SUBRECIPIENT AGREEMENT FOR THE HOMELESS, HOUSING, ASSISTANCE, AND PREVENTION PROGRAM ( HHAP) ROUND 4
MERCY HOUSE LIVING CENTERS
Bridge Housing Program — 23 Non - Congregate
Shelter Beds at 2881 Hulen Place
THIS AGREEMENT is made and entered into this 18th dayof September , 2025, Effective Date"), by and between the CITY OF RIVERSIDE, a California charter city and municipal corporation (" CITY") and MERCY HOUSE LIVING CENTERS, a California non- profit corporation SUBRECIPENT").
RECITALS
A. Pursuant to Chapter 6 ( commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions establishedunder AB 101 (Chapter 159, Statutes of 2019), the State of California has established the Homeless Housing, Assistance, and Prevention Program ( HHAP), administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency ( BCSH).
B. HHAP- 4 funding provides one-time block grant funds to the fourteen largest cities in the Statewith populations greater than 300,000 (as of January 1, 2022) to support regional coordination and expand or develop local capacity to address their immediate homelessness challenges.
C. Pursuantto Chapter 6 (commencing with Section 50216,) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 140 (amended by Stats 2021, Ch. 111, Sec. 4), the State of California has established HHAP, administered by the California Homeless Coordinating and Financing Council in the BCSH.
D. On July 11, 2023, CITY entered into Standard Agreement Number 23- HHAP- 10011 with the State of California to receive Eight Million Four Hundred Seventy -Six Thousand Six Hundred and Thirty Dollars and Fifty - Eight Cents ($ 8, 860, 566. 80) in funds from HHAP- 4 Second Disbursement, also referred to herein as HHAP Round 4.
E. CITY desires to contract with SUBRECIPIENT for eligible uses of HHAP- 4 funds that are consistentwith Chapter6 (commencing with Section 50216) of Part 1of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 140 (Amended by Statutes 2021, Chapter 111, Section 4), which include, but are not limited to, one or more of the following: ( 1) Rental Assistance and Rapid Rehousing; ( 2) Operating Subsidies; ( 3) Landlord Incentives; ( 4) Outreach Services; 5) SystemsSupport; (6) PermanentHousing andInnovative Housing Solutions; (7) Homeless Prevention; and ( 8) New Navigation Centers and Emergency Shelters based on Demonstrated Need.
NOW THEREFORE, in consideration of the mutual covenants set forth herein, and the mutual benefits to be derived therefrom, CITY and SUBRECIPIENT agree as follows:
1 ATTACHMENT 1
1. DEFINITIONS.
A. " BCSH" means the State of California Business, Consumer Services and Housing Agency.
B. " Demonstrated Need" means the need for new Navigation Centers and Emergency Shelters, based on the number of available Emergency Shelter beds in the City of Riverside, the Emergency Shelter vacancy rate in the summer and winter months, the percentage of exists from Emergency Sheltersto permanenthousing solutions, and aplan to connectresidentsto permanenthousing.
C. " Emergency Shelter" has the same meaning as defined in Health and Safety Code section 50801, subdivision ( e).
D. " Expend" or " Expended" means all HHAP- 4 funds Obligated under this Agreement have been fully paid and receipted, andno invoices remain outstanding.
E. " HHAP- 4" means the Homeless Housing Assistance and Prevention program Round 4 established pursuant to Chapter 6 of Part 1 of Division 31 of the Health and Safety Code. HHAP- 40. and Programsareused interchangeably in this Agreement.
F. " Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as amended.
G. " Homeless Management Information System" means the information system designatedby a continuum of care to comply with federal reporting requirements as defined in Section 578. 3 of Title 24 of the Code of Federal Regulations. The term " Homeless Management Information System" also includes the use of a comparable databaseby a victim servicesprovider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations.
H. " Homeless Prevention" means homeless prevention services and shelter diversion programs aimed at moving Homelessto permanenthousing.
I. " Homeless Youth" means an unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection ( 2) of Section 725 of the federal McKinney- Vento Homeless Assistance Act ( 42 U. S.C. Sec. 11434a( 2)). " Homeless Youth" includes unaccompanied youth who are pregnant or parenting.
J. " Housing First" has the same meaning as in Welfare and Institutions Code section 8255, including all of the core componentslisted therein.
K. " Landlord Incentives" means security deposits, holding fees, and similar incentives provided to landlords for housing Homelessindividuals.
L. " Navigation Center" means a Housing First, low -barrier, service -enriched shelter focused on moving Homeless individuals and families into permanent housing that provides temporary living facilities while casemanagersconnect individuals experiencing homelessnessto income, public 2 benefits, health services, shelter, andhousing.
M. " Obligate" or " Obligated" means that the SUBRECIPIENT has placed orders, awarded contracts, received services, or entered into similar transactions that require payment from the HHAP- 4 funds allocated to SUBRECIPIENT pursuant to this Agreement.
N. " Operating Subsidies" means subsidies dedicated to new and existing affordable or supportive housing units, Emergency Shelters, andNavigation Centers.
O. " Outreach Services" means outreach and coordination services to assist Homeless populations in accessingpermanenthousing and to promote housing stability in supportive housing, such as access to job programs.
P. " Permanent Housing and Innovative Housing Solutions" means the delivery of permanenthousing and innovative housing solutions, such ashotel and motel conversions.
