Agenda packet — Rocklin City Council, June 11, 2024

ROCKLIN CITY COUNCIL
City Council Regular Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA
95677
Website:
www.rocklin.ca.us
June 11, 2024
General Session at 6:00 p.m.

Notice of Teleconference Meeting Location:
32 Yonkalla Trail
Graeagle, CA 96103

GREG JANDA,

Mayor

JILL GAYALDO,

Vice Mayor

DAVID BASS,

Council Member

KEN BROADWAY,

Council Member

BILL HALLDIN,

Council Member

ALY ZIMMERMANN,

City Manager

MATTHEW MCOMBER,

City Attorney

DANIEL CHOE,

City Treasurer

AVINTA SINGH,

City Clerk

HOW TO PARTICIPATE
The City of Rocklin welcomes your interest and involvement in the City's legislative process. The City Council has established a procedure for addressing the Council. Persons wishing to address the City Council are asked to voluntarily complete and submit a speaker identification sheet to the City Clerk.

Speaker identification sheets are available near the entrance of the Council Chambers. For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required five minute time limit. The Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.

WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing or documents related to an agenda item for this meeting provided to the City Council, Public Financing Authority or Successor Agency will be made available for public inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting or other services in conjunction with this meeting, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625- 5560 at least 48 hours prior to the meeting or time when services are needed so that we may make every reasonable effort to accommodate you.

AUDIO/VISUAL PRESENTATIONS
If making a presentation regarding an agenda item, all audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.

POSTING OF AGENDA
City Council Regular Meeting Agenda of June 11, 2024
1 The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
.

For those that do not plan on attending in person, but wish to make a public comment during the meeting, public comments will be accepted in email form until 3:00 p.m. on the meeting day. Public comments should be submitted to the City Clerk at [email protected]
. Emailed public comments will be distributed to City Council and treated as a public record.

Zoom Participation Via Computer Or Smartphone
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Click the link below to join the Zoom meeting:

Click here to join this meeting via Zoom
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Zoom Participation By Telephone (Audio Only Option)

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This is an opportunity for public comment on matters not listed on the agenda. Public comment on items listed on the agenda will be taken when the agenda item is called.

1. REPORTS FROM CITY COUNCIL AND CITY MANAGER
Reports from the City Council will include any AB1234 Reports.

In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.

AGENDA

MEETING

INSTRUCTIONS

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA REVIEW

CITIZENS ADDRESSING THE CITY COUNCIL

City Council Regular Meeting Agenda of June 11, 2024
2 2.

CONSENT CALENDAR
All items listed under the Consent Calendar are considered and acted upon by one Motion. Anyone may request an item be removed for separate consideration. 2A.

Meeting Minutes of Regular City Council Meeting of May 28, 2024 2B.

November 5, 2024 General Municipal Election
2C.

Accounts Paid List - January to March 2024
2D.

Quarterly Treasurer's Report
2E.
2022 Homeland Security Grant Program - Award of Grant
2F.

Senate Bill 1 Projects

Recommendation:

Approve the Minutes of the May 28, 2024 Regular Meeting of the City Council.

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Calling and Declaring a General Municipal Election to be Held on Tuesday, November 5, 2024, and Requesting the Placer County Board of Supervisors Consolidate the Election with the State-Wide General Election; and Requesting the County Elections Official Render Election Services for the General Municipal Election.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Adopting Regulations for Candidates of Elective Office Pertaining to Candidate Statements Submitted to the Voters at an Election to be Held on Tuesday, November 5, 2024 Election.

Recommendation:

Receive the Accounts Paid List for January 1, 2024 to March 31, 2024.

Recommendation:

Receive the Treasurer's Report for the Quarter Ending March 31, 2024.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute Subawardee Grant Agreement with the City of Sacramento Accepting the Terms and Award of the 2022 Homeland Security Grant Program-Urban Area Security Initiative.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting a List of Projects Fiscal Year 2024/25 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.

City Council Regular Meeting Agenda of June 11, 2024
3 2G.

Fuel Purchases and Vehicle Parts/Services - Increase in Spending Authority 2H.

Amendment No. 2 to Contract for Open Space Monitoring Services

3. SPECIAL PRESENTATIONS
In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters. 3A.

Placer Mosquito & Vector Control District Annual Update

4. PUBLIC HEARINGS
Public Hearings may be reordered by the Mayor with the consent of the legislative body. 4A.

Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2024/25
4B.

Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2024/25

5. DISCUSSION ITEMS
Discussion Items include oral presentations including those recommending "receive and file".

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin to Authorize Increasing the Total Not-to-Exceed Amount with Hunt & Sons, Inc. Under Sacramento Area Council of Governments Agreement #1920029.

B
.

Adopt a Resolution of the City Council of the City of Rocklin to Authorize Increasing the Total Not-to-Exceed Amount with Golden State Emergency Vehicle Service Under Sourcewell Agreement #1130021-OKC-1.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving Amendment No. 2 to the Contract For Services with Vollmar Natural Lands Consulting, Inc., and Authorizing the City Manager to Execute Amendment No. 2.

Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Lighting Maintenance District No. 1 and Confirming a Diagram and Assessment.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments, and Liens on the 2024/25 Tax Roll (Lighting Maintenance District No. 1).

Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and
Collection of Assessments for Landscape and Lighting
Maintenance District No. 2 and
Confirming a Diagram and Assessment.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of
Taxes, Assessments, and Liens on the 2024/25 Tax Roll
(Landscape and Lighting
Maintenance District No. 2).

City Council Regular Meeting Agenda of June 11, 2024
4 5A.

Fiscal Year 2023/24 Third Quarter: Financial Report and Strategic Plan Update 5B.

AB 481 - Military Equipment Report and Inventory: Annual Update

6. FUTURE AGENDA ITEMS

7. ADJOURNMENT

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2024.

Recommendation:

A
.

Introduce, Waive the Full Reading and Read by Title Only, an Ordinance of the City Council of the City of Rocklin Approving and Adopting A Military Equipment Use Policy For Fiscal Year 2024-25.

B
.

Receive the 2023 AB 481 annual Military Equipment Report and inventory listing.

City Council Regular Meeting Agenda of June 11, 2024
5 City Council
Staff Report

Subject:

Meeting Minutes of Regular City Council Meeting of May 28, 2024 Date:

June 11, 2024
Submitted By:

Avinta Singh, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve the Minutes of the May 28, 2024 Regular Meeting of the City Council.

Item Number 2A.

ATTACHMENTS:

1. DRAFT City Council Meeting Minutes of May 28, 2024
6 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 1 | P a g e

REGULAR MEETING OF THE

ROCKLIN CITY COUNCIL
May 28, 2024
GENERAL SESSION at 6:00 p.m.

Council Chambers
3970 Rocklin Road, Rocklin, CA 95677
www.rocklin.ca.us

MEETING MINUTES
-DRAFT-

CALL TO ORDER
Mayor Janda called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE
Mayor Janda led the pledge of allegiance.

ROLL CALL

Present: Councilmembers David Bass, Ken Broadway, Jill Gayaldo, Bill Halldin Mayor Greg Janda

Absent: None
The City Council observed a moment of silence in memory of Mr. Aldo Pineschi, who had such a great impact in the Placer County region and in Rocklin.

AGENDA REVIEW
There were no changes to the agenda.

CITIZENS ADDRESSING THE CITY COUNCIL
Mr. Rich Rutledge requested that the City Council consider installing a mural of tribute for Sgt. Maciel Hay who is the first active-duty female to graduate from the U.S. Army sniper school, and also consider tributes for U.S. Navy ships/vessels.

Vaishnav Bachina, Rocklin Elementary School student, shared an inspirational message on what constitutes a winner and the importance of not giving up. 7 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 2 | P a g e

1. REPORTS FROM CITY COUNCIL AND CITY MANAGER
Reports from the City Council will include any AB1234 Reports.

Councilmember Halldin shared that he, along with Councilmember Broadway and Vice Mayor Gayaldo served as celebrity waiters for the luncheon event benefitting the Lighthouse Counseling and Family Resource Center, which now has a location in Rocklin; and that he along with Councilmember Bass and Vice Mayor Gayaldo, attended the Veterans of Foreign Wars (VFW) Memorial Day Service at the Rocklin Cemetery.

Vice Mayor Gayaldo shared attendance at the City of Rocklin’s Employee Service Recognition event and the Spring Employee and Family Fun Day event for City staff; participated in the Celebrity Waiters Luncheon (CWL); reported attendance at the Sacramento Area Council of Governments (SACOG) meeting; shared that the Placer Mosquito and Vector Control District will be presenting at the next City Council meeting; shared attendance at Pacific Erector’s 35 th anniversary celebration which was a local business; recognized the Public Works department for organizing the successful Meet the Machines event geared towards pre-school aged kids; reported a remarkable attendance at the J Boog Concert at Quarry Park; attended the VFW Memorial Day event; attended the Rocklin Historical Society’s appreciation lunch along with Councilmember Halldin; and participated as a judge for the International Center for Integrative Medicine’s program for high school students.

Councilmember Broadway reported attendance at the Employee Service Recognition event; participated in the CWL event; shared that he and Mayor Janda attended Rocklin High School’s senior scholarship awards event; chaired the Placer County Transportation Planning Agency board meeting where a resolution requesting that the Board of Supervisor’s call an election to allow voters to consider and approve the Transportation Improvement Plan and Use Tax had been approved; and attended the open house at the Public Works Corp Yard for the Meet the Machines event.

Councilmember Bass reported attendance at the VFW Memorial Service Day event; acknowledged the accomplishments of both Rocklin and Whitney High Schools softball teams; and shared the achievements of Sierra College’s softball team and highlighted William Jessup University’s participation in the Softball World Series.

Mayor Janda shared his attendance at the Employee Service Recognition event recognizing that two employees received 35-years of service with the City and underscoring that Rocklin provides a great community to live and work in; attended the employee recognition family event; presented two City Council scholarships to seniors at Rocklin High School; and attended the official opening event for the new Costco.

City Manager Zimmermannshared that in recognition of the City’s first celebration of Public Works Week this year, Corp Yard facilities were opened up to residents for the Meet the Machines event which catered towards younger children, and noted that the event provided an opportunity to learn about the important work done by staff to ensure smooth operations 8 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 3 | P a g e
in the City; announced that Congressman Kiley is recommending the I-80 and Rocklin Road interchange project for congressional funding to support the right-of-way acquisition; and provided an update that the City’s request to become a Purple Heart City had been approved.

2. CONSENT CALENDAR
All items listed under the Consent Calendar are considered and acted upon by one Motion.

Anyone may request and item be removed for separate consideration. 2A. Minutes of the May 14, 2024 Regular Meeting of the City Council Action: Approved the Minutes of the May 14, 2024 Regular Meeting of the City Council.
2B. Side Letter of Agreement to the Memorandum of Understanding with the Rocklin Firefighter's Union Regarding Holiday Hours
Action: Adopted Resolution 2024-114 of the City Council of the City of Rocklin to Approve a Side Letter of Agreement to the Memorandum of Understanding Between the City of Rocklin and the Rocklin Firefighter’s Union to Modify Section IV, Article 27, Holidays.
2C. Second Amendment to Downey Brand, LLP Professional Services Agreement Action: Adopted Resolution 2024-115 of the City Council of the City of Rocklin Approving the Second Amendment to the Professional Services Agreement with Downey Brand, LLP, and Authorizing the City Manager to Execute the Second Amendment.
2D. Twin Oaks Park Cell Tower Collocation Project
Action:

A. Adopted Resolution No. 2024-116 of the City Council of the City of Rocklin Approving a Notice of Exemption (T-Mobile – Twin Oaks Park Cell Tower Collocation Project).

B. Adopted Resolution No. 2024-117 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute an Amendment to the Communications Site License Agreement (T-Mobile – Twin Oaks Park Cell Tower Collocation Project).
2E. 2023 Homeland Security Grant Program - Award of Grants Action: Adopted Resolution No. 2024-118 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute Subawardee Grant Agreements with the County of Placer Accepting the Terms and Awards of the 2023 Homeland Security Grant Program.
2F. South Whitney Mixed Use Project Open Space Easement Action: Adopted Resolution No. 2024-119 of the City Council of the City of Rocklin 9 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 4 | P a g e
Accepting Grant of Open Space Easement (Riparian Area and Creek Protection) (South Whitney Mixed Use (DL2015-0001)).
2G. Whitney Ranch Unit 49 Final Map
Action:

A. Adopted Resolution No. 2024-120 of the City Council of the City of Rocklin Approving the Final Map of Whitney Ranch Unit 49 Subdivision/(SD2021- 0003) and Approving and Authorizing Execution of a Subdivision Improvement Agreement.

B. Adopted Resolution No. 2024-121 of the City Council of the City of Rocklin Approving and Authorizing Execution of a Subdivision Landscaping Agreement of Whitney Ranch Unit 49 Subdivision/(SD2021-0003). 2H. Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement)
Action: Adopted Resolution No. 2024-122 of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Nuisance Abatement Charges (Weed Abatement).
2I. Setting a Public Hearing on Delinquent Refuse Collection Charges Action: Adopted Resolution No. 2024-123 of the City Council of the City of Rocklin Setting a Public Hearing on Delinquent Refuse Collection Charges. 2J. Whitney Park Parking Lot Extension for Bicycle Pump Track – Award of Construction Contract
Action: Adopted Resolution No. 2024-124 of the City Council of the City of Rocklin Rejecting a Bid from Imagecon, Inc. and Awarding a Construction Contract for the Parking Lot Extension Element of the Bicycle Pump Track and Parking Lot Extension Project to Consolidated Engineering, Inc. and Authorizing the City Manager to Execute the Agreement.
2K. 2024 Micro-Pave Resurfacing Project Change Order
Action: Adopted Resolution No. 2024-125 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute Change Order No. 1 with American Pavement Systems, Inc. for the 2024 Micro-Pave Resurfacing Agreement.
2L. Increase in Spending Authority for General Motors Parts and Repair Purchases through Sourcewell Cooperative Purchasing Agreement
Action: Adopted Resolution No. 2024-126 of the City Council of the City of Rocklin to Authorize Increasing the Total Not-to-Exceed Amount with General Motors Under Sourcewell Agreement #101520-GNL.
2M. Purchase of Three (3) Unmarked Police Vehicle
10 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 5 | P a g e
Action: Adopted Resolution No. 2024-127 of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Purchase Three (3) Unmarked Police Vehicles.
2N. Police Department HVAC & Roof Replacement
Action:

A. Adopted Resolution No. 2024-128 of the City Council of the City of Rocklin Approving a Notice of Exemption (Police Department HVAC & Roof Replacement).

B. Adopted Resolution No. 2024-129 of the City Council of the City of Rocklin Awarding the Contract for Police Department HVAC & Roof Replacement to CNW Construction Inc. and Authorizing the City Manager to Execute the Construction Agreement.
2O. Increase in Purchasing Limit for Police Department Uniforms through the Cooperative Agreement with Curtis Blue Line
Action: Adopted Resolution No. 2024-130 of the City Council of the City of Rocklin Authorizing the City Manager to Increase the Purchasing Limit with Curtis Blue Line Through a Cooperative Purchase Agreement for Fiscal Year 2023/24. 2P. Approval of Contracts for Fire Department Scheduling and Integrated Communications, and Fire Department Electronic Patient Care Reporting and Records Management
Action: Adopted Resolution No. 2024-131 of the City Council of the City of Rocklin Approving Evergreen Contracts with ImageTrend, Inc and UKG Kronos Systems, LLC and Authorize the City Manager to Sign Subsequent Amendments. 2Q. Pulled for discussion.

Motion to approve Consent Calendar Item Nos. 2A through 2P by Councilmember Broadway and seconded by Councilmember Bass. Passed by the following roll call vote:

Ayes: Councilmembers Bass, Broadway, Gayaldo, Halldin
Mayor Janda
Noes: None

Absent: None
Abstain: None
11 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 6 | P a g e

CONSENT CALENDAR ITEM PULLED FOR DISCUSSION
2Q. Historical Marker Donation Policy
Action: Adopted Resolution No. 2024-132 of the City Council of the City of Rocklin Approving the Historical Marker Donation Policy.

Councilmember Halldin requested to pull Consent item 2Q for discussion.

Management Analyst Elizabeth Sorg presented the item to City Council.

Vice Mayor Gayaldo expressed concern about the language of the proposed policy related to donors bearing costs to install historical markers, the proposed age of historical events, including the number of requests permitted per year, and reference to lack of an appeals process. City Manager Zimmermann responded to questions from the City Council. City Council comments and discussion followed.

PUBLIC COMMENT
The following speakers addressed the City Council expressing concerns on the age of the historical event requirement, definition of a historical marker, an appeal process, costs to install a historical marker, and language of the revised policy.

Ms. Gloria Beverage
Mr. Kent Dazey
Ms. Millie Yan
Ms. Royce Ann Ruhkala Burks
Motion to approve Consent Calendar Item No. 2Q by Councilmember Broadway and seconded by Councilmember Bass. Passed by the following roll call vote:

Ayes: Councilmembers Bass, Broadway, Halldin
Mayor Janda
Noes: Vice Mayor Gayaldo

Absent: None
Abstain: None

3. SPECIAL PRESENTATIONS
3A. Leadership Rocklin 2024 Cohort Project
Christie Harrison and Josh Morgan, members of the graduating class of the 2024 Leadership Rocklin Cohort, gave an overview of the year’s project which was the repainting of 48 fire hydrants throughout the City. The cohort recognized Mr. David Tietz with an award and made him an honorary member of their graduating class for his expertise and guidance with their project. In addition, the members presented the 12 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 7 | P a g e
City Council with Leadership Rocklin 2023/24 shirts for their support of their project and continued support of the organization’s program.

4. DISCUSSION ITEMS
4A. Fiscal Year 2024/25 Draft Operating Budget and 2025-2029 Draft Capital Improvement Program
Action: Reviewed the Fiscal Year 2024/25 Draft Budget and 2025-2029 Draft Capital Improvement Program, and Provided Direction to Staff.

City Manager Aly Zimmermann introduced the item and provided a review of the workshop agenda for the FY2024/25 Draft Operating Budget and 2025-2029 Draft Capital Improvement (CIP) Program and highlighted that the City of Rocklin’s Fitch credit rating had been updated to AA+; City Treasurer/Deputy Director of Administrative Services Daniel Choe presented an overview of the Draft Budget and General Fund Five-Year Forecast; and City Engineer/Deputy Director of Development Services Hunter Young presented highlights of the 2025-2029 Draft CIP Program.

The following department directors presented departmental sections to the City Council:

Tameka Usher, Director of Administrative Services
David Mohlenbrok, Director of Community Development
Reginald Williams, Fire Chief
Veronica Tracy, Director of Parks and Recreation
Rustin Banks, Police Chief
Justin Nartker, Director of Public Services
City Council comments and discussion followed. City Manager Aly Zimmermann and City Treasurer/Deputy Director of Administrative Services Daniel Choe responded to questions from the City Council.

PUBLIC COMMENT
Ms. Millie Yan suggested methods used on the state level for staff to consider for making adjustments to a two-year budget and also in the event of budget cuts in the future.

Mr. Benjamin Bjorkman was overall pleased with City services, appreciated the City’s stance on being fiscally responsible by making cost reductions without impacts to services, and offered suggestions to cut costs in preparation for 2026.

Additional City Council comments ensued. City Manager Aly Zimmermann thanked the City Council for their feedback with no further action being required until adoption of the item at the June 25, 2024 City Council meeting.
13 DRAFT Meeting Minutes of May 28, 2024 Rocklin City Council 8 | P a g e

5. FUTURE AGENDA ITEMS
There were none.

The City Council took a recess at 8:47 p.m.

PUBLIC COMMENT ON CLOSED SESSION
There were none.

Members of the City Council left the Council Chambers and convened Closed Session at 8:54 p.m.

6. CLOSED SESSION
6A. Pursuant to Government Code Section 54956.9(d)(1), Conference with Legal Counsel, Existing Litigation: Hogan v. City of Rocklin, et al., Placer County Superior Case No. SVC0051563
Members of the City Council returned to the Council Chambers at 9:45 p.m.

REPORT OUT OF CLOSED SESSION
There was no reportable action.

ADJOURNMENT
Mayor Janda adjourned the meeting at 9:45 p.m.

This is to certify that the foregoing is a true and
correct copy of the minutes of May 28, 2024 as
approved by the Rocklin City Council.

Avinta Singh, City Clerk
14 City Council
Staff Report

Subject:

November 5, 2024 General Municipal Election
Date:

June 11, 2024
Submitted By:

Avinta Singh, City Clerk
Department:

City Clerk's Office
Recommendation:

A
.

B
.

Background:

In November of every even-numbered year, the City of Rocklin conducts a General Municipal Election to fill either three or two of the five at-large seats on the City Council. All seats have four-year terms with three up for election in 2024 and two up for election in 2026. This staggering process provides for continuity and stability on the City Council, and allows for an efficient transfer of institutional knowledge over time. In December of this year, the terms of Councilmembers Bass, Broadway and Janda will expire, thereby requiring an election to fill those seats.

In accordance with the City of Rocklin’s municipal code, the City Council must approve resolutions that call and give notice of the election; request consolidation of the election with the Statewide General Election; request that the County of Placer provide elections services, and lastly to adopt regulations pertaining to candidate statements.

The City Clerk acts as the Elections Official and prepares reports approving and certifying the election, publishes required legal notices, receives campaign disclosure filings, issues and receives candidate nomination documents, and gives the oath of office to newly elected officials. The Placer County Elections Division conducts the election, tallies the results, and supplies the City with certified election results.

The cost of the election is borne by the City and is estimated below in the financial Item Number 2B.

15 considerations, with the exception of the optional candidate statement of qualifications which is paid for by candidates and covers costs associated with publishing the statement in the Sample Ballot pamphlet.

Key Election Dates

Publish the Notice of Election
07/01/24 - 07/15/24
Candidate Workshops
07/08/24 - 07/20/24
Nomination/Candidate Filing Period Opens
07/15/24
Regular Candidate Filing Period Closes
08/09/24
Extended Nomination Period Closes

*Only when an incumbent does not file.
08/14/24*
Secretary of State Random Alpha Drawing
08/15/24
Start of Vote-by-Mail Period
10/07/24
Last Day to Register to Vote
10/21/24
Close of Write-In Candidate Filing Period
10/22/24
Election Day
11/05/24
Oath of Office for Newly Elected Officials
12/10/24

To run for office, an individual must be a resident and registered to vote in the City of Rocklin.

Voter registration is confirmed prior to issuance of nomination documents and instructions.

