Agenda packet — Rocklin City Council, November 18, 2025 (part 1 of 7)

ROCKLIN CITY COUNCIL

SPECIAL
City Council Special Meeting
City Hall - Council Chambers
3970 Rocklin Rd. Rocklin, CA
95677
Website:
www.rocklin.ca.us
November 18, 2025
Closed Session at 5:30 p.m.

Special Session at 6:00 p.m.

AMENDED AGENDA
*Closed Session Item CS2 added

JILL GAYALDO,

Mayor

DAVID BASS,

Vice Mayor

KEN BROADWAY,

Council Member

BILL HALLDIN,

Council Member

GREG JANDA,

Council Member

ALY ZIMMERMANN,

City Manager

MATTHEW MCOMBER,

City Attorney

DANIEL CHOE,

City Treasurer

AVINTA SINGH,

City Clerk

HOW TO PARTICIPATE
The City of Rocklin welcomes your interest and involvement in the City's legislative process. The City Council has established a procedure for addressing the Council. Persons wishing to address the City Council are asked to voluntarily complete and submit a speaker identification sheet to the City Clerk.

Speaker identification sheets are available near the entrance of the Council Chambers. For items listed on the agenda, any person may address the City Council at the time the item is considered. Speakers are requested to restrict their comments to the item as it appears on the agenda and stay within the required three-minute time limit. The Brown Act does not permit the City Council to take action on items brought up under Citizens Addressing the City Council.

WRITINGS RECEIVED AFTER AGENDA POSTING
Any writing or documents related to an agenda item for this meeting provided to the City Council will be made available for public inspection at City Hall, 3970 Rocklin Road, Rocklin, during normal business hours.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, the City of Rocklin encourages those with disabilities to participate fully in the public hearing process. If you have a special need in order to allow you to attend or participate in our public meeting and public hearing processes, including receiving notices, agendas, and other writings in appropriate alternative formats, please contact our office at (916) 625-5560 well in advance of the public meeting or public hearing you wish to attend so that we may make every reasonable effort to accommodate you.

LEVINE ACT PROVISIONS
The Levine Act requires a party (or the party’s agent(s)) to a proceeding before the City of Rocklin that involves any action or consideration to their contract, license, permit, or other entitlement for use, to disclose any campaign contribution made to a City elected or appointed officer (including Councilmembers, Planning Commissioners, and members of other City boards and commissions) totaling more than $500 within the 12 months before the City decision.

AUDIO/VISUAL PRESENTATIONS
If making a presentation regarding an agenda item, all audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance. The City is not responsible for the compatibility or operation of non-city devices or the functionality of non-city presentations.

City Council Special Meeting Agenda of November 18, 2025 1 CS1.

Pursuant to Government Code Section 54956.9(d)(1), Conference with Legal Counsel, Existing Litigation: Jones v. Madani, et al., Placer County Superior Case No. S-VC-0049988
CS2.

Pursuant to Government Code Section 54956.9(d)(1), Conference with Legal Counsel, Existing Litigation: Nicholas Hann v City of Rocklin, A. Teichert Son, Inc., et al., Placer County Superior Court Case No. S-CV-0047863

POSTING OF AGENDA
In accordance with Government Code Section 54954.2(a) this agenda was posted on the City's bulletin board at City Hall, 3970 Rocklin Road, Rocklin, and City of Rocklin website at www.rocklin.ca.us.

AGENDA

SPECIAL MEETING

INSTRUCTIONS
The public may listen to audio or view the meeting via live stream at https://www.rocklin.ca.us/agendas-minutes
.

For those that do not plan on attending in person, but wish to make a public comment during the meeting, public comments will be accepted in email form until 3:00 p.m. on the meeting day. Public comments should be submitted to the City Clerk at [email protected]
. Emailed public comments will be distributed to City Council and treated as a public record.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT ON CLOSED SESSION

CLOSED SESSION

REPORT OUT OF CLOSED SESSION

CALL GENERAL SESSION TO ORDER

PLEDGE OF ALLEGIANCE

AGENDA REVIEW

CITIZENS ADDRESSING THE CITY COUNCIL

City Council Special Meeting Agenda of November 18, 2025 2 C1.

Proclamation Declaring October as Hindu Heritage Month and Recognizing the Festival of Diwali
C2.

First Amendment to Financial Statement Audit Services Agreement C3.

First Amendment to Investment Management Services Agreement C4.

CentralSquare Technologies, LLC Solutions Agreement
C5.

Accounts Paid List - July to September 2025
C6.

AB 1600 Development Impact Fee Annual Reports for Fiscal Year 2024/25 C7.

Quarterly Treasurer's Report

CONSENT CALENDAR

Recommendation:

Approve a Proclamation Declaring October as Hindu Heritage Month and Recognizing the Festival of Diwali, and Designate the Mayor to Sign the Proclamation on Behalf of the City Council.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Ratifying and Authorizing the City Manager to Execute the First Amendment to the Agreement for Financial Statement Audit Services with Chavan & Associates, LLP and Related Expenditures.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Ratifying and Authorizing the City Manager to Execute the First Amendment to the Agreement for Investment Management and Advisory Services with Chandler Asset Management, Inc. and Related Expenditures.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute a Software Solutions Agreement with CentralSquare Technologies, LLC.

Recommendation:

Receive the Accounts Paid List for July 1, 2025 to September 30, 2025.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting Development Impact Fee Reports for the Period Ending June 30, 2025 as Required by Government Code Sections 66000 ET SEQ.

Recommendation:

Receive the Treasurer's Report for the Quarter Ending
September 30, 2025.

City Council Special Meeting Agenda of November 18, 2025 3 C8.

Janitorial and Security Services for City of Rocklin Park Facilities C9.

Temporary Construction Easement with Pacific Gas & Electric C10.

Call Processing Equipment Maintenance Agreement with AT&T C11.

Notice of Completion - Bluffs Subdivision Road Reconstruction Phase 1 Project C12.

Notice of Completion - Remediation of 5255 Pacific Street (Big Gun Site)

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Agreement for Services for Janitorial and Park Security Services for City of Rocklin Park Facilities and Authorizing the City Manager to Execute the Contract.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute a Temporary Construction Easement Agreement at 4201 Midas Ave with Pacific Gas & Electric Company.

Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Ratifying a Multi-Service Agreement with AT&T, Inc. and Authorizing the City Manager to Sign the Agreement and Subsequent Amendments.

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Approving Change Order No. 1 to the Bluffs Subdivision Road Reconstruction Phase 1 Project and Authorizing the City Manager to Execute Change Order No. 1 with All Phase Construction, Inc.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Public Work Known as the Bluffs Subdivision Road Reconstruction Phase 1 Project Approving the Notice of Completion Thereof, and Authorizing and Directing the Execution and Recordation of Said Notice on Behalf of the City (All Phase Construction, Inc.).

