City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 1, 2026 FROM: PUBLIC WORKS DEPARTMENT WARD: ALL SUBJECT: PROFESSIONAL CONSULTANT SERVICES AGREEMENT FROM RFP NO. 2556 WITH KIMLEY-HORN AND ASSOCIATES, INC., OF ORANGE, CALIFORNIA, FOR THE NEIGHBORHOOD SAFETY INVESTMENT PROJECT (A SAFE STREETS FOR ALL GRANT FUNDED PROJECT), FOR A TERM OF THREE (3) YEARS THROUGH JUNE 9, 2029, IN THE AMOUNT OF $466,322.20, AUTHORIZE 15% CHANGE ORDER AUTHORITY UP TO $69,948.33, FOR A TOTAL NOT TO EXCEED AMOUNT OF $536,270.53 ISSUE:
Consider approving a Professional Consultant Services Agreement from RFP No. 2556 with Kimley-Horn and Associates, Inc., of Orange, California, for the Neighborhood Safety Investment Project (A Safe Streets for all Grant Funded Project), for a term of three (3) years through June 9, 2029, in the amount of $466,322.20, and authorize 15% change order authority up to $69,948.33, for a total not to exceed amount of $536,270.53.
RECOMMENDATIONS:
That the City Council:
Approve a Professional Consultant Services Agreement from RFP No. 2556 with Kimley-Horn and Associates, Inc., of Orange, California, for the Neighborhood Safety Investment Project (A Safe Streets for all Grant Funded Project), for a term of three (3) years through June 9, 2029, in the amount of $466,322.20; Authorize a 15% change order authority, in the amount of $69,948.33 for a total agreement amount not to exceed $536,270.53, to be used for any unforeseen circumstances, design plan modifications, and environmental documentation; and Authorize the City Manager, or designee, to execute the Agreement with Kimley-Horn and Associates, Inc., including making minor and non-substantive changes, including term extensions up to two one-year terms, subject to the availability of budgeted funds.
BACKGROUND:
Section 24112 of the Infrastructure Investment and Jobs Act (also referred to as the “Bipartisan Infrastructure Law” or “BIL”) established the discretionary SS4A Grant Program with $5 billion dollars in advanced appropriations that are intended to be appropriated equally over the five-year period of 2022 through 2026. One billion dollars of grant funds are authorized and appropriated for the current Fiscal Year (FY) 2024 which is the third year of the five-year grant program.
The purpose of SS4A grants are to improve roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries through safety action plan development, refinement and implementation focused on all users, including pedestrians, bicyclists, public transportation users, motorists, personal conveyance and micro mobility users, and commercial vehicle operators.
The SS4A grant program provides funding for two main types of grants: 1.) Planning and Demonstration Grants for comprehensive safety action plans, including supplemental safety planning, and/or safety demonstration activities; 2.) and Implementation Grants to implement strategies or projects that are consistent with an existing Action Plan and may also bundle funding requests for supplemental planning and temporary demonstration activities that are small-scale tests with finite trial periods.
The Federal share of a SS4A grant may not exceed 80% of total eligible activity costs. Recipients are required to contribute a local matching share of no less than 20% of eligible activity costs. Unless otherwise authorized by statute, all matching funds must be from non-Federal sources.
The City Council authorized staff to submit a $9,300,000 grant application under the 2024 SS4A Grant Program on May 21, 2024. In May 2024 the Public Works Department submitted the highly competitive implementation and safety action plan grant application for the Neighborhood Safety Investment Project and Citywide safety action plans.
The City received the official 2024 SS4A Grant Award notification on September 9, 2024 and accepted federal grant funds on February 4, 2025.
DISCUSSION:
With the successful grant award notification of $7.448 Million Dollars ($9.31 Million Total Project cost) under the USDOT FY 2024 SS4A Grant Program, the City has been awarded federal funds to construct the transformative Neighborhood Safety Investment Project which includes components for both infrastructure improvements and three separate planning efforts, mirroring Riverside’s previously successful efforts with this grant program. Projects and programs included in the grant project align with the City’s Strategic Plan, the Riverside P.A.C.T., and the Local Roadway Safety Plan (L.R.S.P.).
RFP No. 2556 was issued to secure signing and striping plans, traffic signal plans, street improvement plans, cost estimates, and technical specifications for the delivery of the grant project.
Infrastructure Component:
The infrastructure portion of the 2024 SS4A grant project aims to improve traffic safety for vulnerable road users, decrease traffic collisions, and encourage active transportation for residents and business patrons within the project area. The City of Riverside Neighborhood Safety Investment Project includes new bikeways, high visibility crosswalks, audible pedestrian push buttons, sidewalks, and traffic calming treatments. The projects are supported by the Riverside PACT, Riverside Local Roadway Safety Plan (LRSP), and both Community Pedestrian Bicycle Safety Training (CPBST) School Reports prepared for Arlanza and Liberty Elementary Schools. The project area was carefully selected to maximize grant program eligibility, while also targeting areas of the City which will greatly benefit from the addition of pedestrian and bicycle friendly infrastructure. Staff considered recent grant awards in the City, and in the interest of geographic equity sought funding within eligible areas of central & western Riverside. The project components will boost connectivity to schools, shopping, employment, and recreation for residents, and help make the Arlington, La Sierra, Arlanza and Ramona neighborhoods more inviting to visitors and future (unplanned) development. As evidenced by interest surrounding the South Main Complete Streets project, comprehensive investment in neighborhood infrastructure can be of interest to both residents and the business community. Widescale execution of the City’s infrastructure planning documents can serve as an engine for catalytic change. Figure 1 illustrates the project boundary area surrounded by Arlington Avenue to the north, Adams Street to the east, SR-91 Freeway to the south, and generally La Sierra Avenue to the west. The project area falls entirely within disadvantaged community areas as defined by the USDOT Equitable Transportation Community (ETC) Explorer Tool which greatly increased the competitiveness of the grant application.