Interested parties are encouraged to watch the City Clerk’s election website for information, or to call the City Clerk’s Office at (916) 625-5560.

Fiscal Impact:

According to the Placer County Registrar of Voters, the cost of the election is estimated at $61,300. This is an estimate, with the final cost calculated after the election is over. Final costs are based on various expenses such as the number of candidates and measures across all jurisdictions in the County, the actual number of candidates on the ballot in the City of Rocklin, and the number of registered voters at the time of the election. Despite these variables, the estimate is historically in line with recent City elections and there are sufficient funds in the Fiscal Year 2024/25 Operating Budget to cover the cost.

ATTACHMENTS:

1. Resolution A - Calling and Declaring Election and Requesting Consolidation

2. Resolution A Exhibit A - City Boundary Map

3. Resolution B - Candidate Statement
16 RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

CALIFORNIA, CALLING AND DECLARING A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, AND

REQUESTING THE PLACER COUNTY BOARD OF SUPERVISORS

CONSOLIDATE THE ELECTION WITH THE STATE-WIDE GENERAL
ELECTION; AND REQUESTING THE COUNTY ELECTIONS OFFICIAL TO

RENDER ELECTION SERVICES FOR THE GENERAL MUNICIPAL ELECTION

WHEREAS, under the provisions of the law re lating to general law cities in the State of California and Rocklin Municipal Code Chapter 2.04.030, a general election shall be held on Tuesday, November 5, 2024, for the election of municipal officers; and

NOW, THEREFORE, the City Co uncil of the City of Rocklin , California, does hereby resolve as follows:

Section 1. Call of Election.

Pursuant to the requirements of the laws of the State of California pertaining to municipal elections in general law cities, and the Rocklin Municipal Code Chapter

2.04.030, there is hereby called and ordered to be held in the Ci ty of Rocklin on Tuesday, the 5th of November 2024, a general municipal election to fill expiring seats on the City Council.

1. The electio n is being held for the purpose of filling three (3) at-large City Council seats that are set to expire in December of 2024. Members of the City Council are elected at large, with voters selecting up to three candidates to fill the available seats.

The expiring seats are currently filled with the following incumbents:

Incumbent’s Name Office Term
David Bass City Council Regular/4 Year
Ken Broadway City Council Regular/4 Year
Greg Janda City Council Regular/4 Year

2. The terms of office for successful candidates will start upon the adoption of the official certification of the vote by the City Council, and continue until a successor is elected in 2028.

3. If by the close of candidate filing the number of qualified candidates does not exceed the number of seats to be filled in a particular office, the City Council may, in accordance with Elections Code Section 10229(a) adopt one of the following courses of action: 1) appoint to the office the person who has been nominated; 2) appoint to the office an eligible elector if no one has been 17

Page 2 of 3 ends

Reso. No. 2024-
nominated; 3) hold the election, if either no one, or only one person has been nominated. Pursuant to Elections Code Section 10229(b), this provision shall not apply if, at the regularly scheduled municipal election, more than one person has been nominated to another city office to be elected on a citywide basis or a city measure has quali fied and is to be su bmitted to the voters at that municipal election.

4. The City of Rocklin has determined the following election particular:

a. In the case of a tie vote, the election shall be determined by lot.

Section 2. Request for Consolidation of Ele ction and Services o f County Elections Official.

A. Pursuant to Elections Code section 10403 and Rocklin Municipal Code Chapter 2.04.030, the Board of Supervisors of the County of Placer is hereby requested to consolidate the City of Rocklin’s general municipal election on November 5, 202 4, with the state -wide general election held on the same day. The consolidated election will be held and conduc ted in the manner prescribed by Elections Code section 10418.

B. Pursuant to Elections Code section 10002, t he Board of Supervisors of t he County of P lacer is hereby requested to authorize and direct the county Elections Offic ial as defined by Elections Code Section 320 , to render all necessary election services to the City of Rocklin relating to the conduct of the municipal election to be held on November 5, 2024, at City expense.

C. Pursuant to Elections Code section 1041 1, the Board of Supervisors for the County of Placer is authorized to canvass the returns of the election.

D. Pursuant to Elections Code section 10002, the City of Rocklin shall reimburse the County of Placer in full, for municipal election services performed upon presentation of a bill to the City of Rocklin.

E. The City of Rocklin hereby certifies that there have been no changes to the City boundary lines since the last elect ion, for refer ence a map is attached hereto as Exhibit “B.”

Section 3 . This Resolution shall be considered a Notice of El ection. In all particulars not recited by this Resolution, the general municipal election on November 5, 2024 shall be held and conduc ted as provided by the California Elections Code for the conduct of general municipal elections.

Section 4. The City Cle rk i s hereby directed to file a certified copy of this resolution with the Placer County Board of Supervisors and the Placer County Elections Office.
18

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Reso. No. 2024-
PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Greg Janda, Mayor

ATTEST:

___________________________
Avinta Singh, City Clerk

19 TWELVE BRIDGES DR

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EXHIBIT A
20 RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WHEREAS, California Elections Code §13307 provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate, for a municipal election, including costs of the candidate’s statement; NOW, THEREFORE, the City Council of the City of Rocklin, California, does hereby resolve, declare, determine and order as follows:

Section 1. General Provisions.

That pursuant to Elections Code §13307, each candidate for elective office to be voted for at an election to be held in the City of Rocklin on Tuesday, November 5, 2024, may prepare a candidate's statement on an appropriate form provided by the City Clerk.

The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself.

The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be in uniform font and single line spacing with no form of emphasis such as Bolding, Italics, Bullets, Diamonds, Stars, Boxes, Circles, Check Marks, Asterisks, Underlining, unusual spacing, or all capital letters (except in Titles and Acronyms). Or other such formatting that is deemed unacceptable by the Placer County Elections Office.

The statement shall be filed [in typewritten form] in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. The statement is confidential until the close of the nomination period.

Section 2. Foreign Language Policy.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Placer. The County of Placer has not been designated as a jurisdiction that requires foreign language translation. However, candidates may, at their own cost, request translation of candidate statements into Spanish, Tagalog, Korean, and Punjabi.

B. The County will mail separate voter information guides and candidate’s statements, in languages noted in subsection A. above, to only those voters who 21

Page 2 of 3 ends

Reso. No. 2024-
are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidate’s statements in the required languages available at all polling places/vote centers, on the County's website, and in the Elections Official's office.

Section 3. Payment.

The City Clerk, in coordination with the County Elections Office, shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section. Including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. The estimated payment is required, and is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, neither the Clerk nor County Elections Official is bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the Clerk/County Elections Official shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of establishing final costs.

Section 4. All translations shall be provided by professionally certified translators as contracted with and provided by the Placer County Elections Office.

Section 5. The City Clerk shall provide each candidate or candidate’s representative a copy of this resolution at the time nomination papers are issued.

Section 6. That all previous resolutions establishing Council policy on payment for candidates are repealed.

Section 7. That this resolution shall apply to the next ensuing election, and to each municipal election thereafter unless new provisions of law or procedure require adoption of updated provisions.

Section 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. 22

Page 3 of 3 ends

Reso. No. 2024-
PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_______________________________
Greg Janda, Mayor
ATTEST:
___________________________
Avinta Singh, City Clerk
23 City Council
Staff Report

Subject:

Accounts Paid List - January to March 2024
Date:

June 11, 2024
Submitted By:

Diane Ahn, Accounting Officer
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Receive the Accounts Paid List for January 1, 2024 to March 31, 2024.

Background:

The Accounts Paid List (Attachment 1) details expenses paid to vendors, types of expenses, and the amount paid for the period between January 1, 2024 to March 31, 2024.

Fiscal Impact:

This report will not have a direct fiscal impact. The items included in this report are either within the budget or have been approved as budget amendments.

Item Number 2C.

ATTACHMENTS:

1. Accounts Paid List January 1 - March 31, 2024
24 25
26 27
28 29
30 31
32 33
34 City Council
Staff Report

Subject:

Quarterly Treasurer's Report
Date:

June 11, 2024
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Daniel Choe
Department:

Administrative Services - Finance
Recommendation:

Receive the Treasurer's Report for the Quarter Ending March 31, 2024.

Background:

The Quarterly Treasurer's Report (Attachment 1), for the quarter ending March 31, 2024, provides the depository, maturity date, amount, and estimated annualized interest earnings for the City's investments pursuant to the Investment Policy (Resolution No. 2023-67).

Item Number 2D.

ATTACHMENTS:

1. Treasurer's Report for Quarter Ending March 31, 2024 35 36
37 City Council
Staff Report

Subject:
2022 Homeland Security Grant Program - Award of Grant
Date:

June 11, 2024
Submitted By:

Darrell Jantz, Sergeant
Rustin Banks, Police Chief
Department:

Police
Recommendation:

Background:

The Homeland Security Grant includes a suite of risk-based grants to assist state, local, tribal and territorial efforts in preventing, protecting against, mitigating, responding to and recovering from acts of terrorism and other threats. This grant provides grantees with the resources required for implementation of the National Preparedness System and working toward the National Preparedness Goal of a secure and resilient natio n. More specifically, the Urban Area
Security Initiative
program provides funding to enhance regional preparedness and capabilities in designated high-threat, high-density areas.

The City of Sacramento in coordination with the City of Rocklin Police Department for the benefit of the Sacramento Urban Area applied for and was awarded a grant on September 1, 2022, from the Homeland Security Grant Program-Urban Area Security Initiative (UASI) in the amount of three million and ninety-seven thousand dollars ($3,097,000), starting on or about June 1, 2024 and concluding April 30, 2025. The
City of Rocklin Police Department has been
awarded a subaward from the City of Sacramento in the amount of eighty-nine thousand and eighty dollars ($89,080) for the specific purpose to purchase an X-Ray unit for the Explosive Ordnance Disposal Team (EOD).

The equipment will increase safety and "Time on Target" for bomb technicians.

The California Governor’s Office of Emergency Services (Cal OES) and Federal Emergency Management Agency (FEMA) require the Rocklin City Council adopt a Resolution (Attachment 1) in order to execute the agreement and accept and use the Subaward.

Item Number 2E.

38 Fiscal Impact:

The total amount of the grant is $89,080. No City match is required. City Council approval of the staff recommendation will initiate a budget amendment to increase appropriations by $89,080 in the Fiscal Year 2023/24 Operating Budget (Fund 275), with offsetting revenue.

There is no additional fiscal impact to the staff recommendation.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Subawardee Agreement

3. Notification
39 RESOLUTION NO. 2024-
RE

SOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

SUBAWARDEE GRANT AGREEMENT WITH THE CITY OF SACRAMENTO
ACCEPTING THE TERMS AND AWARD OF THE 2022 HOMELAND

SECURITY GRANT PROGRAM-URBAN AREA SECURITY INITIATIVE
W
HEREAS, the City of Sacramento in coordination with the City of Rocklin Police Department applied for and was awarded a grant under the Homeland Security Grant Program -Urban Area Security Initi ative (UASI) in the amo unt of three million and ninety-seven th ousand dollars ($ 3,097,000), starting on or about June 1, 2024 and concluding April 30, 2025; and
W
HEREAS, City of Rocklin Police Department is receiving a subaward from the City of Sacramento in the amo unt of ei ghty-nine thousand and eighty dollars ($89,080) for the specific purpose to purchase an X -Ray unit for the Explosive Ordnance Disposal Team (EOD),
W
HEREAS, the California Governor ’s Office of Emergency Services (Cal OES) and Federal Emergency M anagement Agency (FEMA) require the Rocklin City Council ob tain a resolution in order to execute the agreement and accept and use the Subaward; and
NO
W, THEREFORE, BE IT RESOLVED by the City Co uncil of the City of Rocklin as follows:

Section 1. T he City Council of the City of Rocklin hereby approves and authorizes the City Manager to execute the Subaward Agreement with the City of Sacramento (Exhibit A) accepting the terms and award of the 2022 Homeland Security Grant Program-UASI on behalf of the Police Department’s EOD Team.

Section 2. T he City Council of the City of Rocklin hereby authorizes the City Manager to appropriate an expenditure budget of $89,080 and a corresponding revenue budget in the like amount to account for and administer grant in the Reimbursement Fund 275.
40 PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Counc
ilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_________________________________
Greg J
anda, Mayor
ATTE
ST:
______
______________________
Avinta Singh, City Clerk
41 1
CONTRACT #: CONTRACT NAME: CONTRACT PROJECT #: DEPARTMENT: DIVISION: CITY OF SACRAMENTO SUBAWARD AGREEMENTTHIS SUBAWARD AGREEMENT ("Agreement" or "Contract") is made and entered into by and between the City of Sacramento, a municipal corporation (the "City"), and (the "Subrecipient"). Inconsideration of the mutual covenants set forth herein and the mutual benefits to be derived therefrom, the City and Subrecipient (each a "Party" and collectively, the "Parties") agree as follows:

I.GENERAL INFORMATION§1.1 Federal Award InformationThe "Federal award" (as such term is defined in the Code of Federal Regulations ("CFR"), 2 CFR §200.1, and used in this Agreement) is the: Grant Program Name FAIN # CFDA # Federal Award Date This is not a "Research & Development" award as defined in 2 CFR §200.1 and 200.331, and there is no "indirect cost rate" for this federal award as defined in 2 CFR §200.1 and 200.331.

The "Federal awarding agency" (as such term is defined in 2 CFR §200.1 and used in this Agreement) is the United States Department of Homeland Security, Federal Emergency Management Agency, Grants Program Directorate ("DHS").

The State of California, through its Governor's Office of Emergency Services ("CalOES"), acts as the "pass-through entity" (as such term is defined in 2 CFR §200.1 and used in this Agreement) for the subaward of the Federal award to the Cityfor the benefit of the Sacramento Urban Area in the amount of $ .§1.2 Subaward Information and Period of PerformanceSubrecipient hereby accepts the following subaward ("Subaward") of the Federal award upon the terms and conditions set forth in this Agreement: Subaward Amount 42 2
Period of PerformanSubrecipient SAM Unique Entity Identifier The term of this Agreement shall be the "Term" as set forth in this Section 1.2. §1.3 Parties and NoticeThe Parties to this Agreement, and their respective representatives who are authorized to administer this Agreement and to whom formal notices, demands and communications shall be given are as follows:City of Sacramento Party: Authorized Representative: Authorized Department: Address: Phone: Party: Authorized Representative: Authorized Department: Address: Phone: Formal notices, demands, and communications to be given hereunder by either Party shall be made in writing and may be affected by personal delivery or by registered or certified mail, postage prepaid, return receipt requested and shall be deemed communicated as of the date of mailing. If the name of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice shall be given, in accordance with this section, within five business days of said change. §1.4 Authorities
Subrecipient warrants that it has obtained written authorization from its governing board or authorized body to execute this Agreement and accept and use the Subaward. Subrecipient further warrants that such written authorization specifies that Subrecipient, governing board or authorized body agree:A. That any liability arising out of the use of the Subaward, and any products orservices purchased therefrom, shall be the responsibility of Subrecipient, 43 3
governing board or authorized body. City disclaims all liability as to the use of the Subaward, and any products of services purchased therefrom.

B. That Subaward funds shall not be used to supplant expenditures controlled by governing board or authorized body.

C. That the official executing this Agreement is authorized to do so. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
44 4
II.SUBAWARD TERMS AND CONDITIONS§2.1 Summary of RequirementsBy executing this Agreement, Subrecipient hereby agrees that it shall comply with all terms and conditions set forth in this Agreement, which includes all guidance, regulations and requirements (collectively, "Requirements") of the Federal awarding agency and CalOES that are applicable to a recipient and/or subrecipient of a Federal award or grant. Such Requirements are set forth in the following documents and incorporated herein by this reference: A.Department of Homeland Security FY Homeland Security Grant Program Notice of Funding Opportunity ("DHS NOFO"); B.FY DHS Standard Terms and Conditions ("DHS Standard Conditions") (Exhibit A); C.FEMA Information Bulletins ("IB");D.CalOES Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity ("CalOES Supplement"), E.CalOES Standard Assurances for All CalOES Federal Grant Programs ("CalOES Assurances") (Exhibit B); F.CalOES Grant Management Memos ("GMM"); andG. The cost principles, uniform administrative requirements and audit requirementsfor federal grant programs as housed in Title 2, Part 200 of the CFR and inupdates issued by the Office of Management and Budget ("OMB") onhttp://lwww.whitehouse.gov/omb/ .Subrecipient hereby certifies that it has the institutional, managerial and financial capability to ensure proper planning, management and completion of its projects being funded by the Subaward. §2.2 City Administrative RequirementsA.Subrecipient acknowledges and agrees that the City is acting as a "pass- through entity" (as such term is defined in 2 CFR §200.74 and used in thisAgreement) for this Subaward and that the City shall have the rights andobligations relating to this Subaward and its administration as set forth in thisAgreement and in 2 CFR Part 200.B.The City shall provide Subrecipient with an electronic Workbook ofExhibit C). The Workbookcontains detailed listings of items and projects and the amount of Subawardfunds allocated for such items and projects. 45 5
Subrecipient shall use the Subaward funds strictly in accordance with the Workbook, and any expenditures not so made shall be deemed disallowed under this Subaward. Any request by Subrecipient to modify the Workbook must be made in writing and accompanied by a completed Modification Request Form, which is located in the Subrecipient Workbook, all required supporting documentation and a revised Workbook showing such modification. Workbook modification requests must be submitted prior to deadlines set by the City. Inaccurate or incomplete requests shall be returned to the Subrecipient for revision. Subrecipient shall not expend any funds on modified Workbook items until such modification is approved by the City and CalOES.C. Subrecipient agrees that any equipment, product, service or activity funded with this Subaward shall comply with any and all technological and/or interoperability specifications and standards as may be approved by the Sacramento Urban Area region, and any such equipment, product, service or activity not so compliant shall be not eligible for funding by this Subaward.

Subrecipient shall further ensure that it retains from its contractors, subcontractors, and vendors all rights related to inventions, copyrightable materials, and data for which the Federal awarding agency and CalOES has rights to, as more fully set forth in 2 CFR §315 and Section 2.3.P. of this Agreement.D.Any "equipment" (as such term is defined in 2 CFR §200.33 and used in this Agreement) acquired or obtained with Subaward funds: 1. Shall be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the Sacramento Urban Area, and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan; 2. Shall be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that Strategy; and 3. Shall have a Sacramento Urban Area identification decal affixed to it.

Subrecipient shall take a physical inventory of all equipment acquired or obtained with Subaward funds and reconcile the results with equipment records at least once every year.E. This Subaward is not a "fixed amount award" as such term is defined in 2 CFR §200.45. Subrecipient agrees that disbursement of this Subaward to Subrecipient shall be made on a reimbursement method. If Subrecipient requests advance payment of Subaward funds, Subrecipient shall comply with, and provide 46 6
evidence to the City of compliance with, the criteria and obligations related to the use of advance payments as set forth in 2 CFR §200.305 as well as satisfying any other City and CalOES requirements for advance payments.

In requesting reimbursement from Subaward funds, Subrecipient shall provide to the City a completed Reimbursement Request Form, which is located in the Subrecipient Workbook, along with invoices, purchase orders, proof of delivery, proof of payment and payroll records, timesheets, receipts and any other supporting documentation necessary to fully and accurately describe the expenditure of funds for which reimbursement from the Subaward is requested (collectively, the "Reimbursement Request"). All such supporting documentation for the Reimbursement Request shall satisfy applicable Federal, State and City audit and review standards and requirements. Such documentation shall be prepared at the sole expense and responsibility of Subrecipient, and the City and the Subaward will not reimburse the Subrecipient for any costs incurred for such preparation. The City reserves the right to request additional supporting documentation to substantiate costs incurred at any time. Inaccurate and/or incomplete Reimbursement Requests shall be returned to Subrecipient for revision. The City shall forward Reimbursement Requests to CalOES for payment within thirty (30) days of receipt, provided such request is deemed accurate and complete. The City shall reimburse Subrecipient within thirty (30) days of its receipt of funds from CalOES.

Final Reimbursement Requests for this Subaward must be received by the City no later than days following the end of the Term to allow the City sufficient time to complete close-out activities for this Subaward (the "Reimbursement Deadline"). After the Reimbursement Deadline, any unexpended Subaward funds may be re-directed to other needs across the Sacramento Urban Area region. The City will notify Subrecipient, in writing, when unexpended Subaward funds may be re-directed. F.Subrecipient acknowledges that the City makes no commitment to disburseSubaward funds beyond the terms set forth herein and that funding for allperiods during the Subaward Term is subject to the continuing availability tothe City of federal funds for this Subaward from CalOES and the Federalawarding agency. This Agreement may be terminated immediately uponwritten notice to Subrecipient of any loss or reduction of Subaward funds. 47 7
§2.3 DHS and CalOES Requirements
Subrecipient shall comply with all Requirements promulgated by DHS (which is the Federal awarding agency for this Subaward) and CalOES which are applicable to this Subaward and set forth in Section 2.1. Some of these DHS and CalOES Requirements are set forth below in this Section 2.3.

A. Subrecipient will not use Subaward funds to supplant (replace) funds that have been budgeted for the same purpose through non-federal sources. Upon request by the City, CalOES and/or the Federal awarding agency, Subrecipient shall be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Subaward funds. Subrecipient shall not charge any costs allocable under this Subaward to any other Federal award to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of Federal awards, or for other reasons. Subrecipient shall not be delinquent in the repayment of any Federal debt. Subrecipient must request instruction from the City and CalOES for proper disposition of any original or replacement equipment acquired with Subaward funds.

B. Subrecipient shall comply with the requirement of 31 U.S.C. Section 3729- 3733, which sets forth that no subgrantee, recipient or subrecipient of federal funds or payments shall submit a false claim for payment, reimbursement or advance. Subrecipient agrees to be subject to the administrative remedies as found in 38 U.S.C. Section 3801-3812 for violations of this requirement.C. Subrecipient shall comply with the provisions of DHS Specific Acknowledgements and Assurances section set forth in the DHS Standard Conditions and the Reporting Accusations and Findings of Discrimination section of the CalOES Assurances.

D. Subrecipient shall comply with the provisions of the Lobbying and Political Activities section set forth in the CalOES Assurances. In connection thereto, Subrecipient hereby certifies that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of Subrecipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or 48 8
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, Subrecipient shall complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying" in accordance with its instructions. 3. Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Subrecipient shall comply with provisions of the Hatch Act (5 U.S.C.§1501-1508 and §7324-7328) which limits the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

E. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR§200.213 and codified in 2 CFR Part 180, Subrecipient shall provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Subrecipient hereby certifies that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 2.3.E.2. above; and

4. Have not within a three-year period preceding this Agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

F. Subrecipient shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §701 et seq.) which is adopted at 2 CFR Part 3001. In connection thereto, Subrecipient hereby certifies that it will or will continue to provide a drug-free workplace and a drug-free awareness program as outlined in such Act.

