Rocklin City Council
September 26, 2023

Parks and Recreation Department
Tree and Bench Donation Policy
The City Council recognizes the need to promote community involvement and active participation in quality of life components throughout the community, and the need to establish a fair, equitable, and uniform procedure by which trees and benches may be donated to the City for installation in City parks. This policy establishes criteria for donations to assure area compatibility, attractiveness, usefulness, and sustainability of maintenance. Each donation considered for inclusion in the City's parks system wi ll be subject to the limitations and guidelines for each particular area as established by the City’s Parks and Recreation Department.

I) Acceptance of Donations
1) All donation applications for the donation of trees and park benches to the City must be made on the form maintained by the Department of Parks and Recreation. 2) Based on the value of the donation and availability of appropriate property to install the donation, City staff will review the acceptability of any donation and determine if the benefits to be derived warrant acceptance of the donation. At a minimum, any monetary donation for a tree or bench shall cover the entire cost of purchasing and installing the item, at current market value based on the time of approval of the donation, as well as any other maintenance costs required below. 3) Criteria for evaluation includes consideration of any initial expenditure required in order to accept the donation, the community benefit to be derived from the donation, and, with respect to benches, the potential and extent of the City's obligation to maintain a donated bench for a minimum of 10 years. Unless otherwise specified in this policy, after 10 years, or at the end of the donated item's useful life, as determined by the City, the donated item may be removed or replaced by the City. 4) The cost of a park or bench donation shall also include a maintenance fee equal to 50% of the estimated 10-year maintenance cost of the donated tree or bench (including the plaque), paid for in full by the donor at the tim e of the donation. This maintenance fee is in addition the cost and installation of the donated item.
5) If, during the application phase, the Director of Parks and Recreation determines that there are no suitable or available locations for the donation, or if the donor only wants to make a donation for installation at an unavailable location, the Director of Parks and Recreation shall reject the donation application.
6) If a suitable general location for the donation exists, the donor is amenable for the ite m to be installed at that general location, and donor is willing to fund the donation amount required to install and maintain the donation, as required by this policy, the Director of Parks and Recreation shall submit the donation application to the Parks and Recreation Commission (“PRC”) for review and approval of the requested location. The PRC is responsible for reviewing and approving the location of all tree and bench donations to the City within the standards outlined in this policy. 7) The Director of Parks and Recreation is hereby authorized to execute the donation agreement and to accept the donation on behalf of the City.
8) All donations accepted by the City shall become City property and shall be open and available for general public use in a manner consistent with the City of Rocklin Parks and Recreation rules, policies, and practices. At no point should the acceptance of a donation to the City be construed as the creation of a public forum.

INITIALS _________150
Tree and Bench Donation Policy 2023

II) Types of Donations
1) Trees
A) Donations for trees may be used to install a tree or trees at a City park(s) approved by the Director of Parks and Recreation.

B) Tree donations are limited to specific species that match the landscape in park locations. The type of tree to be installed shall be at the sole discretion of the City, as approved by the Director of Parks and Recreation.

C) Donors may request a location for the donated tree, but the City shall make the final determination based on various factors including, but not limited to, landscaping, irrigation necessity, safety, viability of the tree, or other determinative factors. The PRC shall approve the general location for the installation of the donated tree, with the Director of Parks and Recreation approving the specific location within the approved general location based on the above factors.

D) Tree donations shall not be memorialized with a plaque or other fixture.

E) The City shall not assume responsibility for replacement of a donated tree for any reason at any time.

F) The City shall not guarantee the health, vitality, or existence of the tree for any amount of time.

G) The City shall reserve the right to remove or relocate a donated tree if the location of the donated tree is in conflict with any future park improvement project(s) at the location of the donated tree or if the donated tree is creating a potential or current health or safety hazard. The decision to remove a tree for the aforementioned reasons shall be at the sole discretion of the Director of Parks and Recreation.
2) Benches
A) Donations for a bench shall be used to install a bench at one of the City’s various parks as approved by the Director of Parks and Recreation.

B) The Parks and Recreation Department shall designate the type, style, design, and placement of benches to be donated to the City and placed on City property.

C) An inventory of all available bench locations will be maintained by the City.

D) Donors may request a location for the donated bench, but the City shall make the final determination based on various factors including, but not limited to, accessibility, maintenance impacts, safety, or other determinative factors. The PRC shall approve the general location for the installation of the donated bench, with the Director of Parks and Recreation approving the specific location within the approved general location based on the above factors.

E) If requested and approved, the donated bench may be installed with a ten (10) inch by six (6) inch size granite plaque limited to the following standard content:
(i) Line One of the plaque shall only include one of the six below phrases in one-fourth (1/4) inch characters of a standard font:

INITIALS _________151
Tree and Bench Donation Policy 2023

(a) Dedicated to
(b) Donated by
(c) In Memory of
(d) In Celebration of
(e) In Honor of
(f) In Appreciation of
(ii) Line Two of the plaque shall only include the name of the individual being honored in three- eighths (3/8) inch characters of a standard font. Line Two shall have a maximum of twenty (20) characters in standard font. Spelling shall be the sole responsibility of the donor. The donor shall be financially responsible for any plaque re-engraving due to spelling errors made by the donor.
(iii) Line Three of the plaque shall list one singular date in one-fourth (1/4) inch characters of a standard font in the following format:
[Month to be spelt out] [Numerical date], [Numerical year] Or, one of the four below phrases in one-fourth (1/4) in characters of standard font:
(a) Native of Rocklin
(b) Lifelong Rocklin Resident
(c) Champion of the Community
(d) Dedicated Rocklin Volunteer
F) All content on approved plaques are expressive actions reflecting the views of the City Council and in no circumstance shall a plaque constitute a public forum.

G) Donated benches and plaques are guaranteed for a minimum of ten (10) years following installation or “useful life”, as determined by the City, whichever comes first.

H) If a donated bench or plaque is damaged or stolen within the period set forth in Section II(2)(G) of this policy, the City shall repair or replace the item one time at no additional cost to the donor.

Additional replacements of the bench or plaque within the period set forth in Section II(2)(G) shall require another monetary donation by the donor in the amount set forth by the Director of Parks and Recreation at the time of installation of the subsequent bench or plaque. Installation of an additional bench shall not extend the original period set forth in in Section II(2)(G). If the donor does not furnish the funds to replace the damaged bench within five (5) calendar days of the City providing notice of such damage requiring repair, the bench and/or plaque shall be removed. The City reserves the right to remove, without replacing, any bench or plaque that has been damaged or is beyond repair, as determined by the City, at any time and without prior notice to the donor.

III) Right to Decline
1) The City of Rocklin reserves the right to decline any donation if, upon review, acceptance of the donation is determined to not be in the best interest of the City.

IV) Timeliness
1) Donations will be processed in the order received.

INITIALS _________
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Tree and Bench Donation Policy 2023

2) Complete funding for the donation must be processed before the purchasing of any donated item or commencement of any work to install the item. If the donor has not provided the complete funding amount required by the City for purchasing and installation of the donated item within fifteen (15) calendar days of approval of the donation by the PRC, the donor loses any rights conferred with respect to the donation and the City shall not accept the donation. 3) City shall be responsible for tree and bench installation. 4) All donations are limited to a period of 10 years or until the end of the useful life of the item, as determined by the City. After 10 years, or the end of the useful life of the item, whichever comes first, reasonable effort will be made to contact the original donor (City will attempt to make contact for no more than 30 calendar days if donor is unable to be reached) for a right of first refusal to keep the donation in their name. If denied, or the donor is unable to be reached, the location may become available for a new donation.

The undersigned has read and understands the conditions contained herein and made a part of the Parks and Recreation Department Tree and Bench Donation Policy, and agrees to all of the aforementioned rules, regulations, and conditions for the Parks and Recreation Department Tree and Bench Donation Policy. By signing, you also agree to pay all applicable charges.

X_______________________________________ ______________________________ Signature Date
_______________________________________
Printed Name
153
City Council
Staff Report

Subject:

Establishment and Amendment of City Service Fees
Date:

September 26, 2023
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

A
.

Conduct a Public Hearing to Consider Testimony.

B
.

Introduce, Waive the Full Reading and Read by Title Only, an Ordinance of the City Council of the City of Rocklin Repealing and Replacing Section 3.32.050 of the Rocklin Municipal Code Related to the Establishment of Service Fees.

Background:

Pursuant to Rocklin Municipal Code (RMC) Chapter 3.32, the City maintains a service fee cost comparison system for the purpose of recovering some or all of the costs reasonably borne of providing services of a limited nature through fees for those services, so that general taxes are not diverted from general services of a broad nature and utilized instead to subsidize such services of limited benefit.

Annually, the City conducts a Fee Study of these service fees. The Fee Study consists of staff reviewing and updating each service fee, identifying new fees, and removing fees that are no longer needed. It is important to annually conduct the Fee Study to ensure that those parties that personally benefit from City services pay the full cost of the service. Paying less than the full cost effectively transfers the cost of service to the City’s General Fund.

California Government Code Section 66016 requires that fees charged by a local agency may not exceed the estimated cost of providing the service or regulatory act for which the fee is being charged. Indirect costs may be included. The fundamental purpose of the City's service fees is to reduce subsidies from the City's General Fund for the cost of services that do not benefit the whole community.

In order to meet the legal requirements for service fees, the fee amounts are developed by a detailed analysis to determine the cost to provide each service based on the time spent by all City staff involved in providing the service. Staff determines the “Fully Burdened Hourly Rate” of every City position. This rate includes salary, benefits and direct and indirect overhead expenses based on the City’s Fiscal Year 2023/24 Operating Budget. Staff from the Item Number 4A.

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appropriate department provide the time spent by each staff member to complete their part of a fee task. The fee analysis for each service fee as well as the fully burdened hourly rates is included as Attachment 3.

The Ordinance establishes the services that the City provides for a fee. Staff recommends updating the Ordinance in order to update the list of fees. The updated Ordinance, included as Attachment 1, lists twenty-two (22) new fees and removes twenty-two (22) existing fees.

Eleven (11) of the fees to be removed are being combined into 4 new fees, mostly driven by the consolidation of all paper document reproduction fees. The changes will lead to a fee schedule that more closely matches the delivery of services.

The amount charged for services are established by a Resolution that will be presented for the City Council’s consideration on October 10, 2023. A draft of the Resolution (Attachment 2) is being provided at this time to allow sufficient time for review and feedback.

Fiscal Impact:

Although the exact number of each fee service provided is unknown, the Fee Study is a mechanism to ensure the continued recovery of costs for specific programs and services.

ATTACHMENTS:

1. Ordinance

2. Resolution (draft)

3. Fee Analysis
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ORDINANCE NO. XXX

ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN
REPEALING AND REPLACING SECTION 3.32.050 OF THE ROCKLIN MUNICIPAL CODE

RELATED TO THE ESTABLISHMENT OF SERVICE FEES
The City Council of the City of Rocklin does ordain as follows:

Section 1. Findings.

The City Council of the City of Rocklin seeks to repeal and replace section 3.32.050 of the Rocklin Municipal Code to revise the list of authorized service fees to reflect current needs of the City.

Section 2. Authority. The City Council enacts this ordinance under the authority granted to cities by Article XI, Section 7 of the California Constitution and Government Code Section 37100.

Section 3. Repeal and Replace. Rocklin Municipal Code, Section 3.32.050 is hereby repealed and replaced to read as follows:

3.32.050 – Service fees established.

There are hereby established fees for the services listed below. The amount of each fee shall be established by resolution of the City Council, based on a percentage of the costs reasonably borne in providing the service as determined by the council.

