TheMayor andCity Council shallbeclearaboutrepresentingthe City or personal interests to members of other agencies.
2. TheMayor andCity Councilshallprojectapositiveimageof theCity whendealing with other agencies.
3. The Mayor and individual Councilmembers can lobby or discuss with other legislators, governmentofficials or developersissuesthathavebeenadoptedby the City Council or areCity Councilpolicy; theyshouldnotrepresentthemselvesastheCity if it is only anindividual issue.
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27 4. The Mayor and City Council shall show tolerance and respectfor other agencies' opinions and issues and agree to disagree with them when necessary.
F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND COMMISSIONS 1, The Mayor and City Council work through the board/commission chairs.
2. The Mayor and City Council shall treat all members of Boards and Commissions with appreciation and respect.
3. It hasbeen the practice of the Mayor and City Council not to participate in Board and Commission meetings for the purpose of, andto avoid perception of, influencing the outcome of said meetings.
G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES
1. Government Code section 54952.2 defines a meeting of the legislative body of the City of Riverside andprovides certain limitations on the attendanceof its members.
2. A memberof the City Council, who is not amember of the standingcommittee, may attend an open and noticed meeting of the standing committee of the City Council, provided that they attendonly asobserversand do not participate in any discussion.
H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA
1. The Mayor and City Council shall never go " off the record", discuss information pertaining to closed sessions, personnel, litigation or acquisition of property items, when dealing with the media. Providing background information is acceptable.
I. OBTAINING THE FLOOR
1. Any member of the City Council wishing to speakmust further obtain the floor by being recognized by the presiding officer. The presiding officer must recognize any Councilmember who seeksthe floor when appropriately entitled to do so.
2. With the concurrence of the presiding officer, a Councilmember holding the floor may addressa questionto anotherCouncilmember andthat Councilmember may respondwhile the floor is still held by the Councilmember asking the question. A Councilmember may opt not to answer a question while another Councilmember hasthe floor. 28 City Attorney' s Office
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27 VI. ROLE OF CITY STAFF
A. Citystaffwill providewrittenanalysisandinformationonall agendaitemspriortothe meetings. Additionally, acopyofthematerials, includingtechnicalreportswill beavailabletothe public.
B. Staffwill be availableto answerquestionsof theCity Councilprior to andduringCity Council meetings.
C. Staff will respondto questionsfrom the public duringCity Councilmeetingswhen requestedto dosoby theMayor, City Council, or City Manager.
D. Staffwill not arguewith thepublic or theCity Council.
E. DuringCityCouncilmeetingsstaffshallturnofforswitchanyelectronicequipmentsuch aspagersand cellular telephonesto a silent mode.
F. Councilmembersandstaffwhoparticipatein meetingswithoutsidersshouldbeapprisedof anyfollow-upcorrespondenceto thatparty, particularlyif thereis somecontroversy; theCity Manager and all Councilmembers should get copied on all correspondence.
G. Staff will remain objective on issues. Staff should not be an advocate for issues unless so directedbytheCityCouncil. Rather, theyshouldpromoteorassisttheeffortsoftheCityCouncil.
H. Staffwill informtheCityCouncilassoonaspossibleofupcomingissues, particularlyissues thatwill impacttheCitysignificantlyandmaybecomingbeforeCityCouncilonshortnotice.
I. Staffwill provideeachCouncilmemberwith writtennotificationof anymeetingsor discussionsrelativeto anydevelopmentprojectin theCouncilmember'srespectiveward. Each Councilmembermay, attheiroption, followupwithstaffregardingthedetailsoftheprojectand anypolicyissuesthatmaybecomingbeforetheCity Council.
J. If onlyoneortwoCouncilmembersfeelsomethingiscontroversialora "hot" issueandit maybe comingbeforetheCity Council, theCity Managerwill informtheMayorandthe Councilmembers whose ward the issue concerns.
K. TheCityManagerwill advisemanagementtobecomeawareof andsensitivetopotentially politicalorcontroversialissuescomingbeforetheCityCouncil. 28 City Attorney' s Office
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L. Citystaffwill implementallCityCouncilpoliciesasdirectedbytheCityManager; staff will notimplementanyactionsfor theCity withoutprior approvalof theCity CouncilandCity Manager.
VII. ROLE OF THE PUBLIC
A. Membersof thepublicattendingtheCity Councilmeetingsarerequestedto observethe samerulesanddecorumapplicableto theCity Councilandstaff.
B. All speakersmustapproachthepodiumwhenrecognizedby thepresidingofficer. Members of thepublic shallonly speakfrom thepodium.
C. Membersofthepublicshallturnoff orswitchanyelectronicequipmentsuchaspagersand cellular telephonesto a silent mode while attending a City Council meeting.
D. If a member of the public desires to provide written correspondence ( 11 copies recommended) totheCityCouncil, allsuchmaterialsshallbegivendirectlytotheCityClerkprior tothemeeting, orif duringthecourseofthemeeting, thematerialsshallbegiventotheCitystaff onthedais. At notimeshallthepublicenterthewelltoprovidethematerialsdirectlytomembers of the City Council.
VIII. MEETINGS
A. CALL TO ORDER - PRESIDING OFFICER
The Mayor, or in the Mayor' s absencethe Mayor Pro Tempore, shall take the chair at the hourappointedfor themeetingandshallimmediatelycalltheCity Councilto order. Upon the arrival of the Mayor, the Mayor Pro Tempore shall immediately relinquish the chair at the conclusionof thebusinesspresentlybeforetheCity Council.
B. MEETING ATTENDANCE
BeforetheCityCouncilproceedswiththebusinessbeforeit, theCityClerkshallenterinto theminutesthe namesof theMayor andthoseCouncilmemberspresent. Thelater arrivalof any absentee shall also be entered into the minutes.