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Approving Change Order No. 1 For the Remediation of 5255 Pacific Street (Big Gun Site) Project and Authorizing the City Manager to Execute Change Order No. 1 with American Integrated Services, Inc.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Accepting the Public Work Known as the Remediation of 5255 Pacific Street (Big Gun Site) Project, Approving the Notice of Completion Thereof, and Authorizing and Directing the Execution and Recordation of Said Notice on Behalf of the City (American Integrated Services, Inc.).

City Council Special Meeting Agenda of November 18, 2025 4 C13.

Pacific Street at Midas Avenue Signal Pole Replacement
P1.

Proclamation Declaring October as Hindu Heritage Month and Recognizing the Festival of Diwali
PH1.

Annexation Into Community Facilities District No. 1 (College Park South (C-2 East and West))

Recommendation:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Approving a Notice of Exemption (Pacific Street at Midas Avenue Signal Pole Replacement).

B
.

Adopt a Resolution of the City Council of the City of Rocklin Awarding the Contract for the Pacific Street at Midas Avenue Signal Pole Replacement to Bear Electrical Solutions, LLC. and Authorizing the City Manager to Execute an Agreement.

PRESENTATIONS

PUBLIC HEARINGS

Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin of Annexation of Territory to Community Facilities District No. 1 (Annexation No. 95), Authorizing the Levy of a Special Tax, and Submitting Levy of Tax to Qualified Electors (College Park South (C-2 East and West), APNs 045-131- 015-000 and 045-131-016-000).

B
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring Results of Special Annexation Election, Determining Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien Pertaining to Community Facilities District No. 1 (Annexation No. 95) (College Park South (C-2 East and West), APNs 045-131-015-000 and 045- 131-016-000).

City Council Special Meeting Agenda of November 18, 2025 5 PH2.

Annexation Into Community Facilities District No. 5 (College Park South (C-2 East and West))
PH3.

Affordable Housing Agreements with Community HousingWorks for the Development of an Affordable Housing Project at Oak, Pine and Pacific Streets

Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin of Annexation of Territory to Community Facilities District No. 5 (Annexation No. 81), Authorizing the Levy of a Special Tax, and Submitting Levy of Tax to Qualified Electors (College Park South (C-2 East and West), APNs 045-131- 015-000 and 045-131-016-000).

B
.

Adopt a Resolution of the City Council of the City of Rocklin Declaring Results of Special Annexation Election, Determining Validity of Prior Proceedings, and Directing Recording of Amended Notice of Special Tax Lien Pertaining to Community Facilities District No. 5 (Annexation No. 81) (College Park South (C-2 East and West), APNs 045-131-015-000 and 045- 131-016-000).

Recommendation:

Conduct a Public Hearing and Consider the Following Actions:

A
.

Adopt a Resolution of the City Council of the City of Rocklin Approving an Amended and Restated Affordable Housing Agreement By and Between the City and Pacific Street Housing Associates Four, L.P., a California Limited Partnership.

B
.

Adopt a Resolution of the City Council of the City of Rocklin Approving an Affordable Housing Agreement By and Between the City and Pacific Street Housing Associates Nine, L.P., a California Limited Partnership.

FUTURE AGENDA ITEMS

ADJOURNMENT
City Council Special Meeting Agenda of November 18, 2025 6 City Council Special
Staff Report

Subject:

Proclamation Declaring October as Hindu Heritage Month and Recognizing the Festival of Diwali
Date:

November 18, 2025
Submitted By:

Avinta Singh, City Clerk
Department:

City Clerk's Office
Recommendation:

Approve a Proclamation Declaring October as Hindu Heritage Month and Recognizing the Festival of Diwali, and Designate the Mayor to Sign the Proclamation on Behalf of the City Council.

Item Number C1.

ATTACHMENTS:

1. Hindu Heritage Month Proclamation and Diwali Recognition 7 Issued by City Council

Proclamation
Hindu Heritage Month - October 2025
Recognizing the Festival of Diwali

WHEREAS, Hinduism is the third largest religion in the world with more than 1 billion followers worldwide including several million in the United States. The City of Rocklin is home t o a vibrant Hindu community and the Hindu heritage, culture, traditions, and values have enriched our diverse city; and

WHEREAS, Hindu-Americans have made significant contributions across all fields including science, education, medicine, law, politics, business, culture, sports and more; and

WHEREAS, the U .S. Congress officially passed unanimous resolutions since 2007 recognizing the religious and historical significance of Diwali; and

WHEREAS, in 2025, Diwali fell on Monday, October 20 in accordance with the lunar calendar, bringing together families, friends, and communities here in the U .S. and around the globe in goodwill, peace, and a shared sense of renewal . During the month of October 202 5, the Hindu community across the state of California and across the nation collectively celebrate d Hindu Heritage; providing an opportunity to focus on Hindu culture and its diverse spiritual traditions rooted in India; and

WHEREAS, Diwali is one of the most celebrated festivals of great significance to Hindu s, Sikhs, Jains and Buddhists; and

WHEREAS, celebrants renewed their commitment to upholding values of truth, non -harming, and restraint through their thoughts, words, and actions; and

WHEREAS, the shared Indian holiday of Diwali signifies a special tim e of peace and serenity with the hope of building bridges of understanding and tearing down barriers of intolerance.

NOW, THEREFORE, BE IT RESOLVED that the City of Rocklin does hereby recognize October as Hindu Heritage Month and the significance of Diwa li, Festival of Lights and Diwali's message of tolerance, compassion, and the victory of good over evil which resonates with American spirit.

In witness whereof I have hereunto set my hand and caused this seal to be affixed.

____________________________________________
Jill Gayaldo, Mayor

ATTEST:

Avinta Singh, City Clerk
8 City Council Special
Staff Report

Subject:

First Amendment to Financial Statement Audit Services Agreement Date:

November 18, 2025
Submitted By:

Diane Ahn, Accounting Officer
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Background:

Rocklin Municipal Code RMC Section 2.28.030 requires the City to conduct an annual audit of all City financial transactions and implement such recommendations as may be required to improve the City’s financial control and reporting practices.

On May 24, 2022, following the Request for Proposal process, the City entered into an agreement with Chavan & Associates, LLP (Contractor) to provide financial statement audit services for a three-year term ending June 30, 2025, with total compensation not to exceed $123,250.

The Contractor has been providing the required services and has demonstrated a thorough understanding of the City’s financial operations and reporting requirements.

The City and Contractor now desire to amend the existing agreement to extend the term for an additional two years through June 30, 2027, with an effective date of July 1, 2025. The amendment also increases the total compensation by $89,750, for a new not-to-exceed amount of $213,000, to cover financial statement audit services for fiscal years (FYs) ending June 30, 2025, and June 30, 2026.