Q. " Rental Assistance or Rapid Rehousing" means housing vouchers, rapid -rehousing programs, and eviction prevention strategies.
R. " Subcontract" refers to any contract, purchase order, or other purchase agreement, including modifications and changeordersto the foregoing, enteredinto by the SUBRECIPIENT with a subcontractor to furnish supplies, materials, equipment, and services for the performance of any of the terms and conditions contained in this Agreement.
S. " SUBRECIPIENT" meansThe Mercy House Living Centers, including its employees, agents, representatives, subcontractors and suppliers. SUBRECIPIENT and The Mercy House Living Centersareused interchangeably in this Agreement.
T. " Systems Support" means system support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system particularly for vulnerable populations, including families and homelessyouth.
U. " Target Population" meansany personwho is Homeless asdefined in this Agreement.
2. SCOPE OF SERVICES. SUBRECIPIENT shall provide services 23 non - congregate shelter beds and the required wrap around services at the Bridge Housing facility located at 2881 Hulen Place, Riverside, California, (" Program"), as more particularly described in Exhibit " A" (" Services"), attached hereto and incorporated by reference, and in accordance with this Agreement and the budget attached hereto and incorporated herein as Exhibit " B" (" Budget").
3. TERM. The term of the Agreement shall begin on May 1, 2025 and shall remain in effect until June 30, 2026, unless terminated earlier pursuant to the provisions herein. Parties agree that all services provided to the Target Population shall be provided through June 30, 2026. The Agreement term may be extended for one ( 1) additional one ( 1) year period if HHAP grant funding is made available for emergency shelter.
4. GRANT FUNDS. CITY shall allocate to SUBRECIPIENT a grant amount not to exceed 3 Two Hundred Eighty Thousand Two Hundred Forty - Three Dollars and Eighty - Six Cents ($ 280, 243. 86) Grant Funds") from HHAP- 4 as shown in Exhibit B allocated to SUBRECIPIENT, pursuant to this Agreement, shall be Expended by June 30, 2026. Any HHAP- 4 funds paid to SUBRECIPIENT, but not Expended pursuant to this Agreement by June 30, 2026, shall be returned to CITY. In the event this Agreement is terminated prior to June 30, 2026, any funds paid to SUBRECIPIENT, but not Expended prior to the date of termination, shall be returned to CITY within five ( 5) business days of the notice of termination. The following payment provisions apply to the Grant Funds:
A. Method and Conditions of Payment. SUBRECIPIENT will be paid the actual amount of eachapprovedmonthly invoice. CITY may delay payment if the required supporting documentation is not provided or other requirements are not met. All completed claims must be submitted on a monthly basisno later than thirty ( 30) daysafter the end of eachmonth in which the serviceswere provided, unless otherwise waived by CITY. All complete claims submitted in a timely manner shall be processedwithin forty- five ( 45) calendar days. Notwithstanding the foregoing, CITY may issue an advancepayment to SUBRECIPIENT upon CITY' s approval of a written advance request from SUBRECIPIENT.
B. Ineligible Costs. HHAP- 4 funds shall not be used for costs associated with any activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible usesas identified in Health and Safety Code Section 50219.
C. Reservation of Rights. CITY reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Agreement. CITY has the authority to withhold funds under this Agreement pending a final determination by CITY of questioned expenditures or indebtedness. If the SUBRECIPIENT or its funded subcontractors use HHAP- 4 funds to pay for ineligible activities, the SUBRECIPIENT shall be required to reimburse thesefunds to CITY. Upon final determination by CITY of disallowed expenditures or indebtedness, CITY may deduct and retain the amount of the disallowed or indebtedness from the amount of the withheld funds.
D. Expenditure of Funds. SUBRECIPIENT shall Obligate one hundred percent ( 100%) of HHAP- 4 funds by June 30, 2026. Any HHAP- 4 funds paid to SUBRECIPIENT, but not Obligated pursuant to this Agreement by June 30, 2026, shall be returned to CITY within five ( 5) businessdays.
Any Obligated funds shall be Expendedby SUBRECIPIENT by June 30, 2026.
E. Budget Amendments. SUBRECIPIENT shall make no changes to the Budget without first obtaining written approval from CITY and BCSH. Any budget amendmentsmust be requestedby the SUBRECIPIENT in writing.
F. Withheld Payments. Payments to SUBRECIPIENT may be withheld by CITY if SUBRECIPIENT fails to comply with the provisions of this Agreement.
G. Fiscal Accountability. SUBRECIPIENT agrees to manage funds received through CITY in accordance with sound accounting policies and incur and claim only eligible costs for reimbursement. SUBRECIPIENT must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards.
5. NON - APPROPRIATION OF FUNDS. The obligation of CITY for payment of this Agreement is contingent upon andlimited by the availability of funding from which payment canbe made.
This Agreement is valid and enforceable only if sufficient funds are made available to CITY by BCSH. 4 There shall be no legal liability for payment on the part of CITY unless funds aremade available for such payment by BCSH. In the event such funds arenot forthcoming for any reason, CITY shall immediately notify SUBRECIPIENT in writing andthis Agreement shall bedeemedterminated having no further force or effect. In the event funding is reduced, CITY shall immediately notify SUBRECIPIENT in writing and it is mutually agreedthat CITY hasthe option to immediately terminate this Agreement or to amendthis Agreement to reflect the reduction of funds. CITY shall make all payments to SUBRECIPIENT that were properly earnedprior to the unavailability or reduction of funding.
