City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 20, 2026 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF ONE 2027 FORD F-350 SRW 2WD CREW CAB, SIX 2027 FORD BRONCO 4WD SUV’S, AND FOUR 2027 FORD F-150 XL HYBRID 4WD TRUCKS FROM RACEWAY FORD OF RIVERSIDE, CALIFORNIA, IN THE TOTAL AMOUNT OF $503,912.81 FOR THE PUBLIC WORKS DEPARTMENT AND RIVERSIDE PUBLIC UTILITIES ISSUE:
Consider approving the purchase of one 2027 Ford F-350 SRW 2WD Crew Cab, six 2027 Ford Bronco 4WD SUVs, and four 2027 Ford F-150 XL Hybrid 4WD trucks from Raceway Ford of Riverside, California, in the total amount of $503,912.81 for the Public Works Department, Water Quality Division, and Riverside Public Utilities, Water Division.
RECOMMENDATIONS:
That the City Council:
Approve the purchase of one 2027 Ford F-350 SRW 2WD Crew Cab from Raceway Ford of Riverside, California, in the amount of $53,443.31 for the Public Works Department, Water Quality Division; Approve the purchase of two 2027 Ford Bronco 4WD w/Lighting SUVs from Raceway Ford of Riverside, California, in the amount of $75,192.62 for Riverside Public Utilities, Water Division; Approve the purchase of four 2027 Ford Bronco 4WD Big Bends from Raceway Ford of Riverside, California, in the amount of $138,857.76 for Riverside Public Utilities, Water Division; Approve the purchase of four 2027 Ford F-150 XL Hybrid 4WD trucks from Raceway Ford of Riverside, California, in the amount of $236,419.12 for Riverside Public Utilities, Water Division; and Authorize the City Manager, or designee, to execute purchase orders, agreements, and all other documents necessary to complete the purchases with Raceway Ford including making minor and non-substantive changes.
BACKGROUND:
Riverside Public Utilities (RPU), Water Division, operates and maintains the City’s potable water production and distribution system. Water Division employees perform field inspections, maintenance, repairs, system monitoring, regulatory compliance activities, and other work necessary to provide reliable water service. Employees require dependable vehicles capable of transporting personnel, tools, equipment, and materials to facilities and field locations throughout the City.
The Public Works Department, Water Quality Division, System Maintenance Section, maintains the City’s wastewater collection system, which includes more than 800 miles of sewer lines, approximately 16,000 manholes, and 19 pump stations. Reliable vehicles are necessary for employees to inspect, maintain, and repair the collection system and support operations at the Water Quality Control Plant.
The General Services Department, Fleet Services Division (Fleet Services), evaluates City vehicles for replacement based on age, mileage, maintenance and repair history, operating condition, reliability, departmental needs, and the cost of continued ownership. Vehicles of these types generally have an anticipated service life of approximately 10 years, depending on vehicle class and operational use. Timely replacement helps reduce unplanned repairs, vehicle downtime, maintenance costs, and interruptions to departmental operations.
DISCUSSION:
The proposed purchase includes 10 replacement vehicles and one additional vehicle:
RPU will replace nine vehicles that have reached or are approaching the end of their useful service lives and will add one Bronco to support Water Division operations.
Public Works will replace one previously decommissioned F-350 used to support wastewater system maintenance.
Nine of the 10 vehicles being replaced are model-year 2003 through 2014 vehicles that have been in service for approximately 12 to 23 years and have exceeded their anticipated service lives. Unit C1386, a model-year 2017 Ford Escape, is approaching its anticipated service life and has been identified for replacement based on its age, operating condition, maintenance history, and the operational needs of the Water Division.
The six Ford Broncos will provide four-wheel-drive capability, passenger capacity, cargo space, and access to water facilities and field locations. The four Ford F-150 hybrid trucks will provide the payload capacity and cargo-bed space needed to transport tools, equipment, and materials while improving fuel economy and reducing fuel consumption and emissions compared with traditional internal combustion engine pickup trucks. The Ford F-350 will provide the capacity and utility needed to support wastewater collection system maintenance.
The following vehicles have been identified for replacement or addition:
UNIT#
YEAR
MAKE
MODEL
REPLACE WITH
C1017
2007
FORD
F-350
2027 FORD F-350 SRW 2WD CREW CAB
B1546
2007
HONDA
CIVIC
2027 FORD BRONCO BASE 4DR
B1703
2003
HONDA
CIVIC
2027 FORD BRONCO BASE 4DR
C1107
2008
FORD
ESCAPE
2027 FORD F-150 SUPER CREW HYBRID
C1108
2008
FORD
ESCAPE
2027 FORD F-150 SUPER CREW HYBRID
C1112
2008
FORD
ESCAPE
2027 FORD BRONCO BASE 4DR
C1138
2008
FORD
ESCAPE
2027 FORD F-150 SUPER CREW HYBRID
C1155
2009
FORD
ESCAPE
2027 FORD BRONCO BASE 4DR
C1279
2014
FORD
F-150
2027 FORD F-150 SUPER CREW HYBRID
C1386
2017
FORD
ESCAPE
2027 FORD BRONCO BASE 4DR
NEW
N/A
N/A
N/A
2027 FORD BRONCO BASE 4DR
Purchasing Overview:
On August 21, 2026, In accordance with Purchasing Resolution 24421, Section 602, Fleet Services requested a quote from Raceway Ford, located in Riverside, California, for one Ford F-350 SRW 2WD Crew Cab, six Ford Bronco 4WD SUVs, and four Ford F-150 XL Hybrid 4WD trucks. The six Broncos consist of two units equipped with lighting and four Big Bend models.
Price breakdown per vehicle model is shown in the following table:
Ford F-350 SRW 2WD Crew Cab (Quantity 1)
Vendor
Location
Each
Total Cost
Raceway Ford
Riverside, CA
$53,443.31
$53,443.31
Ford Bronco Base 4DR 4WD w/Lighting (Quantity 2)
Vendor
Location
Each
Total Cost
Raceway Ford
Riverside, CA
$37,596.31
$75,192.62
Ford Bronco Base 4DR 4WD Big Bend (Quantity 4)
Vendor
Location
Each
Total Cost
Raceway Ford
Riverside, CA
$34,714.44
$138,857.76
Ford F-150 XL Hybrid 4WD (Quantity 4)
Vendor
Location
Each
Total Cost
Raceway Ford
Riverside, CA
$59,104.78
$236,419.12
Overall Cost Analysis
Vendor
Location
Total Cost
Raceway Ford
Riverside, CA
$503,912.81
Fleet Services reviewed the quote and recommends awarding the full purchase to Raceway Ford based on compliance with the requested vehicle specifications.
This action is pursuant to Purchasing Resolution 24421, Section 602 which states “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances… (e) When the Procurement is for vehicles, equipment, replacement parts, accessories, or other Goods necessary for the acquisition, outfitting, operation, maintenance or repair of the City' s vehicles and aviation units, and other motorized Fleet related equipment.” The Purchasing Manager concurs that the recommended action complies with Purchasing Resolution No. 24421.
FISCAL IMPACT:
The total fiscal impact of this action is $503,912.81. Sufficient funds are budgeted and available in the Central Garage Fund, Automotive Equipment Account No. 2215200-462100.
Prepared by: Christine A. Pulley, Sr. Administrative Analyst Approved by: Lee Withers, General Services Director
Certified as to
availability of funds: Julie Nemes, Finance Director
Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/City Treasurer
Approved as to form: James Johnson, City Attorney
Attachments: Bid from Raceway Ford
Purchase Ford Vehiclesh Page 2