CITY OF RIVERSIDE, CA
CITY OF RIVERSIDE, CA
Riverside, CA 92504
United States
Joe Vieyra
[email protected]
951-351-6162
Reference: 20260706-160100810
Quote created: July 6, 2026
Quote expires: October 31, 2026
RTA
17437 N 71st Dr.
Suite 110
Glendale, AZ 85308
United States
Prepared by: Shauna Barker
Account Executive
[email protected]
RTA: The Fleet Success Company is pleased to submit this quote for your review
Since 1979, RTA has been the leading and most trusted partner for public and private fleets across North America. Our Fleet Management Information System (FMIS) and consulting services, proudly serve government, transit, transportation, waste disposal, and school bus fleets with unmatched experience and expertise.
RTA Fleet360 Fleet Management Information System
Using RTA Fleet360 to manage all asset types, inspections, work orders, preventive maintenance, parts, fuel, and motor pool will empower you to increase asset availability, keep costs under control, boost operational efficiency, and improve organization-wide communications.
Fleet Management Education
Get best practices and strategic insights on running an effective department and improving your fleet leadership.
Once you've reviewed the proposal, please reach out to me with any questions or feel free to sign if you're ready! We sincerely appreciate the opportunity to partner with CITY OF RIVERSIDE, CA on your path to fleet success.
Helping Fleets Succeed,
Shauna Barker, CAFM
Account Executive
Email: [email protected]
Availability: https://meetings.hubspot.com/sbarker
To schedule a follow-up meeting to discuss this quote or anything else, please see my calendar link:
https:/ meetings.hubspot.com/sbarker
Proposed Fleet Management Solution
QTY UNIT COST PRODUCTS & SERVICES TOTAL
QTY UNIT COST PRODUCTS & SERVICES TOTAL
2,000 RTA Fleet360 Enterprise Package - Per Asset
RTA Fleet360 Includes:
Vehicle Management with Parent/Child
Organization | Work Order (WO)
Management including Estimate WOs,
Customizable WO Status Tracking and
Estimate Approvals | Campaign
Management including Automated Recalls |
Quick Repair | Service Request Portal | Tool
Management | Preventive Maintenance (PM)
Scheduling with PM and Vehicle Status
Notifications | Inspections (Mechanic, Tire,
Brake) | Shop Management including
Paperless Shop and Standard Repair Times
(SRTs) | Vendor Management and Purchase
Orders (PO) with Automatic PO Creation and
Approval Processes | Parts Management with
Inventory, Requests, Part Kits, Barcoding,
Chargeout, and Warranty/Stock Alerts | Fuel
Management | Fleet Success Scorecard |
Embedded Dashboards and Analytics includ‐
ing 50+ Standard Reports, Custom Reporting,
and Scheduled Reporting | Multi-Location
Shop Management | Multi-Factor
Authentication | Unlimited Virtual Training
Classes
Enterprise Edition benefits include:
Shop Scheduler | RTA Inspect | Sublet Invoice
Capture | Accident Management | Custom
Forms | Employee Management for
Unlimited Users and Custom User Groups |
Unlimited Custom Workflows to Automate
Fleet Operations | Unlimited Custom Fields |
250 API requests per minute, Unlimited
OOTB Telematics Integrations, 10 OOTB
Fuel/EV Integrations, DVIR Integrations, and
Webhooks | Sandbox Environment | SingleSign On
Always includes access to:
RTA Mobile App | AI FleetBot with In-App
Tours, Tutorials, and Knowledge Base Articles
| Phone and Email Support | Regular Updates
& Enhancements | Webinar Access
$104,622.40 / year
after 8% discount
QTY UNIT COST PRODUCTS & SERVICES TOTAL
2,000 Motor Pool Module - Add On - Motor Pool
Add On (RTA360)
Add-on bringing reservation management,
real-time availability, automated bookings,
customizable rates, and streamlined checkin/check-out for shared vehicles into Fleet360. $5,851.20 / year
after 8% discount
2,000 Fleet Wiki - Add On - Fleet Wiki Add On
(RTA360)
The Fleet Wiki serves as your centralized fleet
resource hub within RTA Fleet360. Store and
share your organization's policies, procedures,
vendor contacts, and operational reference
materials, with customizable pages that can
be created and linked directly to your naviga‐
tion menu so your team has the answers they
need right where they work.
$6,366.40 / year
after 8% discount
1 Fleet Valet Premium
Includes:
Account setup
Data import, conversion, and validation*
Up to 12 Hours of Virtual Implementation**
Additional dedicated virtual group training
for your organization (up to 4 Hours)
RTA Virtual Specialist for Go-Live Date
Special assistance with PM Scheduling (up to
2 Hours)
Diagnostic Fleet Assessment with RTA
Consulting
Up to three (3) days of onsite training***
20 Hours of Professional Services****
* Does not include import of work order his‐
tory.
** $300 an hour for additional dedicated im‐
plementation, dedicated virtual training, or
professional services.
*** $3300 a day for additional on-site training.
**** Can be applied to custom reporting, spe‐
cial integration, or other services.
$41,354.00
after 8% discount
QTY UNIT COST PRODUCTS & SERVICES TOTAL
1 On-Site Training - 3 Day
Additional On-Site Training - 3 Day Program
$9,108.00
after 8% discount
40 Task 1: Fleet Consulting Support
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$9,200.00
28 Task 2: Fleet Class Code Assignment
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$6,440.00
24 Task 3: Replacement Cycle
Recommendations
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$5,520.00
54 $12,420.00 Task 4: Long-Term Fleet Replacement Plan
Development
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$12,420.00
46 $10,580.00 Task 5: Service-Based Chargeback Rate
Development
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$10,580.00
42 Task 6: Motor Pool Rate Development
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$9,660.00
325 $18,400.00 Task 7: Preventive Maintenance Checklist Development
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$74,750.00
QTY UNIT COST PRODUCTS & SERVICES TOTAL
52 $12,000.00 Task 8: Fleet 360 Billing Implementation
Sourcewell Contract Rate Applied. See con‐
sulting addendum for detailed task
description.
$11,960.00
SUMMARY
Annual subtotal $116,840.00
after $10,160.00 discount
One-time subtotal $190,992.00
after $4,388.00 discount
Total $307,832.00
Comments
Addendum to be attached to express consulting engagement.
Option for 5 year agreement: We would build in a max of 5% increase year over year and level it out over 5 years for budgetary purposes. This is what it would look like:
Year 1: $116,840.00
Year 2: $122,682.00
Year 3: $128,816.10
Year 4: $135,256.91
Year 5: $142,019.76
Total value over 5 years: $645,614.77
Average per year: $129,122.95
Purchase terms
Sourcewell: Contract #102924-RTA Overview
Sourcewell: Terms and Conditions
RTA Statement of Work: SOW