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27 RESOLUTION NO. 24389
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERSIDE,
CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND ORDER OF
BUSINESS FOR THE CITY COUNCIL OF THE CITY OF RIVERSIDE AND
RELATED FUNCTIONS AND ACTIVITIES AND RESCINDING ALL PRIOR ACTIONS TAKEN THERETO, AND REPEALING RESOLUTION NO. 24365.
WHEREAS, it is the intent and desire of the City Council to conduct its businessin an orderly and fair manner; and
WHEREAS, there are certain basic rights of due processand opportunity to addressissues with equity, fairness, and equalprotection of the law; and WHEREAS, certain parliamentary procedures have been found to be useful in order to assurethat the communication and processof government arefair, reasonable, andjust; and WHEREAS, the City has a duty to proceed with the businessof government in an efficient and orderly fashion; and
WHEREAS, the City Council desiresto establishuniform norms andproceduresin order to accomplish these goals.
BE IT RESOLVED by the City Council of the City of Riverside asfollows:
That the following shall bethe Rules of ProcedureandOrder of Businessof the City Council and shall govern all proceedings of the City Council therein described, subject to the exceptions and deviations provided for in theserules.
Violation of theserules shall not be construed as a penal offense, excepting that breach of the peaceor willful failure to comply with the lawful orders of the City Council or its presiding officer shall be punishable as misdemeanorsunder applicable law. The City Council retains the authority to take appropriate action to enforce theserules amongstits membersincluding, but not limited to, the inherent power of censure.
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27 TABLE OF CONTENTS
I. AUTHORITY 4
II. ACT IN THE PUBLIC INTEREST 4
III. ADVOCACY 4
IV. DUTIES 4
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE 4
B. DUTIES OF MAYOR AND COUNCIL MEMBERS 6
C. MOTIONS TO BE STATED BY PRESIDING OFFICER 6
D. DECORUM 6
E. VOTES REQUIRED TO TAKE ACTION 6
F. VOTING DISQUALIFICATION 7
G. PARTICIPATION ON NON- PROFIT BOARDS OF DIRECTORS AND CONFLICTS OF INTEREST. 7
H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER
CONSIDERATION OF PENDING OR CONTEMPLATED MATTERS 8
V. ROLE OF THE MAYOR AND CITY COUNCIL 9
A. MAYOR AND CITY COUNCIL CONDUCT IN GENERAL 9
B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER 10
C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF 10 D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC 11 E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES 11 F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND
COMMISSIONS 12
G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES 12 H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA 12
I. OBTAINING THE FLOOR 12
VI. ROLE OF CITY STAFF 13
VII. ROLE OF THE PUBLIC 14
VIII. MEETINGS 14
A. CALL TO ORDER - PRESIDING OFFICER 14
B. MEETING ATTENDANCE 14
C. QUORUM CALL 15
D. CITY COUNCIL MEETING SCHEDULE 15
E. ADJOURNED MEETINGS 15
F. SPECIAL MEETINGS 16
G. CLOSED SESSIONS 16
H. EMERGENCY MEETINGS 16
I. TELECONFERENCED MEETINGS 17
J. DISRUPTIONS TO MEETINGS 17
IX. AGENDA 18
A. DECLARATION OF POLICY 18
B. DEFINITIONS 18
C. PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL 20
1. PersonsWho May Place Matters On The Agenda 20
2. Scheduling Public Hearings MandatedBy State, Federal or Local Statute 20
3. Submission of Agenda Items 20
4. Preparation of the Packet 20
5. Posting of Agenda 20
6. Distribution of the Packet 21
7. Failure to Meet Deadlines 21
D. AGENDA - SETTING MEETING 21
E. CONSENT CALENDAR 22
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F. AGENDA SEQUENCE AND ORDER OF BUSINESS 22
X. CONDUCT OF MEETING 24
A. ORDER OF DISCUSSION 24
1. Generally 24
2. Public Hearings 24
3. Appeals/Quasi-Judicial Hearings 24
B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION 25
C. COMMUNICATIONS FROM THE AUDIENCE / PUBLIC COMMENT 25 D. PUBLIC HEARINGS 26
E. PUBLIC DISCUSSION 26
F. CONDUCT OF PUBLIC TESTIMONY AT PUBLIC COMMENT, PUBLIC HEARINGS, AND PUBLIC DISCUSSION 26
XI. FACILITIES 28
A. COUNCIL CHAMBER CAPACITY 28
B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS 28
XII. PROCEDURAL MATTERS 28
A. PERSONS AUTHORIZED TO SIT AT TABLES 28
B. DECORUM 29
C. ENFORCEMENT OF DECORUM 29
D. PRECEDENCE OF MOTIONS 30
1. Motion To Adjourn 30
2. Motion To Lay On The Table 30
3. Motion to Call for The Question (Close Debate) 30
4. Motion To PostponeTo A Certain Time/Day 31
5. Motion to Substitute 31
6. Motion to Amend 31
7. Motion To Reconsider 31
E. RULES OF DISCUSSION 32
1. Presiding Officer May Debate 32
2. Getting the Floor 32
3. Interruptions 32
4. Allotted Time for Debate 32
5. Division of Question 33
6. Withdrawal of Motion 33
7. Voting 33
F. ADDRESSING THE CITY COUNCIL 33
G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE 34
XIII. CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION 34
A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND
APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS 34
B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES 35 C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR COMMISSIONS 37
XIV. BOARDS, COMMISSIONS, AND COMMITTEES 37
XV. COUNCIL REQUESTS 39
XVI. ADMINISTRATION 39
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I. AUTHORITY
The Charter of the City of Riverside, Section 412, provides that the City Council may establish, and uniformly apply rules for the conduct of its proceeds. By accordancewith said authority, andwhennot in conflict with the Charterof theCity of Riversideandthe Constitution andlawsof theStateof California, thefollowing setof rulesshallbein effectuponadoptionby the City Council anduntil suchtime asthey areamendedor new rules adoptedin themannerhereinafter provided and shall prevail to govern the conduct of the proceedings and order of businessof the City Council of the City of Riverside. The City Attorney, or designee, shall servein an advisory capacity to procedural rules for the City. Final rulings on parliamentary proceduresshall be made by the Presiding Officer and may be appealedto the City Council with a supermajority of at least five affirmative votes.
II. ACT IN THE PUBLIC INTEREST
A. The City Council and staff shall recognize that stewardship of the public interest must be the primary concern.
B. The City Council will work for the common good of the people of Riverside.
C. The City Council will assurefair andequal treatment of all persons, claims andtransactions coming before the City Council and Boards and Commissions.
III. ADVOCACY
A. The City Council shall representthe official policies or positions of the City Council when designatedasdelegatesfor this purpose.
B. When representing their individual opinions and positions, City Council members shall explicitly statethey do not representthe City Council of the City, nor will they allow the inference that they do.
IV. DUTIES
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE
The Mayor shall be the presiding officer at all meetings of the City Council and shall have a voice in all its proceedings but shall not vote except for appointments to City Boards & 28 City Attorney' s Office
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Commissionsor to breaka City Counciltie -vote which existsfor anycause. TheMayor shallbe the official headof the City for all ceremonial purposes. The Mayor shall have the primary but not exclusive responsibility for interpreting the policies, programs andneedsof the city governmentto the people, and of informing the people of any major changein policy or program. The Mayor shall advise the City Council on all matters of policy and public relations and perform such other duties asmay be prescribedby the City Charter. At any time before the adjournment of a meeting, the Mayor may, by public declaration spreadupon the minutes of the meeting, veto any formal action takenby vote of the City Council including any ordinanceor resolution, exceptanemergency ordinance, the annualbudget or an ordinance proposedby initiative petition. Thereupon, pending the vote to override the veto as herein provided, such ordinance, resolution or action shall be deemedneither approved nor adopted. The Mayor shall, no more than twenty days following the veto, provide to Council members, in writing, reasonsfor the Mayor' s veto. If the Mayor fails to provide awritten veto messagewithin the time allotted, the original action of the City Council shall stand. At any regular or adjournedmeeting held not lessthan thirty days, nor more than sixty days after veto the City Council shall reconsider such ordinance, resolution or action and vote on the question of overriding the veto. Five affirmative votes shall be required for its adoption or approval.