G. Subrecipient shall comply with all Federal statutes relating to non- discrimination, 49 9
including, without limitation, those statutes and provisions set forth in the Non- Discrimination and Equal Employment Opportunity section of the CalOES Assurances.

Subrecipient hereby certifies that it will comply with the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., and its implementing regulations (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Pub. L. 110-325 and all subsequent amendments, Section 504 of the Rehabilitation Act of 1973 (Rehab. Act), as amended, 29 U.S.C. 794 and 24 CFR Parts 8 and 9, the Uniform Federal Accessibility Standards (UFAS), 24 CFR, Part 40, and the Fair Housing Act, 42 U.S.C. 3601, et seq.; 24 CFR Parts 100, 103, and 104 (FHA) and all implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the ADA, the ADAAA, the Rehab Act, the UFAS and the FHA and all subsequent amendments. Subrecipient will not discriminate against persons with disabilities or against persons due to their relationship to or association with a person with a disability. Any contract entered into by Subrecipient (or any subcontract thereof), relating to this Agreement, to the extent allowed hereunder, shall be subject to the provisions of this paragraph.

H. Subrecipient shall comply with the provisions set forth in the Environmental Standards section of the CalOES Assurances.

I. Subrecipient shall comply with the provisions set forth in the Reporting- Accountability section of the CalOES Assurances, which relate to compliance with the Federal Funding Accountability and Transparency Act and statutory requirements for whistleblower protections.

J. Subrecipient shall comply with the provisions set forth in the Human Trafficking section of the CalOES Assurances, which relate to compliance with the Trafficking Victims Protection Act (TVPA) of 2000.

K. Subrecipient shall comply with the provisions set forth in the Labor Standards section and Worker's Compensation section of the CalOES Assurances, which relate to compliance with various Federal statutes regarding labor standards and State worker's compensation requirements.

L. Subrecipient shall comply with the provisions set forth in the Property- Related section of the CalOES Assurances and the provisions applicable to construction projects as set forth in the Certifications Applicable to Federally Funded Construction Projects section of the CalOES Assurances.M. Subrecipient acknowledges the applicability of the Freedom of Information Act and the California Public Records Act to certain information as more fully set 50 10
forth in the Freedom of Information Act section of the CalOES Assurances.

Subrecipient shall comply with the provisions set forth in the Best Practices forCollection and Use of Personally Identifiable Information (PII) section of theCalOES Assurances. Subrecipient shall comply with the provisions set forth in the Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags section of theCalOES Assurances, which relate to requirements for acknowledging the use offederal funds and obtaining approval for use of various DHS seals and logos.Subrecipient shall affix applicable copyright notices as required under theCopyright section of the CalOES Assurances and shall comply with and besubject to the provisions set forth in the Patents and Intellectual Property Rightssection of the DHS Standard Conditions and the CalOES Assurances.If the total value of Subrecipient's currently active grants, cooperativeagreements, and procurement contracts from all Federal assistance officeexceeds $10,000,000 for any period of time during the period ofperformance of this Subaward, Subrecipient shall comply with the provisionsset forth in the Reporting of Matters Related to Recipient Integrity andPerformance section of the DHS Standard Conditions and the CalOESAssurances.Subrecipient shall comply with the SAFECOM Guidance for EmergencyCommunication Grants when using Subaward funds in connection withemergency communication equipment, including provisions on technicalstandards that ensure and enhance interoperable communications.Subrecipient shall establish safeguards to prohibit employees from using theirpositions for a purpose that constitutes or presents the appearance of personalor organizational conflict of interest or personal gain. Subrecipient shallcomply with all Federal and State conflict of interest laws and regulations.Subrecipient shall comply with California Vehicle Code sections 23123 and23123.5, and the provisions set forth in the Use of Cellular Device While Drivingis Prohibited section of the CalOES Assurances.Subrecipient must ensure that any project activities carried on outside theUnited States are coordinated as necessary with appropriate governmentauthorities and that appropriate licenses, permits, or approvals are obtained.Subrecipient shall comply with the provisions set forth in the following sectionsof the DHS Standard Conditions and the CalOES Assurances; (1) Energy Policy and Conservation Act, (2) Hotel and Motel Fire Safety Act of 1990, (3) TerroristFinancing E.O. 13224, (4) USA Patriot Act of 2001, (5) Fly America Act of 1974, 51 11
and (6) Whistleblower Protections and Whistleblower Protection Act.

Subrecipient acknowledges and shall comply with the following SpecialConditions and Corrective Actions applicable to this Subaward:Subaward funding is subject to restricted drawdown for the duration ofthe Term;Subrecipient shall submit sufficient documentation to supportexpenditures prior to reimbursement or advance of funds. Documentationmust include invoices, timesheets, evidence supporting overtime andbackfill costs, cancelled checks or other proof of payment, and copies ofrelated contracts (See §2.2.E).CalOES may request additional procurement material. CalOES will notissue reimbursement or advance payment until the documentation isreviewed and the payment is determined to be adequately supported;Failure to comply with these conditions may result in disallowed costs oradditional restrictions on current and future subaward funding, pursuant to 2CFR §200.205 and §200.338.§2.4 Uniform Requirements for Federal AwardsSubrecipient acknowledges that this Subaward is a "Federal award" as such term is defined in 2 CFR §200. and that Subrecipient's use of this Subaward is subject to the uniform administrative requirements, cost principles, and audit requirements for Federal awards which are codified in 2 CFR Part 200 (the "Uniform Requirements"). Subrecipient agrees that it is considered a "non- Federal entity" and a "subrecipient" as such terms are defined in 2 CFR §§200.69 and 200.93, respectively. Thus, Subrecipient hereby agrees to comply with, and be subject to, all provisions, regulations and requirements applicable to a "subrecipient" and a "non-Federal entity" as set forth in the Uniform Requirements. Further, Subrecipient agrees that the City and CalOES are each a "pass-through entity" as such term is defined in 2 CFR §200. and that each of them shall have the rights and remedies of a "pass-through entity" in relation to this Subaward and Subrecipient as set forth in the Uniform Requirements.

Without limitation, some of these Uniform Requirements are set forth below in this Section 2.4.

A.Subrecipient shall disclose to the City any potential conflict of interest inconnection to this Subaward and its use in accordance with 2 CFR §200.112.

B.Subrecipient shall comply with the mandatory disclosure requirements forviolations of Federal criminal law involving fraud, bribery, or gratuity as set forthin 2 CFR §200.113. 52 12
Subrecipient acknowledges that the City may impose additional specificconditions to this Subaward in accordance with 2 CFR §200.207, andSubrecipient shall comply with such conditions, including, but not limited to, thesampling of procurements and equipment to ensure grant compliance during theCity's bi-annual monitoring. Subrecipient shall also submit any annualcertifications and representations deemed required by the City in accordancewith 2 CFR §200.208.Financial Management and Internal ControlsSubrecipient shall comply with the requirements for a non-Federal entityregarding financial management and the establishment of a financialmanagement system, all as more fully set forth in 2 CFR §200.302. Further,Subrecipient shall comply with the requirements set forth in 2 CFR §200.303,which relate to certain obligations required of Subrecipient to maintain internalcontrols over the use of this Subaward.

Subrecipient shall complete and submit a Grants Management Assessment Form to the City (Exhibit D) to risk In the event this Subaward requires cost sharing or matching of funds from Subrecipient, Subrecipient shall comply with the cost sharing and matchingrequirements set forth in 2 CFR §200.306.Subrecipient shall comply with the requirements relating to program income asmore fully set forth in 2 CFR §200.307.Property StandardsWhen property (real, tangible or intangible) is, in whole or in part, improved,developed, purchased or otherwise acquired with Subaward funds, Subrecipientshall comply with the regulations set forth in 2 CFR §200.310 through 200.316("Property Regulations"). These Property Regulations include, withoutlimitation, provisions related to the following:Requirements for insurance coverage for real property and equipment.Requirements for title, use, disposition and transfer of title of "realproperty" (as defined in 2 CFR §200.1).

Regulations involving Federally owned and exempt property.

Requirements for title, use, management (including recordkeeping,inventory, control systems and maintenance procedures), and dispositionof "equipment" (as defined in 2 CFR §200.1).Requirements for title, use and disposition of "supplies" (as defined in 2CFR §200.1). 53 13

6. Requirements for title, rights, use and disposition of "intangible property" (as defined in 2 CFR §200.1). Such requirements include, without limitation:
a. A reservation of rights by the Federal awarding agency to a royalty-free, non-exclusive and irrevocable right to use certain copyrighted work or work subject to copyright;

b. The rights of the Federal government to data produced under the Subaward; c. The applicability of the Freedom of Information Act to certain research data produced or acquired under the Subaward; and d.Subrecipient's compliance with applicable regulations governing patents and inventions, including government wide regulations codified at 37 CFR Part 401. Subrecipient agrees that it shall hold in trust all real property, equipment and intangible property acquired, developed or improved with Subaward funds in accordance with the provisions set forth in 2 CFR §200.316.

H. Procurement and Contracting Regulations
When procuring and/or contracting for property and/or services that are to be paid or reimbursed by any amount of Subaward funds, Subrecipient shall comply with all regulations applying to "non-Federal entities" as set forth in 2 CFR §200.318 through 200.326 (the "Procurement Regulations"). These Procurement Regulations include, without limitation, provisions requiring the following:

1. Documentation and use of procurement procedures in compliance with Procurement Regulations.

2. Contracting oversight and maintenance of written standards of conduct covering conflicts of interest.3.Compliance with federal standards regarding procurement and award of contracts, competition, and procurement methods.

4. Affirmative steps required to encourage contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

5.Compliance with Section 6002 of the Solid Waste Disposal Act in the procurement of recovered materials.

6. Requirement to perform a cost or price analysis in connection with procurements.

7. Bonding requirements.

8.Requirement to make procurement documentation available for review by the City, CalOES and the Federal awarding agency.In addition, Subrecipient must include in all of its contracts paid or reimbursed 54 14
in whole or in part with Subaward funds the provisions set forth in Appendix II to 2 CFR Part 200 (Contract Provisions for non- Federal Entity Contracts under Federal Awards) as required by 2 CFR §200.326.

I.Financial and Performance Monitoring and ReportingSubrecipient shall comply with the monitoring requirements for a non- Federalentity as set forth in 2 CFR §200.328, which requires the Subrecipient to overseeand monitor activities supported by the Grant to assure compliance withapplicable Federal requirements and performance expectations.Further, Subrecipient shall comply with the financial and performance reportingrequirements for a non-Federal entity as set forth in 2 CFR §200.327 to 200.329and any other reporting requirements that may be promulgated by the Federalawarding agency, CalOES or the City in accordance with such regulations. Suchreporting requirements include the provision of any information required for theassessment or evaluation of any activities funded by the Subaward and thereporting of information related to real property in which the Federal governmentretains an interest.

Subrecipient acknowledges that the City, as a "pass-through entity," may makevarious findings, determinations, evaluations and reports regarding Subrecipientand its use of Subaward funds, as set forth in 2 CFR §200.330 to 200.332. In accordance with such regulations, Subrecipient shall comply with, and timelygrant to the City and its auditors, any monitoring requests, requests for on-siteaccess to facilities, equipment and personnel, and requests for any otherinformation as may be authorized under such regulations. Subrecipient shall alsotimely grant to the City and its audfinancial statements as required under 2 CFR §200.331(a)(5). In addition,Subrecipient shall comply with any conditions that may be placed uponSubrecipient as part of the City's risk evaluation of Subrecipient under 2 CFR§200.331(b).J.Record Retention and Access Subrecipient shall comply with all records retention, maintenance, storage, transmission, and collection requirements applicable to a non-Federal entity asset forth in 2 CFR §200.333 to 200.335.In accordance with the provisions set forth in 2 CFR §200.336, Subrecipienthereby grants the Federal awarding agency, the Inspectors General, theComptroller General of the United States, CalOES, and the City, or any of theirauthorized representatives, the right of access to any documents, papers, or otherrecords of Subrecipient which are pertinent to the Subaward, in order to makeaudits, examinations, excerpts, and transcripts. This right also includes timelyand reasonable access to Subrecipient's personnel for the purpose of interviewand discussion related to such documents. These access rights shall not be 55 15
limited to any required record retention period, but last as long as the records are retained, and access shall not otherwise be limited unless as specifically permitted under 2 CFR §200.336 to 200.337.

Subrecipient shall require any of its subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with the provisions of this Section.K.Cost Principles Subrecipient shall comply with the cost principles for federal awards as set forth in 2 CFR Part 200 Subpart E ("Cost Principles"). Subrecipient acknowledges and agrees that any costs incurred by Subrecipient may only be charged to or reimbursed by Subaward funds if it is incurred in compliance with all Requirements for the Subaward and is also deemed allowable and allocable under the Subaward in accordance with the provisions set forth in the Cost Principles.

L.Audit RequirementsBy virtue of using Subaward funds, Subrecipient acknowledges and agrees that it is subject to the provisions set forth in 2 CFR Part 200 Subpart F ("Audit Requirements"). Subrecipient shall comply with all provisions applicable to a non-Federal entity and an "auditee" (as defined in 2 CFR §200.1) as set forth in such Audit Requirements, including the requirement to conduct a single audit if applicable. M. Closeout and Post Closeout Subrecipient shall comply with the obligations applicable to a non-Federal entity as it pertains to the closeout of this Subaward as set forth in 2 CFR§200.343. Subrecipient acknowledges and agrees that it shall continue to comply with the post closeout obligations set forth in 2 CFR §200.344 after closeout of the Subaward and expiration of the Term of this Agreement.[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 56 16
Ill. STANDARD PROVISIONS
§3.1 Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the City. No employee of Subrecipient is, or shall be, an employee of the City by virtue of this Agreement, and Subrecipient shall so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the City by virtue of this Agreement.

§3.2 Construction of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for convenience and shall not be deemed to affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement shall be construed according to its fair meaning and not strictly for or against either party. The word "Subrecipient" herein and in any amendments hereto includes the party or parties identified in this Agreement. The singular shall include the plural. If there is more than one Subrecipient as identified herein, unless expressly stated otherwise, their obligations and liabilities hereunder shall be joint and several. Use of the feminine, masculine, or neuter genders shall be deemed to include the genders not used. §3.3 Applicable Law, Interpretation and Enforcement Each party's performance hereunder shall comply with all applicable laws of the United States of America, the State of California, the County of Sacramento and the City of Sacramento, including but not limited to, laws regarding health and safety, labor and employment, wage and hours and licensing laws which affect employees. This Agreement shall be enforced and interpreted under the laws of the State of California without regard to conflict of law principles. Subrecipient shall comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

In any action arising out of this Agreement, Subrecipient consents to personal jurisdiction, and agrees to bring all such actions, exclusively in state and federal courts located in Sacramento County, California.

If any part, term or provision of this Agreement shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state or local government having jurisdiction over this Agreement, the validity of the remaining parts, terms or provisions of this Agreement shall not be affected thereby.

§3.4 Integrated AgreementThis Agreement sets forth all of the rights and duties of the parties with respect to the 57 17
subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.

§3.5 Excusable DelaysIn the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes, freight embargoes or delays in transportation; to the extent that they are not caused by the party's willful or negligent acts or omissions and to the extent that they are beyond the party's reasonable control.

§3.6 Breach
Except for excusable delays as described in §3.5 herein, if any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in no event shall any party recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.

§3.7 Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the City: A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or

B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.

§3.8 IndemnificationEach of the parties to this Agreement is a public entity. In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities, solely by reason of such entities being parties to an Agreement as defined by Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by 58 18
a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above- stated purpose, each party indemnifies and holds harmless the other party solely by virtue of said Section 895.2. The provision of Section 2778 of the California Civil Code is made a part hereto as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement. A. Notwithstanding the provisions of §1.4(A) above, pursuant to Government Code Sections 895.4 and 895.6, the Parties shall each assume the full liability imposed upon it, or any of its officers, agents or employees, by law for injury caused by any negligent or wrongful act or omission occurring in the performance of this Agreement.

B. Each party indemnifies and holds harmless the other party for any loss, costs, or expenses that may be imposed upon such other party by virtue of Government Code section 895.2, which imposes joint civil liability upon public entities solely by reason of such entities being parties to an agreement, as defined by Government Code section 895.

C. In the event of third-party loss caused by negligence, wrongful act or omission by both Parties, each party shall bear financial responsibility in proportion to its percentage of fault as may be mutually agreed or judicially determined. The provisions of Civil Code Section 2778 regarding interpretation of indemnity agreements are hereby incorporated. §3.9 Subcontractor Assurances
Subrecipient shall contractually obligate all its contractors, subcontractors and vendors funded by Subaward funds as may be required to ensure that Subrecipient can comply with all the Requirements and other provisions of this Agreement.

§3.10 Remedies for Noncompliance
Subrecipient acknowledges and agrees that, in the event Subrecipient fails to comply with the terms and conditions of this Agreement or with any Requirements referenced in Section 2.1 above, the Federal awarding agency, CalOES or the City shall have the right to take one or more of the actions set forth in 2 CFR §200.338. Such actions may include, without limitation, the withholding of cash payments, suspension and/or termination of the Subaward, and the disallowing of certain costs incurred under the Subaward. Any costs incurred by Subrecipient during a suspension or after termination of the Subaward shall not be considered allowable under the Subaward unless allowed 59 19
under 2 CFR §200.342. Subrecipient shall be liable to the Federal awarding agency, CalOES and the City for any Subaward funds the Federal awarding agency or CalOES determines that Subrecipient used in violation of any Requirements reference in Section 2.1 above, and Subrecipient shall indemnify and hold harmless the City for any sums the Federal awarding agency or CalOES determines Subrecipient used in violation of such Requirements. Subrecipient shall be granted the opportunity to object to and challenge the taking of any remedial action by the Federal awarding agency, CalOES or the City in accordance with the provisions set forth in 2 CFR §200.341. §3.11 TerminationSubrecipient acknowledges and agrees that the Subaward, and any obligation to disburse to or reimburse Subrecipient in connection thereto, may be terminated in whole or in part by the Federal awarding agency, CalOES or the City as set forth in 2 CFR §200.339. Subrecipient shall have the right to terminate the Subaward only as set forth in 2 CFR §200.339. In the event the Subaward is terminated, all obligations and requirements of this Agreement and the Grant shall survive and continue in full force and effect in connection with any portion of the Subaward remaining prior to such termination, including, without limitation, the closeout and post closeout requirements set forth in this Agreement. §3.12 AmendmentsAny change in the terms of this Agreement, including the performance period of the Subaward and any increase or decrease in the amount of the Subaward, which are agreed to by the City and Subrecipient shall be incorporated into this Agreement by a written amendment properly executed and signed by the person authorized to bind the Parties thereto. §3.13 Complete AgreementThis Agreement sets forth all the rights and duties of the Parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein and neither verbal agreement nor conversation with any officer or employee of either party shall affect or modify any of the terms and conditions of this Agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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IN WITNESS WHEREOF, the City and Subrecipient have caused this Subaward Agreement to be executed by their duly authorized representatives.

CITY OF SACRAMENTO
A Municipal Corporation
By: _____
Print name:

Title:

For: Howard Chan, City Manager
ATTEST:

City Clerk
APPROVED AS TO FORM:
______
City Attorney
Attachments
Exhibit A
Exhibit B
Exhibit C
Exhibit D
DHS Standard Terms and Conditions CalOES
Assurances
Subrecipient Workbook
Grants Management Assessment
61 21
SUBRECIPIENT:

Signature of Authorized Person
Print Name and Title
Additional Signature (if required)
Print Name and Title
62 Version 2
FY 2022 DHS Standard Terms and Conditions
A. Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
B. General Acknowledgements and Assurances
Exhibit A
63 FY 2022 DHS Standard Terms and Conditions
Version 2
C. Standard Terms & Conditions
V.
64 FY 2022 DHS Standard Terms and Conditions
Version 2
65 FY 2022 DHS Standard Terms and Conditions
Version 2
66 FY 2022 DHS Standard Terms and Conditions
Version 2
67 FY 2022 DHS Standard Terms and Conditions
Version 2
68 FY 2022 DHS Standard Terms and Conditions
Version 2
Waivers
.
69 FY 2022 DHS Standard Terms and Conditions
Version 2
70 Standard Assurances
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As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

The requirements outlined in these assurances apply to Applicant and any of its subrecipients.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a)Applicable Federal Regulations (see below);
(b)Federal Program Notice of Funding Opportunity (NOFO); (c)Federal Preparedness Grants Manual;
(d)California Supplement to the NOFO; and
(e)Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a)To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b)Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c)Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
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(d)The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e)Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 72 Standard Assurances
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The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non- discrimination, including:
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(a)Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b)Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; 74 Standard Assurances
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(k)DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.

FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
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(e)Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g)Executive Order 11514 which sets forth national environmental standards; (h)Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k)Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10.Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11.Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.

12.Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A.

13.Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310. 77 Standard Assurances
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14.Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.

15.Labor Standards
The Applicant will comply with the following federal labor standards:
(a)The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b)The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.

16.Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

17.Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a)Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b)Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
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(c)Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U .S.C. § 469a-1 et seq.); and
(d)Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18.Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a)Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b)Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c)Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19.Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
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20.California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

HOMELAND SECURITY GRANT PROGRAM (HSGP) –

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21.Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22.Activities Conducted Abroad
The Applicant must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23.Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful resource.

24.Copyright
The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. 80 Standard Assurances
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25.Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26.Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27.Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.

Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28.Fly America Act of 1974
The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942.

29.Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
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30.Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31.Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub.

L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32.SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33.Terrorist Financing
The Applicant must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.

34.Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. 82 Standard Assurances
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35.USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36.Use of DHS Seal, Logo, and Flags
The Applicant must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

37.Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project.

38.Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

39.Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the “Build America, Buy America” Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:
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(a)All iron and steel used in the project are produced in the United States – this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b)All manufactured products used in the project are produced in the United States – this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and
(c)All construction materials are manufactured in the United States – this means that all manufacturing processes for the construction material occurred in the United States.

The “Buy America” preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

On July 1, 2022, OMB approved FEMA’s General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months, through January 1, 2023. Applicants will not be required to follow the BABAA requirements for FEMA awards made, and any other funding FEMA obligates, during this waiver period. For any new awards FEMA makes after January 1, 2023, as well as new funding FEMA obligates to existing awards or through renewal awards where the new funding is obligated after January 1, 2023, Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved. 84 Standard Assurances
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IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.

Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.

Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the Department of Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Applicant:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:
85 Ledger Type
Date
Request #
Project
No.

