MEETING PROCEDURES AND STANDARDS OF DECORUM
For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required five minute time limit, unless the time is adjusted by the Mayor.
For items not listed on the agenda, any person may do so under Citizens Addressing the City Council. Speakers are limited to five minutes and the item must be under the jurisdiction of the Rocklin City Council. As a reminder, the Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.
Whenever any group of persons wishes to address the City Council on the same subject matter, it shall be proper for the Mayor to request that a spokesperson be chosen.
Although not required, speakers are requested to identify themselves by stating their name and city of residence for the official record. Time will be monitored on the lectern. When the time reaches zero, please be seated.
Any person who disrupts the meeting of the City Council, may be barred by the Mayor from further audience before the City Council during that meeting.
All remarks shall be addressed to the City Council as a body and not to any member thereof, or to staff, or to the public. No person, other than a member of the City Council, the City Manager or the City Attorney and the person having the floor, shall be permitted to enter into any discussion without the permission of the presiding officer.
WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing related to an agenda item for the open session of this meeting distributed to the City Council, Public Financing Authority or Successor Agency less than 72 hours before this meeting is available for inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours. These writings will also be available for review at the council meeting in the public access binder located on the table at the back of the Council Chambers. If you have questions related to this agenda, please call (916) 625-5560.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, the City of Rocklin encourages those with disabilities to participate fully in the public hearing process. If you have a special need in order to allow you to attend or participate in our public meeting and public hearing processes, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625-5560 well in advance of the public meeting or public hearing you wish to attend so that we may make every reasonable effort to accommodate you.
ELECTRONIC PRESENTATIONS
All persons with electronic presentations for public meetings will be required to bring their own laptop or other form of standalone device that is HDMI or VGA compatible. It is further recommended that presenters arrive early to test their presentations. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.
POSTING OF AGENDA
In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.
AGENDA
SPECIAL MEETING
INSTRUCTIONS
The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
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The public is welcome to attend in person or participate virtually.
For those that do not plan on attending in person, but wish to make a public comment during the meeting, public comments will be accepted in email form up until 3:00 p.m. on the meeting day.
Those wishing to make a public comment in person, although not required, speakers are requested to complete a speaker card and present to the City Clerk.
Public comments should be submitted to the City Clerk at [email protected]. Emailed public comments will be distributed to City Council and treated as a public record.
This meeting will also be offered via Zoom Webinar and the public is welcome to make a public comment through Zoom following the steps below:
How To Make A Public Comment By Zoom
When you join the meeting, you will be muted by default. To inform the City Clerk that you would like to make a public comment, you will use the “Raise Hand” feature. Information on how to use the raise hand feature can be found on the Zoom website here:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar.
Zoom Participation Via Computer Or Smartphone
You can join the meeting from your computer using a web browser or the Zoom software (if it is installed). You can also join the meeting using the Zoom app on your Apple IOS or Android device. Click the link below to join the Zoom meeting:
https://us02web.zoom.us/j/85444115489?pwd=MkNyZ1dadDd0M29ZNmN0SWtLUTNKUT09 Zoom Participation By Telephone (Audio Only Option)
1. Dial (669) 900-6833.
2. When asked for the meeting ID, enter
854 4411 5489#.
3. When asked for your participant ID, press # to continue.
4. When asked for the meeting password, enter
512784#.
5. You will be muted by default. To inform the City Clerk that you would like to make a public comment, dial *9 to “Raise your hand”. The Clerk will unmute you when it is your turn to speak.
For those requiring a modification or accommodation under the Americans with Disabilities Act, please contact Hope Ithurburn, City Clerk at (916) 625-5564 or via email at [email protected]
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENT ON CLOSED SESSION
1. CLOSED SESSION
1.A
Pursuant to Government Code Section 54957, Public Employee Performance Evaluation: City Clerk.
1.B
Pursuant to Government Code Section 54956.9(c): Conference with Legal Counsel- Anticipated Litigation, Initiation of Litigation, One Case.
AGENDA REVIEW
CITIZENS ADDRESSING THE CITY COUNCIL
2. REPORTS FROM CITY COUNCIL AND CITY MANAGER
3. PUBLIC FINANCING AUTHORITY
3.A
Rocklin Public Financing Authority Accepting the Audited Basic Financial Statements for the Year Ended June 30, 2022 Recommendation:
Adopt a Resolution of the Public Financing Authority of the City of Rocklin Accepting the Audited Basic Financial Statements for the Year Ended June 30, 2022.