The Mayor shall have no right to veto the veto override of any ordinance, resolution or action.
In the absence of the Mayor, the Mayor Pro Tempore shall assume the duties of the Mayor.
The Mayor Pro Tempore shall be appointed from members of the City Council on the following ward rotational basis with eachmember serving for a term of six months: Ward 7, Ward 6, Ward 5, Ward4, Ward 3, Ward 2, andWard 1 or asotherwisedeterminedby the City Council. In the eventthe Mayor andMayor Pro Tempore areabsent, the Councilmember last serving asMayor Pro Tempore shall be assigned said role. The Mayor Pro Tempore shall conduct the City Council meetingsandshallvoteonly asamemberof the City Council, not asMayor ProTempore. In the event of atie -vote, the Mayor Pro Tempore shall not have a tie -breaking vote and the City Council vote shall be recorded as a negative or " nay" vote. The Mayor Pro Tempore shall not have the power to veto actsof the City Council.
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In addition to the duties enumerated above, the Mayor Pro Tempore shall be responsible for the coordination of any special or annual evaluation of the City Manager, City Attorney or the City Clerk. Said responsibility may include but not be limited to the distribution, collection and tabulation of any written evaluations; andthe calendaring of any closed sessionduring which time the evaluations shall be conducted.
The Mayor Pro Tempore shall alsousetheir best efforts to participate in the agenda- setting meeting, assetforth in Article IX( D) below, preceding eachCity Council meeting.
B. DUTIES OF MAYOR AND COUNCIL MEMBERS
Promptly at the hour set by law on the date of each regular meeting, the Mayor and Councilmembers shall take their regular stations in the Art Pick Council Chamber and the business of the City Council shall be taken up for consideration and disposition.
C. MOTIONS TO BE STATED BY PRESIDING OFFICER
When a motion is made, it shall be statedby the presiding officer or the City Clerk before debate.
D. DECORUM
1. While the City Council is in session, the members must preserveorder and decorum, and a member shall not, by conversation or otherwise, delay or interrupt the proceedings or the peaceof theCity Councilnor disturbanymemberwhile speaking, norrefuseto obeytheordersof theCity Council, or the presiding officer, except asotherwise herein provided.
2. During City Council and Standing Committee meetings noticed and open to the public pursuant to the Brown Act, the use of Electronic Communication SystemDevices by members is discouraged with limited access.
3. During City Council and Standing Committee meetings, membersareexpectedto adhereto the City' s Human Resources Policy IV -2 entitled Standards for Dress and Appearance.
E. VOTES REQUIRED TO TAKE ACTION
Unless a higher vote is required by provisions of the City Charter, the affirmative votes of at least four members of the City Council shall be required in order for the City Council to act on 28 City Attorney' s Office
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anitem of businessor theadoptionof anyordinanceorresolution, or for themakingor approving of any order for the payment of money.
Any ordinance declared by the City Council to be necessaryas an emergencymeasureas hereinafterdefinedmaybeintroducedandadoptedatoneandthesamemeetingif passedby atleast five affirmative votes.
At any meeting after the adoption of the City' s budget, the City Council may amend or supplementthe budgetby motion adoptedby the affirmative votes of at leastfive membersso asto authorize the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.
F. VOTING DISQUALIFICATION
Neither the Mayor nor any Council member who is disqualified shall vote upon the matter on which the member is disqualified. Any member shall openly state that they are recusing themselvesbecauseof a disqualifying financial or other conflict of interest. The Mayor or any councilmember who is disqualified due to a financial interest shall publicly identify the financial interest in detail sufficient to be understoodby the public exceptthat disclosure of the exact street address of a residence is not required. As to any other conflict of interest, the member' s determination may be accompaniedby anoral or written disclosure of such conflict of interest. A member who is disqualified by a conflict of interest in any matter shall not remain in the member's chair during the discussionandvote on suchmatter unlessthematter hasbeenplaced onthe consent agenda.
G. PARTICIPATION ON NON- PROFIT BOARDS OF DIRECTORS AND CONFLICTS OF INTEREST.
It shall be the policy of this Council that the Mayor andmembersof the City Council should not serveasmembersof the board of directors of a non-profit corporation which is receiving or will be reasonablylikely in the future to seekand/or receive funding from the City of Riverside so asto avoid any appearanceof a conflict of interest.
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In the event that the Mayor and/or a member of the City Council serves as a non - compensatedmember of the board of directors of a non-profit corporation, then a contract may be made between the City of Riverside andthe non-profit corporation provided that:
The public official discloses his/her participation on the non-profit corporation' s board of directors to the City Council at the time the City Council is considering the contract with the non- profit corporation;
The public official' s interest as a member of the non-profit corporation' s board of directors is noted in the official minutes of the City Council meeting; and The public official disqualifies themselves from any vote, deliberation or influence on the matter before the City Council.
Furthermore, if it is determined based upon a factual analysis that the Mayor or a City Council member serves as a non -compensatedmember of the board of director of a non-profit corporation, and that the non-profit supports functions of the City as one of its primary purposes, then the public official is determined to have a "non -interest" and may therefore participate in the deliberation and vote on the matter before it. However, the public official' s interest as a member of the non-profit corporation' s board of directors must be noted in the official minutes of the City Council meeting.
Further, the City Manager, City Attorney and City Clerk shall not serveasa member of the board of directors of a non-profit corporation which is receiving or will be reasonablylikely in the future to seekand/or receive funding from the City of Riverside so asto avoid any appearanceof a conflict of interest.
H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER CONSIDERATION
OF PENDING OR CONTEMPLATED MATTERS
Open Mind. The Mayor and Councilmembers will make every effort not to pledge or promise to vote in any particular manner on any matter pending before it. 28 City Attorney' s Office
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V. ROLE OF THE MAYOR AND CITY COUNCIL
A. MAYOR AND CITY COUNCIL CONDUCT IN GENERAL
1. The Mayor and Councilmembers shall treat everyone with courtesy.
2. Inappropriate behavior is derogatory and damagesthe perception of the City.
3. While the City Council is in sessionthe Mayor, CouncilmembersandCity staff shall preserve strict order and decorum. Neither the Mayor nor any Councilmember shall delay or interrupt theproceedingsof the City Council or interrupt any member while speaking.
4. Councilmembers should use the speaker sequencing system to indicate to the presiding officer that they want to speak. The presiding officer will acknowledgethem before they begin speaking.
5. Any Councilmember shall have the right to express dissent from, or protest to, or comment upon, any action of the City Council.
6. Once avote is taken on an issue, Councilmembers will supportthe law madeby the City Council. If a Councilmember wants an issue to be reconsidered, he/shewill make a motion to reconsider as provided for in Section XII of these Rules of Procedure. When possible, the City Councilshouldattemptto reachconsensuson anissue. Whenthisis notpossible, themajorityvote shall prevail. However, the City Council shall respectthe opinion of the minority.
7. The Mayor and City Council shall publicly share substantive information, which they may havereceived from sourcesoutside the public decision -making processthat is relevant to a matter under considerationby the City Council.
8. Allow for everyone's opinion to be heard and respected, evenif they do not win the vote or prevail on the issue. Strive for a win -win situation by respecting diverse opinions.
9. Councilmembers will allow room for dialogue. When discussing an agendaitem, the City Council will allow the opportunity to dialogue with each other to build consensuson an item.
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10. Any member of the City Council may move to require the presiding officer to enforcetherules andanaffirmative vote of amajority of Council memberspresentshall be required to do so.
B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER
1. The Mayor and City Council will value eachother'stime.
2. All Councilmembers have the opportunity to speak and agree to disagree.
3. The City Council will avoid negative comments that could offend other Councilmembers during public meetings, in the press, or any other time.