Equipment Description
(include Quantity) AEL# AEL
Title
Funding
Source Discipline Solution Area
Sub-Category
Deployable/
Shareable
Invoice
Number Vendor ID Tag
Number
Condition &
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$89,080 $0 $0 $0 $89,080
9 National Priority - Soft Targets:

EOD X-ray System 15IN-00-XRAY
System, Mobile
Search & Inspection;
X-Ray
HSGP-UASI LE Terrorism Incident
Prevention Equipment Both TBD TBD TBD NEW - in use TBD TBD No No Hold Indicated TBD $89,080 $0 $89,080
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
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$0 $0
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$0 $0
$0 $0
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$0 $0
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$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
FY 2022 Subrecipient Workbook
for
City of Rocklin

EQUIPMENT
NOTE: Unauthorized alterations will delay the approval of this request.

City of Sacramento Initial Application
Homeland Security Grant Program - Urban Area Security Initiative 86 ALN:

Signature of Authorized Agent Date
Printed Name of Authorized Agent Title of Authorized Agent (Request #) (Amount This Request)
Under Penalty of Perjury, I certify that:

I am the duly authorized officer of the claimant herein. This claim is true, correct, and all expenditures were made in accordance with applicable laws, rules, regulations, and grant conditions and assurances.

Statement of Certification - Authorized Agent
By signing this report, I certify, to the best of my knowledge and belief, that the report is true, complete, and accurate, and that the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections (Beginning Performance Period Date) (Ending Performance Period Date)

AUTHORIZED AGENT
NOTE: Unauthorized alterations will delay the approval of this request.

HSGP 97.067
City of Rocklin
This request is for a/an:

Supporting Information for Application, Modification, or Request for Federal Funds Initial Application 1, 2024 through 3 , 2025
87 City of Sacramento | Grant Management Questionnaire (Rev. 4/2022) Page 1 of 3 City of Sacramento

GRANT MANAGEMENT ASSESSMENT QUESTIONNAIRE

ENTITY INFORMATION
Entity Name Sam.gov UEI #
Entity Type
CFDA / FAL # & Title
Grant Program
City Grant ID # City Contract #
Project Title / Descr
Performance Period
Subaward Total
As required by 2 CFR §200.331, the City of Sacramento is required to evaluate a subrecipis risk of noncompliance with federal statutes, regulations, and grant terms and conditions. This assessment is made so that the City can determine and provide an appropriate level of technical assistance, training, and grant monitoring in relation to this subaward.

The following questions are related to the subrec experience with managing federal grant resources. This questionnaire must be completed and returned after execution of the underlying subaward agreement.

SINGLE AUDITS

1. Within the last 5 years, has the entity undergone a Single Audit under OMB A133 or Subpart F of 2 CFR 200?

2. Fiscal Year of Most Recent Single Audit Report Fiscal Year Ending:

3. Name of Audit Agency/Firm

4. What was the opinion?

5. How many findings were there?

6. What was the total of questioned costs?

OTHER AUDITS

7. Within the last 5 years, has the entity undergone any other types of audits?

8. If please select the type of audit:
a. Financial Statement Audit
b. Defense Contract Agency Audit (DCAA)
c. Other:

9. Name of Audit Agency/Firm:
88 City of Sacramento | Grant Management Questionnaire (Rev. 4/2022) Page 2 of 3

ACCOUNTING

10. What type of accounting system does the entity use?

11. Does the accounting system have the capability to identify the receipt and expenditure of grant awards separately for each grant award?

12. Does the accounting system have the capability to record expenditures for each grant award by the budget cost categories shown in the approved budget?

13. Does the accounting system have the capability to record cost sharingseparately for each grant award, and maintain documentation to support recorded match or cost share?

14. Does the accounting system have the capability to accurately trackactual time spent performing work for each grant award, and to accurately allocate charges for employee compensation for each grant award, and maintain records to support the actual time spent and specific allocation of charges associated with each employee?

POLICIES & PROCEDURES

15. Does the entity have written property policies, procedures, and/or guidance that comply with 2 CFR §200.310200.316?

16. Does the entity have written procurement policies, procedures, and/or guidance that comply with 2 CFR §§200.317200.327?

17. Does the written procurement policies, procedures, and/or guidance prevent entering into procurement contracts with entities and individuals suspended or debarred from procurement contracts under federal awards?

18. What kind of travel policy does the entity use?

19. Does the entity have written subrecipient policies, procedures and/or guidance that comply with 2 CFR §200.331?

HIGH RISK STATUS

20. Has a federal grantmaking agency designated the entity as (High risk includes any status under which a federal awarding agency provides additional oversight due to the past performance or other programmatic or financial concerns with the entity.) If provide an attachment that contains the following for each federal awarding agency that has designated the entity as high risk:

Name of the federal awarding agency
Date the agency notified the entity of thedesignation
Contact information for the point of contact (name, phone, and email) Reason for status, as set out by the federal awarding agency

PRIOR GRANT EXPERIENCE

21. In the last 5 years, has the entity received any grants from the following:
a. City of Sacramento
If please provide a list of past grant awards issued by the City of Sacramento detailing:

Name of the awarding city department
Grant Program Title/Description
Award/Contract Number
Award Year
Award Total
b. Other Government
89 City of Sacramento | Grant Management Questionnaire (Rev. 4/2022) Page 3 of 3 c. Non Profit/Philanthropic Organizations
d. None of the Above
ENTITY CERTIFICATION(Must be made by the chief executive, executive director, chief financial officer, or other official with the requisite knowledge and authority.)
On behalf of the applicant entity, I certify to the City of Sacramento that the information provided above is complete and accurate to the best of my knowledge. I am duly authorized and to make this certification on behalf of the entity.

Signature Date
Title
90 April 22, 2024
Rustin Banks
Chief of Police
City of Rocklin Police Department
4080 Rocklin Road
Rocklin, CA 95677
SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP) Urban Area Security Initiative
Subaward Period of Performance: 06/01/2024 through 04/30/2025 Dear Chief Banks,
We are pleased to announce the approval of your FY 2022 HSGP - UASI subaward in the amount of $89,080 for the purchase of the EOD X-Ray System. Once the completed subaward agreement is approved, you may initiate the project and request for reimbursement of eligible subaward expenditures.

Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2).

This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance.

Thank you for your consideration and assistance with this matter. If you have any questions regarding this, please contact Lt. Lai Lai Bui at [email protected].

Sincerely,
Daniel Monk, Deputy Chief
Office of Specialized Services
cc: Darrell Jantz, Sergeant
Karen Smith, Administrative Analyst

The Mission of the Sacramento Police Department is to work in partnership with the Community to protect life and property, solve neighborhood problems, and enhance the quality of life in our City. 5770 Freeport Blvd., Suite 100
Sacramento, CA 95822-3516

(916) 808-0800
Fax: (916) 808-0818
www.sacpd.org
Katherine Lester Chief of Police
91 City Council
Staff Report

Subject:

Senate Bill 1 Projects
Date:

June 11, 2024
Submitted By:

Rick Lawrence, Public Services Manager
Justin Nartker, Public Services Director
Department:

Public Services
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Adopting a List of Projects Fiscal Year 2024/25 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.

Background:

Senate Bill 1 (SB 1) the “Road Repair and Accountability Act of 2017”, was established during Fiscal Year (FY) 2017/18 and provides funds to California cities and counties for eligible basic road maintenance, rehabilitation, and critical safety projects on roadway systems within their jurisdiction. Prior to receiving the apportionment of Road Maintenance and Rehabilitation Account (RMRA) funds from the State Controller, the City must submit a detailed list of proposed eligible projects to the California Transportation Commission (CTC) along with a City Council Resolution approving the list.

The CTC estimates that the City of Rocklin will receive approximately $1,706,800 in RMRA funds in FY 2024/25. Both the City Council Resolution (Attachment 1) and the SB1 project list (Attachment 2) are due to the CTC by July 1, 2024, with project expenditure reports due on December 1, 2024. The City has one project, the Pavement Management Program. This project is included in the City's 2025-2029 Capital Improvement Program.

Public input on the projects is received through the City’s budget and CIP processes, and through public comment received at City Council meetings. The 2023 California Statewide Local Streets and Roads Needs Assessment found that overall, the City of Rocklin’s streets are in “good condition”. The SB1 revenue is expected to increase the overall quality of the City’s road system, including rehabilitation of approximately 500 lane miles of streets and roads throughout the City. Adoption of the attached resolution is necessary to submit the City’s SB1 Project List to the CTC.

Item Number 2F.

92 Fiscal Impact:

There is no fiscal impact. The CTC has projected that the City of Rocklin will receive $1,706,800 in FY 2024/25 to be used toward eligible projects in the SB 1 Road and Rehabilitation Fund (205).

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - SB 1 Project List
93 RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024/25 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Rocklin are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City of Rocklin must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City of Rocklin will receive an estimated $1,706,800 in RMRA funding in Fiscal Year 2024/25 from SB 1; and

WHEREAS, this is the sixth year in which the City of Rocklin is receiving SB 1 funding and will enable the City of Rocklin to continue essential road maintenance and rehabilitation projects, safety improvements, repair and replacement of aging bridges, and increased access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, through the public process the City of Rocklin has received community input into our community’s transportation priorities/the project list; and

WHEREAS, the City of Rocklin used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high -priority and cost -effective projects that also meet the community’s priorities for transportation investment; and

WHEREAS, the funding from SB 1 will help the City of Rocklin maintain and rehabilitate approximately 500 lane miles of streets and roads throughout the City of as well as many similar projects into the future; and

WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Asses sment found that overall the City of Rocklin’s streets are in “good” condition and this revenue will help us increase the overall quality of our road system.

94 WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety will have significant positive benefits.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The foregoing recital is true and correct.

Section 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 202 4/25 Road Maintenance and Rehabilitation Account revenues, in substantially the form attached hereto as Exhibit “A”.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

____________________________________
Greg Janda, Mayor

ATTEST:

____________________________
Avinta Singh, City Clerk
95 New Project
Location:

Description:

Construction:

Useful Life:

Pavement Management Program
EXHIBIT A
City of Rocklin Proposed FY 2024/25 Project List Road
Maintenance and Rehabilitation Account Project
Various streets in the in the City of Rocklin.

Perform various road resurface treatments, e.g., HDMB, Slurry, etc., as well as removing and replacing of degraded asphalt on roadways. These are done as part of general repairs and is necessary to preserve the roadways and prevent major rehabilitation in the coming years.

FY 2024/25
Estimated 20 years
96 City Council
Staff Report

Subject:

Fuel Purchases and Vehicle Parts/Services - Increase in Spending Authority
Date:

June 11, 2024
Submitted By:

Matt McClure, Public Services Manager
Justin Nartker, Public Services Director
Department:

Public Services
Recommendation:

A
.

B
.

Background:

Rocklin Municipal Code sections 3.04.090 (C) and (D) allow for the use of cooperative purchasing programs and piggyback purchasing utilizing purchase agreements and contracts maintained by other governmental agencies. Based on factors such as increases in costs and need for services, staff recommends that the previously approved not-to-exceed amounts for the below contracts be increased.

Fuel Purchases - Hunt & Sons, Inc.

Resolution No. 2023-140 was adopted by the City Council on September 12, 2023, authorizing the purchase of goods and services through cooperative purchase agreements for purchases totaling over $50,000. In accordance with the resolution, the City has used Sacramento Area Council of Governments Agreement #1920029, valid from December 15, 2019 through September 1, 2024, with Hunt & Sons, Inc. for fuel/oil purchases up to $400,000.

The original contract total not-to-exceed amounts were based on past experience and anticipated purchases for Fiscal Year (FY) 2023/24. However, due to increases in fuel prices, actual fuel purchases to date, and anticipated purchases through June 30, 2024, the total not to exceed amount is estimated at $450,000 for fuel purchased from Hunt & Sons, Inc. Staff recommends an increase in the Hunt & Sons, Inc. not-to-exceed amount by $50,000, bringing the new total to $450,000.

Item Number 2G.

97 Vehicle Parts/Services - Golden State Emergency Vehicle Service On December 18, 2023, the City Manager authorized the purchasing of goods and services from Golden State Emergency Vehicle Service through a cooperative purchase agreement for purchases up to $50,000. In accordance with this authorization, the City has used Sourcewell Agreement #1130021-OKC-1, valid from April 5, 2022, through February 10, 2026, with Golden State Emergency Vehicle Service for the purchase of parts and repair services for fire trucks.

The original contract total not-to-exceed amounts were based on past experience and anticipated purchases for Fiscal Year (FY) 2023/24. Actual fleet purchase, repair costs to date and anticipated repairs through June 30, 2024, will bring the estimated total not-to-exceed amount at $125,000 for the vehicles covered under the cooperative purchasing agreement for Golden State Emergency Vehicle Service. Staff recommends an increase in the Golden State Emergency Vehicle Service not-to-exceed amount by $75,000, bringing the new total to $125,000.

Fiscal Impact:

There is no additional fiscal impact to the staff recommendation. The costs of these increases are included in the FY 2023/24 Operating Budget.

ATTACHMENTS:

1. Resolution A - Hunt & Sons, Inc.

2. Resolution B - Golden State Emergency Vehicle Service 98 RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN TO

AUTHORIZE INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT WITH HUNT & SONS, INC. UNDER SACRAMENTO AREA COUNCIL OF
GOVERNMENTS AGREEMENT #1920029
WHEREAS, on September 12, 2023, the City Council adopted Resolution No. 2023-140, authorizing the purchase of various goods and services through cooperative purchase agreements under Rocklin Municipal Code sections

3.04.090 (C) and (D); and
WHEREAS, the Resolution authorized the use of Sacramento Area Council of Governments Agreement #1920029, valid from December 15, 2019, through September 1, 2024, with Hunt & Sons, Inc. for up to $400,000; and WHEREAS, actual purchases to date and anticipated purchases until June 30, 2024, are estimated at $450,000 for the fuel purchases covered by this agreement; and
WHEREAS, staff recommends an increase in the total not-to-exceed amount by $50,000 with Hunt & Sons, Inc. under Sacramento Area Council of Governments, Agreement #1920029, bringing the new total to $450,000; and WHEREAS, the costs of this increase are included in the Fiscal Year (FY 2023/24) Operating Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The total contract not-to-exceed amount of $450,000 with Hunt & Sons, Inc. through Sacramento Area Council of Governments, Agreement #1920029 is hereby approved.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Greg Janda, Mayor
ATTEST:

Avinta Singh, City Clerk
99 RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN TO

AUTHORIZE INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT WITH

GOLDEN STATE EMERGENCY VEHICLE SERVICE UNDER
SOURCEWELL AGREEMENT #1130021-OKC-1
WHEREAS, on December 18, 2023, the City Manager authorized the purchase of various goods and services from Golden State Emergency Vehicle Service through a cooperative purchase agreement under Rocklin Municipal Code sections 3.04.090 (C) and (D); and
WHEREAS, the City Manager authorized the use of Sourcewell Agreement #1130021-OKC-1, valid from April 5, 2022, through February 10, 2026, with Golden State Emergency Vehicle Service for up to $50,000; and WHEREAS, actual purchases/repairs to date and anticipated repairs until June 30, 2024, are estimated at $125,000 for the vehicles covered under this Sourcewell Agreement; and
WHEREAS, staff recommends an increase in the total not-to-exceed amount by $75,000 with Golden State Emergency Vehicle Service under Sourcewell cooperative purchasing agreement, Agreement #1130021-OKC-1, bringing the new total to $125,000; and
WHEREAS, the costs of this increase are included in the Fiscal Year (FY 2023/24) Operating Budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The total contract not-to-exceed amount of $125,000 with Golden State Emergency Vehicle Service through Sourcewell Cooperative Purchasing Agreement, Agreement #1130021-OKC-1 is hereby approved.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Greg Janda, Mayor
ATTEST:

Avinta Singh, City Clerk
100
City Council
Staff Report

Subject:

Amendment No. 2 to Contract for Open Space Monitoring Services Date:

June 11, 2024
Submitted By:

Rick Lawrence, Public Services Manager
Justin Nartker, Public Services Director
Department:

Public Services
Recommendation:

Background:

The City Council adopted Resolution No. 2023-21 at the February 14, 2023 City Council Meeting, approving a Contract for Services with Vollmar Natural Lands Consulting, Inc., to provide open space monitoring services (Attachment 2). The contract was for an initial period of ten months with the City’s option to renew this contract for two (2) additional one (1) year periods, for a not to exceed amount of $95,858 per year.

Amendment No. 1 was issued to extend the Contract for Services from January 1, 2024, to January 1, 2025 (Attachment 3); however the contract was not updated with the additional cost and services for year two.

The increase in cost covers additional surveys and monitoring services (e.g. Swainson’s Hawk Survey, Burrowing Owl Survey, Reptiles and Amphibian Monitoring), in certain open space areas, every five years and are due in year two of the contract.

The contract cost for year two is a not to exceed amount of $107,600.

Amendment No. 2 will increase the contract amount from $95,858 to $203,458 to cover the additional costs for the second year. Staff recommends the City Council approve Amendment No. 2.

Fiscal Impact:

There is no additional fiscal impact to the staff recommendation. The costs of these increases are included in the Fiscal Year 2023/24 Operating Budget.

Item Number 2H.

101
ATTACHMENTS:

1. Resolution with Exhibit A - Amendment No. 2 to Vollmar Natural Lands Consulting, Inc. Contract

2. Original Contract with Vollmar Natural Lands Consulting, Inc.

3. Amendment No. 1 to Vollmar Natural Lands Consulting, Inc. Contract 102
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
APPROVING AMENDMENT NO. 2 TO THE CONTRACT FOR SERVICES WITH VOLLMAR NATURAL LANDS CONSULTING, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2
WHEREAS, on February 14, 2023, the City of Rocklin entered into a Contract for Services with Vollmar Natural Lands Consulting, Inc., (Resolution No. 2023-21), to provide environmental studies, monitoring, and consulting services for the City’s open space areas; and WHEREAS, the Contract for Services was for an initial ten (10) month period with the option to be renewed on a year to year basis for two (2) additional one (1) year periods at the City’s option; and
WHEREAS, Amendment No. 1 was issued extending the Contract for Services for one (1) additional year from January 1, 2024, to January 1, 2025; and WHEREAS, the contract amount was for $95,858 for the first ten months, however the cost for second year comes in at $107,600 this will bring the Contract For Services not to exceed amount to $203,458; and
WHEREAS, the contract amount will be funded by both the CFD 5 (232) and CFD 6 (233) Funds as part of the Fiscal Year 2024/25 Operating Budget.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin hereby approves Amendment No. 2 to the Contract for Services with Vollmar Natural Lands Consulting, Inc., and authorizes the City Manager to execute Amendment No. 2 in substantially the form attached hereto as Exhibit “A.” PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Greg Janda, Mayor
ATTEST:
___________________________
Avinta Singh, City Clerk
103
AMENDMENT NO. 2

TO CONTRACT FOR SERVICES BETWEEN THE CITY OF ROCKLIN
AND VOLLMAR NATURAL LANDS CONSULTING, INC., EFFECTIVE FEBRUARY 14, 2023 This Amendment is entered into as of this 11th day of June 11, 2024, by and between the City of Rocklin, a municipal corporation (“City”) and Vollmar Natural Lands Consulting, Inc., (“Contractor”), who agree as follows:

RECITALS
WHEREAS, Vollmar Natural Lands Consulting, Inc., and the City of Rocklin entered into an agreement on February 14, 2023, to provide environmental studies, monitoring, and consulting services for the City’s open space areas; and
WHEREAS, the Amendment No. 1 extended the Contract for Services for year 2 from January 1, 2024, to January 1, 2025; and
WHERAS, the initial Contract for Services was for a ten (10) month period with the option to be renewed on a year to year basis for two (2) additional one (1) year periods at the City’s option; and
WHEREAS, the contract amount was for $95,858 for the first ten months, however the cost for second year is in the amount of $107,600, for a total not to exceed amount of $203,458 for this Contract For Services.

AGREEMENT
NOW, therefore, the City and Contractor hereby agree to amend the Contract as follows:

1. Section “2” entitled “Compensation” is amended to increase the not to exceed amount of the Contract from $95,858 to $203,458.

2. Exhibit C is amended to include the fees for the additional services, as set forth in Exhibit C, attached hereto, and incorporated herein.

Except as set forth in this Amendment, the Contract is unaffected and shall continue in full force and effect in accordance with its terms. If there is a conflict between this Amendment and the Contract, the terms of this Amendment will prevail.

Executed as of the date first written above.

CITY OF ROCKLIN
By: _____________________________
Aly Zimmermann, City Manager
104

CONTRACTOR
By: _____________________________
Print Name: ______________________
Title: ____________________________
By: _____________________________
Print Name: ______________________
Title: ____________________________

APPROVED AS TO FORM:

By: ____________________________
Daniel Cucchi, Acting Asst. City Attorney
ATTEST:

By: ____________________________
Avinta Singh, City Clerk
105

EXHIBIT C

SCHEDULE OF FEES
The total compensation for the Scope of Services identified in Exhibit A shall not exceed $203,458. The cost breakdown has been included below.

March 1, 2023 to December 31, 2023
106
Fee Schedule for January 1, 2024 to December 31, 2024
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
DocuSign Envelope ID: D63CDE88-DE0D-40F7-8751-64BD7A6D3238 134
DocuSign Envelope ID: 0A286006-C5F0-40C8-B921-10B67BFE3AB0 APPROVED AS TO FORM:

By: __________ _
Daniel Cucchi, Acting Assistant City Attorney
ATTEST:

By: __________ _
Avinta Singh, City Clerk
DocuSign Envelope ID: D63CDE88-DE0D-40F7-8751-64BD7A6D3238 135
City Council
Staff Report

Subject:

Levy and Collection of Assessments for Lighting Maintenance District No. 1 for Fiscal Year 2024/25
Date:

June 11, 2024
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Lighting Maintenance District No. 1 and Confirming a Diagram and Assessment.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments, and Liens on the 2024/25 Tax Roll (Lighting Maintenance District No. 1).

Background:

In accordance with the California Streets and Highways Code, Division 15, Part 2, section 22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established the Lighting Maintenance District No. 1 (the District). The District was formed for the purposes of maintaining street lights and safety lighting located within the District. A map of the District is included on page 8 of the Engineer's Report (Attachment 3).

The Landscaping and Lighting Act of 1972 (the Act), identifies the process required to annually levy and collect assessments to meet the needs of the District. The Act requires an annual Engineer’s Report to be prepared each fiscal year (FY) for which assessments are to be levied and collected. The report is to contain plans and specifications regarding improvements to be maintained, an estimated cost for maintaining the improvements, a diagram of the proposed assessment area and an assessment of the estimated costs.