Because the initial agreement term ended on June 30, 2025, the amendment requires City Council ratification to retroactively effectuate the First Amendment as of July 1, 2025, and to validate any expenses incurred to date. Staff recommends approval and ratification of the First Amendment and authorization for the City Manager to execute the Amendment for financial audit services.

Item Number C2.

9 Fiscal Impact:

There is no additional fiscal impact from this recommendation. Funds for financial statement audit services are available and appropriated in the FYs 2025-2027 Operating Budget within the General Fund.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - First Amendment

3. Original Agreement for Financial Statement Audit Services 10 Resolution No. 2025- November 18, 2025 Page 1 of 2

RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

RATIFYING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE FIRST AMENDMENT TO THE AGREEMENT FOR

FINANCIAL STATEMENT AUDIT SERVICES WITH

CHAVAN & ASSOCIATES, LLP AND RELATED EXPENDITURES

WHEREAS, Rocklin Municipal Code Section 2.28.030 requires the City to conduct an annual audit of all City financial transactions and implement such recommendations as required to improve the financial control and reporting of the City; and

WHEREAS, on May 24, 2022, the City entered into an agreement with Chavan & Associates, LLP (“Contractor”) to provide financial statement audit services, with an initial term through June 30, 2025, and total compensation of $123,250; and

WHEREAS, the City and Contractor now desire to amend the Agreement to extend the term through June 30, 2027, with an effective date of July 1, 2025, and increase the total compensation amount by $70,000 , for a new not -to-exceed amount of $193,250; and

WHEREAS, because the initial term end ed on June 30, 2025 , City Council ratification is required to effectuate the First Amendment as of July 1, 2025, and to validate any expenses incurred to date.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The recitals are true and correct and are incorporated herein by reference.

Section 2. The First Amendment to the Agreement between the City of Rocklin and Chavan & Associates, LLP, attached hereto and incorporated herein as Exhibit A, and the associated expenses incurred between July 1, 2025 and November 18, 2025, are hereby approved and ratified. The City Manager is hereby authorized and directed to execute the Amendment on behalf of the City.

11 Resolution No. 2025- November 18, 2025 Page 2 of 2
PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Jill Gayaldo, Mayor

ATTEST:

___________________________________
Avinta Singh, City Clerk
12 First Amendment Page 1 of 3
Chavan & Associates, LLP

FIRST AMENDMENT TO THE AGREEMENT BETWEEN

THE CITY OF ROCKLIN AND CHAVAN & ASSOCIATES, LLP

FOR FINANCIAL STATEMENT AUDIT SERVICES

This First Amendment is entered into between the City of Rocklin (“City”) and Chavan & Associates, LLP , a California registered limited liability partnership (“Contractor”).

R E C I T A L S

WHEREAS, City and Co ntractor have previously entered into an agreement on May 24, 2022 , to provide for financial statement audit services (“Original Agreement”); and

WHEREAS, the term of the Original Agreement was in effect until June 30, 2025, and total compensation was not to exceed $123,250; and

WHEREAS, City and Con tractor desire to amend the Agreement to extend the term to June 30, 202 7, to increase compensation by $ 89,750 for a total not -to-exceed amount of $213,000, and for the amendment to be effective as of July 1, 2025.

NOW, THEREFORE, the Agreement is amended as follows:

I. Subsection A of Section 2 (Compensation) of the Agreement is hereby deleted in its entirety and replaced, as of the effective date of this First Amendment with the following:

“2. COMPENSATION

A. The City shall pay Contractor for the services rendered pursuant to this agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total sum of Two Hundred Th irteen Thousand Dollars ($ 213,000). The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this Agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.”

II. Subsection A of Section 4 (Term of Contract) of the Agreement is hereby deleted in entirety and replaced, as of the effective date of this First Amendment with the following:

Docusign Envelope ID: 3E070891-2BE1-4F36-BED6-9FBABB782264 13 First Amendment Page 2 of 3
Chavan & Associates, LLP

“4. TERM OF CONTRACT

A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall continue in effect until June 30, 2027 unless sooner terminated as provided herein.”

III. Exhibit C (Schedule of Fees) of the Agreement is hereby deleted in its entirety and replaced, as of the effective date of this First Amendment with the following:

“Exhibit C
Schedule of Fees

Fiscal Year Ending
Hourly Rate Hours 2022 2023 2024 2025 2026
Engagement Partner $175 56 $9,800 $10,094 $10,397 $10,709 $11,030 Reviewing Partner $150 16 $2,400 $2,472 $2,546 $2,623 $2,701 Supervisor $100 92 $9,200 $9,476 $9,760 $10,053 $10,355 Senior Auditor $85 112 $9,520 $9,806 $10,100 $10,403 $10,715 Professional Staff $65 112 $7,280 $7,498 $7,723 $7,955 $8,194 Administrative Staff $50 16 $800 $824 $849 $873 $900
Professional Discount ($4,000) ($4,170) ($4,125) ($3,866) ($3,895) Total Fee Base Audit $35,000 $36,000 $37,250 $38,750 $40,000 Optional Services:

State Controller’s Report (City) 20 $3,500 $3,500 $3,500 $3,750 $3,750 State Controller’s Report (PFA) 10 $1,500 $1,500 $1,500 $1,750 $1,750 Total Maximum Price $40,000 $41,000 $42,250 $44,250 $45,500”

IV. REAFFIRMATION

In all other respects, the Agreement, as amended, and any attachments, remains in full force and effect.

V. ENTIRE AGREEMENT

The Agreement, as amended, and any attachments, constitute the entire understanding between City and Contractor.

VI. EFFECTIVE DATE

This First Amendment is effective as of July 1, 2025.

SIGNATURES ON FOLLOWING PAGE

Docusign Envelope ID: 3E070891-2BE1-4F36-BED6-9FBABB782264 14 First Amendment Page 3 of 3
Chavan & Associates, LLP

IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment to the Agreement. By their signatures below, each signatory represents that they have the authority to execute this First Amendment and to bind the Party on whose behalf their execution is made.

CITY OF ROCKLIN

Date: By:

Aly Zimmermann, City Manager

APPROVED AS TO FORM:

MATTHEW McOMBER

CITY ATTORNEY

By: ____________________________
Crystal Hodgson
Assistant City Attorney

ATTEST:

By:

Avinta Singh, City Clerk

CONTRACTOR

Date: By:

Khoa “Paul” Pham, Managing Partner
Docusign Envelope ID: 3E070891-2BE1-4F36-BED6-9FBABB782264 10/29/2025 | 5:13 PM PDT
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 City Council Special
Staff Report

Subject:

First Amendment to Investment Management Services Agreement Date:

November 18, 2025
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Background:

On September 27, 2022, following a competitive Request for Proposals process, the City entered into an agreement with Chandler Asset Management, Inc. (Contractor) to provide professional investment management services for the City’s investment portfolio. The agreement included an initial term through August 30, 2025, with options to renew for two additional one-year terms, and total compensation not to exceed $388,000.