4. The City Council will practice civility and decorum in discussionsand debate.
5. The presiding officer has an affirmative duty to maintain order. The City Council will honor the role of the presiding officer in maintaining order.
C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF
1. Mayor and Councilmembers should always feel free to speakdirectly with the City Manager on matters of interest or concern to them.
2. The Mayor, City Council, City Manager and City Staff shall respect and adhereto the City' s form of government, which is a Charter City operating under a Council -Manager form of government, with the City Council acting asthe legislative body of the City. The City Council is the visionary policy maker and the staff is responsible for implementation of City Council policies.
3. The City Council directs the City Manager to implement City Council policy decisionsthrough the administrative functions of the City.
4. The Mayor and City Council shall treat staff professionally.
5. When possible, the Mayor and City Council should attempt to seek answers to questions on an item on the agenda, from the City Manager, City Attorney, City Clerk or Department/Division Head prior to the meeting.
6. The Mayor and Councilmembers will not get involved in personnel issues except during a closed session where personnel issues may be discussed or as otherwise appropriate 28 City Attorney' s Office
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concerning the City Manager, City Attorney, City Clerk or other staff appointed by the City Council. This includes hiring, firing, promoting, disciplining, and all other forms of personnel matters.
7. If a Councilmember is unhappy about a department or an employee he/she may discussthe situation with the City Manager, Assistant City Manager, or the City Attorney or City Clerk as appropriate.
D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC
1. The Mayor and City Council will make the public feel welcome.
2. The Mayor and City Council shall not be partial, prejudiced or disrespectful toward the public.
3. The Mayor and City Council should not make snappy, sarcastic comments to the public or to eachother.
4. The Mayor and City Council shall treat members of the public equally.
5. The Mayor and City Council members shall make no promises to the public on behalf of the City Council.
6. The Mayor and City Council shall not arguewith members of the public.
7. TheMayor andCity Council shall listen courteouslyandattentivelyto all public commentsbefore the City Council.
E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES
1. The Mayor and City Council shall be clear about representing the City or personal interests to members of other agencies.
2. The Mayor and City Council shall project apositive image of the City when dealing with other agencies.
3. The Mayor and individual Councilmembers can lobby or discuss with other legislators, government officials or developersissuesthat have been adoptedby the City Council or areCity Council policy; they should not representthemselvesasthe City if it is only anindividual issue.
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F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND COMMISSIONS
1. The Mayor and City Council work through the board/ commission chairs.
2. The Mayor and City Council shall treat all members of Boards and Commissions with appreciation and respect.
3. It hasbeenthepracticeof the Mayor andCity Councilnot to participatein Board and Commission meetings for the purpose of, and to avoid perception of, influencing the outcome of said meetings.
G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES
1. Government Code section 54952.2 defines a meeting of the legislative body of the City of Riverside andprovides certain limitations on the attendanceof its members.
2. A memberof theCity Council, whois not amemberof thestandingcommittee, may attend an open and noticed meeting of the standing committee of the City Council, provided that they attendonly asobserversand do not participate in any discussion.
H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA
1. The Mayor and City Council shall never go " off the record", discuss information pertaining to closed sessions, personnel, litigation or acquisition of property items, when dealing with the media. Providing background information is acceptable.
I. OBTAINING THE FLOOR
1. Any member of the City Council wishing to speakmust further obtain the floor by being recognized by the presiding officer. The presiding officer must recognize any Councilmember who seeksthe floor when appropriately entitled to do so.
2. With the concurrence of the presiding officer, a Councilmember holding the floor may addressaquestion to anotherCouncilmember and that Councilmember may respondwhile the floor is still held by the Councilmember asking the question. A Councilmember may opt not to answer a question while anotherCouncilmember hasthe floor. 28 City Attorney' s Office
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VI. ROLE OF CITY STAFF
A. City staff will provide written analysis and information on all agendaitems prior to the meetings. Additionally, a copy of the materials, including technical reports will be available to the public.
B. Staff will be available to answer questions of the City Council prior to and during City Council meetings.
C. Staff will respond to questions from the public during City Council meetings when requestedto do soby the Mayor, City Council, or City Manager.
D. Staff will not arguewith the public or the City Council.
E. During City Council meetings staff shall turn off or switch any electronic equipment such aspagers and cellular telephonesto a silent mode.
F. Councilmembers andstaff who participate in meetings with outsidersshouldbe apprisedof any follow- up correspondenceto that party, particularly if there is some controversy; the City Manager and all Councilmembers should get copied on all correspondence.
G. Staff will remain objective on issues. Staff should not be an advocate for issues unless so directed by the City Council. Rather, they should promote or assistthe efforts of the City Council.
H. Staff will inform the City Council assoonaspossible of upcoming issues, particularly issues that will impact the City significantly and may be coming before City Council on short notice.
I. Staff will provide each Councilmemberwith written notification of any meetingsor discussions relative to any development project in the Councilmember' s respective ward. Each Councilmember may, at their option, follow up with staff regarding the details of the project and any policy issuesthat may be coming before the City Council.
J. If only one or two Councilmembers feel something is controversial or a "hot" issue and it may be coming before the City Council, the City Manager will inform the Mayor and the Councilmembers whose ward the issue concerns.
K. The City Manager will advisemanagementto become aware of and sensitive to potentially political or controversial issuescoming before the City Council. 28 City Attorney' s Office
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L. City staff will implement all City Council policies as directed by the City Manager; staff will not implement any actions for the City without prior approval of the City Council and City Manager.
VII. ROLE OF THE PUBLIC
A. Members of the public attending the City Council meetings are requestedto observe the samerules and decorum applicable to the City Council and staff.
B. All speakersmust approachthe podium when recognizedby the presiding officer. Members of the public shall only speakfrom the podium.
C. Members of the public shall turn off or switch any electronic equipment suchaspagersand cellular telephonesto a silent mode while attending a City Council meeting.
D. If a member of the public desires to provide written correspondence ( 11 copies recommended) to theCity Council, all suchmaterialsshallbegivendirectlyto theCity Clerkprior to themeeting, or if duringthe courseof themeeting, thematerialsshallbe givento theCity staff on the dais. At no time shall the public enterthe well to provide the materials directly to members of the City Council.
VIII. MEETINGS
A. CALL TO ORDER v PRESIDING OFFICER
The Mayor, or in the Mayor' s absence the Mayor Pro Tempore, shall take the chair at the hour appointedfor the meetingandshall immediatelycall the City Council to order. Upon the arrival of the Mayor, the Mayor Pro Tempore shall immediately relinquish the chair at the conclusion of the businesspresently before the City Council.
B. MEETING ATTENDANCE
Before the City Council proceedswith the businessbefore it, the City Clerk shall enterinto the minutes the names of the Mayor and those Councilmembers present. The later arrival of any absentee shall also be entered into the minutes.
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C. QUORUM CALL
During thecourseof themeeting, shouldthepresidingofficer notea City Councilquorum is lacking, thepresidingofficer shallcall this factto theattentionof theCity Clerk. Thepresiding officer shallissueaquorumcall. If aquorumhasnotbeenrestoredwithin twominutesof aquorum call, theChairmaydeclarearecessfor areasonableperiodof time in orderto reestablishaquorum or the meeting shall be deemedautomatically adjourned.
D. CITY COUNCIL MEETING SCHEDULE
Regular meetings of the City Council shall be held in the Art Pick Council Chamber, 3900 Main Street, Riverside, California, on the first four Tuesdays of each month. There shall be no meeting on the fifth Tuesday of the month. As general policy, the City Council will cancel any meetings the Tuesdayfollowing a legal Monday holiday, the week of Thanksgiving, andthe week of Christmas through the first of the year.
For the months of July and August, meetings shall occur on the secondand fourth Tuesdays of the month.