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26 C. QUORUM CALL
During the courseof the meeting, should the presiding officer note a City Council quorum is lacking, thepresidingofficer shallcall this factto theattentionof theCity Clerk. Thepresiding officer shallissueaquorumcall. If aquorumhasnotbeenrestoredwithin two minutesof aquorum call, theChairmaydeclarearecessfor areasonableperiodof timein orderto reestablishaquorum or the meeting shall be deemedautomatically adjourned.
D. CITY COUNCIL MEETING SCHEDULE
Regular meetings of the City Council shall be held in the Art Pick Council Chamber, 3900 Main Street, Riverside, California, on the first four Tuesdays of each month. There shall be no meeting on the fifth Tuesday of the month. As generalpolicy, the City Council will cancel any meetingstheTuesdayfollowing alegalMondayholiday, theweekof Thanksgiving, andtheweek of Christmas through the first of the year.
For the months of July andAugust, meetings shall occur on the secondand fourth Tuesdays of the month.
Regular meetings of the City Council are held in an afternoon session and/or evening session. Afternoon sessionsmay commenceat approximately 1:00 p.m. or 3 p.m. Evening sessions shall begin at approximately 6:15p.m. One meeting eachmonth shall be reservedfor City Council workshops. City Council meetings may be canceledfor lack of agendaitems.
The appointed hours noted herein are set forth for the convenienceof the City Council and are subjectto changeby the Mayor with the concurrenceof the Mayor Pro Tem.
E. ADJOURNED MEETINGS
TheCity Councilmayadjournanyregular, adjournedregular, specialor adjournedspecial meeting to a time and place specified in the order of adjournment as permitted by law and in compliance with Chapter 4. 05 of the Riverside Municipal Code. 27 28
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1 F. SPECIAL MEETINGS
2 TheMayororamajorityoftheCityCouncilmaycallaspecialmeetingbyprovidingnotice 3 five (5) daysinadvanceofthemeetingtotheMayor, allmembersoftheCityCouncil, toallmedia 4 outlets, andtopersonshavingrequestednotificationpursuanttoStatelaw. 5 G. CLOSED SESSIONS
6 TheCityClerkorhis/herdesigneeshallattendeachclosedsessionoftheCityCounciland 7 keepandenterinaminutelogarecordoftopicsdiscussedanddecisionsmadeatthemeeting. In 8 the eventof a closedsessionconcerningpersonnelmattersconductedin conformancewith 9 CaliforniaGovernmentCodesection54957, theMayorProTemporeorhis/herdesigneeshallenter 10 inaminutelogarecordofthetopicsdiscussedanddecisionsmadeatthemeeting. Theminutelog 11 isnotapublicrecordsubjecttoinspectionpursuanttotheCaliforniaPublicRecordsAct (California 12 Government Code section 6250 et seq.), andshallbekept confidential. Theminutelog/audioshall 13 beavailableonlytomembersofthelegislativebodyor, if aviolationofCaliforniaGovernment 14 Codesections54950through54962isallegedtohaveoccurredataclosedsession, toacourtof 15 generaljurisdictionwhereinthelocalagencylies.
16 Allpropermattersdiscussedduringclosedsessionsshallbeprivateandconfidential, and 17 thedisclosurebyanypersonofthetopicsordetailsofsuchmattersisexpresslyprohibited. If a 18 Councilmemberfeelsit isnecessary, thenpreliminarynotesmaybetakenwhichshouldnotbekept 19 as the Councilmembers permanent records. All closed sessioninformation, verbal or written, is 20 confidential andprivate.
21 H. EMERGENCY MEETINGS
22 In thecaseof anemergencysituationinvolvingmattersuponwhichpromptactionis 23 necessaryduetothedisruptionorthreateneddisruptionofpublicfacilities, theCityCouncilmay 24 holdanemergencymeetingwithoutcomplyingwitheitherthe24 -hournoticerequirementorthe 25 24 -hourpostingrequirementofSection54956orbothofthenoticeandpostingrequirement. 26 Eachlocalnewspaperofgeneralcirculationandradioortelevisionstationthathasrequested 27 noticeofspecialmeetingspursuanttoSection54956shallbenotifiedbythepresidingofficerof 28 City Attorney' s Office
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27 the legislative body, or designeethereof, one hour prior to the emergencymeeting, or, in the case of a dire emergency, at or near the time that the presiding officer or designeenotifies the members of the City Council of the emergency meeting. This notice shall be given by telephone and all telephonenumbersprovidedin themostrecentrequestof anewspaperor stationfor notificationof special meetings shall be exhausted. In the event that telephone services arenot functioning, the notice requirementsof this section shall be deemedwaived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergencymeeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergency meeting, the City Council may meet in closed sessionpursuant to Section 54957 if agreedto by a two- thirds vote of the members of the City Council present, or, if lessthan two-thirds of the members arepresent, by an unanimous vote of the memberspresent.
All specialmeeting requirements, asprescribed in Section 54956 shall be applicable to an emergencymeeting, with the exception of the 24 -hour notice requirement.
The minutes of anemergencymeeting, alist of personswho the presiding officer of the City Council, or designeeof the City Council, notified or attemptedto notify, a copy of the roll call vote, and any actionstaken at the meeting shall be posted for a minimum of ten daysin apublic place as soon after the meeting as possible.
I. TELECONFERENCED MEETINGS
The City Council may elect to use teleconferencing for meetings pursuant to Government Code section 54953.
IX. AGENDA
A. DECLARATION OF POLICY
No ordinance, resolution, or item of business shall be introduced or acted upon before the City Council at its meetingwithout it havingbeenpublishedon the agendaof the meetingand postedin accordancewith RiversideMunicipal CodeTitle 4 and California GovernmentCode section 54954. 2( a) as the same now exist or hereafter amended. Exceptions to this rule are limited 28 City Attorney' s Office
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27 to those provided by State law and matters of business remaining uncompleted from a regular meeting.
B. DEFINITIONS
For purposesof this section, the terms listed herein shall be defined asfollows:
1. " Agenda Item" means an item placed on the agendairrespective of location ( save and except for matters raised under Public Comment) to be transactedor discussedby the City Council. For purposesof this Section, any quasi-judicial appealsshall be consideredaction items in accordance with California Government Code section 54952. 6 as the same now exists or hereafter may be amended.