For areas within the district created before the 1996/97 tax year, Proposition 218 requires any modification of assessment rates or methodologies to be brought to the voters. The maximum allowable tax for these areas has not changed since the 1996/97 tax year.

For FY 2024/25, budgeted expenses for the District will equal budgeted assessment revenue.

The Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District Item Number 4A.

136
and depending on location, the District’s assessment rate for FY 2024/25 will be between $11.05 and $125.15 for a single-family residential parcel.

Pursuant to the Act, in order for the City to levy and collect assessments for FY 2024/25 to pay for the cost of maintaining street lights and safety lighting for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set and hold a hearing.

On May 14, 2024, the City Council adopted Resolutions No. 2024-100, No. 2024-101 and No. 2024-102, which ordered the Engineer’s Report, approved the report and set the public hearing for June 11, 2024. A Notice of Public Hearing was published in the Placer Herald on May 24, 2024.

This item includes two resolutions for adoption. Resolution A (Attachment 1) would authorize staff to request that Placer County attach property tax liens ordering the levy and collection of assessments for the District and confirm a diagram and assessment. Resolution B (Attachment 2) is required by Placer County to levy and collect assessments and place liens on the 2024/25 tax roll on the City’s behalf. It also indemnifies the County for any errors in those tax rolls submitted by the City.

Adoption of the attached resolutions will allow the City to levy and collect assessments for FY 2024/25 for the cost of maintaining street lights and safety lighting for the District.

Fiscal Impact:

The total assessment revenue for FY 2024/25 is proposed to be set at approximately $251,800 to meet the operational needs of the District. The District's budget is equal to the assessments for FY 2024/25.

ATTACHMENTS:

1. Resolution A

2. Resolution B

3. LMD No. 1 Engineer's Report
137
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR
LIGHTING MAINTENANCE DISTRICT NO. 1

AND CONFIRMING A DIAGRAM AND ASSESSMENT
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as Lighting Maintenance District No. 1 (hereinafter referred to as the "Maintenance District"); and WHEREAS, the City Council has ordered the preparation of an Engineer's Report ("report") (Resolution No. 2024-100), and the report has been prepared and filed with this City Council pursuant to law for its consideration and, subsequently thereto, the City Council approved said report (Resolution No. 2024-101), and adopted the Resolution of Intention to order the levy and collection of assessments in said Maintenance District as set forth in said report and, further, proceeded to give notice of the time and place for public hearing on the question of the levy of the proposed assessment (Resolution No. 2024-102); and
WHEREAS, at this time, the City Council has heard all testimony and evidence and is desirous of proceeding with the levying of assessments.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby orders the services and maintenance work to be done as set forth in the report as approved, and orders the levy and collection of the assessments as shown and set forth and described in said report.

Section 3. The diagram and assessment, as set forth and contained in said report, are hereby confirmed and adopted.

Section 4. The adoption of this Resolution constitutes the levy of the maintenance assessments for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
138

Page 2 ends

Reso. No. 2024-
Section 5. The City Treasurer shall place in a special fund known as the:
"LIGHTING MAINTENANCE DISTRICT NO. 1"
All monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer.

Section 6. The City staff is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor together with a certified copy of this Resolution upon its adoption.

Section 7. A certified copy of this assessment shall be on file in the office of the City Clerk as Resolution No. 2024-101, and open for public inspection.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
_____________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
139
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

REQUESTING THE COLLECTION OF TAXES,
ASSESSMENTS AND LIENS ON THE 2024/25 TAX ROLL
(LIGHTING MAINTENANCE DISTRICT NO. 1)
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin established the Lighting Maintenance District No. 1, for which annual assessments are collected on behalf of the City by the County of Placer on the annual property tax roll; and
WHEREAS, the County of Placer requires, as a condition of the collection of taxes, assessments, liens and other charges on behalf of the City that the City warrants the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The Auditor-Controller of Placer County is requested to attach for collection on the County 2024/25 tax rolls the City of Rocklin Lighting Maintenance District No. 1 assessments (“Assessments”) as set forth in Rocklin City Council Resolution No. 2024-101.

Section 2. The City warrants and represents that the Assessments comply with all requirements of state law, including, but not limited to, Articles XIII C and XIII D of the California Constitution (Proposition 218).

Section 3. The City releases and discharges County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County of any of the Assessments on behalf of the City.

Section 4. The City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Assessments requested to be collected by the County for the City, or in any manner arising out of the City establishment and imposition of said Assessments. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the Assessments, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.
140

Page 2 ends

Reso. No. 2024-
Section 5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s assessments, and that the City will not refer such persons to County officers and employees for response.

Section 6. The City agrees to pay such reasonable and ordinary charges as the County may prescribe to recoup its costs in placing on the tax rolls and collecting the assessments, as provided by Government Code sections 29304 and 51800.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
141

2014/0

27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864

www.willdan.com

City of Rocklin

Engineer’s Report

Lighting Maintenance District No. 1

FISCAL YEAR 2024/2025

Intent Meeting: May 14, 2024
Public Hearing: June 11, 2024

142

TABLE OF CONTENTS
TABLE OF CONTENTS ......................................................................... 1 I. OVERVIEW ................................................................................... 2 A. BACKGROUND .............................................................................................. 2 II. PLANS AND SPECIFICATIONS ................................................... 2 III. ESTIMATE OF COST ................................................................... 2 IV. METHOD OF APPORTIONMENT ................................................. 3 A. ASSESSMENT OF THE ESTIMATED COSTS ............................................... 3 V. ASSESSMENT DIAGRAM ............................................................ 6 VI. ASSESSMENT ROLL ................................................................... 7 143

2024/2025 Rocklin Lighting Maintenance District No. 1 2 I. OVERVIEW
A. BACKGROUND

The City of Rocklin Lighting Maintenance District No. 1 ("the District") was formed for the purpose of maintaining streetlights and safety lighting located within the District. The 2024/2025 Engineer's Report for the District is submitted pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.

The 2024/2025 Engineer's Report consists of the following:

1. Plans and specifications of the improvements to be maintained.

2. An estimate of the costs for maintaining the improvements for the 2024/2025 Fiscal Year.

3. An assessment of the estimated costs for the maintenance work for the 2024/2025 Fiscal Year.

4. A diagram of the area proposed to be assessed.

5. An assessment roll for the 2024/2025 Fiscal Year.

II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvements" within the District; which consist of street lighting and safety lighting in the District. The total number of streetlights to be maintained in 2024/2025 will be 1,632.

Safety lighting to be maintained consists of traffic signals and flashing yellow safety lights.

There are twenty (20) traffic signals, three (3) flashing beacons, ten (10) speed radar signs and forty-two (42) blinker signs to be maintained in the District during Fiscal Year 2024/2025.

III. ESTIMATE OF COST
The City’s budget for the District is shown below and details the estimated costs for Fiscal Year 2024/2025 as available at the time of preparation of this report.

The total cost of operating the District in 2024/2025 is as follows:

Estimated Street Lighting Costs $229,900
Administrative Overhead 21,900 Total Costs $251,800

Total Assessments (1) $251,800 (1) Slight variance from Total Assessment in Table A of Section IV. Due to rounding. 144

2024/2025 Rocklin Lighting Maintenance District No. 1 3 The estimated cost of street lighting is based on the following assumptions:

1. Projected rates from PG&E; and

2. Updates to the street light inventory.

IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS

The formula detailed below was used during the 1996/1997 assessment proceedings. In compliance with Proposition 218, the city will levy the 2024/2025 assessments using the methodology and data used in the previous year. There is no change in the assessment methodology.

The annual levy by Zone of Benefit for 2024/2025 is shown in Table A (page 6 of this report).

The annual assessment for lighting maintenance is calculated using the following formula:

Annual Assessment = I + J + K + L + M
Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K= Miscellaneous Energy Assessment
L= 1996-1997 Fixed Adjustment
M= Cost of Public Notification

The formula for the Street Lighting Maintenance Assessment is as follows:

1996/1997 estimated energy costs for street lighting minus the difference between the 1995/1996 estimated and actual costs for street lighting energy, divided by the total number of assessable units per zone.

The Administrative Overhead is a flat $5.74 per parcel . This amount is 15% of the total cost of maintenance, divided by the total number of assessable units in the District as of 1996/1997.

The formula is as follows:

(Street Light Costs + Traffic Safety Light Costs + Reserve Capitalization)*.15/Total Assessable Units

The Miscellaneous Energy Assessment is calculated using the following formula, where the letter represents the column in the table:

Miscellaneous Energy Assessment=Total Estimated Costs/Total District EDUs

145
2024/2025 Rocklin Lighting Maintenance District No. 1 4 Equivalent Dwelling Units (EDUs) are assigned to each land use, as shown in the table below, based on the criteria assigned in a particular category. The total number of EDUs for the District is divided into the total cost of "Miscellaneous Energy", deriving a "per EDU" assessment.

EDU Assignments:

Land Use Category Land Use Unit EDU per Unit
Residential Single Family DU 1.00
Multi-Family DU 0.63
Mobile Home Park DU 0.56
Retirement DU 0.28
Hotel / Motel Room 0.69
Office 1,000 SF 1.75
Retail
Low Mini-Storage 1,000 SF 0.14
Lumber Yard 1,000 SF 0.40
Hardware 1,000 SF 0.59
Auto Dealer 1,000 SF 0.95
Medium Neighborhood 1,000 SF 1.38
Regional Center 1,000 SF 1.66
Supermarket 1,000 SF 1.69
Specialty 1,000 SF 2.05
High Restaurant 1,000 SF 3.02
Convenient Market 1,000 SF 3.49
Discount Club 1,000 SF 4.36
Coffee Shop 1,000 SF 4.66
Fast Food 1,000 SF 6.11
Banks 1,000 SF 7.86
Gas Station Station 1.88
Industrial Light Industrial 1,000 SF 0.92
Heavy Industrial 1,000 SF 0.70
Warehouse 1,000 SF 0.69
Golf Courses Hole 4.27
The EDU assignments for parcels designated as other than single family residential, or vacant or undeveloped land can be found in the above table.

The 1996/1997 fixed adjustment was calculated using the following formula:
((Total Costs Per Zone/120,822)*15,000)/Total Parcels Per Zone * *Fixed Adjustment per 1996/1997 calculation. This adjustment was derived by using a formula that allocates the 1996/1997 deficit reduction costs ($15,000) back to each zone of benefit based on the percentage of 1996/1997 lighting costs ($120,822) of the zone of benefit as compared to the District.
146
2024/2025 Rocklin Lighting Maintenance District No. 1 5

TABLE A
ANNUAL LEVY BY ZONE OF BENEFIT – 2024/2025
Lighting Maintenance District No. 1
Zone
Total
Levied
Parcels
High
Density
EDU
High
Density
Assessment
EDU
Applied
Assessment
Rate ($)
Assessment
($)
Max
Assessment
Rate ($)
Total
Assessment ($) (1)
1 408 0.00 0.00 408.00 $11.04 $4,504.32 $11.05 $4,504.32 2 169 39.17 440.08 164.00 $40.44 6,632.16 $40.44 7,072.24 3 131 857.11 9528.80 63.00 $40.58 2,556.54 $40.58 12,085.34 4 520 301.62 4312.90 455.00 $40.58 18,463.90 $40.58 22,776.80 5 99 335.95 7364.98 78.00 $40.58 3,165.24 $40.58 10,530.22 6 75 0.00 0 75.00 $35.10 2,632.50 $35.11 2,632.50
7 460 238.87 3,218.78 409.00 $36.86 15,075.74 $36.86 18,294.52 8 103 557.66 7,281.26 74.76 $125.14 9,355.70 $125.15 16,636.96 9 24 0.00 0 24.00 $58.26 1,398.24 $58.27 1,398.24
10 457 89.21 960.72 441.00 $26.54 11,704.14 $26.54 12,664.86 11 910 18.00 385.20 901.00 $35.84 32,291.84 $35.85 32,677.04 12 392 6.17 55.58 391.00 $55.58 21,731.78 $55.59 21,787.36 13 438 255.26 2,283.34 427.00 $32.26 13,775.02 $32.27 16,058.36 14 133 281.33 3,177.76 106.00 $52.12 5,524.72 $52.12 8,702.48 15 66 990.87 8,316.92 14.00 $34.96 489.44 $34.97 8,806.36 16 15 106.46 887.62 13.03 $31.38 409.02 $31.38 1,296.64 17 35 410.46 3,100.94 10.00 $20.90 209.00 $20.90 3,309.94 19 73 0.00 0 73.00 $33.68 2,458.64 $33.69 2,458.64
20 292 310.69 2,396.12 286.00 $46.00 13,156.00 $46.00 15,552.12 21 280 4.73 45.60 279.00 $45.60 12,722.40 $45.61 12,768.00 22 598 2.94 33.10 597.00 $33.10 19,760.70 $33.11 19,793.80 Total 5,678 4,806.50 53,789.70 5,288.80 $198,017.04 $251,806.74 (1) Slight Variance from Total Assessment in City’s Budget in Section III. due to rounding. 147

2024/2025 Rocklin Lighting Maintenance District No. 1 6 V. ASSESSMENT DIAGRAM
The Assessment Diagram for the District is shown below and it contains the zones of benefit for the District.
148
1 4
11 12
5 7
310
16 8
15 17
2 13 2022
21 6
14 919
LLD 1
ZOB
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 19
20 21
22 City of Rocklin Boundary
City of Rocklin
Lighting Maintenance District No. 1
²
"
149

2024/2025 Rocklin Lighting Maintenance District No. 1 7 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed assessment for Fiscal Year 2024/2025 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of Placer. The Preliminary Assessment Roll is provided as part of this report and is incorporated herein.

The description of each lot or parcel is part of the records of the Assessor of the County of Placer and these records are, by reference, made part of this Report. 150
City Council
Staff Report

Subject:

Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 for Fiscal Year 2024/25
Date:

June 11, 2024
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Ordering the Levy and Collection of Assessments for Landscape and Lighting Maintenance District No. 2 and Confirming a Diagram and Assessment.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Requesting the Collection of Taxes, Assessments, and Liens on the 2024/25 Tax Roll (Landscape and Lighting Maintenance District No. 2).

Background:

In accordance with the California Streets and Highways Code, Division 15, Part 2, section
22500 et seq. (the Landscaping and Lighting Act of 1972), the City of Rocklin established the
Landscape and Lighting Maintenance District No. 2 (the District). The District was formed for
the purposes of maintaining street lights, safety lighting, and all costs related to the
maintenance of roadway landscaping located within the District. A map of the District is included on page 14 of the Engineer's Report (Attachment 3).

The maximum tax for areas annexed into the District after the 1996/97 tax year are based on a Item Number 4B.

151
base year rate equivalent to the first year’s actual utility and maintenance costs, increased by an annual 4% inflationary factor.

For FY 2024/25, budgeted expenses for the District exceed budgeted assessment revenue by $424,000 due to increases in operating expenses. District reserves will cover the shortfall.

The
Engineer's Report (Attachment 3) shows that based on the budgeted needs of the District and
depending on location, the District’s assessment rate for FY 2024/25 will be between $5 and
$1,525.

Pursuant to the Act, in order for the City to levy and collect assessments for FY 2024/25 to pay for the cost of maintaining street lights, safety lighting, and roadway landscaping for the District, it is necessary for the City Council to request the preparation of an Engineer’s Report, approve or modify and approve the completed Engineer’s Report, declare an intent to levy and collect assessments, and set and hold a hearing.

On May 14, 2024, the City Council adopted Resolutions No. 2024-103, No. 2024-104 and No. 2024-105, which ordered the Engineer’s Report, approved the report and set the public hearing
for June 11, 2024. A Notice of Public Hearing was published in the Placer Herald on May 24, 2024
.

Adoption of the attached resolutions will allow the City to levy and collect assessments for FY 2024/25 for the cost of maintaining street lights, safety lighting, and roadway landscaping for the District.

Fiscal Impact:

Total assessment revenue for FY 2024/25 is proposed to be set at approximately $2,757,800 to meet the operational needs of the District. Based on the District's budget, this level of funding will leave the District with a deficit of $424,000 for FY 2024/25. The deficit will be covered by the existing fund balance.

ATTACHMENTS:

1. Resolution A

2. Resolution B

3. LLMD No. 2 Engineer's Report
152
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2

AND CONFIRMING A DIAGRAM AND ASSESSMENT
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin has formed a maintenance district that is known and designated as: Landscape and Lighting Maintenance District No. 2 (hereinafter referred to as the "Maintenance District"); and WHEREAS, this City Council has ordered the preparation of an Engineer's Report ("report") (Resolution No. 2024-103), and the report has been prepared and filed with the City Council pursuant to law for its consideration and, subsequently thereto, the City Council approved said report (Resolution No. 2024-104), and adopted the Resolution of Intention to order the levy and collection of assessments in said Maintenance District as set forth in said report and, further, proceeded to give notice of the time and place for public hearing on the question of the levy of the proposed assessment (Resolution No. 2024-105); and
WHEREAS, at this time, the City Council has heard all testimony and evidence and is desirous of proceeding with the levying of assessments.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The above recitals are all true and correct.

Section 3. The diagram and assessment, as set forth and contained in said report, are hereby confirmed and adopted.

Section 4. The adoption of this Resolution constitutes the levy of the maintenance assessments for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
153

Page 2 ends

Reso. No. 2024-
Section 5. The City Treasurer shall place in that special fund known as the:
"LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2"
All monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer.

Section 7. A certified copy of this assessment shall be on file in the office of the City Clerk as Resolution No. 2024-104, and open for public inspection.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
______________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
154
RESOLUTION NO. 2024-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

REQUESTING THE COLLECTION OF TAXES,
ASSESSMENTS AND LIENS ON THE 2024/25 TAX ROLL
(LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2)
WHEREAS, pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), the City Council of the City of Rocklin established the Landscape and Lighting Maintenance District No. 2, for which annual assessments are collected on behalf of the City by the County of Placer on the annual property tax roll; and WHEREAS, the County of Placer requires, as a condition of the collection of taxes, assessments, liens and other charges on behalf of the City that the City warrants the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The Auditor-Controller of Placer County is requested to attach for collection on the County 2024/25 tax rolls the City of Rocklin Lighting Maintenance District No. 2 assessments (“Assessments”) as set forth in Rocklin City Council Resolution No. 2024-104.

Section 3. The City releases and discharges the County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by County of any of the Assessments on behalf of the City.

Section 4. The City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments in any manner arising out of the collection by County of any of the Assessments requested to be collected by County for City, or in any manner arising out of the City establishment and imposition of said Assessments. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the Assessments, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.
155

Page 2 ends

Reso. No. 2024-
Section 5. The City agrees that its officers, agents and employees will cooperate with the County in answering questions referred to City by County from any person concerning the City’s assessments, and that City will not refer such persons to County officers and employees for response.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
____________________________________
Greg Janda, Mayor
ATTEST:
____________________________
Avinta Singh, City Clerk
156

27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864

www.willdan.com

City of Rocklin

Engineer’s Report

Landscape and Lighting
Maintenance District No. 2

FISCAL YEAR 2024/2025

Intent Meeting: May 14, 2024
Public Hearing: June 11, 2024

157

TABLE OF CONTENTS
TABLE OF CONTENTS .............................................................................................. 1 I. OVERVIEW ....................................................................................................... 2 A. BACKGROUND ............................................................................................................. 2 II. PLANS AND SPECIFICATIONS ...................................................................... 2 III. ESTIMATE OF COST ....................................................................................... 3 IV. METHOD OF APPORTIONMENT .................................................................... 4 A. ASSESSMENT OF THE ESTIMATED COSTS ........................................................ 4 B. ASSESSMENT RATES ................................................................................................ 7 V. ASSESSMENT DIAGRAM ............................................................................. 12 VI. ASSESSMENT ROLL .................................................................................... 13

158

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 2 I. OVERVIEW
A. BACKGROUND

The City of Rocklin Landscaping and Lighting Maintenance District No. 2 ("the District") was formed for the purpose of maintaining streetlights, safety lighting, and all related costs of maintenance of roadway landscaping located within the District. The 2024/2025 Engineer's Report for the District is submitted for review pursuant to Division 15, Part 2, of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" ("the Act"), and in accordance with the provisions of Chapter 1, Article 4, commencing with Section 22565, of the Act.

The 2024/2025 Engineer's Report consists of the following:

1. Plans and specifications of the improvements to be maintained.

2. An estimate of the costs for maintaining the improvements for the 2024/2025 Fiscal Year.

3. An assessment of the estimated costs for the maintenance work for the 2024/2025 Fiscal Year.

4. A diagram of the area proposed to be assessed.

5. An assessment roll for the 2024/2025 Fiscal Year.

II. PLANS AND SPECIFICATIONS
The District was formed to maintain all "Improvements" within the District, which consist of street lighting, safety lighting, and all related costs for the maintenance of roadway landscaping in the District. The total number of streetlights to be maintained in 2024/2025 will be 2,924.

Safety lighting to be maintained consists of traffic signals and flashing yellow safety lights.

There are fifty-two (52) traffic signals, three (3) flashing beacons, four (4) speed radar signs and twenty (20) blinker signs to be maintained in the District during 2024/2025.

Landscaping maintenance costs consist of labor, materials, water, electric (for landscape water meters), contract and professional services, and equipment associated with the maintenance of landscaping. The cost of operating irrigation timers for roadway landscaping is also included in this category of expense. There are one hundred fifty-four (154) irrigation controllers. Maintenance costs will be allocated to the "benefit zones" of the District based on the level of maintenance required by each zone.

159

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 3 III. ESTIMATE OF COST
The City’s budget for the District shown below details the estimated costs for Fiscal Year 2024/2025, as available at the time of preparation of this report.

Estimated Landscape Maintenance Costs $1,452,900
Estimated Signals and Lights Costs 1,282,700
Estimated Administrative Overhead 418,600
County Collection Fee 27,600 Total Costs $3,181,800

Reserve Contribution ($423,974)

Total Assessments* $2,757,826

* Levy will be slightly less than budget due to rounding of parcels to the nearest even penny in order to be placed on the Secured Roll.

Details of total costs:

Labor/Benefits $777,800
Materials/supplies 115,500
Utilities 416,200
Services 738,700
Communications 649,700
Travel, Training 7,500
Fleet Services 115,600
Repair and Maintenance 287,000
Rentals 7,000
Collection Fees 27,600
Equipment 5,000
Miscellaneous 500
Administrative Overhead 33,700
(1) Total $3,181,800

Proposed maintenance includes:

Replacement/repair of existing landscape, walls, and fences.