A. Legislative and Administrative Services
Annexation into existing CFD
Annexation into existing L&LMD
Appeals Fee – City Council
Appeals Fee – City Manager
Business license application
Creation of financing district – bonds
Creation of financing district – services
Document reproduction
Records research services
Returned check processing
Video/photo permit (small production)
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B. Public Services
Damaged/lost barricade
Encroachment permit
Overwide/overweight transport permit
Residential street closure permit
Sidewalk repair
Spilled load cleanup
Street barricade service
Street trees - trimming & removal
Vegetation removal from private property
C. Public Safety: Police
ABC license review
Adult-related business appeal
Adult-related business permit
Adult-related business renewal
Animal catch & return to owner
Animal license/control
Bingo permit
Booking
Disturbance response callback
DUI involved emergency response
Explosive permit
Fingerprinting
Impounded vehicle release
Massage establishment permit
Massage establishment renewal
Parking enforcement
Patrol ride along
Police audio/video/photo reproduction
Police report reproduction
Potentially dangerous dog license
Private special event control
Records check clearance letter/criminal history
Repossessed vehicle receipt
Security plan check
Solicitor permit
Special traffic control
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Subpoena Fee
Traffic/accident investigation report
Vehicle citation signoff
Vehicle Code enforcement
D. Public Safety: Fire
Fire Construction Permits
Compressed gas systems inspection
Electric gate inspection
Emergency vehicle access
Fire alarms
Fire alternate materials, methods & design review
Fire Code Board of Appeals
Fire construction expedited plan review
Fire pump system
Fire sprinkler systems
Fire stand pipe system
Hood and duct system
Off hours inspection
Project plan revision review
Radio amplification systems
Re-inspection
Smoke management systems
Special consultation services
Special suppression system
Spray booths
Fire Code Operational Permits & Inspections
Above ground tank
Aerosol products
Amusement building
Apartments/Hotels/Motels
Candles/open flames
Carnivals and Fairs
Commercial day care facility
Compressed gases
Covered mall buildings
Cryogens
158
Dry cleaning
Dust producing operations/storage
Exhibits and trade shows
Explosives or blasting agents
Flammable/combustible bulk plant/terminal
Flammable/combustible liquids
Garage repairs/motor vehicle fuel
General fire & life safety inspections
Hazardous materials
Hazardous production facilities
High pile storage
Hot work operations
Industrial ovens
Institutional
Large family day care (pre-inspection)
Liquid petroleum gas
Lumber yards
Miscellaneous combustible storage
Organic coating application
Other fire code permits
Other required inspections not specifically listed
Outdoor assembly event
Places of assembly
Refrigeration equipment
Residential care facilities
Spraying or dipping
Storage of lithium-ion and lithium metal batteries
Temporary membrane structures
Theatrical fire performance
Tire storage
Underground tank
Wood products
Fire Services and Inspections
Ambulance assistance
Emergency responses (spilled load, hazmat, DUI, etc.)
False alarm response
Fire board up contractor permit application
159
Fire board up use/evaluation
Fire flow hydrant test
Fireworks sales permits (booths)
First responder
First responder services waiver
Grazing permit
Lift assist – licensed care facility
Open space fuels management/WUI reduction compliance activity Public display of fireworks
Special pyrotechnic effects/entertainment (not fireworks) Weed abatement
Will serve letters/special requests
E. Community Development: Planning
Annexation/detachment processing
Applicant prepared CEQA document review
CEQA 15162 determination
CEQA initial study & info document
CEQA initial study & mitigated negative declaration
CEQA initial study & negative declaration
CEQA mitigation monitoring
CEQA notice of exemption
City Council appeal (from Planning Commission)
Combination application
Conditional use permit
Design review
Development agreement
Development agreement amendment
Entitlement processing – 4th submittal or more
General development plan
General plan amendment
Historical review
Home occupation permit
Lot line adjustment merger
Mobile pushcart permit
Modification of approved project
Oak tree preservation plan permit – stand alone
Planning Commission appeal
160
Preliminary application – SB 330 compliance
Sign permit
Special event
Specific plan use permit
Street name change
Substantial compliance review
Tentative parcel map
Tentative subdivision map
Time extension review
Variance review
Written zone verification/burn down letter
Zone change
Zoning/Subdivision Ordinance amendment
Zoning/Subdivision Ordinance interpretation
F. Community Development: Building
ADA compliance disclosure
Alternate methods & materials
Appeals Board construction advisory
At-risk submittal
Board of Appeals
Building inspection/permit
- Electrical permit
- Mechanical permit
- Plumbing permit
Building miscellaneous services
Building permit processing
Building permit reissuance
Building plan check
- Disabled access plan check
- Energy plan check (excludes production homes)
- Non-residential – electrical plan check
- Non-residential – mechanical plan check
- Non-residential – plumbing plan check
- Plan review post approval
- reduced master plans
- SFR master plans (production homes)
- Special consultant services
161
CalGreen building standards review
CASp inspection
CASp review
Certificate of occupancy
Code Enforcement action fee
Combo pool/spa permit
Construction and demolition debris recycling
Continuing education fee
Demolition abatement
Demolition permit
Electrical panel replacement
Electronic plan scanning
End processing
ESS permit
ESS permit with PV
EV charging station
Expired permit fee
Fire construction inspection (commercial)
Fire ESS permit with PV
Fire plan check
Fireplace insert
Foundation only permit
Ground mounted PV system - residential
Job card replacement
Landscape plan review
Large format copies
Life safety inspection
Manufactured structure setup
Massage business inspections/MCBO processing
Minimum building permit
Minimum sign permit/inspection
Off-hours inspections
Permit/Plan check extension request
Plan duplication
Planning division inspection (commercial)
Planning inspection/re-inspection
Pool permit
Pool remodel permit
162
Portable spa
Prefabricated patio cover fee
Preliminary project review
PV (photovoltaic) inspection
Records maintenance
Refund processing
Re-inspection
Reroof permit
Residential fire sprinkler
Retrofit window replacement fee
Spa permit
Special inspection and testing agency approval/renewal
Street address change
Temporary certificate of occupancy
Temporary certificate of occupancy renewal
Unpermitted work penalty
Use permit/occupancy permit change
G. Community Development: Engineering
Certificate of Compliance
Easement or Public Right of Way abandonment
Easement or Public Right of Way grant
Final map check
Flood Zone designation letter
Flood Zone development appeal
Flood Zone development permit
Flood Zone development variance
Improvement inspection
Improvement plan check
Improvement plan revision
Landscape/Irrigation inspection
Landscape/Irrigation plan check
Low-impact design review
Minor grading inspection
Minor grading plan check
Miscellaneous Engineering support
Reversion to acreage
163
H. Community Development: Code Enforcement
Abandoned shopping cart abatement
Noncommercial sign abatement fee
Reverse corner lot fencing variance permit
Short-term rental permit
Sidewalk vending permit
I. Recreation Programs
Recreation programs
Public facilities rentals
J. Effective Date of Fees
The effective date of any fee shall be established by resolution of the City Council Section 4. Severability. If any section, sub-section, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. City Council hereby declares that it would have adopted the Ordinance and each section, sub-section, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, sub- sections, sentences, clauses, phrases or portions to be declared invalid or unconstitutional.

Section 5. Environmental Analysis. The City Council hereby finds that this ordinance is not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15060, subdivision (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061, subdivision (b)(3) (there is no possibility the activity in question may have a significant effect on the environment).

Section 6. Effective Date. This ordinance shall take effect sixty (60) days after the day of its adoption.

Section 7. Publication. Within fifteen (15) days of the passage of this ordinance, the City Clerk shall cause the full text of the ordinance, with the names of those City Council members voting for and against the ordinance, to be published in the Placer Herald. In lieu of publishing the full text of the ordinance, the City Clerk, if so directed by the City Attorney and within fifteen (15) days, shall cause a summary of the 164
ordinance, prepared by the City Attorney and with the names of the City Council members voting for and against the ordinance, to be published in the Placer Herald, and shall post in the office of the City Clerk a certified copy of the full text of the ordinance, along with the names of those City Council members voting for and against the ordinance. The publication of a summary of the ordinance in lieu of the full text of the ordinance is authorized only where the requirements of Government Code section 36933(c)(1) are met.

INTRODUCED at a regular meeting of the City Council of the City of Rocklin held on September 26, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Haley Reid, Acting City Clerk
165
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF ROCKLIN

AMENDING THE SCHEDULE OF FEES

FOR CITY SERVICES
(ROCKLIN MUNICIPAL CODE CHAPTER 3.32)
AND REPEALING RESOLUTION NO. 2022-208
WHEREAS, through enactment of Rocklin Municipal Code Chapter 3.32, the City maintains a service fee cost comparison system for the purpose of recovering some or all of the costs reasonably borne of providing services of a voluntary and limited nature through fees for those services, so that general taxes are not diverted from general services of a broad nature and utilized instead to subsidize such services of limited benefit; and WHEREAS, pursuant to Rocklin Municipal Code Chapter 3.32, the City Manager has reviewed the amount of each service, and has reported the results of the review, along with supporting documentation, to the City Council, in the form of the 2023 Fee Study, and has recommended that the amount of certain fees be amended to reflect changes in costs reasonably borne; and
WHEREAS, on September 26, 2023, a noticed public hearing was held and oral and written testimony was received and considered on the recommended amount of the service fees and supporting documentation in full compliance with Government Code 66016 through 66018; and WHEREAS, it is the intention of the City Council to adopt a schedule of fees based on the City’s budgeted and projected costs reasonably borne for the fiscal year beginning July 1, 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The City Council of the City of Rocklin adopts the fee schedules attached hereto which schedules establish the costs reasonably borne of each service specified, and the percentage of the cost the City Council determines to recover through service fees.

Section 2. The City Council of the City of Rocklin adopts Exhibit 1, setting forth the fully burdened hourly costs of selected City personnel as specified. In cases where the fee structure does not accurately reflect a specific fee for the service, the City Council authorizes the department head to use an hourly rate or average hourly department rate as a basis to establish the amount of the fee.
166
Section 3. The new and increased fee amounts adopted by this resolution shall become effective January 1, 2024, and all fee amounts shall remain in effect until repealed or amended.

Section 4. Resolution No. 2022-208 is repealed effective January 1, 2024.

PASSED AND ADOPTED this 10th day of October, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
____________________________
Haley Reid, Acting City Clerk
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Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Annexation into existing CFD $4,571.00 $4,621.00 $50.00 1% $4,621.78 100% Annexation into existing L&LMD $4,571.00 $4,621.00 $50.00 1% $4,621.78 100% Appeals fee - City Council $3,000.00 $3,000.00 $0.00 0% $3,436.65 87% Appeals fee - City Manager $1,500.00 $1,500.00 $0.00 0% $1,844.19 81% Business license application $21.00 $21.00 $0.00 0% $21.08 100% Creation of financing district - bonds Actual Cost Actual Cost N/A N/A Varies 100% Creation of financing district - services Actual Cost Actual Cost N/A N/A Varies 100% Digital document reproduction $33.00 $49.00 $16.00 48% $70.15 70% Document printing & copying (per page) $0.10 $0.10 $0.00 0% N/A N/A Records research services (per page) $0.10 $0.10 $0.00 0% N/A N/A Returned check processing (1st time) $25.00 $25.00 $0.00 0% $25.00 100% Returned check processing (additional times) $35.00 $35.00 $0.00 0% $35.00 100% Video/photo permit (small production) $50.00 $75.00 $25.00 50% $276.29 27% New Fees None
Fees Removed None

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Legislative and Administrative Services 1 of 26 168
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Damaged/lost barricade Actual Cost Actual Cost N/A N/A Varies 100% Encroachment permit: large/utilities Actual Cost Actual Cost N/A N/A Varies 100% Encroachment permit: res/comm (small) $515.00 $445.00 -$70.00 -14% $445.69 100% Encroachment permit: residential Actual Cost Actual Cost N/A N/A Varies 100% Encroachment permit: residential pool - next to open space $201.00 $154.00 -$47.00 -23% $154.48 100% Encroachment permit: residential pool - not next to open space $69.00 $58.00 -$11.00 -16% $58.84 99%
Overwide/overweight transport permit (1 time)* $16.00 $16.00 $0.00 0% $44.09 36% Overwide/overweight transport permit (1 year)* $90.00 $90.00 $0.00 0% $134.47 67% Residential street closure permit** $0.00 $0.00 $0.00 0% $141.79 0% Sidewalk repair Actual Cost Actual Cost N/A N/A Varies 100% Spilled load cleanup Actual Cost Actual Cost N/A N/A Varies 100% Street barricade service Actual Cost Actual Cost N/A N/A Varies 100% Street trees - trimming & removal $0.00 $0.00 $0.00 0% Varies 0% Vegetation removal from private property Actual Cost Actual Cost N/A N/A Varies 100% *Fees set by California Department of Transportation
** Deposit may be required
New Fees None
Fees Removed None

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Services
2 of 26 169
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
ABC license review $123.00 $184.00 $61.00 50% $690.25 27% ABC license review (1 day) $55.00 $71.00 $16.00 29% $71.71 99% Adult related business employee permit $351.00 $352.00 $1.00 0% $352.59 100% Adult related business employee renewal $175.00 $176.00 $1.00 1% $176.29 100% Adult related business operator permit $351.00 $352.00 $1.00 0% $352.59 100% Adult related business operator renewal $175.00 $176.00 $1.00 1% $176.29 100% Adult related business permit appeal $1,365.00 $1,355.00 -$10.00 -1% $1,355.16 100% Adult related business permit review Actual Cost Actual Cost N/A N/A Varies 100% Animal catch & return to owner $121.00 $121.00 $0.00 0% $121.53 100% Animal license/control - 1 Yr altered $20.00 $20.00 $0.00 0% $21.11 95% Animal license/control - 2 Yrs altered $30.00 $30.00 $0.00 0% $41.87 72% Animal license/control - 3 Yrs altered $41.00 $41.00 $0.00 0% $41.87 98% Animal license/control - 1 Yr non-altered $45.00 $45.00 $0.00 0% $46.30 97% Animal license/control - 2 Yrs non-altered $60.00 $60.00 $0.00 0% $67.06 89% Animal license/control - 3 Yrs non-altered $66.00 $66.00 $0.00 0% $67.06 98% Bingo permit $142.00 $143.00 $1.00 1% $143.42 100%
Booking Actual Cost Actual Cost N/A N/A Varies 100%
Disturbance response callback - 1st Officer Actual Cost Actual Cost N/A N/A Varies 100% Disturbance response callback - +1 Officer Actual Cost Actual Cost N/A N/A Varies 100% DUI involved emergency response Actual Cost Actual Cost N/A N/A Varies 100% Explosive permit $92.00 $92.00 $0.00 0% $92.47 99%
Fingerprinting $20.00 $20.00 $0.00 0% $20.76 96%
Impounded vehicle release $220.00 $222.00 $2.00 1% $222.15 100% Massage establishment permit $514.00 $771.00 $257.00 50% $917.61 84% Massage establishment renewal $256.00 $384.00 $128.00 50% $518.15 74% Parking enforcement (Per Rocklin Municipal Code) Varies Varies N/A N/A N/A N/A Patrol ride along $0.00 $0.00 $0.00 0% $62.18 0%
Potentially dangerous dog license $293.00 $294.00 $1.00 0% $294.58 100% Private special event control Actual Cost Actual Cost N/A N/A Varies 100% Repossed vehicle receipt $20.00 $20.00 $0.00 0% $20.76 96% Security plan check $91.00 $91.00 $0.00 0% $91.90 99%

