Agenda packet — Rocklin City Council, May 9, 2023 (part 1 of 2)

ROCKLIN CITY COUNCIL
City Council Regular Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA
95677
Website:
www.rocklin.ca.us
May
9, 2023
Closed Session at 5:00 p.m.

General Session at 6:00 p.m.

KEN BROADWAY,

Mayor

GREG JANDA,

Vice Mayor

DAVID BASS,

Council Member

JILL GAYALDO,

Council Member

BILL HALLDIN,

Council Member

ALY ZIMMERMANN,

City Manager

DANIEL CUCCHI,

Interim City Attorney

HOPE ITHURBURN,

City Clerk

DANIEL CHOE,

City Treasurer

MEETING PROCEDURES AND STANDARDS OF DECORUM
For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required five minute time limit, unless the time is adjusted by the Mayor.

For items not listed on the agenda, any person may do so under Citizens Addressing the City Council.

Speakers are limited to five minutes and the item must be under the jurisdiction of the Rocklin City Council. As a reminder, the Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.

Whenever any group of persons wishes to address the City Council on the same subject matter, it shall be proper for the Mayor to request that a spokesperson be chosen.

Although not required, speakers are requested to identify themselves by stating their name and city of residence for the official record. Time will be monitored on the lectern. When the time reaches zero, please be seated.

Any person who disrupts the meeting of the City Council, may be barred by the Mayor from further audience before the City Council during that meeting.

All remarks shall be addressed to the City Council as a body and not to any member thereof, or to staff, or to the public. No person, other than a member of the City Council, the City Manager or the City Attorney and the person having the floor, shall be permitted to enter into any discussion without the permission of the presiding officer.

WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing related to an agenda item for the open session of this meeting distributed to the City Council, Public Financing Authority or Successor Agency less than 72 hours before this meeting is available for inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours. These writings will also be available for review at the council meeting in the public access binder located on the table at the back of the Council Chambers. If you have questions related to this agenda, please call (916) 625-5560.

AMERICANS WITH DISABILITIES ACT
City Council Regular Meeting Agenda of May
9, 2023
1 The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
.

The public is welcome to attend in person or participate virtually.

For those that do not plan on attending in person, but wish to make a public comment during the meeting, public comments will be accepted in email form up until 3:00 p.m. on the meeting day.

Those wishing to make a public comment in person, although not required, speakers are requested to complete a speaker card and present to the City Clerk.

Public comments should be submitted to the City Clerk at [email protected].

Emailed public comments will be distributed to City Council and treated as a public record.

This meeting will also be offered via Zoom Webinar and the public is welcome to make a public comment through Zoom following the steps below:

How To Make A Public Comment By Zoom
When you join the meeting, you will be muted by default. To inform the City Clerk that you would like to make a public comment, you will use the “Raise Hand” feature. Information on how to use the raise hand feature can be found on the Zoom website here:

https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar.

Zoom Participation Via Computer Or Smartphone
You can join the meeting from your computer using a web browser or the Zoom software (if it is installed). You can also join the meeting using the Zoom app on your Apple IOS or Android device. Click the link below to join the Zoom meeting:
https://us02web.zoom.us/j/85335661759?pwd=a2NVMTRXSUIzSDBjdHJINU1DcERiZz09 Zoom Participation By Telephone (Audio Only Option)

1. Dial (669) 900-6833.

2. When asked for the meeting ID, enter
853 3566 1759#
.

In compliance with the Americans with Disabilities Act, the City of Rocklin encourages those with disabilities to participate fully in the public hearing process. If you have a special need in order to allow you to attend or participate in our public meeting and public hearing processes, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625-5560 well in advance of the public meeting or public hearing you wish to attend so that we may make every reasonable effort to accommodate you.

ELECTRONIC PRESENTATIONS
All persons with electronic presentations for public meetings will be required to bring their own laptop or other form of standalone device that is HDMI or VGA compatible. It is further recommended that presenters arrive early to test their presentations. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.

POSTING OF AGENDA
In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.

AGENDA

SPECIAL MEETING

INSTRUCTIONS
City Council Regular Meeting Agenda of May
9, 2023
2 3. When asked for your participant ID, press # to continue.

4. When asked for the meeting password, enter
479939#
.

5. You will be muted by default. To inform the City Clerk that you would like to make a public comment, dial *9 to “Raise your hand”. The Clerk will unmute you when it is your turn to speak.

For those requiring a modification or accommodation under the Americans with Disabilities Act, please contact Hope Ithurburn, City Clerk at (916) 625-5564 or via email at [email protected]
.

1. CLOSED SESSION

1.A
Pursuant to Government Code Section 54957, Public Employee Performance Evaluation: City Clerk

1.B
Pursuant to Government Code Section 54956.8: Conference with Real Property Negotiators Properties: Outlook Drive Open Space, APN 017-350-057-000.

Agency Negotiators: Aly Zimmermann, Sherri Conway and David Mohlenbrok.

Negotiating Parties: James and Carla Dolislager; Rebecca Absi; Travis Lee; Leroy and Marilyn Lebeck; Eric and Virginia Leslie; John Peruch; John and Linda Russell; Steve Schlegel; Anthony Scott; David Sokolowski; Kevin Thomas and Michelle Ly Wright; Raul and Kathryn Velasquez. Under Negotiation: Price, Terms of Payment, or Both

1.C
Pursuant to Government Code Section 54957(b) Public Employee Appointment, Position: Interim City Attorney

2. REPORTS FROM CITY COUNCIL AND CITY MANAGER

3. CONSENT CALENDAR

3.A
Minutes of the Regular Meeting of the City Council, April 11, 2023

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON CLOSED SESSION

AGENDA REVIEW

CITIZENS ADDRESSING THE CITY COUNCIL

Recommendation:

Approve the Minutes of the Regular Meeting of the City
Council, April 11, 2023.

Staff Presentation by Hope Ithurburn, City Clerk
City Council Regular Meeting Agenda of May
9, 2023
3 3.B
Minutes of the Special Meeting of the City Council, April 20, 2023

3.C
Appointments to the Arts Commission, Board of Appeals, and Community Recognition Commission

3.D
Proclamation Declaring May 14 - 20, 2023 as National Police Week

3.E
Proclamation Declaring May 4, 2023 as National Day of Prayer

3.F
Proclamation Declaring April 30 - May 6, 2023 as National Small Business Week

3.G
Proclamation Declaring the Month of May 2023 as Lyme Disease Awareness Month

3.H
Medal of Valor Awards Presented to Fire Department Staff

3.I
Accounts Paid List - January 1, 2023 to March 31, 2023

Recommendation:

Approve the Minutes of the Special Meeting of the City
Council, April 20, 2023.

Staff Presentation by Hope Ithurburn, City Clerk

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving Appointments to the Arts Commission, Board of Appeals, and Community Recognition Commission.

Staff Presentation by Hope Ithurburn, City Clerk

Recommendation:

Approve a Proclamation Declaring May 14-20, 2023 as
National Police Week.

Staff Presentation by Mayor Ken Broadway

Recommendation:

Approve a Proclamation Declaring May 4, 2023 as National Day of Prayer.

Staff Presentation by Mayor Ken Broadway

Recommendation:

Approve a Proclamation Recognizing April 30 through May 6, 2023 as National Small Business Week.

Staff Presentation by Sherri Conway, Assistant City Manager

Recommendation:

Approve a Proclamation Declaring the Month of May 2023 as Lyme Disease Awareness Month.

Staff Presentation by Mayor Ken Broadway

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin, Acknowledging the Medal of Valor for Fire Captain Heath Taylor, Fire Engineer Jesse Beland, and Firefighter/Paramedic Travis Pistochini.

Staff Presentation by Reginald Williams, Fire Chief

Recommendation:

Receive the Accounts Paid List for January 1, 2023 to March 31, 2023.

Staff Presentation by Daniel Choe, Deputy Director of Administrative Services
City Council Regular Meeting Agenda of May
9, 2023
4 3.J
Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2023/24

3.K
Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2023/24

3.L
Intention to Annex Maverik Gas Station (APN 017-283-047-000) into Community Facilities District No. 1

3.M
CALNET NextGen Cooperative Purchase Agreement

3.N
Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement)

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Preparation of the Engineer's Report for Lighting Maintenance District No.1.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Engineer's Report for the Levy of the Annual Assessment for Lighting Maintenance District No. 1.

C
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring Its Intention to Levy and Collect Annual Assessments for Lighting Maintenance District No. 1 and Setting a Time and Place for Public Hearing.

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Preparation of the Engineer’s Report for Landscape and Lighting Maintenance District No. 2.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Engineer’s Report for the Levy of the Annual Assessment for Landscape and Lighting Maintenance District No. 2.

C
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring its Intention to Levy and Collect Annual Assessments for Landscape and Lighting Maintenance District No. 2 and Setting a Time and Place for Public Hearing.

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin of Intention to Annex Territory to Rocklin Community Facilities District No. 1 (Annexation No. 78) and to Authorize the Levy of Special Taxes Therein (Maverik Gas Station, APN 017-283-047-000).

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving the Migration from the Existing CALNET 3 contract to the New CALNET NextGen Contract and Authorizing the City Manager to Execute an Agreement with CALNET.

Staff Presentation by Brian Graves, Information Technology Manager

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement).

Staff Presentation by Angela Doyle, Senior Accountant
City Council Regular Meeting Agenda of May
9, 2023
5 3.O
Setting a Public Hearing on Delinquent Refuse Collection Charges

3.P
Agreement with R.E.Y. Engineers, Inc. for Pavement Rehabilitation Construction Management

3.Q
Setting a Public Hearing to Amend Solid Waste Collection Services Rates within Rocklin

4. OATH OF OFFICE

4.A
Swearing in of Newly Appointed Board and Commission Members

5. SPECIAL PRESENTATIONS

5.A
Ruhkala Community Service Awards Presentation

5.B
Proclamation Declaring the Month of May 2023 as Lyme Disease Awareness Month

5.C
Proclamation Declaring May 14 - 20, 2023 as National Police Week

5.D
Recognition of Heath Taylor, Jesse Beland, and Travis Pistochini, Medal of Valor

6. PUBLIC HEARINGS

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Refuse Collection Charges.

Staff Presentation by Angela Doyle, Senior Accountant

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for Construction Management Services for the Pavement Rehabilitation Project and Authorizing the City Manager to Execute an Agreement with R.E.Y. Engineers, Inc.

Staff Presentation by Rick Lawrence, Public Services Manager

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin of Intent to Amend the Solid Waste Collection Service Rates Within the Incorporated Limits of the City of Rocklin and Setting a Time and Place for a Public Hearing Thereon.

Staff Presentation by Justin Nartker, Director of Public Services

Staff Presentation by Hope Ithurburn, City Clerk

Recommendation:

Recognize the 2023 Ruhkala Community Service Award
honorees.

Staff Presentation by Elizabeth Sorg, Management Analyst

Staff Presentation by Mayor Ken Broadway

Staff Presentation by Mayor Broadway

Staff Presentation by Mayor Ken Broadway

City Council Regular Meeting Agenda of May
9, 2023
6 6.A
Abatement of Public Nuisance in Various Locations in the City (Weed Abatement)

6.B
Final 2023/2024 Federal Housing and Urban Development (HUD) Department Community Development Block Grant (CDBG) One-Year Action Plan

7. DISCUSSION ITEMS

7.A
COVID-19 Business Retention Grant Program

7.B
Delegation of Investment Decision Authority and Investment Policy Update

7.C
City of Rocklin 2023-2025 Strategic Plan

8. FUTURE AGENDA ITEMS

Recommendation:

A
.

Conduct a public hearing to solicit comments on the Abatement of Public Nuisance in Various Locations in the City.

B
.

Upon completion of the Protest Hearing, and after giving all parties on "Exhibit A" of the Resolution due consideration regarding abatement on their property, Adopt a Resolution of the City Council of the City of Rocklin Ordering Abatement of Public Nuisance in Various Locations in the City of Rocklin.

Staff Presentation by Richard Lawrence, Public Services Manager

Recommendation:

A
.

Conduct a public hearing to solicit comments on the proposed 2023/2024 Annual Action Plan and direct staff to prepare the Final Annual Action Plan.

B
.

Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Funding.

Staff Presentation by Laura Webster, Director of Long-Range Planning & Housing

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving Amendment No. 2 to the Contract for Services with the Sierra Business Council for the Administration of the COVID-19 Business Retention Grant Program and Direct Staff on the Appropriate Method of Determining Funding Amounts.

Staff Presentation by Elizabeth Sorg, Management Analyst

Recommendation:

A
.

Receive a Presentation on Legislative Policy No. 1 - Investment Policy Updates by Chandler Asset Management, Inc.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Delegating Authority to Make Investment Decisions to the City Treasurer and Adopting Legislative Policy No. 1 - Investment Policy.

Staff Presentation by Megan Bressem, Management Analyst

Recommendation:

Affirm the Outcomes of the 2023-2025 Strategic Planning Process, and Provide Direction to Staff on the Proposed Two-Year Work Plan Items.

Staff Presentation by Aly Zimmermann, City Manager

City Council Regular Meeting Agenda of May
9, 2023
7 ADJOURNMENT
City Council Regular Meeting Agenda of May
9, 2023
8 City Council
Staff Report

Subject:

Minutes of the Regular Meeting of the City Council, April 11, 2023 Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve the Minutes of the Regular Meeting of the City Council, April 11, 2023.

Item Number 3.A

ATTACHMENTS:

1. DRAFT 4.11.2023 Meeting Minutes.doc
9 REGULAR MEETING OF THE

ROCKLIN CITY COUNCIL
April 11, 2023
5:00 p.m. – CLOSED SESSION
6:00 p.m. – GENERAL SESSION
Council Chambers
3970 Rocklin Road, Rocklin, CA 95677
www.rocklin.ca.us

MEETING MINUTES
-DRAFT-

CALL TO ORDER
Mayor Broadway called the meeting to order at 5:02 p.m.

PLEDGE OF ALLEGIANCE
Mayor Broadway led the Pledge of Allegiance.

ROLL CALL
Councilmembers: David Bass, Bill Halldin, Jill Gayaldo, Greg Janda, Mayor Ken Broadway

PUBLIC COMMENT ON CLOSED SESSION
None.

Seeing no public comment, Mayor Broadway called for Closed Session at 5:04 p.m.

1. CLOSED SESSION

1.A Pursuant to Government Code section 54957.6, Conference with Labor Negotiators, Agency Representatives: City Manager Aly Zimmermann, Director of Human Resources Tameka Usher, and Jack Hughes; Employee Organization: City of Rocklin Public Service Employees, represented by AFSCME Council 57, Local 146 AFL-CIO

1.B Pursuant to Government Code section 54957, Public Employee Dismissal/Discipline/Release

1.C Pursuant to Government Code section 54957, Threat to Public Services or Facilities, Consultant with City Manager and City Attorney Closed session ended at 6:20 p.m. with nothing to report; Council provided direction to staff. 10 Regular Meeting Minutes of April 11, 2023
2 | P a g e

AGENDA REVIEW
Mayor Broadway requested Item No. 6.A to follow Item No. 4.B.

CITIZENS ADDRESSING THE CITY COUNCIL
Benjamin Bjorkman spoke on the local ice cream truck route.

Gail Salata spoke on the memorial bench policy.

2. REPORTS FROM CITY COUNCIL AND CITY MANAGER
City Council Reports
Councilmember Halldin reported attendance at the Sierra College Campus’ housing ground breaking event, the Fire Department’s Easter egg hunt, and a County of Placer’s Homelessness Advisory Committee meeting.

Councilmember Gayaldo reported attendance at a Sacramento Area Council of Governments (SACOG) transportation committee meeting, the Fire Department’s Easter egg hunt, the Sierra College Campus housing ground breaking event, expressed appreciation to the Fire and Police department’s involvement in providing assistance to the City of Roseville’s in regards to the recent tragedy in their community, and promoted the upcoming Run Rocklin event.

Mayor Broadway reported participation in an event hosted by the Marine Corps at Camp Pendleton, and reported attendance at a legislative public hearing committee and reported providing public comment regarding AB 457 addressing the Surplus Land Act.

City Manager Report
City Manager Aly Zimmermann expressed thanks to the Police Department in providing a ride along and reminded all that it is likely the City Council meeting scheduled for April 25th will be canceled.

3. CONSENT CALENDAR

3.A Approved the Meeting Minutes of the Special Meeting of the City Council, March 22, 2023.

3.B Approved the Meeting Minutes of the Regular Meeting of the City Council, March 28, 2023.

3.C Resolution No. 2023-42 of the City Council of the City of Rocklin of Appreciation and Commendation for Joe Zorio, Rocklin Little League

3.D Resolution No. 2023-41 of the City Council of the City of Rocklin Approving Amendment No. 1 to the Contract for Services with the Sierra Business Council for the Administration of the Restore Rocklin ARPA Grant Program
11 Regular Meeting Minutes of April 11, 2023
3 | P a g e

3.E Resolution No. 2023-43 of the City Council of the City of Rocklin Declaring Conditions at Locations within the City of Rocklin to be a Public Nuisance, Ordering Weed Abatement of Same, and Setting the Date and Time for a Protest Hearing

3.F Received the Quarterly Building Report for the Quarter Ended March 31, 2023

3.G Resolution No. 2023-44 of the City Council of the City of Rocklin Appointing Avdis & Cucchi, LLP to provide Interim City Attorney Services
Motion to approve Item Nos. 3.A – 3.G by Vice Mayor Janda, seconded by Councilmember Halldin. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin, Janda
Noes: None

Absent: None
Abstain: None

4. SPECIAL PRESENTATIONS

4.A Recognition of Joe Zorio, Rocklin Little League
Mayor Broadway presented the special resolution to the family of Joe Zorio.

4.B 2023 Storm Events Update
Justin Nartker, Director of Public Services presented to Council.

5. PUBLIC HEARINGS

5.A Draft 2023-24 Federal Housing and Urban Development (HUD) Department Community Development Block Grant (CDBG) One-Year Action Plan
Laura Webster, Director of Long-Range Planning & Housing presented to Council.

Mayor Broadway opened the public hearing.

Seeing no public comments, Mayor Broadway closed the public hearing.

Council provided direction to staff.

5.B

1. Resolution No. 2023-45 of the City Council of the City of Rocklin Approving a Notice of Exemption (Street Name Change: Cheetah Street (Portion) to Ocelot Way/ENV2023- 0002)
12 Regular Meeting Minutes of April 11, 2023
4 | P a g e

2. Resolution No. 2023-46 of the City Council of the City of Rocklin Approving a Street Name Change (Street Name Change: Cheetah Street (Portion) to Ocelot Way/SNC2023- 0001)
Bret Finning, Manager of Planning Services presented to Council.

Motion to approve Item No. 5.B.1 and 5.B.2 by Councilmember Halldin, seconded by Councilmember Bass. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin, Janda
Noes: None

Absent: None
Abstain: None

5.C Resolution No. 2023-47 of the City Council of the City of Rocklin Adopting a Service Fee for SB 1383 Education and Inspection Services, and Approving the Agreement with Placer County for the Provisions of SB 1383 Education and Inspection Services.

Justin Nartker, Director of Public Services presented to Council.

Mayor Broadway opened the public hearing.

Seeing no public comment, Mayor Broadway closed the public hearing.

Motion to approve Item No. 5.C by Councilmember Halldin, seconded by Councilmember Gayaldo. Passed by the following vote:

Ayes: Broadway, Gayaldo, Halldin
Noes: Bass, Janda

Absent: None
Abstain: None

6. DISCUSSION ITEMS

6.A

1. Resolution No. 2023-48 of the City Council of the City of Rocklin Ratifying the Engineering & Design Agreement with Water Works Engineers LLC to Proceed with the Emergency Design and Engineering Services Necessary to Repair or Replace the Failed Arch Culvert and Failed Portions of Midas Avenue at the Antelope Creek Crossing.

2. Resolution No. 2023-49 of the City Council of the City of Rocklin Ratifying the Construction Agreement with Glissman Excavating Inc. to Proceed with the Emergency 13 Regular Meeting Minutes of April 11, 2023
5 | P a g e
Construction to Repair or Replace the Failed Arch Culvert and Failed Portions of Midas Avenue at the Antelope Creek Crossing.

Justin Nartker, Manager of Planning Services presented to Council.

Public Comment:

Benjamin Bjorkman
Motion to approve Item No. 6.A.1 and Item No. 6.B.2 by Councilmember Halldin, seconded by Councilmember Bass. Passed by the following vote:

Ayes: Bass, Broadway, Gayaldo, Halldin, Janda
Noes: None

Absent: None
Abstain: None

6.B COVID-19 Business Retention Grant Program
Elizabeth Sorg, Management Analyst presented to Council.

Public Comment:

Becca K., Business Owner
John Hughes, Placer County Association of Realtors
Council provided direction to staff.

7. FUTURE AGENDA ITEMS
 Revisit the City Manager’s spending authority.

ADJOURNMENT
Mayor Broadway adjourned the meeting at 9:04 p.m.
___________________________
Ken Broadway, Mayor
ATTEST:
__________________________________
Hope Ithurburn, City Clerk
14 City Council
Staff Report

Subject:

Minutes of the Special Meeting of the City Council, April 20, 2023 Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve the Minutes of the Special Meeting of the City Council, April 20, 2023.

Item Number 3.B

ATTACHMENTS:

1. DRAFT 4.20.2023 Special Meeting Minutes
15 City Council Special Meeting of April 20, 2023

Page 1 of 2 ends

ROCKLIN CITY COUNCIL
City Council Special Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA 95677
Website: www.rocklin.ca.us
April 20, 2023
General Session - 1:00 pm
KEN BROADWAY, Mayor ALY ZIMMERMANN, City Manager
GREG JANDA, Vice Mayor DANIEL CUCCHI, Interim City Attorney DAVID BASS, Council Member HOPE ITHURBURN, City Clerk
JILL GAYALDO, Council Member DANIEL CHOE, City Treasurer BILL HALLDIN, Council Member

CALL TO ORDER
Mayor Broadway called the meeting to order at 4:04 p.m.

PLEDGE OF ALLEGIANCE
Mayor Broadway led the pledge of allegiance.

ROLL CALL
Councilmembers: David Bass (ABSENT – Excused), Bill Halldin, Jill Gayaldo (ABSENT – Excused), Greg Janda, Mayor Ken Broadway

CITIZENS ADDRESSING CITY COUNCIL
None.

1. DISCUSSION ITEMS

1.A Interview Candidates for Appointments to the Arts Commission, the Community Recognition Commission, and the Board of Appeals Commission, Deliberate and Recommend Appointments to Council
Council conducted interviews with the following applicants:
 Lynne Sully
 Michele Vass
 Amy Young
 Alexandra (Alex) Shadle
 Floy Taylor
 Michael Faria
 Neil Bullock
 Josanna Hansen
 Roger Peterson
 Shaina Kennedy
16 City Council Special Meeting of April 20, 2023

Page 2 of 2 ends

The following were recommended for appointment to the Board of Appeals:
 Michael Faria
 John Wardlaw
The following was recommended for appointment to the Community Recognition Commission:
 Michele Vass
The following were recommended for appointment to the Arts Commission:
 Alexandra (Alex) Shadle
 Floy Taylor
 Neil Bullock
 Lynne Sully
 Josanna Hansen
Vice Mayor Janda was absent from 1:30pm and returned at 4:45pm.

A resolution recommending the appointments will be presented to City Council for adoption at the Regular Meeting of May 9, 2023.

ADJOURNMENT
The meeting was adjourned at 5:51 p.m.
___________________________
Ken Broadway, Mayor
ATTEST:
__________________________________
Hope Ithurburn, City Clerk
17 City Council
Staff Report

Subject:

Appointments to the Arts Commission, Board of Appeals, and Community Recognition Commission
Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving Appointments to the Arts Commission, Board of Appeals, and Community Recognition Commission.

Item Number 3.C

ATTACHMENTS:

1. Resolution
18 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

MAKING APPOINTMENTS TO THE ARTS COMMISSION, BOARD OF APPEALS, AND

COMMUNITY RECOGNITION COMMISSION
The City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin does hereby appoint the following individuals to the various Boards, Commissions, and Committees of the City of Rocklin commencing May 9, 2023 as set forth in Exhibit A, attached hereto and hereby incorporated herein by this reference.

Section 2. This Resolution supersedes prior resolutions making appointments to various City Boards, Commissions, and Committees.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
19 EXHIBIT A

ARTS COMMISSION
RMC Chapter 2.43 & 2.43.020
Resident of City/Four and Two Year Term
Appointee Term Expires
Alexandra (Alex) Shadle 6/30/25
Floy Taylor 6/30/25
Neil Bullock 6/30/29
Lynne Sully 6/30/29
Josanna Hansen 6/30/29

BOARD OF APPEALS
Resolution No. 81-34
Four Year Term
Appointee Qualifications Term Expires
Michael Faria Construction/Building
Experience and Training
6/30/2026
John Wardlaw Construction/Building
Experience and Training
6/30/2024

COMMUNITY RECOGNITION COMMISSION
RMC Chapter 2.45
Resident of City/Four Year Term
Appointee Term Expires
Michele Vass 6/30/26
20 City Council
Staff Report

Subject:

Proclamation Declaring May 14 - 20, 2023 as National Police Week Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Recommendation:

Approve a Proclamation Declaring May 14-20, 2023 as National Police Week.

Item Number 3.D

ATTACHMENTS:

1. National Police Week Proclamation
21 Proclamation
WHEREAS, National Police Week was established in 1962 by President John F. Kennedy along with a joint resolution of Congress to pay special tribute to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others; and WHEREAS, there are approximately 800,000 law enforcement officers serving in communities across the United States, including 65 sworn members of the Rocklin Police Department who work devotedly and selflessly on behalf of the citizens of the City of Rocklin regardless of the peril or hazard to themselves; and WHEREAS, since the first recorded death in 1786, 23,785 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including Marshal Sam Renaldi, February 19, 1914 and Officer Matt Redding, October 9, 2005, of the City of Rocklin Police Department; and WHEREAS, the names of more than 22,000 of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial, which was dedicated in 1991 in Washington, D.C.; and WHEREAS, 556 new names of fallen heroes were added to the National Law Enforcement Officers Memorial this Spring, including 224 officers killed in 2022 and 332 officers who died in previous years whose stories of sacrifice had been lost to history until now; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored, and the names of the officers newly engraved on the Memorial will be formally dedicated, during the National Law Enforcement Officers Memorial Fund’s 35th Annual Candlelight Vigil which will be held on the evening of Saturday, May 13, 2023; and
WHEREAS, May 15, 2023 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families.

NOW, THEREFORE, BE IT RESOLVED, that the Rocklin City Council hereby proclaims the week of May 14- 20, 2023 as National Police Week 2023 in the City of Rocklin and publicly salute the service of law enforcement officers in our community and in communities across the nation.

Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember
Dated: May 9, 2023
ATTEST:

Hope Ithurburn, City Clerk
Issued by Council
22 City Council
Staff Report

Subject:

Proclamation Declaring May 4, 2023 as National Day of Prayer Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve a Proclamation Declaring May 4, 2023 as National Day of Prayer.

Item Number 3.E

ATTACHMENTS:

1. National Day of Prayer Proclamation.doc
23 Issued by the Council
Proclamation
WHEREAS, in 1952 the United States Congress established the National Day of Prayer as annual event by joint resolution, which was signed into law by President Truman, Public Law 82- 324; and
WHEREAS, in 1988, the law was amended designating the National Day of Prayer as the first Thursday in May, Public Law 100-307; and
WHEREAS, each year, the President of the United States issues a proclamation designating the first Thursday in May as a National Day of Prayer on which people of the United States may turn to God in prayer and meditation at churches, in groups, and as individuals, 36 U.S.C. section 119; and
WHEREAS, the 2023 National Day of Prayer is May 4th, and the theme is “pray fervently in righteousness and avail much”.

WHEREAS, the United States has a long history of turning to prayer both in times of crisis and in times of thanksgiving; and
WHEREAS, the act of prayer is both an expression of religious belief and an act of speech that is protected by the First Amendment to the Constitution of the United States.

NOW, THEREFORE, BE IT RESOLVED that the Rocklin City Council does hereby recognize May 4th, 2023, as the National Day of Prayer.

Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember
Dated: May 9, 2023
ATTEST:

Hope Ithurburn, City Clerk
24 City Council
Staff Report

Subject:

Proclamation Declaring April 30 - May 6, 2023 as National Small Business Week
Date:

May
9, 2023
Submitted By:

Haley Reid, Associate Management Analyst
Department:

City Manager's Office
Recommendation:

Approve a Proclamation Recognizing April 30 through May 6, 2023 as National Small Business Week.

Item Number 3.F

ATTACHMENTS:

1. National Small Business Week Proclamation
25 Issued by Council
Proclamation
WHEREAS, the City of Rocklin recognizes and values the dedication and entrepreneurial spirit of small businesses that keep our local, regional, state and national economy growing stronger, and observes April 30 through May 6, 2023 as National Small Business Week; and WHEREAS, the City of Rocklin works collaboratively with the Small Business Administration, Small Business Development Centers, Chambers of Commerce, and other organizations to forward the mission of helping our businesses grow and create new jobs within Rocklin; and
WHEREAS, when we support small business, jobs are created and local communities preserve their unique culture; and
WHEREAS, the City of Rocklin is home to over 2,693 businesses and 69.55% of Rocklin businesses are fewer than five employees, truly making small business the backbone of our economy; and
WHEREAS, the President of the United States has proclaimed national Small Business Week every year since 1963 to highlight programs and services available to entrepreneurs through the U.S. Small Business Administration and other government agencies.

NOW THEREFORE, BE IT RESOLVEDI, that the Rocklin City Council hereby proclaims April 30 through May 6, 2023 as National Small Business Week, and encourages all citizens to support the small businesses in Rocklin.

Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember
Dated: May 9, 2023
ATTEST:

Hope Ithurburn, City Clerk
26 City Council
Staff Report

Subject:

Proclamation Declaring the Month of May 2023 as Lyme Disease Awareness Month
Date:

May
9, 2023
Submitted By:

Hope Ithurburn, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve a Proclamation Declaring the Month of May 2023 as Lyme Disease Awareness Month.

Item Number 3.G

ATTACHMENTS:

1. Lyme Disease Awareness Month Proclamation
27 Issued by the Council
Proclamation
WHEREAS, Lyme disease is an often misunderstood illness that can cause serious health problems if it is not caught early and properly treated; and
WHEREAS, according to the Centers for Disease Control and Prevention and the California Department of Public Health, Lyme disease is a bacterial infection primarily caused by the spirochete Borrelia burgdorferi and is transmitted by the bite of an infected tick. The disease was first identified in North America in the 1970s in Old Lyme, Connecticut, for which it was named, and since that time, the disease has since been found in all 50 states in the United States. The reach of Lyme disease is global, having been reported in more than 60 countries on six continents and several islands; and WHEREAS, Lyme disease is a complex, multisystem illness, affecting people of all ages. According to the Centers for Disease Control and Prevention and the California Department of Public Health, early signs of infection may include rash and flu-like symptoms, including fever, muscle aches, headaches, and fatigue. Usually, the disease responds well to prompt treatment with appropriate antibiotics. If untreated or inadequately treated, however, Lyme disease can spread to joints, the heart, and the nervous system; and
WHEREAS, according to the California Department of Public Health, in California, the Lyme disease bacterium is transmitted by the western blacklegged tick (Ixodes pacificus), and is most common in the coastal regions and along the western slope of the Sierra Nevada range. According to the Placer Mosquito and Vector Control District, the tick is most commonly found in wooded, brushy, or grassy areas, especially along sides of trials, and is usually found in areas with high humidity from October to July. According to the Centers for Disease Control and Prevention, the ticks may be active year- round.

NOW, THEREFORE, BE IT RESOLVED, that the Rocklin City Council hereby proclaims May 2023 as Lyme Disease Awareness Month and urge all Rocklin residents to take appropriate precautions to prevent Lyme disease by protecting yourself from ticks; checking yourself, your children and pets for ticks; removing ticks properly as soon as they are found and by recording the date and location of the tick bite and watching for symptoms.

Mayor
Vice Mayor
Councilmember
Councilmember
Councilmember
Dated: May 9, 2023
ATTEST:

Hope Ithurburn, City Clerk
28 City Council
Staff Report

Subject:

Medal of Valor Awards Presented to Fire Department Staff Date:

May
9, 2023
Submitted By:

Reginald Williams, Fire Chief
Julie Ervin, Executive Assistant
Department:

Fire
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin, Acknowledging the Medal of Valor for Fire Captain Heath Taylor, Fire Engineer Jesse Beland, and Firefighter/Paramedic Travis Pistochini.

