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REVIEW OF THE CITY COUNCIL RULES OF PROCEDURE AND ORDER OF BUSINESS RESOLUTIONGovernmental Processes CommitteeAugust 5, 2026City Clerk’s Office & City Attorney’s Office RiversideCA.gov2
1. City Charter section 412 authorizes the City Council to establish, and uniformly apply rules for the conduct of proceedings2. City Council meeting procedures are set out in Resolution 243893. City Council is to review and revise as needed or every two years. (Art. XVI., Sec. A – Administration)BACKGROUND 7/22/2026
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1. On June 5, 2025, and August 6, 2025, the GovernmentalProcesses Committee (GPC) reviewed potential changes tothe City Council Rules and Procedures and Order of BusinessResolution2. GPC made several recommendations for changes anddirected the item be forwarded to the City Council for review3. On October 21, 2025, the City Council adopted most of thechanges and directed the revisions to be reviewed by theGovernmental Processes Committee in six monthsBACKGROUND RiversideCA.gov4
Resolution RevisionGPC RecommendationRevisions in Art. VIII.D:Meeting Schedules1. For the months of July,andAugust andSeptember, meetings shall occur on thesecondfirst andfourththird Tuesdays ofthe month.1. Amend summer schedule to removeSeptember and July and Augustmeetings to be on second and fourthTuesdays.2. For the months of April, June, andOctober, meetings shall occur thesecond, third, and fourth Tuesdays ofthe month.2. Remove sentence in section VIII.Dregarding meetings in April, June, andOctober.MEETING SCHEDULES 7/22/2026
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Resolution RevisionGPC RecommendationRevisions in Art. VIII.D:Meeting Schedules3. The appointed hours noted herein are setforth for the convenience of the CityCouncil and are subject to changeby theMayor with the concurrence of theMayor Pro Tem.3. Add language to VIII.D providing forchanges to meeting times by Mayor withconcurrence of the Mayor Pro T em.The GPC further recommends that at leastone City Council meeting per month bescheduled for an evening session, but didnot feel that a revision to the resolution onthis point was necessary.MEETING SCHEDULES RiversideCA.gov6
Resolution RevisionGPC RecommendationRevisions in Art. IX.D4. During the agenda setting meeting,the Mayor with the concurrence ofthe Mayor Pro Tem, may adjust theagenda sequence and order ofbusiness, provided for in section F ofthis Article, for any agenda that hasnot yet been published.Agenda Sequence4. Language in section IX authorizingMayor with the concurrence of theMayor Pro T em to adjust agendasequence during the agenda settingmeeting.Revisions in Art. IX.F5. Agenda sequence to move PublicComments, Announcements andCeremonial items as first three items.Added language for Announcements:Members of the City Councilspeaking on this item will makereasonable efforts to deliver theircomments within three minutes.5. Sequence Council reports/ wardupdates first on agenda and encouragecomments to be limited to 3 minuteseach.AGENDA SEQUENCE 7/22/2026
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Resolution RevisionGPC RecommendationRevisions in Art. X.B[NOT ADOPTED]6. Any member desiring to abstain orvote no on a consent calendar item,should provide an explanationtherefore. If no explanation is given,the item shall be removed from theConsent Calendar. The presidingofficer will announce which itemshave been removed from theConsent Calendar.6. [NOT ADOPTED]No vote or abstentionon consent calendar items without anexplanation, results in the itemautomatically pulled from consent fordiscussion.AGENDA SEQUENCE RiversideCA.gov8
PUBLIC COMMENTResolution RevisionGPC RecommendationRevisions in Art. X.F7. Each person desiring to address theCity Council during Public Comment,City Council Discussion Items,Workshops, or Public Hearings isstrongly encouragedto fill out and filea form provided by the City Clerk.Public Comment7. Revise speaker card language toencourage or recommend speakers tofill out card. 7/22/2026
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PUBLIC COMMENT CONT.Resolution RevisionGPC RecommendationRevisions in Art. X.F8. The presiding officer may exercisediscretion in curtailing the durationof all speakers’ comments basedupon factors including, but notlimited to, the length of the agenda orthe number of public commentspeaker cards submitted.8. Revise language giving discretion tocurtail public comment time for allspeakers to the presiding officer.9. Public Comment provisions wereconsolidated into Art. X Section F andwere removed from other areas of theResolution.9. Consolidation of public commentprovisions into one place in theresolution.
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OTHER CONSIDERATIONSResolution RevisionGPC RecommendationRevisions in Art. IV .D10. During City Council and StandingCommittee meetings, members areexpected to adhere to the City’sHuman Resources Policy IV-2 entitledStandards for Dress and Appearance.Other Considerations10. Recommended attire for members of theCity Council to match City’s HR dresscode policy. 7/22/2026
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OTHER CONSIDERATIONS CONT.Resolution RevisionGPC RecommendationRevisions in XII.E11. Allotted Time for Debate. Unlesswaived by a majority of the CityCouncil, each member may speak onan item for up to fifteen (15) minutesas provided in this paragraph. Thefirst time a member is recognized tospeak on an item, the member shalllimit his/her remarks to ten (10)minutes. Subsequent opportunities tospeak shall be no more than five (5)minutes. The presiding officer shallbe responsible for tracking time andshall utilize the timing system for thispurpose.11. Allotted time for members to debate anitem with the presiding officer to keeptime.
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OTHER CONSIDERATIONS CONT.Resolution RevisionGPC Recommendation12. Eligibility for appointment to a regionalorganization board is based on the law oragreement governing each organization.Appointments are made in accordance witheach organization’s applicable law. Based onthis research the following revision was madeto Article XIII, Section A: “Regionalorganizations are external organizationswhere the City Council directly appoints aperson to represent the City’s interests inthat organization. The provisions of thissection shall not apply to organizations wherethe City Council is not the appointing authority.When possible, appointments to regionalorganizations should be limited to electedofficials.”12. Additional research was determinednecessary regarding appointments toRegional Organizations. The GPCrequested research from Citydepartments to determine the potentialnumber of regional boards in which theCity participates.13. Appointments and terms for Boards andCommissions will be referred to the nextCharter Review Committee. 7/22/2026
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1. Discussion of Motions for Reconsideration was requested to be included in thisreport.Art. XII, Section D:Motion To Reconsider. A motion to reconsider any action taken by the CityCouncil must be made not later than the third succeeding official regularmeeting of the City Council. Such a motion can only be made by a member whovoted with the majority. The motion to reconsider must be specifically agendizedas a motion for reconsideration and cannot be acted upon under Future AgendaItems. However, if the motion to reconsider is made at the same Council meetingwhen the motion was originally adopted, it does not have to be included on theagenda. At the time such reconsideration is heard by the City Council, testimonyshall be limited to debate in support of the motion. No question shall be twicereconsidered, except by unanimous consent of the City Council, except thataction relating to any contract may be reconsidered at any time before the finalexecution thereof.
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That the Governmental Processes Committee review the City Council Rules of Procedure and Order of Business documented in Resolution no. 24389.RECOMMENDATIONS