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Police)
3 of 26 170
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Police)
Solicitor permit $41.00 $41.00 $0.00 0% $41.52 99%
Special traffic control Actual Cost Actual Cost N/A N/A Varies 100% Subpoena - appearance (per Evidence Code 1563(b)(5)) $275.00 $275.00 $0.00 0% Varies N/A Subpoena - documents (per Evidence Code 1563(b)(5)) $15.00 $15.00 $0.00 0% Varies N/A Vehicle citation signoff - non-Rocklin issued or non-Rocklin resident $40.00 $40.00 $0.00 0% $54.45 73%
Vehicle citation signoff - Rocklin issued or Rocklin resident $0.00 $0.00 $0.00 0% $54.45 0% Vehicle Code enforcement (per Rocklin Municipal Code) Varies Varies N/A N/A N/A N/A New Fees
Police audio reproduction (per case/per request) N/A $23.00 N/A N/A $23.76 97% Police photo(s) reproduction (per case/per request) N/A $21.00 N/A N/A $21.01 100% Police report(s) reproduction (per page) N/A $0.10 N/A N/A N/A N/A Police video(s) reproduction (per case/per request) N/A $26.00 N/A N/A $26.50 98% Records check clearance letter/criminal history N/A $20.00 N/A N/A $20.86 96% Traffic/accident investigation report(s) reproduction (per page) N/A $0.10 N/A N/A N/A N/A
Fees Removed
Accident investigation/report <50 pages $0.00
Accident investigation/report 50-75 pages $5.00
Accident investigation/report if 76+ pages (each) $0.10 Police audio reproduction per CD if 5+ copies $20.00
Police photo per page if 5+ pages (each) $20.00
Police report reproduction 0-50 pages $0.00
Police report reproduction 51-75 pages $15.00
Police report reproduction 76+ pages (each) $0.10
Police video reproduction <5 copies $41.00
Police video reproduction 5+ copies (each) $22.00
Records check clearance letter $20.00
Review local criminal history $20.00
4 of 26 171
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Fire Construction Permits
Electric gate inspection $475.00 $455.00 -$20.00 -4% $455.51 100% Emergency vehicle access $584.00 $404.00 -$180.00 -31% $404.38 100% Fire alarm - fire sprinkler monitoring system $507.00 $475.00 -$32.00 -6% $475.82 100% Fire alarm - high rise Actual Cost Actual Cost N/A N/A Varies 100% Fire alarm - new installation $1,052.00 $984.00 -$68.00 -6% $984.27 100% Fire alarm - panel cellular communicator submittal $260.00 $244.00 -$16.00 -6% $244.49 100% Fire alarm - panel change-out $260.00 $244.00 -$16.00 -6% $244.49 100% Fire alarm - tenant improvement $507.00 $475.00 -$32.00 -6% $475.82 100% Fire alternate materials, methods & design review Actual Cost Actual Cost N/A N/A Varies 100% Fire Code Board of Appeals $2,580.00 $2,411.00 -$169.00 -7% $2,411.15 100% Fire construction expedited plan review Actual Cost Actual Cost N/A N/A Varies 100% Fire pump system $1,289.00 $1,205.00 -$84.00 -7% $1,205.61 100% Fire sprinkler system-new installation <100 heads $856.00 $801.00 -$55.00 -6% $801.92 100% Fire sprinkler system-new installation 100-199 heads $1,289.00 $1,205.00 -$84.00 -7% $1,205.61 100% Fire sprinkler system-new installation 200+ heads $2,207 plus $.50/device
$2,062 plus
$.50/device
-$145.00 -7% $2,062.35 100%
Fire sprinkler system-tenant improvement 1-10 heads $257.00 $223.00 -$34.00 -13% $223.83 100% Fire sprinkler system-tenant improvement 1-50 heads $682.00 $578.00 -$104.00 -15% $578.09 100% Fire sprinkler system-tenant improvement 51+ heads $940 plus $.50/device
$879 plus
$.50/device
-$61.00 -6% $879.51 100%
Fire stand pipe system $655.00 $614.00 -$41.00 -6% $614.19 100% Hood and duct system $525.00 $492.00 -$33.00 -6% $492.63 100% Large fire alarm project (+50 devices) $2,029 plus
$.50/device
$1,896 plus
$.50/device
-$133.00 -7% $1,896.41 100%
Off hours inspections Actual Cost Actual Cost N/A N/A Varies 100% Project plan revision review (per hour) $151.00 $142.00 -$9.00 -6% $142.22 100% Radio amplification systems Actual Cost Actual Cost N/A N/A Varies 100% Re-inspection fee $127.00 $122.00 -$5.00 -4% $122.93 99% Smoke management systems Actual Cost Actual Cost N/A N/A Varies 100% Special consultation services Actual Cost Actual Cost N/A N/A Varies 100%

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Fire)
5 of 26 172
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Fire)
Special suppression system $1,070.00 $1,001.00 -$69.00 -6% $1,001.07 100% Spray booths $940.00 $879.00 -$61.00 -6% $879.51 100%
Fire Code Operational Permits & Inspections
Above ground tank $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - aerosol products $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - amusement building $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - apartments/hotels/motels
a) 3 - 16 units $290.00 $272.00 -$18.00 -6% $272.09 100% b) 17 - 32 units $345.00 $323.00 -$22.00 -6% $323.23 100% c) 33 or more units $427.00 $399.00 -$28.00 -7% $399.93 100% Annual operational permit - commercial day care facility a) 7 - 49 persons $345.00 $323.00 -$22.00 -6% $323.23 100% b) 50 - 149 persons $482.00 $451.00 -$31.00 -6% $451.06 100% c) 150 or more persons $536.00 $502.00 -$34.00 -6% $502.20 100% Annual operational permit - compressed gases $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - covered mall buildings $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - cryogens $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - dry cleaning $399.00 $374.00 -$25.00 -6% $374.36 100% Annual operational permit - dust producing operations/storage $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - exhibits and trade shows $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - explosives or blasting agents $725.00 $682.00 -$43.00 -6% $682.20 100% Annual operational permit - flammable/combustible liquids $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - garage repairs/motor vehicle fuel $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - hazardous materials $454.00 $425.00 -$29.00 -6% $425.49 100% Annual operational permit - hazardous production facilities $509.00 $476.00 -$33.00 -6% $476.63 100% 6 of 26 173
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Fire)
Annual operational permit - high pile storage $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - hot work operations $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - industrial ovens $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - institutional
a) Less than 6 patients $345.00 $323.00 -$22.00 -6% $323.23 100% b) 6 or more patients $482.00 $451.00 -$31.00 -6% $451.06 100% c) Detention facilities $536.00 $502.00 -$34.00 -6% $502.20 100% Annual operational permit - liquid petroleum gas $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - lumber yards $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - miscellaneous combustible storage $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - organic coating application $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - places of assembly
a) Less than 300 occupant capacity $345.00 $323.00 -$22.00 -6% $323.23 100% b) 300 - 999 occupant capacity $482.00 $451.00 -$31.00 -6% $451.06 100% c) 1,000 or more occupant capacity $536.00 $502.00 -$34.00 -6% $502.20 100% Annual operational permit - refrigeration equipment $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - spraying or dipping $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - tire storage $345.00 $323.00 -$22.00 -6% $323.23 100% Annual operational permit - wood products $345.00 $323.00 -$22.00 -6% $323.23 100% General fire & life safety inspections $235.00 $220.00 -$15.00 -6% $220.96 100% Large family day care
- Pre-inspection (at hourly rate) $127.00 $119.00 -$8.00 -6% $119.07 100% Operational permit - other fire code permits $345.00 $323.00 -$22.00 -6% $323.23 100% Other required inspections not specifically listed $235.00 $220.00 -$15.00 -6% $220.96 100% Residential care facilities (RCFE)
- 7 or more residents $345.00 $323.00 -$22.00 -6% $323.23 100% - Pre-inspection (at hourly rate) $127.00 $119.00 -$8.00 -6% $119.07 100% Temporary operational permit - candles/open flames $345.00 $323.00 -$22.00 -6% $323.23 100% Temporary operational permit - carnivals and Fairs $345.00 $323.00 -$22.00 -6% $323.23 100% 7 of 26 174
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Fire)
Temporary occupational permit - temporary membrane
structures
a) 401 - 1,499 SF $262.00 $246.00 -$16.00 -6% $246.52 100% b) 1,500 - 2,999 SF $345.00 $323.00 -$22.00 -6% $323.23 100% c) 3,000 - 5,999 SF $427.00 $399.00 -$28.00 -7% $399.93 100% d) 6,000 or more SF $509.00 $476.00 -$33.00 -6% $476.63 100% Temporary operational permit - theatrical fire performance $345.00 $323.00 -$22.00 -6% $323.23 100% Underground tank $345.00 $323.00 -$22.00 -6% $323.23 100% Fire Services and Inspections
Ambulance assistance Actual Cost Actual Cost N/A N/A Varies 100% Emergency response (spilled load, hazmat, DUI, etc.) Actual Cost Actual Cost N/A N/A Varies 100% False alarm response (up to 2 per 12 months) $0.00 $0.00 $0.00 N/A Varies N/A False alarm response (each after 2 per 12 months)* $260.00 $260.00 $0.00 0% Varies N/A Fire board up contractor permit application $179.00 $170.00 -$9.00 -5% $170.17 100% Fire board up use/evaluation $553.00 $544.00 -$9.00 -2% $544.30 100% Fire flow hydrant test $264.00 $272.00 $8.00 3% $272.44 100% Fireworks sales permits (booths) $375.00 $375.00 $0.00 0% $544.87 69% First responder $297.00 $297.00 $0.00 0% $369.11 80%
Lift assist - licensed care facility $223.00 $220.00 -$3.00 -1% $220.90 100% Public display of fireworks (3 hours) $2,161.00 $2,029.00 -$132.00 -6% $2,029.35 100% - Additional standby time (per hour) $451.00 $409.00 -$42.00 -9% $409.79 100% - Additional engine if needed $1,249.00 $1,229.00 -$20.00 -2% $1,229.37 100% Special pyrotechnic effects/entertainment (not fireworks) $396.00 $594.00 $198.00 50% $749.53 79% - Additional standby time (per hour) $451.00 $409.00 -$42.00 -9% $409.79 100% - Engine company standby if needed $1,279.00 $1,229.00 -$50.00 -4% $1,229.37 100% Vegetation management/grazing/nuisance abatement activities Annual grazing permit $309.00 $289.00 N/A N/A $289.62 100% Grazing permit
0-1.99 acres $172.00 $161.00 N/A N/A $161.79 100%
8 of 26 175
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Public Safety (Fire)
2-4.99 acres $226.00 $212.00 N/A N/A $212.92 100%
5-9.99 acres $254.00 $238.00 N/A N/A $238.49 100%
Open space fuels management/WUI reduction compliance
activity
$280.00 $370.00 $90.00 32% $370.39 100%
Weed abatement Actual Cost Actual Cost N/A N/A Varies 100% Will serve letters/special requests Actual Cost Actual Cost N/A N/A Varies 100% * Government agencies exempt from this fee
New Fees
Annual operational permit - flammable/combustible bulk
plant/terminal
N/A $955.00 N/A N/A $955.32 100%
Annual operational permit - storage of lithium-ion and lithium metal batteries
N/A $477.00 N/A N/A $477.66 100%
Compressed gas systems N/A $655.00 N/A N/A $655.68 100% First responder services waiver fee N/A $20.00 N/A N/A $82.71 24% Temporary operational permit - outdoor assembly event
a) 1000-5000 persons N/A $544.00 N/A N/A $544.87 100%
b) Each additional 5000 persons N/A $59.00 N/A N/A $59.17 100% Fees Removed
Combustible dust operations $345.00
Combustible storage $345.00
Compressed gas systems inspection - general $700.00
Compressed gas systems inspection - hazardous material $700.00 Compressed gas systems inspection - medical gas $700.00 Hot food vendor-annual $235.00
Knox box servicing $289.00
Radioactive materials $345.00
Residential Care Facilities (RCFE) - less than 7 residents $345.00 Underground water systems $491.00
9 of 26 176
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Annexation/de-annexation processing $17,949.00 $19,438.00 $1,489.00 8% $19,438.68 100% Applicant prepared CEQA document review (other than EIR) 50% of applicable CEQA Fee CEQA 15162 determination $1,013.00 $1,114.00 $101.00 10% $2,909.66 38% CEQA initial study & info document (ND, MND, EIR) -
$0 to $40,000 $48,738.00 $53,611.00 $4,873.00 10% $58,750.28 91% CEQA initial study & info document (ND, MND, EIR) - $40,001 to $80,000 $61,150.00 $67,265.00 $6,115.00 10% $72,648.71 93% CEQA initial study & info document (ND, MND, EIR) - $80,001 to $120,000 $71,518.00 $78,669.00 $7,151.00 10% $83,471.47 94% CEQA initial study & info document (ND, MND, EIR) - $120,001 to $160,000 $83,787.00 $92,165.00 $8,378.00 10% $96,259.85 96% CEQA initial study & info document (ND, MND, EIR) - $160,001 to $200,000 $95,963.00 $105,559.00 $9,596.00 10% $110,628.11 95% CEQA initial study & info document (ND, MND, EIR) - $200,001 to $240,000 $108,158.00 $118,973.00 $10,815.00 10% $127,018.22 94% CEQA initial study & info document (ND, MND, EIR) -
$240,001 to $280,000 $120,407.00 $132,447.00 $12,040.00 10% $140,934.54 94% CEQA initial study & mitigated negative declaration $7,325.00 $8,057.00 $732.00 10% $8,618.25 93% CEQA initial study & negative declaration $6,635.00 $7,298.00 $663.00 10% $7,738.09 94% CEQA mitigation monitoring (minimum deposit) $3,354.00 $3,689.00 $335.00 10% $4,014.09 92% CEQA notice of exemption $442.00 $471.00 $29.00 7% $471.23 100% Combination applications $19,022.00 $20,924.00 $1,902.00 10% $24,900.17 84% Conditional use permit - City Council review $13,940.00 $15,334.00 $1,394.00 10% $16,938.22 91% Conditional use permit - existing building $9,732.00 $10,705.00 $973.00 10% $12,302.49 87% Conditional use permit - minor $6,480.00 $7,128.00 $648.00 10% $8,523.51 84% Conditional use permit - modification $5,847.00 $6,431.00 $584.00 10% $7,787.43 83% Conditional use permit - new building $11,916.00 $13,107.00 $1,191.00 10% $15,015.22 87% Design review - commercial $13,792.00 $15,171.00 $1,379.00 10% $18,333.44 83% Design review - residential $9,274.00 $10,201.00 $927.00 10% $11,820.74 86% Design review - signs $4,205.00 $4,625.00 $420.00 10% $5,009.97 92% Development agreement $18,541.00 $20,395.00 $1,854.00 10% $22,978.97 89%