6. TERMINATION WITHOUT CAUSE. CITY may terminate this Agreement without causeby giving thirty ( 30) dayswritten notice servedon SUBRECIPIENT stating the extent andeffective date of termination.
7. TERMINATION FOR CAUSE.
A. CITY may, at any time, upon five ( 5) days written notice, terminate this Agreement for cause, if SUBRECIPIENT refuses or fails to comply with the terms of this Agreement, or fails to make progressthat may endangerperformance and doesnot immediately cure such failure. Causeshall include, but is not limited to:
1) SUBRECIPIENT' s failure to comply with the terms or conditions of this Agreement;
2) Use of, or permitting the use of HHAP- 4 funds provided under this Agreement for any ineligible activities;
3) Any failure to comply with the deadlines set forth in this Agreement; 4) Violation of any federal or state laws or regulations; or 5) Withdrawal of BCSH' s expenditure authority.
B. In addition to the other remedies that may be available to CITY in law or equity for breach of this Agreement, CITY may:
1) Bar the SUBRECIPIENT from applying for future HHAP funds; 2) Revoke any other existing HHAP- 4 award( s) to the SUBRECIPIENT; 3) Require the return of any unexpended HHAP- 4 funds disbursed under this Agreement;
4) Require repayment of HHAP- 4 funds disbursed and Expended under this Agreement;
5) Require the immediate return to CITY of all funds derived from the use of HHAP- 4 funds including, but not limited to recaptured funds and returned funds;
6) Seek, in a court of competent jurisdiction, an order for specific performance 5 of the defaulted obligation or the appointment of a receiver to complete the technical assistance in accordance with HHAP- 4 requirements; and 7) Seek such other remedies as may be available under this Agreement or any law.
C. The rights and remedies of CITY provided in this section shall be cumulative and not exclusive and are in addition to any other rights or remediesprovided by law or this Agreement.
8. CONDUCT OF SUBRECIPIENT; CONFLICT OF INTEREST. SUBRECIPIENT covenantsthat it presently has no interest, including but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with SUBRECIPIENT' s performance under this Agreement.
SUBRECIPIENT further covenants that no person or subcontractor having any such interest shall be employed or retained by SUBRECIPIENT under this Agreement. SUBRECIPIENT agreesto inform CITY of all SUBRECIPIENT' s interest, if any, which are or may be perceived as incompatible with CITY' s interests. SUBRECIPIENT shall not, under circumstances which could be interpreted as an attempt to influence the recipient in the conduct of his/ her duties, accept any gratuity or special favor from individuals or firms with whom SUBRECIPIENT is doing business or proposing to do business, in fulfilling this Agreement.
9. REPORTING REQUIREMENTS. SUBRECIPIENT shall submit a quarterly report to CITY on forms provided by CITY. SUBRECIPIENT shall also submit additional reports that may be requestedby CITY and/or BCSH.
following:
A. Quarterly Reports. The quarterly report shall contain a detailed report containing the 1) An ongoing tracking of the specific usesandexpendituresof anyprogram funds broken out by eligible useslisted, including the current statusof those funds. 2) The unduplicated number of Homelessindividuals servedby the program funds in that year, and a total number served in all years of the program, as well as the Homeless population served.
3) The type of housing assistance provided, broken out by the number of individuals.
4) Outcome data for individual servedthrough program funds, including the type of housing that an individual exited to, the percent of successfulhousing exits, and exit types for unsuccessfulhousing exits.
5) Amounts awarded to subcontractors with activity( ies) identified. 6) Increases in capacity for new and existing programs. 7) The number of unshelteredHomeless individuals becoming sheltered. 6 8) The number of Homelesspersonsentering permanenthousing. 9) Guests last known residency zip code prior to entering shelter and twelve months prior to end
B. Breakdowns. Breakdowns will be expected for each eligible use and program type for the supplementalreporting requirementswhen required by CITY, when applicable. The sameinformation will also be requestedspecifically for the following subpopulations, basedon priorities identified by the U. S. Department of Housing and Urban Development ( HUD): ( 1) Chronically Homeless, ( 2) Homeless veterans, ( 3) Unaccompanied Homeless Youth, and ( 4) Homeless persons in families with children.
SUBRECIPIENT will also be asked to comment on progress made toward local homelessness goals, including demonstration of regional coordination.
10. RECORDS, INSPECTION, AND AUDITS.
A. All performance, including services, workmanship, materials, facilities or equipment utilized in the performanceof this Agreement, shall be subjectto inspection and testby CITY or any other regulatory agencies at all times. This may include, but is not limited to, monitoring or inspecting SUBRECIPIENT performance through any combination of on- site visits, inspections, evaluations, and SUBRECIPIENT self- monitoring. SUBRECIPIENT shall cooperate with any inspector or CITY representative reviewing compliance with this Agreement and permit access to all necessary locations, equipment, materials, or other requested items. SUBRECIPIENT shall establish sufficient procedures to self -monitor the quality of services/ products under this Agreement and shall permit CITY or other inspector to assess and evaluate SUBRECIPIENT' s performance at any time, upon reasonable notice to the SUBRECIPIENT.