The Contractor has provided investment management and advisory services for the City since the agreement’s inception and has consistently maintained compliance with the City’s Investment Policy and Government Code requirements.

The City and Contractor now desire to amend the existing agreement to extend the term through August 30, 2027, with an effective date of September 1, 2025. The extension will allow for continuity of service with a firm that has demonstrated sound investment performance, adherence to policy guidelines, and responsive client service.

Because the initial term ended on August 30, 2025, City Council ratification is required to retroactively effectuate the First Amendment as of September 1, 2025, and to validate any expenses incurred to date. Staff recommends approval and ratification of the First Amendment and authorization for the City Manager to execute the Amendment for Investment Management and Advisory Services.

Fiscal Impact:

There is no additional fiscal impact from this recommendation. Funds for investment management and advisory services are available and appropriated in the Fiscal Years 2025- 2027 Operating Budget within the General Fund.

Item Number C3.

32 ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A: First Amendment

3. Original Agreement for Investment and Advisory Services 33 Resolution No. 2025- November 18, 2025 Page 1 of 1
RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

RATIFYING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE FIRST AMENDMENT TO THE AGREEMENT FOR INVESTMENT

MANAGEMENT AND ADVISORY SERVICES WITH CHANDLER ASSET
MANAGEMENT, INC. AND RELATED EXPENDITURES

WHEREAS, on September 27, 2022, following a request for proposal s process, the City entered into an agreement with Chandler Asset Management, Inc. (“Contractor”) to provide investment management and advisory services, with an initial term through August 30, 2025, and options to renew the Agreement for two additional one-year terms, with total compensation of $388,000; and

WHEREAS, the City and Contractor now desire to amend the Agreement to extend the term through August 30, 2027, with an effective date of September 1, 2025; and

WHEREAS, because the initial term end ed on August 30, 2025 , City Council ratification is required to effectuate the First Amendment as of September 1, 2025, and to validate any expenses incurred to date.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The recitals are true and correct and are inc orporated herein by reference.

Section 2. The First Amendment to the Agreement between the City of Rocklin and Chandler Asset Management, Inc. , attached hereto and incorporated herein as Exhibit A , and the associated expenses incurred between September 1, 2025 and November 18, 2025, are hereby approved and ratified. The City Manager is directed and authorized to execute the Amendment on behalf of the City.

PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Jill Gayaldo, Mayor
ATTEST:

___________________________________
Avinta Singh, City Clerk
34 First Amendment Page 1 of 2
Chandler Asset Management, Inc.

FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF ROCKLIN AND CHANDLER ASSEST MANAGEMENT, INC.

FOR INVESTMENT MANAGEMENT AND ADVISORY SERVICES

This First Amendment is entered into between the City of Rocklin (“City”) , and Chandler Asset Management, Inc., a California Corporation (“Contractor”).

R E C I T A L S

WHEREAS, City and Contractor have previously entered into an agreement on September 27, 2022, to provide for investment management and advisory services (“Original Agreement”); and

WHEREAS, the term of the Original Agreement was in effect until August 30, 2025, with the option to renew the contract for two additional one-year terms; and

WHEREAS, City and Contractor desire to amend the Original Agreement to extend the term to August 30, 202 7, and the parties desire for the terms and conditions of this amendment to be effective and enforceable as of September 1, 2025.

NOW, THEREFORE, the Agreement is amended as follows:

I. Subsection A of Section 4 (Term of Contract) of the Agreement is hereby amended as of the effective date of this First Amendment to read as follows:

“4. TERM OF CONTRACT

A. This agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement and shall continue in effect until August 30, 2027 unless sooner terminated as provided herein.”

II. Subsection C of Section 4 (Term of Contract) of the Agreement is hereby deleted in its entirety.

III. REAFFIRMATION

In all other respects, the Agreement, as amended, and any attachments, remains in full force and effect.

IV. ENTIRE AGREEMENT

The Agreement, as amended, and any attachments, constitute the entire understanding between City and Contractor.

Docusign Envelope ID: CD239113-CD1E-42A4-8387-F4466802D359 35 First Amendment Page 2 of 2
Chandler Asset Management, Inc.

V. EFFECTIVE DATE

This First Amendment shall be effective as of September 1, 2025.

CITY OF ROCKLIN

Date: __________________________ By:

Aly Zimmermann, City Manager

APPROVED AS TO FORM:

MATTHEW McOMBER

CITY ATTORNEY

By: ____________________________
Crystal Hodgson
Assistant City Attorney

ATTEST:

By: __________________________
Avinta Singh, City Clerk

CONTRACTOR

Date: ________________________ By: _____________________________ Nicole Dragoo, CEO

10/23/2025
Docusign Envelope ID: CD239113-CD1E-42A4-8387-F4466802D359 36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
70 71
72 73
74 75
76 77
78 79
80 81
82 83
84 85
86 87
88 89
90 91
92 93
94 95
96 97
98 99
City Council Special
Staff Report

Subject:

CentralSquare Technologies, LLC Solutions Agreement
Date:

November 18, 2025
Submitted By:

Ruth Green, IT Manager
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - IT
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Approving and Authorizing the City Manager to Execute a Software Solutions Agreement with CentralSquare Technologies, LLC.

Background:

The City Council authorized the current CentralSquare Technologies, LLC Solutions (TRAKiT) Agreement (Resolution No. 2022-44) for a period of three years that will expire on December 31, 2025. This new Agreement will allow the City to continue the utilization of the TRAKiT software solution that streamlines permit workflow management, with GIS integrations for visual and location-based data and provides a citizen-facing online portal for submitting permit requests.

Pursuant to Rocklin Municipal Code Chapter 3.040, the City Council may suspend competitive bidding when doing so is determined to be in the best interest of the City. It is in the City's best interest to continue utilizing the TRACKiT solution to conserve resources, both time and cost, and to continue delivering valuable public services without the disruption of replacing a system that was enhanced with online permitting services within the past year. To ensure continued TRAKiT software services, staff recommends entering into a new three-year agreement with CentralSquare Technologies, LLC for a total amount of $162,238.55 (Year 1: $51,463.46, Year 2: $54,036.63, Year 3: $56,738.46) and suspend the competitive bidding process.

Fiscal Impact:

Sufficient funds are available in the Fiscal Years 2025-2027 Operating Budget to cover the cost of the proposed agreement. Funding for subsequent years will be included in future budgets, subject to City Council appropriation.