Regularmeetingsof the City Council are held in an afternoonsessionand/or evening session. Afternoon sessionsmay commenceat approximately 1:00 p.m. or 3p.m. Evening sessions shallbeginat approximately6:15p.m. Onemeetingeachmonthshallbereservedfor City Council workshops. City Council meetings may be canceledfor lack of agendaitems.
Theappointedhoursnotedhereinaresetforth for theconvenienceof the City Counciland aresubject to changeby the Mayor with the concurrence of the Mayor Pro Tem.
E. ADJOURNED MEETINGS
The City Council may adjourn any regular, adjournedregular, special or adjourned special meetingto a time andplace specifiedin the order of adjournmentaspermittedby law and in compliance with Chapter 4. 05 of the Riverside Municipal Code. 28 City Attorney' s Office
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F. SPECIAL MEETINGS
The Mayor or amajority of the City Council may call a specialmeeting by providing notice five ( 5) daysin advanceof the meeting to the Mayor, all members of the City Council, to all media outlets, andto personshaving requestednotification pursuant to Statelaw.
G. CLOSED SESSIONS
The City Clerk or his/her designeeshall attend eachclosed sessionof the City Council and keep and enter in a minute log a record of topics discussedand decisionsmade at the meeting. In the event of a closed session concerning personnel matters conducted in conformance with California Government Code section 54957, the Mayor Pro Tempore or his/ her designee shall enter in aminute log arecord of the topics discussedand decisionsmade atthe meeting. The minute log is not apublic record subjectto inspection pursuantto the California Public RecordsAct ( California Government Code section 6250 et seq.), and shall be kept confidential. The minute log/audio shall be available only to members of the legislative body or, if a violation of California Government Code sections 54950 through 54962 is alleged to have occurred at a closed session, to a court of generaljurisdiction wherein the local agencylies.
All proper matters discussedduring closed sessionsshall be private and confidential, and the disclosure by any person of the topics or details of such matters is expressly prohibited. If a Councilmember feelsit is necessary, then preliminary notesmay be taken which should not be kept as the Councilmembers permanent records. All closed session information, verbal or written, is confidential and private.
H. EMERGENCY MEETINGS
In the case of an emergency situation involving matters upon which prompt action is necessarydue to the disruption or threateneddisruption of public facilities, the City Council may hold an emergencymeeting without complying with either the 24 -hour notice requirement or the 24 -hour posting requirement of Section 54956 or both of the notice andposting requirement.
Eachlocal newspaperof generalcirculation andradio or television stationthat hasrequested notice of special meetings pursuant to Section 54956 shall be notified by the presiding officer of 28 City Attorney' s Office
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thelegislativebody, or designeethereof, onehour prior to theemergencymeeting, or, in thecase of a dire emergency, at or nearthe time that the presiding officer or designeenotifies the members of the City Council of the emergency meeting. This notice shall be given by telephone and all telephonenumbersprovided in the most recent request of a newspaperor station for notification of special meetings shall be exhausted. In the event that telephone services are not functioning, the notice requirements of this section shall be deemedwaived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the fact of the holding of the emergencymeeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergency meeting, the City Council may meet in closed sessionpursuant to Section 54957 if agreedto by a two- thirds vote of the members of the City Council present, or, if lessthan two-thirds of the members arepresent, by anunanimous vote of the memberspresent.
All special meeting requirements, asprescribed in Section 54956 shall be applicable to an emergencymeeting, with the exception of the 24 -hour notice requirement.
The minutes of anemergencymeeting, alist of personswho the presiding officer of the City Council, or designeeof the City Council, notified or attemptedto notify, a copy of the roll call vote, andanyactionstakenatthemeetingshallbepostedfor aminimum of tendaysin apublicplaceas soon after the meeting as possible.
I. TELECONFERENCED MEETINGS
TheCity Councilmay electto useteleconferencingfor meetingspursuantto Government Code section 54953.
J. DISRUPTIONS TO MEETINGS
If there is a disruption of telephonic and/or internet service that prevents members of the public from attendingor observingthemeetingvia thetwo-waytelephonicserviceand/or two-way audiovisual platform occurs during the meeting, the City Council shall recessthe open sessionof the meeting for at least one hour and make a good faith attempt to restore the service. The City Council may meet in closed session during this period. The City Council shall not reconvenethe 28 City Attorney' s Office
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open session of the meeting until at least one hour following the disruption, or until telephonic and/ or internet service is restored, whichever is earlier. Upon reconvening the open session, if telephonicand/or internetservicehasnot beenrestored, the City Councilshalladoptafinding by rollcall vote that good faith efforts to restore the telephonic or internet service have beenmade in accordancewith this section and that the public interest in continuing the meeting outweighs the public interest in remote public access.
IX. AGENDA
A. DECLARATION OF POLICY
No ordinance, resolution, or item of business shall be introduced or acted upon before the City Council at its meetingwithout it having beenpublishedon the agendaof the meetingand posted in accordancewith Riverside Municipal Code Title 4 and California Government Code section 54954. 2( a) as the same now exist or hereafter amended. Exceptions to this rule are limited to those provided by State law and matters of business remaining uncompleted from a regular meeting.
B. DEFINITIONS
For purposesof this section, the terms listed herein shall be defined asfollows:
1. " Agenda Item" means an item placed on the agendairrespective of location ( save and exceptfor mattersraisedunderPublic Comment) to be transactedor discussedby the City Council. For purposesof this Section, any quasi-judicial appealsshall be considered action items in accordance with California Government Code section 54952. 6 as the same now exists or hereafter may be amended.
Eachagendaitem shall containa brief generaldescriptionof eachitem of businessto be transacted or discussedat the meeting in accordance with California Government Code section 54954.2 asthe samenow exists or hereafter may be amended, whether the matter is to bepresented in ClosedSession, ontheConsentCalendar, theDiscussionCalendar, thePublicHearingCalendar, or such other time asmay be scheduled.
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Each agendaitem shall be supportedby all relevant documentation, which may 'include but not be limited to the following asapplicable:
a. The need therefore and the department or departments involved or affected thereby;
b. Recommendation of the City Manager, if applicable;
c. Comments of the City Attorney, if the item involves legal issues; d. Past City Council actions or practices, if any, relating to suchmatter; ' e. Pastlegislative history or hearings, if any;
f. Financial benefits or costswhich would accrueto the City as a result of the recommended action;
g. For awardsof contracts, the contracts shall be preparedand presented; h. If funds arerequested, the budgetary sourceof funds; i. Personor personsto contact for further information;
j. Estimated balances shall be included for appropriations from General Fund Contingency Reserve and supplemental appropriations from fund balance.
2. " Agenda" means the compilation of the descriptive titles of agenda items submitted to the City Clerk, arrangedin the sequenceestablishedin Section IX. E. hereof.
3. " Packet" meansthe Agenda and all supporting documentation.
4. " Emergency Situation" meansboth of the following:
a. An emergency, which shall be defined asawork stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, asdeterminedby amajority of the members of the City Council.
b. A dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatenedterrorist activity that posesperil soimmediate andsignificant that requiring a legislative body to provide one -hour notice before holding an emergencymeeting may endangerthe public health, safety, or both, as determined by amajority of the membersof the City Council.
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5. " Continued Items" meansitems uncompleted from aprior agendaof a City Council meeting.
C. PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL
1. Persons Who May Place Matters On The Agenda
Except for matters pending before any committee, commission or other advisory body of the City or the City Council, matters pertinent to and within the jurisdiction of the City may be placed on the agendaby the Mayor, any Councilmember, the City Manager, City Attorney or City Clerk.
2. Scheduling Public Hearings Mandated By State, Federal or Local Statute The City Clerk may schedulea public hearing at any available time and datein thosecases where State, Federal or local statutemandatesthe City Council hold apublic hearing.
3. Submission of Agenda Items
Except for Continued Items, as a condition to placing an item on the Council' s agenda, by the Mayor, any Councilmember, the City Manager, the City Attorney or the City Clerk, a City Council report should be prepared and submitted to the City Clerk not later than 12:00 p.m. of the fifteenth (15th) daypriorto eachregularCityCouncilmeetingatwhichtheitemshallbeheard.