Background:

On March 7, 2023, the Rocklin Fire and Police dispatch center received a 911 call of a residential fire, with an occupant unable to exit the home on his own. Fire Engine #23 arrived to the incident to find the rear of the home on fire with smoke coming from the residence. The crew, consisting of Fire Captain Heath Taylor, Fire Engineer Jesse Beland, and Firefighter/Paramedic Travis Pistochini, responded expeditiously, worked efficiently as a team, and deployed effective tactics that resulted in saving the life of the occupant who could not exit on their own.

The resolution acknowledges the heroism, selflessness, and exceptional courage of the crew of Engine #23 in their lifesaving efforts.

Item Number 3.H

ATTACHMENTS:

1. Resolution
29 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ACKNOWLEDGING THE MEDAL OF VALOR FOR FIRE CAPTAIN HEATH TAYLOR, FIRE ENGINEER

JESSE BELAND, AND FIREFIGHTER/PARAMEDIC TRAVIS PISTOCHINI WHEREAS, on March 7, 2023, Fire Engine #23 responded to the report of a residential fire; and
WHEREAS, the crew of Fire Engine #23 consisted of Fire Captain Heath Taylor, Fire Engineer Jesse Beland, and Firefighter/Paramedic Travis Pistochini; and WHEREAS, the crew of Fire Engine #23 responded expeditiously, worked efficiently as a team, and deployed effective tactics that resulted in saving a life; and WHEREAS, the crew of Fire Engine #23 entered the burning structure locating and rescuing an occupant whom was unable to exit under their own power; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council of the City of Rocklin acknowledges the heroic efforts of Fire Captain Heath Taylor, Fire Engineer Jesse Beland, and Firefighter/Paramedic Travis Pistochini and awards them the Medal of Valor for their selfless act and exceptional courage in the effort to save a life.

PASSED AND ADOPTED this 9th day of May 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
30 City Council
Staff Report

Subject:

Accounts Paid List - January 1, 2023 to March 31, 2023
Date:

May
9, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Kim Olson, Accounting Technician II
Department:

Administrative Services - Finance
Recommendation:

Receive the Accounts Paid List for January 1, 2023 to March 31, 2023.

Background:

The Accounts Paid List (Attachment 1) details expenses paid to vendors, types of expenses, and the amount paid for the period between January 1, 2023 and March 31, 2023.

Fiscal Impact:

There is no fiscal impact to receiving this report. The items on this report are in the budget or have been approved as budget amendments in a separate item.

Item Number 3.I

ATTACHMENTS:

1. Accounts Paid List January 1, 2023 - March 31, 2023
31 32
33 34
35 36
37 38
39 40
41 City Council
Staff Report

Subject:

Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2023/24
Date:

May
9, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Department:

Administrative Services - Finance
Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Preparation of the Engineer's Report for Lighting Maintenance District No.1.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Engineer's Report for the Levy of the Annual Assessment for Lighting Maintenance District No. 1.

C
.

Background:

In accordance with

the Streets and Highways Code of the State of California, Division 15, Part 2, section 22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established the

Lighting Maintenance District No. 1 (the District). The District was formed for the purposes of maintaining street lights and safety lighting located within the District. A map of the District is included on page 15 of the Engineer's Report (Attachment 3).

The Landscaping and Lighting Act of 1972 (the Act), identifies the process required to annually levy and collect assessments to meet the needs of the District. The Act requires an annual Engineer’s Report to be prepared each year assessments are to be levied and collected. The report is to contain plans and specifications regarding improvements to be maintained, an estimated cost for maintaining the improvements, a diagram of the proposed assessment area and an assessment of the estimated costs. Upon completion, the Engineer’s Report shall be submitted to the Legislative Body for approval or modification and approval. Once the Legislative Body has approved the Engineer’s Report, a Resolution of Intent to levy and collect assessments for the district shall be approved and a time set for a public hearing regarding the levy of the proposed assessment.

For areas within the district created before the 1996/97 tax year, Proposition 218 requires any modification of assessment rates or methodologies to be brought to the voters. The maximum Item Number 3.J

42 allowable tax for these areas has not changed since the 1996/97 tax year.

For Fiscal Year (FY) 2023/34, budgeted expenses for the District will equal budgeted assessment revenue.

The Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District and depending on location, the District’s assessment for FY 2023/24 will be between $11.05 and $125.15 for a single-family residential parcel.

Pursuant to the Act, in order for the City to levy and collect assessments for FY 2023/24 to pay for the cost of maintaining street lights and safety lighting for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set a hearing.

Approving the attached resolutions will allow the City to levy and collect assessments for FY 2023/24 to pay the cost of maintaining street lights and safety lighting for the District. Staff recommends the City Council set June 13, 2023, as the date for a public hearing regarding these assessments.

Fiscal Impact:

It is proposed that the total assessment revenue for FY 2023/24 be set at approximately $252,400. The District's budget is equal to the assessments for FY 2023/24.

ATTACHMENTS:

1. Resolution A - Ordering the Engineer's Report

2. Resolution B - Approving the Engineer's Report

3. Resolution B Exhibit A
- Engineer's Report

4. Resolution C - Setting a Public Hearing
43 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ORDERING THE PREPARATION OF THE ENGINEER’S REPORT FOR
LIGHTING MAINTENANCE DISTRICT NO. 1
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as:

LIGHTING MAINTENANCE DISTRICT NO. 1 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, at this time, the City Council of the City of Rocklin desires to take proceedings for the annual levy of the assessments as required following the formation of said Maintenance District; and
WHEREAS, these proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023 and ending June 30, 2024; and WHEREAS, there has been submitted, at this time as Exhibit A, to the City Council of the City of Rocklin for its consideration a map showing the boundaries of the area affected by the annual levy of the assessment for the above-referenced fiscal year. No new improvements or substantial changes to existing improvements are proposed; and WHEREAS, the Act requires a written report consisting of the following:

1. Plans and specifications of the improvements to be maintained;

2. An estimate of the costs for maintaining the improvements for the ensuing fiscal year;

3. A diagram of the area proposed to be assessed; and

4. An assessment of the estimated costs for the maintenance work for said fiscal year.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above recitals are all true and correct.

Section 2. A map entitled “Lighting Maintenance District No.1” as submitted to the City Council, showing the boundaries of the proposed area to be assessed is hereby approved and adopted by this City Council, and a copy shall be on file in the office of the City Clerk and open for public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work. 44

Page 2 ends

Reso. No. 2023-
Section 3. The proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and traffic signalization improvements, as said maintenance work shall be set in the Engineer's Report to be prepared for this City Council for consideration.

Section 4. That the City Engineer is hereby ordered to prepare a "Report" relating to said annual assessment and levy in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.

Section 5. Upon completion, said "Report" shall be filed with the City Clerk who shall then submit the same to the City Council for its consideration pursuant to Section 22623 and 22624 of the Act.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
45

Page 1 ends

to Reso. No. 2023-

EXHIBIT A
46 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING THE ENGINEER’S REPORT

FOR THE LEVY OF THE ANNUAL ASSESSMENT FOR
LIGHTING MAINTENANCE DISTRICT NO. 1
WHEREAS, pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council did, by previous resolution, order the preparation of an Engineer's Report consisting of plans and specifications, estimate of cost, a diagram of the Maintenance District, and assessment spread relating to LIGHTING MAINTENANCE DISTRICT NO. 1 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, said "Report" has been presented to this City Council as required by the Act and as previously directed by resolution; and
WHEREAS, this City Council has now examined and reviewed the "Report", as presented, and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said "Report".

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. That the above recitals are all true and correct.

Section 2. That the "Report", as presented, consisting of the following:

1. Plans and Specifications;

2. Estimate of Cost;

3. Diagram of the Maintenance District; and

4. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Clerk as a permanent record and to remain open for public inspection.

Section 3. That the City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation of the Engineer's Report attached hereto as Exhibit A and incorporated by reference herein. 47

Page 2 ends

Reso. No. 2023-
PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
48 2014/0

27368 Via Industria , Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864

F. 951.587.3510 888.326.6864

www.willdan.com

City of Rocklin

Engineer’s Report

Lighting Maintenance District No. 1

FISCAL YEAR 2023/2024

Intent Meeting: May 9, 202 3
Public Hearing: June 13, 202 3

49 TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................... 1 I. OVERVIEW ................................................................................... 2 A. BACKGROUND .............................................................................................. 2 II. PLANS AND SPECIFICATIONS ................................................... 2 III. ESTIMATE OF COST .................................................. ................. 2 IV. METHOD OF APPORTIONMENT ................................................. 3 A. ASSESSMENT OF THE ESTIMATED COSTS ............................................... 3 V. ASSESSMENT DIAGRAM ............................................................ 6 VI. ASSESSMENT ROLL ................................................................... 7

50 2023/2024 Rocklin Lighting Maintenance District No. 1 2 I. OVERVIEW
A. BACKGROUND

The City of Rocklin Lighting Maintenance District N o. 1 ("the District") was formed for the purpose of maintaining streetlights and safety lighting located within the District. The 2023/2024 Engineer's Report for the District is submitted pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of Ca lifornia, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.

The 2023/2024 Engineer's Report consists of the following:

1. Plans and specifications of the improvements to be maintained.

2. An estimate of the costs for maintaining the imp rovements for the 2023/2024 Fiscal Year.

3. An assessment of the estimated costs for the mai ntenance work for the 2023/2024 Fiscal Year.

4. A diagram of the area proposed to be assessed.

5. An assessment roll for the 2023/2024 Fiscal Year .

II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvemen ts" within the District; which consist of street lighting and safety lighting in the Distr ict. The total number of streetlights to be maintained in 2023/2024 will be 1,626.

Safety lighting to be maintained consists of traffi c signals and flashing yellow safety lights. There are twenty (20) traffic signals, thre e (3) flashing beacons, eleven (11) speed radar signs and twenty-two (22) blinker signs to be maintained in the District during Fiscal Year 2023/2024.

III. ESTIMATE OF COST
The City’s budget for the District is shown below a nd details the estimated costs for Fiscal Year 2023/2024 as available at the time of preparation of this report.

The total cost of operating the District in 2023/2024 is as follows:

Estimated Street Lighting Costs $231,900
Administrative Overhead 20,500 Total Costs $2 52,400

Total Assessments (1) $2 52,400 (1) Slight variance from Total Assessment in Table A of Section IV. Due to rounding. 51 2023/2024 Rocklin Lighting Maintenance District No. 1 3 The estimated cost of street lighting is based on the following assumptions:

1. Projected rates from PG&E; and

2. Updates to the street light inventory.

IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS

The formula detailed below was used during the 1996/1997 assessment proceedings. In compliance with Proposition 218, the city will levy the 2023/2024 assessments using the methodology and data used in the previous year. The re is no change in the assessment methodology.

The annual levy by Zone of Benefit for 2023/2024 is shown in Table A (page 6 of this report).

The annual assessment for lighting maintenance is c alculated using the following formula:

Annual Assessment = I + J + K + L + M
Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K= Miscellaneous Energy Assessment
L= 1996-1997 Fixed Adjustment
M= Cost of Public Notification

The formula for the Street Lighting Maintenance Assessment is as follows:

1996/1997 estimated energy costs for street lightin g minus the difference between the 1995/1996 estimated and actual costs for street lig hting energy, divided by the total number of assessable units per zone.

The Administrative Overhead is a flat $5.74 per par cel. This amount is 15% of the total cost of maintenance, divided by the total number of assessable units in the District as of 1996/1997.

The formula is as follows:

(Street Light Costs + Traffic Safety Light Costs + Reserve Capitalization)*.15/Total Assessable Units

The Miscellaneous Energy Assessment is calculated u sing the following formula, where the letter represents the column in the table:

Miscellaneous Energy Assessment=Total Estimated Costs/Total District EDUs

52 2023/2024 Rocklin Lighting Maintenance District No. 1 4 Equivalent Dwelling Units (EDUs) are assigned to ea ch land use, as shown in the table below, based on the criteria assigned in a particul ar category. The total number of EDUs for the District is divided into the total cos t of "Miscellaneous Energy", deriving a "per EDU" assessment.

EDU Assignments:

Land Use Category Land Use Unit EDU per Unit
Residential Single Family DU 1.00
Multi -Family DU 0.63
Mobile Home Park DU 0.56
Retirement DU 0.28
Hotel / Motel Room 0.69
Office 1,000 SF 1.75
Retail
Low Mini -Storage 1,000 SF 0.14
Lumber Yard 1,000 SF 0.40
Hardware 1,000 SF 0.59
Auto Dealer 1,000 SF 0.95
Medium Neighborhood 1,000 SF 1.38
Regional Center 1,000 SF 1.66
Supermarket 1,000 SF 1.69
Specialty 1,000 SF 2.05
High Restaurant 1,000 SF 3.02
Convenient Market 1,000 SF 3.49
Discount Club 1,000 SF 4.36
Coffee Shop 1,000 SF 4.66
Fast Food 1,000 SF 6.11
Banks 1,000 SF 7.86
Gas Station Station 1.88
Industrial Light Industrial 1,000 SF 0.92
Heavy Industrial 1,000 SF 0.70
Warehouse 1,000 SF 0.69
Golf Courses Hole 4.27

The EDU assignments for parcels designated as other than single family residential, or vacant or undeveloped land can be found in the above table.

The 1996/1997 fixed adjustment was calculated using the following formula:

((Total Costs Per Zone/120,822)*15,000)/Total Parcels Per Zone *

*Fixed Adjustment per 1996/1997 calculation. This adjustment was derived by using a formula that allocates the 1996/1997 deficit reduction costs ($15,000) back to each zone of benefit based on the percentage of 1996/1997 lighting costs ($120,822) of the zone of benefit as compared to the District.
53 2023/2024 Rocklin Lighting Maintenance District No. 1 5

TABLE A
ANNUAL LEVY BY ZONE OF BENEFIT – 2023/2024
Lighting Maintenance District No. 1

Zone
Total
Levied
Parcels
High
Density
EDU
High
Density
Assessment
EDU
Applied
Assessment
Rate ($)
Assessment
($)
Max
Assessment
Rate ($)
Total
Assessment ($) (1)
1 408 0.00 0.00 408.00 $11.04 $4,504.32 $11.05 $4,504.32 2 169 39.17 440.08 164.00 $40.44 6,632.16 $40.44 7,072.24 3 132 856.11 9160.16 64.00 $40.58 2,597.12 $40.58 11,757.28 4 520 301.62 4312.90 455.00 $40.58 18,463.90 $40.58 22,776.80 5 100 334.95 7296.16 79.00 $40.58 3,205.82 $40.58 10,501.98 6 75 0.00 0 75.00 $35.10 2,632.50 $35.11 2,632.50
7 460 238.87 3,218.78 409.00 $36.86 15,075.74 $36.86 18,294.52 8 105 660.54 8,233.68 74.76 $125.14 9,355.70 $125.15 17,589.38 9 24 0.00 0 24.00 $58.26 1,398.24 $58.27 1,398.24
10 457 89.21 960.72 441.00 $26.54 11,704.14 $26.54 12,664.86 11 911 18.00 385.20 902.00 $35.84 32,327.68 $35.85 32,712.88 12 391 6.17 55.58 390.00 $55.58 21,676.20 $55.59 21,731.78 13 438 288.07 2,283.34 427.00 $32.26 13,775.02 $32.27 16,058.36 14 133 281.33 3,177.76 106.00 $52.12 5,524.72 $52.12 8,702.48 15 66 990.87 8,316.92 14.00 $34.96 489.44 $34.97 8,806.36 16 15 106.46 887.62 13.03 $31.38 409.02 $31.38 1,296.64 17 35 410.46 3,100.94 10.00 $20.90 209.00 $20.90 3,309.94 19 73 0.00 0 73.00 $33.68 2,458.64 $33.69 2,458.64
20 292 310.69 2,396.12 286.00 $46.00 13,156.00 $46.00 15,552.12 21 280 4.73 45.60 279.00 $45.60 12,722.40 $45.61 12,768.00 22 598 2.94 33.10 597.00 $33.10 19,760.70 $33.11 19,793.80 Total 5,682 4,940.19 54,304.66 5,290.80 $198,078.46 $252,383.12 (1) Slight Variance from Total Assessment in City’s Budget in Section III. due to rounding. 54 2023/2024 Rocklin Lighting Maintenance District No. 1 6 V. ASSESSMENT DIAGRAM
The Assessment Diagram for the District is shown be low and it contains the zones of benefit for the District.
55 1
4 11
12 5
7 310
16 8
15 17
2 13 2022
21 6
14 919
LLD 1
ZOB
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 19
20 21
22 City of Rocklin Boundary
City of Rocklin
Lighting Maintenance District No. 1
²
"
56 2023/2024 Rocklin Lighting Maintenance District No. 1 7 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed as sessment for Fiscal Year 2023/2024 apportioned to each lot or parcel, as sho wn on the last equalized roll of the Assessor of the County of Placer. The Prelimina ry Assessment Roll is provided as part of this report and is incorporated herein.

The description of each lot or parcel is part of th e records of the Assessor of the County of Placer and these records are, by reference, made part of this Report.

57 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

DECLARING ITS INTENTION TO LEVY AND COLLECT

ANNUAL ASSESSMENTS FOR
LIGHTING MAINTENANCE DISTRICT NO. 1

AND SETTING A TIME AND PLACE FOR

PUBLIC HEARING THEREON
WHEREAS, pursuant to Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a Maintenance District that is known and designated as:

LIGHTING MAINTENANCE DISTRICT NO. 1 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, there has been presented and approved by the City Council of the City of Rocklin the Engineer's Report on the levy of the annual assessment for fiscal year 2023/24, as required by the Act.

NOW, THEREFORE, The City Council of the City of Rocklin does resolve as follows:

Section 1. The above recitals are all true and correct.

Section 2. The public interest and convenience require, and it is the intention of this City Council to levy and collect annual assessments for the continual maintenance of street lighting and traffic signals for fiscal year 2023/24, all to serve and benefit the Maintenance District as said area is shown and delineated on a map approved by this City Council and which is on file in the office of the City Clerk, and open to public inspection.

The map so referenced is hereby incorporated herein.

Section 3. The proposed maintenance work within the area to be assessed shall be for certain existing street lighting and traffic signal improvements. No new improvements or substantial changes to existing improvements are proposed.

Section 4. Reference is made to the Engineer's Report on file with the City Clerk and open to public inspection for a full and detailed description of the boundaries of the assessment District and the zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.

Section 5. Neither the amount of the proposed assessment nor the approved methodologies for calculating the assessment for each parcel is proposed to be increased from the 2022/23 fiscal year.
58

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of Reso. No. 2023-
Section 6. Any lots or parcels of land owned by a federal or state governmental agency or other local agency shall not be subject to assessment.

Section 7. NOTICE IS HEREBY GIVEN that Tuesday, June 13, 2023, at the hour of 6:00 P.M. , in the City of Rocklin City Council Chambers, 3970 Rocklin Road, Rocklin, California, being the regular meeting place of said City Council, is the time and place fixed by this City Council for the public hearing for the hearing of protests or objections in reference to the levy of the proposed assessment, and any other matters contained in this resolution. Any person who wishes to object to the levy of assessments for street lighting may appear.

Section 8. The City Clerk is hereby directed to publish a Notice of Public Hearing in the Placer Herald, a newspaper of general circulation in said City, not less than ten (10) days before the date of said public hearing.

Section 9. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person and the local agency or department so designated:

Megan Bressem
Management Analyst
City of Rocklin
3970 Rocklin Road
Rocklin, California 95677
Phone: (916) 625-5029
PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
59 City Council
Staff Report

Subject:

Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2023/24
Date:

May
9, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Department:

Administrative Services - Finance
Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Preparation of the Engineer’s Report for Landscape and Lighting Maintenance District No. 2.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving the Engineer’s Report for the Levy of the Annual Assessment for Landscape and Lighting Maintenance District No. 2.

C
.

Background:

In accordance with

the Streets and Highways Code of the State of California, Division 15, Part 2, section 22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established

Landscape and Lighting Maintenance District No. 2 (the District). The District was formed for the purposes of maintaining street lights, safety lighting, and all costs related to the maintenance of roadway landscaping located within the District. A map of the District can be found on page 15 of the Engineer's Report (Attachment3).

Item Number 3.K

60 For areas within the district created before the 1996/97 tax year, Proposition 218 requires any modification of assessment rates or methodologies to be brought to the voters. The maximum allowable tax for these areas has not changed since the 1996/97 tax year.

The maximum tax for areas annexed into the District after the 1996/97 tax year are based on a base year rate equivalent to the first year’s actual utility and maintenance costs, increased by an annual 4% inflationary factor.

For Fiscal Year (FY) 2023/24, budgeted expenses for the District exceed budgeted tax revenue by $146,700 due to an increase in operating expenses. District reserves will cover the shortfall.

The Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District and depending on location, the District’s assessment for FY 2023/24 will be between $5 and $1,466.

Pursuant to the Act, in order for the City to levy and collect assessments for FY 2023/24 to pay for the cost of maintaining street lights, safety lighting, and maintenance of roadway landscaping for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set a hearing.

Approving the attached resolutions will allow the City to levy and collect assessments for FY 2023/24 to pay the cost of maintaining street lights, safety lighting, and all costs related to the maintenance of roadway landscaping for the District. Staff recommends the City Council set June 13, 2023, as the date for a public hearing regarding these assessments.

Fiscal Impact:

It is proposed that the total assessment revenue for FY 2023/24 be set at approximately $2,684,800. Based on the District's budget, this level of funding will leave the District with a deficit of $146,700 for FY 2023/24. The deficit will be covered by the existing fund balance.

ATTACHMENTS:

1. Resolution A - Ordering the Engineer's Report

2. Resolution B - Approving the Engineer's Report

3. Resolution B Exhibit A - Engineer's Report

4. Resolution C - Setting a Public Hearing
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RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ORDERING THE PREPARATION OF THE ENGINEER’S REPORT FOR
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as:

LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, at this time, the City Council of the City of Rocklin desires to take proceedings for the annual levy of the assessments as required following the formation of said Maintenance District; and
WHEREAS, these proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023 and ending June 30, 2024; and WHEREAS, there has been submitted, at this time as Exhibit A, to the City Council of the City of Rocklin for its consideration a map showing the boundaries of the area affected by the annual levy of the assessment for the above-referenced fiscal year. No new improvements or substantial changes to existing improvements are proposed; and WHEREAS, the Act requires a written report consisting of the following:

1. Plans and specifications of the improvements to be maintained;

2. An estimate of the costs for maintaining the improvements for the ensuing fiscal year;

3. A diagram of the area proposed to be assessed; and

4. An assessment of the estimated costs for the maintenance work for said fiscal year.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above recitals are all true and correct.

Section 2. A map entitled "Landscape and Lighting Maintenance District No. 2" as submitted to the City Council, showing the boundaries of the proposed area to be assessed is hereby approved and adopted by this City Council, and a copy shall be on file in the office of the City Clerk and open for public inspection. The proposed parcels and 62 properties within said area are those to be assessed to pay certain costs and expenses for said maintenance work.

Section 3. The proposed maintenance work within the area proposed to be assessed shall be for certain street lighting improvements and landscape maintenance, as said maintenance work shall be set in the Engineer's Report to be prepared for the City Council for consideration.

Section 5. Upon completion, said "Report" shall be filed with the City Clerk who shall then submit the same to the City Council for its consideration pursuant to Section 22623 and 22624 of the Act.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
63

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to Reso. No. 2023-

EXHIBIT A
64 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE ENGINEER'S REPORT

FOR THE LEVY OF THE ANNUAL ASSESSMENT FOR
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2
WHEREAS, pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council did, by previous resolution, order the preparation of an Engineer's Report consisting of plans and specifications, estimate of cost, a diagram of the Maintenance District, and assessment spread relating to LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, said "Report" has been presented to this City Council as required by the Act and as previously directed by resolution; and
WHEREAS, this City Council has now carefully examined and reviewed the "Report", as presented, and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said "Report".

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. That the above recitals are all true and correct.

Section 2. That the "Report", as presented, consisting of the following:

A. Plans and Specifications;
B. Estimate of Cost;
C. Diagrams of the Maintenance District; and
D. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Clerk as a permanent record and to remain open for public inspection.

Section 3. That the City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation of the Engineer's Report, attached hereto as Exhibit A and incorporated by reference herein.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:
65

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to Reso. No. 2023-
AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
66 27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864

www.willdan.com

City of Rocklin

Engineer’s Report

Landscape and Lighting
Maintenance District No. 2

FISCAL YEAR 2023/2024

Intent Meeting: May 9, 202 3
Public Hearing: June 13, 202 3

67 TABLE OF CONTENTS
TABLE OF CONTENTS .............................................................................................. 1 I. OVERVIEW ....................................................................................................... 2 A. BACKGROUND ............................................................................................................. 2 II. PLANS AND SPECIFICATIONS ...................................................................... 2 III. ESTIMATE OF COST ....................................................................................... 3 IV. METHOD OF APPORTIONMENT .................................................................... 4 A. ASSESSMENT OF THE ESTIMATED COSTS ........................................................ 4 B. ASSESSMENT RATES ................................................................................................ 7 V. ASSESSMENT DIAGRAM ............................................................................. 12 VI. ASSESSMENT ROLL .................................................................................... 13

68 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 2 I. OVERVIEW
A. BACKGROUND

The City of Rocklin Landscaping and Lighting Maintenance District No. 2 ("the District") was formed for the purpose of maintaining streetlights, safety lighting, and all related costs of maintenance of roadway landscaping located within the District. The 2023/2024 Engineer's Report for the District is submitted for review pur suant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.

The 2023/2024 Engineer's Report consists of the following:

1. Plans and specifications of the improvements to be maintained.

2. An estimate of the costs for maintaining the imp rovements for the 2023/2024 Fiscal Year.

3. An assessment of the estimated costs for the mai ntenance work for the 2023/2024 Fiscal Year.

4. A diagram of the area proposed to be assessed.

5. An assessment roll for the 2023/2024 Fiscal Year .

II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvemen ts" within the District, which consist of street lighting, safety lighting, and all related c osts for the maintenance of roadway landscaping in the District. The total number of st reetlights to be maintained in 2023/2024 will be 2,924.

Safety lighting to be maintained consists of traffi c signals and flashing yellow safety lights.

There are fifty-two (52) traffic signals, four (4) flashing beacons, four (4) speed radar signs and fifteen (15) blinker signs to be maintained in the District during 2023/2024.

Landscaping maintenance costs consist of labor, mat erials, water, electric (for landscape water meters), contract and professional services, and equipment associated with the maintenance of landscaping. The cost of operating irrigation timers for roadway landscaping is also included in this category of expense. There are one hundred fifty-four (154) irrigation controllers. Maintenance costs will be allocated to the "benefit zones" of the District based on the level of maintenance required by each zone.

69 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 3 III. ESTIMATE OF COST
The City’s budget for the District shown below deta ils the estimated costs for Fiscal Year 2023/2024, as available at the time of preparation of this report.

Estimated Landscape Maintenance Costs $1,380,700
Estimated Signals and Lights Costs 1,078,400
Estimated Administrative Overhead 345,600
County Collection Fee 26,800 Total Costs $2, 831 ,500

Reserve Contribution ($146,714)

Total Assessments* $2, 68 4,7 86

* Levy will be slightly less than budget due to rou nding of parcels to the nearest even penny in order to be placed on the Secured Roll.

Details of total costs:

Labor/Benefits $734,000
Materials/supplies 131,500
Utilities 388,600
Services 640,100
Communications 446,300
Travel, Training 4,000
Fleet Services 109,700
Repair and Maintenance 280,000
Rentals 7,000
Collection Fees 26,800
Equipment 30,300
Miscellaneous 500
Administrative Overhead 32,700
(1) Total $2,831,500

Proposed maintenance includes:

Replacement/repair of existing landscape, walls, and fences.

(1) Costs exceed expenses due to an increase in operat ing expenses. This expense will be paid from District reserves.
70 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 4 IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS

Assessments are listed by Zone of Benefit in the at tached Table A. All assessments were created by the calculations described below in June of 1996, except in Zones of Benefit 42 through Zone of Benefit 86. Zones of Benefit 42-54 and 56-86 were established by resolution following a landowner election. Zone of Benefit 55 was established at the time of annexation into the City in accordance with Local Agency Forma tion Commission findings. All zones have been assigned a base year assessment, and zone s 42 through 86 are adjusted annually by 4 percent to reflect inflationary increases.

Unit Assignment Tables

For all "planned" parcels located in zones 24, 32, 33, 34, 35, and 36 (Stanford Ranch), and for developed commercial and multi-family parcels l ocated in zones 23, 30, 52, 54, and 56 an Equivalent Dwelling Unit (EDU) total has been as signed to each parcel. An EDU is defined for taxing purposes as a single-family detached house on a single lot. The standard EDU is based on an average density of 5.3 single-family units per acre for an approved final large lot subdivision map. All other uses are compa red to the single-family dwelling unit in establishing the number of taxable units assigned to a parcel of land.

Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Condominium 1.0 per unit
Duplex, Triplex 0.8 per unit Multi -Family 10.0 per acre
Developed Non -Residential
Business/Professional 10.0 per acre
Commercial 10.0 per acre
Industrial 6.0 per acre
Undeveloped Parcels 5.3 per acre

71 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 5 For parcels located in zone 58 and zone 67, the following EDU factors have been designated and only those parcels within these two zones that are in their final map phase prior to June 30th of the current year are subject to the upcoming fiscal year’s assessment.

Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Multi -Family Residential 0.63 per unit
Developed Non -Residential
Business/Professional 5.3 per acre
Commercial 5.3 per acre

For parcels located in zones 59 through 86 the following EDU factors have been designated for each land use:

Zone 55

For all parcels located in the Atherton Tech Center /Herman Miller Property (zone 55), an Equivalent Taxing Unit (ETU) total has been assigned to each parcel. An ETU is defined for taxing purposes as a Final Use Parcel. A Final Use Parcel is a parcel that has been subdivided to its final lot size. Parcels not determined to be Final Use Parcels are assigned an ETU factor based upon estimated future development. The Herman Miller property (now owned by William Jessup University) was determined to have an ETU assignment of 28 ETUs.

72 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 6 Zones of Benefit 23 through 41

Assessments in Zones of Benefit 23 through 41 were calculated as detailed below.

The annual assessment for landscaping and lighting is calculated using the following formula:

Annual Assessment = I + J + K + L + M

Where,

I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment
M = Cost of Notification

The formula for the Street Lighting Maintenance Assessment is as follows:

(G-(D-E))/C

Where,
G = 1996-1997 Estimated Street Light Maintenance Costs
D = 1995-1996 Estimated Street Light Maintenance Costs
E = 1995-1996 Actual Street Light Maintenance Costs
C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone

The Administrative Overhead of $3.33 per Equivalent Dwelling Unit represents 15% of the total 1996-1997 lighting maintenance costs for Dist rict 1, divided evenly by the number of assessable 1996-1997 EDUs in District 1. See the 1996-1997 Engineer's Report for District 1 EDU figures.

The Traffic Safety Lighting Assessment is calculated using the following formula:

Traffic Safety Lighting Assessment = Total Cost of Maintenance for Traffic Safety/Total EDU's

The Landscape Maintenance Assessment is calculated using the following formula:

Landscape Assessment = Cost of Landscape Maintenance per Zone/total EDUs per zone

73 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 7 B. ASSESSMENT RATES

Zones of Benefit 23 through 41

Assessments in Zones of Benefit 23 through 41 for t he purposes of this report were established in June of 1996 and have not changed. In compliance with Proposition 218, the City will levy the 2023/2024 assessments using the same methodology used in the previous year. There has been no change in the assessment me thodology since the 1996-1997 assessment proceedings.