Item Number C4.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Agreement
100
Resolution No. 2025- November 18, 2025 Page 1 of 2

RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A SOFTWARE SOLUTIONS AGREEMENT WITH

CENTRALSQUARE TECHNOLOGIES, LLC

WHEREAS, the City of Rocklin (City) previously entered into an agreement with CentralSquare Technologies, LLC (“CentralSquare”) to provide software solutions and related support services for permit, project, and land management , which agreement expires on December 31, 2025; and

WHEREAS, CentralSquare’s software platform is proprietary, and the City has made substantial investments in configuration, implementation, and data integration with existing systems, and transitioning to a different software provider would result in significant costs, service disruption, and operational inefficiencies; and

WHEREAS, staff recommends entering into a new three (3) year agreement, paid annually, with CentralSquare in the amount of $162,238.55 to maintain its software solutions and support services; and

WHEREAS, pursuant to Rocklin Municipal Code Chapter 3.04, the City Council may suspend competitive bidding when doing so is determined to be in the best interest of the City; and

WHEREAS, the City Council finds that suspending competitive bidding for this agreement is in the best interest of the City due to the proprietary nature of the software and the need to maintain compatibility, continuity, and efficiency of existing operations.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

Section 1. The recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council hereby approves and authorizes the City Manager to execute the Software Solutions Agreement with CentralSquare Technologies, LLC , attached and incorporated hereto as reference as Exhibit “A.”

101
Resolution No. 2025- November 18, 2025 Page 2 of 2

PASSED AND ADOPTED this 18th day of November, 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_________________________
Jill Gayaldo, Mayor

ATTEST:

____________________________
Avinta Singh, City Clerk
102
CST-2025-103498
CentralSquare Solutions Agreement
This CentralSquare Solutions Agreement (the "Agreement"), effective January 1, 2026 (the "Effective Date"), is entered into between Superion LLC, a CentralSquare Technologies, LLC company with its principal place of business in Lake Mary, FL ("CentralSquare") and City of Rocklin, CA("Customer"), together with CentralSquare, the "Parties", and each, a "Party".

WHEREAS, CentralSquare licenses and gives access to certain software applications (“Solutions”) to its customers and also provides maintenance, support, migration, installation and other professional services; and WHEREAS, Customer desires to license and/or gain access to certain Solutions and receive professional services described herein, and CentralSquare desires to grant and provide Customer license and access to such offerings as well as to provide support and maintenance, subject to the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, by the signatures of their duly authorized representative below, the Parties intending to be legally bound, agree to all of the following provisions and exhibits of this Agreement:

Superion LLC, a CentralSquare Technologies, LLC
company City of Rocklin
1000 Business Center Drive
Lake Mary, FL 32746

4081 Alvis Court,
Rocklin, CA , 95677
By: \Signature2\ By: \Signature1\
Print Name: \FullName2\ Print Name: \FullName1\
Print Title: \Title2\ Print Title: \Title1\
Date Signed: \DateSigned2\ Date Signed: \DateSigned1\

Solution: Community Dev
Term.

Initial Term. The Initial Term of this Agreement commences as of the Effective Date and will continue in effect for three (3) years from such date unless terminated earlier pursuant to any of the Agreement’s express provisions (the “Initial Term”).

Renewal Term. This Agreement may be renewed for additional successive one (1) year terms by written agreement of the parties unless earlier terminated pursuant to any of the Agreement’s provisions (a “Renewal Term” and, collectively, with the Initial Term, the “Term”).

Non-Renewal. Either Party may elect to end renewal of the Agreement by issuing a notice of non-renewal, in writing, to the other Party six (6) months prior to the expiration of the Agreement term.

Fees.

In consideration of the rights and services granted by CentralSquare to Customer under this Agreement, Customer shall make payments to CentralSquare pursuant to the amounts and payment terms outlined in Exhibit 1 (the Solution(s) and Services Fee Schedule).

All invoices shall be billed and paid in U.S. dollars (USD) and in accordance with the terms set forth in Exhibit 1. If Customer delays an invoice payment for any reason, Customer shall promptly notify CentralSquare in writing the reasons for such delay. Unless otherwise agreed by both Parties, CentralSquare may apply any payment received to any delinquent amount outstanding. 103
CST-2025-103498
Standard Terms and Conditions

1. Definitions. Capitalized terms not otherwise defined in this Agreement have the meanings set forth below:

1.1. "Affiliate" means any other Entity that directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such Entity.

1.2. " Authorized User" means Customer's employees, consultants, contractors, and agents who are authorized by Customer to access and use the Solutions pursuant to this Agreement, and for whom access to the Solutions has been purchased.

1.3. “Baseline Solution” means the version of a Solution updated from time to time pursuant to CentralSquare’s warranty services and maintenance, but without any other modification.

1.4. " CentralSquare Systems" means the information technology infrastructure used by or on behalf of CentralSquare to deliver the Solutions, including all computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated directly by CentralSquare or through the use of third-party services.

1.5. " Customer Data" means information, data, and content, in any form or medium, collected, downloaded, or otherwise received, directly or indirectly from Customer, an Authorized User or end-users by or through the Solutions, provided the data is not personally identifiable and not identifiable to Customer.

1.6. " Customer Systems" means the Customer's information technology infrastructure, including computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated by Customer or through the third-party services.

1.7. “ Defect” means a material deviation between the Baseline Solution and its Documentation, for which Customer has given CentralSquare sufficient information to enable CentralSquare to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under CentralSquare’s control. Further, with regard to any custom modification, Defect means a material deviation between the custom modification and the CentralSquare generated specification and Documentation for such custom modification, and for which Defect Customer has given CentralSquare sufficient information to enable CentralSquare to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under CentralSquare’s control.

1.8. “Delivery” means:

1.8.1. For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the Solutions outlined in Exhibit 1 by whichever the following applies and occurs first (a) electronic delivery, by posting it on CentralSquare’s network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical shipment is on FOB - CentralSquare’s shipping point, and electronic delivery is at the time CentralSquare provides Customer with access to download the Solutions.

1.8.2. For cloud-based Solutions Delivery shall be whichever the following applies and occurs first when Authorized Users have (a) received log-in access to the Solution or any module of the Solution or (b) received access to the Solution via a URL.

1.9. " Documentation" means any manuals, instructions, or other documents or materials that CentralSquare provides or makes available to Customer in any form or medium and which describe the functionality, components, features, or requirements of the Solution(s), including any aspect of its installation, configuration, integration, operation, use, support, or maintenance.

1.10. “End User Training” means the process of educating general users of the Software on the operation of the Software.

1.11. “Entity” means an individual, corporation, partnership, joint venture, limited liability entity, governmental authority, unincorporated organization, trust, association, or other organization.

1.12. “Hardware” means any equipment, computer systems, servers, storage devices, peripherals, and any other tangible assets purchased under this Agreement.

1.13. "Intellectual Property Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world.

1.14. “Managed Services Hardware” means any equipment, computer systems, servers, peripherals, and any other tangible asset purchased as a subscription under this Agreement.