B. SUBRECIPIENT agrees that CITY, BCSH, or their designees, shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance of this Agreement. SUBRECIPIENT agrees to provide CITY, BCSH, or their designees, with any relevant information requested. SUBRECIPIENT agrees to permit CITY, BCSH, or their designees, access to its premises, upon reasonablenotice, during normal businesshours for thepurposeof interviewing employees who might reasonably have information related to suchrecords and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, AB 140 (Amended by Statutes 2021, Chapter 111, Section 4) HHAP- 4 guidance documents published on the website, and this Agreement. SUBRECIPIENT further agrees to retain all records described in this paragraph for a minimum of five ( 5) years after the termination of this Agreement. If any litigation, claim negotiation, audit, monitoring, inspection or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.
C. CITY reserves the right to perform or cause to be performed a financial audit. At CITY' s request, the SUBRECIPIENT shall provide, at SUBRECIPIENT' s own expense, a financial audit prepared by a certified public accountant. HHAP- 4 administrative funds may be used to fund this expense. 1) If a financial audit is required by CITY, the audit shall be performed by an independent certified public accountant.
2) The SUBRECIPIENT shall notify CITY of the auditor' s name and address 7 immediately after the selection hasbeenmade. The contract for the audit shall allow accessby CITY to the independentauditor' s working papers. 3) The SUBRECIPIENT is responsible for the completion of audits and all costs of preparing audit.
4) If there are audit findings, the SUBRECIPIENT must submit a detailed responseacceptableto CITY for eachfinding within ninety (90) days from the dateof the audit finding report.
11. CONFIDENTIALITY.
A. SUBRECIPIENT shall maintain the privacy and confidentiality of all information and records, regardless of format, received pursuant to this Agreement (" confidential information").
Confidential information includes, but is not limited to, unpublished or sensitive technological or scientific information; medical, personnel, or security records; anticipated material requirements or pricing/ purchasing actions; CITY information or data which is not subject to public disclosure; CITY operational procedures; and knowledge of selection of contractors, subcontractors or suppliers in advance of official announcement.
B. SUBRECIPIENT shall protect from unauthorized disclosure names and other identifying information concerning persons receiving services pursuant to this Agreement.
SUBRECIPIENT shall ensure case records or personal information is kept confidential when it identifies an individual by name, address, or other specific information. SUBRECIPIENT shall not use such information for any purpose other than carrying out SUBRECIPIENT' s obligations under this Agreement.
SUBRECIPIENT shall comply with Welfare and Institutions Code Section ( WIC) 10850.
C. SUBRECIPIENT shall take specialprecautions, including but not limited to, sufficient training of SUBRECIPIENT' s staff before they begin work, to protect such confidential information from loss or unauthorized use, access, disclosure, modification or destruction.
D. SUBRECIPIENT shall promptly transmit to CITY all third -party requests for disclosure of confidential information. SUBRECIPIENT shall not disclose such information to anyone other than CITY except when disclosure is specifically permitted by this Agreement or as authorized in writing in advanceby CITY.
E. SUBRECIPIENT or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to CITY employees.
F. SUBRECIPIENT and its employees shall comply with all applicable provisions of federal and statelaws pertaining to conflict of interests, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act, Government Code section 87100 et seq., Government Code section 1090, and Public Contract Code sections 10410 and 10411.
12. INDEMNITY. Except as to the sole negligence or willful misconduct of CITY, SUBRECIPIENT shall defend, indemnify, and hold CITY, and its officers, employees and agents, harmlessfrom any and all loss, damage, claim for damage, liability, expenseor cost, including attorneys' fees, which arises out of or is in any way connected with the Program or the performance of the Services under this Agreement by SUBRECIPIENT or any of its employees, agentsor subcontractors, and from all 8 claims by SUBRECIPIENT' s employees, subcontractors and agents for compensation for services rendered to Subrecipient in the performance of this Agreement, notwithstanding that CITY may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Subrecipient or of Subrecipient' s employees, subcontractors or agents. SUBRECIPIENT understands and agrees that it shall defend CITY from any claim even if it appears to be without merit. SUBRECIPIENT shall also defend, indemnify, and hold CITY harmless from any loss, damage, or attorneys' fees incurred becauseof any claim by any person or entity, including the State of California. Parties also expressly agree that any payment, attorneys' fees, cost, or expense that CITY incurs, or makes to or on behalf of an injured employee under CITY' s self- administered workers' compensation, is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement.
13. INSURANCE.
A. General Provisions. Prior to CITY' s execution of this Agreement, SUBRECIPIENT shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coveragesmay be modified in writing by CITY' s Risk Manager or City Attorney, or a designee, unless suchmodification is prohibited by law.
B. Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on SUBRECIPIENT ' s indemnification obligations under Section 12.
C. Ratings. Any insurance policy or coverage provided by SUBRECIPIENT or subcontractors as required by this Agreement shall be deemedinadequateand a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder' s rating of A or higher and a Financial Class of VII or higher.
D. Cancellation. The policies shall not be canceled unless thirty ( 30) days prior written notification of intended cancellation has been given to CITY by certified or registered mail, postage prepaid.
E. Adequacy. City, its officers, employeesandagentsmakeno representationthat thetypes or limits of insurancespecified to be carried by SUBRECIPIENT pursuantto this Agreement are adequate to protect SUBRECIPIENT. If SUBRECIPIENT believes that any required insurance coverage is inadequate, SUBRECIPIENT will obtain such additional insurance coverage, as SUBRECIPIENT deems adequate, at SUBRECIPIENT' s sole expense.