Zones of Benefit 42 through 54 and 56 through 86

Assessments in Zones of Benefit 42 through 54 and 5 6 through 86 were assigned a base year assessment in the year of the zone's formation with a 4% inflation rate to be added to the base levy in each year after the base year. The base year and base assessment are shown below:

Zone Zone Description
Resolution
Number Ba se Year
Base
Rate/EDU
42 Stanford Ranch Lot 34 98-269 1999-2000 $117.00
43 Andrea Court 98 -168 1998 -1999 $158.00
44 Parcel 38 Stanford Ranch 98 -222 1998 -1999 $101.00 45 Reedy Subdivision 98 -332 1999 -2000
Single Family =
$88.00
High Density =
$21.00
46 Sunset West/R.C.Collet 99 -105 1999 -2000 $28.54 47 Sunset West/Cresleigh 99-106 1999-2000 $29.53
48 Sunset West -Diversified Investors/Syncom
Homes/Cresleigh/Kaufman and Broad 99 -373 2000 -2001 $33.88 49 Sunset West Lot 49A, B & C 00-176 2000-2001 $61.37
50 Quarry Ridge Units 1 -4 00 -346 2001 -2002 $73.87 51 Yankee Hill Estates Units 1 -6 01 -299 2002 -2003 $90.21 52 Rock Eight Units 1-3 02-140 2002-2003 $69.05
53 Quarry Ridge Units 6 & 7 02 -236 2003 -2004 $57.27 54 Sunset West Lots 1 & 2A 03 -047 2003 -2004 $28.83 56 Sierra Valley Oaks 03-237 2004-2005 $50.53
57 Parcel K - Stonegate 04 -037 2004 -2005 $52.49
58 Whitney Oaks 05 -070 2005 -2006 $123.96
59 Blue Oaks 05-170 2006-2007 $67.08
60 Orchard Creek 06 -036 2006 -2007 $34.53
61 Croftwood 06 -055 2006 -2007 $310.44
62 Granite Lakes Estates 07-060 2007-2008 $159.84
63 Rocklin Executive Office Park 07 -252 2008 -2009 $243.05 64 Sierra College Center 07 -307 2008 -2009 $184.55 65 Meyer Court 08-219 2008-2009 $65.18
74 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 8 Zone Zone Description
Resolution
Number Ba se Year
Base
Rate/EDU
66 Pacific Tech Center 08 -121 2008 -2009 $92.23
67 Whitney Ranch Phase II SD -2006 -06A 11 -155 2011 -2012 $66.02 68 Sierra College Interchange Rocklin Commons DL 2006 -7 13 -30 2013 -2014 $77.68 69 Sierra College Interchange Rocklin Crossings DL 2006 -7 13 -31 2013 -2014 $58.60 70 Sunset West Parcel 48 SD -2006 -02 2013 -119 2013 -2014 $47.57 71 Sunset West Parcel 39 SD -2006 -04 2013 -184 2013 -2014 $75.47 72 Rocklin Del Rio Self Storage DL -2009 -01 2014 -7 2013 -2014 $9.13 73 Rocklin 60 SD -2005 -07 2014 -242 2014 -2015 $379.95 74 Arco Station DR -2013 -11 2014 -88 2014 -2015 $256 .98 75 Avalon SD -2013 -01 201 4-246 2014 -2015 $357.15 76 Parklands South SD -2013 -03 2014 -266 2014 -2015 $371.46 77 Center at Secret Ravine DL -2009 -03 2015 -79 2015 -2016 $96.56 78 Brighton Subdivision SD -2014 -0002 2015 -220 2015 -2016 $279.57 79 Garnet Creek SD -2013 -10 2015 -216 2015 -2016 $79.87 80 Spring Valley Phase 1 Village 1 SD -2013 -07 2015 -223 2015 -2016 $207.49 81 Audi Rocklin SD -2013 -06 2015 -307 2015 -2016 $79.82 83 Parklands North 2016 -04 2016 -04 2015 -2016 $455.86 85 Granite Drive Estates 216 -99 2016 -41 2016 -2017 $10.23 86 Spring Valley Village Phase I 2016 -64 2016 -64 2016 -2017 $206.24

The base year assessment for landscaping and lighting maintenance is calculated using the following formula:

Annual Assessment = I + J + K + L

Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment

The formula for the Street Lighting Maintenance Assessment is as follows: G/C

Where,
G = Estimated Street Light Maintenance Costs for the year in which the zone was formed C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone for the year in which the zone was formed or, in the case o f zone 58, the number of anticipated Equivalent Dwelling Units once the zone is fully developed.

75 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 9 The Traffic Safety Assessment and Landscape Mainten ance Assessment are calculated using the same formulas applied in Zones of Benefit 23 through 41. The assessments are calculated using the same data used in the year in which the zone was created.

Zone of Benefit 55

Assessments in Zone of Benefit 55 were assigned a base year assessment in the fiscal year following the zone's annexation with a 4% inflation rate to be added to the base levy in each year after the base year. A study conducted by City staff determined that the costs of maintenance in Zone of Benefit 55 would be approxim ately the equivalent to assessments collected under the 2002-2003 Placer County CSA#28 - Zone 47 assessment methodology.

The base assessment was determined to be equivalent to the area's prior year assessment as determined by the methodology applied by the Placer County CSA #28 - Zone 47.

The base year assessment for landscaping and lighting maintenance is calculated using the following formula:

Annual Assessment = (I x A) + L

Where,
I = Street Lighting Maintenance Assessment
A = Gross Assessable Acreage
L = Landscape Maintenance Assessment

The formula for the Street Lighting Maintenance Assessment is as follows: G/B Where,
G = Estimated Street Light Maintenance Costs
B = Gross assessable acres in the benefit zone

The Landscape Maintenance Assessment is calculated using the following formula:

Landscape Assessment = Cost of Landscape Maintenance per zone total ETUs per zone

Zone of Benefit 55 allows for the assessments on a common area to be reapportioned to the parcels receiving benefit from that common on the basis of land area.

76 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 10

TABLE A
ESTIMATED UNITS AND EDU’S – 2023/2024
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2

Zone Total Parcels
FY 2023/2024
Total EDU'S
FY 2023/2024
Maximum
Assessment
Rate
Proposed
Applied Rate
Total
FY 2023/2024
Proposed Levy
23 198 268.02 $48.30 $48.30 $12,945.36
24 1,052 1,276.55 90.46 90.45 $115,467.30
25 132 132.00 50.78 50.78 $6,702.96
26 37 37.00 8.79 8.78 $324.86
27 73 73.00 24.12 24.12 $1,760.76
28 123 123.00 72.61 72.60 $8,929.80
29 80 80.00 34.79 34.78 $2,782.40
30 885 1,633.32 49.57 49.56 $80,955.30
31 291 291.00 60.09 60.08 $17,483.28
32 746 2,024.78 84.76 84.76 $171,620.18
33 1,148 1,354.34 89.50 89.50 $121,213.36
34 1,185 3,194.17 71.83 71.83 $229,426.72
35 1,854 1,854.00 5.00 5.00 $9,270.00
36 512 657.38 87.73 87.72 $57,666.84
39 93 0.00 $0.00 $0.00 0.00
41 76 76.00 36.10 36.10 $2,743.60
42 101 101.00 299.82 299.82 $30,281.82
43 8 8.00 421.20 421.20 $3,369.60
44 65 65.00 269.24 269.24 $17,500.60
45 140 140.00 225.57 225.56 $31,578.40
46 517 535.79 73.12 73.12 $39,176.90
47 176 176.00 75.75 75.74 $13,330.24
48 1,030 1,030.00 83.47 83.46 $85,964
49 258 258.00 151.24 151.24 $39,019.92
50 62 62.00 175.09 175.08 $10,854.96
51 188 188.00 205.58 205.58 $38,649.04
52 95 96.10 157.35 157.34 $15,120.40
53 30 30.00 125.49 125.48 $3,764.40
54 9 57.24 63.18 63.18 $3,616.24
55 37 174.61 1,465.53 1,465.53 $255,901.74
56 70 70.00 106.44 106.44 $7,450.80
77 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 11 Zone Total Parcels
FY 2023/2024
Total EDU'S
FY 2023/2024
Maximum
Assessment
Rate
Proposed
Applied Rate
Total
FY 2023/2024
Proposed Levy
57 109 109.00 110.56 110.56 $12,051.04
58 1,836 1,853.08 252.58 252.58 $468,047.54
59 167 451.39 130.66 130.65 $58,975.52
60 12 440.24 67.26 67.26 $29,612.42
61 139 139.00 604.70 604.70 $84,053.30
62 50 110.00 299.37 299.37 $32,930.26
63 7 3.13 437.72 437.72 $1,371.06
64 3 52.10 332.36 332.36 $17,316.18
65 9 9.00 112.87 112.86 $1,015.74
66 7 41.02 166.10 166.10 $6,813.74
67 1,538 1,538.00 105.70 105.70 $162,566.60
68 19 199.75 114.99 114.98 $22,968.40
69 21 261.65 86.74 86.74 $22,695.58
70 61 61.00 70.42 70.42 $4,295.62
71 48 48.00 111.71 111.70 $5,361.60
72 1 50.88 13.51 13.51 $687.62
73 169 169.00 540.79 540.78 $91,391.82
74 1 6.73 365.81 365.80 $2,461.86
75 76 76.00 508.34 508.34 $38,633.84
76 66 66.00 528.70 528.70 $34,894.20
77 4 18.82 132.15 132.15 $2,487.00
78 74 74.00 382.61 382.60 $28,312.40
79 79 79.00 109.31 109.30 $8,634.70
80 130 130.00 283.96 283.96 $36,914.80
81 1 24.59 109.24 109.24 $2,686.18
83 76 76.00 623.88 623.88 $47,414.88
85 71 81.82 13.46 13.46 $1,101.30
86 89 89.00 271.40 271.40 $24,154.60
Total 16,035 22,324.49 $2,684,721.38

Note: Levy for individual parcels are rounded to the nearest even pennies as required by Placer County.

78 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 12 V. ASSESSMENT DIAGRAM
The map showing benefit zone boundaries is attached to the Report.

79 81
80 79
78 77
76 75
73 33
74 29
66 67
68 69
70 71
45 23
24 25
26 27
28 72
30 31
32 34
35 36
38 39
41 42
43 44
65 46
47 48
49 50
51 52
53 5454
55 56
57 58
59 60
61 62
63 64
City of Rocklin
Landscape and Lighting Maintenance District No. 2
²
77 78
79 80
81 83
85 86
City of Rocklin Boundary
Zones
23 24
25 26
27 28
29 30
31 32
33 34
35 36
38 39
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
5/2
80 2023/2024 Rocklin Landscape and Lighting Maintenanc e District No. 2 13 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed assessment for Fiscal Year 2023/2024 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of Placer. The Preliminary Assessment Roll is provided as part of this report and is incorporated herein.

The description of each lot or parcel is part of the records of the Assessor of the County of Placer and these records are, by reference, made part of this Report.

81 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

DECLARING ITS INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2

AND SETTING A TIME AND PLACE FOR

PUBLIC HEARING THEREON
WHEREAS, pursuant to Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscape and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as:

LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2 (hereinafter referred to as the "Maintenance District"); and
WHEREAS, there has been presented and approved by the City Council of the City of Rocklin the Engineer's Report on the levy of the annual assessment for fiscal year 2023/24, as required by the Act.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above recitals are all true and correct.

Section 2. The public interest and convenience require, and it is the intention of this City Council to levy and collect annual assessments for the continual maintenance of street lighting and landscaping for fiscal year 2023/24, all to serve and benefit the Maintenance District as said area is shown and delineated on a map approved by this City Council and which is on file in the office of the City Clerk, and open to public inspection.

The map so referenced is hereby incorporated herein.

Section 3. The proposed maintenance work within the area to be assessed shall be for certain existing street lighting and landscaping improvements. No new improvements or substantial changes to existing improvements are proposed.

Section 4. Reference is made to the Engineer's Report on file with the City Clerk and open to public inspection for a full and detailed description of the improvements, the boundaries of the Maintenance District and the zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.

Section 5. It is proposed that the approved methodologies for calculating the assessment for each parcel remain unchanged from the 2022/23 fiscal year. 82

Page 2 ends

to Reso. No. 2023-
Section 6. Any lots or parcels of land owned by a federal or state governmental agency or other local agency shall not be subject to assessment.

Section 7. NOTICE IS HEREBY GIVEN that Tuesday, June 13, 2023, at or after the hour of 6:00 P.M., in the City of Rocklin City Council Chambers, 3970 Rocklin Road, Rocklin, California, being the regular meeting place of said City Council, is the time and place fixed by this City Council for public hearing, for the hearing of protests or objections in reference to the levy of the proposed assessment, and any other matters contained in this resolution. Any person who wished to object to the levy of assessments for street lighting and landscaping may appear.

Megan Bressem
Management Analyst
City of Rocklin
3970 Rocklin Road
Rocklin, California 95677
Phone: (916) 625-5029
PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
83 City Council
Staff Report

Subject:

Intention to Annex Maverik Gas Station (APN 017-283-047-000) into Community Facilities District No. 1
Date:

May
9, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Megan Bressem, Management Analyst
Department:

Administrative Services - Finance
Recommendation:

Background:

Maverik Gas Station, Assessor's Parcel Number 017-283-047-000, is a retail commercial property located on the westerly side of the intersection of Sunset Boulevard and Lonetree Boulevard. The development of Maverik Gas Station is conditioned on, among other things, annexation into Community Facilities District (CFD) No. 1.

CFD No. 1 finances the operation and maintenance of fire protection and suppression services and ambulance and paramedic services.

The landowner has submitted a petition and waiver letter for CFD No. 1, which requests the annexations to occur and waives some of the procedural requirements for processing the annexations. With the petitions and waivers, the City Council may adopt the resolution of intention at this meeting, and proceed with the public hearing and election, and order the annexation at its regular meeting on June 27, 2023.

Fiscal Impact:

There is no direct fiscal impact to the General Fund from the staff recommendation.

Item Number 3.L

ATTACHMENTS:

1. Resolution

2. Annexation Map
84 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN OF INTENTION TO ANNEX

TERRITORY TO ROCKLIN COMMUNITY FACILITIES
DISTRICT NO. 1 (ANNEXATION NO. 78)

AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN
(Maverik Gas Station, APN 017-283-047-000)
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council finds that there exists in the City of Rocklin a district known as Rocklin Community Facilities District No. 1 (the "CFD") formed and established pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code (Mello-Roos Community Facilities Act of 1982, Government Code section 53311 et seq. (the "Act")).

Section 2. The City Council further finds that the public convenience and necessity require that certain territory be added to the CFD.

Section 3. The territory included in the existing CFD is as shown on the amended maps thereof filed in Book 1 of Maps of Community Facilities Districts to which maps reference is hereby made. The territory proposed to be annexed to the CFD is as shown on the Annexation Map No. 78 to the CFD on file with the City Clerk, the boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars. The City Clerk is hereby directed to cause to be recorded in the office of the Placer County Recorder the Annexation Map No. 78 to the CFD, showing the territory to be annexed, within fifteen days of the date of adopting of this resolution. Said territory is commonly known as Maverik Gas Station.

Section 4. The public services authorized for the existing CFD are fire protection and suppression services and ambulance and paramedic services. The services to be provided in the territory proposed to be annexed to the CFD are fire protection and suppression services and ambulance and paramedic services as described in section 3 of Resolution No. 86-102 adopted by the Council on May 27, 1986 ("Resolution of Formation"). It is presently intended that the public services shall be shared without preference or priority by the existing territory in the CFD and the territory proposed to be annexed to the CFD.

Section 5. Except where funds are otherwise available, a special tax sufficient to pay for all such services will be annually levied and collected in the same manner as ordinary ad valorem property taxes on each building within the territory proposed to be annexed to the CFD at the following rates:
a) Single family detached - $243.45
b) Condominium - $243.45
c) Multi-family with up to four units - $365.17
d) Multi-family with five or more units - $765.12
e) Commercial - $318.80
f) Light industrial - $382.56
85

Page 2 ends

Reso. No. 2023-
Section 6. Beginning July 1, 2023 and each July 1 thereafter, the maximum annual tax rates assigned to each building category shall be increased to an amount equal to 103% of the amount in effect in the prior year.

Section 7. No alteration in the special tax rate authorized to be levied in the existing CFD shall be made as a result of the proposed annexation.

Section 8. A public hearing on the matter of the proposed annexation to Rocklin Community Facilities District No. 1, and for consideration and final determination of whether the public interest, convenience and necessity require the annexation of territory to the CFD and the levy of special taxes therein, shall be held on June 27, 2023, at 6:00 P.M. in the City of Rocklin Council Chambers, 3970 Rocklin Road, Rocklin, California.

Section 9. The City Clerk is hereby directed to give notice of the hearing in accordance with sections 53339.4, 53322 and 53322.4 of the Act by publication in the Placer Herald once at least seven (7) days prior to the hearing and by first-class mail to each registered voter and each landowner within the territory proposed to be annexed to the CFD at least 15 days before the hearing. The notice shall be substantially in the form specified in section 53339.4 of the Act.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
86 CFD BOUNDARYLONETREE BOULEVARDSUNSET BOULEVARD
256.08'N56°22'28"E
354.22'N33°37'32"W
S44°27'46"W38.05'125.05'S57°24'10"WS68°19'49"W50.55'S14°08'19"W42.49'265.92'N31°00'00"W L64.89'R933.00'D003°59'06"PARCEL BMBR 2021-012536APN 017-283-048-000 LOT 27APN 017-284-017-000PARCEL 1APN 017-284-026-000PARCEL 2APN 017-284-027-000PARCEL 11APN 017-284-001-000 PARCEL 5A33 PM 36APN 378-010-006-000LOT 6APN 017-283-010-000 LOT 7APN 017-283-012-000
PARCEL AMBR 2020-0099654APN 017-086-012-000
ANNEXATION AREA2.00± ACRESCFD BOUNDARYAPN 017-283-047-000 ROCKLIN CORPORATE CENTERZ-BM-90
SUNSET LONETREE PHASE III34 PM 153ROCKLIN CORPORATE CENTERZ-BM-90SHEET 1 OF 1 BOOK ____ OF COMMUNITY FACILITIES DISTRICT, PAGE ____ANNEXATION MAP NO. 78 OFCOMMUNITY FACILITIES DISTRICT NO. 1MAVERIK GAS STATION / DR 2020-0003VICINITY MAPNOT TO SCALENNOTES:REFERENCE IS HEREBY MADE TO THAT CERTAIN MAP ENTITLED "PROPOSEDBOUNDARIES OF COMMUNITY FACILITIES DISTRICT NO. 1, CITY OF ROCKLIN,COUNTY OF PLACER, STATE OF CALIFORNIA,"FILED THE 3RD DAY OF APRIL 1987 ATTHE HOUR OF 9:12 AM IN BOOK 1 OF MAPS OF ASSESSMENT AND COMMUNITYFACILITIES DISTRICT AT PAGE 2, IN THE OFFICE OF THE COUNTY RECORDER OF THECOUNTY OF PLACER, STATE OF CALIFORNIA, WHICH THIS ANNEXATION MAPAFFECTS. 0'SCALE:80'40'160'1"=80'N
CITY COUNCIL'S STATEMENT:I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIESOF ANNEXATION NO. ________ TO COMMUNITY FACILITIES DISTRICT NO. 1,CITY OF ROCKLIN, COUNTY OF PLACER, STATE OF CALIFORNIA, WASAPPROVED BY THE CITY COUNCIL OF THE CITY OF ROCKLIN, AT A MEETINGTHEREOF, HELD ON THE ________ DAY OF __________________________, 2023, BY ITSRESOLUTION NO. _______________.HOPE ITHURBURNCITY CLERK OF THE CITY OF ROCKLINDATECITY CLERK'S STATEMENT:FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF ROCKLINTHIS ________ DAY OF ___________________________, 2023.HOPE ITHURBURNCITY CLERK OF THE CITY OF ROCKLINDATERECORDER'S STATEMENT:FILED THIS __________ DAY OF _____________________________, 2023, AT THE HOUR OF___________ ____.M., IN BOOK ____________ OF MAPS OF ASSESSMENT ANDCOMMUNITY FACILITIES DISTRICTS, AT PAGE __________ IN THE OFFICE OF THECOUNTY RECORDER IN THE COUNTY OF PLACER, STATE OF CALIFORNIA.RYAN RONCOCOUNTY RECORDER OF PLACER COUNTYDATEDEPUTYFILE NO. _______________________________ FEE ________________ PARCEL A OF MBR 2021-012536, BEING A PORTION OF SECTION 10, T.11N.,R.6E., M.D.B.&M. CITY OF ROCKLIN, COUNTY OF PLACER, STATE OF CALIFORNIA.MARCH 2023SITEWILLIAMJESSUPUNIV.SUNSET BLVD.65LONETREE BLVD.W OAKS BLVD.BLUE OAKS BLVD.INDUSTRIAL AVE. 87 City Council
Staff Report

Subject:

CALNET NextGen Cooperative Purchase Agreement
Date:

May
9, 2023
Submitted By:

Brian Graves, Information Technology Manager
Department:

Information Technology
Recommendation:

Background:

The California Department of Technology (CDT) has competitively bid telecommunication services through state awarded contracts known as the California Network and Telecommunication (CALNET) program since 1998. The City of Rocklin has piggybacked on these contracts to take advantage of the discounted pricing for telecommunication services.

CDT has negotiated new contracts, referred to as CALNET NextGen, through AT&T, which renew and improve nearly all CALNET 3 services while adding new offerings to meet the state's modern needs. Agencies currently using services under CALNET 3, like City of Rocklin, need to transition their existing services from the expiring CALNET 3 contracts to the new CALNET NextGen contracts by June 2023.

The City, by utilizing the cooperative agreement,
can leverage the CALNET NextGen rate,
which is approximately 20-30% lower than the current standard rate for phone and data line services. The City's competitive bid process would unlikely to realize the cost savings the CALNET NextGen contract offers. Therefore, staff recommends participating in the cooperative agreement by authorizing the City Manager to sign and submit the CALNET NextGen Non-State Entity Service Policy & Agreement (NESPA) and CALNET NextGen Authorization to Order (ATO) forms attached to this report on behalf of the City, consistent with Rocklin Municipal Code (RMC) Chapter 3.04.

Sections C and D of the RMC Chapter 3.04.090 authorizes the City to piggyback contracts and enter into cooperative purchase arrangements with other governmental entities if a government agency has solicited bids and awarded a contract for the goods and services which the City desires to obtain, and will require approval of the City Council, for the contract amount being greater than $50,000.

Item Number 3.M

88 Fiscal Impact:

Sufficient funds are available in the Fiscal Year 2022/23 Operating Budget in the General Fund (100) to cover the costs of the agreement. Future costs will be accounted for in subsequent operating budgets.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Agreement
89 RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE CALNET NEXTGEN CONTRACT FOR TELECOMMUNICATIONS SERVICES AND

AUTHORIZING THE CITY MANGER TO EXECUTE AN AGREEMENT
WHEREAS, the City of Rocklin has been piggybacking on the California Department of Technology (CDT) Cooperative Agreements for telelcommunications services that competitively bid and publicly solicited contracts from vendors who supply goods and services; and WHEREAS, CDT has negotiated new contracts that replace the existing CALNET 3 agreements, referred to as CALNET NextGen, and improve nearly all CALNET 3 services while adding new offerings to meet the state's modern needs along with the City’s while providing a 20%-30% lower rate than the standard costs; and
WHEREAS, staff have determined that it is in the City’s best interest to enter into a cooperative agreement with AT&T for the CALNET NextGen contracts that will charge the tariff rate which is 20%- 30% less than the current standard rate; and WHEREAS, the Rocklin Municipal Code Section 3.04.090, C-Cooperative purchasing/procurement and D-Piggyback purchasing allow for the City to enter into cooperative purchasing and/or Piggyback purchasing without separate competitive bidding by the City; and
WHEREAS, no additional fiscal impact has been identified as the amount for the requested services is included in the original budget as approved by the City Council of the City of Rocklin.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin approves the CALNET NextGen contract for telecommunication services with AT&T and authorizes the City Manager to execute the Agreement in substantially the form attached hereto as Exhibit “A”.

PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
90

Page 2 ends

Reso. No. 2023-
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
91 EXHIBIT A
92 93
94 95
96 97
98 99
100
101
102
103
City Council
Staff Report

Subject:

Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement)
Date:

May
9, 2023
Submitted By:

Angela Doyle, Senior Accountant
Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement).

Background:

Each year, the City notifies owners of vacant lots that they must maintain their property to minimize fire risk. If the properties are not abated by the land owners, the City has the right under state law to abate the properties, and seek reimbursement for the abatement costs.

Rocklin Municipal Code section 8.12.010 provides for weed and rubbish abatement in accordance with state statutory provisions. California Government Code section 39501 provides: “The legislative body may compel the owner, lessee, or occupant of buildings, grounds, or lots to remove dirt, rubbish, weeds, and rank growths from buildings or grounds and adjacent sidewalks. If the person compelled by the legislative body defaults, after notice prescribed by the legislative body, it may authorize the removal or destruction of the dirt, rubbish, weeds, and rank growths at that person's expense by a city officer. The legislative body may prescribe a procedure for the removal or destruction and make the expense a lien upon the buildings or grounds.”

California Government Code sections 39502 through 39588 set forth the requirements for notice, including a public hearing for this weed abatement process.

On April 12, 2022, the City Council adopted Resolution No. 2022-67, which identified vacant parcels requiring abatement, ordered that such abatement be completed by June 1, 2022, and set a public hearing to hear any protests. This resolution also provided that the City may perform abatement on properties that were not properly abated by the owners, and bill the responsible land owner for any costs incurred by the City.

In accordance with California Government Code section 39567.1, owners of affected vacant parcels were timely notified by mail of the abatement requirements, and the public hearing. On Item Number 3.N

104
April 26, 2022, the City Council held a public hearing and ordered the nuisances be abated.

The City's contractor performed abatement on properties that had not been abated by the owners and billed the City for its costs during the period of June-August 2022. The City then billed the property owners for the costs of abatement and sent second notices on those properties that did not respond to the first invoice.

Government Code sections 39574 and 39576 require the City Council to conduct a public hearing, to receive and consider a report on the costs of abatement, as well as any objections of the property owners liable to be assessed for the abatement. A copy of the report is attached to the resolution.

Therefore, a public hearing is set for June 13, 2023, at 6 p.m., or as soon thereafter as the matter may be heard by the City Council of the City of Rocklin at the Council Chambers located at 3970 Rocklin Road, Rocklin, for the receipt, consideration, and confirmation of the itemized written report showing the properties delinquent in paying the costs of nuisance abatement performed between June and August 2022. At the public hearing, objections of property owners liable to be assessed for the abatement shall be heard.

Fiscal Impact:

The City charges a fee of 15% of delinquent charges for parcels that require the processing of a property tax lien. The exact amount of the City fees associated with City collection efforts will be known for the public hearing on June 13, 2023.

ATTACHMENTS:

1. Resolution
105
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

SETTING A PUBLIC HEARING ON DELINQUENT NUISANCE ABATEMENT CHARGES (WEED ABATEMENT)
WHEREAS, pursuant to Rocklin Municipal Code section 8.12.010 and California Government Code section 39501 et seq. , the City may abate nuisances and consider the imposition of said abatement costs, subject to notice and public hearing requirements; and WHEREAS, on April 12, 2022, Council adopted Resolution No. 2022-67, which identified vacant parcels in the City of Rocklin that required abatement, ordered abatement to be completed by June 1, 2022, and set a public hearing for protests; and WHEREAS, the City provided written notice to the owners of affected vacant parcels of the abatement requirements and the public hearing for protests; on April 26, 2022 the public hearing was held, and thereafter, Council adopted Resolution No. 2022-80, which ordered the nuisances abated; and
WHEREAS, the City of Rocklin contracted for weed abatement services with Northern State Contractors, the lowest responsible bidder, and thereafter, Northern State Contractors performed abatement on the properties, and billed the City for its services between June and August 2022; and
WHEREAS, the City sent billing statements to the property owners for the costs of the nuisance abatement of their properties, and a second notice to the owners that did not respond to the first statement; and
WHEREAS, an itemized written report of parcels delinquent in paying the nuisance abatement fees is attached hereto as Exhibit “A.”
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The foregoing recitals are true and correct.

Section 2. A public hearing is set for June 13, 2023, at 6 p.m ., or as soon thereafter as the matter may be heard by the City Council of the City of Rocklin at the Council Chambers located at 3970 Rocklin Road, Rocklin, for the receipt, consideration, and confirmation of the itemized written report showing the properties delinquent in paying the costs of nuisance abatement performed between June and August 2022. At the public hearing, objections of property owners liable to be assessed for the abatement shall be heard. 106

Page 2 of 2 ends

Reso. No. 2023-
Section 3. Notice of the hearing shall be mailed to each affected owner of record as shown on the report by certified, return receipt mail to the address of the owners as shown on the last equalized assessment roll of the County of Placer or as otherwise known to the City of Rocklin at least ten (10) days prior to the hearing. This resolution shall also be posted near the Council Chambers at least five (5) days prior to the public hearing. Notice of the Public Hearing shall also be published once in the Placer Herald, a newspaper of general circulation circulated in the City of Rocklin, not less than ten (10) days before the hearing.

Section 4. The City Council may, after such hearing, and after considering any objections or protests of property owners liable to be assessed for the abatement, modify and/or confirm the report, and establish assessment liens for the delinquent abatement costs, plus City and County lien processing fees, on the secured property tax roll.

PASSED AND ADOPTED this 9th, day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
107
Exhibit A

Page 1 of 2 ends

to Reso. No. 2023-

DELINQUENT WEED ABATEMENT CHARGES

PARCEL APN PAST DUE

AMOUNT CITY ADMIN FEE COUNTY

COLLECTION FEE

TOTAL LIEN
AMOUNT
364-090-024-000 756.50 113.48 8.70 878.68
045-031-014-000 959.00 143.85 11.03 1,113.88
045-053-039-000 554.00 83.10 6.37 643.47
371-040-024-000 1,066.50 159.98 12.26 1,238.74
010-480-001-000 426.27 63.94 4.90 495.11
010-480-002-000 426.27 63.94 4.90 495.11
010-480-003-000 426.27 63.94 4.90 495.11
010-480-004-000 426.27 63.94 4.90 495.11
010-480-005-000 426.27 63.94 4.90 495.11
010-480-006-000 201.27 30.19 2.31 233.77
010-480-012-000 251.27 37.69 2.89 291.85
010-480-019-000 201.27 30.19 2.31 233.77
010-480-016-000 113.77 17.07 1.31 132.15
010-480-020-000 151.27 22.69 1.74 175.70
010-480-024-000 238.77 35.82 2.75 277.34
010-480-025-000 213.77 32.07 2.46 248.30
010-480-013-000 138.77 20.82 1.60 161.19
010-230-008-000 841.50 126.23 9.68 977.41
045-031-001-000 299.05 44.86 3.44 347.35
045-031-003-000 299.05 44.86 3.44 347.35
045-031-004-000 299.05 44.86 3.44 347.35
045-031-047-000 299.05 44.86 3.44 347.35
045-031-005-510 230.80 34.62 2.65 268.07
010-010-016-000 277.50 41.63 3.19 322.32
010-010-017-000 277.50 41.63 3.19 322.32
010-010-029-000 277.50 41.63 3.19 322.32
010-040-040-000 277.50 41.63 3.19 322.32
491-010-004-000 124.89 18.73 1.44 145.06
491-010-005-000 138.89 20.83 1.60 161.32
491-010-006-000 243.89 36.58 2.80 283.27
491-010-007-000 236.89 35.53 2.72 275.14
108
Exhibit A

Page 2 of 2 ends

to Reso. No. 2023-
491-010-008-000 138.89 20.83 1.60 161.32
491-010-009-000 124.89 18.73 1.44 145.06
491-010-010-000 236.89 35.53 2.72 275.14
491-010-003-000 236.89 35.53 2.72 275.14
491-010-013-000 3,197.89 479.68 36.78 3,714.35
010-024-002-000 788.00 118.20 9.06 915.26
010-480-011-000 466.50 69.98 5.36 541.84
030-140-024-000 466.50 69.98 5.36 541.84
TOTAL 16,757.00 2,513.59 192.68 19,463.27
109
City Council
Staff Report

Subject:

Setting a Public Hearing on Delinquent Refuse Collection Charges Date:

May
9, 2023
Submitted By:

Angela Doyle, Senior Accountant
Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Refuse Collection Charges.

Background:

Each year, pursuant to the terms of the franchise agreement with Recology Auburn Placer (Recology), the City assists Recology with the collection of delinquent solid waste collection fees within the City of Rocklin. If the fees are not paid, the City has the right, under state law, to administer special assessment liens against the properties through the County property tax bills. To begin this process, the City must first schedule a public hearing on the report of delinquent fees, and notify affected landowners of the hearing.

Pursuant to Rocklin Municipal Code section 13.08.110(C) and California Government Code sections 25831 and 38790.1, refuse collection fees that remain unpaid for a period of 60 or more days after the date upon which they were billed may constitute a special assessment against the respective parcels of land and are a lien on the property.

Pursuant to the City's franchise agreement with Recology, the City shall assist with the collection of unpaid bills for services provided to customers on accounts that are more than 180 days delinquent. The City has typically assisted Recology with the collection of unpaid bills by asking the County to add these bills as levies on the property tax rolls as allowed by State law. If the City intends to impose the special assessment liens on parcels with unpaid refuse collection charges, state law requires the City first hold a public hearing and notify affected landowners.

Therefore, a public hearing is scheduled for June 13, 2023, at the City of Rocklin City Hall, located at 3970 Rocklin Road, Rocklin, on or after the hour of 6:00 PM. At the conclusion of the hearing, and after considering any objections or protests of landowners liable to be liened for delinquent fees, adopt a resolution establishing a lien on the property tax roll on those properties for which services were rendered to the owner thereof for collection of refuse collection charges.