1.15. “Maintenance” means optimization, error correction, modifications, and Updates (defined herein) to CentralSquare Solutions to correct any known Defects and improve performance. Maintenance will be provided for each Solution, the hours and details of which are described in Exhibit 2 (Maintenance and Support) or Exhibit 8 (Managed Services Provisions).

1.16. “New or Major Releases” means new versions of a Baseline Solution (e.g., version 4.0, 5.0 etc.) not provided as part of Maintenance.
104
CST-2025-103498

1.17. "Personal Information" means any information that does or can identify a specific individual or by or from which a specific individual may be identified, contacted, or located. Personal Information includes all "nonpublic personal information" as defined under the Gramm-Leach-Bliley Act, "protected health information" as defined under the Health and Insurance Portability and Accountability Act of 1996, "Personal Data" as defined in the EU General Data Protection Regulation (GDPR 2018), "Personal Information" as defined under the Children's Online Privacy Protection Act of 1998, and all rules and regulations issued under any of the foregoing.

1.18. “Professional Services” means configuration, installation, implementation, development work, training or consulting services including custom modification programming, support relating to custom modifications, on-site support services, assistance with data transfers, system restarts and reinstallations provided by CentralSquare.

1.19.“Project Kickoff”is a meeting to occur shortly after contract execution between CentralSquare and Customer in which goals and objectives are set forth, all parties relevant team members are identified, and scope, timelines, and milestones are reviewed.

1.20. “Reliability Period” is the time period in which the Software is tested and confirmed reliable by successfully completed fifteen (15) continuous days in a live environment with no repeatable Priority 1 or Priority 2 issues as defined in Exhibit 2, unless otherwise agreed in a statement of work.

1.21. “Software” means the software program(s) (in object code format only) identified on Exhibit 1 (Solution(s) and Services Fee Schedule). The term “Software” excludes any Third-Party Software.

1.22.“Software Version”means the base or core version of the Solution Software that contains significant new features and significant fixes and is available to the Customer. The nomenclature used for updates and upgrades consists of major, minor, build, and fix and these correspond to the following digit locations of a release, a,b,c,d. An example of which would be 7.4.1.3, where the 7 refers to the major release, the 4 refers to the minor release, the 1 refers to the build, and the 3 refers to a fix.

1.23. "Solutions" means the software, Documentation, development work, CentralSquare Systems and any and all other information, data, documents, materials, works, and other content, devices, methods, processes, hardware, software, technologies and inventions, including any deliverables, technical or functional descriptions, requirements, plans, or reports, provided or used by CentralSquare or any Subcontractor in connection with Professional Services or Support Services rendered under this Agreement.

1.24. “Support Services” means Maintenance, Enhancements, implementation of New Releases, and general support efforts to respond to incidents reported by Customer in accordance with Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable.

1.25. "Third-Party Materials" means materials and information, in any form or medium, including any software, documents, data, content, specifications, products, related services, equipment, or components of or relating to the Solutions that are not proprietary to CentralSquare.

2. License, Access, and Title.

2.1. License Grant. For any Solution designated as a “license” on Exhibit 1, Customer is granted a perpetual (unless terminated as provided herein), nontransferable, nonexclusive right and license to use the Software for Customer’s own internal use for the applications described in the Statement of Work, in the applicable environment (e.g., production, test, training, or disaster recovery system) and in the quantity set forth in Exhibit 1. Additional software licenses purchased after the execution of this Agreement shall also be licensed in accordance with the provisions of this section.

Customer shall not use, copy, rent, lease, sell, sublicense, modify, create derivative works from/of, or transfer any software, or permit others to do said acts, except as provided in this Agreement. Any such unauthorized use shall be void and may result in immediate and automatic termination of the applicable license. In such event, Customer shall not be entitled to a refund of any license fees paid. Notwithstanding, Customer shall be entitled to use software at the applicable designated location for the purpose of the application(s) described in the Statement of Work to provide services for itself and other Affiliate governmental agencies/entities, provided that the Software is installed and operated at only one physical location. The Software license granted in this Agreement or in connection with it are for object code only and do not include a license or any rights to source code whatsoever.

2.2. Access Grant. For any Solution designated as a “subscription” on Exhibit 1, so long as subscription fees are paid and current, (unless terminated as provided herein), Customer is granted a nontransferable, nonexclusive right to use the software for the Customer’s own internal use for the applications described in the Statement of Work, in the applicable environment (e.g., production, test, training, or disaster recovery system) and in the quantity set forth in Exhibit 1.

Additional CentralSquare software subscriptions purchased after the execution of this Agreement shall also be accessed in accordance with the provisions of this section. Customer shall not use, copy, rent, lease, sell, sublicense, modify, create derivative works from/of, or transfer any software, or permit others to do said acts, except as provided in this Agreement. Any such unauthorized use shall be void and may result in immediate and automatic termination of the applicable access. In such event, Customer shall not be entitled to a refund of any subscription fees paid.

Notwithstanding, Customer shall be entitled to use software at the applicable designated location for the purpose of the application(s) described in the Statement of Work to provide services for itself and other Affiliate governmental agencies/entities. The subscription access granted in this Agreement or in connection with it are for object code only and do not include a license or any rights to source code whatsoever. 105
CST-2025-103498

2.3. Documentation License. CentralSquare hereby grants to Customer a non-exclusive, non-sublicensable, non- transferable license to use the Documentation during the Term solely for Customer's internal business purposes in connection with its use of the Solutions.

2.4. Application Programming Interface “API”. If the Customer has purchased any Application Programming Interface (API) license or subscription, Customer may use such API for Customer’s own internal use to develop interfaces which enable interfacing with the applicable CentralSquare Software purchased herein. The development and use of such interfacing applications is specifically permitted under the use granted herein and shall not be deemed derivative works provided that they are not, in fact, derived from the CentralSquare Software or the ideas, methods of operation, processes, technology or know-how implemented therein. Other than the usage rights granted herein, Customer shall not acquire any right, title or interest in the CentralSquare Software or API by virtue of the interfacing of such applications, whether as joint owner, or otherwise. Should Customer desire to provide or share the API to a third-party, the third-party must enter into an API Access Agreement by and between the third-party and CentralSquare directly to govern the usage rights and restrictions of the applicable API.

2.5. Hardware. Subject to the terms and conditions of this Agreement, CentralSquare agrees to deliver, through hardware vendors, the Hardware itemized on Exhibit 1. The risk of loss or damage will pass to Customer upon the date of delivery to the Customer specified facility. Upon delivery and full satisfaction of the Hardware payment obligations, Hardware shall be deemed accepted and Customer will acquire good and clear title to Hardware. All Hardware manufacturer warranties will be passed through to Customer. CentralSquare expressly disclaims, and Customer hereby expressly waives all other Hardware warranties, express or implied, without limitation, warranties of merchantability and fitness for a particular purpose.

