City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 6, 2026 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL SUBJECT: AGREEMENT FOR CONSTRUCTION FROM REQUEST FOR BID (RFB) NO. 8260 WITH CROSSTOWN ELECTRICAL & DATA, INC. OF CHINO, CALIFORNIA, FOR HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE 12 – CITYWIDE TRAFFIC SIGNAL CONTROLLER REPLACEMENT PROJECT, PHASE 2 FOR THE TERM OF NINETY (90) WORKING DAYS AFTER THE COMMENCEMENT DATE SPECIFIED IN THE NOTICE TO PROCEED, IN THE AMOUNT OF $2,135,800, PLUS 10% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $213,580 FOR A TOTAL AGREEMENT AMOUNT OF $2,349,380 AND AUTHORIZE A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $858,570 ISSUE:
Consider awarding Agreement for Construction from RFB No. 8260 with Crosstown Electrical & Data, Inc. of Chino, California, for Highway Safety Improvement Program Cycle 12 – Citywide Traffic Signal Controller Replacement Project, Phase 2 for the term of ninety (90) working days after the commencement date specified in the Notice to Proceed, in the amount of $2,135,800, plus 10% change order authority in the amount of $213,580 for a total agreement amount of $2,349,380 and authorize a supplemental appropriation in the amount of $858,570.
RECOMMENDATIONS:
That the City Council:
Award Agreement for Construction from RFB No. 8260 with Crosstown Electrical & Data, Inc. of Chino, California, for Highway Safety Improvement Program Cycle 12 – Citywide Traffic Signal Controller Replacement Project, Phase 2 for the term of ninety (90) working days after the commencement date specified in the Notice to Proceed, in the amount of $2,135,800; Authorize a 10% change order authority, in the amount of $213,580, to be used if unforeseen conditions, changes in scope, or other necessary modifications arise during the project; With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record a supplemental appropriation in the amount of $858,570 in the Measure A Fund, Signal Controller Upgrades project expenditure account from available fund balance; and Authorize the City Manager, or designee, to execute the Agreement for Construction with Crosstown Electrical & Data, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The purpose of the Federal Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on public roads. Agencies are eligible to receive up to $10 million in grant funds for Benefit-Cost Ratio (BCR) applications and up to $1 million in grant funds for multiple Set-Aside applications through this program.
On September 17, 2024, the City Council authorized City Staff to submit multiple grant applications under the Fiscal Year 2024 HSIP Cycle 12 Grant program, with a combined project total amount not to exceed $12,000,000.
In September 2024 the Public Works Department submitted three highly competitive grant applications for the construction of 160 new traffic signal controllers, installation of pedestrian median fencing, audible pedestrian push button systems, high visibility crosswalks, multi-way stop sign compliance improvements, and Class II buffered bike lane enhancements along Van Buren Boulevard from Arlington Avenue to Magnolia Avenue.
The City received the official 2024 HSIP Cycle 12 Grant Award notification on February 21, 2025 and accepted the awarded grant funds at the April 22, 2025 City Council meeting.
DISCUSSION:
With the successful grant award notification of $798,800 Thousand Dollars ($1.5976 Million Total Project cost) under the CALTRANS FY 2024 HSIP Cycle 12 Grant Program, the City has been awarded state funds to construct 156 new traffic signal controllers citywide. Project included in the grant project align with the City’s Strategic Plan, the Riverside P.A.C.T., and the Local Roadway Safety Plan (L.R.S.P.).
The 2024 HSIP Cycle 12 grant project aims to improve traffic safety for vulnerable road users, decrease or eliminate traffic collisions, and encourage active transportation for residents and business patrons citywide.
The traffic safety improvements consist of much needed replacement of one hundred fifty-six (15) antiquated signal controllers at various signalized intersections citywide.
The project locations are close to schools, parks, medical facilities, employment centers, and commercial retail shopping centers. The recommended improvements support community requests received from public outreach efforts to improve traffic safety and multimodal connectivity.
The proven traffic safety countermeasures are expected to reduce the frequency and/or severity of traffic collisions as well as improve traffic signal synchronization efforts, multimodal connectivity, enhance safety and mobility for residents, and improve public health by encouraging increased walking, biking, and a more active lifestyle. The combined effects would also reduce greenhouse gas emissions as traffic delays are expected to be reduced.
