City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 20, 2026 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL SUBJECT: PURCHASE OF 14 CURRENT MODEL YEAR FORD F-150 TRUCKS FROM FRITTS FORD OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $656,290.98 FOR THE PUBLIC WORKS DEPARTMENT AND THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT ISSUE:
Consider approving the purchase of 14 current model year Ford F-150 trucks from Fritts Ford of Riverside, California, in the amount of $656,290.98 for the Public Works Department and Parks, Recreation and Community Services Department.
RECOMMENDATIONS:
That the City Council:
Approve the purchase of 14 current model year Ford F-150 trucks from Fritts Ford of Riverside, California, in the amount of $656,290.98; and Authorize the City Manager, or designee, to execute purchase orders, agreements and other documents necessary to complete this transaction, including making minor and non-substantive changes.
BACKGROUND:
The Public Works Street Services Division maintains public streets and related infrastructure to support the safe and efficient movement of vehicles and pedestrians. Division staff also perform weed abatement and vector-control activities that support public health and the maintenance of City rights-of-way. The Parks Division of the Parks, Recreation and Community Services Department (PRCSD) maintains City parks, trails, landscaping, recreational facilities, and other public spaces used by Riverside residents and visitors. Reliable vehicles are necessary for both divisions to transport employees, tools, equipment, and materials to work locations throughout the City.
The General Services Department, Fleet Services Division (Fleet Services), evaluates City vehicles for replacement based on age, mileage, maintenance and repair history, operating condition, reliability, departmental needs, and the cost of continued ownership. Light-duty vehicles of this type typically have an anticipated fleet service life of approximately 10 years. Timely replacement of vehicles that have reached the end of their useful lives helps reduce unplanned repairs, vehicle downtime, maintenance costs, and interruptions to departmental operations.
DISCUSSION:
The 14 vehicles proposed for replacement consist of model-year 2006 through 2017 vehicles. Of these, 13 vehicles have been in service for 12 or more years and have exceeded their anticipated 10-year service lives.
Eight of the new Ford F150 trucks will be assigned to the Public Works Department, Street Services Division, and six trucks will be assigned to PRCSD Parks Division. The F150 trucks will provide cargo-bed space, payload capacity, and operational flexibility needed to transport employees, tools, equipment, and materials used in street, weed-abatement, park, landscape, and facility-maintenance activities.
Several of the new F150 trucks will replace Ford Escapes to better align vehicle replacements with the departments’ current operational needs by providing open cargo beds and increased capacity for tools, equipment, green waste, supplies, and other materials used during field operations.
The Units identified for replacement are listed in the following table:
UNIT#
YEAR
MAKE
MODEL
REPLACE WITH
C959
2006
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
C990
2006
FORD
RANGER
2027 FORD F-150 SINGLE CAB 2WD
C1099
2007
FORD
F-150
2027 FORD F-150 SUPER CREW 4WD
C1106
2008
FORD
F-150
2027 FORD F-150 SINGLE CAB 4WD
C1119
2008
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
C1165
2009
FORD
F-150
2027 FORD F-150 SINGLE CAB 4WD
C1211
2011
FORD
F-150
2027 FORD F-150 SINGLE CAB 4WD
C1247
2014
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
C1281
2014
FORD
F-150
2027 FORD F-150 SINGLE CAB 4WD
C1285
2014
FORD
F-150
2027 FORD F-150 SINGLE CAB 2WD
C1287
2014
FORD
F-150
2027 FORD F-150 SINGLE CAB 2WD
C1289
2014
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
C1296
2014
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
C1382
2017
FORD
ESCAPE
2027 FORD F-150 SINGLE CAB 2WD
Procurement Overview
On August 27, 2026, Fleet Services requested quotes from Fritts Ford and Raceway Ford for fourteen current-model-year Ford F-150s meeting the City’s operational requirements. Both dealerships are located in Riverside, California, providing local vendors with an opportunity to compete for the purchase.
Each Vendor provided a quote as referenced in the following table:
Vendor
Location
Bid Total
Rank
Fritts Ford
Riverside, CA
$656,290.98
1 Raceway Ford
Riverside, CA
$689,647.46
2 Fritts Ford of Riverside, CA was deemed the lowest responsive and responsible bidder.
This action is pursuant to Purchasing Resolution 24421, Section 602 which states “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances… (e) When the Procurement is for vehicles, equipment, replacement parts, accessories, or other Goods necessary for the acquisition, outfitting, operation, maintenance or repair of the City' s vehicles and aviation units, and other motorized Fleet related equipment.” The Purchasing Manager concurs that the recommended action is compliant with Purchasing Resolution 24421.
FISCAL IMPACT:
The total fiscal impact of this action is $656,290.98. Sufficient funds are budgeted and available in the Central Garage Fund, Motor Pool, Automotive Equipment Account No. 2215200-462100.
Prepared by: Christine A. Pulley, Sr. Administrative Analyst Approved by: Lee Withers, General Services Director
Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/City Treasurer
Approved as to form: James Johnson, City Attorney
Attachments:
1. Fritts Ford Quote
2. Raceway Ford Quote
Purchase of 14 Ford F-150 Trucks for Public Works and Parksh Page 5