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Planning) 10 of 26 177
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Planning) Development agreement amendment $12,201.00 $13,252.00 $1,051.00 9% $13,252.84 100% Entitlement processing - 4th+ submittal $2,854.00 $2,887.00 $33.00 1% $2,887.59 100% General development plan $14,188.00 $15,606.00 $1,418.00 10% $16,793.69 93% General development plan - major modification $13,792.00 $15,171.00 $1,379.00 10% $16,442.91 92% General development plan - modification $13,009.00 $14,309.00 $1,300.00 10% $15,725.97 91% General plan amendment $14,209.00 $15,629.00 $1,420.00 10% $16,864.70 93% Historical review $1,640.00 $1,804.00 $164.00 10% $1,822.95 99% Home occupation permit - basic $195.00 $214.00 $19.00 10% $246.12 87% Home occupation permit modification $96.00 $106.00 $10.00 10% $178.15 60% Lot line adjustment / merger - 1st line $2,387.00 $2,625.00 $238.00 10% $2,861.92 92% Lot line adjustment / merger - each additional line $377.00 $565.00 $188.00 50% $822.66 69% Mobile pushcart permit $1,368.00 $1,504.00 $136.00 10% $1,600.36 94% Mobile pushcart permit - renewal $893.00 $902.00 $9.00 1% $902.45 100% Modification of approved project $6,038.00 $6,641.00 $603.00 10% $7,823.38 85% Oak tree preservation plan permit - stand alone $1,240.00 $1,364.00 $124.00 10% $1,415.79 96% Planning appeal to City Council $4,257.00 $4,682.00 $425.00 10% $8,359.35 56% Planning Commission appeal $4,902.00 $5,392.00 $490.00 10% $7,760.53 69% Preliminary application (SB 330) $595.00 $892.00 $297.00 50% $1,922.31 46% Sign permit $386.00 $424.00 $38.00 10% $466.16 91%
Special event - administrative modification $80.00 $88.00 $8.00 10% $882.42 10% Special event - administrative review $790.00 $869.00 $79.00 10% $1,913.46 45% Special event - City Council review $5,237.00 $5,760.00 $523.00 10% $6,196.14 93% Specific plan use permit $2,566.00 $2,822.00 $256.00 10% $2,915.18 97% Street name change $2,882.00 $3,170.00 $288.00 10% $3,318.25 96% Substantial compliance review $2,067.00 $2,273.00 $206.00 10% $2,523.53 90% Tentative parcel map $10,546.00 $11,600.00 $1,054.00 10% $13,349.00 87% Tentative subdivision map $16,443.00 $18,087.00 $1,644.00 10% $21,783.61 83% Tentative subdivision map - modification $13,632.00 $14,995.00 $1,363.00 10% $17,264.21 87% Time extension review $5,376.00 $5,913.00 $537.00 10% $6,313.79 94% Variance review $6,948.00 $7,642.00 $694.00 10% $8,394.24 91% Variance review - administrative review/minor deviation $2,578.00 $2,835.00 $257.00 10% $3,149.90 90% 11 of 26 178
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Planning) Written zone verification / burn down letter $380.00 $418.00 $38.00 10% $452.52 92% Zone change $13,573.00 $14,930.00 $1,357.00 10% $16,350.41 91% Zoning/Subdivision Ordinance amendment $12,662.00 $13,928.00 $1,266.00 10% $15,085.08 92% Zoning/Subdivision Ordinance interpretation $4,563.00 $5,019.00 $456.00 10% $5,385.36 93% New Fees
CEQA initial study & info document (ND, MND, EIR) -
$0 to $5,000 N/A $17,384.00 N/A N/A $17,384.26 100%
CEQA initial study & info document (ND, MND, EIR) - $5,001 to $10,000 N/A $27,079.00 N/A N/A $27,079.30 100%
CEQA initial study & info document (ND, MND, EIR) - $10,001 to $20,000 N/A $36,971.00 N/A N/A $36,971.20 100%
CEQA initial study & info document (ND, MND, EIR) - $20,001 to $30,000 N/A $46,942.00 N/A N/A $46,942.10 100%
Fees Removed None
12 of 26 179
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Alternate methods & materials $695.00 $684.00 -$11.00 -2% $684.47 100% Appeals Board construction advisory $843.00 $843.00 $0.00 0% $840.17 100% At-risk submittal $596.00 $502.00 -$94.00 -16% $502.30 100% Board of Appeals $843.00 $843.00 $0.00 0% $840.17 100%
Building inspection/permit Based on Building Permit Fee Table Varies 100% - Electrical permit-commercial 0-10,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100% - Electrical permit-commercial 10,001-20,000 Sq. Ft. $524.00 $515.00 -$9.00 -2% $515.97 100% - Electrical permit-commercial 20,001-30,000 Sq. Ft. $628.00 $619.00 -$9.00 -1% $619.16 100% - Electrical permit-commercial 30,001-40,000 Sq. Ft. $733.00 $722.00 -$11.00 -2% $722.36 100% - Electrical permit-commercial 40,001-50,000 Sq. Ft. $838.00 $825.00 -$13.00 -2% $825.55 100% - Electrical permit-commercial >50,000 Sq. Ft. $943.00 $928.00 -$15.00 -2% $928.75 100% - Electrical permit-residential up to 2,500 Sq. Ft. $366.00 $361.00 -$5.00 -1% $361.18 100% - Electrical permit-residential 2,501 to 5,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100% - Electrical permit-residential >5,000 Sq. Ft. $471.00 $464.00 -$7.00 -1% $464.37 100% - Mechanical permit-commercial 0-10,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100% - Mechanical permit-commercial 10,001-20,000 Sq. Ft. $524.00 $515.00 -$9.00 -2% $515.97 100% - Mechanical permit-commercial 20,001-30,000 Sq. Ft. $628.00 $619.00 -$9.00 -1% $619.16 100% - Mechanical permit-commercial 30,001-40,000 Sq. Ft. $733.00 $722.00 -$11.00 -2% $722.36 100% - Mechanical permit-commercial 40,001-50,000 Sq. Ft. $838.00 $825.00 -$13.00 -2% $825.55 100% - Mechanical permit-commercial >50,000 Sq. Ft. $943.00 $928.00 -$15.00 -2% $928.75 100% - Mechanical permit-residential up to 2,500 Sq. Ft. $366.00 $361.00 -$5.00 -1% $361.18 100% - Mechanical permit-residential 2,501 to 5,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100% - Mechanical permit-residential >5,000 Sq. Ft. $471.00 $464.00 -$7.00 -1% $464.37 100% - Plumbing permit-commercial 0-10,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100% - Plumbing permit-commercial 10,001-20,000 Sq. Ft. $524.00 $515.00 -$9.00 -2% $515.97 100% - Plumbing permit-commercial 20,001-30,000 Sq. Ft. $628.00 $619.00 -$9.00 -1% $619.16 100% - Plumbing permit-commercial 30,001-40,000 Sq. Ft. $733.00 $722.00 -$11.00 -2% $722.36 100% - Plumbing permit-commercial 40,001-50,000 Sq. Ft. $838.00 $825.00 -$13.00 -2% $825.55 100% - Plumbing permit-commercial >50,000 Sq. Ft. $943.00 $928.00 -$15.00 -2% $928.75 100% - Plumbing permit-residential up to 2,500 Sq. Ft. $366.00 $361.00 -$5.00 -1% $361.18 100% - Plumbing permit-residential 2,501 to 5,000 Sq. Ft. $419.00 $412.00 -$7.00 -2% $412.78 100%

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Building) 13 of 26 180
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Building) - Plumbing permit-residential >5,000 Sq. Ft. $471.00 $464.00 -$7.00 -1% $464.37 100% Building miscellaneous services Actual Cost Actual Cost N/A N/A Varies 100% Building permit processing $134.00 $176.00 $42.00 31% $176.36 100% Building permit processing fee (large projects) $203.00 $264.00 $61.00 30% $264.53 100% Building permit reissuance $170.00 $189.00 $19.00 11% $189.21 100% Building plan check 75% of Building Permit Fee Varies 100% - Building plan check fee - reduced master plans 70% of Building Permit Fee Varies 100% - Disabled access plan check
7% of Building
Permit Fee
(Minimum $45)
7% of Building
Permit Fee
(Minimum $45) N/A N/A Varies 100%
- Energy plan check (excludes production homes)
7% of Building
Permit Fee
(Minimum $45)
7% of Building
Permit Fee
(Minimum $45) N/A N/A Varies 100%
- Non-residential - electrical plan check fee 50% of Electrical Fee Varies 100% - Non-residential - mechanical plan check fee 50% of Mechanical Fee Varies 100% - Non-residential - plumbing plan check fee 50% of Plumbing Fee Varies 100% - Plan review post approval Actual Cost Actual Cost N/A N/A Varies 100% - SFR mastered plans (production homes) $545.00 $537.00 -$8.00 -1% $537.10 100% - Special consultant services Actual Cost Actual Cost N/A N/A Varies 100% CalGreen building standards review 8% of Building Permit Fee Varies 100% CASp inspection $408.00 $541.00 $133.00 33% $541.95 100% CASp review $582.00 $582.00 $0.00 0% $583.26 100%
Certificate of occupancy $337.00 $497.00 $160.00 47% $497.44 100% Code Enforcement action fee $243.00 $239.00 -$4.00 -2% $239.62 100% Combo pool/spa permit - residential $926.00 $933.00 $7.00 1% $933.47 100% Construction and demolition debris recycling $97.00 $96.00 -$1.00 -1% $96.09 100% Continuing education fee $1.50 $1.50 $0.00 0% $1.50 100% Demolition abatement $393.00 $549.00 $156.00 40% $549.58 100% Demolition permit $256.00 $263.00 $7.00 3% $263.00 100% Electrical panel replacement (>225 amperes) $186.00 $193.00 $7.00 4% $193.74 100% Electrical panel replacement (up to 225 amperes) $134.00 $142.00 $8.00 6% $142.14 100% 14 of 26 181
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Building) Electronic plan scanning (per sheet) $3.00 $3.00 $0.00 0% $3.00 100% End processing Actual Cost Actual Cost N/A N/A Varies 100% ESS permit - commercial/multi-family Based on Building Permit Fee Table Varies 100% ESS permit (residential) $209.00 $206.00 -$3.00 -1% $206.39 100% ESS permit with PV - commercial/multi-family Based on Building Permit Fee Table Varies 100% ESS permit with PV (residential) $731.00 $765.00 $34.00 5% $765.97 100% EV charging station - commercial/multi-family Based on Building Permit Fee Table Varies 100% Expired permit fee Actual Cost Actual Cost N/A N/A Varies 100% Fire construction inspection (commercial)
5% of Building
Inspection Fee
5% of Building
Inspection Fee N/A N/A Varies N/A
Fireplace insert $282.00 $291.00 $9.00 3% $291.79 100%
Foundation only permit Based on Building Permit Fee Table Varies 100% Ground mounted PV system - residential $585.00 $599.00 $14.00 2% $599.65 100% Job card replacement $32.00 $44.00 $12.00 38% $44.09 100% Landscape plan review $445.00 $445.00 $0.00 0% $445.14 100% Large format copies (per sheet) $33.00 $49.00 $16.00 48% $63.36 77% Life safety inspection (per hour/2 hour minimum) $420.00 $510.00 $90.00 21% $510.80 100% Manufactured structure setup $622.00 $774.00 $152.00 24% $774.16 100% Massage business inspections/MCBO processing $255.00 $274.00 $19.00 7% $274.52 100% Minimum building permit (M/E/P) $134.00 $142.00 $8.00 6% $142.14 100% Minimum building permit (not M/E/P) $208.00 $206.00 -$2.00 -1% $206.68 100% Minimum sign permit inspection/permit $134.00 $142.00 $8.00 6% $142.14 100% Off-hours inspections (per hour) $314.00 $309.00 -$5.00 -2% $309.58 100% Permit/plan check extension request $82.00 $86.00 $4.00 5% $86.33 100% Plan duplication $418.00 $418.00 $0.00 0% $418.56 100%
Planning division inspection (commercial)
5% of Building
Inspection Fee
5% of Building
Inspection Fee N/A N/A Varies N/A
Planning inspection/reinspection (hourly rate) $140.00 $138.00 -$2.00 -1% $138.78 99% Pool permit - commercial/multi-family Based on Building Permit Fee Table Varies 100% Pool permit - residential $832.00 $840.00 $8.00 1% $840.56 100% Pool remodel permit (residential) $484.00 $498.00 $14.00 3% $498.45 100% 15 of 26 182
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Building) Pool/spa combo permit - commercial/multi-family Based on Building Permit Fee Table Varies 100% Portable spa $282.00 $291.00 $9.00 3% $291.79 100%
Prefabricated patio cover fee $260.00 $266.00 $6.00 2% $266.55 100% Preliminary project review $0.00 $0.00 $0.00 0% Varies N/A PV inspection - commercial (+250kw) $2,400+ (2) $2,400+ (2) $0.00 0% Varies N/A PV inspection - commercial (<50kw) $1,000.00 $1,000.00 $0.00 0% Varies N/A PV inspection - commercial (50kw - 250kw) $1,000+ (1) $1,000+ (1) $0.00 0% Varies N/A PV inspection - residential (15kw and up) $450.00 $450.00 $0.00 0% Varies N/A PV inspection - residential (up to 15kw) $450.00 $450.00 $0.00 0% Varies N/A Records maintenance (per permit) $3.00 $3.00 $0.00 0% $3.00 100% Refund processing $227.00 $237.00 $10.00 4% $237.76 100% Re-inspection $172.00 $176.00 $4.00 2% $176.84 100%
Reroof permit (residential) $240.00 $250.00 $10.00 4% $250.48 100% Residential fire sprinkler $401.00 $406.00 $5.00 1% $406.10 100% Retrofit window replacement fee (residential) $240.00 $250.00 $10.00 4% $250.48 100% Spa permit - commercial/multi-family Based on Building Permit Fee Table Varies 100% Spa permit - residential $832.00 $840.00 $8.00 1% $840.56 100% Special inspection and testing agency approval/renewal $183.00 $187.00 $4.00 2% $187.82 100% Street address change $758.00 $743.00 -$15.00 -2% $743.26 100% Temporary certificate of occupancy $774.00 $762.00 -$12.00 -2% $762.61 100% Temporary certificate of occupancy renewal $469.00 $469.00 $0.00 0% $467.64 100% Unpermitted work penalty Varies (3) Varies (3) N/A N/A Varies N/A Use permit/occupancy permit change $593.00 $576.00 -$17.00 -3% $576.49 100% (1) Fee is $1,000 + $7/kW above 50kW
(2) Fee is $2,400 + $5/kW above 250kW
(3) Charged for the permit that was not obtained plus a penalty of 2X the fee amount 16 of 26 183
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Building) New Fees
ADA compliance disclosure fee (per CA Gov Code 4469) N/A Varies N/A N/A N/A N/A Fire ESS permit with PV (commercial/multi-family) N/A $389.00 N/A N/A $389.49 100% Fire ESS permit with PV (residential) N/A $197.00 N/A N/A $197.49 100% Fire plan check N/A
8% of Building
Permit Fee N/A N/A Varies 100%
Fees Removed None
17 of 26 184
Minimum Value Maximum Value Base Rate Plus $$ For every

