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1 RiversideCA.gov1
RiversideCA.gov
City Council MeetingSeptember 22, 2026Hawarden FireFEMA Fire Management Assistance Grant Project ReconciliationFire Department RiversideCA.gov2
BACKGROUNDThe Hawarden Fire began July 21, 2024 and required significant City and regional mutual aid resources.City Council previously authorized Hawarden Fire appropriations on January 28, 2025 and August 19, 2025 totaling $194,846.87.FEMA subsequently completed its review and established $522,241.55 in eligible project costs for the approved incident period of July 21–22, 2024.Final reconciliation also identified valid Hawarden response costs incurred outside the FEMA-approved incident period.1 2 9/10/2026
2 RiversideCA.gov3
DISCUSSIONHawarden Fire Project ReconciliationCity ShareFEMA ShareTotal CostProject Component$130,560.39$391,681.16$522,241.55FMAG Eligible Costs$92,655.16$0.00$92,655.16Outside Incident / Non-FMAG$223,215.55$391,681.16$614,896.71TOTAL HAWARDEN PROJECTFEMA reimburses 75% of eligible project costs. The City share consists of the required 25% FMAG cost share plus costs incurred outside FEMA’s approved incident period.
RiversideCA.gov4
DISCUSSIONProject 1815 – Proposed Accounting Structure9181500 – FMAG Eligible Costso Records the full FEMA-eligible expenditure universe. Eligible costs remain classified by the applicable labor, equipment, materials, and contract objects.9181510 – FMAG City Cost Shareo Receives the City’s required 25% share through journal entry from the FMAG eligible task.o Separately records valid Hawarden Fire costs incurred outside the FEMA-approved incident period.This structure provides a clear audit trail from project expenditure through FEMA reimbursement and final closeout. 3 4
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3 RiversideCA.gov5
RECOMMENDATIONSThat the City Council:1. Accept the Federal Emergency Management Agency (FEMA) Fire Management Assistance Grant (FMAG), Project Worksheet 5515-FM-CA, PA ID No. 065-61175, for the Hawarden Fire in the amount of $522,241.55 in eligible project costs, with federal reimbursement of up to 75% of eligible costs;2. With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record an increase in revenues and appropriate expenditures in the amount of $284,626.23 in the Grants and Restricted Programs Fund, Hawarden Fire Project revenue and expenditure accounts for FEMA reimbursable fire related costs not previously appropriated; RiversideCA.gov6
RECOMMENDATIONSThat the City Council (cont.):3. With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record a supplemental appropriation in the General Fund in the amount of $135,424.01 in the Hawarden Fire Project expenditure account, for non-reimbursable fire related costs not previously appropriated; and4. Authorize the City Manager, or designee, to execute all grant documents, reimbursement requests, agreements, certifications, and other documents necessary to administer and close the Hawarden Fire FMAG project, including the ability to make minor and non-substantive changes.5 6