Each agendaitem shall contain a brief general description of eachitem of businessto be transacted or discussed at the meeting in accordance with California Government Code section 54954.2 asthe samenow exists or hereaftermay be amended, whether the matter is to bepresented in Closed Session, on the Consent Calendar, the Discussion Calendar, the Public Hearing Calendar, or such othertime asmay be scheduled.
Each agendaitem shall be supportedby all relevant documentation, which may include but not be limited to the following asapplicable:
a. The need therefore and the department or departments involved or affected thereby;
b. Recommendation of the City Manager, if applicable;
c. Comments of the City Attorney, if the item involves legal issues; d. PastCity Council actions or practices, if any, relating to suchmatter; e. Pastlegislative history or hearings, if any;
f. Financial benefits or costswhich would accrueto the City as a result of the recommended action;
g. For awards of contracts, the contractsshall be prepared andpresented; h. If funds arerequested, the budgetary sourceof funds; i. Personor personsto contact for further information;
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j. Estimated balances shall be included for appropriations from General Fund ContingencyReserveandsupplementalappropriationsfrom fundbalance.
2. " Agenda" meansthe compilation of the descriptive titles of agendaitems submitted totheCityClerk, arrangedin thesequenceestablishedin SectionIX.E. hereof.
3. " Packet" means the Agenda and all supporting documentation.
4. " EmergencySituation" meansboth of thefollowing:
a. An emergency, which shallbe defined asawork stoppage, crippling activity, orotheractivitythatseverelyimpairspublichealth, safety, orboth, asdeterminedby amajorityof the membersof the City Council.
b. A dire emergency, which shall be defined as a crippling disaster, mass destruction, terroristact, orthreatenedterroristactivity thatposesperil soimmediateandsignificant thatrequiringa legislativebody to provideone -hour noticebeforeholding anemergencymeeting mayendangerthepublichealth, safety, orboth, asdeterminedby amajorityofthemembersof the City Council.
5. " ContinuedItems" meansitemsuncompletedfrom aprior agendaof aCity Council meeting.
C. PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL
1. PersonsWho May Place Matters On The Agenda
Exceptfor matterspendingbeforeanycommittee, commissionor otheradvisorybodyof theCity or theCity Council, matterspertinentto andwithinthejurisdictionof theCitymaybe placedontheagendaby theMayor, anyCouncilmember, theCityManager, CityAttorneyorCity Clerk.
2. SchedulingPublicHearingsMandatedBy State, Federalor Local Statute TheCityClerkmayscheduleapublichearingatanyavailabletimeanddatein thosecases whereState, Federalor local statutemandatesthe City Councilhold apublichearing. 27 28
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3. Submission of Agenda Items
Except for Continued Items, asa condition to placing an item on the Council' s agenda, by the Mayor, any Councilmember, the City Manager, the City Attorney or the City Clerk, a City Council report should be prepared and submitted to the City Clerk not later than 12:00 p.m. of the fifteenth (15th) daypriorto eachregularCityCouncilmeetingatwhichtheitemshallbeheard.
4. Preparation of the Packet
Not laterthantwelve (12) daysprior to eachregularCity Councilmeeting, theCity Clerk shall prepare the packet. No item shall be consideredby the City Council if not included in the packet, except asprovided in section 4.05.050 of the Riverside Municipal Code.
5. Posting of Agenda
The City Clerk shall post the agendaof each City Council Regular or Adjourned Regular Meeting at least twelve ( 12) days in advanceof said meeting in a location that is freely accessible to members of the public. The City Clerk shall maintain an affidavit indicating the location, date andtime of posting eachagenda.
6. Distribution of the Packet
Not later than noon eleven (11) days prior to each regular City Council meeting, the City Clerk shall distribute the paper packet to the Mayor, each member of the City Council, the City Manager andthe City Attorney. Eleven (11) days prior to eachregular City Council meeting, the City Clerk shall distribute the paper packet to the designateddepartmentdirectors, and such other persons or institutions asthe City Clerk shall deem necessaryor appropriate. Paper or electronic copies of the packet shall be made for the news media and such other organizations, agencies, institutions or personsasmay wish to subscribeto receipt thereof, andthe City Clerk will make the packet available electronically on the City' s webpage.
7. Failure to Meet Deadlines
Refer to Title 4 of the Riverside Municipal Code.
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D. AGENDA - SETTING MEETING
1. TheCityCouncilagenda -settingmeetingnormallytakesplaceonWednesdays, and setsthefollowingtwoCityCouncilagendas, butcanberescheduled, if necessary.
2. The membersincludethe Mayor, Mayor Pro Teen, City Manager, City Attorney, City Clerk, andAssistantCity Managers. In the event that any of these representativescannot attendthemeeting, theymaysendarepresentativein theirplace.
3. TheCityClerk, astheCityofficialwhomanagesandpublishestheagenda, shall serve as the chairperson.
4. The role of the Mayor and Mayor Pro Tern, in addition to collaborating as team memberswithexecutivemanagementto settheagenda, istotrackCityCouncilmembers' referred itemsandensuretheyareplacedontheagenda. If anitemisnotaddressedinthetimeframenoted, theMayorProTemwill providewrittennotificationto theCityCouncilmember(s) whomadethe referral. TheCityClerk'sMasterMeetingCalendarwill beusedasthetrackingtool.
5. WhenaCityCouncilmemberrefersanitemtobeplacedontheagenda, atimeframe must be included. It will include the Councilmember's name, and the specific type of item requested ( action vs. discussion). CityCouncilitemsshouldalwaysbeconsideredapriorityfor scheduling.
6. Any CityCouncilmembermayattendattheinvitationof theMayorProTem provided it doesnot violate quorum rules).
7. Duringtheagendasettingmeeting, theMayor, withtheconcurrenceoftheMayor ProTern, mayadjusttheagendasequenceandorderofbusiness, providedforin sectionFofthis Article, for anyagendathathasnotyetbeenpublished.