0.00 0.00 0.00 0.00 0.00

1.00 500.00 27.08 0.00 0.00
501.00 2,000.00 27.08 3.56 100.00
2,001.00 25,000.00 81.25 16.39 1,000.00
25,001.00 50,000.00 456.15 11.83 1,000.00
50,001.00 100,000.00 751.22 8.20 1,000.00
100,001.00 500,000.00 1,158.90 6.41 1,000.00
500,001.00 1,000,000.00 3,697.66 5.70 1,000.00
1,000,001.00 and up 6,417.45 3.56 1,000.00
Minimum Value Maximum Value Base Rate Plus $$ For every

0.00 0.00 0.00 0.00 0.00

1.00 500.00 27.08 0.00 0.00
501.00 2,000.00 27.08 3.56 100.00
2,001.00 25,000.00 81.25 16.39 1,000.00
25,001.00 50,000.00 456.15 11.83 1,000.00
50,001.00 100,000.00 751.22 8.20 1,000.00
100,001.00 500,000.00 1,158.90 6.41 1,000.00
500,001.00 1,000,000.00 3,697.66 5.70 1,000.00
1,000,001.00 and up 6,417.45 3.56 1,000.00
Building Valuation Table
Current (All New Construction)
Building Valuation Table
Recommended (All New Construction)
18 of 26 185
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Certificate of compliance $1,349.00 $1,524.00 $175.00 13% $1,524.23 100% Easement or public right of way abandonment $2,586.00 $2,766.00 $180.00 7% $2,766.85 100% Easement or public right of way grant $2,671.44 $2,848.00 $176.56 7% $2,848.43 100% Final map check - commercial parcel $7,206.00 $7,406.00 $200.00 3% $7,406.13 100% Final map check - residential parcel $3,351.00 $3,531.00 $180.00 5% $3,531.15 100% Final map check - subdivision $7,818.00 $8,053.00 $235.00 3% $8,053.65 100% Flood zone designation letter $249.00 $373.00 $124.00 50% $695.85 54% Flood zone development appeal $1,410.00 $1,769.00 $359.00 25% $1,769.22 100% Flood zone development permit $1,214.00 $1,518.00 $304.00 25% $1,518.61 100% Flood zone development variance $1,229.00 $1,588.00 $359.00 29% $1,588.93 100% Improvement inspection $0-$99,999 $0.0965 $0.0914 -$0.01 -5% $0.0914 100% Improvement inspection $100,000-$199,999 $0.0655 $0.0609 $0.00 -7% $0.0609 100% Improvement inspection $200,000-$399,999 $0.0469 $0.0437 $0.00 -7% $0.0437 100% Improvement inspection $400,000-$599,999 $0.0442 $0.0413 $0.00 -7% $0.0413 100% Improvement inspection $600,000-$799,999 $0.0405 $0.0382 $0.00 -6% $0.0382 100% Improvement inspection $800,000-$999,999 $0.0338 $0.0320 $0.00 -5% $0.0320 100% Improvement inspection $1,000,000-$2,999,999 $0.0317 $0.0296 $0.00 -7% $0.0296 100% Improvement inspection $3,000,000-$4,999,999 $0.0266 $0.0247 $0.00 -7% $0.0247 100% Improvement inspection $5,000,000-$6,999,999 $0.0232 $0.0215 $0.00 -7% $0.0215 100% Improvement inspection $7,000,000-$8,999,999 $0.0220 $0.0203 $0.00 -7% $0.0203 100% Improvement inspection $9,000,000+ $0.0184 $0.0170 $0.00 -7% $0.0170 100% Improvement plan check $0-$99,999 $0.1171 $0.1320 $0.01 13% $0.1320 100% Improvement plan check $100,000-$199,999 $0.0446 $0.0495 $0.00 11% $0.0495 100% Improvement plan check $200,000-$399,999 $0.0367 $0.0409 $0.00 11% $0.0409 100% Improvement plan check $400,000-$599,999 $0.0290 $0.0323 $0.00 11% $0.0323 100% Improvement plan check $600,000-$799,999 $0.0271 $0.0301 $0.00 11% $0.0301 100% Improvement plan check $800,000-$999,999 $0.0262 $0.0296 $0.00 13% $0.0296 100% Improvement plan check $1,000,000-$2,999,999 $0.0154 $0.0172 $0.00 11% $0.0172 100% Improvement plan check $3,000,000-$4,999,999 $0.0098 $0.0109 $0.00 11% $0.0109 100% Improvement plan check $5,000,000-$6,999,999 $0.0079 $0.0087 $0.00 11% $0.0087 100% Improvement plan check $7,000,000-$8,999,999 $0.0068 $0.0075 $0.00 11% $0.0075 100%

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Engineering) 19 of 26 186
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Engineering) Improvement plan check $9,000,000+ $0.0057 $0.0063 $0.00 12% $0.0063 100% Improvement plan revision $965.00 $1,006.00 $41.00 4% $1,006.13 100% Landscape/irrigation inspection $1,423.00 $1,423.00 $0.00 0% $1,476.54 96% Landscape/irrigation plan check $1,296.00 $1,296.00 $0.00 0% $1,296.78 100% Low-impact design review $922.00 $887.00 -$35.00 -4% $887.32 100% Minor grading inspection $888.00 $972.00 $84.00 9% $972.26 100% Minor grading plan check $1,534.00 $1,741.00 $207.00 13% $1,741.28 100% Miscellaneous engineering support Actual Cost Actual Cost N/A N/A Varies 100% Reversion to acreage $6,245.00 $6,434.00 $189.00 3% $6,434.56 100% Note: Improvement plan check & Improvement inspection fee is per $1.00 of project value New Fees None
Fees Removed None
20 of 26 187
Service Description Current Fee
Recommended
Fee
$ Increase/
(Decrease)
% Increase/
(Decrease) Full Cost
Cost
Recovery %
Abandoned shopping cart abatement $232.00 $228.00 -$4.00 -2% $228.73 100% Reverse corner lot fencing variance permit $319.00 $314.00 -$5.00 -2% $314.59 100% Short term rental permit $205.00 $202.00 -$3.00 -1% $202.37 100% New Fees
Noncommercial sign abatement fee N/A $25.00 N/A N/A $47.32 53% Sidewalk vending permit N/A $306.00 N/A N/A $306.00 100% Fees Removed None

CITY OF ROCKLIN
2023/24 FEE STUDY
Cost Recovery Analysis - Community Development (Code Enforcement) 21 of 26 188
Recreation Programs: The fees for Recreation Program areas shall be set by the City Manager or designee for each program at a level that is competititve with and responsive to market conditions. Nonresident program participants may be subject to additional nonresident fees as deemed appropriate by the City Manager or designee.

Public Facilities Rentals: The fees for rental of City Facilities shall be set by the City Manager or designee at a level that is competitive with and responsive to market conditions.

Nonresident facility renters may be subject to additional nonresident fees as deemed appropriate by the City Manager or designee.

The fees for Recreation Program areas and rental of City facilities currently are set by the City Manager separately from the resolution establishing service fees.

CITY OF ROCKLIN
FEES
Parks and Recreation
22 of 26 189

PROPOSED

FULLY BURDENED

HOURLY RATE

ADMINISTRATIVE SERVICES
Director of Administrative Services $222.24
Deputy Director of Administrative Services $173.61
Principal Management Analyst $149.71
Accounting Supervisor $135.63
Management Analyst $132.32
Senior Accountant $119.16
Payroll Administrator $105.95
Accountant II $102.75
Human Resources Technician II $85.66
Accounting Technician II $84.34
Payroll Technician I $79.54
Departmental Administrative Specialist $79.54
Senior Administrative Assistant $68.59

COMMUNITY DEVELOPMENT
Director of Community Development $207.25
City Engineer $183.18
Director of Long-Range Planning and Housing $165.95
Chief Building Official $165.95
Manager of Planning Services $150.35
Senior Planner $138.78
Principal Planner $138.22
Code Enforcement Program Manager $136.21
Associate Civil Engineer $135.40
Assistant Civil Engineer $111.13
Assistant Planner $105.77
Building Inspector II $103.19
Senior Construction Inspector $103.19
Code Enforcement Officer $93.49
Permit Center Supervisor $91.21
Public Services Business Technician $91.21
Building Inspector I $88.98
Senior Departmental Administrative Specialist $88.18
Planning/Building Technician II $82.63
Planning/Building Technician I $74.86
Code Enforcement Technician $66.16
EXHIBIT 1

CITY OF ROCKLIN SERVICE FEES
FULLY BURDENED HOURLY COSTS (1)

FOR CITY PERSONNEL
23 of 26 190

INFORMATION TECHNOLOGY
Information Technology Manager $231.83
Principal Information Technology Analyst $199.91
Senior Information Technology Analyst $189.15
GIS Analyst II $175.64
Information Technology Analyst $175.64
Senior Information Technology Specialist $159.12
Information Technology Specialist $144.16

LEGISLATIVE
City Manager $320.81
City Attorney $279.41
Assistant City Manager $242.48
Assistant City Attorney $180.30
City Clerk $140.30
Management Analyst $137.41
Associate Management Analyst $107.35
Deputy City Clerk $88.96
Departmental Administrative Specialist $82.61
Website Technician $68.55

PARKS AND RECREATION
Director of Parks And Recreation $336.23
Parks and Recreation Manager $232.16
Administrative Analyst $199.00
Recreation Supervisor $163.33
Landscape Inspector $144.36
Senior Departmental Administrative Specialist $143.05
Recreation Coordinator $134.05
Landscape Services Trades Worker $130.78
Senior Building Maintenance Worker $130.78
Irrigation Maintenance Technician $124.48
Landscape Services Worker $115.59
Senior Office Assistant $110.02
Office Assistant II $99.68
Special Events Production Coordinator $91.17
Park Services Aide $52.41

PUBLIC SAFETY
Police
Police Chief $252.49
Police Captain $223.16
Police Lieutenant $203.80
Police Sergeant $165.70
Manager of Police Records and Communications $136.19
Police Officer $134.78
Administrative Analyst $122.65
Public Safety Dispatch Supervisor $116.46
Crime Analyst $112.87
24 of 26 191
Community Service Officer $100.78
Police Records Supervisor $100.78
Public Safety Dispatcher II $100.78
Executive Assistant $97.32
Evidence/Property Technician $94.00
Public Safety Dispatcher I $87.19
Police Records Clerk $83.03
Police Clerk $50.97
Fire
Fire Chief $257.16
Deputy Fire Chief $205.91
Fire Battalion Chief $187.07
Fire Captain $153.92
Fire Engineer $134.65
Administrative Analyst $124.92
Fire Prevention Plans Examiner $121.56
Firefighter $121.22
Fire Inspector II $102.27
Executive Assistant $96.46
Fire Inspector I $88.19
Senior Office Assistant $67.21

PUBLIC SERVICES
Director of Public Services $326.31
Public Services Manager $214.45
Facilities Operations Superintendent $183.82
Administrative Analyst $183.82
Traffic Maintenance Supervisor $174.96
Street Maintenance Supervisor $158.51
Landscape Services Supervisor $158.51
Fleet Services Supervisor $158.51
Senior Traffic Control and Lighting Technician $154.64
Environmental Services Specialist $147.19
Public Works Inspector II $147.19
Senior Building Trades Worker $147.19
Traffic Control and Lighting Technician $143.60
Building Maintenance Supervisor $143.60
Building Trades Worker $140.10
Senior Equipment Mechanic $140.10
Public Services Business Technician $136.68
Senior Irrigation Maintenance Technician $133.35
Environmental Services Technician $130.10
Equipment Mechanic II $126.92
Landscape Services Trades Worker $120.81
Senior Street Maintenance Worker $117.86
Building Maintenance Worker $114.99
Irrigation Maintenance Technician $114.99
Landscape Services Worker $106.78
Street Maintenance Worker II $106.78
25 of 26 192
Street Maintenance Worker I $101.63
Office Assistant II $92.07
(1) - Fully Burdened Hourly Rate includes median salary for the position, department average benefits, direct and indirect department overhead.

Example: Police Officer
1) Midpoint of Salary range is $106,820.
2) Cost of benefits is added as a % of salary $ (60% for Police) $106,820 * 1.60 = $170,912/year
3) This is divided by available work hours (1703) for base hourly rate $170,912/1703 = $100.36
4) Two types of overhead are added to this number
- Department overhead are non-compensation expenses as a % of compensation expense (19.9% for Police Department)
- Indirect overhead is a share of support department expense (12.0% for all departments)
$100.36 * 1.199 * 1.12 = $134.78 Fully Burdened Hourly Rate 26 of 26 193
City Council
Staff Report

Subject:

Temporary Sign Deposits and Abatement
Date:

September 26, 2023
Submitted By:

Elizabeth Sorg, Management Analyst
Department:

City Manager's Office
Recommendation:

A
.