4. Preparation of the Packet
Not later than twelve ( 12) days prior to eachregular City Council meeting, the City Clerk shall prepare the packet. No item shall be consideredby the City Council if not included in the packet, except asprovided in section 4.05.050 of the Riverside Municipal Code.
5. Posting of Agenda
The City Clerk shall post the agendaof each City Council Regular or Adjourned Regular Meeting at least twelve ( 12) days in advance of said meeting in a location that is freely accessible to members of the public. The City Clerk shall maintain an affidavit indicating the location, date andtime of posting eachagenda.
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27 6. Distribution of the Packet
Not later than noon eleven (11) days prior to eachregular City Council meeting, the City Clerk shall distributethepaperpacketto the Mayor, eachmemberof the City Council, the City Managerandthe City Attorney. Eleven (11) daysprior to eachregularCity Councilmeeting, the City Clerk shall distribute the paper packet to the designateddepartment directors, and such other persons or institutions asthe City Clerk shall deem necessaryor appropriate. Paper or electronic copies of the packet shall be made for the news media and such other organizations, agencies, institutions or personsasmay wish to subscribeto receipt thereof, andthe City Clerk will make the packet available electronically on the City' s webpage.
7. Failure to Meet Deadlines
Refer to Title 4 of the Riverside Municipal Code.
D. AGENDA - SETTING MEETING
1. The City Council agenda -setting meeting normally takesplace on Wednesdays, and setsthe following two City Council agendas, but canbe rescheduled, if necessary.
2. The members include the Mayor, Mayor Pro Tem, City Manager, City Attorney, City Clerk, and Assistant City Managers. In the event that any of these representativescannot attend the meeting, they may senda representativein their place.
3. The City Clerk, as the City official who manages and publishes the agenda, shall serve as the chairperson.
4. The role of the Mayor and Mayor Pro Tem, in addition to collaborating as team members with executive managementto setthe agenda, is to track City Councilmembers' referred items andensurethey areplaced on the agenda. If anitem is not addressedin the timeframe noted, the Mayor Pro Tern will provide written notification to the City Councilmember(s) who made the referral. The City Clerk' s Master Meeting Calendarwill be used asthe tracking tool.
5. When a City Councilmember refers anitem to be placed on the agenda, atimeframe must be included. It will include the Councilmember' s name, and the specific type of item 28 City Attorney' s Office
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requested ( action vs. discussion). City Council items should always be considered a priority for scheduling.
6. Any City Councilmember may attend at the invitation of the Mayor Pro Tem provided it doesnot violate quorum rules).
7. During the agendasetting meeting, the Mayor, with the concurrenceof the Mayor Pro Tem, may adjust the agendasequenceand order of business, provided for in section F of this Article, for any agendathat hasnot yet beenpublished.
E. CONSENT CALENDAR
There shall be a consentcalendaron all regular meeting agendason which shall be included those matters which the Mayor, Councilmembers, and City Manager deem to be routine in nature andnot likely to be subject to debateor inquiry.
All items for presentation on the consent calendar shall conform to the format, guidelines and deadlines set out in Section B, above. On any matter not requiring immediate action, Councilmembers are encouraged to utilize a Motion to Postpone to a Time/ Date Certain, as opposed to a Motion to Table the matter, in order to have substantive issues addressed further.
It is the policy of the City Council that Councilmembers wishing to ask questions concerning consentcalendar items should ask questions of the City Manager or staff person who submittedthereportprior to the City Council meetingsothattheneedfor discussionof consent calendar items can be minimized.
F. AGENDA SEQUENCE AND ORDER OF BUSINESS
1. The City Council agendais to be arrangedin the following order and sections:
a. Public Comments from the audience regarding consent calendar items or matters within thejurisdiction of the City. Public comment for afternoon sessionsstarting at 1:00 p.m. may occur at any time after 1:00 p.m. Public comment for afternoon sessionsstarting at 3:00 p.m. may occur at any time after 3:00 p.m. Public Comment during an evening sessionmay commence at any time after 6:15 p.m. To the extent the agendastatesa specific time for public comment, the times are approximate and may be adjusted by the presiding officer to ensure an 28 City Attorney' s Office
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effectiveandefficientbusinessmeetingof theCity Council. PublicCommentmaybeprovidedin- person/telephonically or prior to the meeting by email/e-comment and shall conform to the provisions of Article X of this Resolution.
b. Brief reports on conferences, seminars and regional events; Ward updates; Council comments; and announcementsof upcoming events.
c. CeremonialMatters shall be limited to no more than threepresentations during a City Council meeting.
d. Workshops or Discussion Calendar.
e. Joint session of the City Council and all other related agenciesmeeting to receive public comment from the public regarding closed sessionagendaitems, or matters within thejurisdiction of any such governing bodies.
f. Legislative report.
g. Closed Sessions.
h. Public Hearings/ Land Use Appeals.
i. Consent Calendar.
Removal of items from the Consent Calendar, shall be followed by one motion for action on uncontestedConsentCalendarItems. Removedconsentitemswill be discussedimmediately after the Discussion Calendar.
j. Discussion Calendar.
k. Pulled consent calendaritems, if any.
1. Mayor/ Councilmember Communications.
m. Adjournment.
2. The sequencesetforth in this sectionis subjectto changeasprovidedin sectionD of this Article.
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X. CONDUCT OF MEETING
A. ORDER OF DISCUSSION
The order of discussion after introduction of an item by the presiding officer will be as follows:
1. Generally
a. Staff comments, information and reports, followed by questions from the Mayor and Councilmembers.
b. Public commentsandinformation followed by questionsfrom theMayor and Councilmembers.
c. City Council discussion, motion and action.
2. Public Hearings
a. Staff comments, information and reports, followed by questions from the Mayor and Councilmembers.
b. Public commentsandinformation followed by questionsfrom theMayor and Councilmembers.
c. Closure of public hearing.
d. Mayor and Council discussion, motion and action.
3. Appeals/Quasi-Judicial Hearings
a. Staff comments, information and reports followed by questions from the Mayor and Councilmembers.
b. Appellant/ proponent comments, information and reports followed by questions from the Mayor and Councilmembers.
c. Public comments, information and reports from others wishing to speakon the item followed by questions from the Mayor and Councilmembers. d. Closingstatementsby appellant/proponentlimited to addressingcomments made in opposition.
e. Closure of public testimony.
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f. Mayor and City Council discussion, motion and action.
Once the agendaitem is placed before the City Council for discussion, motion and action, no staffmembernormemberof thepublic shallbe allowedto addresstheCity Councilwithoutthe consentof the City Council.
B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION
The Mayor, any Councilmember, or the City Managermay requestthat any matter be removed from the ConsentCalendar. If amatter placed on a ConsentCalendarat aregular business meeting is removed, it will be discussedimmediately after adoption of the Discussion Calendar.
All mattersremaining onthe ConsentCalendarandwhich havenot beenremoved shall be approved by a single action, such single action to have the legal effect of individual action on eachmatter.
The presiding officer or City Clerk shall read into the record each item on the Consent Calendar which has been removed.
C. COMMUNICATIONS FROM THE AUDIENCE / PUBLIC COMMENT
A portion of eachagendaof a regular meeting of the City Council shall provide an opportunityto membersof the public to addressthe City Council on anyissueconcerningCity business, including closed session, consent calendar items, or item of interest that is within the subject matter jurisdiction of the City (" Public Comment").
The Mayor andmembers of the City Council may:
1. Briefly respondto statementsmadeor questionsposedby membersof thepublic.
2. Ask questionsfor clarification.
3. Provide a reference to staff or other resources for factual information.
4. Requeststaff to report back to the City Council at a subsequentmeetingon any matter.
5. Take action to direct staff to place amatter of businesson a future agenda.
Public Comment shall follow the proceduresdetailed in Section F of this Article. 28 City Attorney' s Office
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D. PUBLIC HEARINGS
The City Council or City Clerk shall setthe time and place for eachpublic hearing. In the conductof thepublic hearing, thepresidingofficer will directthosemakingpresentationsto avoidrepetitionin orderto permitmaximuminformationto beprovidedtheCity Councilwithin the time allotted to the hearing. Presentations and public testimony at public hearings will otherwise follow the procedures detailed in section F of this Article.
