City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 11, 2026 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1 & 2
SUBJECT: AGREEMENT FOR CONSTRUCTION FROM RFB NO. 8259 WITH ESTATE DESIGN AND CONSTRUCTION, INC. OF CULVER CITY, CALIFORNIA FOR THIRD STREET AND ANDERSON AVENUE HIGH-INTENSITY ACTIVATED CROSSWALK (HAWK) SIGNAL FOR THE TERM OF FORTY-FIVE (45) WORKING DAYS AFTER THE COMMENCEMENT DATE SPECIFIED IN THE NOTICE TO PROCEED, IN THE AMOUNT OF $289,700 AND A SUPPLEMENTAL APPROPRIATION ISSUE:
Consider awarding an Agreement for Construction from RFB No. 8259 with Estate Design and Construction, Inc. of Culver City, California for Third Street and Anderson Avenue High-Intensity Activated Crosswalk (Hawk) Signal for the term of forty-five (45) working days after the commencement date specified in the Notice to Proceed, in the amount of $289,700, and a Supplemental Appropriation of $347,640.
RECOMMENDATIONS:
That the City Council:
Approve Agreement for Construction from RFB No. 8259 with Estate Design and Construction, Inc. of Culver City, California for Third Street and Anderson Avenue High-Intensity Activated Crosswalk (Hawk) Signal for the term of forty-five (45) working days after the commencement date specified in the Notice to Proceed, in the amount of $289,700; With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record:
A supplemental appropriation in the amount of $318,670, which includes a 10% contingency, in the Grants & Restricted Programs Fund, Third and Anderson HAWK Signal project revenue and expenditure accounts; A supplemental appropriation in the amount of $28,970 from the Measure A Fund to the Third and Anderson HAWK Signal project expenditure account for the City funding portion; Authorize the City Manager, or designee, to execute the Agreement for Construction with Estate Design and Construction, Inc. including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The Riverside Transit Agency (RTA) was established as a Joint Powers Agency on August 15, 1975, and began operating bus service on March 16, 1977. RTA is the Consolidated Transportation Service Agency for western Riverside County and is responsible for coordinating transit services throughout the approximate 2,500 square mile service area, providing driver training, assistance with grant applications and development of Short-Range Transit Plans (SRTPs). RTA provides both local and regional services throughout the region with 32 local routes, three Commuter Link express routes, on-demand GoMicro microtransit service and Dial-A-Ride services using 277 vehicles.
RTA employees have indicated that frequent pedestrian usage, increased vehicular traffic volumes, and motorists not yielding to pedestrians when crossing Third Avenue as the justification for the installation of a high-intensity activated crosswalk at the subject intersection to improve traffic operations and increase visibility of the marked crosswalk.
On January 27, 2026, the City Council authorized the proposed agreement with Riverside Transit Agency for reimbursement of actual construction costs associated with the installation of a new high-intensity activated crosswalk (HAWK) at the intersection of Third Street and Anderson Avenue.
DISCUSSION:
The City is partnering with RTA to design, administer, and construct a new high-intensity activated crosswalk (HAWK) at the intersection of Third Street and Anderson Avenue. Due to the traffic safety concerns crossing Third Street adjacent to the RTA Headquarters, RTA has agreed to fund all construction costs associated with the high-intensity activated crosswalk (HAWK) installation project. Initial high-intensity activated crosswalk (HAWK) project costs are estimated at $323,790.50. The installation of the HAWK signal at Third Street at Anderson Avenue will not require the removal of the stop sign at the minor leg approach.
The City will be responsible for obtaining, performing, and providing all aspects of the work required for completion of the traffic signal project as outlined in Section 1 of the agreement.
City Defined Responsibilities:
High-intensity activated crosswalk design plan;
Pot holing and utility coordination;
Contract administration;
Entitlements including applicable CEQA documentation;
Bidding/hiring of any contractors;
Management of any contractors;
Liability for installation of the high-intensity activated crosswalk and its associated improvements; Public Works inspection of the high-intensity activated crosswalk; Equipment maintenance staff for equipment turn-on; and
Any and all other actions required to obtain, perform, or provide all aspects of the work.
Per the reimbursement agreement, RTA shall supply a letter of commitment for payment of the actual bid amount (plus 10 percent change order authority for construction costs) prior to the award of the construction contract. If RTA does not concur with bid results, the City was to rebid the project. This discussion occurred as planned, and RTA’s letter of commitment for payment is included as Attachment 4 to this report. The City shall fund entitlements, including applicable CEQA documentation, if any. Upon the City’s acceptance of the work as completed, the City shall deliver to the agency an invoice with the total amount to be reimbursed.
Purchasing Overview
On May 7, 2026, the City’s Purchasing Division (Purchasing) issued Request for Bids (RFB) No. 8259 on PlanetBids seeking prospective bidders to install one (1) High-Intensity Activated Crosswalk (HAWK) signal, including signing and striping improvements, at the intersection of Third Street and Anderson Avenue.
The solicitation notification is summarized in Table 1 below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
616
Vendors Who Downloaded Bid No. 8259
48 Bids Received
7 A total of 1 question was received from prospective bidders, and no addendum was posted. RFB No. 8259 closed on June 4, 2026, with a total of 7 responses. All responses were found to be responsive and responsible.
The bid results are listed in Table 2 below:
Vendor
Location
Bid Total
Rank
Estate Design and Construction, Inc.
Culver City, CA
$289,700.00
1 Elecnor Belco Electric, Inc.
Chino, CA
$309,316.00
2 California Professional Engineering, Inc.
La Puente, CA
$339,607.10
3 PTM General Engineering Services, Inc.
Riverside, CA
$341,011.00
4 Crosstown Electrical & Data, Inc.
Irwindale, CA
$344,526.00
5 Select Electric, Inc.
Anaheim, CA
$375,000.00
6 DBX, Inc.
Temecula, CA
$379,513.00
7 Engineer’s Estimate:
$323,790.50
Estate Desing and Construction, Inc. was deemed the lowest responsive and responsible bidder. The bid was within the engineer’s estimated amount of $323,790.50.
This action is pursuant to Purchasing Resolution 24101, Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24101.
FISCAL IMPACT:
The total fiscal impact of the action is $347,640, which includes the reimbursement agreement amounting to $318,670 and the City’s share of $28,970 that is not reimbursable by RTA. Upon Council approval, supplemental appropriations will be recorded in the Grants and Restricted Programs Fund in the amount of $318,670 and in the Measure A Fund in the amount of $28,970 for the City portion that is not reimbursed by RTA, as itemized in Table 4. The Measure A Fund has sufficient fund balance to cover the City’s portion.
The estimated total construction cost including construction engineering, inspection, and contract administration is itemized in Table 3.
Table 3. Project Costs
Task
Amount
Construction Contract (Estate Design and Construction, Inc.) $289,700
Construction Contingencies (10%)
$28,970
Subtotal
$318,670
Construction Engineering, Inspection, and Administration $28,970
Total
$347,640
Table 4. Supplemental Appropriations
Revenue
Grants & Restricted Programs
Third and Anderson HAWK Signal
9937600-339000
$318,670
Expenditure
Grants & Restricted Programs
Third and Anderson HAWK Signal
9937600-440309
$318,670
Measure A
9937630-440313
$28,970*
Total Funding
$347,640
*City Funds
Prepared by: Philip Nitollama, City Traffic Engineer
Approved by: Nathan Mustafa, Public Works Director
Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: James Johnson, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Reimbursement Agreement
RTA Letter of Commitment for Bid 8259
Bid 8259 (Third Street and Anderson Avenue HAWK Signal) – Contract Award ● Page 2