F. Workers' Compensation Insurance. By executing this Agreement, SUBRECIPIENT represents that SUBRECIPIENT is aware of and will comply with Section 3700 of the Labor Code of the Stateof California requiring every employer to be insured againstliability for workers' compensation, or to undertake self- insurance before commencing any of the work. SUBRECIPIENT shall carry the insuranceor provide for self-insurancerequired by California law to protect said SUBRECIPIENT from claims under the Workers' Compensation Act. Prior to CITY' s execution of this Agreement, SUBRECIPIENT shall file with CITY either ( 1) a certificate of insurance showing that such insurance is in effect, or that SUBRECIPIENT is self- insured for such coverage, or ( 2) a certified statement that SUBRECIPIENT has no employees, and acknowledging that if SUBRECIPIENT does employ any 9 person, the necessarycertificate of insurance will immediately be filed with CITY. Any certificate filed with CITY shall provide that CITY will be given at least ten ( 10) days prior written notice before modification or cancellation thereof.
G. Commercial General Liability. Prior to CITY' s execution of this Agreement, SUBRECIPIENT shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance as required to insure SUBRECIPIENT against damages for personal injury, including accidental death, aswell asfrom claims for property damage, which may arise from or which may concern operations by anyonedirectly or indirectly employed by, connectedwith, or acting for or on behalf of SUBRECIPIENT. City, and its officers, employees and agents, shall be named as additional insureds under SUBRECIPIENT ' s insurance policies. SUBRECIPIENT ' s commercial general liability insurance policy shall cover both bodily injury ( including death) and property damage including, but not limited to, premises operations liability, products completed operations liability, independentcontractor' s liability, personal injury liability, and contractual liability) in an amount not less than $ 1, 000, 000 per occurrence and a general aggregate limit in the amount of not less than $ 2, 000, 000.
Prior to CITY' s execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with CITY and shall include CITY and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial generalandautomobile liability insurancepolicies, but shall include the following provisions:
It is agreed that the City of Riverside, and its officers, employees and agents, are added as additional insuredsunder this policy, solely for work done by and on behalf of the named insured for the City of Riverside.
H. Subcontractors' Insurance. SUBRECIPIENT shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damageor loss, which may be caused by the subcontractors' scopeof work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers' Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon CITY' s request, SUBRECIPIENT shall provide CITY with satisfactory evidence that subcontractors have obtained insurance policies and coverages required by this section.
I. Commercial Automobile Insurance. SUBRECIPIENT is required to provide commercial automobile liability insurancefor this Agreement with the exceptionbeing thosesubrecipients that do not require the use of an automobile to meet program requirements as detailed in the Services. If SUBRECIPIENT does not require the use of an automobile to meet program requirements in the Services, SUBRECIPIENT must complete a Certification Regarding Automobile Usage and Receipt of Grant Funding from City of Riverside. If SUBRECIPIENT requires the use of an automobile or must drive to meet program requirements in the Services, SUBRECIPIENT must submit insurance certificates acceptableto CITY that meetthe following requirement(s): SUBRECIPIENT' sautomobile liability policy shall cover both bodily injury andproperty damagein an amount not lessthan $1,000,000 per occurrence and an aggregate limit of not less than $ 1, 000, 000. All of SUBRECIPIENT' s automobile and/ or commercial general liability insurance policies shall cover all vehicles used in connection with SUBRECIPIENT' s performance of this Agreement, which vehicles shall include, but are not limited to, SUBRECIPIENT owned vehicles, SUBRECIPIENT leased vehicles, SUBRECIPIENT' s employee vehicles, non- SUBRECIPIENT owned vehicles and hired vehicles. CITY, and its officers, employees and agents, shall be named as additional insureds under the SUBRECIPIENT' s automobile insurance policy.
10 14. INDEPENDENT CONTRACTOR. In the performance of this Agreement, SUBRECIPIENT, and SUBRECIPIENT' s employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of CITY.
SUBRECIPIENT acknowledges and agrees that CITY has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to SUBRECIPIENT, or to SUBRECIPIENT' s employees, subcontractors and agents. This Agreement shall not under any circumstances be construed or considered to create an employer- employee relationship or a joint venture.
SUBRECIPIENT shall be responsible for any and all taxes that apply to SUBRECIPIENT as an employer.
SUBRECIPIENT shall determine the method, details, and means by which it provides Services.
SUBRECIPIENT shall be responsible to CITY only for the requirements and results specified in this Agreement, and, except as expressly provided in this Agreement, shall not be subjected to CITY' s control with respect to the physical action or activities of SUBRECIPIENT in fulfillment of this Agreement. If in the performance of this Agreement, any third persons are employed by SUBRECIPIENT, such persons shall be entirely and exclusively under the direction, supervision, and control of SUBRECIPIENT. All terms of employment, including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirements of law, shall be determined by SUBRECIPIENT.
15. NO DEBARMENT OR SUSPENSION. SUBRECIPIENT certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; has not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against it for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public ( federal, state or local) transaction; violation of federal or state anti- trust status; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; is not presently indicted or otherwise criminally or civilly charged by a government entity federal, state or local) with commission of any of the offenses enumerated herein; and has not within a three- year period preceding this Agreement had one or more public transactions ( federal, state or local) terminated for cause or default.