E. PUBLIC DISCUSSION
The City Council may, from time to time, schedulea matter for apublic meeting. At the scheduledtime for public discussion, the City Council may statethe amount of time to be allotted for testimonyfrom thepublic. Public testimonyshall follow theproceduresdetailedin section F of this Article.
F. CONDUCT OF PUBLIC TESTIMONY AT PUBLIC COMMENT, PUBLIC
HEARINGS, AND PUBLIC DISCUSSION
1. Eachpersondesiringto addressthe City Council during Public Comment, City Council Discussion Items, Workshops, or Public Hearings is strongly encouragedto fill out and file a form providedby the City Clerk. Requeststo beheardmay be submittedto theCity Clerk any time prior to the conclusion of public comment on the agendaitem.
2. EachpersonaddressingtheCity Councilshall stepupbeforethe City Council and may give their name and neighborhood in an audible tone of voice for the record. All remarks shall be addressedto the City Council asabody andnot to any Councilmember, Mayor or staff member thereof.
3. Allotted Time. The City Council may limit the total amount of time of testimony onparticularissuesandfor eachindividualspeaker. Unlessotherwiseprovidedherein, eachperson speaking shall limit his/her remarks to three (3) minutes. Speakersmay not concedeany part of their allotted time to another speaker.
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The presiding officer may exercise discretion in curtailing the duration of all speakers' commentsbasedupon factors including, but not limited to, the length of the agendaor the number of public comment speakercards submitted.
Presentationsfor other than quasi-judicial hearings, areto be limited to no more than one 3 - minute presentation. More or lesstime may be authorized by a majority of the City Council. For quasi-judicial hearings, presentationsaretobelimited asfollows: anappellantorapplicantmaybe allowed onetenminute presentationandan additional five ( 5) minutes for surrebuttal. A designated representative of an organization in opposition thereof may be allowed a ten ( 10) minute presentation.
For each and every public speaker, the presiding officer shall be required to utilize the timing system which provides them with notice of their remaining time to complete their presentations. A greenlight on the timing systemwill be activated at the start of a presentation; a yellow light will be activated as a warning that one minute remains; when the red light is activated, the speaker shall cease speaking.
In the further interest of time, speakers will be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokespersonwho may speakfor the group. Speakersmay not concedeany part of their allotted time to another speaker.
3. Public Hearings. Interestedpersonsor their authorized representativesmay address the City Council by reading protests, petitions, or communications relating to matters then under consideration, subject to the time limitations imposed by the City Council.
4. Public Comment. Interested persons may addressthe City Council on any issue concerning City business during the period assignedto Public Comment, except that comments relating to appealsbefore the City Council where the City Council must make its decisionbasedon the written record or set the matter for public hearing must be made when the appeal is heard in order to be included aspart of the administrative record. 28 City Attorney' s Office
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5. Use Of Audio Video Technology By The Public. Members of the public are prohibitedfrom usinganytechnologyto amplify soundor project/displaystill or moving images duringpubliccomments. Membersof thepublicmayusetheavailableprojectorto enlargeprinted materialsusedduringtheir allottedtime to speak. Theserestrictionsdo not applyto presentations by project applicants and appellantsrelevant to an application or appeal.
XI. FACILITIES
A. COUNCIL CHAMBER CAPACITY
Council Chamberattendanceshall be limited to the posted seatingcapacitythereof.
Entranceto theCouncilChamberwill beappropriatelyregulatedby theCity Manageronoccasions whentheCouncilChambercapacityis likely to be exceeded. While theCity Councilis in session, membersof thepublic shall not remain standingin the seatingareaor aislesof the Council Chamber except to addressthe City Council, and sitting on the floor shall not be permitted.
B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS
If the City Managerhas reasonto anticipatethat the attendancefor a meetingwill be substantially greaterthan the capacity of the City Council Chamber and insufficient time exists to securetheapprovaloftheCity Counciltoholdthemeetingatanalternatefacility, theCityManager, orhis or herdesignee, shallmakearrangementsfor theuseof a suitablealternatefacility to which suchmeeting may be moved.
Furthermore, if, becauseof fire, flood, earthquake or other emergency, it would be unsafe to meetin the customarylocation, the meetingsmay beheld for the durationof the emergencyat someotherplacespecifiedby theCity Manageror his orherdesignee. Thechangeof meetingsite shall be announced, by the most rapid meansof communication available at the time, in anotice to media organizations who have requested written notice of meetings.
XII. PROCEDURAL MATTERS
A. PERSONS AUTHORIZED TO SIT AT TABLES
No person, exceptofficials, officers, employeesandagentsof the City shallbepermittedto sit atthetablesin front of the City Councilwithout theconsentof theCity Council. 28 City Attorney' s Office
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B. DECORUM
It is thepolicy of the City Councilthattheright to expressone's views at a City Council meeting is fundamental to a free society; however, it is not absolute and is subject to valid regulations. Thepublichasaright to addressthe City Councilat anymeetingon anysubjectthat iswithin theCity Council'ssubjectmatterjurisdictionandfurther, thepublichastherightto express its criticism of thepolicies, procedures, programsor servicesof the City or its actsor omissions.
We must balance the right of the public to addressthe City Council with the need to ensurethat public commentdoesnothinderthesmoothandefficientlegislativefunctionof theCity Council.
No memberof thepublic shallapproachthespeaker'spodiumwhile theCity Councilis in session, unless specifically requestedto do so by the presiding officer. Unruly conduct, such as undue noise, hissing, profanity, insult or physical disturbancewhich disrupts, disturbs or otherwise impedesthe orderly conductof the Council meetingshallnot be permitted. Any person making personal, impertinent, slanderousorprofaneremarksto anymemberof theCouncil, staffor general public which disrupts, disturbs, or otherwiseimpedestheorderly conductof anyCouncilmeeting shall, atthediscretionof thepresidingofficer or amajority of the Council, bebarredfrom further audiencebeforethe City Council at saidmeeting, unlesspermissionto continuebe grantedby a majority vote of the Council.
C. ENFORCEMENT OF DECORUM
Any law enforcementor securityofficersonduty or whoseservicesarecommandedby the presiding officer shall be Sergeant -at -Arms of the City Council meetings. The Sergeant - at -Arms shall carry out all orders and instructions given by the presiding officer for the purposeof maintainingorderanddecorumattheCity Council'smeetings. Uponinstructionsof thepresiding officer, it shallbethe duty of the Sergeant -of -Arms, or anyof thempresent, to placeanyperson who violatesthe order and decorumof the meetingunder arrest, and causethe personto be prosecutedunderthe provisionsof applicablelaw, the complaintto be signedby thepresiding officer.
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27 D. PRECEDENCE OF MOTIONS
When a question is before the City Council, no motion shall be entertainedexcept:
1. Motion To Adjourn
A motion to adjourn requires a second and is not debatable except to set the date and time to which themeetingis adjournedto considertheunfinishedbusiness. Thepurposeof amotionto adjourn is to terminate the meeting forthwith, notwithstanding that the businesson the agendahas not beencompleted, andnotwithstandinga time fixed for adjournmenthasnot yet arrived. A motion to adjourn shall be in order at any time, except as follows: ( i) When repeated without intervening businessor discussion; (ii) when made as an interruption of a Councilmember while speaking; (iii) when the previous question hasbeen moved; and (iv) while avote is being taken.
2. Motion To Lay On The Table
The purpose of the motion is to terminate further consideration of the subject being discussed, withoutqualification. Theeffectof themotion, if approved, is to notonly enddiscussion on any other motion being considered, but to preclude any other motion being made. A motion to table requires a second, is not amendable, and is not debatable. The foregoing shall not preclude any Councilmember from placing the subject on an agendafor a later City Council meeting.