E. CONSENT CALENDAR
Thereshallbeaconsentcalendaron all regularmeetingagendasonwhich shallbeincluded thosematterswhichtheMayor, Councilmembers, andCityManagerdeemtoberoutinein nature andnotlikely to be subjectto debateor inquiry.
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27 All itemsforpresentationontheconsentcalendarshallconformtotheformat, guidelines and deadlines set out in Section B, above. On any matter not requiring immediateaction, Councilmembersareencouragedtoutilize aMotionto Postponeto aTime/DateCertain, asopposed to aMotionto Tablethematter, in orderto havesubstantiveissuesaddressedfurther.
It is thepolicyof the City CouncilthatCouncilmemberswishingto askquestions concerningconsentcalendaritemsshouldaskquestionsoftheCityManagerorstaffpersonwho submittedthereportpriortotheCityCouncilmeetingsothattheneedfordiscussionof consent calendar items can be minimized.
F. AGENDA SEQUENCE AND ORDER OF BUSINESS
1. TheCityCouncilagendaistobearrangedin thefollowingorderandsections:
a. Public Commentsfrom the audienceregardingconsentcalendaritems or matterswithinthejurisdictionoftheCity. Publiccommentforafternoonsessionsstartingat1:00 p.m. mayoccuratanytimeafter1:00p.m. Publiccommentforafternoonsessionsstartingat3:00 p.m. may occur at any time after 3:00 p.m. Public Comment during an evening sessionmay commence at any time after 6:15 p.m. To the extent the agendastates a specific time for public comment, the times areapproximateandmay be adjustedby the presidingofficer to ensurean effectiveandefficientbusinessmeetingoftheCityCouncil. PublicCommentmaybeprovidedin- person/telephonicallyor priorto themeetingby email/e-commentandshallconformto the provisionsof Article X of this Resolution.
b. Brief reports on conferences, seminarsand regional events; Ward updates; Council comments; and announcements of upcoming events. c. Ceremonial Matters shall be limited to no more than three presentations duringaCity Councilmeeting.
d. Workshops or Discussion Calendar.
e. Joint sessionof the City Council andall otherrelatedagenciesmeetingto receivepubliccommentfromthepublicregardingclosedsessionagendaitems, ormatterswithin thejurisdiction of anysuchgoverningbodies.
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f. Legislative report.
g. Closed Sessions.
h. Public Hearings/ Land Use Appeals.
i. Consent Calendar.
Removal of items from the Consent Calendar, shall be followed by one motion for action on uncontested Consent Calendar Items. Removed consent items will be discussedimmediately after the Discussion Calendar.
j. Discussion Calendar.
k. Pulled consent calendar items, if any.
1. Mayor/ Councilmember Communications.
m. Adjournment.
2. The sequencesetforth in this section is subject to changeasprovided in section D of this Article.
X. CONDUCT OF MEETING
A. ORDER OF DISCUSSION
The order of discussion after introduction of an item by the presiding officer will be as follows:
1. Generally
a. Staff comments, information and reports, followed by questions from the Mayor and Councilmembers.
b. Public commentsandinformation followed by questionsfrom theMayor and Councilmembers.
c. City Council discussion, motion and action.
2. Public Hearings
a. Staff comments, information and reports, followed by questions from the Mayor and Councilmembers.
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b. Public commentsandinformation followed by questionsfrom theMayor and Councilmembers.
c. Closure of public hearing.
d. Mayor and Council discussion, motion and action.
3. Appeals/Quasi-Judicial Hearings
a. Staff comments, information and reports followed by questions from the Mayor and Councilmembers.
b. Appellant/proponent comments, information and reports followed by questions from the Mayor and Councilmembers.
c. Public comments, information andreports from others wishing to speakon the item followed by questionsfrom the Mayor and Councilmembers. d. Closing statementsby appellant/proponent limited to addressingcomments made in opposition.
e. Closure of public testimony.
f. Mayor and City Council discussion, motion and action.
Once the agendaitem is placed before the City Council for discussion, motion and action, no staff member nor member of the public shall be allowed to addressthe City Council without the consentof the City Council.
B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION
The Mayor, any Councilmember, or the City Manager may request that any matter be removed from the ConsentCalendar. If amatter placed on aConsentCalendarat aregularbusiness meeting is removed, it will be discussedimmediately after adoption of the Discussion Calendar.
All mattersremaining on the ConsentCalendarand which havenot beenremoved shall be approved by a single action, such single action to have the legal effect of individual action on eachmatter.
The presiding officer or City Clerk shall read into the record eachitem on the Consent Calendar which has been removed.
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C. COMMUNICATIONS FROM THE AUDIENCE / PUBLIC COMMENT
A portion of each agenda of a regular meeting of the City Council shall provide an opportunity to members of the public to addressthe City Council on any issue concerning City business, including closed session, consent calendar items, or item of interest that is within the subject matterjurisdiction of the City (" Public Comment").
The Mayor andmembers of the City Council may:
1. Briefly respondto statementsmade or questionsposedby membersof the public.
2. Ask questionsfor clarification.
3. Provide a reference to staff or other resources for factual information.
4. Request staff to report back to the City Council at a subsequentmeeting on any matter.
5. Take action to direct staff to place a matter of businesson a future agenda.
Public Comment shall follow the proceduresdetailed in Section F of this Article.
D. PUBLIC HEARINGS
The City Council or City Clerk shall set the time and place for eachpublic hearing. In the conduct of the public hearing, the presiding officer will direct those making presentationsto avoid repetition in order to permit maximum information to be provided the City Council within the time allotted to the hearing. Presentations and public testimony at public hearings will otherwise follow the proceduresdetailed in section F of this Article.
E. PUBLIC DISCUSSION
The City Council may, from time to time, schedulea matter for a public meeting. At the scheduledtime for public discussion, the City Council may statethe amount of time to be allotted for testimony from the public. Public testimony shall follow the procedures detailed in section F of this Article.