Conduct a Public Hearing to Consider Testimony.

B
.

Introduce, Waive Full Reading, and Read by Title Only, an Ordinance of the City Council of the City of Rocklin To Amend Section 17.75.070 D. Temporary Signs of the Rocklin Municipal Code to Establish a Compliance Deposit and Sign Removal Process (Temporary Signs/ZOA2023-0004).

C
.

Adopt a Resolution of the City Council of the City of Rocklin Adopting a Fee for the Abatement of Temporary Noncommercial Signs.

Background:

On August 13, 2019, the City Council considered possible revisions to the standards applicable to temporary noncommercial signs. Following the discussion, the City Council directed staff to move forward with an ordinance to modify the Rocklin Municipal Code (RMC) to establish size limitations, as well as update and clarify the temporary noncommercial sign regulations to make them clearer and easier to understand.

Based upon the City Council’s direction, staff drafted modifications to the standards for temporary noncommercial signs, RMC Sections 17.75.070 (C), Table 1, Row labeled “Noncommercial temporary signs” and 17.75.070 (D) to:

Establish the maximum size of a temporary noncommercial sign as 16 square feet.

Revise the time such signs may be displayed to beginning 45 days prior to an event and ending 5 days after and event.

Clarify where temporary noncommercial signs may be located on a property.

Update language and formatting to clarify intent and make the regulations more user friendly.

The changes were adopted at the October 12, 2021 City Council meeting.

Since the adoption of the revised regulations in 2021, these types of signs have posed a challenge for staff when they are not placed in compliance with the RMC and have required abatement. Therefore, an update to the ordinance (Attachment 1) is recommended to institute Item Number 4B.

194
a sign deposit of $500 that must be submitted to the City Clerk prior to the placement of any temporary noncommercial signs in the City and establish procedures for removal of non- compliant signs. No changes to the previously adopted standards applicable to this type of sign are proposed.

Staff presented the proposed changes at the September 5, 2023 Regular Meeting of the Planning Commission. The Planning Commission voted 4-0 with one Commissioner absent to recommend the changes to the City Council.

Attachment 2 is a Resolution of the City Council establishing the fee that would be charged for the abatement of signs. City staff performed a cost study and found that the abatement of a sign placed in violation of the existing code costs approximately $47.00. This is the fully burdened cost of a Code Enforcement Officer to abate a sign and complete the necessary notification process. Understanding that most temporary noncommercial signs are placed by individuals or groups that are not-for-profit, staff recommends setting the the proposed fee per violation at $25, which is $22 lower than the fully burdened cost. This fee would be charged against the deposit submitted prior to someone placing a temporary noncommercial sign per RMC 17.75.070 (D).

Fiscal Impact:

There is no direct fiscal impact in adopting the proposed Ordinance. The collection of sign abatement fees could result in a slight revenue for the City, but this would be offset by staff time to abate signs.

ATTACHMENTS:

1. Ordinance

2. Resolution

3. Resolution Exhibit A - Fee
195

Ord. No.

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROCKLIN TO AMEND SECTION 17.75.070 D. TEMPORARY SIGNS OF THE ROCKLIN MUNICIPAL CODE TO ESTABLISH A COMPLIANCE DEPOSIT AND SIGN REMOVAL PROCESS (Temporary Signs / ZOA2023-0004)

WHEREAS, Section VII of Article XI of the California Constitution provides that a City may make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and

WHEREAS, the City Council finds it necessary to update, consolidate, and streamline the Rocklin Municipal Code (“RMC”) periodically to comply with recent law enactments and decisions and to achieve more efficient enforcement of code violations to promote public health, safety, and welfare; and

WHEREAS, the City Council of the City of Rocklin amended Rocklin Municipal Code Section 17.75.070 D related to temporary noncommercial signs in 2021 to provide clarity on the time, place, and manner in which temporary signs could be placed; and

WHEREAS, since the adoption of the amended Code, the placement of such signs in violation of the code has continued to create difficulty for staff; and

WHEREAS, the City Council has identified the need to have cost recovery for temporary noncommercial signs that are placed in violation for the Rocklin Municipal Code; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROCKLIN DOES ORDAIN AS FOLLOWS:

Section 1. Findings. The findings and recitals set forth above are true and correct.

Section 2 . Purpose. The purpose of this proposed ordinance is to modify Rocklin Municipal Code (RMC) Section 17.75.070 (D) Noncommercial signs which addresses temporar y noncommercial signs, in all areas of the City of Rocklin to establish a deposit to b e used for the abatement of such signs not placed in conformance with the adopted regulations, and procedures for removal of non-compliant signs.

Section 3. Authority. The City Council enacts this ordinance under the authority granted to cities by Arti cle XI, Section 7 of the California Constitution and Government Code section 37100.

Section 4. Amendment. Section 17.75.070 (D) of the Rocklin Municipal Code i s hereby amended to read as follows:

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Ord. No.

D. Noncommercial Signs. Temporary noncommercial signs shall be permitted in all zone districts without a sign permit, provided that all such signs are subject to, and shall comply with, the following standards:

1. Temporary noncommercial signs shall only be installed on private property; such signs may not be located in the public right-of-way or on publicly owned property.

2. Temporary noncommercial signs shall only be installed with the property owner's consent.

3. The maximum size of a temporary noncommercial sign shall be sixteen square feet in area.

4. The maximum height of a temporary noncommercial sign shall be six feet.

5. Temporary noncommercial signs shall not be illuminated, nor shall they incorporate moving parts, animation, or highly reflective materials.

6. Freestanding temporary noncommercial signs shall be set back a minimum of five feet from any property line, and shall not be located within fifteen feet of a fire hydrant, street sign, or traffic signal, and shall not interfere with, confuse, obstruct, or mislead traffic. At street intersections and driveways, no sign exceeding thirty inches in height shall be erected within the "clear view zone" as defined in Rocklin Municipal Code Section 17.75.120.

7. There shall be no restriction on the number of temporary noncommercial signs located on a given property.

8. Temporary noncommercial signs may only be displayed during the period commencing forty-five days before the event to which they relate, for example, a general or special election, as defined in the California Election Code, and ending five days after such event concludes.

9. Temporary noncommercial signs shall be removed no later than five days after the event with which they are associated. Except that, in the event the matter for which the sign is relevant is carried over or delayed by no more than forty- five days after the original event date such signs may remain in place until five days after the event concludes.

10. A temporary noncommercial sign that does not comply with the standards set forth herein is a nuisance, and any such sign may be removed summarily and disposed of by the city at the expense of the person or group that erected the sign.

11. Sign Deposit. No signs shall be displayed under the provisions of this Section until the responsible person or organization first deposits five hundred dollars ($500.00) with the City Clerk’s Office to guarantee compliance with the provisions of this section and reimburse the City for the cost of any damages caused by signs placed on public properties. The deposit shall be accompanied by written authorization for the city to enter private properties to remove such signs if not removed as required by subsection (8) of this section. The deposit 197

Ord. No.
shall be refunded upon request once all signs have been removed by the responsible party within the time required by subsection (9) except that:
a. If an authorized enforcement officer has removed signs that are placed in violation of any subsection of this section, the deposit returned to the responsible party will be less the abatement fees; and
b. Signs that are placed in a manner inconsistent with subsection (1) and caused damage to public property. The exact costs to repair the damage will be deducted from the deposit.

12. Removal of Signs.
a. Signs placed in a manner that is inconsistent with the provisions of this Section will be considered a nuisance and subject to immediate removal and impoundment without notice. Impounded signs will be held for thirty days. The City will make reasonable attempts to contact the sign owner and provide the owner with ten days’ notice to reclaim the sign upon recovery of City’s costs. Impounded signs, which remain unclaimed after thirty days, may be disposed of in any manner whatsoever at the discretion of the City.
b. Should signs require removal by an authorized enforcement officer, the city shall have cause to impose an abatement fee charged against the sign deposit in accordance with section 1.08.035 of the Rocklin Municipal Code.

13. Temporary noncommercial signs shall comply with all other applicable provisions of this chapter, except as specifically modified herein.

Section 4. Severability. If any section, sub-section, sentence, clause, phrase or portion of this o rdinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such deci sion shall not affect the validity of the remain ing portions of this ordinance. The City Council her eby declares that it would have adopted this ordinance and each section, sub -section, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, su b-sections, sentences, clauses, phrases or portions to be declared invalid or unconstitutional.

Section 5. Envir onmental Analysis. The City Council hereby finds that this ordinance is not subject to review under the Califor nia Environmental Quality Act ( CEQA) pursuant to Sections 15060, subdivision (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061, subdivision (b)(3) (there is no possibility the activity in question may have a significant effect on the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 6. Effective Date. This ord inance shall take effect thirty (30) days after the day of its adoption.
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Ord. No.

Section 7. Publication. Within fifteen days of passage of this ordinance, the City Clerk shall cause the full text of the ordinance, wi th the names of those City Council members voting for and against the ordinance, to be published in the Placer Herald. In lieu of publishing the full text of the ordinance, the City Clerk, if so directed by the City Attorney and within fifteen days, shall cause a summary of the ordinan ce, prepared by the City Attorney and with the names of the City Co uncil members voting for and against the ordinance, to be published in the Placer Herald, and shall post in the office of the City Clerk a certified copy of the City Council members voting for and against the ordinance. The publication of a summary of the ordinance in lieu of the full text of the ordi nance is authorized only where the requirements of Government Code section 36933(c)(1) are met.

INTRODUCED at a regular meeting of the City Council of the City of Rocklin held on ______________________, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

PASSED AND ADOPTED at a reg ular meeting of the City Council of t he City of Rocklin held on ________________________, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

____________________________________
Ken Broadway, Mayor
ATTEST:

___________________________
Haley Reid, Acting City Clerk

First Reading:

Second Reading:

Effective Date:
199
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ADOPTING A FEE FOR THE ABATEMENT OF TEMPORARY

NONCOMMERCIAL SIGNS

WHEREAS, through enactment of Rocklin Municipal Code Chapter 3.32, the city maintains a service fee cost comparison system for the purpose of recovering some or all of the costs reasonably borne of providing services of a voluntary and limited nature through fees for those services, so that general taxes are not diverted from general services of a broad nature and utilized instead to subsidize such services of limited benefit; and

WHEREAS, temporary signs are often placed throughout the City during special events of a limited duration; and

WHEREAS, such signs do not require a Sign Permit per Rocklin Municipal Code section 17.75.020; and

WHEREAS, the placement of temporary noncommercial signs during an event can result in the necessary abatement of such signs that are not removed in a timely manner or are placed on public property; and

WHEREAS, staff have conducted an analysis of cost to abate those signs that are not in compliance with the municipal code and such a rate amounts to less than the fully burdened cos t to abate the sign;

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The recitals set forth above are true and correct.

Section 2. The City Council establishes the following fees as set forth in Exhibit A to this resolution in order to recover the cost to abate signs that are placed in violation with the Rocklin Municipal Code and/or signs that damage public property.

Section 3. The recovery of such charges shall be billed against a deposit that is submitted to the City before temporary noncommercial signs are allowed to be placed in the City limits.

Section 4. This resolution shall be in effect
PASSED AND ADOPTED this 26 day of September, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
200

Ken Broadway, Mayor
ATTEST:

Haley Reid, Acting City Clerk

Reso. No. 2023-
201
Exhibit A
Fees for Sign Abatement
Action Fee Charged Against Deposit
Removal of temporary noncommercial signs in violation of Rocklin Municipal Code Section 17.75.070 D
$25.00/sign
Damage of public property due to placement of temporary signs
Actual cost
202
City Council
Staff Report

Subject:

Section 115 Trust for Pension
Date:

September 26, 2023
Submitted By:

Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving the Adoption of the Public Agencies Post-Employment Benefits Trust Administered by Public Agency Retirement Services (PARS).

Background:

During the fiscal years 2021/22 and 2022/23, a portion of year-end savings was set aside to fund a Section 115 Pension Trust, in order to bolster the City's financial health by addressing its future pension obligations and unfunded accrual liabilities. Instead of allocating all resources to the California Public Employees’ Retirement System (CalPERS), the City chose to establish a Section 115 Trust. This strategic move is intended to alleviate budgetary pressures stemming from unforeseen spikes in employer contribution rates during emergencies or challenging budget years, providing enhanced flexibility and local control.

Subsequently, the plan to establish a Section 115 Trust for pension prefunding was presented to the Investment Advisory Committee on February 23, 2023. The Committee voted 3-0 to recommend the City Council move forward with the plan.

On April 20, 2023, the Administrative Services Department released a Request for Proposals (RFP) for the Establishment, Administration, and Management Services of a Section 115 Trust for Pensions. The department received three proposals; however, only two of these proposals, one from the CalPERS and the other from Public Agency Retirement Services (PARS), were considered responsive and responsible bids.

The evaluation committee, comprised of staff from the City Manager’s Office, Administrative Services Department, and a member from the City’s Investment Advisory Committee, evaluated the proposals. Their evaluation considered various factors, including contractors’ qualifications in relation to the project, their demonstrated ability to provide the required services in a timely manner, professional references, fee structures, and the overall quality of their responses to the questionnaire outlined in the RFP.

Item Number 5A.

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Following a comprehensive evaluation process, the proposal submitted by PARS received the highest ranking and was deemed the most knowledgeable provider. PARS has an impressive track record with over 40 years of experience working with public agencies, including 21 years in administering Section 115 Trust Administration services, and a portfolio of over 500 participating agencies nationwide. Several additional factors contributed to PARS being selected:

Pioneering Role
: PARS is recognized as a pioneer and leading provider of Section 115 Trusts. They are also the developer of both the Pension Rate Stabilization Program and Other Post-Employment Benefits (OPEB).