(1) Costs exceed expenses due to an increase in operating expenses. This expense will be paid from District reserves.
160

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 4 IV. METHOD OF APPORTIONMENT
A. ASSESSMENT OF THE ESTIMATED COSTS

Assessments are listed by Zone of Benefit in the attached Table A. All assessments were created by the calculations described below in June of 1996, except in Zones of Benefit 42 through Zone of Benefit 86. Zones of Benefit 42-54 and 56-86 were established by resolution following a landowner election. Zone of Benefit 55 was established at the time of annexation into the City in accordance with Local Agency Formation Commission findings. All zones have been assigned a base year assessment, a nd zones 42 throu gh 86 are adjusted annually by 4 percent to reflect inflationary increases.

Unit Assignment Tables

For all "planned" parcels located in zones 24, 32, 33, 34, 35, and 36 (Stanford Ranch), and for developed commercial and multi-family parcels located in zones 23, 30, 52, 54, and 5 6 an Equivalent Dwelling Unit (EDU) total has been assigned to each parcel. An EDU is defined for taxing purposes as a single-family detached house on a single lot. The standard EDU is based on an average density of 5.3 single-family units per acre for an approved final large lot subdivision map. All other uses are compared to the single -family dwelling unit in establishing the number of taxable units assigned to a parcel of land.

Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Condominium 1.0 per unit
Duplex, Triplex 0.8 per unit Multi-Family 10.0 per acre
Developed Non-Residential
Business/Professional 10.0 per acre
Commercial 10.0 per acre
Industrial 6.0 per acre
Undeveloped Parcels 5.3 per acre

161

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 5 For parcels located in zone 58 and zone 67, the following EDU factors have been designated and only those parcels within these two zones that are in their final map phase prior to June 30th of the current year are subject to the upcoming fiscal year’s assessment.

Zoning Classification EDUs per unit or acre
Developed Residential
Single Family Residential 1.0 per unit
Multi-Family Residential 0.63 per unit
Developed Non-Residential
Business/Professional 5.3 per acre
Commercial 5.3 per acre

For parcels located in zones 59 through 86 the following EDU factors have been designated for each land use:

Zone 55

For all parcels located in the Atherton Tech Center/Herman Miller Property (zone 55), an Equivalent Taxing Unit (ETU) total has been assigned to each parcel. An ETU is defined for taxing purposes as a Final Use Parcel. A Final Use Parcel is a parcel that h as been subdivided to its final lot size. Parcels not determined to be Final Use Parcels are assigned an ETU factor based upon estimated future development. The Herman Miller property (now owned by William Jessup University) was determined to have an ETU a ssignment of 28 ETUs.

162

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 6 Zones of Benefit 23 through 41

Assessments in Zones of Benefit 23 through 41 were calculated as detailed below.

The annual assessment for landscaping and lighting is calculated using the following formula:

Annual Assessment = I + J + K + L + M

Where,

I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment
M = Cost of Notification

The formula for the Street Lighting Maintenance Assessment is as follows:

(G-(D-E))/C

Where,
G = 1996-1997 Estimated Street Light Maintenance Costs
D = 1995-1996 Estimated Street Light Maintenance Costs
E = 1995-1996 Actual Street Light Maintenance Costs
C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone

The Administrative Overhead of $3.33 per Equivalent Dwelling Unit represents 15% of the total 1996-1997 lighting maintenance costs for District 1, divided evenly by the number of assessable 1996-1997 EDUs in District 1. See the 1996-1997 Engineer's Report for District 1 EDU figures.

The Traffic Safety Lighting Assessment is calculated using the following formula:

Traffic Safety Lighting Assessment = Total Cost of Maintenance for Traffic Safety/Total EDU's

The Landscape Maintenance Assessment is calculated using the following formula:

Landscape Assessment = Cost of Landscape Maintenance per Zone / total EDUs per zone

163

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 7 B. ASSESSMENT RATES

Zones of Benefit 23 through 41

Assessments in Zones of Benefit 23 through 41 for the purposes of this report were established in June of 1996 and have not changed. In compliance with Proposition 218, the City will levy the 2024/2025 assessments using the same methodology used in the previous year. There has been no change in the assessment methodology since the 1996 -1997 assessment proceedings.

Zones of Benefit 42 through 54 and 56 through 86

Assessments in Zones of Benefit 42 through 54 and 56 through 86 were assigned a base year assessment in the year of the zone's formation with a 4% inflation rate to be added to the base levy in each year after the base year. The base year and base assessment are shown below:

Zone Zone Description
Resolutio
n Number Base Year
Base
Rate/EDU
42 Stanford Ranch Lot 34 98-269 1999-2000 $117.00
43 Andrea Court 98-168 1998-1999 $158.00
44 Parcel 38 Stanford Ranch 98-222 1998-1999 $101.00
45 Reedy Subdivision 98-332 1999-2000
Single Family =
$88.00
High Density =
$21.00
46 Sunset West/R.C.Collet 99-105 1999-2000 $28.54
47 Sunset West/Cresleigh 99-106 1999-2000 $29.53
48 Sunset West-Diversified Investors/Syncom
Homes/Cresleigh/Kaufman and Broad 99-373 2000-2001 $33.88 49 Sunset West Lot 49A, B & C 00-176 2000-2001 $61.37
50 Quarry Ridge Units 1-4 00-346 2001-2002 $73.87
51 Yankee Hill Estates Units 1-6 01-299 2002-2003 $90.21 52 Rock Eight Units 1-3 02-140 2002-2003 $69.05
53 Quarry Ridge Units 6 & 7 02-236 2003-2004 $57.27
54 Sunset West Lots 1 & 2A 03-047 2003-2004 $28.83
56 Sierra Valley Oaks 03-237 2004-2005 $50.53
57 Parcel K- Stonegate 04-037 2004-2005 $52.49
58 Whitney Oaks 05-070 2005-2006 $123.96
59 Blue Oaks 05-170 2006-2007 $67.08
60 Orchard Creek 06-036 2006-2007 $34.53
61 Croftwood 06-055 2006-2007 $310.44
62 Granite Lakes Estates 07-060 2007-2008 $159.84
63 Rocklin Executive Office Park 07-252 2008-2009 $243.05 64 Sierra College Center 07-307 2008-2009 $184.55
65 Meyer Court 08-219 2008-2009 $65.18
164

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 8 Zone Zone Description
Resolutio
n Number Base Year
Base
Rate/EDU
66 Pacific Tech Center 08-121 2008-2009 $92.23
67 Whitney Ranch Phase II SD-2006-06A 11-155 2011-2012 $66.02 68 Sierra College Interchange Rocklin Commons DL 2006-
7 13-30 2013-2014 $77.68
69 Sierra College Interchange Rocklin Crossings DL 2006- 7 13-31 2013-2014 $58.60
70 Sunset West Parcel 48 SD-2006-02 2013-119 2013-2014 $47.57 71 Sunset West Parcel 39 SD-2006-04 2013-184 2013-2014 $75.47 72 Rocklin Del Rio Self Storage DL-2009-01 2014-7 2013-2014 $9.13 73 Rocklin 60 SD-2005-07 2014-242 2014-2015 $379.95
74 Arco Station DR-2013-11 2014-88 2014-2015 $256.98
75 Avalon SD-2013-01 2014-246 2014-2015 $357.15
76 Parklands South SD-2013-03 2014-266 2014-2015 $371.46 77 Center at Secret Ravine DL-2009-03 2015-79 2015-2016 $96.56 78 Brighton Subdivision SD-2014-0002 2015-220 2015-2016 $279.57 79 Garnet Creek SD-2013-10 2015-216 2015-2016 $79.87
80 Spring Valley Phase 1 Village 1 SD-2013-07 2015-223 2015-2016 $207.49 81 Audi Rocklin SD-2013-06 2015-307 2015-2016 $79.82
83 Parklands North 2016-04 2016-04 2015-2016 $455.86
85 Granite Drive Estates 216-99 2016-41 2016-2017 $10.23 86 Spring Valley Village Phase I 2016-64 2016-64 2016-2017 $206.24

The base year assessment for landscaping and lighting maintenance is calculated using the following formula:

Annual Assessment = I + J + K + L

Where,
I = Street Lighting Maintenance Assessment
J = Administrative Overhead
K = Traffic Safety Lighting Assessment
L = Landscape Maintenance Assessment

The formula for the Street Lighting Maintenance Assessment is as follows: G/C

Where,
G = Estimated Street Light Maintenance Costs for the year in which the zone was formed C = Number of assessable Equivalent Dwelling Units assigned in the benefit zone for the year in which the zone was formed or, in the case of zone 58, the number of anticipated Equivalent Dwelling Units once the zone is fully developed.

165

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 9 The Traffic Safety Assessment and Landscape Maintenance Assessment are calculated using the same formulas applied in Zones of Benefit 23 through 41. The assessments are calculated using the same data used in the year in which the zone was created.

Zone of Benefit 55

Assessments in Zone of Benefit 55 were assigned a base year assessment in the fiscal year following the zone's annexation with a 4% inflation rate to be added to the base levy in each year after the base year. A study conducted by City staff determined tha t the costs of maintenance in Zone of Benefit 55 would be approximately the equivalent to assessments collected under the 2002-2003 Placer County CSA#28 - Zone 47 assessment methodology.

The base assessment was determined to be equivalent to the area's prior year assessment as determined by the methodology applied by the Placer County CSA #28 - Zone 47.

The base year assessment for landscaping and lighting maintenance is calculated using the following formula:

Annual Assessment = (I x A) + L

Where,
I = Street Lighting Maintenance Assessment
A = Gross Assessable Acreage
L = Landscape Maintenance Assessment

The formula for the Street Lighting Maintenance Assessment is as follows: G/B Where,
G = Estimated Street Light Maintenance Costs
B = Gross assessable acres in the benefit zone

The Landscape Maintenance Assessment is calculated using the following formula:

Landscape Assessment = Cost of Landscape Maintenance per zone / ETUs per zone

Zone of Benefit 55 allows for the assessments on a common area to be reapportioned to the parcels receiving benefit from that common on the basis of land area.

166

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 10

TABLE A
ESTIMATED UNITS AND EDU’S – 2024/2025
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2

Zone
Total Parcels
FY 2024/2025
Total EDUs
FY 2024/2025
Maximum
Assessment Rate
Applied
Rate
Total
FY 2024/2025 Levy
23 198 268.02 $48.30 $48.30 $12,945.36
24 1,052 1,276.55 $90.46 $90.45 115,467.30
25 132 132.00 $50.78 $50.78 6,702.96
26 37 37.00 $8.79 $8.78 324.86
27 73 73.00 $24.12 $24.12 1,760.76
28 123 123.00 $72.61 $72.60 8,929.80
29 80 80.00 $34.79 $34.78 2,782.40
30 885 1,633.32 $49.57 $49.56 80,955.30
31 291 291.00 $60.09 $60.08 17,483.28
32 746 2,024.78 $84.76 $84.76 171,620.18
33 1,148 1,354.34 $89.50 $89.50 121,213.36
34 1,185 3,132.17 $71.83 $71.83 224,973.26
35 1,854 1,854.00 $5.00 $5.00 9,270.00
36 512 657.38 $87.73 $87.72 57,666.84
39 93 0.00 $0.00 $0.00 0.00
41 76 76.00 $36.10 $36.10 2,743.60
42 101 101.00 $311.81 $311.80 31,491.80
43 8 8.00 $438.05 $438.04 3,504.32
44 65 65.00 $280.01 $280.00 18,200.00
45 140 140.00 $234.59 $234.58 32,841.20
46 517 535.79 $76.04 $76.04 40,741.52
47 176 176.00 $78.78 $78.78 13,865.28
48 1,030 1,030.00 $86.81 $86.80 89,404.00
49 258 258.00 $157.29 $157.28 40,578.24
50 62 62.00 $182.09 $182.08 11,288.96
51 198 198.00 $213.80 $213.80 42,332.40
52 95 96.10 $163.64 $163.64 15,725.80
53 30 30.00 $130.51 $130.50 3,915.00
54 3 57.24 $65.70 $65.70 3,760.88
55 37 174.61 $1,524.15 $1,524.15 266,137.78
56 70 70.00 $110.69 $110.68 7,747.60
57 109 109.00 $114.98 $114.98 12,532.82
167

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 11 Zone
Total Parcels
FY 2024/2025
Total EDUs
FY 2024/2025
Maximum
Assessment Rate
Applied
Rate
Total
FY 2024/2025 Levy
58 1,836 1,853.08 $262.68 $262.68 486,762.92
59 166 451.23 $135.88 $135.88 61,313.56
60 12 440.24 $69.96 $69.96 30,796.90
61 139 139.00 $628.89 $628.88 87,414.32
62 50 110.00 $311.35 $311.34 34,247.74
63 7 3.13 $455.23 $455.22 1,425.90
64 1 54.01 $345.66 $345.66 18,669.02
65 9 9.00 $117.39 $117.38 1,056.42
66 7 41.02 $172.75 $172.74 7,086.28
67 1,547 1,547.00 $109.93 $109.92 170,046.24
68 19 199.75 $119.58 $119.58 23,887.18
69 21 261.65 $90.21 $90.21 23,603.40
70 61 61.00 $73.23 $73.22 4,466.42
71 48 48.00 $116.18 $116.18 5,576.64
72 1 50.88 $14.06 $14.06 715.12
73 169 169.00 $562.42 $562.42 95,048.98
74 1 6.73 $380.44 $380.44 2,560.34
75 76 76.00 $528.67 $528.66 40,178.16
76 66 66.00 $549.85 $549.84 36,289.44
77 4 18.82 $137.44 $137.43 2,586.52
78 74 74.00 $397.92 $397.92 29,446.08
79 79 79.00 $113.68 $113.68 8,980.72
80 130 130.00 $295.32 $295.32 38,391.60
81 1 24.59 $113.61 $113.61 2,793.64
83 76 76.00 $648.83 $648.82 49,310.32
85 71 81.82 $14.00 $14.00 1,145.46
86 89 89.00 $282.25 $282.24 25,119.36
Total 16,051 22,283.24 $2,757,825.54

Note: Levy for individual parcels are rounded to the nearest even pennies as required by Placer County.

168

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 12 V. ASSESSMENT DIAGRAM
The map showing benefit zone boundaries is attached to the Report.

169
81 80
79 78
77 76
75 73
33 74
29 66
67 68 69
70 71
45 23
24 25
26 27
28 72
30 31
32 34
35 36
38 39
41 42
43 44
65 46
47 48
49 50
51 52
53 5454
55 56
57 58
59 60
61 62
63 64
City of Rocklin
Landscape and Lighting Maintenance District No. 2
²
77 78
79 80
81 83
85 86
City of Rocklin Boundary
Zones
23 24
25 26
27 28
29 30
31 32
33 34
35 36
38 39
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
5/2
170

2024/2025 Rocklin Landscape and Lighting Maintenance District No. 2 13 VI. ASSESSMENT ROLL
The Assessment Roll is a listing of the proposed assessment for Fiscal Year 2024/2025 apportioned to each lot or parcel, as shown on the last equalized roll of the Assessor of the County of Placer. The Preliminary Assessment Roll is provided as part of this report and is incorporated herein.

The description of each lot or parcel is part of the records of the Assessor of the County of Placer and these records are, by reference, made part of this Report.

171
City Council
Staff Report

Subject:

Fiscal Year 2023/24 Third Quarter: Financial Report and Strategic Plan Update
Date:

June 11, 2024
Submitted By:

Zonousia Lee, Senior Management Analyst
Sherri Conway, Assistant City Manager
Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Quarterly Financial Report for the Quarter Ended March 31, 2024.

Background:

Fiscal Year (FY) 2023/24 3rd Quarter Financial Report
The quarterly financial report provides an overview of the City of Rocklin's current financial position. The City departments and the Finance division evaluate budget-to-actual performance for fiscal soundness or potential issues requiring immediate actions, recommend any necessary mitigating plan, and to make operational changes as required. The Quarterly Financial Report for the quarter ended March 31, 2024 is reflected as Exhibit A to the Resolution (Attachment 2).

2023-2025 Strategic Plan Update
During the May 9, 2023 City Council Meeting, the City Council affirmed the outcomes of the 2023-2025 Strategic Planning and Two-Year Work Plan Items. The 2023-2025 Strategic Plan and associated Two-Year Work Plan Items were developed by City Council and City staff following the March 22, 2023 Strategic Planning workshop. The strategic outcomes or 5 “Pillars”, along with the directional statements, served as a guiding tool for staff to develop the two-year programs and project goals as outlined in the Work Plan Matrix. The items identified in the Work Plan Matrix are the focus of staff and other resource priorities for the next two years (July 1 2023 - June 30 2025).

The Strategic Plan Program Updat
e (Attachment 3) s
erves to track the staff-recommended
and City Council approved Two-Year Work Plan Items and prioritize the strategic outcomes that are designed to create progress and meet community needs in each pillar. The matrix tracks the progress of the two-year work plan items during the first quarter of Fiscal Year 2024/25 (January - March 2024).

Item Number 5A.

172
Staff will continue to provide progress updates to City Council as part of the quarterly budget update.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - FY24 Third Quarter Financial Report

3. Strategic Plan Progress Update January - March 2024
173

RESOLUTION NO. 2024-

ACCEPTING THE QUARTERLY FINANCIAL REPORT FOR THE
QUARTER ENDED MARCH 31, 2024

WHEREAS, the quarterly financial report provides an overview of the City of Rocklin’s current financial position, and in connection therewith, City departments with the Finance division evaluate budget -to-actual performance for fiscal soundness or potential issues requiring immediate actions, recommend any necessary mitigating plan, if needed, and to make operational changes as required. The Quarterly Financial Report for the quarter ended March 31, 2024 is attached hereto as Exhibit A.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The City Council of the City of Rocklin accepts the Quarterly Financial Report for the quarter ended March 31, 2024 as reflected in Exhibit “A,” attached hereto and incorporated herewith by reference.

PASSED AND ADOPTED this 11th day of June, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Greg Janda, Mayor

ATTEST:

___________________________
Avinta Singh, City Clerk

174
1 | P a g e
Fiscal Year 2023/24 Quarterly Financial Report
For the Quarter Ended March 31, 2024
The quarterly financial report provides an overview of the City of Rocklin’s (City) current financial position.

The City departments and the Administrative Services - Finance Division evaluate budget-to-actual performance for fiscal soundness or potential issues requiring immediate action, any necessary mitigating plans, or operational changes required.

On June 27, 2023, the City Council adopted Resolution No. 2023-109 approving the FY 2023/24 Budget, totaling $119 million for operations and capital improvements for all funds, and $67.4 million in the General Fund. Year-to-date expenditure budget through March 31, 2024 is $74.6 million, as amended. This reflects the City Council approved budget amendments and carryforward funds from fiscal year (FY) 2022/23 to support projects, grants, and equipment purchases continued from the prior year.

Economic Development Update
Labor Market Data
The City of Rocklin’s unemployment rate was at 4.2% in March of 2024, with a labor force of 35,900 and employment at 34,400. The unemployment rate in the Sacramento--Roseville--Arden-Arcade MSA was

4.9% in March 2024, above the prior year estimate of 4.3%. This compares with an unadjusted unemployment rate of 5.3% for California and 3.9% for the nation during the same period. The unemployment rate was 4.7% in El Dorado County, 4.3% in Placer County, 4.9% in Sacramento County, and

5.8% in Yolo County.

Between March 2023 and March 2024, total jobs in the region increased by 34,000 or 3.2%.  The education and health services sector saw significant growth, adding 17,900 jobs and leading year-over-year job expansion for the region. Specifically, healthcare and social assistance contributed 16,900 jobs, while private educational services accounted for an additional 1,000 jobs.  Government payrolls expanded by 8,900 jobs since last March, with gains distributed across local government (up 4,000 jobs), state government (up 4,500 jobs), and federal government (up 400 jobs).
 In the same period, construction payroll increased by 4,900 jobs. Within the industry sector, the construction of buildings increased moderately by 100 jobs, while specialty trade contractors gained 4,400 jobs.
 In contrast, four industries reported declines. Financial activities are down 100 jobs, the trade, transportation, and utilities industry is down 700 jobs, manufacturing is down 100 jobs, and information saw a drop of 900 jobs.
175
2 | P a g e
Between February 2024 and March 2024, combined employment in the counties of El Dorado, Placer, Sacramento, and Yolo increased by 5,300 to total 1,100,700 jobs.  The private education and health services sector increased by 1,800 jobs. Healthcare and social assistance gained 1,700 jobs. Private educational services gained 100 jobs.  The construction and farming sector had a normal seasonal gain of 500 jobs each.  Government employment gained 2800 jobs. The increase included 100 jobs for the federal government, 1,800 jobs for local government and 900 jobs for state government.  In contrast, trade, transportation, and utilities is down 400 jobs, transportation, warehousing, and utility is down 300 jobs, and retail trade is down 100 jobs.

Residential Real Estate
From March 2023 to March 2024, the median home price in Rocklin decreased by 4.6% for detached single- family residential properties, reaching a median home price of $685,000. The average days on the market show how many days, on average, a property is on the market before it sells. In March 2024, the average days on the market were 34, reflecting a 22.7% decrease from 44 days in March of 2023.

General Fund Revenues
The following chart reflects the current fiscal year’s budget-to-actual revenue received through March 31, 2024, and the comparative budget-to-actual revenues from the prior year for the same period.

General Fund Revenue Summary
For the Quarter Ended March 31, 2024
General Fund operating revenues are within budgetary expectations as of March 31, 2024. Year-to-date through March 31, the City’s General Fund revenue is $39.6 million, which is 60.2% of General Fund total resources expected to be received for FY 2023/24.

Property Tax. Property taxes are the largest General Fund revenue source, accounting for approximately 37% of all General Fund revenues. Year-to-date through March 31, property tax revenues are $13.5 million, up 5.8% from the prior year. This reflects the first property tax revenue disbursement received in January 2024, with the second significant property tax disbursement to be received in May 2024.

Revenue Category
Budget
FY 2022/23
Revenues
through
03/31/2023
% Received
FY 2022/23
Budget
FY 2023/24
Revenues
through
03/31/2024
% Received
FY 2023/24
Property Tax 22,191,300 12,744,556 57.4% 24,006,800 13,486,500 56.2% Sales and Use Tax 20,209,000 11,988,812 59.3% 20,737,300 12,489,111 60.2% Building Permits 3,161,300 2,152,654 68.1% 3,515,300 2,253,346 64.1% Franchise 2,416,800 891,584 36.9% 2,465,100 940,043 38.1% Other Revenues 12,829,800 7,123,373 55.5% 14,977,200 10,391,156 69.4% Total 60,808,200$ 34,900,979$ 57.4% 65,701,700$ 39,560,156$ 60.2% 176
3 | P a g e
Sales and Use Tax. Sales and use taxes make up approximately 32% of General Fund revenues. Sales tax is imposed on the total retail price of any tangible personal property and the use or storage of such property.