Item Number 3.O

110
Fiscal Impact:

ATTACHMENTS:

1. Resolution
111
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

SETTING A PUBLIC HEARING ON

DELINQUENT REFUSE COLLECTION CHARGES
WHEREAS, the City of Rocklin has a franchise agreement with Recology Auburn Placer for the collection of solid waste within the City of Rocklin; and WHEREAS, under the terms of the franchise agreement, the City may at the request of Recology Auburn Placer, assist in collecting delinquent garbage bills in accordance with Government Code sections 25831 and 38790.1; and
WHEREAS, Recology Auburn Placer has requested the City to conduct proceedings under Government Code sections 25831 and 38790.1 to place special assessment liens against those properties’ delinquent in their solid waste collection fees.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The recitals set forth above are true and correct.

Section 2. The City Council hereby sets a public hearing to be held on June 13, 2023, at the City of Rocklin City Hall, located at 3970 Rocklin Road, Rocklin, on or after the hour of 6:00 PM. At the hearing, the City Council shall consider a report of Recology Auburn Placer collection charges for parcels located in the City of Rocklin that have remained unpaid for at least 180 days, said report to include identification of the property and an itemized record of the delinquent charge. At the hearing, Council will hear protests, modify and/or confirm the report, and consider the imposition of assessment liens on properties for delinquent solid waste collection charges.

Section 3. Notice of the hearing shall be mailed to each affected owner of record as shown on the report by certified, return receipt mail to the address of the owners as shown on the last equalized assessment roll of the County of Placer or as otherwise known to the City at least ten (10) days prior to the hearing.

Section 4. The City Council may, after the hearing, and after considering any objections or protests of landowners liable to be liened for delinquent fees, adopt a resolution establishing a lien on the property tax roll on those properties for which services were rendered to the owner thereof for collection of refuse plus City and County lien processing fees. 112

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Section 5. Notice of the Public Hearing shall be posted in one public place within the City and published once in the Placer Herald, a newspaper of general circulation circulated in the City of Rocklin, not less than ten (10) days before the hearing.

PASSED AND ADOPTED this 9th, day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
113
City Council
Staff Report

Subject:

Agreement with R.E.Y. Engineers, Inc. for Pavement Rehabilitation Construction Management
Date:

May
9, 2023
Submitted By:

Justin Nartker, Director of Public Services
Rick Lawrence, Public Services Manager
Department:

Public Services
Recommendation:

Background:

The Pavement Rehabilitation Project, also known as Citywide Digouts, consists of arterial and collector road repairs and maintenance in order to preserve the roadways, extend the life of the roadway and prevent major rehabilitation in the coming years. These projects are funded by Federal funds from the Regional Surface Transportation Program (RSTP), administered through the State.

On February 9, 2021, the City Council adopted Resolution No. 2021-22 awarding the design and construction engineering services to R.E.Y. Engineers, Inc. (R.E.Y.). Over the last two years R.E.Y. has worked on the design and engineering for this project, which is now ready to move into the construction phase. This phase will begin by obtaining construction authorization from Caltrans and putting it out for formal bid.

The original intent was for City staff to provide the construction management of the project; however, current staffing vacancies have resulted in the need to seek services from an engineering firm with Caltrans/Federal project experience to provide construction management services.

Several options for construction management were reviewed by staff and it was determined that utilizing their existing design engineer would be the most viable option, on a sole source basis. This is from both a cost and time perspective due to R.E.Y.’s familiarity and knowledge of the project, reduction of the need to duplicate tasks already completed, and the ability to seamlessly incorporate construction management into the existing services they will be performing.

Item Number 3.P

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This project is planned for Fiscal Year (FY) 2023/24 in the 2023-2027 Capital Improvement Plan, with anticipation of the construction management preparation to begin in the current fiscal year. The contract with R.E.Y. is for an amount not to exceed $189,000 with approximately $20,000 to $39,000 be spent in FY 2022/23, and the remaining amount to be spent in FY 2023/24. While the design and construction of this project is eligible for RSTP funding, this portion, construction management, is not an eligible expense and will be funded using the SB325 Sales Tax Fund (Fund 210).

Fiscal Impact:

The contract cost of $189,000 will be funded using SB325 Sales Tax funds (210). It is anticipated that approximately $20,000 to $39,000 may be needed in FY 2022/23 and a budget appropriation may be necessary.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Agreement
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RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

AWARDING THE CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES

FOR THE PAVEMENT REHABILITATION PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH R. E. Y. ENGINEERS, INC.

WHEREAS, the Pavement Rehabilitation Project, also known as Citywide Digouts, consists of arterial and collector road repairs and maintenance in order to preserve the roadways and extend the life of the roadways; and WHEREAS, on February 9, 2021, the City Council approved Resolution No. 2021-22 awarding the design and construction engineering services to R.E.Y.

Engineers, Inc. and the City’s Associate Civil Engineer, providing construction management of the project however; and
WHEREAS, currently City’s Associate Civil Engineer is vacant and has not been filled resulting in the need to seek the services from an engineering firm, with Caltrans/federal experience, to provide construction management throughout the construction phase of this project; and
WHEREAS, several options for construction management were reviewed and it was concluded that R.E.Y. Engineers, Inc. would be the most viable option, on a sole source basis, from both a cost and time perspective due to project familiarity and knowledge, reduction of the need to duplicate tasks already completed, and the ability to seamlessly incorporate construction management into the existing services they will be performing; and
WHEREAS, a budget appropriation may be necessary to cover the construction management preparation cost, in an approximate amount of $39,000, through June 30, 2023 in the SB325 Sales Tax Fund (210). The remainder amount is included in the proposed Fiscal Year (FY) 2023/24 Capital Improvement Plan budget for City Council consideration, and will be submitted to the City Council for approval on June 27, 2023.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin approves and authorizes the City Manager to execute an Agreement in substantially the form attached hereto as Exhibit “A” for the Pavement Rehabilitation Project with R.E.Y. Engineers, Inc.

PASSED AND ADOPTED this 9th day of May, 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:
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to Reso. No. 2023-
ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
117
1733390.1 9959-001

CONTRACT FOR SERVICES
THIS CONTRACT is made on __________________________, by and between the CITY OF ROCKLIN a municipal corporation. (“City”), and R.E.Y. Engineers, Inc. “Contractor,” who mutually agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place and in the manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, the City Manager’s authorized designee, or by the Rocklin City Council, as required by the Rocklin Municipal Code or other local law or policy.

2. COMPENSATION
A. The City shall pay Contractor for the services rendered pursuant to this agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total sum of One Hundred and Eighty- Nine Thousand Dollars ($189,000). The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.

B. Contractor shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

Reimbursable expenses shall be limited to actual expenditures of Contractor for expenses that are necessary for the proper completion of the services and shall only be payable if specifically authorized in advance by City.

C. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. Contractor’s fees shall be as specified in the Scope of Work, Exhibit A or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information:
(1) Job/project name or description;
(2) City’s current purchase order and/or work order number (if applicable); (3) Contractor’s invoice number;
(4) Date of invoice issuance;
(5) Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task; (6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement.
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D. City shall make payment to Contractor net 30 days from receipt of an acceptable invoice. If Contractor’s performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the Contractor’s failure to perform is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 4. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above, or as set forth in the Schedule of Performance.

E. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

F. Contractor shall pay when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Contractor hereby agrees to indemnify City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section.

3. FACILITIES AND EQUIPMENT
Contractor shall at its sole cost and expense, furnish all facilities and equipment that may be required for Contractor to perform services pursuant to this agreement. City shall furnish to Contractor, only the facilities and equipment listed in Exhibit A (if any) according to any terms and conditions set forth in Exhibit A.

4. TERM OF CONTRACT
A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall continue in effect until June 30, 2024 unless sooner terminated as provided herein.

B. The services of Contractor are to commence upon execution of this Contract and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B.

5. SUSPENSION/TERMINATION:

A. City shall have the right at any time to temporarily suspend Contractor’s performance hereunder, in whole or in part, by giving written notice of suspension to Contractor. If City gives such notice, Contractor shall immediately suspend its activities under this agreement.

B. This Contract may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. If the agreement is terminated by the City:
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i. Contractor shall immediately cease rendering services pursuant to this agreement; ii. Contractor shall, not later than five days after such notice of termination, deliver to City copies of all information prepared pursuant to this agreement; iii. City shall pay Contractor the reasonable value of services rendered by Contractor prior to termination; provided however, City shall not in any manner be liable for lost profits that might have been made by Contractor had the agreement not been terminated or had Contractor completed the services required by this agreement.

Contractor shall furnish to City such financial information as in the judgment of the City is necessary for City to determine the reasonable value of the services rendered by Contractor. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity.

C. Notwithstanding any provisions of this Contract, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Contractor, and the City may withhold any payments due to Contractor until such time as the exact amount of damages, if any, due the City from Contractor is determined.

6. INDEPENDENT CONTRACTOR
Contractor enters into this Contract as an independent contractor and not as an employee or agent of the City. Contractor shall have no power or authority by this Contract to act on behalf of City in any capacity whatsoever as an agent, or to bind the City in any respect or to any obligations whatsoever. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this agreement.

7. AMENDMENTS, CHANGES OR MODIFICATIONS
Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

8. EXTENSIONS OF TIME
Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract or the attached Work Program in the manner provided in Section 7.

9. PROPERTY OF CITY
It is mutually agreed that all materials prepared by the Contractor under this Contract shall become the property of the City, and the Contractor shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Contractor in performing this Contract which is not Contractor’s privileged information, as defined by law, or 120
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Contractor’s personnel information, along with all other property belonging exclusively to the City which is in the Contractor’s possession.

10. COMPLIANCE WITH ALL LAWS:

Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, all applicable laws, ordinances, and codes of federal, State and local governments, which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

For all leases and purchases of materials, equipment, supplies or other tangible personal property used to perform the agreement and shipped from outside California, the Contractor and any subcontractors leasing or purchasing such materials, equipment, supplies or other tangible personal property shall obtain a Use Tax Direct Payment Permit or Seller’s Permit from the California State Board of Equalization, in accordance with the applicable SBE criteria and requirements. This provision applies in all instances unless prohibited by the funding source for the agreement.

11. WARRANTIES AND RESPONSIBILITIES - CONTRACTOR
A. Contractor agrees and represents that it is qualified to properly provide the services set forth in Exhibit “A” in a manner which is consistent with the generally accepted standards of Contractor’s profession.

B. Contractor is duly licensed, qualified and experienced to perform the services set forth in the Scope of Services, Exhibit A. Contractor represents and warrants that Contractor has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of state corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State.

C. Contractor shall perform all services required pursuant to this agreement in the manner and according to the standards currently observed by a competent practitioner of Contractor’s profession in California. Contractor shall devote such time and effort to the performance of services pursuant to this agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this agreement. Neither party shall be considered in default of this agreement to the extent that party’s performance is prevented or delayed by any cause that is beyond the reasonable control of that party.

D. All products of whatsoever nature that Contractor delivers to City pursuant to this Agreement shall be prepared in a professional manner and conform to the standards of quality normally observed by a person currently practicing in Contractor’s profession, and shall be provided in accordance with any scope of services or schedule of performance specified in Exhibits A or B.
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E. Contractor shall assign only competent personnel to perform services pursuant to this agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in Contractor’s staff assigned to perform the services required under this agreement, prior to any such performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person.

F. Contractor agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law.

G. Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Contractor in writing within sixty (60) days of discovery. Should Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this agreement is based on such independent investigation and research. Contractor shall be liable for any expenses thereby incurred.

12. SUBCONTRACTING
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either directly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Contractor.

13. ASSIGNABILITY
Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City. The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this agreement. However, claims for money due or to become due Contractor from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

14. INTEREST IN CONTRACT
Contractor covenants that neither it, nor any of its employees, agents, contractors, or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Contractor’s duties are more limited in scope than is 122
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warranted by the category designated by the City code and that a narrower disclosure category should apply. Contractor also agrees to make disclosure in compliance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Contractor in writing that Contractor’s duties under this Contract warrant greater disclosure by Contractor than was originally contemplated. Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

15. MATERIALS CONFIDENTIAL
To the extent permitted by law, all of the materials prepared or assembled by Contractor pursuant to performance of this Contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

16. LIABILITY OF CONTRACTOR-NEGLIGENCE
Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Contractor or its employees, agents, contractors or subcontractors.

17. INDEMNITY AND LITIGATION, COSTS
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify the City, its officers, officials, agents, employees and volunteers against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation court costs and reasonable attorneys’ fees, arising from all acts or omissions of Contractor, or its officers, agents or employees in rendering services under this Agreement; excluding however, such liability, claims, losses, damages or expenses arising from the City’s sole negligence, or willful acts. The provisions of this paragraph shall survive termination or suspension of this Contract. These Indemnification provisions are independent of and shall not in any way be limited by the Insurance requirements of this agreement. City approval of the Insurance required by this Agreement does not in any way relieve the Contractor from liability under this section.

18. CONTRACTOR TO PROVIDE INSURANCE
Contractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.

A. MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less 123
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than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensationas required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Contractor has no employees, Contractor must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Professional liability coverage shall extend for at least five years after completion of the Contractor’s services under this Agreement.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

B. OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverage . For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Notice of Cancellation . Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to the City, with ten days’ for notice of cancellation due to non-payment.

4. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement 124
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that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

6. Acceptability of Insurers . Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

7. Claims Made Policies . If any of the required policies for professional liability insurance provide claims-made coverage:
i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

8. Verification of Coverage . Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

9. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

19. GENERAL/MISCELLANEOUS PROVISIONS:

A. Contract Documents . This agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be 125
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incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

B. Non-Discrimination in Employment and Equal Employment Opportunity .

Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, color, ancestry, national origin, religious creed, sex (including pregnancy, childbirth breastfeeding or related medical condition), sexual orientation, gender, gender identity, gender expression and age (over 40), disability (mental and physical), medical condition, marital status, citizenship, and military and veteran status.

C. Inspection of Records . Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Contractor.

D. Entire Agreement. This Contract constitutes the entire agreement between the parties relative to the services specified herein and supersedes whatever oral or written understanding they may have had prior to the execution of this agreement. No alteration or modification of this agreement shall be valid or effective unless and until such modification is evidenced by a writing signed by both parties to this Contract, by persons authorized to act on behalf of the parties. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. Severability. If any portion of this agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of this agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

F. Waiver. Neither City’s acceptance of, or payment for, any service performed by Contractor, nor any waiver by either party of any default, breach, or condition precedent, shall be construed as a waiver of any provision of this agreement, nor as a waiver of any other default, breach or condition precedent or any other right hereunder.

G. Notice. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of Rocklin, Public Services Department
4081 Alvis Court
Rocklin, CA 95677
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City of Rocklin
Office of the City Attorney
3970 Rocklin Road
Rocklin, CA 95677

Contractor: R.E.Y. Engineers, Inc.
905 Sutter Street, Ste. 200
Folsom, CA 95630

H. Enforcement of Agreement. This Contract shall be interpreted, governed and enforced in accordance with the laws of the State of California. Venue of any action arising out of this Contract shall be brought and maintained in Placer County California, regardless of where else venue may lie. The parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such courts.

I. Attorney’s Fees. In any action brought by either party to enforce the terms of this Contract, each party shall bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

J. Power and Authority to Enter into Agreement . All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractor hereby warrants that it shall not have breached the terms or conditions of any other contract or Agreement to which Contractor is obligated, which breach would have a material effect hereon.

K. Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include digital electronic signatures (DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.

L. Exhibits. All exhibits referred to herein and attached hereto, are by this reference incorporated as if set forth fully herein.

CONTRACTOR
127
Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 11
By: _________________________
Donald McCormick, CEO
By: _________________________
Jacqueline Jaggers, CFO

CITY OF ROCKLIN
By: __________________________
Aly Zimmermann, City Manager
ATTEST:

By: _______________________
Hope Ithurburn, City Clerk
APPROVED AS TO FORM:

By: _______________________
Daniel Cucchi, Interim City Attorney
128
1733390.1 9959-001

EXHIBIT A
Contractor Proposal/Scope of Work
The Scope of Services is as follows:

PS&E Phase
Specifications with Federal Contract Language
R.E.Y. will prepare Project Specifications which include the required federal contract provisions.

We will update the Contract Specifications from the 2018 Citywide Digout Project to reflect the current project and current federal language requirements.

DBE Calculation
Utilization of federal funds requires DBE participation. To determine the appropriate DBE goal, R.E.Y. will prepare a Local Assistance Exhibit 9-D: Contract Goal Methodology specific for this project to determine the construction DBE goal.

Encroachment Permit
Procurement of the Encroachment Permit with Caltrans was previously a task that was to be performed by City Staff. Due to changes in Staff, additional assistance form R.E.Y. will be provided to procure the encroachment permit.

R.E.Y. will submit to and process an encroachment permit with Caltrans to facilitate the work described on the construction documents.

Bid Assistance
Construction Phase Assumptions: Bid assistance is currently in our scope of work and includes budget.
• Working Days: 40 days.
• Project will be constructed during normal daytime working hours. • Budget is included for full time observation.
• Materials testing will be performed on a part-time basis (an average of 4 hours per working day during digout and reconstruction operations). • Requests for information (RFI’s) requiring interpretation of design will be processed as soon as possible to avoid delays to construction.
• Contractor will utilize a current and valid Job Mix Formula (JMF) and JMF verification testing will not be required.
• Contractor to perform construction staking.

Contract Administration
R.E.Y. will work on behalf of the City to administer the construction contract. The anticipated construction management tasks include:
• No extended claims management beyond working days.
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Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 2
• We will work with the City to adjust work limits, if necessary to complete the project within the available budget.
• Coordinate and administer project kickoff meeting, preconstruction meeting, and weekly meetings during construction.
• Review contractor submittals and RFI’s.
o Coordinate construction document revisions and change orders. • Review and respond to extra work bills.
• Track working days and contract time.
• Support the City with reports required by the funding source including providing photos, assisting with annual reports, etc.
• Manage progress payments by evaluating work completed with work invoiced by the contractor
• Ensure labor compliance.
o Review certified payroll and conduct random employee interviews. • Prepare and maintain project construction binder.
• Coordinate project acceptance.
• Prepare Record Drawings (Included with our currently contracted scope of services). • Furnish project files and records to City upon completion of project.

R.E. Binder
R.E.Y. will prepare a Resident Engineer binder to assist with the construction management.

This binder will include quantities calculations, a list of submittal requirements, and identification of special provisions which require special attention.

Construction Observation
R.E.Y. will provide an inspector to observe construction activities, document employees and equipment performing work on the project. The inspector will perform site visits to evaluate appropriate HMA dig out limits ahead of operations. The inspector will prepare Daily Reports, observe and photograph construction activities, and track quantities. The inspector will not direct the contractor on which means and methods to use during construction; instead, he/she will monitor compliance with the construction documents (plans and specifications). The inspector will also ensure that only appropriate, approved materials are on site and being used during construction. In addition, the inspector will mark up and keep an up to date set of plans onsite indicating any deviations from design drawings. These drawings will used at the end of the project to assist in the record drawing process.

Materials Inspection
R.E.Y. will provide inspection services as needed, through completion of the project. The following services are anticipated:
• Perform (3) site visits to paint/mark out appropriate HMA digout limits. • Sample native soils for laboratory testing.
• Sample, test, and approve import soil (if required) and aggregate materials. • Test and observe HMA dig out repairs.
• Test and observe grind and HMA inlay operations.
• Test and observe pavement subgrade preparation and compaction (reconstruction areas).
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Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 3
• Test and observe AB placement and compaction.
• Test and observe hot mix asphalt (HMA) pavement construction. • Provide on-going geotechnical engineering consultation in the field throughout the duration of the project, as needed.

Materials Testing
R.E.Y. will provide materials testing in accordance with the project plans and specifications.

The anticipated materials testing services include:
• Aggregate base: compaction and material conformance.
• Asphalt concrete: material conformance, density, and asphalt content. • Portland cement concrete: material conformance and compression testing.

Water Pollution Control Program Monitoring
R.E.Y. will monitor the contractor’s implementation of the water pollution control plan. We have included a maximum of 5 rain events during the construction of this project. • Perform storm water inspections prior to and after rain events. • Monitor Contractor compliance with Water Pollution Control plan.

Project Closeout
R.E.Y. will follow Chapter 17 of the LAPM to document Project Completion. 131
Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 4

EXHIBIT B
Schedule of Performance
The construction management for this project is slated to begin in May of 2023 and is in effect until December 30, 2024.
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Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 5

EXHIBIT C
Schedule of Fees
The amount of the services below are for an amount not to exceed One Hundred and Eighty- Nine Thousand Dollars ($189,000). The Schedule of fees is as follow:

PS&E Phase $20,000
Includes :
 Specifications with Federal Contract Language
 DBE Calculation
 Encroachment Permit
 Bid Assistance
CONSTRUCTION PHASE $169,000
Includes:
 Contract Administration
 R.E. Binder
 Construction Observation
 Materials Inspection
 Materials Testing
 Water Pollution Control Program Monitoring
 Project Closeout
133
Contract for Services
R.E.Y. Engineers, Inc.

Pavement Rehabilitation Project
1733390.1 9959-001 6

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1733390.1 9959-001

EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONTRACTORS
By:

Donald McCormick, CEO
135
City Council
Staff Report

Subject:

Setting a Public Hearing to Amend Solid Waste Collection Services Rates within Rocklin
Date:

May
9, 2023
Submitted By:

Justin Nartker, Director of Public Services
Department:

Public Services
Recommendation:

Background:

Recology Auburn Placer (Recology) has been Rocklin’s solid waste provider since 1979. They operate under a Franchise Agreement originally granted by the City in 1979 and extended in 1999. In 2009 Recology was granted a new and revised Franchise Agreement in which they may apply for a yearly COLA rate adjustment per a specified formula. Recology Auburn Placer has approached the City with a request for a Cost of Living Adjustment (COLA) that consists of a Cost of Living Increase of 5.7%; however, the Franchise Agreement with the City of Rocklin has a maximum yearly increase of 4.0%. The remaining 1.7% of the COLA will be rolled into the following year.

There are procedures necessary for a solid waste fee increase in order to comply with Proposition 218. Refuse collection services are not subject to voter approval, but are subject to the notice, hearing and majority protest procedures set forth in Article XIIID, Section 6(a).

Recology rates compare favorably with neighboring communities, especially when considering the expanded service Rocklin residents receive. Beyond the normal weekly trash service, Rocklin residents receive green waste pickup; street sweeping; curbside e-waste recycling; spring cleanup; cardboard recycling and large dead animal pickup to assist with the Police Department's Animal Control Unit and Public Services; which is included in the monthly rate.

The current and proposed collection rates for common items are reflected in Attachment 3.

Fiscal Impact:

The proposed COLA of 4% is charged to the customer and will result in a minor increase to the City's franchise fee revenue, as shown in Attachment 2.

Item Number 3.Q

136

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Recology Rates

3. Common Collection Rates (Current and Proposed)
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RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

OF INTENT TO AMEND THE SOLID WASTE COLLECTION

SERVICE RATES WITHIN THE INCORPORATED LIMITS OF THE CITY OF ROCKLIN

AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON WHEREAS, Recology Auburn Placer is the franchise solid waste disposal contractor for the City of Rocklin; and
WHEREAS, Recology Auburn Placer has approached the City with a request for a Cost of Living Adjustment rate adjustment as provided by the terms of the Franchise Agreement for Solid Waste Handling Services between the City of Rocklin and Recology Auburn Placer; and
WHEREAS, with the passage of legislation Senate Bill (SB) 1383 current landfill costs will increase to comply with the additional SB1383 requirements effective January, 1, 2022, and to operate this high efficiency material recovery facility; and WHEREAS, Rocklin Municipal Code Section 13.08.100 provides that fees for collection of solid waste shall be set by resolution of the City Council.

Now therefore, the City Council of the City of Rocklin does resolve as follows:

Section 1. The above recitals are all true and correct.

Section 2. The Cost of Living service rate increase and Landfill cost increase presented by Recology Auburn Placer, the City of Rocklin's franchised solid waste hauler, is shown in the attached Exhibit A, which is incorporated herein by this reference.

Section 3. Notice is hereby given that Tuesday, June 27, 2023, at or after the hour of 6:00 p.m., in the Council Chambers of the City of Rocklin, 3970 Rocklin Road, Rocklin, California, the City Council shall hold a public hearing to provide an opportunity for owners of property and customers served by Recology Auburn Placer to appear and protest the proposed increase in fees. In the alternative, owners of property and customers served by Recology Auburn Placer may file a written protest with the City Clerk at the above address. The written protest must identify the parcel served by address or APN (assessor’s parcel number) and be actually received (not postmarked) by the City Clerk, before or during the public hearing. Only one protest per parcel shall be counted for purposes of establishing a majority protest to the proposed fee increase. 138

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Section 4. The City Clerk is authorized, instructed and directed to give further or additional notice of the proposed service rate increase and the time and place of the above noted Public Hearing, in the time, form and manner required by law.

Section 5. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person and the local agency or department so designated:

Justin Nartker
Director of Public Services
City of Rocklin
4081 Alvis Court
Rocklin, California 95677
Phone: (916) 625-5500
PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Hope Ithurburn, City Clerk
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EXHIBIT A
140
141
142
143
144
145
146
147
148
149
150
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Attachment 3
Common Collection Rates – Current and Proposed
Container
Base Rate
(Monthly) Disposal
Franchise
Fee Total + or -
Current Rate 1 - 32 Gallon Can 7.92 7.24 1.68 16.84
Proposed Rate* 8.24 7.87 1.79 17.90 +1.06
Current Rate Toter Total 13.66 14.48 3.13 31.27
Proposed Rate* 14.21 15.74 3.33 33.28 +2.01
Current Rate Unlimited Toter 18.70 18.62 4.15 41.47
Proposed Rate* 19.45 20.23 4.41 44.09 +2.62
Current Rate Sr. Unlimited Toter 9.85 18.62 3.16 31.63
Proposed Rate* 10.24 20.23 3.39 33.86 +2.23
Current Rate 1 Yd - 1 x Week 68.88 31.04 11.10 111.02
Proposed Rate* 71.64 33.72 11.71 117.07 +6.05
Current Rate 1 Yd - 4 x Week 204.44 124.15 36.51 365.10 Proposed Rate* 212.62 134.88 38.61 386.11 +21.01
Current Rate 4 Yd - 1 x Week 204.44 124.15 36.51 365.10 Proposed Rate* 212.62 134.88 38.61 386.11 +21.01
* Cost projections are based on the Cost of Living Increase at 4.0% and a landfill rate increase of

8.64%. Rates provided above are a sampling of the multiple rates provided within the Franchise Agreement.
152
City Council
Staff Report

Subject:

Ruhkala Community Service Awards Presentation
Date:

May
9, 2023
Submitted By:

Elizabeth Sorg, Management Analyst
Department:

City Manager's Office
Recommendation:

Recognize the 2023 Ruhkala Community Service Award honorees.

Background:

Mayor Ken Broadway, along with members of the City Council and the Community Recognition Commission, will present the 2023 Ruhkala Community Service Awards to this year’s honorees, listed below:

Alan Wing - Individual Honoree
Daniel Taylor - Pioneer Honoree
Gloria Beverage - Pioneer Honoree
Sierra College Foundation - Business, Group, or Service Organization Honoree

The City of Rocklin thanks each person and organization for their commitment to serving the Rocklin community.

The original nominations for the honorees are attached.

Fiscal Impact:

There is no additional fiscal impact. Funds for the Ruhkala Awards have been budgeted in the Fiscal Year 2022/23 Operating Budget.

Item Number 5.A

ATTACHMENTS:

1. 2023 Ruhkala Award Recommendations
153
Recommendations for the 2023 Ruhkala Awards
Ruhkala
Community Service Awards
2023
154

Ruhkala Community Service Awards Nominations
TABLE OF CONTENTS INDIVIDUAL OR COUPLE Alan Wing ............................................................................................................................... 2 BUSINESS OR ORGANIZATION Sierra College Foundation ....................................................................................................... 4 PIONEER Daniel Taylor ........................................................................................................................... 6 Gloria Beverage ...................................................................................................................... 9 155
Ruhkala Community Service Awards Nominations
2 Nomination Category: Individual or Couple Describe the community service performed by the nominee that merits consideration of a Ruhkala Award: Alan Wing has been an active member of our Rocklin community since 2005. After completing the Rocklin Police citizen volunteer academy as well as specialized training, Alan became a patrol volunteer. He has been my patrol partner from day one and without his enthusiasm, drive, and commitment to serve as an Ambassador of the City of Rocklin, I truly believe the City would be less safe! Every Monday night for the last 17 years, Alan has patrolled the 22 square miles of the city averaging 50 miles a night. This has added up to about 35,000 miles. Alan is the extra eyes and ears for the department while checking our schools, businesses, parks, and residential areas. If any suspicious activity is observed, it is called in to dispatch for an officer to respond to handle the incident. If there a vehicle collision or road hazard, Alan responds to set up traffic diversion (cones and electronic flares) and direct traffic around the accident site. When residents signup for a vacation check, Alan conducts a walk around the front of the property to check to be sure it is secure. Alan is a member of the volunteer emergency response team (VERT) that is available 24/7 when the department needs additional resources at an incident. Over the years he has responded to call-outs for missing adults, traffic control and perimeter security at a major collision investigation, traffic control at several law enforcement funerals, and a mutual aid request from Placer County Emergency Office to assist at a Roseville evacuation site during the Oroville Dam crisis. Alan recently certified with the department’s Project Lifesaver program. If an at-risk resident (ie: someone with Alzheimer’s), who is registered and wears a transmitter, wanders off from their home, an electronic receiver is able to track down the person. With this technology, the risk of being in unfavorable outdoor conditions for any great length of time is greatly reduced with hope of a successful outcome. Alan oversaw monthly maintaining and replenishing the first aid and evidence kits for the sworn Alan Wing Gaddis

INDIVIDUAL OR COUPLE
156

Ruhkala Community Service Awards Nominations

3 officer’s patrol vehicles for the last seven years. He recently trained and is mentoring a new group of volunteers to take over this assignment.

With the fleet of six volunteer vehicles, Alan is also responsible to ensure their own equipment (ie:
first aid kits, traffic cones, electronic power flares, GPS, and spotlights) is “patrol ready” on a quarterly basis, if not sooner.

Alan is a key logistics co-leader at our annual Patriot Day event, planning and directing high school volunteers to ensure vendors have the proper tables, chairs, tents, and other support equipment to assure a successful event.

For the past 10+ years, Alan has assumed a key traffic control location for the annual Run Rocklin directing vehicle traffic to protect the runners on the street.

Although he has a full-time job, Alan has consistently faithfully given his personal time and energy to conducting his many assignments with 110% effort. He has accumulated over 4000 volunteer hours and was awarded the Presidential Lifetime Achievement Award in 2019.

By volunteering, Alan has been able to support the department’s K9 program with an annual $500 donation, received through his former employer (retired from State Farm) community grant program.

Alan is the “Poster Adult” of what a Police and Fire volunteer is committed to do...provide any help to assure we have a safer community where families can work and play, knowing there are people like him who truly care about our City.

How has the nominee’s efforts helped the residents, businesses and/or stakeholders of Rocklin?:

N/A

When did the community service take place?:
2005 as a graduate of the Rocklin Police Volunteer Academy

Please include any other information about the nominee you feel is important:

N/A

Submitter Name: Stuart Lehman
Address:

Contact (Phone):

157
Ruhkala Community Service Awards Nominations
4 Nomination Category: Business, Group or Service Organization Describe the main goal of the businesses, group or service organization that is being nominated: The Sierra College Foundation exists to support students at Sierra College. How has the nominee’s efforts helped the residents, businesses and/or stakeholders of Rocklin?: The Sierra College Foundation has spearheaded a wide array of programs to support students at the Rocklin campus, delivering hundreds of thousands of dollars in scholarships every year. But where the Foundation really stands out is its nationally recognized programs for emancipated foster youth and veterans. Sierra College Foundation's support for emancipated foster youth has made the college a welcoming place for young people who often lack the support systems that so many college students take for granted. The Foundation rallies the community to support these students. Additionally, the Foundation has helped the College become known as one of the best places for veterans to study and get reacclimated to civilian life. The Foundation helped spearhead the creation of a fully staffed Veteran's Center and has helped hundreds and hundreds of veterans succeed. Describe the community service performed by the business, group or service organization that merits consideration for a Ruhkala Award: The College has been a cornerstone of Rocklin since 1962 and the Foundation has existed for nearly 50 years. Over the last two decades the Foundation has done ground-breaking work to assist students with housing and basic needs -- rallying the community to be partners in the effort. When did the community service take place?: The Foundation's work over the last 15 years has accelerated to support emancipated foster youth, veterans, students with housing needs and scholarships. Please include any other information about the nominee you feel is important: While the Foundation's work extends to people outside Rocklin it makes a huge contribution to Rocklin students as well as those living here temporarily to attend college.