Staff Presentation by Angela Doyle, Senior Accountant
4. CONSENT CALENDAR
4.A
Minutes of the Meetings of the City Council October 11, 2022, October 25, 2022, November 2, 2022, November 8, 2022, December 6, 2022, December 13, 2022, January 10, 2023, January 17, 2023, January 24, 2023 and February 14, 2023 Recommendation:
A. Approve Minutes of the Regular Meeting of the City Council, October 11, 2022.
B. Approve Minutes of the Regular Meeting of the City Council, October 25, 2022.
C. Approve Minutes of the Special Meeting of the City Council, November 2, 2022.
D. Approve Minutes of the Regular Meeting of the City Council, November 8, 2022.
E. Approve Minutes of the Special Meeting of the City Council, December 6, 2022.
F. Approve Minutes of the Special Meeting of the City Council, December 13, 2022.
G. Approve Minutes of the Regular Meeting of the City Council, December 13, 2022.
H. Approve Minutes of the Regular Meeting of the City Council, January 10, 2023.
I. Approve Minutes of the Special Meeting of the City Council, January 17, 2023.
J. Approve Minutes of the Regular Meeting of the City Council, January 24, 2023.
K. Approve Minutes of the Regular Meeting of the City Council, February 14, 2023.
Staff Presentation by Hope Ithurburn, City Clerk
4.B
Single Audit Report for the Year Ending June 30, 2022
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Accepting and Approving the Single Audit Report for the Year Ended June 30, 2022.
Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
4.C
Accounts Paid List - October 1, 2022 to December 31, 2022 Recommendation:
Receive the Accounts Paid List for October 1, 2022 to December 31, 2022.
Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
4.D
Quarterly Treasurer's Report
Recommendation:
Receive the Treasurer's Report for the Quarter Ending December 31, 2022.
Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
4.E
Community Recognition Commission Recommendations for the 2023 Ruhkala Awards Recommendation:
Approve the Community Recognition Commission’s 2023 Ruhkala Award Recommendations.
Staff Presentation by Elizabeth Sorg, Management Analyst
4.F
On-Call Abandoned Property/Debris Clean Up Services
Recommendation:
A. Adopt a Resolution of the City Council of the City of Rocklin Awarding a Contract for On-Call Abandoned Property/Debris Cleanup Services and Authorizing the City Manager to Execute an Agreement with Forensiclean LLC.
B. Adopt a Resolution of the City Council of the City of Rocklin Awarding a Contract for On- Call Abandoned Property/Debris Cleanup and Authorizing the City Manager to Execute an Agreement with J.W. Bamford, Inc.
C. Adopt a Resolution of the City Council of the City of Rocklin Awarding a Contract for On-Call Abandoned Property/Debris Cleanup and Authorizing the City Manager to Execute an Agreement with Northern State Contractors.
Staff Presentation by Rick Lawrence, Public Services Manager
4.G
Purchase of Goods and Supplies from Arrow Fence Company and Normac Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Issue Purchase Orders for the Procurement of Goods and Supplies from Arrow Fence Company and Normac.
Staff Presentation by Justin Nartker, Director of Public Services
4.H
Subscription Services with Environmental Systems Research Institute, Inc. for the City's Geographic Information System (GIS) Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving the Small Government Enterprise Agreement Annual Subscription for Services Between Environmental Systems Research Institute, Inc. and the City of Rocklin and Authorizing the City Manager to Execute an Agreement.
Staff Presentation by Brian Graves, Information Technology Manager
4.I
Croftwood Unit 2 Final Map
Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Approving the Final Map of Croftwood Unit 2 Subdivision/(SD2017-0002) and Approving and Authorizing Execution of a Subdivision Improvement Agreement.
Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing Execution of a Subdivision Landscaping Agreement Croftwood Unit 2/(SD2017-0002).
Adopt a Resolution of the City Council of the City of Rocklin Accepting Grant of Open Space Easement (Riparian Area and Creek Protection) of Croftwood Unit 2 Subdivision/(SD2017-0002).
Staff Presentation by Lynn Toth, Associate Civil Engineer
5. SPECIAL PRESENTATIONS
5.A
Recognition of the Outgoing Art Task Force Members
Staff Presentation by Mayor Ken Broadway
5.B
Fire Department Annual Report for 2022
Recommendation:
Receive the attached Annual Report of Fire Department activities from January 1 - December 31, 2022 Staff Presentation by Reginald Williams, Fire Chief
6. PUBLIC HEARINGS
7. DISCUSSION ITEMS
7.A
Annual Comprehensive Financial Report (ACFR) and GANN Appropriations Limit Schedule for the Fiscal Year June 30, 2022 Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Accepting the Annual Comprehensive Financial Report (ACFR) and GANN Appropriations Limit Schedule for the Fiscal Year June 30, 2022, and Accepting the Auditor's Letters.
Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
7.B
Quarterly Financial Report and Amending the Fiscal Year 2022/23 Budget Recommendation:
Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended December 31, 2022, and Amending the Fiscal Year 2022/23 Budget.
Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
8. FUTURE AGENDA ITEMS
ADJOURNMENT