Figure 1: Project Area Map
Source: USDOT Equitable Transportation Community (ETC) Explorer Tool.
A full list of improvements within the project location area is shown below:
16.2 miles of Bike Paths, Buffered Bike Lanes & Bike Routes from Riverside P.A.C.T. 85 signalized intersection improvements (high visibility crosswalks & audible ped push buttons) 8 unsignalized intersection enhancements (ADA ped ramps and high visibility crosswalks)
0.6 miles of new sidewalks
0.9 miles of traffic calming treatments (speed humps and curb extensions) The project locations are close to schools, parks, medical facilities, employment centers, and commercial retail shopping centers. The recommended improvements support community requests received from public outreach efforts to improve traffic safety and multimodal connectivity.
The safety countermeasures are expected to reduce the frequency and/or severity of traffic collisions as well as improve multimodal connectivity, enhance safety and mobility for residents, and improve public health by encouraging increased walking, biking, and a more active lifestyle. The combined effects would also reduce greenhouse gas emissions as residents would be afforded amenities to walk or bike for the shorter trips.
Purchasing Overview
On May 5, 2026, the City’s Purchasing Division (Purchasing) issued Request for Proposals (RFP) No. 2556 on PlanetBids seeking prospective proposers to provide signing and striping plans, traffic signal plans, street improvement plans, cost estimates, and technical specifications for the delivery of the City’s 2024 Safe Streets for All (SS4A) grant-funded Riverside Neighborhood Safety Investment Project.
The solicitation notification is summarized in the table below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
1225
Vendors who downloaded the RFP
66 Proposals received
4 A total of 8 questions were received from prospective proposers, and 1 addendum was posted. RFP No. 2556 closed on June 2, 2026, with a total of 4 responses. All responses were found to be responsive and responsible.
Under the guidance of Purchasing, 3 City staff from Public Works evaluated the proposals for 1 round, which resulted in Kimley-Horn and Associates, Inc. ranking No. 1. The evaluation criteria, total points and rankings for each evaluation round are summarized in the tables below.
Round 1 – Evaluation Criteria
Evaluation Criteria
Total Points
Qualifications and Experience
80%
Approach and Methodology
10%
Professional References
10%
Round 1 – Evaluation Results
Vendor
Location
Proposed Cost
Evaluation Scores
Rank
Kimley-Horn and Associates, Inc.
Orange, CA
$466,322.20
929.17
1 David Evans and Associates, Inc.
Ontario, CA
$579,192.78
873.34
2 Albert A. Webb Associates
Riverside, CA
$1,060,952.92
868.34
3 AYCE Consulting Engineers, Inc.
Santa Ana, CA
$1,510,663.50
806.67
4 This action is pursuant to Purchasing Resolution 24101, Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder, except that…(c) Contracts procured through Formal Procurement for Services or Professional Services, where a Request for Proposals or Request for Qualifications was used to solicit Bids, shall be awarded by the Awarding Entity in accordance with the evaluation criteria set forth in the Request for Proposals or Request for Qualifications…” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24101.
FISCAL IMPACT:
The total fiscal impact of the actions of this report is $466,322.20 with a 15% change order authority of $69,948.33, for a total not to exceed amount of $536,270.53 over a three-year term through September 1, 2029.
The estimated total Project cost including the Professional Consultant Services Agreement (Agreement), and Contingencies is itemized in Table 2. Sufficient funds are available in the expenditure accounts shown in Table 3 to award the Agreement and complete the Project with 80% funds from the federal share and 20% funds from the required local match share.
Table 2. Project Costs
Task
Amount
Agreement (Kimley-Horn & Associates)
$466,322.20
Contingencies (Change Order Authority 15%)
$69,948.33
Total
$536,270.53
Table 3. Project Funds*
Fund
Project/Program
Account
Amount
Capital Outlay-Grants
Neighborhood Safety Investment
9282127-440127
$411,751.70
Measure A
Neighborhood Safety Investment
9282130-440313
$102,321.33
Van Buren Class II Buffered Bike Lanes
9411430-440210
$22,197.50
Total
$536,270.53
* Denotes Federal funds (77%), State funds (4%) and required City Match (19%) Prepared by: Philip Nitollama, City Traffic Engineer
Approved by: Nathan Mustafa, Public Works Director
Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: James Johnson, City Attorney
Attachments:
RFP 2556 Award Recommendation
Professional Consultant Services Agreement
Presentation
Award RFP 2556 - Neighborhood Safety Investment Projecth Page 5