Sierra College Foundation Alan Gaddis

BUSINESS, GROUP OR SERVICE ORGANIZATION
158

Ruhkala Community Service Awards Nominations

5 Submitter Name: Bill Halldin
Address:

Contact (Phone):

159
Ruhkala Community Service Awards Nominations
6 Nomination Category: Pioneer Describe the community service performed by the nominee that merits consideration of a Ruhkala Award: TRI CITY LITTLE LEAGUE - President 2 years 1975 - 1976 Coached 13 year old team and 13 year old All-Star team. Started the Little League division for 13 year old kids. It had previously been a 13-15 year old division called Seniors. LIONS CLUB OF ROCKLIN Rocklin Lions Club member from 1972-present President - 2 times 2015 and 2016 Treasurer 2018-2023 Loomis Basin Christmas baskets benefiting Rocklin needy families. Gave financial support and helped assemble and deliver boxes of food to Rocklin families. COMMUNITY COVENANT CHURCH Church member from 1968-present Served on the church board for 4 years. Helped assemble and deliver Christmas food baskets and Thanksgiving food baskets for needy families in the Rocklin community. Provided financial support for teachers at Parker Whitney in the form of school supplies for their classrooms. ROCKLIN HIGH SCHOOL Varsity Baseball Team: Kept the scorebook, stats and assisted with the team for 23 years. Traveled with the team to out of town tournaments. Made and printed memory books for all players and coaches from 1993 - 2016. Varsity Basketball Team: Made and printed memory books for all players and coaches from 1993-2010. Coached teams at summer camps 1998-2000. Co-Director of the Holiday Invitational Tournament in charge of All-Tournament Team selection 2000-2005. Hosted annual team dinners at his home. Traveled with the team to out of town tournaments and made financial donations to pay for team meals and other player expenses. Sponsored multiple "basketball" families in need by purchasing groceries, helping pay rent, and giving players jobs in order to earn money for Daniel Taylor Alan Gaddis

PIONEER
160
Ruhkala Community Service Awards Nominations
7 themselves and their family. ROCKLIN HISTORICAL SOCIETY Has been a member from 2017-2023. Attends meetings and fundraising events. CITY OF OF ROCKLIN Organized and ran a community track meet for all elementary School children in Rocklin. Part of the Centennial Celebration. COUNTY AND CITY OF ROCKLIN Served on the Placer County Grand Jury for 2 years and was the Foreman of the Grand Jury for 1 year. How has the nominee’s efforts helped the residents, businesses and/or stakeholders of Rocklin?: All of the groups and service organizations that Dan Taylor has donated his time too make a direct impact on children, adults, and families in the Rocklin community in one way or another. His efforts bring happiness to kids and improves the quality of life for families, especially those in need. He has and continues to make a positive impact in our community through the many groups he is still working with. When did the community service take place?: 1968-present Please include any other information about the nominee you feel is important: Daniel Taylor is 91 years old and has been a proud resident of Rocklin since 1968. He had 30 year career in education as a elementary school teacher, principal, and superintendent. His wife Clara Taylor also had a career in education as an elementary school teacher and principal. He has two children, Susan and Steve, who both became teachers. Steve currently is teaching and coaching basketball at Rocklin High school and is finishing up his 37th year in education. Daniel has lived a life of service to children, adults, and families in the Rocklin community for 55 years and counting. I don't think there are many people that have lived in Rocklin for as long as he has and have given so much of their time to so many different groups and organizations. He is certainly deserving of this award and the recognition that comes with it. He loves the Rocklin community and this award would be very meaningful to him at this point in his long life. 161

Ruhkala Community Service Awards Nominations

8 Submitter Name: Stephen Taylor
Address:

Contact (Phone):

162
Ruhkala Community Service Awards Nominations
9 Nomination Category: Pioneer Describe the community service performed by the nominee that merits consideration of a Ruhkala Award: Gloria has been contributing to the Rocklin community since she moved here in 1987. Many in Rocklin first made their acquaintance with Gloria through her employment with Gold Country Media. Over the years she worked for several of their papers and was editor of Rocklin's newspaper, The Placer Herald. She wrote a column for the paper titled "Surviving the Breakup", which came out of the support group that she led for divorcees. Gloria's care for her neighbor's wellbeing then led her to write a regular column titled "Surviving with Kids." As she got to know Rocklin, Gloria found places to plug in and get connected. She is a Board Member with the Rocklin Historical Society, and has been a contributor to the Quarry Quarterly for many years. Gloria is credited with instituting rotating displays at the Rocklin Historical Museum, where she serves as a docent. She also writes press releases and stories on behalf of RHS for the newspaper. Gloria has also been a member of the Rocklin Friends of the Library for many years. She has graciously served as Book Sale Chair and stores all of the used books donated to the Friends in her GARAGE, where she sorts them for sale in the Library book store, the eBay store, and for the Friends' semi-annual sales. She coordinates volunteers and provides training. Gloria also helps to manage the Little Free Library program which is a partnership between the City of Rocklin and the Friends. She provides books to member volunteers every month to aid them in restocking the Little Libraries for the community. (She personally curates one too!) Gloria also started the "Rocklin Reads" program that has showcased local authors and created a partnership between the Rocklin Friends of the Library and the Rocklin Historical Society. That partnership has also led to several co-sponsored Women's History events over the years. Gloria has been the leader of the Sierra College Osher Lifelong Learning Institute Book Club for seniors for many years; and if all of that was not enough, she just became the leader of a book club for seniors at the Atria Senior Living Community in Rocklin providing educational and recreational service to those who can't make it to the book club at the Rocklin Library. Gloria is also committed to the young people in our community and has served at ALL of our local high schools doing mock-interviews to help them gain valuable experience as they venture out into the world.

Gloria Beverage Gaddis
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Ruhkala Community Service Awards Nominations

10 How has the nominee’s efforts helped the residents, businesses and/or stakeholders of Rocklin?:

Gloria's service has helped to provide tens of thousands of dollars back to the Rocklin Library through all of the book sales she has been responsible for with the Rocklin Friends of the Library.

She has given of herself to ensure that seniors in our community have ways to remain stimulated, engaged, and growing through book clubs. She has reported the news with integrity for decades in our community. Her commitment to the Rocklin Historical Society has helped to make our history come alive and reach more residents in our growing city every year. Gloria's involvement in mock- interviews helps to give our young people a leg up when they enter the job market or prepare for college. She has invested in Rocklin's past, present, and future, and is wholly deserving of this recognition.

When did the community service take place?:

Over the last several decades.

Please include any other information about the nominee you feel is important:

This nomination is supported by:

Michele Vass, President, Rocklin Friends of the Library Getta Dolinsek, Vice President, Rocklin Friends of the Library Susan Brooking, Board Member, Rocklin Historical Society Linda Wampler, Board Member, Rocklin Historical Society

Submitter Name: Michele Vass
Address:

164
City Council
Staff Report

Subject:

Abatement of Public Nuisance in Various Locations in the City (Weed Abatement)
Date:

May
9, 2023
Submitted By:

Justin Nartker, Director of Public Services
Richard Lawrence, Public Services Manager
Department:

Public Services
Recommendation:

A
.

Conduct a public hearing to solicit comments on the Abatement of Public Nuisance in Various Locations in the City.

B
.

Background:

To complete the weed and rubbish abatement process, the City is required to hold a noticed protest hearing to hear objections from any landowners whose property has been declared a nuisance. On April 11, 2023, the City Council adopted Resolution No. 2023-43, which set May 9 2023 as the date of the public hearing. As required by statute, notices were sent to the owners of the properties declared a nuisance, via certified letters mailed on April 12, 2023.

After hearing the objections, if any, the City Council shall allow or overrule any objections. At that time, the City Council acquires jurisdiction to proceed and perform the work of removal and by approving the Resolution (Attachment 1) makes the order to proceed with abatement.

Approximately 680 vacant parcels in the City require weed abatement (Exhibit A of the Resolution). The weed abatement contractor will inspect each property prior to any abatement work; and, if found to be in compliance with the City Standards for Maintenance of Vacant Parcels, no work will be performed by the City contractor.

To date, the City has received one public comment, via email, which is included as Attachment 2.

Fiscal Impact:

This is funded out of the General Fund (100). No fiscal impact has been identified as there is a sufficient funding is budgeted and available in the Fiscal Year 2022/23 Operating Budget.

Item Number 6.A

165
The General Fund will be reimbursed as property owners pay the issued bills and as liens are placed against properties for noncompliance and nonpayment.

ATTACHMENTS:

1. Resolution

2. Public Comments Received as of May 2, 2023 .docx
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RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ORDERING ABATEMENT OF A PUBLIC NUISANCE ON VARIOUS

PROPERTIES IN THE CITY OF ROCKLIN
(Weed Abatement)
WHEREAS, on April 11, 2023, the City Council of the City of Rocklin declared conditions of certain property in the City of Rocklin a public nuisance, ordered the nuisance to be abated before June 1, 2023, pursuant to the City of Rocklin’s Standards for Maintenance of Vacant Parcels and Rocklin Municipal Code section 8.12, and set a public hearing for May 9, 2023; and WHEREAS, the conditions leading to the declaration of a public nuisance included the accumulation of combustibles, weeds, and other rank growth on the properties that substantially increase the fire hazard, and are a hazard to the public health and safety; and WHEREAS, in accordance with California Government Code sections 39567.1 and 39566, on April 12, 2023, City staff mailed to the property owners written notice of the City Council’s Resolution declaring the properties a public nuisance, ordering abatement, and the date for the public protest hearing; and
WHEREAS, on May 9, 2023, a public protest hearing was held before the City Council of the City of Rocklin, all persons present or participating remotely were provided an opportunity to be heard, and Council allowed or overruled any objections.

NOW THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The recitals set forth above are true and correct.

Section 2. The City Council of the City of Rocklin declares that certain properties in the City of Rocklin, identified on Exhibit “A,” attached hereto and incorporated herewith, have an accumulation of combustibles, weeds and other rank growth that substantially increase the fire hazard, and are detrimental to the public health, safety, and welfare, thereby constituting a public nuisance.

Section 3. It is therefore ordered that such nuisance be abated before June 1, 2023, or the City will cause the abatement to be accomplished and the cost thereof placed as a special assessment lien against the properties identified in Exhibit “A.” 167

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PASSED AND ADOPTED this 9th day of May, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Ken Broadway, Mayor
ATTEST:
_______________________________
Hope Ithurburn, City Clerk
168

EXHIBIT A

WEED ABATEMENT

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010-072-002-000 4920 PACIFIC ST ROCKLIN CA 95677
010-072-012-000 4970 PACIFIC ST ROCKLIN CA 95677
010-072-015-000 4950 PACIFIC ST ROCKLIN CA 95677
010-082-059-000 4700 GROVE STREET ROCKLIN CA 95677
010-091-022-000 4830 SAN FRANCISCO ST ROCKLIN CA 95677
010-092-010-000 4975 PACIFIC ST ROCKLIN CA 95677
010-121-006-000 3720 PINE ST ROCKLIN CA 95677
010-122-009-000 5145 RAILROAD AV ROCKLIN CA 95677
010-122-011-000 RAILROAD AV ROCKLIN CA 95677
010-134-010-000 5160 HIGH ST ROCKLIN CA 95677
010-144-007-000 FRONT ST ROCKLIN CA 95677
010-144-008-000 FRONT ST ROCKLIN CA 95677
010-170-002-000 5235 PACIFIC ST ROCKLIN CA 95677
010-181-084-000 4125 DIEGO WY ROCKLIN CA 95677
010-181-085-000 4135 DIEGO WY ROCKLIN CA 95677
010-191-004-000 WILLARD WY ROCKLIN CA 95677
010-191-007-000 6050 PACIFIC ST ROCKLIN CA 95677
010-210-013-000 5420 FRONT ST ROCKLIN CA 95677
010-230-008-000 5425 RUHKALA RD ROCKLIN CA 95677
010-480-001-000 4101 HARDROCK CT ROCKLIN CA 95677
010-480-002-000 4103 HARDROCK CT ROCKLIN CA 95677
010-480-003-000 4105 HARDROCK CT ROCKLIN CA 95677
010-480-004-000 4107 HARDROCK CT ROCKLIN CA 95677
010-480-005-000 4109 HARDROCK CT ROCKLIN CA 95677
010-480-006-000 4111 HARDROCK CT ROCKLIN CA 95677
010-480-007-000 4110 HARDROCK CT ROCKLIN CA 95677
010-480-008-000 4108 HARDROCK CT ROCKLIN CA 95677
010-480-009-000 4106 HARDROCK CT ROCKLIN CA 95677
010-480-010-000 4104 HARDROCK CT ROCKLIN CA 95677
010-480-011-000 4046 WINDING LN ROCKLIN CA 95677
010-480-012-000 4044 WINDING LN ROCKLIN CA 95677
010-480-013-000 4042 WINDING LN ROCKLIN CA 95677
010-480-014-000 4001 DELLA CT ROCKLIN CA 95677
010-480-015-000 4011 DELLA CT ROCKLIN CA 95677
010-480-016-000 4021 DELLA CT ROCKLIN CA 95677
010-480-017-000 4031 DELLA CT ROCKLIN CA 95677
010-480-019-000 4040 DELLA CT ROCKLIN CA 95677
010-480-020-000 4030 DELLA CT ROCKLIN CA 95677
010-480-021-000 4020 DELLA CT ROCKLIN CA 95677
010-480-022-000 4010 DELLA CT ROCKLIN CA 95677
010-480-024-000 4034 WINDING LN ROCKLIN CA 95677
010-480-025-000 4032 WINDING LN ROCKLIN CA 95677
169

EXHIBIT A

WEED ABATEMENT

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016-030-003-000 6050 PACIFIC ST ROCKLIN CA 95677
016-090-024-000 4625 NORTH STAR ST ROCKLIN CA 95677
016-100-031-000 4915 TOPAZ AV ROCKLIN CA 95677
016-180-004-000 5410 PARAGON ST ROCKLIN CA 95677
016-180-005-000 5400 PARAGON ST ROCKLIN CA 95677
016-210-002-000 5450 PARAGON ST ROCKLIN CA 95677
016-240-039-000 S WHITNEY BL ROCKLIN CA 95677
017-086-013-000 1420 W STANFORD RANCH RD ROCKLIN CA 95765 017-171-043-000 1271 WHITNEY RANCH PW ROCKLIN CA 95765
017-171-044-000 1275 WHITNEY RANCH PW ROCKLIN CA 95765
017-283-047-000 1020 SUNSET BL ROCKLIN CA 95765
017-284-006-000 1110 SUNSET BL ROCKLIN CA 95765
017-284-007-000 1130 SUNSET BL ROCKLIN CA 95765
030-200-033-000 3962 RAWHIDE RD ROCKLIN CA 95677
030-210-068-000 3932 RAWHIDE RD ROCKLIN CA 95677
030-210-069-000 3934 RAWHIDE RD ROCKLIN CA 95677
045-011-014-000 4080 DELMAR AV ROCKLIN CA 95677
045-011-015-000 3998 DELMAR AV ROCKLIN CA 95677
045-031-001-000 4615 GROVE ST ROCKLIN CA 95677
045-031-013-000 4455 CIRCUIT CT ROCKLIN CA 95677
045-031-014-000 4465 CIRCUIT CT ROCKLIN CA 95677
045-043-080-000 4064 DIAS LN ROCKLIN CA 95677
045-080-033-000 4469 GRANITE DR ROCKLIN CA 95677
045-103-006-000 4555 ROCKLIN RD ROCKLIN CA 95677
045-110-062-000 4470 ROCKLIN RD ROCKLIN CA 95677
045-110-066-000 5500 CHINA GARDEN RD ROCKLIN CA 95677
045-120-062-000 4540 MONUMENT SPRINGS DR ROCKLIN CA 95677 045-131-001-000 4651 EL DON DR ROCKLIN CA 95677
045-190-008-000 4500 IVY LN ROCKLIN CA 95677
045-260-044-000 2491 SIERRA MEADOWS DR ROCKLIN CA 95677 045-590-005-000 4409 REDSTART LN ROCKLIN CA 95677
045-590-006-000 4411 REDSTART LN ROCKLIN CA 95677
045-590-007-000 4413 REDSTART LN ROCKLIN CA 95677
045-590-008-000 4704 GADWALL LN ROCKLIN CA 95677
045-590-009-000 4702 GADWALL LN ROCKLIN CA 95677
045-590-010-000 4700 GADWALL LN ROCKLIN CA 95677
045-590-017-000 4366 ROBINSON WY ROCKLIN CA 95677
045-590-018-000 4364 ROBINSON WY ROCKLIN CA 95677
045-590-019-000 4362 ROBINSON WY ROCKLIN CA 95677
045-590-020-000 4360 ROBINSON WY ROCKLIN CA 95677
045-590-021-000 4358 ROBINSON WY ROCKLIN CA 95677
045-590-022-000 4356 ROBINSON WY ROCKLIN CA 95677
170

EXHIBIT A

WEED ABATEMENT

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045-590-023-000 4354 ROBINSON WY ROCKLIN CA 95677
045-590-024-000 4357 ROBINSON WY ROCKLIN CA 95677
045-590-025-000 4803 MIRAGE LN ROCKLIN CA 95677
045-590-026-000 4801 MIRAGE LN ROCKLIN CA 95677
045-590-027-000 4800 MIRAGE LN ROCKLIN CA 95677
045-590-028-000 4802 MIRAGE LN ROCKLIN CA 95677
045-590-029-000 4903 CAMBER LN ROCKLIN CA 95677
045-590-030-000 4901 CAMBER LN ROCKLIN CA 95677
045-590-031-000 4900 CAMBER LN ROCKLIN CA 95677
045-590-033-000 5005 TRIUMPH LN ROCKLIN CA 95677
045-590-034-000 5001 TRIUMPH LN ROCKLIN CA 95677
045-590-035-000 5004 TRIUMPH LN ROCKLIN CA 95677
045-590-036-000 5002 TRIUMPH LN ROCKLIN CA 95677
045-590-037-000 5000 TRIUMPH LN ROCKLIN CA 95677
045-590-038-000 4375 ROBINSON WY ROCKLIN CA 95677
045-590-039-000 4377 ROBINSON WY ROCKLIN CA 95677
045-600-001-000 5671 BROOKSHIRE CT ROCKLIN CA 95677
045-600-002-000 5681 BROOKSHIRE CT ROCKLIN CA 95677
045-600-003-000 5691 BROOKSHIRE CT ROCKLIN CA 95677
045-600-004-000 5690 BROOKSHIRE CT ROCKLIN CA 95677
045-600-005-000 5680 BROOKSHIRE CT ROCKLIN CA 95677
045-600-007-000 5660 BROOKSHIRE CT ROCKLIN CA 95677
045-600-013-000 5934 BROOKSHIRE DR ROCKLIN CA 95677
045-600-021-000 5885 BROOKSHIRE DR ROCKLIN CA 95677
045-600-022-000 5877 BROOKSHIRE DR ROCKLIN CA 95677
045-600-024-000 5861 BROOKSHIRE DR ROCKLIN CA 95677
045-600-025-000 5853 BROOKSHIRE DR ROCKLIN CA 95677
045-600-026-000 5845 BROOKSHIRE DR ROCKLIN CA 95677
045-600-027-000 5837 BROOKSHIRE DR ROCKLIN CA 95677
045-600-028-000 5949 1/2 BROOKSHIRE DR ROCKLIN CA 95677 045-600-030-000 5650 1/2 AGUILAR RD ROCKLIN CA 95677
045-610-001-000 4791 RACETRACK RD ROCKLIN CA 95677
045-610-002-000 4787 RACETRACK RD ROCKLIN CA 95677
045-610-003-000 4783 RACETRACK RD ROCKLIN CA 95677
045-610-005-000 4775 RACETRACK RD ROCKLIN CA 95677
045-610-006-000 4771 RACETRACK RD ROCKLIN CA 95677
045-610-007-000 4767 RACETRACK RD ROCKLIN CA 95677
045-610-008-000 4763 RACETRACK RD ROCKLIN CA 95677
045-610-009-000 4759 RACETRACK RD ROCKLIN CA 95677
045-610-010-000 4755 RACETRACK RD ROCKLIN CA 95677
046-214-003-000 4140 SECRET RAVINE WY ROCKLIN CA 95677
364-090-024-000 2300 SUNSET BL ROCKLIN CA 95765
171

EXHIBIT A

WEED ABATEMENT

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364-090-025-000 2310 SUNSET BL ROCKLIN CA 95765
365-020-067-000 6351 WEST OAKS BL ROCKLIN CA 95765
365-020-068-000 6341 WEST OAKS BL ROCKLIN CA 95765
365-020-069-000 6331 WEST OAKS BL ROCKLIN CA 95765
365-020-070-000 6321 WEST OAKS BL ROCKLIN CA 95765
365-020-071-000 6311 WEST OAKS BL ROCKLIN CA 95765
365-020-072-000 6301 WEST OAKS BL ROCKLIN CA 95765
368-020-031-000 5421 BUTTE CI ROCKLIN CA 95765
370-120-003-000 5071 MIDAS AV ROCKLIN CA 95677
370-120-004-000 5073 MIDAS AV ROCKLIN CA 95677
370-120-005-000 5075 MIDAS AV ROCKLIN CA 95677
372-210-001-000 4246 SHADY MILLS CT ROCKLIN CA 95765
372-210-002-000 4245 SHADY MILLS CT ROCKLIN CA 95765
372-210-003-000 4240 SHADY MILLS CT ROCKLIN CA 95765
372-210-004-000 4235 SHADY MILLS CT ROCKLIN CA 95765
372-210-005-000 4230 SHADY MILLS CT ROCKLIN CA 95765
372-210-006-000 4225 SHADY MILLS CT ROCKLIN CA 95765
372-210-007-000 4220 SHADY MILLS CT ROCKLIN CA 95765
372-210-008-000 4215 SHADY MILLS CT ROCKLIN CA 95765
372-210-009-000 4210 SHADY MILLS CT ROCKLIN CA 95765
372-210-010-000 4205 SHADY MILLS CT ROCKLIN CA 95765
372-210-011-000 1304 BEAR CREEK DR ROCKLIN CA 95765
372-210-015-000 1320 BEAR CREEK DR ROCKLIN CA 95765
372-210-016-000 1324 BEAR CREEK DR ROCKLIN CA 95765
372-210-017-000 1328 BEAR CREEK DR ROCKLIN CA 95765
372-210-018-000 1332 BEAR CREEK DR ROCKLIN CA 95765
372-210-019-000 1336 BEAR CREEK DR ROCKLIN CA 95765
372-210-020-000 1340 BEAR CREEK DR ROCKLIN CA 95765
372-210-021-000 1215 BUCK RIDGE DR ROCKLIN CA 95765
372-210-022-000 1213 BUCK RIDGE DR ROCKLIN CA 95765
372-210-023-000 1211 BUCK RIDGE DR ROCKLIN CA 95765
372-210-024-000 1110 BROOK TRAIL CT ROCKLIN CA 95765
372-210-025-000 1120 BROOK TRAIL CT ROCKLIN CA 95765
372-210-026-000 1130 BROOK TRAIL CT ROCKLIN CA 95765
372-210-027-000 1140 BROOK TRAIL CT ROCKLIN CA 95765
372-210-028-000 1150 BROOK TRAIL CT ROCKLIN CA 95765
372-210-029-000 1151 BROOK TRAIL CT ROCKLIN CA 95765
372-210-030-000 1141 BROOK TRAIL CT ROCKLIN CA 95765
372-210-031-000 1131 BROOK TRAIL CT ROCKLIN CA 95765
372-210-032-000 1121 BROOK TRAIL CT ROCKLIN CA 95765
372-210-033-000 1209 BUCK RIDGE DR ROCKLIN CA 95765
372-210-034-000 1207 BUCK RIDGE DR ROCKLIN CA 95765
172

EXHIBIT A

WEED ABATEMENT

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372-210-035-000 1205 BUCK RIDGE DR ROCKLIN CA 95765
372-210-036-000 1203 BUCK RIDGE DR ROCKLIN CA 95765
372-210-037-000 1200 BUCK RIDGE DR ROCKLIN CA 95765
372-210-038-000 1202 BUCK RIDGE DR ROCKLIN CA 95765
372-210-039-000 1204 BUCK RIDGE DR ROCKLIN CA 95765
372-210-040-000 1206 BUCK RIDGE DR ROCKLIN CA 95765
372-210-041-000 1208 BUCK RIDGE DR ROCKLIN CA 95765
372-210-042-000 1210 BUCK RIDGE DR ROCKLIN CA 95765
372-210-043-000 1212 BUCK RIDGE DR ROCKLIN CA 95765
372-210-044-000 1214 BUCK RIDGE DR ROCKLIN CA 95765
372-210-045-000 1216 BUCK RIDGE DR ROCKLIN CA 95765
372-210-046-000 1218 BUCK RIDGE DR ROCKLIN CA 95765
372-210-047-000 1341 BEAR CREEK DR ROCKLIN CA 95765
372-210-048-000 1337 BEAR CREEK DR ROCKLIN CA 95765
372-210-049-000 1333 BEAR CREEK DR ROCKLIN CA 95765
372-210-050-000 1329 BEAR CREEK DR ROCKLIN CA 95765
372-210-051-000 1325 BEAR CREEK DR ROCKLIN CA 95765
372-210-052-000 1321 BEAR CREEK DR ROCKLIN CA 95765
372-210-053-000 1317 BEAR CREEK DR ROCKLIN CA 95765
372-210-054-000 1313 BEAR CREEK DR ROCKLIN CA 95765
372-210-055-000 1309 BEAR CREEK DR ROCKLIN CA 95765
372-210-056-000 1305 BEAR CREEK DR ROCKLIN CA 95765
372-210-057-000 1301 BEAR CREEK DR ROCKLIN CA 95765
372-220-001-000 1344 BEAR CREEK DR ROCKLIN CA 95765
372-220-002-000 1348 BEAR CREEK DR ROCKLIN CA 95765
372-220-003-000 1352 BEAR CREEK DR ROCKLIN CA 95765
372-220-004-000 1356 BEAR CREEK DR ROCKLIN CA 95765
372-220-005-000 1360 BEAR CREEK DR ROCKLIN CA 95765
372-220-006-000 1364 BEAR CREEK DR ROCKLIN CA 95765
372-220-007-000 1368 BEAR CREEK DR ROCKLIN CA 95765
372-220-012-000 1219 BUCK RIDGE DR ROCKLIN CA 95765
372-220-013-000 1217 BUCK RIDGE DR ROCKLIN CA 95765
372-220-014-000 1220 BUCK RIDGE DR ROCKLIN CA 95765
372-220-020-000 1361 BEAR CREEK DR ROCKLIN CA 95765
372-220-021-000 1357 BEAR CREEK DR ROCKLIN CA 95765
372-220-022-000 1353 BEAR CREEK DR ROCKLIN CA 95765
372-220-023-000 1349 BEAR CREEK DR ROCKLIN CA 95765
372-220-024-000 1345 BEAR CREEK DR ROCKLIN CA 95765
372-230-001-000 1372 BEAR CREEK DR ROCKLIN CA 95765
372-230-002-000 1376 BEAR CREEK DR ROCKLIN CA 95765
372-240-001-000 700 SADDLEROCK WY ROCKLIN CA 95765
372-240-002-000 704 SADDLEROCK WY ROCKLIN CA 95765
173

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WEED ABATEMENT

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372-240-003-000 708 SADDLEROCK WY ROCKLIN CA 95765
372-240-004-000 712 SADDLEROCK WY ROCKLIN CA 95765
372-240-005-000 716 SADDLEROCK WY ROCKLIN CA 95765
372-240-006-000 720 SADDLEROCK WY ROCKLIN CA 95765
372-240-007-000 724 SADDLEROCK WY ROCKLIN CA 95765
372-240-008-000 728 SADDLEROCK WY ROCKLIN CA 95765
372-240-009-000 732 SADDLEROCK WY ROCKLIN CA 95765
372-240-010-000 736 SADDLEROCK WY ROCKLIN CA 95765
372-240-011-000 740 SADDLEROCK WY ROCKLIN CA 95765
372-240-012-000 744 SADDLEROCK WY ROCKLIN CA 95765
372-240-013-000 748 SADDLEROCK WY ROCKLIN CA 95765
372-240-014-000 3304 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-015-000 3308 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-016-000 3312 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-017-000 3316 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-018-000 3320 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-019-000 3324 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-020-000 3328 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-021-000 3340 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-022-000 3344 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-023-000 3348 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-024-000 3352 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-025-000 3356 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-026-000 3360 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-027-000 3361 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-028-000 3357 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-029-000 3353 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-030-000 3349 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-031-000 3345 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-032-000 3341 GROUSE RIDGE CT ROCKLIN CA 95765
372-240-033-000 3337 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-034-000 3333 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-035-000 3329 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-036-000 3325 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-037-000 3321 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-038-000 3317 GROUSE RIDGE WY ROCKLIN CA 95765
372-240-039-000 741 SADDLEROCK WY ROCKLIN CA 95765
372-240-040-000 737 SADDLEROCK WY ROCKLIN CA 95765
372-240-041-000 725 SADDLEROCK WY ROCKLIN CA 95765
372-240-042-000 721 SADDLEROCK WY ROCKLIN CA 95765
372-240-043-000 3210 CHICKADEE CT ROCKLIN CA 95765
372-240-044-000 3214 CHICKADEE CT ROCKLIN CA 95765
174

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372-240-045-000 3218 CHICKADEE CT ROCKLIN CA 95765
372-240-046-000 3229 CHICKADEE CT ROCKLIN CA 95765
372-240-047-000 3225 CHICKADEE CT ROCKLIN CA 95765
372-240-048-000 3221 CHICKADEE CT ROCKLIN CA 95765
372-240-049-000 3217 CHICKADEE CT ROCKLIN CA 95765
372-240-050-000 3213 CHICKADEE CT ROCKLIN CA 95765
372-240-051-000 3209 CHICKADEE CT ROCKLIN CA 95765
372-240-052-000 3205 CHICKADEE CT ROCKLIN CA 95765
372-240-053-000 3201 CHICKADEE CT ROCKLIN CA 95765
372-250-001-000 3628 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-002-000 3632 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-003-000 3636 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-004-000 3640 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-005-000 3644 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-006-000 3648 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-007-000 3652 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-008-000 3656 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-009-000 3660 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-010-000 3664 RAMHORN RIDGE DR ROCKLIN CA 95765
372-250-011-000 3670 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-012-000 3674 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-013-000 3678 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-014-000 3682 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-015-000 3686 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-016-000 3675 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-017-000 3671 RAMHORN RIDGE CT ROCKLIN CA 95765
372-250-018-000 904 MIRAGE LN ROCKLIN CA 95765
372-250-019-000 906 MIRAGE LN ROCKLIN CA 95765
372-250-020-000 908 MIRAGE LN ROCKLIN CA 95765
372-250-021-000 3518 DUTCH CANYON CT ROCKLIN CA 95765
372-250-022-000 3520 DUTCH CANYON CT ROCKLIN CA 95765
372-250-023-000 3522 DUTCH CANYON CT ROCKLIN CA 95765
372-250-024-000 3524 DUTCH CANYON CT ROCKLIN CA 95765
372-250-025-000 3526 DUTCH CANYON CT ROCKLIN CA 95765
372-250-026-000 3528 DUTCH CANYON CT ROCKLIN CA 95765
372-250-027-000 3530 DUTCH CANYON CT ROCKLIN CA 95765
372-250-028-000 3532 DUTCH CANYON CT ROCKLIN CA 95765
372-250-029-000 3537 DUTCH CANYON CT ROCKLIN CA 95765
372-250-030-000 3535 DUTCH CANYON CT ROCKLIN CA 95765
372-250-031-000 3533 DUTCH CANYON CT ROCKLIN CA 95765
372-250-032-000 3531 DUTCH CANYON CT ROCKLIN CA 95765
372-250-033-000 3529 DUTCH CANYON CT ROCKLIN CA 95765
175

