Formal Actions 1397 Formal Actions 501 Formal Actions 669 Formal Reduction 0 Formal Reduction 896 Formal Reduction 728 Formal Spend $1,118,603,164 Formal Spend $993,027,619 Formal Spend $1,039,087,031 Informal Actions 2307 Informal Actions 2701 Informal Actions 2533 One Quote Actions 4648 One Quote Actions 5150 One Quote Actions 5150 Share Formal 16.7% Share Formal 6.0% Share Formal 8.0%
Finding Option 1 Result Option 2 Result
Formal workload reduction 896 728
Formal dollars retained $993,027,619 $1,039,087,031
Funding-source complexity Single threshold Dual threshold Charter safeguard Unchanged Unchanged
Option 1Current - No Change Option 2
Council alternatives based on 8,352 records from FY 2023–24 through FY 2025–26.
City of Riverside Procurement Threshold Decision Model
Actions shifted from formal to informal processing.
High-dollar and Charter §1109 procurements remain formal.
Option 2 requires reliable funding identification before method selection.
Charter §1109 remains formal above $50,000.
Council/Policy Meaning
EXHIBIT A
Procurement Type Current - No Change Op tion Recommendation / Modeled Rule Federal Treatment Operational Note One Quote $0–$10,000 1 $0–$15,000 Same threshold Options 1 and 2 Informal $10,000.01–$50,000 1 $15,000.01–$350,000 Same threshold Single Citywide threshold 2 $15,000.01–$220,000 non-federal $15,000.01–$350,000 federal Two thresholds by funding source 3 No Change No Change Current process
Formal Over $50,000 1 Over $350,000 Same threshold Charter §1109 remains formal >$50,000 2 Over $220,000 non-federal Over $350,000 federal Charter §1109 remains formal >$50,000 3 No Change No Change Current process
Three Council options modeled.
Procurement Threshold Alternatives
EXHIBIT A
Option One Quote Count One Quote Spend Informal Count Informal Spend Formal Count Formal Spend Total Count Total Spend Formal Count Reduction Current 4648 $21,698,001 2307 $59,065,536 1397 $1,118,603,164 8352 $1,199,366,700 0 Option 1 5150 $28,105,745 2701 $178,233,335 501 $993,027,619 8352 $1,199,366,700 896 Option 2 5150 $28,105,745 2533 $132,173,924 669 $1,039,087,031 8352 $1,199,366,700 728 Option One Quote Informal Formal
Current 4648 2307 1397
Option 1 5150 2753 449
Option 2 5150 2555 647
Procurement Method Distribution
Count and spend by method under each Council option.
0 1000
2000
3000
4000
5000
6000
1 2 3
Procurement Method Distribution
One Quote Informal Formal
EXHIBIT A
Measure Current - No Change O ption 1 Option 2 Option 1 & 2 Change One Quote Actions 4648 5150 5150 502
One Quote Spend $21,698,001 $28,105,745 $28,105,745 $6,407,745 Effect of increasing the one-quote ceiling from $10,000 to $15,000.
One Quote Threshold Impact
EXHIBIT A
Department Total Actions Current Formal Option 1 Formal Option 2 Formal Option 1 Reduction Option 2 Reduction Public Works 1249 272 142 156 130 116
Public Utilities-Electric 1066 131 54 71 77 60
Park & Recreation 849 123 47 62 76 61
General Services 791 125 47 60 78 65
Innovation and Technology 639 149 16 33 133 116
Public Utilities Admin 548 32 5 18 27 14
Police 517 47 5 14 42 33
Library 374 20 2 5 18 15
Public Utilities-Water 366 98 40 58 58 40
Fire 345 43 10 12 33 31
Community Development 337 65 23 39 42 26
Housing & Human Services 316 50 28 29 22 21
Finance 272 122 51 71 71 51
Museum 170 7 0 0 7 7
Human Resources 150 40 18 21 22 19
City Manager 119 36 5 6 31 30
Office of the City Attorney 109 29 8 14 21 15
Marketing & Communications 103 5 0 0 5 5
City Clerk 23 2 0 0 2 2
Unknown 6 1 0 0 1 1
City Council 2 0 0 0 0 0
Mayor 1 0 0 0 0 0
Formal procurement workload by department.
Department Impact
EXHIBIT A
PO Type Total Actions Total Spend Current Formal Option 1 Formal Option 2 Formal Annual 2465 $434,067,976 476 152 214
Capital 30 $26,216,958 8 8 8
Grant Funded 508 $104,049,600 98 54 54
Purchase 1704 $139,478,089 333 63 110
Services 3540 $467,351,479 468 210 269
Work Order Issued 105 $28,202,598 14 14 14
Formal actions by purchase order type.
PO Type Impact
EXHIBIT A
Funding Group Actions Spend Current Formal Option 1 Formal Option 2 Formal Option 1 Reduction Option 2 Reduction Grant Funded 508 $104,049,600 98 54 54 44 44
All Other Procurement 7844 $1,095,317,100 1299 447 615 852 684 Clarification
Modeling Treatment
Grant-funded procurement analysis. Grant-funded records may include federal, state, local, or other funding and are not automatically treated as federal.
Federal/Grant-Funded Analysis
Grant Funded is not synonymous with Federally Funded.
Apply the $350,000 federal threshold only after the funding source is verified as federal.
EXHIBIT A
Measure All Records Charter §1109 Non-Charter Option 1 Option 2 Actions 8352 157 8195
Spend $1,199,366,700 $358,277,292 $841,089,408
Charter Actions Over $50,000 157 157 157
Charter Formal Actions 157 157 157
Charter procurements remain formal above $50,000 under Options 1 and 2.
Charter §1109
EXHIBIT A
Fiscal Year Actions Spend Current Formal Option 1 Formal Option 2 Formal FY 2023 - 2024 2476 $274,343,087 340 112 149
FY 2024 - 2025 2934 $423,764,390 529 202 254
FY 2025 - 2026 2942 $501,259,223 528 187 266
Fiscal Year Current Option 1 Option 2
FY 2023 - 2024 340 112 149
FY 2024 - 2025 529 202 254
FY 2025 - 2026 528 187 266
Formal procurement volume by fiscal year.
Fiscal Year Trends
0 100
200
300
400
500
600
1 2 3
Formal Procurement Actions by Fiscal Year
Current Option 1 Option 2
EXHIBIT A
Item Rule Implementation
Source period FY 2023–24 through FY 2025–26 8,352 original records Current method One Quote ≤$10,000; Informal ≤$50,000; Formal >$50,000 Classifies each transaction using the current City thresholds to establish the baseline.
Option 1 One Quote ≤$15,000; Informal ≤$350,000; Formal >$350,000 Applies the $15,000 one-quote threshold and $350,000
informal threshold while retaining Charter §1109 requirements.
Option 2 non-federal One Quote ≤$15,000; Informal ≤$220,000; Formal >$220,000 Applies the $15,000 one-quote threshold and $220,000 non- federal informal threshold while retaining Charter §1109 requirements.
Option 2 federal One Quote ≤$15,000; Informal ≤$350,000; Formal >$350,000 Applies the $350,000 federal threshold only when the
procurement is specifically identified and verified as federally funded.
Option 3 No Change
Retains the current bidding thresholds and current City Manager approval authority.
Federal funding identification Grant-funded does not necessarily mean federally funded.
The Option 2 federal threshold must be based on a verified federal funding source, not the PO Type description alone.
Methodology and Assumptions
Rules applied consistently throughout the workbook.
EXHIBIT A