Year-to-date through March 31, sales tax revenues are $12.5 million (60.2% of budget) compared to $12 million (59.3% of budget) one year ago. On February 27, 2024, by City Council resolution, the sales tax budget was reduced by $420,000 to reflect the current consumer trend of making price-conscious decisions to purchase more essential household items, which are generally non-taxable, over more expensive purchases. The City’s tax consultant projects this trend to continue, with the full year’s sales tax revenue expected to meet the revised expectations. Given the volatility of sales tax, staff constantly monitors sales tax revenues for signs of performance above or below the budget. At this time, sales and use tax appear to be on track to meet budget.

Building Permits. Year-to-date building permit revenue through March 31, 2024 is $2.3 million (64.1% of budget) compared to $2.2 million (68.1% of budget) one year ago. Although building permit revenue is up approximately 4.7% from the prior year, at this time, staff projects revenue to be under budget due to timing of anticipated multi-family projects. Staff will continue to monitor for signs of above or below budget performance.

Franchise Tax. Franchise tax includes fees from gas, electric, garbage, and telecommunication services.

Year-to-date franchise tax revenue is $0.94 million (38.1% of budget) compared to $0.9 million (36.9% of budget) one year ago. At this time, franchise tax appears to be on track to meet budget.

Other Revenues. Other General Fund Revenues through March 31, 2024, amount to $10.4 million (69.4% of budget) compared to $7.1 million (55.5% of budget) one year ago. A significant portion of this increase is attributed to interest earnings resulting from the City’s robust and diversified investment strategy implemented in December 2022 and favorable market conditions. Throughout the reporting period, other revenues are on track to meet the budget.

Department Revenues and Expenditures
The following charts reflect comparative budget to actual information for the General Fund departments.

General Fund Department Revenue Summary
For the Quarter Ended March 31, 2024
Department
Budget
FY 2022/23
Revenues
through
03/31/2023
% Received
FY2022/23
Budget
FY 2023/24
Revenues
through
03/31/2024
% Received
FY 2023/24
City Manager - - 0.0% 125,000 36,397 29.1% Community Development 4,255,800 2,717,426 63.9% 4,741,300 3,363,530 70.9% Fire 562,600 638,524 113.5% 2,819,500 573,563 20.3% Parks & Recreation 2,044,800 1,129,126 55.2% 2,479,000 1,380,819 55.7% Police 1,413,100 612,938 43.4% 1,564,800 611,625 39.1% Public Services 278,800 134,048 48.1% 245,200 209,097 85.3% Total 8,555,100$ 5,232,061$ 61.2% 11,974,800$ 6,175,030$ 51.6% 177
4 | P a g e
Year-to-date General Fund department revenues through March 31, 2024 is $6.2 million (51.6% of budget) compared to $5.2 million (61.2% of budget) one year ago. The FY 2023/24 Fire revenue budget has been adjusted to directly reflect resources from the Community Facilities District No. 1. At this time, department revenues appear to be in line with the budget.

General Fund Department Expenditure Summary
For the Quarter Ended March 31, 2024
Departments have expended approximately 58% of their total budget in the General Fund for FY 2023/24.

Expenditures are generally incurred as needs arise and not equally throughout the year. As of March 31, 2024, both revenues and expenditures are within budgetary expectations. The City Manager’s budget for FY 2023/24 includes a $1.2 million budget appropriation from the General Fund reserves for the architectural and engineering services contract for the construction of the fourth fire station.

Department
Budget
FY 2022/23
Expended
through
03/31/2023
% Expended
FY 2022/23
Budget
FY 2023/24
Expended
through
03/31/2024
% Expended
FY 2023/24
City Council 97,800 48,770 49.9% 99,400 71,817 72.3% City Manager 1,154,900 806,349 69.8% 2,810,058 990,923 35.3% City Attorney 2,118,400 1,263,008 59.6% 1,429,617 762,006 53.3% City Clerk 398,000 217,424 54.6% 329,000 182,720 55.5% Administrative Services 7,401,800 3,978,837 53.8% 6,150,891 3,733,261 60.7% Community Development 5,553,300 3,346,394 60.3% 6,446,715 3,336,786 51.8% Fire 12,465,000 8,726,833 70.0% 16,047,149 10,636,348 66.3% Parks & Recreation 6,769,800 3,837,019 56.7% 9,163,908 3,790,706 41.4% Police 21,680,100 15,125,483 69.8% 24,864,197 16,139,190 64.9% Public Services 5,501,800 2,933,243 53.3% 6,137,658 3,860,919 62.9% Non Departmental 4,971,400 2,918,814 58.7% 4,523,350 1,708,116 37.8% Total 68,112,300$ 43,202,173$ 63.4% 78,001,943$ 45,212,793$ 58.0% 178
City of Rocklin
Strategic Pillars 2023-25
2023-2025 Strategic Planning Framework
179
City of Rocklin
Strategic Pillars 2023-25
Rocklin is resilient and seeks ways to assist the community, businesses and citizens to be adaptable in the face of a changing world. The community is connected through a network of roadways, trails, and sidewalks that allow people and goods to move safely and efficiently throughout the City. Rocklin’s infrastructure is designed, built, and maintained to withstand and quickly recover from disasters and disruptions.

Pillar Objective Progress Update
January – March 2024

1. Work towards constructing and staffing a 4th
Rocklin Fire Station south/east of Interstate 80
Staff met with the station design consultant to establish basic design needs for new Fire Station as they work towards
conceptual plan drawings.

2. Update the City’s drainage infrastructure
master plan and prioritize critical
improvements
Consultant was retained and is working to identify creek crossing areas for maintenance and CIP work.

3. Update the City’s ADA Transition Plan

4. Establish a 3-year Pavement Management
Program

5. Create and Implement a Strategic Plan for
Information Technology services
RFP document creation completed.

6. Strengthen Interagency Relationships (FEMA,
Caltrans, CalOES, Army Corps, CDFW, etc.)
Regular coordination meetings are on-going.

Staff worked with PCWA to help them lower their repair costs by including their pavement repairs into our larger resurfacing project. This provided PCWA access to a larger economy of scale project which will directly benefit homeowners and businesses who are connecting water service or upgrading water service.

7. Identify innovative solutions to infrastructure
maintenance and enhancements

8. Implement programs to reduce fire loss and
increase community preparedness
Staff reviewed fire hydrant infrastructure and ways to maintain and improve visibility and access for fire hydrants.
180
City of Rocklin
Strategic Pillars 2023-25
Rocklin stimulates a vibrant and diverse community through technology and efficient planning that is flexible and responsive. Rocklin’s business friendly environment promotes economic vitality, welcoming new and supporting existing businesses through excellent customer service.

Pillar Objective Progress Update
January – March 2024

1. Continue implementation of the adopted Economic
Development Strategy and support efforts to recruit,
retain and expand local businesses
Attended the GSEC trip to Germany to strengthen
local workforce development relationships with larger
corporations.

2. Invest in technology that supports economic development efforts
Completed initial testing and launched electronic plan
review.

Launched Solar App.

3. Nurture efforts to establish the Quarry District as a regional destination
Executed Purchase & Sale Agreement with G3
Concepts for Big Gun Property.

4. Establish a small business outreach program with CDD to assist business owners with planning, permitting, and
inspections of new and tenant improvement projects

5. Create and promote events and activities that will attract outside visitors and overnight stays

6. Support the newly created Arts Commission’s efforts:
o To review, update, and implement elements of the
2016 Rocklin Public Art Master Plan
o To advise the city council on all matters affecting
arts and culture of the city
o To encourage programs in the arts and to promote
the cultural enrichment of the community;
o To establish an effective liaison between the city,
county, and local cultural and artistic groups
Launched Arts Commission Community Survey on
January 16. Data collected will be used to encourage
and promote arts and cultural programs in the
community.
181
City of Rocklin
Strategic Pillars 2023-25
Rocklin responsive to the unique and emerging needs of the community and offers a quality of life that supports health, happiness and prosperity to all. This results in a community where residents have access to diverse parks, unique amenities, inviting gathering spaces, quality events, and exceptional educational opportunities.

Pillar Objective Progress Update
January – March 2024

1. Update the City’s Zoning Code Received proposals February 23 and conducted interviews week of March 18.

2. Use master planning processes to guide
future development of parks that provide the
community with amenities that currently are
not offered within Rocklin’s park system
City Council awarded a design contract for the SWRA
improvements for pickleball and the restroom.

Building Demolition Completed February 1.

Pickleball, restrooms and maintenance facility are in plan process.

3. Increase recreation programing to ensure
programs are offered to all ages and abilities
within the community
Rec Technologies app for court rentals and tournaments has been a successful partnership and will be expanding to offer youth programming in the Fall.

XOSO is an adult sports contractor and has been successfully running Adult Volleyball, Pickleball, Kickball, and Softball.

4. Identify critical gaps in City Trails within the
public Right Of Way
Engineering issued a purchase order and the work is underway for creating Rocklin’s Active Transportation Plan (ATP).

5. Complete the Oak & Pine affordable housing
project and support efforts to increase the
availability of affordable housing
Provided feedback on project special studies and coordinated steps for NEPA compliance.

6. Continue to work with regional partners to
address homelessness in the City
PIT Count was conducted on January 24. Staff continue ongoing discussions at CoC about PIT Count data
182
City of Rocklin
Strategic Pillars 2023-25
Rocklin seeks opportunities to diversify its funding sources to ensure a strong fiscal foundation. Intentional long-term financial planning ensures community success and supports the City’s quality of life.

Pillar Objective Progress Update
January – March 2024

1. Evaluate opportunities to create new sources of revenue to support critical City services
Adding new cellular site at Whitney Park and Dish
colocation at Twin Oaks Park.

2. Implement a new Records Management enterprise
system that is user friendly for both City staff and the public

3. Implement a Section 115 Trust to better address
CalPERS obligations

4. Implement a two-year operating budget Exploring vendors that provide an electronic budget software.

5. Update the City’s Purchasing Code Drafting updates to procurement code for presentation to City Council in 2024.

6. Update Infrastructure Reserve Studies

7. Implement comprehensive workforce development and
succession planning programs
Developed a draft engagement plan and have regular
meetings with the Workforce Health consultant to
finalize and start implementing the engagement plan.

Focus shifted back to completing the performance
management process, which will help with the
development of a succession planning program.

8. Establish plans for reaching 100% funded for the City’s facility and fleet replacement reserves
183
City of Rocklin
Strategic Pillars 2023-25
Rocklin residents feel comfortable walking and biking throughout the community, enjoying parks and public spaces, and know that the City is prioritizing the safety, health, and wellbeing of its community. Rocklin invests in public safety by providing resources and technology to consistently reduce crime and ensure the City remains safe. The City partners with nonprofits, social service agencies, and the community to address the Root causes of crime and social instability.

Pillar Objective Progress Update
January – March 2024

1. Maintain, improve, and expand City partnerships that aid in crime prevention and creating a safe community
Continue to build upon the relationships staff have with major retailers in an effort to further reduce the amount of retail theft that occurs in the City.

2. Continue public education efforts regarding prevention of crimes of opportunity
Plans to hold an “Every 15 minutes” training at Whitney High School.

Hosted a RockPAL Boxing clinic during spring break.

3. Evaluate the creation of a Real Time Crime Center RTCC Software vendor was identified and brought to Council for approval in January 2024. RPD currently
transitioning out of the pilot and into full implementation.

4. Improve Interoperability between law enforcement,
fire, and EMS agencies
City Manager and Fire Chief working on funding to provide dual band radios for every emergency fire vehicle and
firefighter position.

5. Update antiquated Fire station alerting systems Fire Station Alerting System went live on January 31, 2024; reducing workload of dispatchers and improving
response times for firefighters.

6. Improve Cardiac Arrest Survivability by deploying
citizen CPR public education and increasing AED
distribution
AEDs and training for all City employees to occur during the 1st and 2nd quarter of 2024. Each City facility will receive a minimum of one new AED.
184
City Council
Staff Report

Subject:

AB 481 - Military Equipment Report and Inventory: Annual Update Date:

June 11, 2024
Submitted By:

Luke Sincerny, Captain
Rustin Banks, Chief
Department:

Police
Recommendation:

A
.

Introduce, Waive the Full Reading and Read by Title Only, an Ordinance of the City Council of the City of Rocklin Approving and Adopting A Military Equipment Use Policy For Fiscal Year 2024-25.

B
.

Receive the 2023 AB 481 annual Military Equipment Report and inventory listing.

Background:

California Assembly Bill (AB) 481 requires an annual ordinance for a law enforcement agency to adopt a policy for use of military equipment prior to purchasing, raising funds, acquiring, using and/or collaborating with other law enforcement agencies in the deployment or use of military equipment within the governing body’s jurisdiction. It is required per AB 481 to provide an annual report to the governing body for each type of military equipment approved within one year of approval and annually thereafter for as long as the military equipment is available for use.

In May 2023, the Rocklin City Council introduced an ordinance (No. 1164) adopting a military equipment policy authorizing use of all military equipment as outlined in the Rocklin Police Department inventory report. In order to adhere to the policy, as well as AB 481, an annual report must be submitted to the governing body with any updates relevant to the policy, and the governing body must vote on whether to re-adopt the ordinance at a regular meeting each year.

Per AB 481, the military equipment policy and inventory report will be available on the Police Department website for as long as the military equipment is available for use. The policy and annual report have been posted to the website for 30 days prior to the June 11, 2024 City Council meeting.

Fiscal Impact:

There is no fiscal impact associated with this action.

Item Number 5B.

185
ATTACHMENTS:

1. Ordinance

2. Rocklin Police Department Policy 706 - Military Equipment

3. 2023 Annual Military Equipment Report

4. Report Appendix A - 2023 Military Equipment Inventory List 186

Page 1 ends

Ord. No.

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND ADOPTING A MILITARY EQUIPMENT USE POLICY
FOR FISCAL YEAR 2024-25
WHEREAS, Assembly Bill 481, codified as Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of their governing body by ordinance adopting a "military equipment" use policy, at a regular meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment; and
WHEREAS, the Rocklin Police Department has submitted a Military Equipment Use Policy for Fiscal Year (FY) 2024 -25 for the City Council's consideration and adoption.

NOW, THEREFORE, the City Council of the City of Rocklin does ordain as follows:

Section 1. Purpose.

The purpose of this ordinance is to annually adopt the military equipment use policy as required by California Government Code section 7070 et seq., as amended from time to time, with the requisite findings and determinations set forth therein.

Section 2. Authority.

This ordinance is enacted under the authority granted to cities by Article XI, Section 7 of the California Constitution and Government Code sections 37100, and 7070, et seq.

Section 3. Findings.

A. Assembly Bill 481, codified as Government Code sections 7070 through 7075, requires law enforcement agencies to annually obtain approval of their governing body by ordinance adopting a "military equipment" use policy, which includes the Department's inventory of "military equipment," at a regular meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment, and Government Code section 7070 sp ecifically 187

Page 2 ends

Ord. No.
defines the term or phrase "military equipment."
B. The Rocklin Police Department's Military Equipment Use Policy is found within the Rocklin Police Department Policy Manual, Policy 706.

C. The Rocklin Police Department's Military Equipment Use Policy was published on the Rocklin Police Department's website and presented to the City Council at least thirty days prior to the regular City Council meeting wherein the Policy was considered for adoption.

D. The Rocklin Police Department's Military Equipment Use Policy meets the requirements of California Government Code section 7070(d).

Section 4. Determinations.

Based upon the findings set forth above, in addition to information provided as part of the regular City Council meeting wherein the Rocklin Police Department's Military Use Policy for FY 2024-25 was considered for adoption, the City Council of the City of Rocklin determines as follows:

1. The military equipment identified in the Rocklin Police Department's Military Equipment Use Policy is necessary, because there are no reasonable alternatives that can achieve the same objections of officer and civilian safety.

2. The Rocklin Police Department's Military Equipment Use Policy will safeguard the public ' s welfare, safety, civil rights, and civil liberties.

3. The military equipment identified in the Rocklin Police Department 's Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. The Rocklin Police Department's Military Equipment Use Policy is approved and adopted for FY 2024-25.

Section 5. Effective Date. This ordinance shall take effect 30 days after the date of its adoption.

Section 6. Environmental. The City Council hereby finds that this ordinance is not subject to review under the California Environmental Quality Act (CEQA) 188

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Ord. No.
pursuant to CEQA Guidelines sections 15060, subdivision (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061, subdivision (b)(3) (there isno possibility the activity in question may have a significant effect on the environment).

Section 7. Severability. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions to be declared invalid or unconstitutional.

Section 8. Publication. Within 15 days of passage of this ordinance, the City Clerk shall cause the full text of the ordinance, a summary of the ordinance, or an advertisement of the ordinance to be published in a newspaper of general circulation, with the names of those City Councilmembers voting for and against the ordinance, in accordance with Government Code section 36933.

INTRODUCED at a regular meeting of the City Council of the City of Rocklin held on June 11, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Rocklin held on _____________, 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
189

Page 4 ends

Ord. No.

Greg Janda, Mayor
________________________
Avinta Singh, City Clerk
First Reading: 06.11.2024
Second Reading:

Effective Date:
190

Rocklin Police Department

POLICY MANUAL

Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, use, collaborating in the use, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Rocklin Police Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of _.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms and standard-issue ammunition. • Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC , excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.

Policy
706
191

• Any other equipment as determined by a governing body or a state agency to require additional oversight.
706.2 POLICY
It is the policy of the Rocklin Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equi pment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipm ent the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of the Rocklin Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department. See Attachment A.

706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. 192

(b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipm ent for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment thr ough any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. The Department should not use military equipment belonging to any other law enforcement agency unless the military equipment is approved for use in that jurisdiction.

Military equipment use and acquisition is often a collaboration with the City of Roseville and the Roseville Police Department due to our regional SWAT and EOD teams. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department websit e for as long as the military equipment is available for use. The report shall include all in formation required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

706.9 COMPLAINT PROCEDURE
All complaints or concerns regarding this pol icy will be handled pursuant to the Department's normal complaint process.
193
RUSTIN BANKS, Chief of Police
CITY OF ROCKLIN Police Department, 4080 Rocklin Rd. Rocklin, CA 95677 RocklinPD.com | P. 916-625-5400 | F. 916-625-5495 | TTY. 916-632-4093

ROCKLIN POLICE DEPARTMENT
2023 ANNUAL MILITARY EQUIPMENT REPORT
ASSEMBLY BILL 481
Contact: Luke Sincerny, Captain – Professional Standards Unit (916) 625-5444, [email protected]

BACKGROUND
AB 481
Assembly Bill 481 (“AB 481” or the “Bill”) was signed by Governor Newsom on September 30, 2021, and requires that law enforcement agencies obtain approval from the agency’s governing body prior to purchasing, raising funds for, or acquiring “military equipment”, using “military equipment”, and collaborating with other law enforcement agencies in the deployment or use of “military equipment” within the governing body’s territorial jurisdiction.

The term “military equipment”, as used in AB 481, in fact does not necessarily indicate equipment that has been used by the military, obtained from the military, or is even considered military grade. Pursuant to AB 481, items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles (i.e. drones or bomb disposal robots), armored vehicles, command post vehicles, battering rams, water cannons, pepper balls, “bean bag” launchers, “rubber bullets”, long range acoustic devices, and commonly used long rifles. The Bill’s stated intent is to increase transparency, accountability and oversight surrounding the acquisition and use of the designated “military equipment” by state and local law enforcement.

After initial approval by the governing body, AB 481 requires law enforcement agencies that receive approval for the use of “military equipment” to submit annual reports to the governing body regarding the use of the equipment, any complaints received, any internal audits or other information about violations of the military equipment use policy, the cost and quantity of each type of military equipment, and the quantity of military equipment if the agency intends to acquire additional military equipment in the next year. The governing body is required to review any ordinance it has adopted at least annually and vote on whether to renew the ordinance at a regular, public meeting.

Rocklin Police Department’s “Military Equipment” Policy

The Rocklin Police Department’s “Military Equipment” policy complies with AB 481 and is based on a model 194
RUSTIN BANKS, Chief of Police
CITY OF ROCKLIN Police Department, 4080 Rocklin Rd. Rocklin, CA 95677 RocklinPD.com | P. 916-625-5400 | F. 916-625-5495 | TTY. 916-632-4093 policy utilized by many other law enforcement agencies in California. The “Military Equipment” policy is reviewed annually and published on the Rocklin Police Department’s website.

ANNUAL REPORTING
The Rocklin Police Department is required to prepare an annual report for its governing body on the status of the military equipment program. The report must be made publicly available on the department’s website for as long as the military equipment is available for use, and the report must include, at a minimum, all information as required by Government Code § 7072. This annual military equipment covers the period of January 1, 2023 to December 31, 2023.

Use of Equipment
All “Military Equipment” maintained by the Rocklin Police Department is intended to be used to support law enforcement operations in order to safeguard the public’s welfare, safety, civil rights, and civil liberties. Any Military Equipment used during the reporting period was consistent with such intended use and pursuant to the Department’s Military Equipment Policy. Attached as Appendix A to this report is a summary of the equipment used and the purpose of the use during the reporting period.

Civilian Complaint Reporting
The Rocklin Police Department maintains a procedure for citizens to report a complaint or concern associated with the Department. The Rocklin Police Department has not received any complaints from the public during the reporting period regarding the intended or actual use of Military Equipment or the Department’s Military Equipment Policy.

Internal Audits
The Rocklin Police Department has assigned a designee to act as the Military Equipment Coordinator. The Military Equipment Coordinator, among other duties, conducts an annual inventory of all equipment listed under the “Military Equipment” policy. The Rocklin Police Department has all equipment listed under this policy documented and accounted for. There have been no reports or complaints of violations of the Military Equipment Policy during the reporting period, and no internal audits have indicated any violations or misuse.

Fiscal Impact
There is no fiscal impact associated with equipment identified under the “Military Equipment” policy, as the equipment has already been acquired and / or budgeted for. Any future equipment would be subject to approved budgets at the time of acquisition and approval. Attached as Appendix A to this report is the Rocklin Police Department’s current inventory of Military Equipment. Appendix A lists any initial and ongoing costs 195
RUSTIN BANKS, Chief of Police
CITY OF ROCKLIN Police Department, 4080 Rocklin Rd. Rocklin, CA 95677 RocklinPD.com | P. 916-625-5400 | F. 916-625-5495 | TTY. 916-632-4093 associated with the Military Equipment. All Military Equipment is funded by City of Rocklin’s general fund allocated to the Rocklin Police Department unless otherwise indicated on the current inventory list (e.g., paid for by another local agency, grant funded, etc.).

