Key Finding Result Policy Meaning Council Message
Option 1 — $350,000 or
less
358 actions removed;
$71.7M delegated
Provides the largest
reduction in Council agenda
actions among the three
options.
Council retains review of 87.4%
of affected spend and all Charter-
required procurements.
Option 2 — $220,000 or
less
218 actions removed;
$33.9M delegated
Provides a moderate
workload reduction while
preserving a higher level of
Council review.
Council retains review of 94.0%
of affected spend and all Charter-
required procurements.
Option 3 — No change No actions removed; no
additional delegation
Maintains the existing
$100,000 City Manager
approval authority.
Council continues reviewing all
624 affected non-Charter actions
totaling $569.4M.
Charter Section 1109 157 actions; $358.3M
unaffected
Construction bidding and
approval requirements
remain unchanged under
every option.
The approval-authority options
do not reduce Charter-mandated
Council oversight.
Three-year trend Affected spend rose from
$131.9M to $272.2M
The volume and value of
affected procurements
increased over the review
period.
Council can weigh efficiency
gains against the amount of
authority delegated.
Affected population: PO records with Board/Council Approval Required = Yes, Charter 1109 = No, and Total Amount over $100,000. Threshold options show the number and value of those records that would remain above each proposed approval authority. Charter analysis includes every record marked Charter 1109 = Yes, regardless of Council flag, to show the complete population that remains unaffected by the proposed non-construction change.
City Council Procurement Threshold Analysis
Detailed PO-level analysis: July 1, 2023 through June 30, 2026 Affected Non-Charter Council POs
624
Affected Spend
$569,364,304
Charter 1109 POs
157
Charter 1109 Spend
$358,277,292
City Manager Approval Authority Options
Council is being presented with three separate options for City Manager approval authority for non-Charter procurements: Option 1 increases the authority to $350,000 or less; Option 2 increases the authority to $220,000 or less; and Option 3 makes no change to the current $100,000 authority. The bidding-threshold recommendation is evaluated separately from the City Manager approval-authority decision. Charter Section 1109 construction procurements remain unchanged under all three options.
EXHIBIT B
Option Approval Authority Council Actions
Remaining Actions Removed Spend Remaining with
Council Spend Delegated Spend Retained %
1 $350,000 or Less 266 358 $497,637,538 $71,726,766 87.4% 2 $220,000 or Less 406 218 $535,485,173 $33,879,131 94.0% 3 No Change — $100,000 or 624 0 $569,364,304 $0 100.0%
City Manager Approval Authority Options
Option Comparison
Option 1 would provide the greatest reduction in Council agenda actions, removing 358 actions while retaining Council review of 87.4% of affected spend. Option 2 would remove 218 actions while retaining Council review of 94.0% of affected spend. Option 3 would maintain the current $100,000 authority and would not change the number of Council actions or delegated spending. All three options leave Charter Section 1109 requirements unchanged. 0 100
200
300
400
500
600
700
$350,000 or Less $220,000 or Less No Change — $100,000 or Less Council Actions Under Each Approval Authority Option
Council Actions Remaining Actions Removed
EXHIBIT B
Amount Range Quantity Spend Council Approval = Yes Council Approval = No $50,000.01-$100,000 11 $872,908 9 2
$100,000.01-$350,000 41 $8,518,616 41 0
Over $350,000 105 $348,885,768 105 0
Total 157 $358,277,292 155 2
Charter Section 1109 Procurement Analysis
Key Conclusion
Charter Section 1109 procurements are not affected by the proposed non-construction threshold changes. The original dataset contains 157 Charter procurements totaling $358.3 million. Of these, 146 procurements (93.0%) exceed $100,000 and 105 procurements totaling $348.9 million exceed $350,000. Existing Charter bidding and approval requirements therefore continue to preserve Council oversight of this high-dollar construction population. 0 50,000,000
100,000,000
150,000,000
200,000,000
250,000,000
300,000,000
350,000,000
400,000,000
$50,000.01-$100,000 $100,000.01-$350,000 Over $350,000
Charter 1109 Quantity and Spend by Range
Quantity Spend
EXHIBIT B
Fiscal Year Affected Non-Charter
Qty
Affected Non-Charter
Spend Charter 1109 Qty Charter 1109 Spend
FY 2023-2024 173 $131,937,631 40 $98,935,270
FY 2024-2025 221 $165,242,505 63 $133,581,810
FY 2025-2026 230 $272,184,168 54 $125,760,212
Three-Year Total 624 $569,364,304 157 $358,277,292
Affected non-Charter spend increased from $131.9 million in FY 2023-2024 to $272.2 million in FY 2025-2026, while the number of affected actions increased from 173 to 230. These trends provide context for Council's consideration of the three City Manager approval-authority options; they do not assume that any one option has been selected.
Three-Year Trends
Trend Observation
$0
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
$300,000,000
FY 2023-2024 FY 2024-2025 FY 2025-2026
Affected Non-Charter Procurement Trends
Affected Non-Charter Spend
EXHIBIT B
Population Quantity Spend Share of Population
Spend Policy Relevance
Affected non-Charter Council POs 624 $569,364,304 100.0% Baseline population for all three authority options
Grant-funded within affected population 60 $52,344,341 9.2% Grant-funded procurements are included in the option analysis
Grant-funded actions at or below $350,000 23 $4,737,458 9.1% Illustrates the maximum grant- funded impact under Option 1
Grant-funded Charter 1109 POs 13 $32,304,014 9.0% Unchanged under all three options Policy Interpretation
Grant-funded procurements represent 60 of the 624 affected non-Charter Council actions and $52.3 million of affected spend. Their treatment will depend on the City Manager approval-authority option selected by Council. Option 1 provides authority up to $350,000, Option 2 provides authority up to $220,000, and Option 3 maintains the current $100,000 limit. Grant-funded construction remains separately governed by Charter Section 1109 under every option.
Grant-Funded Procurement Impact
EXHIBIT B