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F. CONDUCT OF PUBLIC TESTIMONY AT PUBLIC COMMENT, PUBLIC
HEARINGS, AND PUBLIC DISCUSSION
1. Each person desiring to addressthe City Council during Public Comment, City Council DiscussionItems, Workshops, or Public Hearings is strongly encouragedto fill out andfile a form provided by the City Clerk. Requeststo be heard may be submitted to the City Clerk any time prior to the conclusion of public comment on the agendaitem.
2. Each person addressingthe City Council shall stepup before the City Council and may give their name andneighborhoodin an audible tone of voice for the record. All remarks shall be addressedto the City Council asabody andnot to any Councilmember, Mayor or staff member thereof.
3. Allotted Time. The City Council may limit the total amount of time of testimony on particular issuesandfor eachindividual speaker. Unless otherwiseprovided herein, eachperson speaking shall limit his/her remarks to three (3) minutes. Speakersmay not concedeany part of their allotted time to another speaker.
The presiding officer may exercise discretion in curtailing the duration of all speakers' commentsbasedupon factors including, but not limited to, the length of the agendaor the number of public comment speakercards submitted.
Presentationsfor other than quasi-judicial hearings, areto be limited to no more than one 3 - minute presentation. More or less time may be authorizedby a majority of the City Council. For quasi-judicial hearings, presentationsareto be limited asfollows: anappellant or applicant may be allowed oneten minute presentationandan additional five (5) minutes for surrebuttal. A designated representative of an organization in opposition thereof may be allowed a ten ( 10) minute presentation.
For each and every public speaker, the presiding officer shall be required to utilize the timing system which provides them with notice of their remaining time to complete their presentations. A green light on the timing systemwill be activated at the start of a presentation; a 27 28
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1 yellowlightwillbeactivatedasawarningthatoneminuteremains; whentheredlightisactivated, 2 the speaker shall cease speaking.
3 In the further interest of time, speakerswill be askedto limit their commentsto new 4 materials and not repeatwhat a prior speakersaid. Organized groups may choose a single 5 spokespersonwho may speak for the group. Speakersmay not concedeanypart of their allotted 6 time to another speaker.
7 3. PublicHearings. Interestedpersonsortheir authorizedrepresentativesmayaddress 8 theCityCouncilbyreadingprotests, petitions, orcommunicationsrelatingtomattersthenunder 9 consideration, subjectto thetime limitationsimposedby theCity Council. 10 4. Public Comment. InterestedpersonsmayaddresstheCity Councilonanyissue 11 concerningCitybusinessduringtheperiodassignedtoPublicComment, exceptthatcomments 12 relatingtoappealsbeforetheCityCouncilwheretheCityCouncilmustmakeitsdecisionbasedon 13 thewrittenrecordorsetthematterforpublichearingmustbemadewhentheappealisheardin 14 orderto beincludedaspart of theadministrativerecord. 15 5. Use Of Audio Video Technology By The Public. Members of the public are 16 prohibitedfromusinganytechnologytoamplifysoundorproject/displaystillormovingimages 17 duringpubliccomments. Membersofthepublicmayusetheavailableprojectortoenlargeprinted 18 materialsusedduringtheirallottedtimeto speak. Theserestrictionsdonotapplytopresentations 19 byprojectapplicantsandappellantsrelevanttoanapplicationorappeal. 20 XI. FACILITIES
21 A. COUNCIL CHAMBER CAPACITY
22 CouncilChamberattendanceshallbe limited to the postedseatingcapacitythereof. 23 Entranceto theCouncilChamberwill be appropriatelyregulatedby theCity Manageronoccasions 24 whentheCouncilChambercapacityislikelytobeexceeded. WhiletheCityCouncilisin session, 25 membersofthepublicshallnotremainstandingintheseatingareaoraislesoftheCouncilChamber 26 excepttoaddresstheCityCouncil, andsittingonthefloorshallnotbepermitted. 27 28
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1 B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS
2 If theCityManagerhasreasonto anticipatethattheattendancefor ameetingwill be 3 substantiallygreaterthanthecapacityof theCityCouncilChamberandinsufficienttimeexiststo 4 securetheapprovaloftheCityCounciltoholdthemeetingatanalternatefacility, theCityManager, 5 or his or her designee, shallmakearrangementsfor theuseof a suitablealternatefacility to which 6 suchmeeting may be moved.
7 Furthermore, if, becauseof fire, flood, earthquakeor otheremergency, it wouldbeunsafe 8 to meetin thecustomarylocation, themeetingsmaybeheldforthedurationof theemergencyat 9 someotherplacespecifiedbytheCityManagerorhisorherdesignee. Thechangeofmeetingsite 10 shallbeannounced, bythemostrapidmeansof communicationavailableatthetime, in anoticeto 11 media organizations who have requested written notice of meetings. 12 XII. PROCEDURAL MATTERS
13 A. PERSONS AUTHORIZED TO SIT AT TABLES
14 Noperson, exceptofficials, officers, employeesandagentsoftheCityshallbepermittedto 15 sitatthetablesin frontoftheCityCouncilwithouttheconsentoftheCityCouncil. 16 B. DECORUM
17 It isthepolicyoftheCityCouncilthattherighttoexpressone'sviewsataCityCouncil 18 meetingis fundamentalto a freesociety; however, it is notabsoluteandis subjectto valid 19 regulations. Thepublichasarightto addresstheCity Councilatanymeetingonanysubjectthat 20 iswithintheCityCouncil'ssubjectmatterjurisdictionandfurther, thepublichastherighttoexpress 21 its criticismof thepolicies, procedures, programsor servicesof theCity or its actsor omissions. 22 Wemustbalancetherightof thepublicto addresstheCityCouncilwith theneedto ensurethat 23 publiccommentdoesnothinderthesmoothandefficientlegislativefunctionoftheCityCouncil. 24 Nomemberofthepublicshallapproachthespeaker'spodiumwhiletheCityCouncilisin 25 session, unless specifically requestedto do so by the presiding officer. Unruly conduct, such as 26 unduenoise, hissing, profanity, insultorphysicaldisturbancewhichdisrupts, disturbsorotherwise 27 impedestheorderlyconductof theCouncilmeetingshallnotbepermitted. Any person making 28 City Attorney' s Office
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27 personal, impertinent, slanderousorprofaneremarkstoanymemberoftheCouncil, stafforgeneral publicwhichdisrupts, disturbs, orotherwiseimpedestheorderlyconductofanyCouncilmeeting shall, atthediscretionof thepresidingofficeror amajorityof theCouncil, bebarredfromfurther audiencebeforetheCityCouncilatsaidmeeting, unlesspermissionto continuebegrantedby a majorityvoteof theCouncil.