Quantity Possessed
The Rocklin Police Department maintains an updated list of “Military Equipment” in its inventory. Attached as Appendix A to this report is the current list of qualifying equipment maintained by the Department.

Intent to Acquire Additional Military Equipment
During the next calendar year for reporting purposes (January 1, 2024 – December 31, 2024), the Rocklin Police Department does not intend to acquire new equipment that is not already listed on the current Military Equipment inventory (Appendix A). If warranted, the Department does intend on replacing old equipment that is nearing the end of its expected lifespan, but this will be replacement only and it will not expand existing quantities.

Respectfully submitted,
Captain Luke Sincerny
196
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE PepperBall SA-200 Launcher
DESCRIPTION .68 caliber, air powered, less lethal PepperBall launcher. Rounds - PepperBall, Capsaicin II, .68 caliber, red in color.

QUANTITY 3 PepperBall Launchers / 400 Rounds of PepperBall rounds CAPABLITIES Operational range of 5 feet - 150 feet, allows for rapid follow up engagements.

EXPECTED LIFESPAN PepperBall Launcher - 15 years / PepperBall Rounds - 10 years

MANUFACTURER'S

DESCRIPTION

PURPOSE AND AUTHORIZED
USES
To limit the escalation of conflict when applicable and compel an individual to cease their actions when less lethal bean bag rounds present a reasonable option. Can be used to control potentially vicious animals. Potential use to gain tactical advantages. Can be used against specific, violent agitators in riot / crowd control situations. Effective de-escalation tactic due to increased distance from personnel to subject.

FISCAL IMPACT Per PepperBall Launcher - $500 / PepperBall Rounds - $1000 for 500 rounds LEGAL / PROCEDURAL RULES Rocklin policy 301, 301.3, 304, 304.9, 304.10 REQUIRED TRAINING Personnel utilizing PepperBall Launchers shall be trained by a POST certified instructor and subject to additional annual training.

COMPLIANCE MECHANISIMS Use is subject to applicable policy and by authorized personnel. 2023 USAGE No deployments outside of training
Rocklin Police Department
197
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE DJI Matrice 300 RTK Drone with Zenmuse H20 Camera
DESCRIPTION Quadcopter drone with thermal imaging Zenmuse H20 camera, smart controller and batteries.

QUANTITY 1
CAPABLITIES Flight up to 400 feet in altitude with an unobstructed range of 4.9 miles, or within line of sight. Zenmuse camera is capable of 23 times hybrid optical zoom, and 200 times maximum zoom.

EXPECTED LIFESPAN 5 years

MANUFACTURER'S

DESCRIPTION
The Matrice 300 RTK is DJI's latest commercial drone platform that takes inspiration from modern aviation systems. Offering up to 55 minutes of flight time, advanced AI capabilities, 6 direction sensing and more.

FISCAL IMPACT Initial cost - $30,000 / Annual maintenance - $500 LEGAL / PROCEDURAL RULES Rocklin PD Policy 610 / FAA Part 107 Regulations REQUIRED TRAINING Initial 20 hr Ground School Training. Must pass the FAA Part 107 Test to obtain license to fly the drones and re-apply for license / test every two years. Pilots must attend ongoing monthly training.

COMPLIANCE MECHANISIMS Operational use under the review of the drone coordinator.

Rocklin Police Department
198
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE DJI Mavic 2 Enterprise Dual Drone
DESCRIPTION Quadcopter drone with thermal imaging camera, spotlight, speaker, beacon, smart controller and batteries
QUANTITY 3
CAPABLITIES Flight up to 400 feet in altitude with an unobstructed range of 3.5 miles, or within line of sight.

EXPECTED LIFESPAN 5 years

MANUFACTURER'S

DESCRIPTION
The Mavic 2 Enterprise is the ultimate expression of a tool that delivers beyond expectation to meet current workplace challenges and future demands.

FISCAL IMPACT Initial cost per drone - $6000 / Annual maintenance per drone - $200 LEGAL / PROCEDURAL RULES Rocklin PD Policy 610 / FAA Part 107 Regulations REQUIRED TRAINING Initial 20 hr Ground School Training. Must pass the FAA Part 107 Test to obtain license to fly the drones and re-apply for license / test every two years. Pilots must attend ongoing monthly training.

COMPLIANCE MECHANISIMS Operational use under the review of the drone coordinator.

Rocklin Police Department
199
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE DJI Mavic Mini 2 Drone
DESCRIPTION Mini quadcopter drone with camera, controller and batteries QUANTITY 3
CAPABLITIES Flight up to 400 feet in altitude with an unobstructed range of 3.7 miles, or within line of sight.

EXPECTED LIFESPAN 5 years

MANUFACTURER'S

DESCRIPTION
The DJI Mini 2 is a compact drone with ultra-clear 4k video.

PURPOSE AND AUTHORIZED
USES
Drones are utilized to enhance the department's mission of protecting lives and property when other means or resources are not available or are less effective. Uses include, but are not limited to; search / rescue, major collision investigations, natural disaster management, crime scene photography, SWAT or other tactical public safety and life preservation mission, and in FISCAL IMPACT Initial cost per drone - $500 / Annual maintenance per drone - $200 LEGAL / PROCEDURAL RULES Rocklin PD Policy 610 / FAA Part 107 Regulations REQUIRED TRAINING Initial 20 hr Ground School Training. Must pass the FAA Part 107 Test to obtain license to fly the drones and re-apply for license / test every two years. Pilots must attend ongoing monthly training.

COMPLIANCE MECHANISIMS Operational use under the review of the drone coordinator.

Rocklin Police Department
200
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE DJI Avata
DESCRIPTION Quadcopter drone with 4K video capabilities, smart controller and batteries.

Smaller in size and therefore more maneuverable in confined spaces.

QUANTITY 1
CAPABLITIES Flight time of 18 minutes, generally used for indoor use, 155 degree field of view with 4K video resolution.

EXPECTED LIFESPAN 5 years

MANUFACTURER'S

DESCRIPTION
The Avata is a First Person View quadcopter drone with 4K stabilized video.

Safety features include built-in propeller guard, emergency brake button and downward sensors.

FISCAL IMPACT Initial cost - $600 / Annual maintenance - $50 LEGAL / PROCEDURAL RULES Rocklin PD Policy 610 / FAA Part 107 Regulations REQUIRED TRAINING Initial 20 hr Ground School Training. Must pass the FAA Part 107 Test to obtain license to fly the drones and re-apply for license / test every two years. Pilots must attend ongoing monthly training.

COMPLIANCE MECHANISIMS Operational use under the review of the drone coordinator. 2023 USAGE - ALL DRONES Flight Total: 220 - Cases / Incidents: 114 Demos: 11 Training / other: 95 Rocklin Police Department
201
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Remote Operated Robot - Remotec Andros F5 - SHARED ASSET with Regional EOD
DESCRIPTION Heavy-duty, remote controlled robot that can be configured with treads or pneumatic wheels / tires. Approximately 800 lbs. Equipped with an articulating arm.

QUANTITY 1
CAPABLITIES Can be operated up to approximately 300 yards away, able to breach windows and doors remotely, ability to clear potential threats remotely via camera, equipped with speaker, light, and manipulator for multiple accessories and tool combinations. Safely assess and disrupt potential explosive devices.

EXPECTED LIFESPAN 10 years

MANUFACTURER'S

DESCRIPTION
Versatile, heavy-duty robot. Proven stair climbing ability, rugged chassis, multiple communication options and tool combinations.

PURPOSE AND AUTHORIZED
USES
Used to remotely gain visual / audio data, deliver HNT phones, open / breach doors and windows, disrupt packages and clear buildings and outdoor areas.

FISCAL IMPACT Initial cost - $300,000 / Annual maintenance - $1000

LEGAL / PROCEDURAL RULES
Regional EOD manual, Law enforcement purposes only, Regional MOU REQUIRED TRAINING EOD personnel participate in ongoing, monthly training.

COMPLIANCE MECHANISIMS Use authorized by Incident Commander, Tactical Commander, EOD personnel.

Rocklin Police Department
202
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Remote Operated Robot - ICOR - Mini Caliber - SHARED ASSET with Regional EOD
DESCRIPTION Remote operated robot, tread driven, approximately 50 lbs in size, equipped with an articulating arm, camera, speaker, light, and disrupter.

QUANTITY 1
CAPABLITIES Can be operated up to approximately 300 yards away, able to clear potential threats remotely via camera, equipped with speaker, and manipulator for multiple accessories and tool combinations. Safely assess and disrupt potential explosive devices.

EXPECTED LIFESPAN 10 years

MANUFACTURER'S

DESCRIPTION
Highly portable and versatile, simple to operate and deploy for searching buildings and disrupt potentially hazardous packages remotely.

PURPOSE AND AUTHORIZED
USES
Used to remotely gain visual / audio data, deliver HNT phones, open some doors, disrupt packages and clear buildings and outdoor areas.

FISCAL IMPACT Initial cost - $75, 000 / Annual maintenance - $500

LEGAL / PROCEDURAL RULES
Regional EOD manual, Law enforcement purposes only, Regional MOU REQUIRED TRAINING EOD personnel participate in ongoing, monthly training.

COMPLIANCE MECHANISIMS Use authorized by Incident Commander, Tactical Commander, EOD personnel.

Rocklin Police Department
203
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Remote Operated Robot - iRobot - 510 Packbot - SHARED ASSET with Regional EOD
DESCRIPTION Remote operated robot, tread driven, approximately 50 lbs in size, equipped with an articulating arm, camera, speaker, light, and disrupter.

QUANTITY 2
CAPABLITIES Can be operated up to approximately 300 yards away, able to clear potential threats remotely via camera, equipped with speaker, and manipulator for multiple accessories and tool combinations. Safely assess and disrupt potential explosive devices.

EXPECTED LIFESPAN 10 years

MANUFACTURER'S

DESCRIPTION
Man-transportable robot that performs bomb disposal, surveillance and reconnaissance. Climbs stairs, navigates narrow passages, relaying video and audio while keeping the operator safe through distance. Deployable by one person in under two minutes.

PURPOSE AND AUTHORIZED
USES
Used to remotely gain visual / audio data, deliver HNT phones, open / breach doors and windows, disrupt packages and clear buildings and outdoor areas.

FISCAL IMPACT Initial cost $75,000 / Annual maintenance - $1000

LEGAL / PROCEDURAL RULES
Regional EOD manual, Law enforcement purposes only, Regional MOU REQUIRED TRAINING EOD personnel participate in ongoing, monthly training.

COMPLIANCE MECHANISIMS Use authorized by Incident Commander, Tactical Commander, EOD personnel.
2023 USAGE - ALL ROBOTS 5 EOD Deployments // Various Training Deployments Rocklin Police Department
204
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE ARMORED VEHICLE - Tactical Response Vehicle (TRV) - SHARED ASSET between Rocklin PD, Roseville PD and Placer County Sheriff's Office DESCRIPTION 2005 LENCO BEARCAT - Armored personnel carrier, four wheeled, green in color. Equipped with red / blue lights, siren, loudspeaker, winch, ram, spotlights and rotating overwatch turret. Can hold a driver and 8-10 personnel.

QUANTITY 1
CAPABLITIES Open floor plan allows for transport, security and rescue of personnel / citizens. Armor provides greater safety to personnel / citizens from various projectiles up to .50 caliber rounds.

EXPECTED LIFESPAN 20 - 25 years

MANUFACTURER'S

DESCRIPTION
Four-wheeled, five-speed automatic transmission, Ford F550 chassis, diesel engine powered personnel carrier with ballistic glass and armor rated up to .50 caliber.

PURPOSE AND AUTHORIZED
USES
To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents to include active shooters. Use of the armored vehicle authorized by watch commander or SWAT commander.

FISCAL IMPACT Initial cost - $250,000 // Annual Maintenance - $10,000 LEGAL / PROCEDURAL RULES Rocklin Policy 418.11 and Roseville / Rocklin SWAT Team Manual REQUIRED TRAINING To be used only by officers trained in familiarization and deployment and in a manner consistent with Department policy.

COMPLIANCE MECHANISIMS Operational use under the review of the watch commander or SWAT commander.
2023 USAGE 3 Tactical Deployments // Various Training Deployments Rocklin Police Department
205
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Mobile Command Trailer
DESCRIPTION 2 axle, custom TPD box style bumper pull trailer, with loading door and personnel door, black and white with Rocklin Police Department identifiers on it, retractable awning, equipped with a generator and multiple communication systems.

QUANTITY 1
CAPABLITIES Provides shelter and a mobile office for command post personnel. Equipped with a 7,500 watt generator, multiple computer systems and multiple radio systems.

EXPECTED LIFESPAN 25 years

MANUFACTURER'S

DESCRIPTION
High quality, extremely durable Mobile Command Trailer. Highly customizable with multiple configurations and options.

PURPOSE AND AUTHORIZED
USES
Used as a command post office for incident command at extended critical incidents, natural disaster assistance and large preplanned events. Use authorized by watch commander or incident commander.

FISCAL IMPACT Initial cost - $75,000 / Annual maintenance - $500 LEGAL / PROCEDURAL RULES Rocklin Policy 705.6 / California State Law vehicle operation REQUIRED TRAINING Mobile Command Trailer to be used by personnel who have been properly trained the safe handling and trailering.

COMPLIANCE MECHANISIMS Use limited to trained personnel at the authorization of the watch commander or incident commander.
2023 USAGE 1 DUI Checkpoint // 1 Missing Person incident Rocklin Police Department
206
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Breaching Shotgun and Rounds
DESCRIPTION Royal Arms Remington 870 12 Gauge Express Breaching Shotgun, pump action, short barrel with stand off compensator, pistol grip and single point sling. Ammunition used - Royal Arms TESAR - #2, 425 grain, compressed copper frangible breaching round.

QUANTITY 2 shotguns / 25 rounds of ammunition
CAPABLITIES Shotgun designed specifically for the operator to quickly breach doors by destroying deadbolts, locks and hinges. The stand-off compensator allows for positive placement for correct position and vents gases to prevent overpressure.

EXPECTED LIFESPAN 30,000 rounds

MANUFACTURER'S

DESCRIPTION
Using the Remington 870 Express Model 12 Gauge Shotgun as the base, we completely modify it with custom CNC machined parts. Royal Arms invented breaching shotguns.

PURPOSE AND AUTHORIZED
USES
To quickly and safely gain entry into a structure at the authorization of the Incident Commander or SWAT Commander during an incident or in training.

FISCAL IMPACT Initial cost per shotgun - $850 / Cost per round of ammunition - $5 LEGAL / PROCEDURAL RULES Roseville / Rocklin SWAT Team Manual / Rocklin Policy 308.3.2 REQUIRED TRAINING Users limited to active SWAT personnel who have attended a 16 hour Shotgun Breacher Course, continued annual training.

COMPLIANCE MECHANISIMS Use designated at the discretion of the SWAT Commander or appropriate SWAT Team supervisor.
2023 USAGE No deployments outside of training
Rocklin Police Department
207
Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE AR-15 Rifle and Ammunition
DESCRIPTION Colt, AR-15, Semi-Automatic Rifle, chambered in 5.56 / .223, magazine fed, shoulder fired with a pistol grip, outfitted with a sling and light. Rifles assigned to patrol feature 16 inch barrels and rifles assigned to SWAT personnel feature 10.5 inch barrels for increased maneuverability.

AMMUNITION - Speer LE, Gold Dot , .223 caliber, 62 grain QUANTITY 52 AR-15 Rifles / 30,000 rounds of Speer Gold Dot Ammunition CAPABLITIES Rifles provide greater accuracy at distance and the ability to defeat threats utilizing body armor. Provides personnel with the ability to meet or exceed a suspects firepower.

EXPECTED LIFESPAN Rifle - 15,000 rounds / Ammunition - no expiration

MANUFACTURER'S

DESCRIPTION
RIFLES - Colt AR-15 is the finest tool for local, regional and national law enforcement agencies. Dependable and thoroughly field-tested.

AMMUNITION - Speer Gold Dot features nickel plated brass cases and boxer primers with a non-corrosive round. Gold Dot rifle ammunition asserts remarkable accuracy.

PURPOSE AND AUTHORIZED
USES
To be used as precision weapons to address a potentially lethal threat with more accuracy and from greater distances than a pistol; providing more standoff in order to protect personnel and civilians alike.

FISCAL IMPACT
Per Rifle - $1,500 / Annual maintenance per rifle - approximately $30 / Ammunition - $300 per case of 500 rounds
LEGAL / PROCEDURAL RULES Rocklin policy 301, 308.3.3, 410.6 REQUIRED TRAINING Personnel must be POST certified in patrol rifle and pass annual qualification conducted during annual rifle training.

COMPLIANCE MECHANISIMS POST patrol rifle certification, Rocklin Police Department patrol rifle qualification.
2023 USAGE No rounds fired outside of training
Rocklin Police Department
208
Rocklin Police Department Military Equipment Inventory 2023 Appendix A

TYPE LIGHT-SOUND DISTRACTION DEVICE
DESCRIPTION Defense Technology, Low Roll Distraction Device, model 27914, reloadable flashbang // Combined Tactical Systems, model 7290-9, nine-bang, flashbang, non-reloadable
QUANTITY Defense Technology Low Roll Flash Bang Bodies - 24 Defense Technology Flash Bang reload - 100
Combined Tactical Systems 9-Bang Flashbang - 6
CAPABLITIES Non-bursting, non-fragmenting device that creates a thunderous bang with an intense bright light.

EXPECTED LIFESPAN No expiration

MANUFACTURER'S

DESCRIPTION
Defense Technology - non-bursting, designed to limit movement and rolling once deployed. Once deployed, emits a burst of light at 6-8 million Candelas and a 175dB bang. Combined Tactical System 9-bang - non-fragmenting, minimal movement that outputs arrhythmic bursts approximately .5 seconds apart at 180 dB and 1 million Candelas.

PURPOSE AND AUTHORIZED
USES
To produce atmospheric over-pressure and brilliant while light and, as a result, can cause short-term (6-8 seconds) of physiological / psychological sensory deprivation to give officers a tactical advantage. To be used during high-risk situations such as hostage rescues, high-risk search warrants, high- risk vehicle take downs, and other situations where there use would enhance officer safety.

FISCAL IMPACT Defense Technology Low Roll Flash Bang Bodies - $55 per body Defense Technology Flash Bang reload - $33 per reload
Combined Tactical Systems 9-Bang Flashbang - $140 per 9-bang LEGAL / PROCEDURAL RULES Roseville / Rocklin SWAT Manual REQUIRED TRAINING Personnel deploying light-sound distraction devices shall attend an 80 hr POST certified SWAT school, Authorized personnel to attend ongoing COMPLIANCE MECHANISIMS Use of light-sound distraction devices shall be pursuant to use of force policy. 2023 USAGE One deployment by patrol for barricaded suspect, deployed by on-duty SWAT officer. Three deployments by SWAT Team on barricaded suspect incidents.

Total of 4 deployments. // Multiple training deployments.

Rocklin Police Department
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Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE 40MM Launcher and Rounds
DESCRIPTION Defense Technology, 40MM Single shot launcher, shoulder fired with a front grip and sling. Rounds - Defense Technology, 40MM Exact Impact Sponge, #6325 less lethal, lightweight plastic and foam projectile capable of 325 FPS.

QUANTITY 5 - 40MM Launchers / 30 - 40MM Rounds
CAPABLITIES Rifled barrel, single shot, launcher capable of firing various munitions in 40MM. 40MM exact impact sponge is a 30 gram foam projectile that delivers 120 ft/lbs of energy on impact. Operational range of 5 feet up to 131 feet.

EXPECTED LIFESPAN 40MM Launcher - 10,000 rounds / 40MM Exact Impact Rounds - 5 years

MANUFACTURER'S

DESCRIPTION
40MM Launcher is a tactical single shot launcher. It will fire standard 40MM less lethal ammunition. 40MM Exact Impact Sponge rounds provide accurate and effective performance.

PURPOSE AND AUTHORIZED
USES
To limit the escalation of conflict when applicable and compel an individual to cease their actions when 40MM less lethal rounds present a reasonable option. Can be used to control potentially vicious animals. Potential use to gain tactical advantages. Can be used against specific, violent agitators in riot / crowd control situations. Effective de-escalation tactic due to increased distance from personnel to subject.

FISCAL IMPACT Per 40MM Launcher - $1000 / Per 40MM impact round - $18 LEGAL / PROCEDURAL RULES Rocklin policy 301, 304.9 / Roseville / Rocklin SWAT Manual REQUIRED TRAINING Personnel utilizing 40MM shall be trained by a POST certified instructor and subject to additional annual training.

COMPLIANCE MECHANISIMS Use is subject to applicable policy and by authorized personnel. 2023 USAGE No deployments outside of training
Rocklin Police Department
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Rocklin Police Department Military Equipment Inventory 2023 Appendix A TYPE Less Lethal Shotgun and Rounds
DESCRIPTION Remington 870 Less Lethal Shotgun used to deploy 12 gauge less lethal rounds, shotgun is designated as solely less lethal by orange stock and fore end grip, equipped with a sling and light. Rounds - Defense Technology, 12- gauge drag stabilized less lethal beanbag round, #3027
QUANTITY 7 - Less Lethal Shotguns / 660 - drag stabilized less lethal rounds CAPABLITIES Fires a 12 gauge less lethal bean bag round at approximately 270 FPS with a range up to 75 feet.

EXPECTED LIFESPAN Less Lethal Shotgun - 30,000 rounds / Drag stabilized less lethal rounds - 5 years

MANUFACTURER'S

DESCRIPTION
The Remington 870 shotgun is a 12 gauge, pump action shotgun. The Defense Technology Drag Stabilized 12 gauge rounds loaded with a 40 gram tear shaped bag made from cotton and ballistic material blend and filled with #9 shot.

FISCAL IMPACT Per shotgun - $700 / Per round $5
LEGAL / PROCEDURAL RULES Rocklin policy 301, 304.9 / Roseville / Rocklin SWAT Manual REQUIRED TRAINING Personnel utilizing less lethal shotguns shall be trained by a POST certified instructor and subject to additional annual training.

COMPLIANCE MECHANISIMS Use is subject to applicable policy and by authorized personnel. 2023 USAGE Deployment of 2 (two) rounds at "suicide by cop" subject. // Multiple training deployments.

Rocklin Police Department
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Rocklin City CouncilJune 11, 2024

Rocklin City Council
June 11, 2024