16. COMPLIANCE. SUBRECIPIENT agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the HHAP- 4, CITY, its subcontractors, and all eligible activities. SUBRECIPIENT will comply with all applicable CITY policies and procedures. In the event that there is a conflict between the various laws or regulations that may apply, the SUBRECIPIENT shall comply with the more restrictive law or regulation. SUBRECIPIENT shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. SUBRECIPIENT shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall provide copies of permits and approvals to CITY and BCSH upon request.
17. CORE COMPONENTS OF HOUSING FIRST. SUBRECIPIENT shall ensure that any housing -related activities funded with HHAP- 4 funds, including, but not limited to, Emergency Shelter, Rental Assistance or Rapid Rehousing, and permanent supportive housing must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institutions Code Section 8255( b).
11 18. EMPLOYMENT PRACTICES.
A. SUBRECIPIENT and its subcontractors shall comply with all federal and state statutes and regulations in the hiring of its employees.
B. During the performance of this Agreement, SUBRECIPIENT and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex ( gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin ( including language use restriction), pregnancy, physical disability ( including HIV andAIDS), mental disability, medical condition (cancer/genetic characteristics), age ( over 40), genetic information, marital status, military and veteran status, and denial of medical and family careleave or pregnancy disability leave. SUBRECIPIENT and its subcontractorsshall ensurethat the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. SUBRECIPIENT or its subcontractors shall comply with the provisions of the Fair Employment and Housing Act ( Government Code section 12990 ( a -f) et seq.) and the applicable regulations promulgated thereunder ( California Code of Regulations, Title 2, section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990 ( a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. SUBRECIPIENT and its subcontractors shall give written notice of their obligations under this clauseto labor organizations with which they have a collective bargaining or other agreement.
C. In the provision of benefits, SUBRECIPIENT and its subcontractors shall certify and comply with Public Contract Code Section 10295.3 and not discriminate between employees with spouses and employees with domestic partners, or discriminate between the domestic partners and spouses of those employees. For the purpose of this section, " domestic partner" means one of two persons who have filed a declaration of domestic partnership with the Secretary of State pursuant to Division 2.5 ( commencing with Section 297) of the Family Code.
D. By signing this Agreement or accepting funds under this Agreement, SUBRECIPIENT and its subcontractors shall comply with Executive Order 11246 of September 24, 1965, entitled " Equal Employment Opportunity," asamendedby Department of Labor regulations (41 CFR Chapter 60).
19. CHILD SUPPORT COMPLIANCE ACT. SUBRECIPIENT recognizes the importance of child and family support obligations and shall fully comply with all applicable stateand federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 ( commencing with section 5200) of Part 5 of Division 9 of the Family Code. Failure of the SUBRECIPIENT to comply with all federal and state reporting requirements for child support enforcement or to comply with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignment shall constitute a material breach of this Agreement.
20. DRUG FREE WORKPLACE CERTIFICATION. By signing this Agreement, SUBRECIPIENT, and its subcontractors, hereby certify, under penalty of perjury under the laws of the State of California, compliance with the requirements of the Drug- Free Workplace Act of 1990 Government Code 8350 et seq.).
12 21. PERSONNEL. Upon request by CITY, SUBRECIPIENT agrees to make available to CITY a current list of personnel that are providing services under this Agreement who have contact with children or adult clients. The list shall include all staff who work full or part-time positions by title, including volunteer positions, a brief description of the functions of eachposition and hours eachposition worked, and the professional degree, if applicable and experience required for each position.
SUBRECIPIENT shall conduct criminal background records checks on all individuals providing services under this Agreement. Prior to these individuals providing services to clients, SUBRECIPIENT shall have received a criminal records clearance from the State of California Department of Justice ( DOJ). A signed certification of such clearance shall be retained in each individual' s personnel file. The use of criminal records for the purposes of employment decisions must comply with the Office of Federal Contract Compliance Programs Directive 2013- 02 " Complying with Nondiscrimination Provisions: Criminal Record Restrictions and Discrimination Based on Race and National Origin" and California Government Code § 12952.
22. SUBCONTRACTS.
A. SUBRECIPIENT shall not enter into any Subcontract with any subcontractor who:
1) Is presently debarred, suspended, proposed for debarment or suspension, or declared ineligible or voluntarily excluded from covered transactionsby a federal departmentor agency;
2) Has within a three- year period preceding this Agreement been convicted of or had a civil judgment rendered against them for the commission of fraud; a criminal offense in connection with obtaining, attempting to obtain, or performing a public ( federal, state or local) transaction; violation of federal or state anti-trust status; commission of embezzlement, theft, forgery, bribery; falsification or destruction of records; making false statements; or receiving stolen property;
3) Is presently indicted or otherwise criminally or civilly chargedby a government entity ( federal, state or local) with commission of any of the offenses enumerated in the paragraph above; and
4) Has within a three- year period preceding this Agreement had one or more public transactions ( federal, state or local) terminated for cause or default.
B. SUBRECIPIENT shall be fully responsible for the acts or omissions of its subcontractors and the subcontractors' employees.
C. SUBRECIPIENT shall insert clauses in all Subcontracts to bind its subcontractors to the terms and conditions of this Agreement.
D. Nothing contained in this Agreement shall create a contractual relationship between any subcontractor or supplier of SUBRECIPIENT and CITY.