2.6. Managed Services Hardware. Subject to the terms and conditions of this Agreement, CentralSquare agrees to deliver the Managed Services Hardware itemized on Exhibit 1. So long as the applicable subscription fees are paid and current, Customer shall maintain a limited right in possessory interest in the Managed Services Hardware. No title in the Managed Services Hardware will pass to Customer at any time or for any reason. Customer agrees to maintain adequate insurance against fire, theft, or other loss for the Managed Services Hardware full insurable value.

CentralSquare shall coordinate any Defect or warranty claims in accordance with Exhibit 8.

2.7. Reservation of Rights. Nothing in this Agreement grants any right, title, or interest in or to any Intellectual Property Rights in or relating to the Solutions, or Third-Party Materials, whether expressly, by implication, estoppel, or otherwise.

All right, title, and interest in the Solutions, and the Third-Party Materials are and will remain with CentralSquare and the respective rights holders.

3. Use Restrictions. Authorized Users shall not:

3.1. copy, modify, or create derivative works or improvements of the Solutions, or rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available any Solutions to any Entity, including on or in connection with the internet or any time-sharing, service bureau, software as a service, cloud, or other technology or service;

3.2. reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to the source code of the Solutions, in whole or in part;

3.3. bypass or breach any security device or protection used by Solutions or access or use the Solutions other than by an Authorized User through the use of his or her own then valid access;

3.4. input, upload, transmit, or otherwise provide to or through the CentralSquare Systems, any information or materials that are unlawful or injurious, or contain, transmit, or activate any harmful code (any software, hardware, device, or other technology, including any virus, worm, malware, or other malicious computer code, the purpose or effect of which is to (a) permit unauthorized access to, or to destroy, disrupt, disable, distort, or otherwise harm or impede any (i) computer, software firmware, hardware, system or network; or (ii) any application or function of any of the foregoing or the security, integrity, confidentiality, or use of any data processed thereby; or (b) prevent Customer or any Authorized User from accessing or using the Solutions as intended by this Agreement;

3.5. damage, destroy, disrupt, disable, impair, interfere with, or otherwise impede or harm in any manner the CentralSquare Systems, or CentralSquare's provision of services to any third-party, in whole or in part;

3.6. remove, delete, alter, or obscure any trademarks, specifications, Documentation, warranties, or disclaimers, or any copyright, trademark, patent, or other intellectual property or proprietary rights notices from any Documentation or Solutions, including any copy thereof;

3.7. access or use the Solutions in any manner or for any purpose that infringes, misappropriates, or otherwise violates any Intellectual Property Right or other right of any third-party, or that violates any applicable law;

3.8. access or use the Solutions for purposes of competitive analysis of the Solutions, the development, provision, or use of a competing software service or product or any other purpose that is to CentralSquare's detriment or commercial disadvantage or otherwise access or use the Solutions beyond the scope of the authorization granted in Section 2.

4. Audit.

4.1. CentralSquare shall have the right to audit Customer’s use of the Software to monitor compliance with this Agreement.

Customer shall permit CentralSquare and its directors, officers, employees, and agents to have on-site access at Customer’s premises (or remote access as the case may be) during normal business hours to such systems, books, and 106
CST-2025-103498
records for the purpose of verifying license counts, access counts, and overall compliance with this Agreement.

Customer shall render reasonable cooperation to CentralSquare as requested. If as a result of any audit or inspection CentralSquare substantiates a deficiency or non-compliance, or if an audit reveals that Customer has exceeded the restrictions on use, Customer shall promptly reimburse CentralSquare for all its costs and expenses incurred to conduct such audit or inspection and be required to pay for any delinquencies in compliance and prompt payment of any underpayment of Fees.

5. Customer Obligations.

5.1. Customer Systems and Cooperation. Customer shall at all times during the Term: (a) set up, maintain, and operate in good repair all Customer Systems on or through which the Solutions are accessed or used; (b) provide CentralSquare Personnel with such access to Customer's premises and Customer Systems as is necessary for CentralSquare to perform the Support Services in accordance with the Support Standards and specifications and if required by CentralSquare, remote access in accordance with Exhibit 3 (CentralSquare Access Management Policy); and (c) provide all cooperation as CentralSquare may reasonably request to enable CentralSquare to exercise its rights and perform its obligations under this Agreement.

5.2. Effect of Customer Failure or Delay. CentralSquare is not responsible or liable for any delay or failure of performance caused in whole or in part by Customer's delay in performing, or failure to perform, any of its obligations under this Agreement.

5.3. Corrective Action and Notice. If Customer becomes aware of any actual or threatened activity prohibited by Section 3, Customer shall, and shall cause its Authorized Users to, immediately: (a) take all reasonable and lawful measures within their respective control that are necessary to stop the activity or threatened activity and to mitigate its effects (including, where applicable, by discontinuing and preventing any unauthorized access to the Solutions and permanently erasing from their systems and destroying any data to which any of them gained unauthorized access); and (b) notify CentralSquare of any such actual or threatened activity.

5.4. Maintaining Current Versions of CentralSquare Solutions. In accordance with Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable. Customer shall install and/or use any New or Major Release within one year of being made available by CentralSquare to mitigate a performance problem, ineligibility for Support Services, or an infringement claim.

6. Professional Services.

6.1. Compliance with Customer Policies. While CentralSquare personnel are performing services at Customer's site, CentralSquare personnel will comply with Customer’s reasonable procedures and site policies that are generally applicable to Customer’s other suppliers providing similar services and that have been provided to CentralSquare in writing or in advance.

6.2. Contributed Material. In the process of CentralSquare’s performing Professional Services, Customer may, from time to time, provide CentralSquare with designs, plans, or specifications, improvements, works or other material for inclusion in, or making modifications to, the Solutions, the Documentation or any other deliverables (“Contributed Material”).

Customer grants to CentralSquare a nonexclusive, irrevocable, perpetual, transferable right, without the payment of any royalties or other compensation of any kind and without the right of attribution, for CentralSquare, CentralSquare’s Affiliates and CentralSquare’s licensees to make, use, sell and create derivative works of the Contributed Material.

7. Confidentiality.

7.1. Nondisclosure. The Parties agree, unless otherwise provided in this Agreement or required by law, not to use or make each other's Confidential Information available to any third party for any purpose other than as necessary to perform under this Agreement. “Confidential Information” means the Solution(s), Software, and customizations in any embodiment, and either Party’s technical and business information relating to inventions or software, research and development, future product specifications, engineering processes, costs, profit or margin information, marketing and future business plans as well as any and all internal Customer and employee information, and any information exchanged by the Parties that is clearly marked with a confidential, private or proprietary legend or which, by its nature, is commonly understood to be confidential.