C. ENFORCEMENT OF DECORUM
Anylawenforcementorsecurityofficersondutyorwhoseservicesarecommandedbythe presidingofficershallbeSergeant -at -Arensof theCity Councilmeetings. The Sergeant - at -Arms shallcarryoutall ordersandinstructionsgivenby thepresidingofficerfor thepurposeof maintainingorderanddecorumattheCityCouncil'smeetings. Uponinstructionsofthepresiding officer, it shallbethe duty of the Sergeant -of -Arms, or any of thempresent, to placeanyperson who violatesthe order and decorumof the meetingunder arrest, and causethe personto be prosecutedundertheprovisionsof applicablelaw, thecomplaintto be signedby thepresiding officer.
D. PRECEDENCE OF MOTIONS
WhenaquestionisbeforetheCityCouncil, nomotionshallbeentertainedexcept:
1. Motion To Adjourn
A motion to adjourn requires a secondand is not debatableexcept to set the date and time to whichthemeetingis adjournedto considertheunfinishedbusiness. Thepurposeof amotionto adjournisto terminatethemeetingforthwith, notwithstandingthatthebusinessontheagendahas not beencompleted, andnotwithstandinga time fixed for adjournmenthasnot yet arrived. A motion to adjourn shall be in order at any time, except as follows: ( i) When repeated without intervening businessor discussion; (ii) when made as an interruption of a Councilmember while speaking; ( iii) whenthepreviousquestionhasbeenmoved; and (iv) whileavoteisbeingtaken.
2. Motion To Lay On The Table
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27 on any othermotion being considered, but to preclude any other motion being made. A motion to table requires a second, is not amendable, and is not debatable. The foregoing shall not preclude anyCouncilmemberfrom placingthesubjecton anagendafor alaterCity Councilmeeting.
3. Motion to Call for The Question (Close Debate)
TheCouncilmembermoving anyitem beforethe City Council, including, the adoptionof an ordinance or resolution, or the Mayor Pro Tem, shall have the privilege of moving to close the debateand at onceto take the vote on the immediately pending question. Such a motion requires a second and is not debatable, and is not amendable, and shall require a two- thirds vote of Councihnembers present and voting for adoption. Such a motion also requires that each Councilmember be afforded at leastone opportunity to speakon the item before closing the debate.
The making of the motion shall not constitute a violation of SectionV of theserules.
4. Motion To Postpone To A Certain Time/ Day
A motionto postponeto atime certainis amendableandis debatableasto theproprietyof postponementandastotime setin themotion. Thepurposeof themotionis to postponethesubject under discussion to another specified time.
5. Motion to Substitute
A motion to substitute the motion under consideration with another motion requires a second, is not amendableand is debatable. A motion to substitutemust be germaneto the subject and compatible with the underlying purpose of the motion under consideration; and if passed, the substitutemotion will, by its own action, eliminatethe necessityto vote on the motion being substituted. If thesubstitutemotionfailsto pass, debatewill resumeonthemotionpreviouslybeing contested. Only two substitute motions shall be on the floor at any time.
6. Motion to Amend
A motion to amend the motion under consideration requires a second, but the proposed amendmentmustbegermane, orrelated, to themainmotion, andis debatable. A motionto amend is definedasamendingamotionthatis onthe floor andhasbeenseconded, by insertingor adding, strikingout, or strikingoutandinsertingwordswithin themainmotion. Theproposedamendment 28 City Attorney' s Office
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27 is voted on first, and if adopted, there is a vote on the main motion as amended. If the motion fails, debate will resume on the main motion.
7. Motion To Reconsider
A motion to reconsiderany actiontakenby the City Councilmustbe madenot laterthan thethird succeedingofficial regularmeetingof theCity Council. Suchamotioncanonlybemade by amemberwhovotedwiththemajority. Themotiontoreconsidermustbespecificallyagendized asamotion for reconsideration and cannotbe actedupon under Future Agenda Items. However, if the motion to reconsider is made at the same Council meeting when the motion was originally adopted, it does not have to be included on the agenda. At the time such reconsideration is heard by the City Council, testimonyshallbe limited to debatein supportof the motion. No question shallbe twice reconsidered, exceptby unanimousconsentof the City Council, exceptthat action relatingto anycontractmaybereconsideredat anytimebeforethefinal executionthereof.
Thesemotionsshallhaveprecedencein the orderindicated. Any such motion, except to adjourn, amend, or substitute, shall be put to avote without discussion.
E. RULES OF DISCUSSION
1. Presiding Officer May Debate
Thepresidingofficermay debatefrom thechair, subjectonly to suchlimitationsof debate asareby theserulesimposedon all members, andshallnotbe deprivedof anyof therights and privilegesasamemberof theCity Councilby reasonof actingasthepresidingofficer.
2. Getting the Floor
Improper References to be Avoided: Every member desiring to speak shall utilize the electroniccalldeviceto gaintheattentionandpriority of thepresidingofficer, anduponrecognition by the presidingofficer, shall confinehim/herselfto the questionunderdebate, avoidingall personalities andindecorous language.