23. SUPPLANTATION. SUBRECIPIENT shall not use HHAP- 4 funds under this Agreement to supplant any existing local funds for Homeless housing, assistance, or prevention. SUBRECIPIENT shall not claim reimbursement from CITY for any sums which have been paid by another source of 13 revenue. SUBRECIPIENT agrees that it will not use funds received pursuant to this Agreement, either directly or indirectly, as a contribution or compensation for purposes of obtaining state funds under any state program or CITY funds under any CITY programs without prior approval of CITY.
24. NOTICES. Any noticesprovided for, or required, to be given hereundershall bein writing and shall be personally served or given by mail. Any notice given by mail shall be deemedgiven when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows:
City Subrecipient
City of Riverside Mercy House Living Centers
Department of Housing Attn: Larry Haynes, CEO
and Human Services P. O. Box 1905
Attn: Director Santa Ana, CA 92702
3900 Main Street
Riverside, CA 92522
25. AMENDMENT. This Agreement may only be amendedin writing by mutual agreement between CITY and SUBRECIPIENT.
26. FORCE MAJEURE. If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control and which could not have been reasonably anticipated, such as acts of God, acts of war, pandemics, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.
27. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. Any legal action related to the interpretation or performance of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will neverthelesscontinue in full force without being impaired or invalidated in any way.
28. COUNTERPARTS. This Agreement may be signedby the Partieshereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement and shall become effective when counterpartshave been signed by eachparty and delivered to the other party, it being understood that both parties need not sign the same counterpart. In the event that any signature is delivered by facsimile or electronic transmission, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as though such facsimile or electronic signature page were on original thereof.
29. ENTIRE AGREEMENT. This Agreement, including any schedules, attachments, or exhibits, constitutes the entire agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations, proposals, discussions, and communications, whether oral or in writing.
30. DIGITAL AND COUNTERPART SIGNATURES. Each party to this Agreement intends and agrees to the use of digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ( Civil Code §§ 1633. 1, et seq.), California Government Code § 16. 5, and California Code of Regulations Title 2 Division 7 Chapter 10, to execute this Agreement. The parties further agree 14 that the digital signaturesof theparties included in this Agreement areintended to authenticatethis writing and to have the same force and effect as manual signatures for purposes of validity, enforceability, and admissibility. For purposes of this section, a " digital signature" is defined in subdivision ( d) of Section
16. 5 of the Government Code and is a type of " electronic signature" as defined in subdivision ( h) of Section 1633.2 of the Civil Code. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each certified or authenticated electronic copy of an encrypted digital signature shall be deemed a duplicate original, constituting one and the sameinstrument and shall be binding on the parties hereto.
31. EXHIBITS. The following exhibits attached hereto are incorporated herein to this Agreement by this reference:
Exhibit " A" — Scope of Services
Exhibit " B" — Budget
Exhibit " C" — Personnel
SIGNATURES ON FOLLOWING PAGE.]
15 IN WITNESS WHEREOF, CITY and SUBRECIPIENT have caused this Agreement to be duly executedon the day and year first written above.
CITY OF RIVERSIDE,
a California charter city and municipal
corporation
Mike 1=uret&
By. MikeFutrell (Sep18, 202516:19:04PDT)
MERCY HOUSE LIVING CENTERS, a
California non- profit corporation
By: PattiLong
City Manager Print Name: Patti. Long
ATTESTED TO:
By: IA—
City Clerk
Title:
and
By:
Print Name:
CERTIFIED AS TO AVAILABILITY OF FUNDS: Title:
By: M' L -
Chief Financial Officer
APPROVED AS TO FORM:
By.
SusanWilson
Susan Wilson ( Jul 30, 202516: 38: 26 PDT)
J
Susan D. Wilson
Assistant City Attorney
Rc- citylaw\ cycom\ WPDOCS\ D001\ P045\ 00954281. DOCX
25- 0931 SDW 07/ 01/ 25
16 EXHIBIT " A"
SCOPE OF SERVICES
BRIDGE HOUSING PROGRAM — 23 NON - CONGREGATE SHELTER BEDS Grant funds will be used to cover the operations of 23 non - congregate shelter beds and the required wrap around services at the Bridge Housing facility located at 2881 Hulen Place, Riverside, California.
Mercy House agreesto thefollowing:
Assign a liaison between the City of Riverside ( City) and Riverside Access Center where referrals are made from.
Average length of stay should be no more than 60 days. HUD' s ideal length of stay in anemergencyshelter is 30 days or less, but 90 days is the maximum.
Ensure that residentsand non-residents complete a daily sign -in sheetand intake form developed by Mercy House. The sign -in sheet shall include at least their names (printed and signatures)and only the guest's last four (4) digits of their social security number if available, for security purposes. All documents must be completed legibly.
Provide a clean and safe room for sleeping.
Provide hot water, clean towels, and toilet paper.
Ensurethat no drugs, alcohol, or weaponsareallowed on the premisesat any time.
Adhere to stateand local health and safety regulations on the preparation and handling of meals and maintenance of kitchen facilities.
Provide three ( 3) meals ( breakfast, lunch and hot dinner) per day to the residents of the shelters. Meals must be complete and nutritionally adequateand provided on-site in an area specifically designated for meal consumption where adequate space for comfortable seatingfor dining is available to eachcustomer.
Maintain the shelter in a good and cleanmanner and in compliance with the City property maintenance requirements and Conditional Use Permit at all times. Loitering shall not be permitted at any time on POLM shelter property.