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372-250-034-000 3527 DUTCH CANYON CT ROCKLIN CA 95765
372-250-035-000 3525 DUTCH CANYON CT ROCKLIN CA 95765
372-250-036-000 3523 DUTCH CANYON CT ROCKLIN CA 95765
372-250-037-000 3521 DUTCH CANYON CT ROCKLIN CA 95765
372-250-038-000 3519 DUTCH CANYON CT ROCKLIN CA 95765
372-250-039-000 3517 DUTCH CANYON CT ROCKLIN CA 95765
372-250-040-000 3515 DUTCH CANYON CT ROCKLIN CA 95765
372-250-041-000 3513 DUTCH CANYON CT ROCKLIN CA 95765
372-250-042-000 3511 DUTCH CANYON CT ROCKLIN CA 95765
372-250-043-000 3509 DUTCH CANYON DR ROCKLIN CA 95765
372-250-048-000 911 MIRAGE LN ROCKLIN CA 95765
372-250-049-000 909 MIRAGE LN ROCKLIN CA 95765
372-250-050-000 907 MIRAGE LN ROCKLIN CA 95765
372-250-051-000 905 MIRAGE LN ROCKLIN CA 95765
372-250-052-000 903 MIRAGE LN ROCKLIN CA 95765
372-250-053-000 901 MIRAGE LN ROCKLIN CA 95765
372-250-054-000 800 SALT FLAT LN ROCKLIN CA 95765
372-250-055-000 820 SALT FLAT LN ROCKLIN CA 95765
372-250-056-000 820 SALT FLAT LN ROCKLIN CA 95765
372-250-057-000 830 SALT FLAT LN ROCKLIN CA 95765
372-250-058-000 840 SALT FLAT LN ROCKLIN CA 95765
372-250-059-000 850 SALT FLAT LN ROCKLIN CA 95765
372-250-060-000 860 SALT FLAT LN ROCKLIN CA 95765
372-250-061-000 865 SALT FLAT LN ROCKLIN CA 95765
372-250-062-000 855 SALT FLAT LN ROCKLIN CA 95765
372-250-063-000 845 SALT FLAT LN ROCKLIN CA 95765
372-250-064-000 835 SALT FLAT LN ROCKLIN CA 95765
372-250-065-000 825 SALT FLAT LN ROCKLIN CA 95765
372-250-066-000 815 SALT FLAT LN ROCKLIN CA 95765
372-250-067-000 801 SALT FLAT LN ROCKLIN CA 95765
372-250-068-000 3475 DUTCH CANYON DR ROCKLIN CA 95765
372-250-069-000 3477 DUTCH CANYON DR ROCKLIN CA 95765
372-250-070-000 3479 DUTCH CANYON DR ROCKLIN CA 95765
372-250-071-000 3481 DUTCH CANYON DR ROCKLIN CA 95765
372-250-072-000 3483 DUTCH CANYON DR ROCKLIN CA 95765
372-250-073-000 3485 DUTCH CANYON DR ROCKLIN CA 95765
372-250-074-000 3487 DUTCH CANYON DR ROCKLIN CA 95765
372-250-075-000 3500 DUTCH CANYON DR ROCKLIN CA 95765
372-250-076-000 3498 DUTCH CANYON DR ROCKLIN CA 95765
372-250-077-000 3496 DUTCH CANYON DR ROCKLIN CA 95765
372-250-078-000 3494 DUTCH CANYON DR ROCKLIN CA 95765
372-250-079-000 3492 DUTCH CANYON DR ROCKLIN CA 95765
176

EXHIBIT A

WEED ABATEMENT

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to Reso. No. 2023-
372-250-080-000 3490 DUTCH CANYON DR ROCKLIN CA 95765
372-250-081-000 3488 DUTCH CANYON DR ROCKLIN CA 95765
372-250-082-000 3486 DUTCH CANYON DR ROCKLIN CA 95765
372-250-083-000 3484 DUTCH CANYON DR ROCKLIN CA 95765
372-250-084-000 3482 DUTCH CANYON DR ROCKLIN CA 95765
372-250-085-000 3480 DUTCH CANYON DR ROCKLIN CA 95765
372-250-086-000 3478 DUTCH CANYON DR ROCKLIN CA 95765
372-250-087-000 3476 DUTCH CANYON DR ROCKLIN CA 95765
372-260-011-000 503 RED SAND RD ROCKLIN CA 95765
372-260-012-000 501 RED SAND RD ROCKLIN CA 95765
372-260-013-000 499 RED SAND CT ROCKLIN CA 95765
372-260-014-000 497 RED SAND CT ROCKLIN CA 95765
372-260-015-000 495 RED SAND CT ROCKLIN CA 95765
372-260-026-000 494 RED SAND CT ROCKLIN CA 95765
372-260-027-000 500 RED SAND RD ROCKLIN CA 95765
372-260-028-000 502 RED SAND RD ROCKLIN CA 95765
372-260-039-000 522 DESERT BLOOM CT ROCKLIN CA 95765
372-260-040-000 641 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-041-000 637 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-042-000 633 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-043-000 629 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-044-000 625 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-045-000 621 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-046-000 617 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-047-000 613 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-048-000 609 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-049-000 605 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-050-000 601 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-051-000 3600 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-052-000 3604 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-053-000 3608 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-054-000 3612 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-055-000 3616 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-056-000 3620 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-057-000 3624 RAMHORN RIDGE DR ROCKLIN CA 95765
372-260-058-000 720 SAND DUNE CT ROCKLIN CA 95765
372-260-059-000 740 SAND DUNE CT ROCKLIN CA 95765
372-260-060-000 760 SAND DUNE CT ROCKLIN CA 95765
372-260-061-000 780 SAND DUNE CT ROCKLIN CA 95765
372-260-062-000 600 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-063-000 604 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-064-000 608 BUFFALO TRAIL CT ROCKLIN CA 95765
177

EXHIBIT A

WEED ABATEMENT

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to Reso. No. 2023-
372-260-065-000 612 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-066-000 616 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-067-000 620 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-068-000 624 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-069-000 628 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-070-000 632 BUFFALO TRAIL CT ROCKLIN CA 95765
372-260-071-000 636 BUFFALO TRAIL CT ROCKLIN CA 95765
372-270-001-000 4075 PETER'S CT ROCKLIN CA 95765
372-270-002-000 4078 PETER'S CT ROCKLIN CA 95765
372-270-006-000 4086 PETER'S CT ROCKLIN CA 95765
372-270-007-000 4088 PETER'S CT ROCKLIN CA 95765
372-270-008-000 4090 PETER'S CT ROCKLIN CA 95765
372-270-009-000 4092 PETER'S CT ROCKLIN CA 95765
372-270-010-000 4094 PETER'S CT ROCKLIN CA 95765
372-270-011-000 4096 PETER'S CT ROCKLIN CA 95765
372-270-012-000 4098 PETER'S CT ROCKLIN CA 95765
372-270-013-000 4101 PETER'S WY ROCKLIN CA 95765
372-270-014-000 4103 PETER'S WY ROCKLIN CA 95765
372-270-015-000 4105 PETER'S WY ROCKLIN CA 95765
372-270-016-000 4107 PETER'S WY ROCKLIN CA 95765
372-270-017-000 4109 PETER'S WY ROCKLIN CA 95765
372-270-018-000 4111 PETER'S WY ROCKLIN CA 95765
372-270-019-000 4113 PETER'S WY ROCKLIN CA 95765
372-270-020-000 4115 PETER'S WY ROCKLIN CA 95765
372-270-021-000 4117 PETER'S WY ROCKLIN CA 95765
372-270-022-000 4119 PETER'S WY ROCKLIN CA 95765
372-270-023-000 4121 PETER'S WY ROCKLIN CA 95765
372-270-024-000 4123 PETER'S WY ROCKLIN CA 95765
372-270-025-000 4125 PETER'S WY ROCKLIN CA 95765
372-270-026-000 4127 PETER'S WY ROCKLIN CA 95765
372-270-027-000 4129 PETER'S WY ROCKLIN CA 95765
372-270-028-000 4131 PETER'S WY ROCKLIN CA 95765
372-270-029-000 4130 PETER'S WY ROCKLIN CA 95765
372-270-030-000 4128 PETER'S WY ROCKLIN CA 95765
372-270-031-000 4126 PETER'S WY ROCKLIN CA 95765
372-270-032-000 4124 PETER'S WY ROCKLIN CA 95765
372-270-033-000 4122 PETER'S WY ROCKLIN CA 95765
372-270-034-000 4120 PETER'S WY ROCKLIN CA 95765
372-270-035-000 4118 PETER'S WY ROCKLIN CA 95765
372-270-036-000 4116 PETER'S WY ROCKLIN CA 95765
372-270-037-000 4114 PETER'S WY ROCKLIN CA 95765
372-270-038-000 4112 PETER'S WY ROCKLIN CA 95765
178

EXHIBIT A

WEED ABATEMENT

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to Reso. No. 2023-
372-270-039-000 4110 PETER'S WY ROCKLIN CA 95765
372-270-040-000 4108 PETER'S WY ROCKLIN CA 95765
372-270-041-000 4106 PETER'S WY ROCKLIN CA 95765
372-270-042-000 4104 PETER'S WY ROCKLIN CA 95765
372-270-043-000 4102 PETER'S WY ROCKLIN CA 95765
372-270-044-000 4100 PETER'S WY ROCKLIN CA 95765
372-270-045-000 4093 PETER'S CT ROCKLIN CA 95765
372-270-046-000 4091 PETER'S CT ROCKLIN CA 95765
372-270-047-000 4089 PETER'S CT ROCKLIN CA 95765
372-270-048-000 4087 PETER'S CT ROCKLIN CA 95765
372-270-049-000 4085 PETER'S CT ROCKLIN CA 95765
372-270-050-000 4083 PETER'S CT ROCKLIN CA 95765
372-270-051-000 4081 PETER'S CT ROCKLIN CA 95765
372-270-052-000 4079 PETER'S CT ROCKLIN CA 95765
372-270-053-000 4077 PETER'S CT ROCKLIN CA 95765
372-280-001-000 4133 PETER'S WY ROCKLIN CA 95765
372-280-028-000 4136 PETER'S WY ROCKLIN CA 95765
372-280-029-000 4134 PETER'S WY ROCKLIN CA 95765
372-280-030-000 4132 PETER'S WY ROCKLIN CA 95765
373-030-060-000 2041 WILDCAT BL ROCKLIN CA 95765
374-060-002-000 2312 CLUBHOUSE DR ROCKLIN CA 95765
374-070-006-000 2336 CLUBHOUSE DR ROCKLIN CA 95765
374-180-029-000 3928 WOODHOUSE CT ROCKLIN CA 95765
374-200-003-000 2578 CLUBHOUSE DR W ROCKLIN CA 95765
374-200-012-000 2596 CLUBHOUSE DR W ROCKLIN CA 95765
374-270-014-000 3841 IRON WHEEL CT ROCKLIN CA 95765
376-020-002-000 3704 STONE TEMPLE CT ROCKLIN CA 95765
376-020-004-000 3708 STONE TEMPLE CT ROCKLIN CA 95765
376-020-010-000 3713 STONE TEMPLE CT ROCKLIN CA 95765
376-030-004-000 2382 CLUBHOUSE DR ROCKLIN CA 95765
376-030-015-000 3750 CLUBHOUSE CT ROCKLIN CA 95765
376-060-002-000 3820 WHITNEY OAKS DR ROCKLIN CA 95765
454-040-007-000 4025 CORNWALL CT ROCKLIN CA 95677
454-040-012-000 4013 CORNWALL CT ROCKLIN CA 95677
454-060-009-000 6709 MONUMENT SPRINGS DR ROCKLIN CA 95677 497-080-053-000 2900 SONGBIRD WY ROCKLIN CA 95765
497-080-060-000 2810 IRON TIE CT ROCKLIN CA 95765
497-080-061-000 2808 IRON TIE CT ROCKLIN CA 95765
497-080-062-000 2806 IRON TIE CT ROCKLIN CA 95765
497-080-063-000 2804 IRON TIE CT ROCKLIN CA 95765
497-080-064-000 2800 IRON TIE CT ROCKLIN CA 95765
497-080-066-000 2801 IRON TIE CT ROCKLIN CA 95765
179

EXHIBIT A

WEED ABATEMENT

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to Reso. No. 2023-
497-080-067-000 2803 IRON TIE CT ROCKLIN CA 95765
497-080-068-000 2805 IRON TIE CT ROCKLIN CA 95765
497-080-069-000 2802 BOXCAR DR ROCKLIN CA 95765
180

EXHIBIT A

WEED ABATEMENT

Page 15 ends

to Reso. No. 2023-
010-010-009-000
010-010-016-000
010-010-017-000
010-010-028-000
010-010-029-000
010-010-043-000
010-010-044-000
010-023-002-000
010-024-002-000
010-026-001-000
010-030-006-000
010-040-040-000
010-072-009-000
010-091-023-000
010-091-024-000
010-091-025-000
010-122-010-000
010-122-012-000
010-131-006-000
010-132-013-000
010-144-010-000
010-162-001-000
010-162-002-000
010-162-003-000
010-162-004-000
010-162-005-000
010-181-053-000
010-181-055-000
010-191-026-000
010-191-086-000
010-203-001-000
010-204-015-000
010-210-021-000
010-210-022-000
010-220-040-000
010-220-041-000
010-220-045-000
010-260-044-000
010-470-003-000
010-470-008-000
010-470-023-000
010-470-024-000
016-020-009-000
016-130-012-000
016-210-011-000
016-220-004-000
016-220-005-000
016-220-006-000
016-230-001-000
016-230-002-000
016-230-003-000
016-230-011-000
016-230-012-000
016-230-013-000
016-240-044-000
016-351-018-000
016-351-032-000
017-084-001-000
017-084-004-000
017-084-007-000
017-084-011-000
017-087-001-000
017-087-002-000
017-087-003-000
017-087-004-000
017-087-005-000
017-087-007-000
017-171-039-000
017-171-045-000
017-174-020-000
017-190-045-000
017-276-001-000
017-276-004-000
017-276-005-000
017-276-006-000
017-276-007-000
017-277-002-000
017-277-003-000
017-281-008-000
017-281-014-000
017-281-015-000
017-281-016-000
017-283-010-000
017-283-048-000
017-284-004-000
017-284-015-000
030-010-014-000
030-010-016-000
030-010-017-000
030-010-018-000
030-020-020-000
030-020-021-000
030-020-022-000
030-030-079-000
030-030-080-000
030-030-082-000
030-030-083-000
030-041-029-000
030-041-030-000
030-070-021-000
030-070-024-000
030-140-004-000
030-140-022-000
030-140-024-000
032-010-041-000
032-060-075-000
032-070-074-000
032-070-077-000
181

EXHIBIT A

WEED ABATEMENT

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to Reso. No. 2023-
045-011-012-000
045-011-013-000
045-011-016-000
045-011-017-000
045-011-018-000
045-013-005-000
045-013-022-000
045-013-023-000
045-013-024-000
045-021-045-000
045-031-003-000
045-031-004-000
045-031-005-510
045-031-047-000
045-041-014-000
045-041-016-000
045-041-018-000
045-041-019-000
045-041-025-000
045-041-043-000
045-041-044-000
045-041-045-000
045-041-048-000
045-041-049-000
045-042-053-000
045-042-055-000
045-053-039-000
045-053-040-000
045-053-064-000
045-053-084-000
045-090-061-000
045-090-062-000
045-101-059-000
045-110-034-000
045-110-054-000
045-110-055-000
045-110-063-000
045-110-064-000
045-110-065-000
045-120-046-000
045-120-050-000
045-120-065-000
045-120-068-000
045-120-069-000
045-120-072-000
045-131-003-000
045-132-001-000
045-132-022-000
045-150-048-000
045-150-052-000
045-161-007-000
045-360-001-000
045-390-019-000
045-390-020-000
045-450-027-000
045-580-078-000
045-580-083-000
045-590-043-000
045-590-047-000
045-590-049-000
045-590-054-000
045-590-055-000
045-590-056-000
045-600-029-000
045-600-031-000
046-010-006-000
046-010-007-000
046-010-069-000
046-010-077-000
046-020-003-000
046-020-071-000
046-020-072-000
046-030-070-000
371-040-024-000
372-210-058-000
372-210-059-000
372-210-060-000
372-220-025-000
372-220-026-000
372-230-019-000
372-250-088-000
372-250-090-000
372-260-072-000
372-270-055-000
373-030-062-000
378-010-013-000
378-010-014-000
378-010-015-000
454-050-030-000
454-070-049-000
454-070-051-000
454-070-052-000
491-010-002-000
491-010-003-000
491-010-004-000
491-010-005-000
491-010-006-000
491-010-007-000
491-010-008-000
491-010-009-000
491-010-010-000
491-010-013-000
491-010-015-000
497-080-065-000
182
A? achment 2
Public Comments Received as of May 4, 2023
From: REDACTED
Sent: Wednesday, April 19, 2023 12:14 AM
To: City Clerk <[email protected]>
Subject: weed abatement protest
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.

City of Rocklin,
As owners of parcel 010-122-012-00 in the City of Rocklin, I would like to formally protest the city’s weed abatement program and reject the implied authority that the city grants itself access to my property to remedy a poten?al future viola?on of the standards for maintenance of vacant parcels without no?ce of actual and speciﬁc viola?on of the standards and without the opportunity to review, dispute or resolve the poten?al future viola?on prior to city ac?on.

I will maintain my property in a manner that does not create a hazard or nuisance to the city. I do not grant the city permission to perform any maintenance of my property and I expect that the city will respect the no-trespassing signs posted on the property.

I do encourage the city to maintain the pavement in the alley adjacent to the property and correct the surface drainage ﬂow along C alley.

Thank you.

Francis & Kelly Harrington
APN 010-122-012-000
183
City Council
Staff Report

Subject:

Final 2023/2024 Federal Housing and Urban Development (HUD) Department Community Development Block Grant (CDBG) One-Year Action Plan
Date:

May
9, 2023
Submitted By:

David Mohlenbrok, Director of Community Development
Laura Webster, Director of Long-Range Planning & Housing Leslie Woodman, PT Housing Specialist
Department:

Community Development
Recommendation:

A
.

Conduct a public hearing to solicit comments on the proposed 2023/2024 Annual Action Plan and direct staff to prepare the Final Annual Action Plan.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving Adoption of the 2023/2024 Annual Action Plan and Authorizing the City Manager to Execute and File All Documents Required to Receive U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Funding.

Background:

This is the second of two required public hearings in the preparation of the City’s 2023/2024 CDBG One-Year Action Plan. The first public hearing was conducted on April 11, 2023.

To be eligible to receive HUD CDBG funds on an annual basis, the City of Rocklin must complete a Consolidated Plan, at least every five years, and an Annual Action Plan. The Consolidated Plan is a comprehensive planning document that serves as the guiding document for the use of funds from the HUD CDBG entitlement program in the areas of housing and community development. On April 14, 2020, the City Council approved the current five-year Consolidated Plan.

The Annual Action Plan (AAP), a component of the Consolidated Plan, identifies the specific activities the City will undertake during the Program Year. Subsequent AAPs will be adopted for each respective year of the Consolidated Plan. Recently, HUD published CDBG allocations for the next federal fiscal year and the City will receive $300,177 for the 2023/2024 Program Year. Since HUD released the final allocation amount after the draft Annual Action Plan was published, the draft AAP was revised prior to the City Council’s April 11, 2023 public hearing to reflect that amount, as well as proportional changes to proposed funding in all categories.

Item Number 6.B

184
The use of CDBG entitlement funds may be used for a wide array of activities that meet at least one of the National Objectives:

Benefit to low and moderate income persons
Aid in the prevention of slums or blight
Urgent Need
Eligible activities include, but are not limited to:
1 .

Housing Rehabilitation (loans and grants to homeowners, landlords, non-profits and developers)
2 .

Down Payment and other homeownership assistance
3 .

Loans and grants to businesses for economic development 4 .

Removal of architectural barriers to the elderly and disabled 5 .

Public services such as job training, transportation, health care and child care 6 .

Public infrastructure
A Notice of Funding Availability (NOFA) and solicitation for proposals from service providers was published in the Placer Herald, on the City’s website and distributed through local non- profit e-mail list serves on October 7, 2022. In response to the NOFA, staff received grant applications from Seniors First, The Gathering Inn, Stand Up Placer, KidsFirst, St. Vincent De Paul, Salvation Army and WeeCare for programs to be funded from the Public Services category. No more than 15% of the current year award ($45,026.55) can be expended on Public Services during the plan year.

Seniors First requested $15,000 in grant funding this year for the Senior Nutrition Program. They were funded $14,247.45 for Senior Nutrition last year. Staff recommends funding $11,256.63 for that program from CDBG in 2023/2024 in order to evenly distribute the Public Services cap between other service providers.

Stand Up Placer requested $20,000 in grant funding this year for their Victims Services Program. They were funded $14,247.45 for Victim Services last year. Staff recommends funding $11,256.64 for that program from CDBG in 2023/2024 in order to evenly distribute the Public Services cap between other service providers.

KidsFirst requested $15,000 in grant funding this year for their Family Mental Wellness Program. They were funded $14,247.45 for Victim Services last year. Staff recommends funding $11,256.64 for that program from CDBG in 2023/2024 in order to evenly distribute the Public Services cap between other service providers.

St. Vincent De Paul requested $25,410 in funds for their Food BAGS Home Delivery program. They were funded $44,125 in CDBG-CV-3 funds last year for their Food BAGS Home Delivery program to Rocklin seniors and disabled to assist in prevention of COVID-19 impacts. Because CDBG-CV-3 funds are no longer available, similar to other proposed services recipients, staff recommends funding $11,256.64 for continuation and expansion of their Food BAGS program to assist low-income, homebound elderly and disabled adults with groceries and basic essentials.

Salvation Army requested $20,000-$25,000 for their rental assistance program. Since funding from CDBG is limited and these activities would qualify as Homelessness Prevention and Rapid Rehousing (HPRR), which is an eligible use of Low and Moderate Income Housing Asset (LMIHA) Funds, staff recommends that Salvation Army’s request of $25,000 be approved as part of the City’s proposed Fiscal Year (FY) 2023/24 Operating Budget and be funded from LMIHA Funds.
185
St Vincent De Paul also requested $15,000 for their rental assistance program. As with the Salvation Army, since funding from CDBG is limited and these activities would qualify as HPRR which is an eligible use of LMIHA Funds, staff recommends that St. Vincent De Paul’s request of $15,000 be approved as part of the City’s proposed FY 2023/24 Operating Budget and be funded from LMIHA Funds.

The Gathering Inn (TGI) requested $65,000 for HPRR related activities. Staff recommends that their funding also be approved as part of the City’s proposed FY 2023/24 Operating Budget and be funded from LMIHA Funds.

WeeCare has not previously applied for or received any funding from the City of Rocklin.

In response to the City’s NOFA, WeeCare requested $42,000 to provide support services to in home Family Child Care Facilities (FCC). According to the proposal, their “BOOST Tool Program” can be considered under services or potentially as a micro- enterprise activity designed to improve the marketing results and efficiencies for the FCC’s and result in job creation. Although staff conducted considerable research and had follow up conversations with both WeeCare representatives and the City’s on-call CDBG consultant, due to a lack of familiarity and comfort level with implementation of the micro-enterprise / job creation aspects of WeeCare’s proposal, remaining questions regarding CDBG eligibility and uncertainty regarding how accomplishments would be estimated and reported, staff is not recommending funding of the WeeCare proposal in this funding round. According to discussions City staff conducted with our assigned HUD representatives regarding this item, HUD staff indicated that the City has sole discretion regarding its selection of programs and all funding decisions as it pertains to subrecipients.

Agreements with all subrecipients receiving funding will specify that Rocklin funds must be utilized to assist Rocklin residents.

On January 27, 2023, a draft of the Annual Action Plan was made available at City Hall and on the City’s website for a 30-day public review of the document. In addition, the notice was emailed to various service providers through dissemination by the Placer Collaborative Network and Placer Consortium on Homelessness. The formal public review period closed on March 1, 2023. To date, the City has not received any comments.

During the April 11, 2023 City Council meeting on the draft Annual Action Plan, City Council members had questions about noticing methods and a desire for more frequent communication to the public regarding the various non-profit programs and accomplishments resulting from Rocklin’s CDBG Funding. City Council members also expressed concern that federal regulations applicable to CDBG overly restrict the amount of funding that can be allocated to Services. There were no comments from the public during the April 11, 2023 hearing. Following the close of the public hearing, the City Council did not request any changes to the draft AAP document or funding recommendations.

The 2023/2024 Annual Action Plan is now being presented for adoption by the City Council.

Below is a list of programs and allocations that City staff is proposing for approval in the CDBG 2023 Program Year. These items are reflected in the 2023/2024 AAP with the final allocation amount ($300,177) that has been published for review by the public and subject to City Council review and direction at this time.

186
Program
Final Allocation
($300,177
)

1. Public Facilities and Improvements –
provide sidewalk repair and ADA
improvements
$195,115.05

2. Seniors First, Senior Nutrition Program –
delivers hot meals to seniors
$11,256.63

3. Stand Up Placer – provides services to
survivors of domestic violence, sexual
violence, human trafficking and their non-
offending family members
$11,256.64

4. KidsFirst – provides therapy and case
management services to support recovery and
healing from trauma, abuse and neglect for
children (0-18), adults and families
$11,256.64

5. St Vincent De Paul – Food BAGS Home
Delivery program
$11,256.64

6. Planning and Administration – general
administration of the CDBG program including
reporting activities
$60,035.40

Alternatives:

The City Council could direct staff to add or remove programs and/or projects or to adjust proposed funding allocations in the 2023/2024 Annual Action Plan within program limits for specific activities.

Fiscal Impact:

Processing of the 2023/2024 Annual Action Plan is necessary in order for the City to receive CDBG Entitlement Funds from HUD, and the $300,177 received for the 2023/2024 Program Year will be included in the City’s proposed FY 2023/24 Operating Budget.

LMIHA Funds available for use in the City’s FY 2023/2024 Operating Budget are adequate to fund the Salvation Army, St Vincent De Paul and TGI programs totaling $105,000 as identified in this report.

ATTACHMENTS:

1. 2023 CDBG Applications

2. Resolution

3. Resolution Exhibit
A - 2023 Annual Action Plan

4. Resolution Exhibit B - SF424 and SF424D.pdf

5. Resolution Exhibit C - Non-State-Certifications.pdf
187
Funding Request: City of Rocklin Community Development Block Grant Program Year 2023 November 2022 Page 1 of 4
Project Name: Meals On Wheels
Request: $15,000 in Standard CDBG Funding for PY23

1. Organization Description:

Seniors First is a 501c3 nonprofit corporation first established in 1971 as the Volunteer Bureau of Placer County. The organization later became Senior Independent Services before merging with Seniors First in 2007 to become the largest provider of senior services in Placer County. Our mission is to keep Placer County seniors independent. Our goals are to (1) educate and support seniors, family members, caregivers and loved ones of dependent seniors; and (2) provide direct services and information about available community resources for seniors.

Based in Auburn, Seniors First offers five major programs: Information & Assistance, Nutrition, Transportation, Telephone Reassurance, and Assisted Living Placements. Last year, over 100,000 individual services advanced the Seniors First mission to keep Placer seniors independent including the provision of 2,700 rides, over 100,000 nutritious meals, 5,000 links to information and essential services to meet the needs of the fastest growing segment of Placer County's population.

2. Project Description:

Project Goal: Homebound seniors are healthy and food secure Objective: Safely provide meals to homebound seniors
Rocklin’s CDBG funding will support Seniors First’s Meals On Wheels (MOW)—an existing program. Specifically, funds will be used to purchase and distribute meals to Rocklin seniors.

Food insecurity is essentially financial insecurity: when individuals and families do not have enough money to eat, they are forced to prioritize other expenses, like rent and other bills, over food. The burden on older adults is the latest example of how inflation — at 40-year highs — is exacerbating food insecurity across the economy. Higher prices on food, gas and housing are weighing heavily on those who can least afford the increases and are creating new challenges for a population that is most vulnerable to the coronavirus.

Half of older people who live alone are struggling to get by on less than $27,000 a year — or the bare minimum for a single renter in good health to cover expenses, according to the Elder Index, a cost-of-living measure. The steady climb of inflation has intensified the stress on retirees. An estimated 9.5% of people over age 65 live below the poverty line, compared with 8.8% of younger adults, according to the Census Bureau. The situation, experts say, has become dire with inflation.

One in three Placer County seniors are housing-cost burdened. Homelessness among seniors is rising rapidly and is expected to triple in the next decade.

Seniors First’s MOW program is still operating at 182% of capacity due to the pandemic and its aftermath. With continued CDBG support from the City of Rocklin, Seniors First will provide five ATTACHMENT 1
188

Funding Request: City of Rocklin Community Development Block Grant Program Year 2023 November 2022 Page 2 of 4 home-delivered meals per week to eligible, food insecure seniors in Rocklin. Meals will be delivered three times per week and will be a combination of fresh and frozen meals. Meals will be planned under a dietician's oversight, then prepared and packaged by Summit Food Services at the Placer County Probation Department kitchen facility. All meals will meet USDA Senior Nutrition Guidelines. Meals will be picked-up and safely transported to our Café hubs that are strategically located across the western slope of Placer County. From there, carefully screened volunteers will deliver the meals to participant homes. Staff and volunteers will also conduct wellness phone calls in place of the daily personal visits typically provided by MOW to check-in on each program participant. Our Senior Nutrition Program has been in operation for 37 years. Our MOW component is one of more than 5,000 independent, community-based programs serving MOWs across the country. Seniors First’s MOW is the only free meal-delivery program exclusively for seniors in Placer County. 3. How funds will be spent: CDBG funding received from the City of Rocklin will be used to purchase meals for eligible Rocklin seniors. 4. Amount of CDBG funds requested: $15,000 This request represents 1% of the program’s total budget ($1,205,084); Rocklin seniors represent 16% of all program participants. 5. Alignment with National Objectives: The proposed social services are an eligible activity and fall under two of the three National Objectives: • Benefit to Low- and Moderate-Income Persons • Urgent Need 6. Target Population: Describe how many individuals in the low or very low-income levels you expect to provide services to on a monthly and annual basis with the CDBG funds. The project will serve seniors residing in Rocklin who meet the following eligibility requirement: i. 60 years of age or better ii. Frail, elderly homebound or need help to leave their home iii. Unable to prepare meals or shop for themselves iv. Had a recent hospital stay or ongoing health problems v. Seniors that live alone or with a caregiver 189

Funding Request: City of Rocklin Community Development Block Grant Program Year 2023 November 2022 Page 3 of 4 Overall, 375 Placer County seniors will be served by MOW, including 60 Rocklin seniors, with all funding sources. Specifically: o 60 Rocklin seniors X 253 meal service days = 15,180 meals delivered in Rocklin. o Of those currently served, an estimated 80% (n=48) served will be in the low to very low-income level on a monthly and annual basis. o An estimated 80% will be age 75 or older. 7. Method used to document income levels and expenditures to Rocklin residents: Funding received from the City of Rocklin is strictly managed to ensure that only residents of Rocklin are served by these funds. During the program’s eligibility screening and intake process (currently conducted by phone due to COVID), staff will verify that the client's home address falls within the City limits according to the Placer County GIS website. Age and income information is also ascertained from the applicant. 8. Primary Contact Information: List who in your organization would be the primary contact for the grant including their full contact information (i.e., phone, e-mail, etc.). Organization Name: Seniors First Name: Stephanie Vierstra, Chief Executive Officer Address: 12183 Locksley Lane, Suite 205, Auburn, CA 95602 Phone: 530-878-5705 Email: [email protected] 9. Payment Information: Provide the entity name, address and name of the individual that payments would be directed to, should you receive an award. Name: Seniors First Address: PO Box 6090, Auburn, CA 95604 Attention: Stephanie Vierstra 10. Reporting / Invoicing Preference: Indicate your preference regarding whether you would be invoicing and providing required reporting data monthly or quarterly. x Monthly 190

Funding Request: City of Rocklin Community Development Block Grant Program Year 2023 November 2022 Page 4 of 4

11. Contract Authorization: Identify who in your organization appears on the Secretary of State Business Search Forms and has the authority to sign contracts. Please provide the full names of those parties (preferably 2 individuals with signing authority). You will also be asked to provide a copy of the most current form if your entity is selected for funding. Secretary of State Business Search Information: Entity Name: Seniors First, Inc. Agent: Stephanie Vierstra Signing Authority: 1. Stephanie Vierstra, Executive Director 2. Constandinno N. (Gus) Petsas, Board Chair 12. CDBG Experience and Reference: Seniors First has over a decade of experience as a CDBG grantee with the cities of Rocklin and Roseville who have provided generous support to Seniors First’s Senior Nutrition Program. Our three-year funding history from the City of Rocklin CDBG funds: Year Received Program Supported Amount 2022 Meals On Wheels $14,216 2021 Meals On Wheels $13,953 2020 Senior Café $13,995 City of Roseville CDBG Contact: Name & Title: Kristine Faelz, Housing Analyst Economic Development Department, Housing Division Address: 316 Vernon Street, Suite 150, Roseville, 95678 Email: [email protected] Phone Number: 916-774-5451 13. Insurance Requirements: Seniors First will continue to meet the City’s requirements to carry standard insurance coverages noted in the 2023 Proposal Guidance and will provide evidence of insurance, full endorsements and the City named or endorsed as additionally insured if selected for funding. 191
Seniors First 12-Month Meals On Wheels Program Budget
Personnel Costs
Annual
Program
Cost
Total Other
Sources
Rocklin CDBG
(Pending)
Request = to
Percentage of
Expenditure
Budget Explanation
Total Personnel Costs $ 172,953 $ 172,953 $ - 0% Non-personnel Costs
Annual
Program
Cost
Total Other
Sources
Rocklin CDBG
(Pending)
Request = to
Percentage of
Expenditure
Budget Explanation
Catered Food $ 480,068 $ 465,068 $ 15,000 3% Total represents cost of 94,875 prepared meals purchased from Summit & Valley Food Services calculated at $5.06 per meal (170 baseline Seniors + 205 emergency level COVID meals over 253 service days per year)
Other Direct Costs $ 126,136 $ 126,136 $ - 0% Subtotal Non-Personnel Costs $ 606,204 $ 591,204 $ 15,000 Total Direct Costs $ 779,157 $ 764,157 $ 15,000 Indirect Costs $ 425,927 $ 425,927 $ - 0% Total Expenses $ 1,205,084 $ 1,190,084 $ 15,000 1%Request Percentage of Budget
192
Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org City of Rocklin CDBG Proposal 2023-24 Victim
Services Program for Rocklin Residents
Organization Mission and History
Name: Stand Up Placer, Inc.