3. Interruptions
A Councilmember, oncerecognized, shall not be interrupted when speakingunlessit be to call thepersonto order, or ashereinotherwiseprovided. If a Councilmember, while speaking, be 28 City Attorney' s Office
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called to order, the Councilmember shall ceasespeakinguntil the question of order is determined, and, if in order, shall be permitted to proceed.
4. Allotted Time for Debate
Unless waived by a majority of the City Council, eachmember may speak on an item for up to fifteen ( 15) minutes asprovided in this paragraph. The first time amember is recognized to speak on an item, the member shall limit his/ her remarks to ten ( 10) minutes. Subsequent opportunities to speak shall be no more than five ( 5) minutes. The presiding officer shall be responsiblefor tracking time and shall utilize the timing systemfor this purpose.
5. Division of Question
If the question contains two or more divisional propositions, each of which is capable of standing as a complete proposition if the others are removed, the presiding officer may, andupon request of a Councilmember shall ( unless appealed), divide the question.
6. Withdrawal of Motion
A motion may not be withdrawn by the mover without the consentof the Councilmember seconding it.
7. Voting
On the passageof every motion, the vote shall be taken by electronic voting device and enteredin full upon the record. If the device is inoperable, the vote shall be taken by roll call voice vote recordedby the City Clerk. The presiding officer or City Clerk shall announcethe result of the vote. No Councilmember shall be excused from voting except on matters involving the consideration of the Councilmembers' own official conduct, or where a conflict of interest exists.
Abstaining votes consent with the majority. An explanation of the reason for abstentions is encouraged.
F. ADDRESSING THE CITY COUNCIL
Any person desiring to addressthe City Council shall first securethe permission of the presiding officer to do so. Under the following headings of business, unless the presiding officer 27 28
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27 rules otherwise, anyinterestedpersonshall havethe right to addressthe City Council in accordance with the following conditions and upon obtaining recognition by the presiding officer:
1. Speakers.
Any person desiring to provide public comment or public testimony, shall do so in accordance with Article X.
2. Written Communications. Interestedparties or their authorizedrepresentativesmay address the City Council by written communications in regard to matters of concern to them.
Communicationsreceivedby the City Clerk prior to closeof businesson thedayprior to a City Council meeting shall be submitted to the City Council at the meeting if related to an item which is on the agendafor that meeting.
G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE
When amotion is pending before the City Council, no person other than a Councilmember shalladdresstheCity Councilwithout first securingthepermissionof thepresidingofficer or City Council to do so.
XIII. CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION
A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND
APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS
1. Thereshallbe eight StandingCommitteesof the City Council entitledEconomic Development, Finance, Housing andHomelessness, GovernmentalProcesses, Mayor' sNominating andScreening, Mobility andInfrastructure, andSafety, Wellness, andYouth.
2. Regionalorganizationsareexternalorganizationswherethe City Councildirectly appointsapersonto representthe City' sinterestsin that organization. Theprovisions of this section shall not applyto organizationswherethe City Council is not the appointingauthority. When possible, appointments to regional organizations should be limited to elected officials.
3. Following each election and/or appointmentto fill a City Council vacancy, reorganization of City Council Standing Committee and regional organizational assignmentsshall 28 City Attorney' s Office
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4. Each Standing Committee shall be comprised of three members. Each Councilmember shall serve as Chair, Vice - Chair, and Member of three Committees, respectively.
5. The Mayor' s Nominating and Screening Committee shall be comprised of the Mayor who shall serve as Chair and the members of the Governmental Processes Committee. The Mayor' s Nominating and Screening Committee shall assistin the board/commission appointment processasprovidedin SectionXIV of this resolution, recommendto theCity Council (a) nominees for the annual City Spirit Award, (b) structure and/or appointmentsto adhoc resident committees as requested by the City Council, and ( c) any other matters referred by the City Council or board/ commission.
6. For Standing Committee and regional organization appointments, preferences of senior elected officials shall be honored. However, with five ( 5) affirmative votes, the City Council may appointanon -seniormember. TheMayor andCouncilmembersshallforwardpreferenceson Standing Committee assignmentsto the City Clerk to be sharedat the Mayor' s Nominating and Screening Committee Meeting.
7. Initially, eachelectedofficial shall be limited to two (2) regional organizational appointments. Remainingvacantpositionsandany appointmentdeclinedby an electedofficial shall be filled by seniority of elected officials desiring such appointments. There shall be no limitation to the number of appointments as " Alternate" to regional organizations. " Seniority" shall be honored asto the elected office currently held.
B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES
1. Generally, items agendized for City Council Standing Committees shall first be referredby theCity Councilfor reviewandarecommendationto theCity Councilwithin 120days, subject to the exceptionssetforth below or asotherwise modified by the City Council. 27 28
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2. The Annual Year -End Finance Report by the Public Utilities Department is automatically referred directly to the Finance Committee for review and a recommendation to the City Council within 120 days.
3. All SuccessorAgency to the Redevelopment Agency matters are automatically referred to the Economic Development Committee for review and a recommendation to the SuccessorAgency to the Redevelopment Agency Board within 120days.
4. All requests for comments on projects within the City' s sphere of influence are automatically referred to the Land Use Committee for review and submission of commentsto the County of Riverside or as arecommendation to the City Council astime permits.
5. With the concurrenceof the Committee Chairpersonandthe City Manager, anitem may be sentdirectly to aCouncil committee without City Council referral. If amatter is soreferred to a Council committee, the committee agenda will note such fact on the face of the agenda. Such referrals are not required to be forwarded to the City Council for action following committee review. The below guidelines shall be consideredfor suchreferrals.
Standing Committee Types of Items Referred to the Committee Economic Development Economic Development, Placemaking, and Branding/ Marketing
Finance City budget, MeasureZ, performance measures, audits, and other financial matters.
Housing and Homelessness Housing and homelessnesssolutions Governmental Processes City board andcommission structures, ethics, and other policy matters
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Land Use Land use, planning, development, sustainability and resilience
Mayor' sNominating and Screening
Committee
Nominations for City Spirit Award; and following each
election and/or appointment to fill a City Council
vacancy, reorganization of City Council Standing
Committees and Regional Organization assignments.
