City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 15, 2026 FROM: PARKS, RECREATION AND COMMUNITY WARD: 4
SERVICES DEPARTMENT
SUBJECT: CONSTRUCTION AGREEMENT FROM REQUEST FOR BIDS NO. 8248 WITH JAYNES BROTHERS CONSTRUCTION, INC. OF NEWBURY PARK, CA FOR THE REMOVAL AND INSTALLATION OF PLAYGROUND EQUIPMENT AT ORANGE TERRACE COMMUNITY PARK, IN THE AMOUNT OF $125,252.37; FOR A TOTAL PROJECT COST OF $150,302.85 ISSUE:
Consider awarding a Construction Agreement from Request for Bids No. 8248 with Jaynes Brothers Construction, Inc. of Newbury Park, CA for the removal and installation of playground equipment at Orange Terrance Community Park, in the amount of $125,252.37; for a total project cost of $150,302.85.
RECOMMENDATIONS:
That the City Council:
Reject the bid submitted by JMJ Construction of Temecula, CA as non-responsive; Award a Construction Agreement from Request for Bids No. 8248 with Jaynes Brothers Construction, Inc. of Newbury Park, CA for the removal and installation of playground equipment at Orange Terrace Community Park, in the amount of $125,252.37; and Authorize the City Manager, or designee, to execute the Construction Agreement with Jaynes Brothers Construction, Inc., including making minor and non-substantive changes.
BACKGROUND:
On May 12, 2026, City Council approved the purchase of new playground equipment for Orange Terrace Community Park from the OMNIA cooperative contract #R220203 from Pacific Play Systems, Inc. of Carlsbad, CA in the amount of $213,960.
DISCUSSION:
The Parks, Recreation and Community Services Department is committed to maintaining playgrounds at park sites to promote safety and recreational opportunities for children. Playgrounds are highly valued in the City of Riverside and often serve as the heart of a public neighborhood park. This investment will revitalize the park and create a positive gathering space for children, parents, and grandparents to build a strong community.
The northwestern playground at Orange Terrace Community Park was constructed approximately twenty-five years ago and is due for replacement to continue providing a safe and engaging place for kids and families to play. The new equipment will include integrated overhead shade to mitigate intense heat and UV exposure.
Purchasing Overview
On May 12, 2026, the City’s Purchasing Division (Purchasing) issued Request for Bids (RFB) No. 8248 on PlanetBids seeking prospective bidders to remove and install playground equipment at Orange Terrace Community Park, with consideration of the additive services for resilient surfacing.
The solicitation notification is summarized in the table below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
109
Vendors who downloaded the RFP
52 Proposals received
7 A total of 3 questions were received from prospective bidders, and 1 addendum was posted. RFB No. 8248 closed on June 5, 2026, with a total of 7 responses. 4 bids were found to be responsive and responsible, with 1 bid submitted by JMJ Construction to be rejected by the City Council as non-responsive for missing the Power of Attorney documentation with bid bond. Vendors R E Schultz Construction, Inc. and Ortco were also deemed non-responsive for not providing the required product testing reports for resilient surfacing materials.
The bid results are listed in the table below in order of their base bid values per the Special Provisions Section 2-1.9 Award of Contract:
Vendor
Location
Bid Total
Rank
JMJ Construction*
Temecula, CA
$115,000.00
0 Jaynes Brothers Construction, Inc.
Newbury Park, CA
$125,252.37
1 R E Schultz Construction, Inc.*
Orange, CA
$159,390.00
2 Micon Construction, Inc.
Placentia, CA
$160,351.00
3 Ortco*
Orange, CA
$161,815.00
4 OrangeBlue General Contractors
Laguna Hills, CA
$168,875.00
5 NoLimit Construction
Hesperia, CA
$433,315.00
6 *Non-responsive vendor
Jaynes Brothers Construction, Inc. was deemed the lowest responsive and responsible bidder.
The Parks, Recreation and Community Services Department has elected to proceed with the base bid items only. The rubber surfacing was solicited separately to obtain a more competitive price and allow the project to be completed within the available $500,000 budget.
This action is pursuant to Purchasing Resolution 24101, Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24101.
FISCAL IMPACT:
The total fiscal impact of the actions of this report is $125,252.37 over a 1-year term. The estimated total project cost is shown in Table 1 below. Sufficient funds for Fiscal Year 2026/27 are budgeted and available in the Orange Terrace Playground Improvements expenditure account shown in Table 2 below.
Table 1. Project Costs
Task
Amount
Construction Contract (Jaynes Brothers Construction, Inc.) $125,252.37
Construction Contingency (10%)
$ 12,525.24
Administration, Permits, and Similar
$ 12,525.24
Total
$150,302.85
Table 2. Project Funding
Fund
Project
Account
Amount
Capital Outlay
Orange Terrace Playground Improvements
9934500 - 440301
$150,302.85
Prepared by: Ali Borujerdi, Project Manager
Approved by: Pamela M. Galera, Parks, Recreation, and Community Services Director Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: James Johnson, City Attorney
Attachments:
Conceptual Playground Exhibit
Bid Award Recommendation
Orange Terrace Park Playground Equipment and Resilient Resurfacingh Page 5