Conduct Vulnerability Index -Service Prioritization and Decision Assistance Tool ( VI- SPDAT) in the Clarity — Coordinated Entry System ( or any subsequent Assessment systemsadoptedby the Continuum of Care) to determine the best housing intervention for clients.
17 Enter each client into the Homeless Management Information System ( HMIS) by completing the HMIS Data Collection From — Project Entry.
Exit eachclient from HMIS by completing the HMIS Data Collection Form — Project Exit.
Provide case management services to shelter guests at least once a week at a minimum, that lead to permanenthousing. The benchmarkto rapidly move homelesshouseholds from a shelter bed to permanenthousing is 40%. Participation in a case management plan shall be a condition for admission for the following shelter services:
o For shelter guests, compliance with an agreed upon case management plan is required for continued residency at the shelter.
o Perform an intake and an assessment of guests' needs and assign each guest to a casemanagerwho shall, together with the guest, develop specific, comprehensive, and individualized serviceplans leading to self-sufficiency. Additionally, the case manager shall refer the customer to all necessary supportive services that are not provided on- site.
Provide and/or coordinate with other agenciesthat provide the following servicesthat includebut are not limited to:
o Benefits advocacy
o Life skills counseling and life skills training
o Education resources
o Personal care and hygiene supplies and showers
o Physical and mental health treatment. Guests will be referred to the RUHS and/ or local medicalclinics for evaluation and treatments.
o Referrals to substance abuse counseling
o Job readiness and job search
o Referrals to other supportive service providers
Allow participants to receive mail at the shelter.
18 Coordinate with public and private entities providing homeless support services.
Provide customers with information and assistance as necessary to obtain other Federal, State, local and private assistance available for such homeless individuals.
Coordinate with residents of the surrounding neighborhood to mitigate their concerns regarding the impact of the shelters on the neighborhood to greatest extent possible.
Participate in program - effectiveness study should one be conducted.
Follow all standards set forth in the Conditional Use Permit for the shelter program.
EXHIBIT " B"
BUDGET
Hulen Bridge Program, 23 Non - Congregate Shelter Beds
FY 2025- 2026
Category Weekly Hours Volume Rate July 1, 2025 - May 31, 2025 June 1, 2025 - June 30, 2025 Program manager 40 1 33. 00 86, 991. 67 7, 908. 33
Sr. Site Lead 40 1 25. 50 60, 775. 00 5, 525. 00
Site Lead 80 2 24. 50 116, 783. 33 10, 616. 67
Overnight Lead 40 1 24. 50
Navigation Supervisor 10 0. 25 24. 50 15, 193. 75 1, 381. 25 Navigator 40 1 22. 50 54, 816. 67 4, 983. 33
Logistics FT 45 1. 125 20. 00 61, 072. 92 5, 552. 08
Logistics PT 74 1. 85 20. 00 84, 603. 09 7, 691. 19
Safety Coordinator 112 2. 8 21. 00 143, 886. 60 13, 080. 60 Overnight 112 2. 8 21. 00 169, 097. 50 15, 372. 50
Community Engagement Specialist 20 0. 5 23. 00 28, 600. 00 2, 600. 00 Reservation Specialist 40 1 21. 00 51, 241. 67 4, 658. 33 Staff Sub - Total 873, 062. 20 $ 79, 369. 28
Security 3 27. 00 216, 810. 00 19, 710. 00
Meals 24 12. 50 100, 375. 00 9, 125. 00
Client Services and Supplies ( consumable goods, chemicals, animal services, housing services) 12 3, 500. 00 40, 366. 83 3, 669. 71 Utilities 12 2, 000. 00 22, 770. 00 2, 070. 00
Shelter Maintenance ( Pest Control, plumbing, laundry Etc.) 12 2, 500. 00 13, 200. 00 1, 200. 00 Transportation Assistance 12 250. 00 2, 750. 00 250. 00 Insurance 12 500. 00 18, 700. 00 1, 700. 00
Replacement Reserves 1 2, 500. 00 2, 291. 67 208. 33
IT and Communication 12 120. 00 1, 320. 00 120. 00
Volunteer Expenses 1 1, 000. 00 916. 67 83. 33
Program Sub - Total 419, 500. 17 $ 38, 136. 37
Indirect Costs 10% 129, 256. 24 11, 750. 57
Grand Total 1, 421, 818. 61 $ 129, 256. 22
Sources: PLHA ( Separate contract) 1, 270, 830. 97
HHAP4 150, 987. 64 $ 129, 256. 22
Total HHAP 4 Grant 280, 243. 86
EXHIBIT " C"
PERSONNEL
Staff FTE
Program Manager 1
Senior Site Lead 1
Site Lead 3
Safety Coordinator 2. 8
Fulltime Logistics 1. 13
Parttime Logistics 1. 85
Overnight 2. 8
Navigation Supervisor 0. 25
Navigation 1
Call Center 1
HHS_ Mercy House_ Bridge Housing_# 25- 0931
Final Audit Report 2025- 09- 19
Created: 2025- 07- 09
By: Shaleah Thomas ( shthomas@riversideca. gov)
Status: Signed
Transaction ID: CBJCHBCAABAAOvITGobotjxdWu_ Lwb6rynWzSpnnwcX6 HHS_ Mercy House_ Bridge Housing_# 25- 0931" History
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