3. Motion to Call for The Question (Close Debate)
The Councilmember moving any item before the City Council, including, the adoption of an ordinance or resolution, or the Mayor Pro Tern, shall have the privilege of moving to close the debateandatonceto takethevoteontheimmediatelypendingquestion. Suchamotionrequiresa second and is not debatable, and is not amendable, and shall require a two- thirds vote of Councilmembers present and voting for adoption. Such a motion also requires that each Councilmemberbeaffordedatleastoneopportunityto speakontheitembeforeclosingthedebate.
The making of the motion shall not constitute a violation of Section V of theserules. 28 City Attorney' s Office
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4. Motion To PostponeTo A Certain Time/Day
A motionto postponeto atime certainis amendableandis debatableasto theproprietyof postponementandasto time setin themotion. Thepurposeof themotionis topostponethesubject under discussion to another specified time.
5. Motion to Substitute
A motion to substitute the motion under consideration with another motion requires a second, is not amendableandis debatable. A motion to substitutemustbegermaneto the subject andcompatiblewith the underlyingpurposeof the motionunderconsideration; andif passed, the substitutemotion will, by its own action, eliminatethe necessityto vote on the motion being substituted. If thesubstitutemotionfails to pass, debatewill resumeonthemotionpreviouslybeing contested. Only two substitute motions shall be on the floor at any time.
6. Motion to Amend
A motion to amendthe motion under considerationrequiresa second, but the proposed amendmentmust be germane, or related, to the main motion, and is debatable. A motion to amend is definedasamendingamotionthatis onthefloor andhasbeenseconded, by insertingor adding, strikingout, orstrikingout andinsertingwordswithin themainmotion. Theproposedamendment is voted on first, and if adopted, there is a vote on the main motion as amended. If the motion fails, debate will resume on the main motion.
7. Motion To Reconsider
A motion to reconsider any action taken by the City Council must be made not later than thethird succeedingofficial regularmeetingof the City Council. Suchamotioncanonlybemade by amemberwhovotedwith themajority. Themotionto reconsidermustbespecificallyagendized as a motion for reconsideration and cannot be acted upon under Future Agenda Items. However, if the motion to reconsideris madeat the sameCouncil meetingwhen the motion was originally adopted, it does not have to be included on the agenda. At the time such reconsideration is heard by the City Council, testimony shall be limited to debatein support of the motion. No question 28 City Attorney' s Office
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shallbetwice reconsidered, exceptby unanimousconsentof the City Council, exceptthataction relating to any contractmay be reconsideredat any time before the final execution thereof.
These motions shall have precedencein the order indicated. Any such motion, except to adjourn, amend, or substitute, shall be put to avote without discussion.
E. RULES OF DISCUSSION
1. Presiding Officer May Debate
Thepresidingofficer may debatefrom the chair, subjectonly to suchlimitationsof debate as are by these rules imposed on all members, and shall not be deprived of any of the rights and privilegesasamemberof theCity Councilby reasonof actingasthepresidingofficer.
2. Getting the Floor
Improper References to be Avoided: Every member desiring to speak shall utilize the electroniccalldeviceto gaintheattentionandpriority of thepresidingofficer, anduponrecognition by the presiding officer, shall confine him/herself to the questionunder debate, avoiding all personalities and indecorous language.
3. Interruptions
A Councilmember, once recognized, shall not be interrupted when speakingunless it be to call thepersonto order, or ashereinotherwiseprovided. If a Councilmember, while speaking, be called to order, the Councilmember shall ceasespeakinguntil the question of order is determined, and, if in order, shall be permitted to proceed.
4. Allotted Time for Debate
Unlesswaivedby a majority of the City Council, eachmembermay speakon anitem for up to fifteen ( 15) minutes asprovided in this paragraph. The first time amember is recognized to speak on an item, the member shall limit his/ her remarks to ten ( 10) minutes. Subsequent opportunities to speak shall be no more than five ( 5) minutes. The presiding officer shall be responsiblefor trackingtime andshallutilize thetiming systemfor thispurpose. 28 City Attorney' s Office
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5. Division of Question
If the questioncontainstwo or more divisionalpropositions, eachof which is capableof standingasa completepropositionif the othersareremoved, thepresidingofficer may, andupon request of a Councilmember shall ( unless appealed), divide the question.
6. Withdrawal of Motion
A motionmaynot be withdrawnby themoverwithout theconsentof the Councilmember seconding it.
7. Voting
Onthepassageof everymotion, thevoteshallbetakenby electronicvotingdeviceand enteredin full upontherecord. If thedeviceisinoperable, thevoteshallbetakenbyroll callvoice vote recorded by the City Clerk. The presiding officer or City Clerk shall announcethe result of the vote. No Councilmembershallbe excusedfrom voting excepton mattersinvolvingthe consideration of the Councilmembers' own official conduct, or where a conflict of interest exists.
Abstaining votes consentwith the majority. An explanation of the reason for abstentions is encouraged.
F. ADDRESSING THE CITY COUNCIL
Any persondesiringto addressthe City Councilshallfirst securethepermissionof the presidingofficerto doso. Underthefollowingheadingsof business, unlessthepresidingofficer rulesotherwise, anyinterestedpersonshallhavetheright to addresstheCity Councilin accordance withthefollowingconditionsanduponobtainingrecognitionby thepresidingofficer:
1. Speakers.
Any person desiring to provide public commentor public testimony, shall do so in accordance with Article X.
2. WrittenCommunications. Interestedpartiesortheirauthorizedrepresentativesmay addressthe City Council by written communications in regard to matters of concern to them.
CommunicationsreceivedbytheCityClerkpriorto closeofbusinessonthedaypriorto aCity 28 City Attorney' s Office
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Councilmeetingshallbesubmittedto theCity Councilatthemeetingif relatedto anitemwhich is on the agendafor that meeting.
G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE
Whenamotionis pendingbeforethe City Council, nopersonotherthanaCouncilmember shalladdresstheCityCouncilwithoutfirst securingthepermissionofthepresidingofficerorCity Council to do so.
XIII. CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION
A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND
APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS
1. Thereshall be eight StandingCommitteesof the City Council entitledEconomic Development, Finance, HousingandHomelessness, GovernmentalProcesses, Mayor'sNominating andScreening, Mobility andInfrastructure, andSafety, Wellness, andYouth.
2. Regionalorganizationsareexternalorganizationswherethe City Council directly appointsapersontorepresenttheCity'sinterestsin thatorganization. Theprovisionsof thissection shallnot applyto organizationswheretheCity Councilis not theappointingauthority. When possible, appointments to regional organizations should be limited to elected officials.
3. Following each election and/or appointmentto fill a City Council vacancy, reorganization of City Council Standing Committee andregional organizational assignmentsshall be consideredby theMayor'sNominatingandScreeningCommitteefor arecommendationto the City Council.
4. Each Standing Committee shall be comprised of three members. Each CouncilmembershallserveasChair, Vice -Chair, andMemberof threeCommittees, respectively.
5. The Mayor's Nominating and ScreeningCommittee shall be comprisedof the Mayor who shall serve as Chair and the members of the Governmental Processes Committee. The Mayor' s Nominating and Screening Committee shall assistin the board/commission appointment processasprovidedin SectionXIV of thisresolution, recommendto theCity Council (a) nominees 28 City Attorney' s Office
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for the annual City Spirit Award, (b) structure and/or appointmentsto ad hoc resident committees as requestedby the City Council, and (c) any other mattersreferredby the City Council or board/ commission.
6. For Standing Committee and regional organization appointments, preferences of seniorelectedofficials shallbehonored. However, with five (5) affirmativevotes, theCity Council may appoint a non -senior member. The Mayor and Councilmembers shall forward preferenceson StandingCommitteeassignmentsto the City Clerk to be sharedat the Mayor's Nominatingand Screening Committee Meeting.