IRS Private Letter Ruling
: PARS successfully obtained an IRS Private Letter Ruling, ensuring the tax-exempt status of any investment income and capital gains derived from trust assets.

Pension Prefunding Expertise
: PARS is the single largest provider of pension-prefunding services, trusted by over 280 California agencies for pension prefunding.

Reimbursement Flexibility
: PARS offers the unique advantage of allowing two years of reimbursements back to the City. This feature proves invaluable in case of unforeseen emergencies or challenging budget years.

Diverse Investment Strategies
: PARS stands out by providing a range of investment
strategies tailored to the City’s unique demographics. They offer four distinct investment strategies, granting the City flexibility in managing its assets.

PARS possesses extensive experience in managing pension trusts and offers a higher level of service, including comprehensive assistance in developing an investment policy related to pension prefunding, providing funding recommendations, and ensuring greater flexibility in investment options. These services are guided by a professional fund management team selected and closely monitored by the City. Furthermore, contributions to and distributions from the trust are determined at the discretion of the City, providing a high degree of control and customization.

The City’s all-in-fees for trust administration, investment advisory/management, and trustee is approximately 0.304% of assets. The City currently has $1,339,300 set aside for a Section 115 Pension Trust. Staff recommends utilizing the $1.3 million as an initial contribution to fund the Section 115 Pension Trust.

Attachment 1 is the Resolution for the City Council to adopt a Section 115 Pension Trust administered by PARS, as well as appointing the City Manager, or designee, as Plan Administrator. Attachment 2 is the Contract with PARS. Upon adoption of the Resolution, the Contract will be processed along with the corresponding agreements from Vanguard and US Bank to fully implement the Section 115 Trust.

Fiscal Impact:

With approval of staff recommendation, the City would use approximately $1.3 million from the fund balance of the General Fund, which was set aside for this purpose, to provide an initial contribution towards funding the Section 115 Pension Trust.

ATTACHMENTS:

1. Resolution

2. Exhibit A to Resolution - Contract
204
RESOLUTION NO. 2023-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING THE ADOPTION OF THE

PUBLIC AGENCIES POST-EMPLOYMENT BENEFITS TRUST

ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS) WHEREAS, PARS has made available the PARS Public Agencies Post-Employment Benefits Trust (the “Program”) for the purpose of pre-funding pension obligations and/or OPEB obligations; and WHEREAS, the City of Rocklin is eligible to participate in the Program, a tax-exempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and is a tax-exempt trust under the relevant statutory provisions of the State of California; and
WHEREAS, the City of Rocklin adoption and operation of the Program has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Program; and WHEREAS, the City of Rocklin funding of the Program does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City of Rocklin reserves the right to make contributions, if any, to the Program.

NOW THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin hereby adopts the PARS Public Agencies Post-Employment Benefits Trust, effective September 26, 2023.

Section 2. The City Council of the City of Rocklin hereby appoints the City Manager, or the City Manager’s designee, as the City’s Plan Administrator for the Program.

Section 3. The City Manager is hereby authorized to execute the Contract with PARS for establishment, administration, and management services of the City’s post-employment benefit trust.

Section 4. The Plan Administrator is hereby authorized to execute any legal and administrative documents on behalf of the City and to take any necessary actions required to maintain the City’s participation in the Program and to maintain compliance of any relevant laws, regulations, and mandates.

Section 5. The City Manager, or the City Manager’s designee, is authorized to approve all necessary financial transactions, budgets, and appropriations to implement and administer the City’s post-employment benefit trust in accordance with the law and City policy.

Section 6. The initial funding of $1,339,300 from the fund balance of the General Fund is hereby approved.
205
PASSED AND ADOPTED this 26th day of September, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_______________________________
Ken Broadway, Mayor
ATTEST:
_____________________________
Haley Reid, Acting City Clerk
206
1733390.1 9959-001

CONTRACT FOR SERVICES

THIS CONTRACT is made on _____________________ by and between the CITY OF ROCKLIN, a municipal corporation (“City”), and PHASE II SYSTEMS, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter “PARS” or “Contractor”), who mutually agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Services, Exhibit A. Contractor shall provide the services at the time, place and in the manner specified in Exhibit s A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the addition al compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, the City Manager’s authorized designee, or by the Rocklin City Council, as required by the Rocklin Municipal Code or other local law or policy.

2. COMPENSATION
A. The City shall pay Contractor for the services rendered pursuant to this agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, and the Schedule of Fees, Exhibit B, but in no event shall the total compensation exceed the total sum of Two Hundred Fifty Thousand Dollars ($250,000 ). The payments specified in Exhibit s A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.

B. Contractor will be compensated for performan ce of the Services as described in Exhibit B. Payment for the Services will be remitted directly from Plan assets unless the City chooses to make payment directly to Contractor . In the event that the City chooses to make payment directly to Contractor, it shall be the responsibility of the City to remit payment directly to Contractor based upon an invoice prepared by Contractor and delivered to the City.

C. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

D. Contractor shall pay when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Contractor hereby agrees to indemnify City for any cl aims, losses, DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 207
Contract for Section 115 Trust for Pension Services
Public Agency Retirement Services

1733390.1 9959-001 2

costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section.

3. FACILITIES AND EQUIPMENT

Contractor shall at its sole cost and expense, furnish all facilities and equipment that may be required for Contractor to perform services pursuant to this agreement. City shall furnish to Contractor, only the facilities and equipment listed in Exhibit A (if any) according to any terms and conditions set forth in Exhibit A.

4. TERM OF CONTRACT
A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and it shall continue in effect for a period of five (5) years from the contract effective date unless sooner terminated as provided herein.

B. The services of Contractor are to commence upon execution of this Contract and shall be undertaken and completed in accordance with the Scope of Services attached hereto and incorporated herein by this reference as Exhibit A.

5. SUSPENSION/TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (deliver ed by certified mail, return receipt requested) of intent to terminate. If the agreement is terminated by the City:

i. Contractor shall, not later than five days after such notice of termination, deliver to City copies of all information prepared pursuant to this agreement; ii. City shall pay Contractor the reasonable value of services rendered by Contractor prior to termination; provided however, City shall not in any manner be liable for lost profits that might have been made by Contractor had the agreement not been terminated or had Contractor completed the services required by this agreement.

Contractor shall furnish to City such financial information as in the judgment of the City is necessary for City to determine the reasonable value of the servi ces rendered by Contractor. The foregoing is cumulative and does not affect any right or remedy that city may have in law or equity.

B. Notwithstanding any provisions of this Contract, Con tractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Contractor, and the City may withhold any payments due to Contractor until such time as the exact amount of damages, if any, due the City from Contractor is determined.

6. INDEPENDENT CONTRACTOR

Contractor enters into this Contract as an independent contractor and not as an employee or agent of the City. Contractor shall have no power or authority by this Contract to act on behalf of City in any capacity whatsoever as an agent, or to bind the City in any respect or to any obligations whatsoever. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of the City. The DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 208
Contract for Section 115 Trust for Pension Services
Public Agency Retirement Services

1733390.1 9959-001 3

City shall not be obligated in any way to pay any wage claims or other claims made against Contractor by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this agreement.

7. AMENDMENTS, CHANGES OR MODIFICATIONS

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

8. EXTENSIONS OF TIME
Contractor may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract in the manner provided in Section 7.

9. PROPERTY OF CITY
It is mutually agreed that all materials prepared by the Contractor under this Contract shall become the property of the City, and the Contractor shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Contractor shall deliver to the City, all data, drawings, specifications, reports, estimates, summari es and other such materials as may have been prepared or accumulated to date by the Contractor in performing this Contract which is not Contractor’s privileged information, as defined by law, or Contractor’s personnel information, along with all other property belonging exclusively to the City which is in the Contractor’s possession.

10. COMPLIANCE WITH ALL LAWS:

Contractor shall keep itself fully informed of, shall observe and comply with, and shall cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, all applicable laws, ordinances, and codes of federal, State and local governments, which in any manner affect those engaged or employed on the work described by this Contract or the materials used or which in any way affect the conduct of the work, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract.

For all leases and purchases of materials, equipment, supplies or other tangible personal property used to perform the agreement and shipped from outside California, the Contractor and any subcontractors leasing or purchasing such materials, equipment, supplies or other tangible personal property shall obtain a Use Tax Direct Payment Permit or Seller’s Permit from the California State Board of Equalization, in accordance with the applicable SBE criteria and requirements. This provision applies in all instances unless prohibited by the funding source for the agreement.

11. WARRANTIES AND RESPONSIBILITIES - CONTRACTOR
A. Contractor agrees and represents that it is qualified to properly provide the services set forth in Exhibit “ A” in a manner which is consistent with the generally accepted standards of Contractor’s profession.

DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 209
Contract for Section 115 Trust for Pension Services
Public Agency Retirement Services

1733390.1 9959-001 4

B. Contractor is duly licensed, qualified and experienced to perform the services set forth in the Scope of Services, Exhibit A. Contractor represents and warrants that Contractor has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of state corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State.

C. Contractor shall perform all services required pursuant to this agreement in the manner and accordi ng to the standards currently observed by a competent practitioner of Contractor’s profession in California. Contractor shall devote such time and effort to the performance of services pursuant to this agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this agreement. Neither party shall be considered in default of this agreement to the extent that party’s performance is prevented or delayed by any cause that is beyond the reasonable control of that party.

D. All products of whatsoever nature that Contractor delivers to City pursuant to this Agreement shall be prepared in a professional manner and conform to the standards of quality normally observed by a person currently practicing in Contractor’s profession, and shall be provided in accordance with any scope of services specified in Exhibits A.

E. Contractor shall assign only competent personnel to perform services pursuant to this agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in Contractor’s staff assigned to perform the services required under this agreement, prior to any such performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person.

F. Contractor agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law.

G. Contractor shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Contractor in writing within sixty (60) days of discovery. Should Contractor fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Contractor agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this agreement is based on such independent investigation and research . Contractor shall be liable for any expenses thereby incurred.

DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 210
Contract for Section 115 Trust for Pension Services
Public Agency Retirement Services

1733390.1 9959-001 5

12. SUBCONTRACTING
None of the services covered by this Contract shall be subcontracted without the prior written consent of the City, which will not be unreasonably withheld. Contractor shall be as fully responsible to the City for the negligent acts and omissions of its contractors and subcontractors, and of persons either dir ectly or indirectly employed by them, as it is for the negligent acts and omissions of persons directly employed by Contractor.

13. ASSIGNABILITY
Contractor shall not assign or transfer any interest in this Contract whether by assignment or novation, without the prior written consent of the City . The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this agreement. However, claims for money due or to bec ome due Contractor from the City under this Contract may be assigned to a financial institution, or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer whether voluntary or involuntary shall be furnished promptly to the City.

14. INTEREST IN CONTRACT
Contractor covenants that neither it, nor any of its employees, agents, contractors, or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Contractor shall make all disclosures required by the City’s conflict of interest code in accordance with the category designated by the City, unless the City Manager determines in writing that Contractor ’s duties are more limited in scope than is warranted by the category designated by the City code and that a narrower disclosure category should apply. Contractor also agrees to make disclosure in compli ance with the City conflict of interest code if, at any time after the execution of this Contract, City determines and notifies Contractor in writing that Contractor’s duties under this Contract warrant greater disclosure by Contractor than was originally contemplated. Contractor shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the City.

15. MATERIALS CONFIDENTIAL
To the extent permitted by law, all of the materials prepared or assembled by Contractor pursuant to performance of this Contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City, except by court order.

16. LIABILITY OF CONTRACTOR-NEGLIGENCE
Contractor shall be responsible for performing the work under this Contract in a manner which is consistent with the generally-accepted standards of the Contractor’s profession and shall be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City shall have no right of control over the manner in which the work is to be done but only as to its outcome, and shall not be charged with the responsibility of preventing risk to Contractor or its employees, agents, contractors or subcontractors.

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17. INDEMNITY AND LITIGATION, COSTS
Contractor and City hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys’ fees and costs, incurred by the other as a consequence of, to the extent, Contractor’s or City’s, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.

18. CONTRACTOR TO PROVIDE INSURANCE
Contractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor , its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.

A. MINIMUM SCOPE AND LIMIT OF INSURANCE

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

The required limit for CGL
can be satisfied by either a standalone policy or in combination with an excess/umbrella policy.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation as required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Contractor has no employees, Contractor must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Professional liability coverage shall extend for at least five years after completion of the Contractor’s services under this Agreement, provided that such coverage is commercially available.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

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B. OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverage . For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers . Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Notice of Cancellation. Each insurance policy required above shall not be canceled, except with 30 days’ notice to the City, with ten days’ for notice of cancellation due to non-payment.

4. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

6. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A -, unless otherwise acceptable to the City.

7. Claims Made Policies . If any of the required policies for professional liability insurance provide claims-made coverage:

i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work, provided that such coverage is commercially available.

iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 213
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effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

8. Verification of Coverage. Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endor sements required by these specifications, at any time.

9. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

10. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

19. GENERAL/MISCELLANEOUS PROVISIONS:

A. Contract Documents. This agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

B. Non-Discrimination in Employment and Equal Employment Opportunit y.

Contractor shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, color, ancestry, national origin, religious creed, sex (including pregnancy, childbirth breastfeeding or related medical condition), sexual orientation, gender, gender identity, gender expression, age (over 40), disability (mental and physical) , medical condition, marital status, citizenship, and military and veteran status.

C. Inspection of Records . Contractor shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any ti me until six (6) months after the final payments under this Contract are made to the Contractor.

D. Entire Agreement. This Contract constitutes the entire agreement between the parties relative to the services specified herein and supersedes whatever oral or written DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 214
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understanding they may have had prior to the execution of this agreement. No alteration or modification of this agreement shall be valid or effective unless and until such modification is evidenced by a writing signed by both parties to this Contract , by persons authorized to act on behalf of the parties. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

E. Severability. If any portion of this agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of this agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

F. Waiver. Neither City’s acceptance of, or payment for, any service performed by Contractor, nor any waiver by either party of any default, breach, or condition precedent, shall be construed as a waiver of any provision of this agreement, nor as a waiver of any other default, breach or condition precedent or any other right hereunder.