Description: Stand Up Placer’s mission is: Saving lives by empowering survivors and educating communities to stand up to domestic violence, sexual assault, and human trafficking. We are a 501c3 nonprofit that provides services to Placer County survivors of domestic violence, sexual violence, human trafficking and their non-offending family members, and we offer community education around domestic/sexual violence and human trafficking to companies, agencies and schools. We have provided services to survivors since 1978, and we offer victims fleeing life-threatening abuse the only confidential safe house located in Placer County. We offer a full array of services designed to allow survivors to rebuild their lives from a place of safety, whether they receive these services as residential clients or, like the majority of survivors, through our service offices in Auburn and Roseville. Core services include advocacy, accompaniment, peer counseling, therapy, legal assistance, emergency shelter, and housing.

Program Information
Description of Program: Stand Up Placer is requesting $20,000 from the City of Rocklin CDBG Program to benefit low to moderate income Rocklin residents who are victims of domestic violence, sexual assault, and human trafficking as part of the agency’s Victim Services Program. This is an ongoing program with core funding provided by Cal OES Domestic Violence, Rape Crisis, and Human Trafficking Victim Assistance Programs. The agency has increased capacity by securing additional funding for over a decade from Roseville CDBG and Citizens’ Benefit Fund, and for several years by the Rocklin CDBG grants. funders include Kaiser Permanente and private donors. The program is funded through the end of the current fiscal year with applications in process or to be released for the next fiscal year.

The Victim Services Program addresses the need for survivors of domestic/sexual violence and/or human trafficking to address their trauma, including mental and 193
Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org

physical health needs, support their individual process of healing, and reduce the risk of future violence in their lives. The services in this program include: crisis intervention; therapy for adults and children; individual and group peer counseling; assistance with accessing the human services support system; legal advocacy including help with preparing temporary restraining orders (TROs), divorce and custody paperwork, and court accompaniment; and hospital accompaniment and advocacy. Referral to the safe house is provided for those fleeing life-threatening danger.

Program Strategy: Domestic violence, sexual assault, and human trafficking victims face significant mental health issues as a result of their trauma and many barriers to service. All agency staff and volunteers working directly with victims must successfully complete a 72- hour Crisis Intervention Training program as well as a job shadowing period before working solo with victims. Due to changes instituted to support both safety and uninterrupted access during the pandemic, services may be provided in-person, via telephone or video conferencing, or via telehealth applications.
• Crisis intervention allows victims to plan their immediate next steps to address their safety, housing, and mental health needs. Initial intake and screening for CDBG eligibility occurs during initial client interactions and is recorded in the program enrollment section of agency’s victim-services specific database, Apricot.
• Clinical therapy, provided under CDBG by agency staff offers survivors access to mental health care for their specific needs. Clinical Program staff include Licensed Marriage and Family Therapists (LMFTs), Registered Associate MFTs, and MFT trainees. Because we operate a training program for MFT candidates seeking to gain clinical therapy hours toward graduation and/or licensure, the specific therapy staff may vary year to year. Stand Up Placer will provide relevant clinical program staff credentials upon request once the 2022-2023 year begins. Clients with specialty needs receive referrals for these needs, such as substance abuse or psychiatric care to community partners.
• Advocacy services help survivors to access the continuum of care within the community including basic medical care and fundamental needs, such as food, clothing, and housing. Legal advocacy supports both the immediate need for safety with restraining orders as well as assisting survivors with accessing long-term legal remedies for their situations. Collectively, this array of services helps to reduce the impact of trauma on survivors’ mental health and that of their children and reduces the risk of re-entering violent situations. We have found survivors achieve the most successful outcomes when they are supported with culturally competent, trauma-informed care 194
Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org

that honors their right to choose their own life goals and the best set of services to meet their unique needs.

Program Goals and Objectives: The Victim Services Program goals and objectives are as follows:

Goal 1: To increase access to services needed for recovery and resilience. • Objective a: To increase access to mental health services to enhance recovery and resilience.
• Objective b: To increase access to supportive programming to enhance recovery and resilience.

Goal 2: To reduce risk factors, enhance protective factors, and link to appropriate resources to prevent future incidents of violence.
• Objective a: To assess the immediate needs of victims. • Objective b: To increase personal safety and the perception of safety. • Objective c: To reduce the risk of future incidents of violence.

Outcomes: Stand Up Placer will share objective and subjective outcomes with the City of Rocklin. We will share general income, race/ethnicity, age, and gender demographic information. We will report the total number of Rocklin survivors served and the number of CDBG beneficiaries served for the following advocacy and therapy services:
• Shelter referrals
• Crisis counseling (in person crisis intervention, safety planning and social services advocacy)
• Therapy sessions (individual clinical therapy sessions) • Hotline calls
• Total Legal Services
o Temporary Restraining Orders
o Court Accompaniment
Stand Up Placer will also share survivor stories that demonstrate the personal impact that receiving services makes. Survivor stories are factual, but personally identifying information is altered to protect their safety and anonymity Funding Request, Use of Funds, and Staff:

Stand Up Placer is requesting $20,000 from the City of Rocklin CDBG Program to support the Victim Services Program. The budget request to the City of Rocklin reflects a portion of the wages and benefits for direct services staff who will provide the program services to Rocklin residents who are eligible beneficiaries of the CDBG program.
195
Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org

• Advocates perform crisis intervention, safety planning, advocacy, and accompaniment to victims according to their needs.
• Program Coordinators supervise advocates and provides direct services. They will bill time to the program only when they provide services to victims. • Marriage and Family Therapists (MFTs) and Registered Associate MFTs provide clinical therapy.
• The Clinical Program Manager provides mandated clinical supervision to marriage and family therapist interns and clinical therapy to victims. She will bill time only when providing therapy to victims and their children. • Program Supervisors manage the domestic violence, sexual assault, and human trafficking programs. These individuals will only bill time when they provide advocacy services to victims.
• No management or administrative time, or overhead costs will be billed to CDBG funds per national CDBG program rules.

The services will be provided at Stand Up Placer’s service offices in Roseville and Auburn.

Alignment with National Objectives and Rocklin Consolidated Plan:

The Victim Services Program most closely aligns with the City’s Consolidated Plan Priority Need CD 2, Public Services. Although the proposal does not directly provide Emergency Shelter, clients are referred to the shelter program through the funded program. It aligns with the National Objectives of Benefit to Low and Moderate Income Persons and meeting Urgent Need (domestic violence).

Number of Low and Very Low Income R esidents to Be Served:

Full funding of this request will allow us provide therapy services to approximately 20 additional survivors and crisis intervention and advocacy services to approximately 80 more Rocklin survivors annually than we would without funding from Rocklin CDBG.

Monthly client numbers vary due to fluctuations in the number of victims who present who are also CDBG-eligible Rocklin residents. We are requesting this amount to enable to continue to support to the city’s most vulnerable residents at the same levels as last year. If the City of Rocklin is able to support Stand up Placer at a lower amount, we would lower the services to be provided proportionately. At funding of $15,000, we would be able to provide therapy to 15 additional individuals and crisis intervention and advocacy to 60. At funding of $10,000 we would provide therapy to 10 additional individuals and crisis intervention and advocacy to 40.

Population to be Served: The population to be served by the Victim Services Program with CDBG funding is low income Rocklin residents suffering from the effects of domestic violence, sexual assault, and human trafficking and their children. We 196
Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org

offer these services to all survivors regardless of race/ethnicity, age, disability, gender/gender identity, sexual orientation, faith traditions, or income. Survivor demographics track along the general county population demographics, with a majority white population followed by Hispanic/Latino, with smaller percentages of Asian/Pacific Islander, African American/Black, multi-racial, and Native Americans.

Clients range in age from newborn to the elderly, but the majority of clients are aged 25-44. However, sexual assault clients are disproportionately children and transition- aged youth. Approximately 90% of all victims we serve annually fall into the extremely low, very low, low, and moderate Area Median Income brackets established by HUD for our region. Some come to Stand Up Placer with low income status, and others fall into poverty or financial distress by fleeing their dangerous living situations or as a result of their trauma.

Documentation:

Stand Up Placer documents program enrollments in the agency’s HMIS-comparable database. Because the program is based on urgent safety needs, victims of domestic violence are presumed eligible under CDBG guidelines; however, we will only consider Rocklin residents to be eligible CDBG beneficiaries if they provide residency, income, and racial demographic information. Survivors are not required to provide information to receive services due to the nature of their trauma.

Business and Contact Information

Primary Contact:

Sr. Grants, Contract and Compliance Manager: Louise Arquilla 530-823-6224 x1009, [email protected]

Finance Contact:

Finance Manager: Ehsamuddin Kazimi, 530-823-6224 x1010, [email protected]

Payment Information :

Payee: Stand Up Placer, Inc.

Address: PO Box 5462, Auburn, CA 95604
Attention: Ehsamuddin Kazimi
Agency EIN Number: 94-2578871

Billing and Reporting Preference: quarterly

Individuals on Secretary of State Business Search Forms:

On the latest filing of information with the Secretary of State, the Officers are listed as:

Jenine Jenkins, CEO
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Stand Up Placer, Inc. · 530.823.6224 · www.StandUpPlacer.org

Laura Strasser, Secretary
Kristin Lawson, Chief Financial Officer

Authorized Signatories:

Primary (on Secretary of State forms): Jenine Jenkins, 530-823-6224x1002, [email protected]
Alternate: COO/Associate Director, Rebecca Chenoweth, 530-823-6224 x 1017, [email protected]
Single signatories with Resolution of Delegated Authority.

Stand Up Placer is pleased to provide any additional documentation that the City of Rocklin may request, including 501(c)3 determination letter, agency budget, tax returns and audited financials.

The required insurance policies renew between January 1 and February 15. We will be able to supply current (2023) insurance documentation as part of contracting the grant.

198

City of Rocklin
2023/24 CDBG Program
Subrecipient:

Program/project:

Stand Up Placer, Inc.

Rocklin Victims Services Program

Line item description of cost Total
program
CDBG Other
funds

Salaries (direct services personnel) 350,829.00 15,650.00 335,179.00 Salaries (program management) 42,043.00 - 42,043.00
Payroll taxes & benefits 110,004.00 4,350.00 105,654.00 Program services 2,643.00 - 2,643.00
Travel & mileage 7,387.00 - 7,387.00
Community outreach 1,838.00 - 1,838.00
Rent/Utilities/Maintenance 35,876.00 - 35,876.00
Communications 10,621.00 - 10,621.00
Office supplies/Postage/Equipment 14,598.00 - 14,598.00 Information Technology 10,854.00 - 10,854.00
Professional fees (consultants & contractors) 20,650.00 - 20,650.00 Insurance 5,733.00 - 5,733.00

Total $ 613,076.00 $ 20,000.00 $ 593,076.00

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CITY OF ROCKLIN CDBG 2023
PROPOSAL by ST VINCENT DE PAUL SOCIETY
ROSEVILLE AREA CONFERENCE
1)Describe you organizaGon (how long it has been in existence, the types of services you provide, locaGon, is it a 501c3 or other type, etc.) The St Vincent de Paul Society, Roseville Area Conference (SVdP), was founded in August 1983 as a project from Saint Rose Catholic Church in Roseville, CA. SVDP originally started as a small ThriG Store and oﬃce that provided free furniture and ﬁnancial help towards rent and uJliJes for Roseville residents. That same year, in December 1983, we opened our Dining Room and right away were serving 40 to 50 free hot meals per day. In January 1984,, we opened the Food Locker and in the ﬁrst month of operaJon provided groceries to approximately 200 households. Over the past 39 years, St Vincent de Paul Society, Roseville Area Conference has created many more programs and services, adding the Urgent Care Medical Clinic, the BAGS Home Delivery Program, the ASK CollaboraJve (Rental & UJlity Assistance) among them. We have evolved over the years and currently oﬀer 4 main programs: Food Locker Drive-thru DistribuJon, St Vincent TO GO meals, BAGS Home Delivery Program, and Rental & UJlity Assistance. In addiJon, SVDP oﬀers the Smiles Program that includes a School Backpack as well as a Christmas shop and holiday meals for families. 2)Describe the program you would be providing with Rocklin CDBG funds. Please specify if this is a program that you have conducted previously (if so when, where, for how long and with what sources of funding) or whether it is a brand new program.

SVDP would uJlize funding to sustain the expanded BAGS Home Delivery Program in Rocklin. The BAGS Home Delivery Program was expanded into Rocklin in November 2022, and at the Jme of this proposal was in the iniJal stages. Funding for the program will take the BAGS Home Delivery Program into its 2nd year of service into the Rocklin community.

The program is funded for up to 85 low-income homebound seniors or disabled adults. The program has been in operaJon in Roseville since 2001. Groceries are delivered monthly by volunteer teams. The quanJty of groceries delivered is suﬃcient to prepare a minimum of nine (9) nutriJous meals. This program is intended for those homebound seniors & disabled adults who are living independently and able to prepare their meals.

Many of these seniors experience food insecurity with income oGen insuﬃcient to pay basic living expenses. Food insecurity is a signiﬁcant naJonal health problem and an under-recognized social determinant of health. Food insecurity results in constrained dietary opJons and compeJng demands for limited resources (i.e., postponement of medicaJon reﬁlls or health visits).

In 2011, the program’s scope was enhanced to help our clients with certain medical diagnoses meet their speciﬁc dietary needs, i.e., diabeJc clients received appropriate foods from a list prepared by a volunteer nutriJonist. In addiJon to groceries donated to St Vincent de Paul’s food locker, diagnosis appropriate ingredients are purchased regularly. Purchased food items include low sodium, low sugar, items in smaller containers that are more easily handled and opened. NutriJonal drinks and non-food items such as Depends are also provided through the home delivery program.

The BAGS Home Delivery Program goals are to increase food security, prevent hunger and provide ingredients to prepare nutriJous meals which help our clients live healthier, happier lives. By providing this service, the BAGS Home Delivery Program, in collaboraJon with other community partners, also allows elderly and disabled adults to conJnue to live independently. 209
3)Describe speciﬁcally how you would spend the funds and who (by Gtles or descripGon) would be conducGng the acGviGes if funding would be used for staﬀ costs. (Please note that you cannot use the funds for Management/Admin/Overhead).

St Vincent de Paul Roseville has established a relaJonship with Grocery Outlet in Rocklin over several years supplying quarterly groceries to the Roseville BAGS Home Delivery Program. In 2022, we began purchasing items for the Rocklin BAGS Home Delivery Program through the Rocklin Grocery Outlet. We would conJnue to purchase for the Rocklin program through this vendor . Funds will be uJlized to purchase diagnosis appropriate foods from this, as well as other local food and nonfood vendor sources where appropriate and cost eﬀecJve.

Food purchases are made quarterly based upon the needs of the program parJcipants. Non-food items include hygiene items such as Depends, and feminine pads.

Telephone / Internet connecJon to program parJcipants for case management, surveys and follow-up screening.

Mileage provided to interns assisJng with home visits. SVDP has established a relaJonship with USF School of Nursing & Health Professionals to provide intern hours in the Fall 2023 for BAGS Home Delivery parJcipants

Case Management provided by Rebecca Rush, ExecuJve Director . Rebecca has an educaJonal background in Behavioral Health. Case management is provided as a program acJvity.

All other staﬀ involvement - warehouse coordinator, administraJve support, driver fall under overhead and are not included in this request.
4)IdenGfy the speciﬁc amount of your funding request.

Program expenses:
$17,500 Food Purchases - $4,375 per quarter
$1,200 Telephone/Internet costs - $100 per month
$5,160 Case management - avg 4 hr / week @ $25
$800 Non-food purchases - hygiene (i.e. Depends)
$750 Mileage - 2-3 interns mileage share
TOTAL REQUEST: $25,410
5)Describe how these services would fall under the NaGonal ObjecGves outlined in the NOFA.

The mission of St Vincent de Paul Roseville is to provide basic human services and programs to prevent hunger and homelessness.

In providing home delivery of groceries to the low-income homebound elderly and disabled adults, SVDP will conJnue to serve an urgent need to those Rocklin residents facing food insecurity. Through the applicaJon and contact process, as well as volunteer visits, referrals to community partners are provided as needed for further assistance. With the ability to sustain the program started in 2022, SVDP will maintain the ability to serve the individuals in great need of this service in Rocklin. 210
6)Describe how many individuals in the low or very-low income levels you expect to provide services to on a monthly and annual basis with the CDBG funds.

With the conJnuaJon of the Rocklin BAGS Home Delivery Program, we expect to serve up to 85 individuals during the program year on a monthly basis. 7)Describe how you would ensure and document income levels and that Rocklin CDBG funds were only being used to provide services for Rocklin residents.

All applicants to the Rocklin BAGS Home Delivery program are veled via a detailed applicaJon process including demographic informaJon. This includes proof of residency, idenJﬁcaJon, proof of income (62 years + are assumed eligible), sources of income, and other speciﬁc demographic informaJon.

From iniJal applicaJon veriﬁcaJon, applicants are veled for eligibility and provided case management to determine level of assistance necessary to meet current and immediate future stability. Clients are also provided informaJon and resources for addiJonal community referrals as needed.

Clients must recerJfy annually to remain in the program. 8)List who in your organizaGon would be the primary contact for the grant including their full contact informaGon (i.e., phone, e-mail, etc.)
Rebecca Rush, ExecuJve Director
(916) 781-3303 Oﬃce, (916) 477-1920 Cell
[email protected]
9)Provide the enGty name, address and name of the individual that payments would be directed to, should you receive an award.

Rebecca Rush, ExecuJve Director
(916) 781-3303 Oﬃce, (916) 477-1920 Cell
[email protected]

10)Indicate your preference regarding whether you would be invoicing and providing required reporGng data monthly or quarterly.

SVDP would prefer to invoice and provide required reporJng data quarterly 11)IdenGfy who in your organizaGon appears on the Secretary of State Business Search Forms and has the authority to sign contracts. Please provide the full names of those parGes (preferably 2 individuals with signing authority). You will also be asked to provide a copy of the most current form if your enGty is selected for funding.

Secretary of State form - Thomas Stanko
Donald Fraser, Board President
Thomas Stanko, Board Vice President
211
12)Describe your experience, if any, as a recipient of CDBG funds and from what enGty. Please include a reference from that agency (if other than the City of Rocklin) including their complete contact informaGon.

SVDP has received CDBG funding from the City of Roseville - Housing Division in support of our BAGS Home Delivery Program in Roseville starJng in 2001 and has been renewed annually. Contact person is KrisJne Faelz, Housing Analyst, Economic Development Dept., 316 Vernon St., Roseville, CA 95678 Phone (916) 774-5451. Leler of Reference alached.

SVDP has been a sub recipient of CDBG funding from the City of Roseville - Housing Division of Homeless PrevenJon and Rapid Rehousing funds through a collaboraJon with two other community partners since 2017 (ASK CollaboraJon - AMI Housing, KidsFirst and St Vincent de Paul Roseville) St Vincent de Paul Roseville has received and distributed $25,000 annually since 2017. In 2022-2023 cycle, the ASK funding for St Vincent de Paul has been awarded at $50,000 to support Roseville residents in rental and uJlity assistance.

A leler of reference from KrisJne Faelz, City of Roseville Housing Analyst is alached.

SVDP was awarded $44,125 in a City of Rocklin CDBG CV3 grant to expand the BAGS Home Delivery Program into Rocklin In November 2022, with spending through November 2023. 13) OpGonal Leber of Reference.

Leler of reference provided from KrisJne Faelz, City of Roseville Housing Analyst 14) Insurance requirements and endorsements.

Insurance requirements will be fulﬁlled
212

March 15, 2022

Laura Webster
Director of Long Range Planning and Housing
City of Rocklin
3970 Rocklin Rd.

Rocklin, CA 95677

RE: CDBG REFERENCE FOR SAINT VINCENT DE PAUL SOCIETY, ROSEVILLE

CONFERENCE

Dear Ms. Webster,

I am Kristine Faelz, administrator of the Community Development Block Grant program for the City of Roseville. I am writing to recommend Saint Vincent de Paul Society, Roseville Conference, to receive Community Development Block Grant funding from the City of Rocklin.

Saint Vincent de Paul Society (SVDP) has received CDBG funding from the City of Roseville consistently since 2017. Prior to 2017, SVDP received CDBG funding from Roseville on an off for several years since 2000. Over the past few years in working with the subrecipient directly, they have been found to be responsive to any requests sent their way, communicative, timely with submission of reporting, as well as timely in their spending of funds. In subrecipient monitoring for the 2017 program year, several items were noted for remediation, including the need for drafting of policies, and tracking eligibility and documentation of program clients. Saint Vincent de Paul was able to correct the follow-up items requested by the City of Roseville and no issues have been found in terms of compliance since. On a yearly basis, the subrecipient has either met goals or overachieved in terms of persons served and groceries delivered.

Based on my experience in working with St Vincent de Paul as a subrecipient, I recommend them to receive CDBG funding from the City of Rocklin.

Should you have any questions and/or need additional information, please contact me at (916) 774-5451 or via email at [email protected]
.

Sincerely,

Kristine Faelz
Housing Analyst
Housing Division
316 Vernon Street #150
Roseville, California 95678

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1)Describe your organization (how long it has been in existence, the types of services you provide, location, is it a 501c3 or other type, etc.).

The St Vincent de Paul Society, Roseville Area Conference (SVDP), was founded in August 1983, as a project from Saint Rose Catholic Church in Roseville, CA. SVDP originally started as a small Thrift Store and oﬃce that provided free furniture and ﬁnancial help towards rent and utilities for Roseville residents. That same year, in December 1983, SVDP opened the Dining Room and right away were serving 40 to 50 free hot meals each day. In January 1984, the Food Locker was opened. In the ﬁrst month of operation, groceries were provided to approximately 200 households.

Over the past 40 years, St Vincent de Paul, Roseville has created many more programs and services, adding the Urgent Care Medical Clinics, the BAGS Home Delivery Program, the ASK Collaboration supporting Rental Assistance among them.

SVDP has evolved over the years and currently oﬀers 5 main programs serving south Placer County -

* Food Locker Drive-thru - average 230 households each week

* BAGS Home Delivery - supports up to 170 households each month * Dining Room TO GO - daily meal averages 60 per day
* Rental & Utility Assistance - serving greater Placer county * Smiles Program for Kids - Christmas program, School backpacks 2) Describe the program you would be providing with Rocklin CDBG funds. Please specify if this is a program that you have conducted previously (if so when, where, for how long and with what sources of funding) or whether it is a brand-new program.

SVDP is requesting a continuation of the Rental Assistance program through funding with Rockling’s Low Mod Housing Asset Funds.

City of Rocklin awarded SVDP $15,000 in FY 22-23 via Low Mod Housing Asset funding for Rental Assistance in Rocklin. This funding is currently underway and on track to be fully expended by June 30, 2023.

Since 2020, SVDP has served Rocklin residents with rental & utility assistance through a variety of revenue sources.

EFSP United Way Cares Act 2020-2021
Project Go Cares Act 2020-2022
ASK Collaboration (City of Roseville CDBG HPRR 2022-2023)

Receiving the Low Mod Housing Asset funds in 2022-2023 FY helped SVDP assist Rocklin residents more readily. With further funding into the 2023-2024 FY , SVDP will be able to continue serving Rocklin residents speciﬁcally. Additionally, SVDP received CDBG CV3 funding for Rocklin residents in 2022-2023 and has expended 50% of that funding to date. This indicates the great need for assistance being fulﬁlled in Rocklin. 217

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3) Describe speciﬁcally how you would spend the funds and who (by titles or description) would be conducting the activities if funding would be used for staﬀ costs. (Please note that you cannot use the funds for Management/Admin/Overhead). $13,500 Rental Assistance - 15 Households - $800 per household average $1,350 Case Management - 15 Households - $90 per household average Staﬀ Breakdown:
$1,350 Case Management provided by Rebecca Rush, Executive Director, BA Behavioral Health
4) Identify the speciﬁc amount of your funding request. (Please keep in mind that the City can only spend 15% of the anticipated grant amount – roughly $42,600 +/- on services and we usually have requests from multiple entities to consider in awarding of the funds).

St Vincent de Paul Roseville is requesting $15,000 for the current Rental Assistance Program 5) Describe how these services would fall under the National Objectives outlined in the NOFA.

The mission of St Vincent de Paul Roseville is to provide basic human services and programs to prevent hunger and homelessness.

In providing rental assistance, SVDP will serve an urgent need to those Rocklin residents facing housing instability. Through case management, households are also provided food stability through the SVDP weekly food distribution. Referrals to community partners are provided as needed for utility assistance, CALFRESH, etc. We currently receive referrals via 211, Unite Us, community partners, as well as direct inquiries from Rocklin residents regarding this type of assistance. With funding from the City of Rocklin we will be able to continue our program to serve Rocklin residents in need during FY 2023-2024.
6) Describe how many individuals in the low or very low-income levels you expect to provide services to on a monthly and annual basis with the CDBG funds.

The average amount of assistance is estimated to be $800 per household based on past experience in providing rental assistance in South Placer County through past grant resources.

SVDP anticipates serving 15 Rocklin households with a one-time (annual) assistance grant.

Based on agency experience since 2017, applicants generally fall into categories as follows:
very low income - 35%, low income - 40%.
7) Describe how you would ensure and document income levels and that Rocklin CDBG funds were only being used to provide services for Rocklin Residents.

All potential Rental Assistance clients ﬁll out a client application providing demographic information, as well as detailed application for assistance. This includes proof of residence, copy of current lease, proof of all income sources, and other demographic information.

After initial application veriﬁcation, rental assistance clients’ eligibility for assistance is determined through an eligibility screening process. Once vetted for eligibility, clients are 218

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provided case management to determine level of assistance necessary to meet their current and immediate future housing stability. Clients are also provided information / resources for food stability and other community referrals as needed. 8) List who in your organization would be the primary contact for the grant including their full contact information (i.e., phone, e-mail, etc.).

Rebecca Rush, Executive Director
(916) 781-3303 Oﬃce, (916) 477-1920 Cell
[email protected]
9) Provide the entity name, address and name of the individual that payments would be directed to, should you receive an award.

St Vincent de Paul Society, Roseville Conference
503 Giuseppe Ct., #8
Roseville CA 95678
Attn: Rebecca Rush, Executive Director
10) Indicate your preference regarding whether you would be invoicing and providing required reporting data monthly or quarterly.

SVDP would prefer to invoice and provide required reporting data quarterly 11) Identify who in your organization appears on the Secretary of State Business Search Forms and has the authority to sign contracts. Please provide the full names of those parties (preferably 2 individuals with signing authority). You will also be asked to provide a copy of the most current form if your entity is selected for funding.

Secretary of State form - Thomas Stanko
Donald Fraser, Board President

Thomas Stanko, Board Vice President
Tim Harris, Board Treasurer
12) Describe your experience, if any, as a recipient of CDBG funds and from what entity.

Please include a reference from that agency (if other than the City of Rocklin) including their complete contact information.

City of Roseville CDBG HPRR -

2001 - current - BAGS Home Delivery Roseville has been renewed annually ($15,000)

City of Roseville CDBG HPRR -
2017 - current - ASK Collaboration (sub recipient) - has been renewed annually ($50,000) City of Roseville CBF / REACH -

2012 - current - Food Locker operations has been renewed annually various amounts

City of Roseville CDBG HPRR -
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2018 - Food Locker - freezer purchase walk in

City of Roseville contact - Kristine Faelz, Housing Analyst, Economic Development Dept., 316 Vernon St., Roseville, CA 95678 Phone (916) 774-5451. Letter of Reference attached.

City of Rocklin CDBG CV3 - 2022-2023 BAGS Home Delivery

City of Rocklin CDBG CV3 - Rental & Utility Assistance

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WEECARE’S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PY 2023-2024 PROPOSAL FOR THE CITY OF ROCKLIN
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Organization Description
WeeCare is a network of licensed family child care providers whose goal is to improve access to affordable, high-quality child care for all families. It does this primarily by supporting Family Child Care (FCC) providers in operating their own sustainable businesses. FCC providers run daycares for children ages 0-5 (and up to age12 for after school care) from their own homes.These FCC providersare local microenterprise owners, with 5 or less employees who provide early care and education for up to 8 or 14 children, depending on their licensed capacity.

WeeCare is a for-profit organization that was established in 2017 by CEO and Co-Founder, Jessica Chang. When her two children were born, Chang struggled to find quality child care and ultimately quit her job to become a preschool owner-operator.

While in the field, she noticed high overhead costs and low retainment of teachers were major challenges in the child care industry. Chang was inspired to start WeeCare to help caregivers open and manage home daycares and grew it to become a full-service marketplace that connects caregivers with families across the country. Today, WeeCare operates in all 50 states and has a provider network that is 98% female-run and 82% minority-owned.

Families use WeeCare to find, tour, and enroll with the perfect child care provider for their children. WeeCare supports families throughout their child care experience with messaging, photo and video updates, and health and safety features through its own mobile app. Using WeeCare’s tools, families have reported saving an average of 30 hours when finding care, compared to traditional methods of calling or emailing providers individually.

FCC Providers use WeeCare to manage and grow their business with ease. WeeCare’s tools and support help with enrollment and finance management, tuition payment collection, curriculum support, and more. On average, providers who use the platform can earn two to three times more income by expanding their capacity and can save over ten hours per week by reducing time spent on administrative tasks.1 In the past few years, Weecare has expanded its partnerships to include public and private companies and governments to help solve the child care crisis together.

WeeCare works with large and small business employers to provide comprehensive child care benefit packages to its employees. It also partners with local governments to expand child care accessibility to empower working families to enter or remain in the work force and increase their overall wellbeing.
1Internal WeeCare Data, (2022).

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Program Description
WeeCare proposes CDBG funds be used to benefit child care microenterprises in the City of Rocklin. The project, BOOST (Business Operation & Optimization Support Tools),provides specialized technical assistanceand business support for Family Child Care (FCC) providers The BOOST program will expand economic opportunities for 7 FCC providers in the City of Rocklin by training them to use essential tools that will make their operations more efficient. This program will enable them to reach their full revenue potential and retain their jobs in the child care industry. Through BOOST, FCC providers get individual business coaching and learn best practices on how to grow and sustain their business while also supporting the Low to Moderate Income (LMI) families who use their services. There are more FCC microenterprises located in the city of Rocklin, however WeeCare has identified 7 of them who are on its waitlist as eligible and positioned to benefit greatly from BOOST.

Child care is a much-needed service, but paradoxically an under-resourced industry.

The cost to care for young children exceeds what many families can afford to pay, and child care workers are left to bear the brunt of the disparity. In Northern California, 98% of FCC providers are women, 34% are people of color, and 58% are between the ages of 40-59 years old.2The average annual earnings ofa child care worker in California is $13.43 an hour, or about$28,000 a year,3qualifyingthem as LMI persons themselves.

LMI families rely greatly on FCCs as their child care option because of the typically lower tuition, close proximity to their home (especially if they are relying on public transportation), and the non-traditional hours they are open that align with all types of work schedules.

Comparison of FCCs to Child Care Centers in Placer County4 Family Child Care Home Child Care Center
Average Cost of Care
(For an Infant in 2019) $10,542/year $15,600/year
% Offering
Nontraditional hours 11% 5%
# of Locations 232 146
The child care workforce has been steadily declining for years because of low wages.