Mobility and Infrastructure Transportation, sewer, airport, utilities, and public works
Safety, Wellness andYouth Public Safety, wellness programs, food sources and agriculture, recreation, disabilities, seniors, libraries, museum, andyouth activities.
8. Board andCommissions, by majority vote, may forward mattersto any City Council Standing Committee, as appropriate.
C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR
COMMISSIONS
When deemedappropriatethe City Council or Councilmember, may refer mattersto boards andcommissionsfor review. Referrals may return to City Council StandingCommittees if not time sensitive.
XIV. BOARDS, COMMISSIONS, AND COMMITTEES
A. For Citywide vacancies on any boards and commissions, the Mayor shall nominate an applicant for appointment by the Mayor and City Council. For Ward - specific seats, the Councilmember for the Ward shall nominate an applicant for appointmentby the Mayor and City Council. Neither the Mayor nor the Councilmember shall nominate any applicant for such appointment who has a pending lawsuit against the City. For class action lawsuits, " pending lawsuit" shall mean a pending lawsuit to which the applicant is a class representative party, 27 28
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proponent or plaintiff, but shall not include a lawsuit to which the applicant is solely a class member.
B. For appointments to City Council resident ad hoc committees, the City Council shall affirmatively selectone of the following options:
1. Option 1: The Mayor' s Nominating and Screening Committee shall review the applications submitted andidentify applicantsfor interview with theMayor and City Council. The City Clerk shall notify the City Council of those selected for interview. The Mayor and each member of the City Council may addone additional applicant for interview, if desired. The Mayor and City Council shall interview, make the appointments, andselectthe Chair; or
2. Option 2: By formal motion, the City Council shall authorize eachmember of the City Council to selecta member from their Ward andthe Mayor to selecttwo at -large members.
The adhoc committee shall elect a Chair from among its members; or
3. Option 3: By formal motion, any other method of appointment as desiredby the City Council.
C. Board/commission members shall make every effort to notify the Chairperson or his/her designeeno later than 24 hours prior to any regular meeting of his/her intent not to attend said meeting. A member's inability to provide 24 hours advance notice shall not preclude the board/commission from exercising its discretion to excusesaidabsenceasoutlined in Section 805 of the City Charter. If a member of a board or commission absents himself/ herself from three consecutiveregular meetings of suchboard or commission, unlessby permission of suchboard or commission expressed in its official minutes, or is convicted of a crime of moral turpitude, or ceasesto be a qualified elector of the City, the office shall becomevacant and shall be so declared by the City Council.
D. The City Clerk shall provide quarterly attendancereports to the Mayor and City Council.
E. The City Clerk shall notify the Mayor for Citywide seats and the appropriate Councilmember for Ward specific seats for direction to be taken in the event of either of the following conditions: ( a) a board/ commission member is absent and unexcused from three 28 City Attorney' s Office
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26 consecutive regular meetings of the board/commission; or (b) a board/commission member is absent, whether excused or unexcused, from more than one-third of the regularly scheduled meetings in any calendaryear.
F. Resignationsfrom City boardsand commissionsshall be effective immediatelyupon receiptby theCityClerk, whoshallthenforwardareceivedresignationtotheCity Councilfor filing. Futureeffectivedatesnotedin writing andsubmittedaspart of, or with anyresignation, shall be honored to the extent the resignee remains eligible. Withdrawal of a resignation for desiredcontinuedservicemustbe submittedto the City Clerk in writing andmustincludethe reason for withdrawing. The City Clerk shall forward anywithdrawal to the Mayor andCity Council, who may considerand approvethe withdrawal. A resignation shall remain in effect notwithstandingthesubmissionof awithdrawal, unlessanduntil theMayorandCity Council approve the withdrawal.
G. A term of morethantwo yearsandoneday shallbe considereda full term. Residents appointedmid -yeartoboardsandcommissionsshallservefull termsof upto andnot -to -exceed four year, expiringonMarch Pt of thecorrespondingyear.
XV. COUNCIL REQUESTS
A. All Councilrequestsdealingwith policy issuesandthoserequestswhichmaybe construed asdirection, gothroughtheCity Manager, exceptfor generalinquiriesor questionsin which case the City Councilmaygo to the DepartmentHeadsor key staffin theCity Manager's Office.
CouncilmembersmayalsodealdirectlywiththeCityAttorney, CityClerkorotherstaffappointed by the City Council.
B. Any requestfrom the City Councilrequiringfundingmust go throughthe City Manager.
The City Managershallrespondin atimely manner.
XVI. ADMINISTRATION
A. TheCityCouncilwill reviewandrevisetheCityCouncilnormsandproceduresasneeded or every two ( 2) years.
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B. During City Council discussions, deliberations, and proceedings, the Mayor hasbeen designatedwiththeprimaryresponsibilityto ensurethattheCityCouncil, staffandmembersofthe public adhereto the Council' s norms and procedures.
BEIT FURTHERRESOLVEDthatResolutionNo. 24348isherebyrepealed.
ADOPTEDby theCity Councilthis 24thdayof March, 2026.
PATRICIA LOCK DAWSON
Mayor of the City of Riverside
City Clerk of the City of Riverside
I, DonesiaGause, CityClerkoftheCityofRiverside, California, herebycertifythatthe foregoingresolutionwasdulyandregularlyadoptedatameetingoftheCityCouncilofsaidCity atitsmeetingheldonthe24thdayof March, 2026, bythefollowingvote, to wit:
Ayes: Robillard, Conder, Mill, andHemenway
Noes: Cervantes
Abstain:
Absent: FalconeandPerry
IN WITNESSWHEREOFI havehereuntosetmy handandaffixed theofficial sealof the City of Riverside, California, this 27thdayof March, 2026.
DONESIA CAUSE
City Clerk of the City of Riverside
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