G.

Notice. All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to hav e been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:

City: City of Rocklin
Administrative Services Department
Finance Division
3970 Rocklin Road
Rocklin, CA 95677

City of Rocklin
Office of the City Attorney
3970 Rocklin Road
Rocklin, CA 95677

Contractor: Mr. Daniel Johnson
President
Public Agency Retirement Services
4350 Von Karman Avenue, Suite 100
Newport Beach, CA 92660

H. Enforcement of Agreement. This Contract shall be interpreted, governed and enforced in accordance with the laws of the State of California. Venue of any action arising out of this Contract shall be brought and maintained in Placer County California, regardless of where else venue may lie. The parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such courts.

I. Attorney’s Fees. In any action brought by either party to enforce the terms of this Contract, each party shall bear responsibility for its attorney’s fees and all costs regardless of whether one party is determined to be the prevailing party.

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J. Power and Authority to Enter into Agreement . All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractor hereby warrants that it shall not have breached the terms or conditions of any other contract or Agreement to which Contractor is obligated, which breach would have a material effect hereon.

K. Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “s igned,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include digital electronic signatures (DocuSign). The use of digital electronic signatures and electronic records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law.

L. Exhibits. All exhibits referred to herein and attached hereto, are by this reference incorporated as if set forth fully herein.

CONTRACTOR

By: _________________________
Tod Hammeras, Chief Financial Officer

By: _________________________
Daniel Johnson, President

CITY OF ROCKLIN

By: __________________________
Aly Zimmermann, City Manager
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ATTEST:

By: _____________________________
Haley Reid, Acting City Clerk

APPROVED AS TO FORM:

By: _____________________________
Daniel Cucchi, Interim City Attorney

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EXHIBIT A

Scope of Services

CONTRACTOR will provide the following services for the City of Rocklin’s Public Agencies Post-Employment Benefits Trust:

1. Plan Installation Services:
a. Implement the Section 115 trust program within 90 days of the execution of this contract.
b. Meeting with appropriate City personnel to discuss plan provisions, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/distributions;
c. Providing the necessary analysis and advisory services to finalize these elements of the Plan;
d. Providing the documentation needed to establish the Plan to be reviewed and approved by City legal counsel. Resulting final Plan documentation must be approved by the City prior to the commencement of PARS Plan Administration Services outlined in Exhibit A, paragraph 2 below.

2. Plan Administration Services:
a. Monitoring the receipt of Plan contributions made by the City to the trustee of the PARS Public Agencies Post -Employment Benefits Trust (“Trustee”), based upon information received from the City and the Trustee;
b. Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the City and/or Trustee; c. Coordinating the processing of distribution payments pursuant to authorized direction by the City, and the provisions of the Plan, and, to the extent possible, based upon City-provided Data;
d. Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
e. Preparing and submitting a monthly report of Plan activity , including comparative performance analyses and evaluation of the Plan, to the City, unless directed by the City otherwise;
f. Assist in the development of a pension trust and funding policy; g. Preparing and submitting an annual report of Plan activity , including comparative performance analyses and evaluation of the Plan, to the City; h. Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
i. Coordinating periodic audits of the Trust;
j. Monitoring Plan and Trust compliance with federal and state laws. k. Provide education and presentations regarding the pension trust program to City staff, the Investment Advisory Committee, and the City Council annually, or upon request.

3. Contractor is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.

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4. Information Furnished to Contractor. Contractor will provide the Services contingent upon the City providing Contractor the information specified hereunder . It shall be the responsibility of the City to certify the accuracy, content, and completeness of the information so that Contractor may rely on such information without further audit. It shall further be the responsibility of the City to deliver the information to Contractor in such a manner that allows for a reasonable amount of time for the Services to be performed.

Unless specified in Exhibit A, Contractor shall be under no duty to question information received from the City, to compute contributions made to the Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, Contractor shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of data from the City. In the event that the City fails to provide information in a complete, accurate and timely manner and pursuant to the specifications hereunder, Contractor reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the City.

Contractor will provide the Services under this agreement contingent upon receiving t he following information:

a. Executed Legal Documents
i. Certified Resolution
ii. Adoption Agreement to the Public Agencies Post -Employment Benefits Trust
iii. Trustee Investment Forms
b. Contribution – completed Contribution Transmittal Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
i. City name
ii. Contribution amount
iii. Contribution date
iv. Contribution method (Check, ACH, Wire)
c. Distribution – completed Payment Reimbursement/Distribution Form signed by the Plan Admi nistrator (or authorized Designee) which contains the following information:
i. City name
ii. Payment reimbursement/distribution amount
iii. Applicable statement date
iv. Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
v. Signed certification of reimbursement/distribution from the Plan Administrator (or authorized Designee)
d. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.

5. When a party’s nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such case shall include, but not limited to: any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering DocuSign Envelope ID: 765A3225-699D-4C4D-B78F-AAF0C74AC401 219
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of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party or any law, ordinance, rule, guidance or recommendation by the federal, state or local government, or any agency thereof, which becomes effective after the date of this Agreement that delays or renders impractical either party’s performance under the Agreement.

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EXHIBIT B

Schedule of Fees

Fees for trust administration services are calculated based on the plan asset balance at the end of each month. Fees are charged to the account monthly and are paid from plan assets. The City will receive a monthly statement from Contractor detailing beginning balance, contributions, earnings, expenses, distributions, transfers, and ending balance.

Contractor will be compensated for performance of Services, as described in Exhibit A based upon the following schedule:

An annual asset fee shall be paid from Plan assets based on the following schedule:

For Plan Assets from: Annual Rate:
$1 To $10,000,000 0.25%
$10,000,001 To $15,000,000 0.20%
$15,000,001 To $50,000,000 0.15%
$50,000,001 And above 0.10%

Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month ]. Trustee and Investment Management Fees are not included.

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EXHIBIT C

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONTRACTORS

By: _________________________
Tod Hammeras
Chief Financial Officer

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City Council
Staff Report

Subject:

Safe and Sane Fireworks – Use for Special Occasion and Increased Community Accountability
Date:

September 26, 2023
Submitted By:

Aly Zimmermann, City Manager
Department:

City Manager's Office
Recommendation:

Introduce, Waive the Full Reading and Read by Title Only an Ordinance of the City Council of Rocklin Amending Chapter 8.24 of the Rocklin Municipal Code, Fireworks, to Modify the Prohibitions against the use of Fireworks to Allow for Exceptions for Special Occasions and to add Host Liability for Fireworks Ordinance Violations.

Background:

Staff are proposing an amendment to the Rocklin Municipal Code Chapter 8.24, section 110 Discharging fireworks, to allow for the discharge of safe and sane fireworks for special occasions. To implement, staff intends to utilize the existing Residential Street Closure (block party) permit. Those interested in discharging fireworks would need to submit an application with the City of Rocklin providing information about the dates and times of the event. The application would then be reviewed by the City Manager with advice of the Fire Chief and the use of safe and sane fireworks would be approved or denied as appropriate.

In order to create more accountability for the unauthorized discharge of fireworks within the City, staff are also proposing adding section 160, Host Liability, to Chapter 8.24. Any person who hosts an event in which unlawful fireworks are discharged would be strictly liable for the use of fireworks in violation of Chapter 8.24. Those liable shall be subject to administrative citations and fines. The unlawful discharge of fireworks creates a nuisance and has the potential to impact the safety of the public. The intent of the citation and fine is to discourage the unlawful use of fireworks and to ensure that those who wish to discharge safe and sane fireworks undergo the appropriate permit approval process.

Environmental Analysis:

The proposed action is not a project under Section 15061(b)(3) of the California Environmental Quality Act Guidelines, and as such is exempt from environmental review.

Fiscal Impact:

There is no direct fiscal impact to the staff recommendation.

Item Number 5B.

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ATTACHMENTS:

1. Ordinance
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Ord. No.

ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROCKLIN AMENDING CHAPTER 8.24 OF

THE ROCKLIN MUNICIPAL CODE, FIREWORKS, TO MODIFY THE PROHIBITIONS AGAINST THE USE

OF FIREWORKS TO ALLOW FOR EXCEPTIONS FOR SPECIAL OCCASIONS AND TO ADD HOST

LIABILITY FOR FIREWORKS ORDINANCE VIOLATIONS
WHEREAS, the City of Rocklin is committed to ensuring fire safety; and WHEREAS, the California Health and Safety Code defines “safe and sane fireworks” to mean any fireworks which do not come within the definition of “dangerous fireworks” or “exempt fireworks”; and
WHEREAS, the City of Rocklin acknowledges there may be times when a special occasion would be enhanced with the use of safe and sane fireworks; and WHEREAS, the City of Rocklin wishes to allow the use of safe and sane fireworks to celebrate special occasions; and
WHEREAS, the use of safe and sane fireworks for special occasions should be approved on a case-by-case basis by the City Manager with consultation from the Fire Chief; and WHEREAS, the unlawful discharge of fireworks creates a nuisance in the city and increases the risk of fire danger; and
WHEREAS, in order to create accountability for the use of safe and sane fireworks, the event host should be held liable for any unlawful discharge of fireworks.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROCKLIN DOES ORDAIN AS FOLLOWS:

Section 1. Findings. The findings and recitals set forth above are true and correct.

Section 2. Purpose. The purpose of this ordinance is to amend Chapter 8.24 (Fireworks) to Title 8 Rocklin Municipal Code to allow the use of safe and sane fireworks for special occasions upon approval from the city manager and to allow for fees and administrative citations to be charged to those who host such gatherings and discharge fireworks in an unlawful manner.

Section 3. Authority. The City Council enacts this ordinance under the authority granted to cities by Article XI, Section 7 of the California Constitution and Government Code section 37100.
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Ord. No.

Section 4. Amendment. Section 8.24.110 of Chapter 8.24 (Fireworks) to Title 8 of the Rocklin Municipal Code is hereby amended to read as follows:

8.24.110 Discharging fireworks.

A. It is unlawful to discharge or ignite safe and sane fireworks except during that time period beginning at twelve noon on June 28th and ending at 11:59 p.m. on July 4th of that same year or except consistent with the conditions of a permit issued pursuant to subsection B. of this section 8.24.110.

B. The City Manager may, with advice of the Fire Chief, review and approve or deny requests for the use of safe and sane fireworks on special occasions. The City Manager may impose terms and conditions upon the use of the fireworks with his/her approval.

C. It is unlawful to discharge or ignite fireworks of any type, including safe and sane fireworks, or any other combustible article, within any stand or within one hundred fifty feet of any stand.

Section 5. New Section. Section 8.24.160 of Chapter 8.24 (Fireworks) to Title 8 of the Rocklin Municipal Code is hereby added to read in full as follows:

8.24.160 Host liability.

A. The term “host” in this section shall mean any of the following:

1. An owner of any private residential or nonresidential real property in the city; or

2. Any person who has the right to use, possess, or occupy public or private property under a lease, permit, license, rental agreement, or contract; or

3. Any person who hosts, organizes, supervises, officiates, conducts, or accepts responsibility for a gathering on public or private property.

B. The term “strictly liable” in this section shall mean liability for an unlawful or a wrongful act regardless of a person’s intent, knowledge, negligence, or lack thereof in committing the unlawful or wrongful act.

C. Any host shall be strictly liable for any unlawful ignition, explosion, discharge, use, or display of any fireworks in violation of this chapter on their property or at their gathering, except that no person who has the right to use, possess, or occupy a unit in a multifamily residential property under a lease, rental agreement, or contract shall be liable for a violation of this chapter occurring in the common area of the property unless the person hosts, organizes, supervises, officiates, conducts, or accepts responsibility for a gathering at which the violation occurs.
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Ord. No.

D. Any person having the care, custody, or control of a minor shall be strictly liable for any unlawful ignition, explosion, discharge, use, or display of fireworks by the minor in violation of this chapter.

E. Except as provided in subsection F of this section, no host shall permit or allow another person on private property, or at a gathering on public property, where the host knows or reasonably should know that the person is engaged in a violation of this chapter.

F. The provisions this section shall not apply to:

1. Conduct involving display, use, or discharge of fireworks as permitted under federal or state law;

2. A host who initiates contact with law enforcement or fire officials to assist in removing any person from the property or gathering in order to comply with this chapter.

G. Chapter 1.14 of this code shall apply to a violation of this section, except that a violation of this section shall be subject to a fine of one thousand dollars.

Section 6. Severability. If any section, sub-section, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, sub-section, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, sub-sections, sentences, clauses, phrases or portions to be declared invalid or unconstitutional.

Section 7. Environmental Analysis. The City Council hereby finds that this ordinance is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Sections 15060, subdivision (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061, subdivision (b)(3) (there is no possibility the activity in question may have a significant effect on the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 8. Effective Date. This ordinance shall take effect thirty (30) days after the day of its adoption.

Section 9. Publication. Within fifteen days of passage of this ordinance, the City Clerk shall cause the full text of the ordinance, with the names of those City Council members voting for and against the ordinance, to be published in the Placer Herald. In lieu of publishing the full text of the ordinance, the City Clerk, if so directed by the City Attorney and within fifteen days, shall cause a summary of the ordinance, prepared by the City Attorney and with the names of the City Council members voting for and against the ordinance, to be published in the Placer 227

Ord. No.

Herald, and shall post in the office of the City Clerk a certified copy of the City Council members voting for and against the ordinance. The publication of a summary of the ordinance in lieu of the full text of the ordinance is authorized only where the requirements of Government Code section 36933(c)(1) are met.

INTRODUCED at a regular meeting of the City Council of the City of Rocklin held on ______________________, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Rocklin held on ________________________, 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Ken Broadway, Mayor
ATTEST:
___________________________
Haley Reid, Acting City Clerk
First Reading:

Second Reading:

Effective Date:
228