With a vulnerable, low-income earning payer mix, FCCs are at a disadvantage because they cannot rely on raising prices on their customers (LMI Families) when their own 4California Child Care Resource & Referral Network (2019) Child Care Data Tool. https://rrnetwork.org/research/child-care-data-tool#!0
3Center for the Study of Child Care Employment (CSCCE) (2020). https://cscce.berkeley.edu/workforce-index-2020/states/california/ 2Center for the Study of Child Care Employment (CSCCE) (2020). Demographics of the California ECE Workforce https://cscce.berkeley.edu/publications/data-snapshot/demographics-of-the-california-ece-workforce/ Page3of 9
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costs go up. If they charge too much, the families will take their business elsewhere, but if they charge too little, they will not be able to cover their expenses. Because of this they must rely on other methods to operate soundly.

Child Care Aware of America provides detailed guidance on practices that will ensure a child care program’s financial stability. On that list, the concept of the “Iron Triangle” is explained. To succeed, a program must:
●Reach and retain full enrollment
●Collect all fees in full and on time
●Ensure that revenues cover the cost per child5(ie:set appropriate tuition prices) Unfortunately, these things are easier said than done, especially for a microenterprise with few employees and a demanding schedule. BOOST addresses all three sides of this triangle by teaching FCC providers how to use a robust Child Care Management System (CCMS) that automates enrollments and waitlists, tracks attendance, facilitates tuition payments, and much more. BOOST also provides customer leads for each provider and teaches them how to market themselves, so their enrollment can reach its full capacity and stay there. By learning business automation tools and reaching full enrollment, FCC providers will earn more money and get to a state of equilibrium. An FCC in Rocklin charges an average of $250 a week for full time care.6If they were to operate at the full licensed capacity for a large FCC, serving 14 children full time, they could generate $175,000 a year. Reaching this healthy model, year after year, will allow them some wiggle room to invest in their staff and program quality, try new innovative practices, and save up for unexpected emergencies.

The COVID-19 Pandemic hit the child care sector particularly hard. From 2019 to 2021, 29 FCCs permanently closed their doors in Placer County, equaling about 11% of the County’s supply.7With school closures and fears ofhealth risks, enrollment numbers dropped too drastically for many FCCs to stay afloat. The already decreasing child care workforce only made matters worse, and unlike other sectors that could raise wages to attract talent, the child care industry was left with no incentives to attract or retain its employees.

The ailing child care sector received much needed financial assistance from the federal government in response to the COVID-19 crisis. USA Today reported that the American Rescue Plan Act (ARPA) made an unprecedented effort to include the child care industry to keep it from collapsing. But the effects of the one-time funding are starting to wear off. The temporary fix was only meant to stabilize the industry and get parents 7California Child Care Resource & Referral Network (2021) Child Care Data Tool. https://rrnetwork.org/research/child-care-data-tool#!0
6Internal WeeCare Data, (2022).
5Child Care Aware of America (2022) Financial Sustainability.https://www.childcareaware.org/financial-sustainability/ Page4of 9
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back into the labor market. Many acknowledge that more long-term strategies are needed to keep the child care industry from crumbling once again.8 The strategy behind BOOST applies that knowledge - that government funding is a transitional aid, not the solution itself. Therefore, BOOST is designed to only operate with each FCC cohort for one year. It uses that time to teach FCC participants how to improve their microenterprise with best practices while providing enrollment assistance by matching local families who need child care. BOOST provides customer leads from its database of local families looking for care on our site:https://weecare.co/.

BOOST individually coaches the FCC provider throughout the 12 months and supplies customer (family) leads so they can experience business growth while they have access to WeeCare’s professional feedback. By the end of the program, FCC providers experience a year of using the right tools for free and learn valuable lessons by “doing,” not just observing. At the close of the BOOST program, FCC providers can continue with WeeCare’s CCMS or adopt a different software of their choosing. The child care industry is one that has many symbiotic relationships between providers, children, families, and employers, thus the goal of the BOOST program is to strengthen the child care ecosystem as a whole. When child care is strong, everyone benefits.

BOOST’s goal is to expand economic opportunities for LMI persons; both the microenterprise FCC providers, and the LMI families they serve. It can do this by helping to build and sustain a healthy child care business model across the City of Rocklin. The intended outcomes for each participant are to increase child enrollment, reduce time spent on administrative tasks, and to create a firm business plan that leverages available resources to successfully continue their work for years to come.

Use of Funds
The CDBG funds will be used to individually coach each FCC microenterprise provider and train them to use WeeCare’s Child Care Management System (CCMS). What sets WeeCare apart from other software systems is that it is paired with a dedicated support person, a Care Coach, to check-in and assist the FCC provider every step of the way.

Each FCC provider will create a work plan to set their business goals, including capacity and revenue numbers for the year, and apply the new tools accordingly. They are empowered to reach those goals via a myriad of ongoing services. These services include help matching with families and enrolling children into their program, tuition collection, weekly evidence-based curriculum and activity suggestions, guidance on 8USA Today (2022). Federal aid helped child care providers stay open. Now the help is wearing off. https://www.usatoday.com/story/news/education/2022/10/21/federal-aid-saved-child-care-providers-pandemic-now-he lp-wearing-off/10536023002/
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licensing regulations and expansion, staff recruitment, and more. See Appendix A for an in-depth list of services.

Each microenterprise participant will receive a personal website listing and training on how to market themselves. This includes guidance on how to take effective photos, how to write a compelling business description, and tips on which business characteristics to define and highlight for potential customers. LMI families who are enrolled with participating FCCs will have access to the accompanying mobile app and be able to receive important information like a parent handbook and photo and video updates to encourage parent engagement. Each family will also be paired with a support person, in their case a Care Manager, to answer any of their questions and guide the matching and enrollment process.

BOOST is a very service-oriented program, therefore a majority of the CDBG funds will be spent on paying for the salaries of the program personnel who work directly with the FCC microenterprises and their customers. Other costs include marketing and advertising materials to announce the start of the program.

The BOOST program can be scaled up or down according to the decision of the governing body. Its operation is not dependent on full award funding and can be adjusted to the desired amount of coverage for the proposed area. If it were to be phased in or partially funded, an appropriate number of FCC providers would be accepted into the program. WeeCare already provides its CCMS services to FCC providers in California, therefore the operational systems and tools are already in place.

Specific Funding Request
WeeCare requests $42,000 to fund the proposed economic development activities.

National Objective and Consolidated Plan
The BOOST program promotes HUD’s National Objective of providing a benefit to LMI persons by creating or retaining permanent jobs made available to or held by LMI persons. This economic development activity is open to both non-profit and for-profit organizations as stated by HUD’s CDBG regulations.9
This program will also address the City’s Consolidated Plan Priority Need # 3: Economic Development, specifically CD3.1: “Support the formation and launch of micro-enterprise business.”
9Code of Federal Regulations (2022)24 CFR 570.201(o)
https://www.ecfr.gov/current/title-24/subtitle-B/chapter-V/subchapter-C/part-570/subpart-C#p-570.201( o)
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The BOOST program will directly benefit Rocklin’s LMI population by retaining 7 LMI jobs for FCC providers and by potentially creating 3 new LMJ jobs if eligible FCC’s expand their licensed capacity and hire teaching assistants. This will increase an FCC provider’s revenue and ensure LMI job stability in the child care field. Throughout the program, FCC providers will be coached to define their business objectives and understand their target market so they can continue successful practices long after the program has ended.

FCC microenterprise providers are not the only ones who will benefit, parents and caretakers of young children, and the children themselves will be better supported as a result of the BOOST program. It is well documented that child care is a vital contributor to the economy. This was firmly proven during the COVID-19 crisis. The Harvard Business Review conducted a survey in 2020 and found nearly 20% of working parents had to leave work or reduce their work hours solely due to a lack of child care.10 Longitudinal studies have recorded a strong correlation between early care and education. One study cited by First 5 California found that early nurturing and learning experiences from ages 0 to 5 had positive long-term outcomes such as higher reading and math achievement, lower rates for special education, higher graduation rates, increased college enrollment, higher earnings, and less welfare assistance.11By supporting 7 FCC providers in the city of Rocklin, potentially 98 LMI families with children ages 0-12 years of age will benefit from the increased access to child care in the city of Rocklin (7 FCCs x 14 spots each12= 98children receiving service).

Number of LMI Individuals Served
The BOOST program will serve 7 LMI microenterprise owners who potentially can serve 98 LMI families, which can equal 105 unduplicated LMI clients.

Method of Documentation
WeeCare can ensure that only eligible FCC owners and families access the City of Rocklin’s BOOST program by requiring information at the time of application. BOOST evaluates each FCC provider's microenterprise before and after the program. The 12InCalifornia,familychildcarehomescanbelicensedas“Small”,serving8childrenmaximum,or“Large”,serving 14 children maximum. California Department of Social Services (2022). Family Child Care Regulations https://www.cdss.ca.gov/inforesources/letters-regulations/legislation-and-regulations/community-care-licensing-regula tions/family-child-care
11First 5 California (2022). Why We Do It: Investing in the Futurehttps://www.ccfc.ca.gov/whatwedo/why.html#_ftn2 10Harvard Business Review (2021). Childcare Is a Business Issue https://hbr.org/2021/04/childcare-is-a-business-issue
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preliminary evaluation will be used as a baseline to compare their progress throughout the program. Information collected from providers include income, number of household members, industry experience, certifications and level of education, race/ethnicity, and age. The Care Coaches who assist the FCC providers use a centralized database to observe local trends and will communicate with FCC providers through app push notifications, text, or by phone. This means they can verify that an FCC Provider has successfully received, read, and comprehended information. With real-time data and feedback, Care Coaches can make adjustments as needed.

BOOST will obtain qualitative data via quarterly anonymous feedback surveys so participants, both FCC providers and families, can freely respond to questions about what features work well and what can be improved. Family participants will have a similar pre and posttest collection of data that records their income, employment, and frequency of child care use.

The indicators BOOST will use to determine the program’s effectiveness will be measured continuously throughout the year. The microenterprise growth indicators include:
●Number of trainings completed
●Number of support requests answered
●Number of family tours scheduled and completed
●Number of children enrolled, part-time and full-time
●Average length of time a child stays enrolled
●Revenue increases of FCC providers
●Self-reported hours saved on administrative tasks
●Level of satisfaction from FCC providers and participating families ●Quality improvement metrics that directly relate to QRIS (Quality Rating and Improvement System) standards.

Primary Contact
Jessa Santangelo, VP of Business Development
Email:[email protected]
Phone: (310) 710-2833
Payment Contact
Amanda Smith, Billing Manager
Email:[email protected]
Phone: (310) 853-8791
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Invoicing/ reporting frequency
Weecare would prefer to invoice and provide required reporting quarterly, although it can accommodate the City of Rocklin’s preferences.

People Authorized
The people authorized to sign contracts are Jessica Change, CEO of WeeCare, and Jessa Santangelo, the VP of Business Development who has been approved by WeeCare’s Board of Directors.

Experience with CDBG Funds
WeeCare has direct experience as a recipient of CDBG funds. In 2021, it worked with Cathedral City, CA, a sub-recipient of CDBG, to implement three child care-focused programs. The programs implemented were BOOST- for child care providers, CASE - child care benefits for small enterprises, and Back2Work- assistance for unemployed LMI families. The total funding for the first program year was $138,500 of CDBG dollars.

WeeCare successfully completed the project in June 2022. Please see Appendix B:

CDBG Accomplishment Report for Cathedral City for more details. ●BOOST: Assisted 40 LMI microenterprise FCC providers and 232 LMI persons ●CASE: Assisted 1,416 LMI persons
●Back2Work: Assisted 15 LMI persons
Total: 1,703 LMI persons assisted equating to $81.32of CDBG/LMI person.

Reference Contact Information:

Andrew Lee, Assistant Engineer at Cathedral City
Email: [email protected]
Phone: 760-770-0319
A reference letter was requested from Cathedral City but is not ready at the time of this proposal submission. If selected, WeeCare can provide the letter at a later date.

Insurance Coverage
WeeCare can provide the standard insurance coverages required.

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Appendix A - List of Services

BOOST PROGRAM LIST OF SERVICES
● 24/7 Support● Anonymous Reporting andOngoing Feedback● Background Check Technology● Capacity & Scheduling System● Care Coaches for Providers● Care Managers for Families● Community Support Forums● Curriculum Provided Weekly● Drop In Scheduling● Enrollment Automation andSupport● Finance Management● License and Citation Monitoring● Licensing Support ● Location Performance Metrics● Matchmaking Algorithm● Milestone Tracking● Photo And Video Updates(Moments)● Professional Development andContinuing Education● Regulations & InformationConfirmation System● Resource Center● Staff Recruitment● Timestamped Verification &Attendance System● Tour Scheduling● Tuition Collection● Waitlist System 230
APPENDIX A: BOOST PROGRAM LIST OF SERVICES
24/7 Support
Parents and providers can use the app to communicate with one another and with the WeeCaresupport team. Support for both parents and providers is available in over 30 languages. We cancommunicate directly with our entire network and confirm that the messages have been read. If aprovider has not read the information, we’re able to send reminders until they do.

Anonymous Reporting and Ongoing Parent and Community Feedback Instead of conducting one-time spot visits, WeeCare obtains real-time feedback after every step froma tour through enrollment and un-enrollment—this allows WeeCare to continually ensure that allproviders are meeting its high safety standards and allows for WeeCare to provide actionablefeedback to providers.

Background Check Technology
Safety is a top priority. All FCC participants go through a rigorous background check process to ensurethe safety and quality of each location. In addition, all our network locations are licensed by the stateand undergo additional background check and health and safety screenings before being admitted as aWeeCare Network Provider.

WeeCare’s admin system runs nightly licensing and inspection reports and immediately alerts CareManager if any Network Provider status changes or receives a new infraction. In addition, all sitemanagers, family members, and staff background checks are also run nightly to identify any changesthat could be missed or delayed in reporting to licensing.

Capacity & Scheduling SystemReal-time information on each facility's current and future available capacity down to each hour andage group providing the most accurate picture of each location and aiding in the inputs for ourcustomized matchmaking. Providers also benefit from this system because they can maximize thespaces that they have open when other children are out sick or on vacation, or open available seatsthereby maximizing their income.

Care Coaches for ProvidersCare Coaches oversee the success of their assigned FCC Providers. Care Coaches focus on qualityimprovement and real-time support. They closely monitor quality and safety, developmentallyappropriate activities, and assist with career-enhancing resources. Care Coaches work to improve thequality of child care given and support efforts to expand FCC 's licensed capacity and can providesupport in English or Spanish.

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Care Managers for Families
Care Managersassist with every step of enrollmentand address any questions or concerns thefamilies may have. They bridge the gap between families and FCC providers to support at criticaljunctures such as enrollment, recertification, family meetings and transitions. They encouragefamily involvement and provide resources and referrals for additional services based on families'needs, such as access to food or parenting resources. They can provide support in English orSpanish.

Community Support Forums
WeeCare provides community support forums for parents and providers to connect with each other onmany different topics including behavior and development, child care, learning and education, parenthacks, pregnancy and childbirth, tough topics, and more. The community forum is beneficial for parentsand providers to connect with each other and give advice or just relate to one another in anon-professional setting. For example, parents and providers have posted about ideas for socialdistancing, tips, and tricks for picky eaters, and dealing with separation anxiety. A community forum is aplace for knowledge sharing and support rather than a formal educational resource so parents andproviders feel supported and empowered.

Curriculum Provided Weekly
WeeCare offers an in-house curriculum that’s accessible to every provider. These lesson plans aredesigned to be easy to follow and enriching for children of all ages. Providers can access the curriculumdirectly in the app for free. WeeCare also works with educational institutions so providers have accessto the statewide curriculum and can track developmental milestones. This can later be used whenchildren reach kindergarten age and can provide a retroactive look into that child’s developmentalmilestones.

Drop-In Scheduling
Our technology allows for providers to accept drop-in care, where parents can find locations that meettheir flexible one-off requests. This is especially important for tourism, the restaurant industry and gigworkers, and any parents that have fluctuating schedules, or when schools shut down and parents needto find emergency backup care. These parents can immediately find quality care at the nearest locationwhenever they need it. Providers also benefit from this system because they can maximize the spacesthat they have open when other children are out sick or on vacation, or open available seats therebymaximizing their income.

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Enrollment Automation and Support
WeeCare simplifies the enrollment process by modernizing and supporting the very first step after afamily secures a spot at a child care location - the paperwork. Immediately after enrollment isconfirmed via the WeeCare app, the family is emailed a copy of their provider's WeeCare enrollmentpacket.

Providers enjoy the assurance that comes with letting go of the administrative work - putting together anew packet, ensuring the new family receives it and communicating that it is due on the first day ofcare. All mandatory licensing documentation, for example, requests for immunization records, areincluded. WeeCare enrollment packets are automatically updated upon any changes to state licensingso that providers never have to worry about potential licensing citations for outdated or missingpaperwork. Finally, as our database records verify when the enrollment packet was received by thefamily, we can mediate both parties if a dispute ever occurs. All in all, an automated and digitizedenrollment process is the key to a successful start to care.

Finance Management
WeeCare’s technology can assist with record keeping for billing, tracking expenses, end of year taxdocuments, FSA Dependent Care Reimbursement, and required paperwork for subsidy reimbursement.

License and Citation Monitoring
Safety is a top priority for WeeCare. WeeCare providers must go through a rigorous backgroundcheck process to ensure the safety of each location. All of WeeCare’s providers are licensed andbackground-checked before being onboarded to the platform. WeeCare has technology that alsocontinually monitors the provider’s licenses and background checks nightly. We are automaticallynotified of any new infractions which ensures that all locations continue to meet our standards.

Licensing Support
There has been a decline in providers moving from a small FCC to a large FCC or a corporate center forseveral reasons. First, it’s difficult to spread awareness of who can expand their license and thenecessary steps to do so. For providers wishing to expand to a corporate center, there is a lot ofhesitation around the potential financial burden and having to deal with other entities such asinsurance companies and the fire department to ensure their center is up to code. WeeCare canidentify providers who are ready and willing to expand their licenses and we have a dedicated supportteam to walk them through the entire process, helping to ease any doubts or fears they have aboutmoving their license. WeeCare’s support team is well-versed in licensing requirements and can makesuggestions for further resources and next steps.

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Location Performance Metrics
WeeCare can track how each FCC location is performing to find areas to focus on professionaldevelopment. We can look at things such as enrollment, children’s milestones, achievements, andsafety ratings to determine how each location is performing. From there, we can tailor the location’sdevelopment specifically to its needs and offer suggestions for professional development.

Matchmaking Algorithm
WeeCare’s system has the capability of matching families with child care providers with current capacityopenings in real-time. Typically, parents will have to spend time calling multiple child care providers(sometimes from outdated resources) to determine which provider has the capacity and maybe a goodfit for their child. This leads to wasted time and energy on behalf of both the parents and providers asthe providers are likely fielding inquiries while simultaneously watching over children. WeeCareaccomplishes this matching in seconds and with the most up-to-date and accurate information. Thisvirtually eliminates the need for parents to spend days searching for child care that meets their needs.

Our matching algorithm matches parents from as much information that is available and can be up to22 different points with even customized prioritization of criteria, so we are able to ensure the highestquality provider family matches. For example, we can take the parent’s individual criteria such asbudget and schedule to search across multiple Geographic Location(s) desired to find the best matchfor the parent that may perfectly fit in along the parent’s commute.

Currently, with many childcare matching databases, parents can’t search based on their unique needs.WeeCare allows parents to filter their childcare search by different needs so they’re able to find theperfect fit for their family including primary language spoken at daycare, or whether the provider hasexperience with special needs or developmental delays.

Milestone Tracking
Our AI technology recommends curriculum based on developmental milestones and individual childprofiles. When a child enters WeeCare, we can get a baseline on them to see where they’re atdevelopmentally and where they need to be. The curriculum can then be tailored to fit specific needs.Parents also have access to curriculum to follow along at home and so they know what they're learningthroughout the day and can continue the learning at home.

Payment to Providers
WeeCare pays child care providers quickly and provides the first payment to providers within 2-5 days.If needed, WeeCare could also pay providers upfront to further streamline the process and be Page5of 8
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reimbursed later. The same methods can create a bridge program while providers wait for governmentsubsidy payments.

Photo And Video Updates for Families (Moments)
One of the most common requests by parents is for their provider to send photo and video updates oftheir child throughout the day. The WeeCare app makes it easy for parents to feel connected and atease by allowing providers to securely sendMomentsdirectly in-app to a parent. Moreover, theMoments feature enables providers to link the specific curriculum or activity they are doing in thephoto or video, so parents can have the full experience.

Professional Development and Continuing Education
WeeCare can provide safety education and training including 1 on 1 and monthly in-service trainingwebinars. The community forum also encourages community engagement. WeeCare has a designatedtraining section and is easily able to push out regulation changes so providers are aware of them.Providers can also connect with the community and parents on relevant topics, including a searchabledatabase for providers to use. WeeCare is also able to work with accredited institutions and connecttheir trainings and content so that all available professional development is easily accessible andcentralized to providers with search and filter functionality.

Regulations & Information Confirmation System
The lack of access to mandatory licensing information is easily addressable by utilizing WeeCare'sin-app licensing checklist and push notification system. There are multiple methods we can use to verifythat a provider successfully received and confirmed that they read the latest licensing information.

Resource Center
WeeCare acts as a centralized source of information and offers support to those families who want toapply for assistance paying for child care. If parents are denied or unable to pay for child care, we haveresources to point them in the right direction and can help figure out next steps.

Staff Recruitment
WeeCare can connect providers to licensed and background-checked teaching assistants by serving as aplace where assistants can apply to be placed at a WeeCare location in their area. Similar to how wematch parents and providers, we match assistants to the best WeeCare employer. When a provider has Page6of 8
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more staff, it means they can accommodate more enrollments and give more kids access to qualitycare. WeeCare can do all the work to identify, recruit, and vet individuals to serve as teaching assistantsfor providers including detailed background checks.

In addition to matching teaching assistants with providers, WeeCare can facilitate a substitute teachingpool to give providers a backup if they ever need to take a day off due to illness or emergencies. Thissubstitute pool would also consist of individuals that have been vetted and checked by WeeCare’sthorough process.

Timestamped Verification and Attendance System
WeeCare offers accuracy in variable schedule payments. WeeCare can verify when children aredropped off and picked up from child care providers due to a location enabling timestamp, alongwith real-time photo verification. This technology leaves less room for error and leads to major costsavings.

WeeCare also has a contactless attendance system that providers and families use to mark when achild arrives and when they depart. This eliminates the need for pen and paper sign outs, which is asystem plagued by human error. The use of WeeCare’s contactless attendance system also helps tostore that data in one place rather than scattered across other forms and pieces of paper. If providersneed access to that attendance data for reporting reasons, they’re able to access it directly.

The contactless attendance system can also be useful in contact tracing if there is ever a COVID-19 caseat a location. Providers can see who was there on a certain day to determine if anyone needs toquarantine.

Tour Scheduling
WeeCare built a tool in the app that allows for virtual tours to eliminate unnecessary contact. Duringthe pandemic, touring facilities in person is not possible for most people and is not the safest method.Now, parents can tour facilities remotely and leave feedback after each tour. This feedback is used toassess WeeCare providers and address any concerns that might come up Tuition Collection
Parents can easily pay their tuition in the app. Tuition payments are charged 1 week in advance of carethat is given. This gives room to ensure providers are paid upfront and on time, as well as guaranteeinga child care spot for the parent.

If there are any financial situations that arise, WeeCare works with the parent directly and develops aplan with the parent directly while covering the costs with no interruption of payment to the provider Page7of 8
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APPENDIX A: BOOST PROGRAM LIST OF SERVICES
to help avoid any uncomfortable conversations or friction between parent and provider, preserving ahealthy relationship, and saving everyone time and financial stress.

Waitlist System
Parents can be on multiple WeeCare location waitlists and will receive automatic updates on theirstatus and spot, rather than them having to call the provider directly. As real-time information comes inabout changes incapacity, we inform the waitlisted parents every step of the way with automaticnotifications via text message, email, and/or in-app notifications, and parents are also able to see at anytime their real-time place and status on each waiting list.

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APPENDIX B - WEECARE ACCOMPLISHMENT REPORT FOR CATHEDRAL CITY

1 CITY OF CATHEDRAL CITY
Annual Program Progress Report

Project/Activity Title: WeeCare BOOST Program Project Number: N/A

Name/Address of Provider:

WeeCare
5521 N University Dr STE 104,
Coral Springs, FL 33067
PROGRAM PROGRESS REPORT Period: July 1, 2021 -June 30, 2022

DIRECT BENEFIT REPORT
♦ Number of First-Time Program Beneficiaries Serviced:
# of Households: 272 # of Persons: 272
< or = 30%: 30-50%: 50-80%: > 80%: 100% ❖ Number of First-Time Female Headed Households: 112
❖ Counts by Race/Ethnicity:

American Indian or Alaskan Native: 3
American Indian or Alaska Native AND White
American Indian/Alaska Native AND Black/African American: 1 Asian: 2
Asian AND White: 6
Black/African American 16
Black/African American AND White: 3
Native Hawaiian or Other Pacific Islander:

Hispanic/Latino Ethnicity: Mexican/Chicano: 218
Puerto Rican:

Cuban
Other:

Other:

White: 23
❖ Number of Disabled: 4
❖ Number of Homeless Persons Given Overnight Shelter: N/A

ACCOMPLISHMENT NARRATIVE

During the Fiscal Year 2021 -2022, WeeCare worked towards accomplishing several goals for BOOST’s program year. This program was designed to support 25 microenterprise childcare providers in Cathedral City.

WeeCare's Childcare Business and Technical Assistance Program supports family childcare (FCC) providers in operating a sustainable business by supplying them with WeeCare software and support free of charge. Through this program, 25 licensed family childcare providers in Cathedral City will receive business and technical assistance, generously funded in partnership with the city and WeeCare. These FCC providers qualify as micro-enterprises as they employ less than five employees 238

APPENDIX B - WEECARE ACCOMPLISHMENT REPORT FOR CATHEDRAL CITY

2 per location. Providers are considered LMI employers who can serve additional LMI persons. By supporting 25 childcare providers, WeeCare also helped service Cathedral City families.

This program addressed the national objective of benefitting LMI individuals in Cathedral City. A few of the goals outlined at the beginning of the 2021-2022 program year included:
● Outreach to existing 68 licensed childcare providers to educate and inform all eligible providers of their eligibility for the WeeCare platform and support services. ● Support new LMI individuals and provide business and technical assistance through childcare licensing to help identify and establish new childcare providers within Cathedral City. ● Support 25 microenterprise childcare providers with business and technical support ● Reduce childcare providers' administrative workload by an average of 10 hours per week ● Increase the childcare providers' business capacity and increase their enrollments with LMI - eligible families

To roll out the program, WeeCare conducted phone, text, and email outreach to all the licensed childcare providers in Cathedral City to inform them of the BOOST program eligibility and onboard them onto the WeeCare platform to begin receiving business and technical assistance. In its first program year, WeeCare’s BOOST program successfully reached reach 56 of the eligible providers throughout the city, and WeeCare enrolled 18 licensed childcare providers who already had existing childcare provider licenses and received immediate business and technical support services for their existing childcare business. In turn, the program also helped to support an additional 232 LMI-eligible children and families with communication, family education, and support services such as tuition, curriculum, and billing support for both the families and providers. In addition to the 18 existing LMI- eligible childcare providers with existing businesses in Cathedral City, WeeCare assisted 22 new LMI-eligible persons in starting a new childcare business.

Highlights from the 2021-2022 program year:

Number of LMI persons assisted: 40 LMI Childcare providers and 232 LMI families.

Childcare Provider By Type:
● 18 existing licensed family childcare providers
○ 17 large facilities
○ 1 small facility
● 22 new childcare providers
Number of new LMI family enrollments at LMI childcare providers: 28 The average increase in annual income for BOOST childcare providers program participants: $10,600

Out of the 18 existing licensed facilities LMI providers:
● 10 exceeded their revenue and enrollment goals and are at their licensed capacity. ● 1 was supported through education on license expansion to increase their business capacity from 8 to 14 families.
● 1 licensed childcare provider facility had licensing infractions and was provided quality and improvement support to resolve their licensing citations. ● 5 increased their revenues and enrollments but did exceed their capacity and revenue goals. ● 3 were not able to meet any of their income or enrollments success metric goals and no new enrollments or expansion of their annual revenues were achieved. Detailed provider action plans have been developed and the providers are receiving ongoing support. 239
To: Laura Webster, City of Rocklin
From: Rolande Tellier, The Gathering Inn
Date: December 27, 2022
Re: Request for Low-Moderate Income Housing Asset Fund/HPRR Revised: March 16, 2023

Thank you for the opportunity to submit our request for funding under the Low-Moderate Income Housing Asset Fund to support Homelessness Prevention and Rapid Rehousing. We appreciate our partnership with the City of Rocklin and look forward to continuing to serve your residents.

About The Gathering Inn

The Gathering Inn is a 501-c3 non-profit organization and has been in operation since 2004, starting as a winter-only shelter with a small but dedicated group of local churches. We have experienced significant growth over the years, particularly since 2015. Some of TGI's major accomplishments during that time include establishing a Resource Center for day services providing food, showers and access to computers; acquiring and managing permanent supportive housing in various communities in the county; establishing an Interim Care Program through a partnership with Sutter Health which provides medical respite for people experiencing homelessness after discharge from a hospital stay; and operation of the county's only emergency shelter, located in Auburn.

The Gathering Inn has been successfully operating our nomadic shelter out of Roseville for nearly 18 years, and an emergency shelter in Auburn since 2018.

Use of Funds

Funds will support direct services program staff including associated taxes and benefits. Supported positions may include:
- Housing Specialist: maintains list of housing options, manages HPRR funds, coordinates interviews with landlords, and accompanies guests on housing inspections prior to move-in. - Rapid Rehousing: funds to support security and utility deposits; application fees; acquiring required documentation; landlord incentives.

TGI respectfully requests $65,000 to support the above activities.

National Objectives

The proposed program falls under the national objectives of “benefit to low and moderate income persons” and “urgent need” by providing needed services to persons experiencing homelessness.

Low or very low-income persons served

TGI anticipates serving 25 persons from Rocklin during the funding period.

Documentation of income levels and Rocklin residency

Case managers complete a comprehensive intake questionnaire for all guests and information collected including income levels and last city of residence is collected in the Homeless Management Information System (HMIS) and are able to report on a wide variety of outcomes.

240
Contact Information:

Grant Contact:

Rolande Tellier
Chief Operating Officer
The Gathering Inn
201 Berkeley Ave.

Roseville, CA 95678
916-662-5351
[email protected]
*prefer quarterly reporting

Contract Signatory:

Keith Diederich
President and CEO
The Gathering Inn
201 Berkeley Ave.

Roseville, CA 95678
[email protected]

Payment Contact:

Brandy Hudspeth
Director of Human Resources
The Gathering Inn
201 Berkeley Ave.

Roseville, CA 95678
[email protected]

Reference:

Kristine Faelz, Housing Analyst City of Roseville
Economic Development Dept. – Housing Division
316 Vernon Street, Suite 150
Roseville, CA 95678
[email protected]
916 774-5451

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RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING ADOPTION OF THE 2023/2024 ANNUAL ACTION PLAN

AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AND FILE ALL DOCUMENTS REQUIRED TO RECEIVE
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
WHEREAS, the Community Development Block Grant Program, authorized pursuant to Title 1 of the Housing and Community Development Act of 1974, as amended (Act), requires that jurisdictions provide for the issuance of grants in order to attain the objective of providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low- and moderate-income; and WHEREAS, there has been presented to, and reviewed by this City Council, the 2023/2024 Action Plan (Action Plan), which describes programs to be funded, in compliance with the goals and objectives of the Consolidated Plan, for the 2023/2024 program year; and
WHEREAS, the City has prepared an application on Standard Form 424 (Application) to HUD for a Community Development Block Grant in the amount of $300,177, for the period of July 1, 2023 through June 30, 2024; and WHEREAS, the City is required to submit certifications to the U. S. Department of Housing and Urban Development (HUD), including those regarding affirmatively furthering fair housing, anti-displacement and relocation plan, drug free workplace, anti- lobbying, authority of jurisdiction, consistency with strategic plan, citizen participation, community development plan, following Consolidated Plan, use of funds, prohibition of excessive force, compliance with anti-discrimination laws, and lead-based paint; and WHEREAS, the Action Plan, and a notice of the 30-day public comment period, have been published for citizen comment prior to forwarding the documents to City Council for approval; and
WHEREAS, on April 11, 2023, the City Council had a public hearing and prior to that there was public notice of a 30-day comment period on the Action Plan to provide an opportunity for the public to comment on the information provided in the Action Plan.

The City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin hereby approves the adoption of the City of Rocklin 2023/2024 Action Plan in the form attached hereto as Exhibit A and by this reference incorporated herein, certifying that the City of Rocklin has 242

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Rocklin City CouncilMay 9, 2023

Rocklin City Council
May 9, 2023