Funding Opportunities
The city is coordinating with Caltrans, the grant administrators, to determine if additional grant funding is available in addition to the original grant award given the costs of the lowest responsive and responsible construction bid exceeded the original budgeted amount in the grant application.
To avoid delays in the award of the construction contract and to move forward with the construction project, city staff is requesting City Council to approve the full supplemental appropriation amount of $858,570 to cover the additional difference in construction costs.
If Caltrans provides additional grant funds to cover all or some of the additional unanticipated construction costs, then city staff will go back to City Council to accept any additional grant funds at a future City Council meeting and return any supplemental funds back to the general fund.
Historically, Caltrans has provided additional grant funds that are consistent with the percentage of the original grant award project designation. For this project, the original grant funds were equivalent to city match funds (a 50%-50% split). Thus, the best-case scenario is that the city receives up to an additional grant fund of $429,285, which is 50 percent of the additional total amount of $858,570 to advance the construction project.
Purchasing Overview
On July 15, 2026, the City’s Purchasing Division (Purchasing) issued Request for Bids (RFB) No. 8260 on PlanetBids seeking prospective bidders to replace existing traffic signal controller equipment, software, and hardware at various Citywide signalized intersections, install and integrate new Model ATC FLeX II rack-mounted traffic signal controllers with Omni eX Controller Software into the City’s ATMS central system, and provide related consultant services for database conversion and system integration.
The solicitation notification is summarized in the Table 1 below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
614
Vendors who downloaded the RFP
45 Proposals received
8 A pre-bid meeting was not held. A total of 4 questions were received from prospective bidders, and 1 addendum was posted. RFB No. 8260 closed on August 12, 2026, with a total of 8 responses. All responses were found to be responsive and responsible.
The bid results are listed in the Table 2 below:
Vendor
Location
Bid Total
Rank
Crosstown Electrical & Data, Inc.
Chino, CA
$2,135,800.00
1 Yunex, LLC
Riverside, CA
$2,213,070.00
2 Bear Electrical Solutions
Alviso, CA
$2,301,500.00
3 Econolite Systems, Inc.
Anaheim, CA
$2,303,298.68
4 Elecnor Belco Electric, Inc.
Chino, CA
$2,313,488.00
5 Select Electric, Inc.
Anaheim, CA
$2,366,553.00
6 Polo Engineering, Inc.
Castaic, CA
$2,822,397.00
7 Servitek Electric, Inc.
Norwalk, CA
$2,949,540.00
8 Engineer’s Estimate:
$1,232,200.00
Crosstown Electrical & Data, Inc., was deemed the lowest responsive and responsible bidder. The bid amount was 73.34% higher than the Engineer’s estimated amount of $1,232,200.00.
This action is pursuant to Purchasing Resolution 24421, Section 508 which states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24421.
FISCAL IMPACT:
The total fiscal impact of the actions of this report is a contract award of $2,135,800 plus a 10% contingency amount of $213,580, for a total of up to $2,349,380. In addition, and upon Council approval, a supplemental appropriation will be recorded in the Measure A fund as outlined in Table 4 below.
Table 3. Project Costs
Task
Amount
Construction Contract (Crosstown Electrical and Data, Inc.) $2,135,800.00
Construction Contingencies (10%)
$213,580.00
Subtotal (Total Fiscal Impact)
$2,349,380.00
Construction Engineering, Inspection, and Administration $106,790.00
Total
$2,456,170.00
Table 4. Project Funding
Fund
Project
Account
Amount
Capital Outlay-Grants
Signal Controller Upgrades
Revenue
9411500-334100
$798,800.00
Expenditure
9411500-440210
$798,800.00
Measure A
9411530-440313
*$798,800.00
9411530-440313
**$858,570.00
Total:
$2,456,170.00
*Denotes previous appropriated funding (City Match)
**Denotes current supplemental appropriation
Prepared by: Philip Nitollama, City Traffic Engineer
Approved by: Nathan Mustafa, Public Works Director
Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: James Johnson, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Presentation
Bid 8260 (Citywide Traffic Signal Controller Replacement Project (Phase 2)) – Contract Awardh Page 5