7. Initially, each elected official shall be limited to two ( 2) regional organizational appointments. Remaining vacant positions and any appointment declined by an elected official shall be filled by seniority of elected officials desiring such appointments. There shall be no limitation to the number of appointments as " Alternate" to regional organizations. " Seniority" shall be honored asto the electedoffice currently held.
B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES
1. Generally, items agendized for City Council Standing Committees shall first be referred by the City Council for review and arecommendationto the City Council within 120 days, subjectto theexceptionssetforth below or asotherwisemodifiedby theCity Council.
2. The Annual Year -End Finance Report by the Public Utilities Department is automatically referred directly to the Finance Committee for review and a recommendation to the City Council within 120 days.
3. All SuccessorAgency to the RedevelopmentAgency mattersare automatically referred to the Economic Development Committee for review and a recommendation to the SuccessorAgency to the Redevelopment Agency Board within 120 days.
4. All requests for comments on projects within the City' s sphere of influence are automatically referred to the Land Use Committee for review and submission of comments to the County of Riverside or as arecommendation to the City Council astime permits. 28 City Attorney' s Office
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5. With theconcurrenceof the CommitteeChairpersonandtheCity Manager, anitem maybesentdirectlyto aCouncilcommitteewithout City Councilreferral. If amatteris soreferred to a Council committee, the committee agenda will note such fact on the face of the agenda. Such referralsarenot requiredto be forwardedto the City Council for action following committee review. The below guidelines shall be considered for such referrals.
Standing Committee Types of Items Referred to the Committee Economic Development Economic Development, Placemaking, and Branding/Marketing
Finance City budget, MeasureZ, performancemeasures, audits, and other financial matters.
Housing and Homelessness Housing andhomelessnesssolutions Governmental Processes City board and commission structures, ethics, and other policy matters
Land Use Land use, planning, development, sustainabilityand resilience
Mayor' sNominating and Screening
Committee
Nominationsfor City SpiritAward; andfollowing each
election and/or appointmentto fill a City Council
vacancy, reorganization of City Council Standing
Committees and Regional Organization assignments.
Mobility and Infrastructure Transportation, sewer, airport, utilities, and public works
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Safety, Wellness andYouth Public Safety, wellness programs, food sources and agriculture, recreation, disabilities, seniors, libraries, museum, andyouth activities.
8. BoardandCommissions, by majority vote, mayforwardmattersto anyCity Council Standing Committee, as appropriate.
C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR
COMMISSIONS
WhendeemedappropriatetheCity Councilor Councilmember, mayrefermatterstoboards andcommissionsfor review. Referralsmayreturnto City CouncilStandingCommitteesif nottime sensitive.
XIV. BOARDS, COMMISSIONS, AND COMMITTEES
A. For Citywide vacancies on any boards and commissions, the Mayor shall nominate an applicant for appointmentby the Mayor and City Council. For Ward - specific seats, the Councilmemberfor theWard shallnominatean applicantfor appointmentby theMayor andCity Council. Neither the Mayor nor the Councilmember shall nominate any applicant for such appointment who has a pending lawsuit against the City. For class action lawsuits, " pending lawsuit" shall meana pending lawsuit to which the applicantis a classrepresentativeparty, proponent or plaintiff, but shall not include alawsuit to which the applicant is a classmember.
B. For appointmentsto City Council resident ad hoc committees, the City Council shall affirmatively selectone of the following options:
1. Option 1: The Mayor' s Nominating and Screening Committee shall review the applicationssubmittedandidentify applicantsfor interviewwith theMayorandCity Council. The City Clerk shall notify the City Council of those selected for interview. The Mayor and each member of the City Council may add oneadditional applicant for interview, if desired. The Mayor and City Council shall interview, make the appointments, and selectthe Chair; or 28 City Attorney' s Office
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2. Option2: By formalmotion, theCity Councilshallauthorizeeachmemberof the City Council to select a member from their Ward and the Mayor to select two at -large members.
TheadhoccommitteeshallelectaChairfromamongitsmembers; or
3. Option 3: By formalmotion, anyothermethodof appointmentasdesiredby the City Council.
C. Board/commissionmembersshallmakeeveryeffort to notify the Chairpersonor his/her designeenolaterthan24hourspriorto anyregularmeetingof his/herintentnotto attendsaid meeting. A member's inability to provide24 hoursadvancenoticeshallnot precludethe board/commissionfrom exercisingits discretionto excusesaidabsenceasoutlinedin Section805 of the City Charter. If a member of a board or commission absentshimself/ herself from three consecutiveregularmeetingsof suchboardor commission, unlessby permissionof suchboardor commission expressed in its official minutes, or is convicted of a crime of moral turpitude, or ceasestobe aqualifiedelectorof theCity, theoffice shallbecomevacantandshallbesodeclared by the City Council.
D. TheCityClerkshallprovidequarterlyattendancereportsto theMayorandCityCouncil.
E. The City Clerk shall notify the Mayor for Citywide seats and the appropriate Councilmember for Ward specific seats for direction to be taken in the event of either of the following conditions: ( a) a board/commission member is absent and unexcused from three consecutive regular meetings of the board/ commission; or ( b) a board/ commission member is absent, whetherexcusedor unexcused, from more than one-third of the regularly scheduled meetings in any calendaryear.
F.
Resignationsfrom City boardsandcommissionsshallbe effectiveimmediatelyupon receiptbytheCityClerk, whoshallthenforwardareceivedresignationtotheCityCouncilfor filing. Futureeffectivedatesnotedinwritingandsubmittedaspartof, orwithanyresignation, shall be honored to the extent the resignee remains eligible. Withdrawal of a resignation for desiredcontinuedservicemustbesubmittedto theCity Clerkin writingandmustincludethe reason for withdrawing. The City Clerk shall forward anywithdrawal to the Mayor andCity 28 City Attorney' s Office
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Council, who may consider and approve the withdrawal. A resignation shall remain in effect notwithstanding the submission of a withdrawal, unless and until the Mayor and City Council approve the withdrawal.
G. A term of more thantwo yearsandoneday shallbe considereda full term. Residents appointedmid -yearto boardsandcommissionsshallservefull termsof up to andnot -to -exceed four year, expiringonMarch 1Stof thecorrespondingyear.
XV. COUNCIL REQUESTS
A. All Councilrequestsdealingwith policy issuesandthoserequestswhichmaybe construed asdirection, gothroughtheCity Manager, exceptfor generalinquiriesor questionsin which case the City Council may go to the DepartmentHeadsor key staff in the City Manager's Office.
Councilmembers may also deal directly with the City Attorney, City Clerk or other staff appointed by the City Council.
B. Any requestfrom the City Council requiringfundingmust go throughthe City Manager.
The City Manager shall respondin a timely manner.
XVI. ADMINISTRATION
A. The City Councilwill review andrevisetheCity Councilnormsandproceduresasneeded or every two ( 2) years.
B. During City Council discussions, deliberations, and proceedings, the Mayor has been designatedwith theprimaryresponsibilityto ensurethattheCity Council, staffandmembersof the public adhereto the Council' s norms andprocedures.
BE IT FURTHER RESOLVED that Resolution No. 24365 is hereby repealed. 28 City Attorney' s Office
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ATTES ,
i
1)
PATRICIA LOCK DAWSON
Mayor of the City of Riverside
DONESIA GAUSE
City Clerk of theCity of Riverside
I, DonesiaGause, CityClerkof theCityof Riverside, California, herebycertifythatthe foregoingresolutionwasdulyandregularlyadoptedatameetingoftheCityCouncilofsaidCity atitsmeetingheldonthe23rddayof June, 2026, bythefollowingvote, towit:.
Ayes: Falcone, Cervantes, Robillard, Conder, Mill, PerryandHemenway Noes:
Abstain:
Absent:
IN WITNESSWHEREOFI havehereuntosetmyhandandaffixedtheofficialsealof the City ofRiverside, California, this1stdayofJuly, 2026.
DONESIA GAUSE
City Clerk of the City of Riverside
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