7.2. Exceptions. A Party's Confidential Information shall not include information that: (a) is or becomes publicly available through no act or omission of the recipient; (b) was in the recipient’s lawful possession prior to the disclosure and was not obtained by the recipient either directly or indirectly from the disclosing Party; (c) is lawfully disclosed to the recipient by a third party without restriction on recipient’s disclosure, and where recipient was not aware that the information was the confidential information of discloser; (d) is independently developed by the recipient without violation of this Agreement; or (e) is required to be disclosed by law.

7.3. Public Record. As this Agreement is public record, CentralSquare is permitted to disclose Customer as a Customer.

However, CentralSquare shall not make any statements or representations regarding Customer’s opinion of CentralSquare or its services. CentralSquare may reach out to Customer from time to time for references or marketing engagements, subject to Customer’s written approval.

8. Security.
107
CST-2025-103498

8.1. CentralSquare will implement commercially reasonable administrative, technical and physical safeguards designed to ensure the security and confidentiality of Customer Data, protect against any anticipated threats or hazards to the security or integrity of Customer Data, and protect against unauthorized access or use of Customer Data. CentralSquare will review and test such safeguards on no less than an annual basis.

8.2. Customer shall maintain, in connection with the operation or use of the Solutions, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication, non-repudiation, virus detection and eradication.

8.3. To the extent that Authorized Users are permitted to have access to the Solutions, Customer shall maintain agreements with such Authorized Users that adequately protect the confidentiality and Intellectual Property Rights of CentralSquare in the Solutions and Documentation and disclaim any liability or responsibility of CentralSquare with respect to such Authorized Users.

9. Personal Data. If CentralSquare processes or otherwise has access to any personal data or Personal Information on Customer’s behalf when performing CentralSquare’s obligations under this Agreement, then:

9.1. Customer shall be the data controller (where “data controller” means an entity which alone or jointly with others determines purposes for which and the manner in which any personal data are, or are to be, processed) and CentralSquare shall be a data processor (where “data processor” means an entity which processes the data only on behalf of the data controller and not for any purposes of its own);

9.2. Customer shall ensure that it has obtained all necessary consents and it is entitled to transfer the relevant personal data or Personal Information to CentralSquare so that CentralSquare may lawfully use, process and transfer the personal data and Personal Information in accordance with this Agreement on Customer’s behalf, which may include CentralSquare processing and transferring the relevant personal data or Personal Information outside the country where Customer and the Authorized Users are located in order for CentralSquare to provide the Solutions and perform its other obligations under this Agreement; and

9.3. CentralSquare shall process personal data and information only in accordance with lawful and reasonable written instructions given by Customer and as set out in and in accordance with the terms of this Agreement; and

9.4. CentralSquare shall take reasonable steps to ensure that its employees, agents and contractors who may have access to Personal Information are persons who need to know / access the relevant Personal Information for valid business reasons; and

9.5. each Party shall take appropriate technical and organizational measures against unauthorized or unlawful processing of the personal data and Personal Information or its accidental loss, destruction or damage so that, having regard to the state of technological development and the cost of implementing any measures, the measures taken ensure a level of security appropriate to the harm that might result from such unauthorized or unlawful processing or accidental loss, destruction or damage in relation to the personal data and Personal Information and the nature of the personal data and Personal Information being protected. If necessary, the Parties will cooperate to document these measures taken.

10. Representations and Warranties.

10.1. Intellectual Property Warranty. CentralSquare represents and warrants that (a) it is the sole and exclusive owner of (or has the right to license) the software; (b) it has full and sufficient right, title and authority to grant the rights and/or licenses granted under this Agreement; (c) the software does not contain any materials developed by a third party used by CentralSquare except pursuant to a license agreement; and (d) the software does not infringe any patent, or copyright.

10.2. Intellectual Property Remedy. In the event that any third party asserts a claim of infringement against the Customer relating to the software contained in this Agreement, CentralSquare shall indemnify and defend the Customer pursuant to section 13.1 of this Agreement. In the case of any such claim of infringement, CentralSquare shall either, at its option, (1) procure for Customer the right to continue using the software; or (2) replace or modify the software so that that it becomes non-infringing, but equivalent in functionality and performance.

10.3. Software Warranty. CentralSquare warrants to Customer that: (i) for a period of one year from Delivery (the “Warranty Period”) the Software will substantially conform in all material respects to the specifications set forth in the Documentation, when installed, operated and used as recommended in the Documentation and in accordance with this Agreement; and (ii) at the time of Delivery the Software does not contain any virus or other malicious code.

10.4. Software Remedy. If, during the Warranty Period a warranty defect is confirmed in the CentralSquare Software, CentralSquare shall, at its option and as the sole remedy, reinstall the Software or correct the Defects pursuant to Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable.

10.5. Services Warranty. CentralSquare warrants that the Professional Services delivered will substantially conform to the deliverables specified in the applicable statement of work and that all Professional Services will be performed in a professional and workmanlike manner consistent with industry standards for similar work. If Professional Services do not substantially conform to the deliverables, Customer shall notify CentralSquare of such non-conformance in writing, within 10 days from completion of Professional Service, and CentralSquare shall promptly repair the non-conforming deliverables.

10.6. Disclaimer of Warranty. EXCEPT FOR THE EXPRESS LIMITED WARRANTIES SET FORTH ABOVE, 108
CST-2025-103498

CENTRALSQUARE MAKES NO WARRANTIES WHATSOEVER, EXPRESSED OR IMPLIED, WITH REGARD TO

THE INTELLECTUAL PROPERTY, SOFTWARE, PROFESSIONAL SERVICES, AND/OR ANY OTHER MATTER

RELATING TO THIS AGREEMENT, AND THAT CENTRALSQUARE DISCLAIMS ALL WARRANTIES, WHETHER

EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ALL WARRANTIES ARISING FROM COURSE

OF DEALING, USAGE OR TRADE PRACTICE, AND SPECIFICALLY DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR TITLE. FURTHER, CENTRALSQUARE

EXPRESSLY DOES NOT WARRANT THAT A SOLUTION, ANY CUSTOM MODIFICATION OR ANY

IMPROVEMENTS WILL BE USABLE BY CUSTOMER IF THE SOLUTION OR CUSTOM MODIFICATION HAS BEEN

MODIFIED BY ANYONE OTHER THAN CENTRALSQUARE PERSONNEL, OR WILL BE ERROR FREE, WILL

OPERATE WITHOUT INTERRUPTION OR WILL BE COMPATIBLE WITH ANY HARDWARE OR SOFTWARE EXCEPT TO THE EXTENT EXPRESSLY SET FORTH IN THE DOCUMENTATION. ALL THIRD-PARTY MATERIALS ARE PROVIDED “AS-IS” AND ANY REPRESENTATION OR WARRANTY OF OR CONCERNING ANY OF THEM IS STRICTLY BETWEEN CUSTOMER AND THE THIRD-PARTY. THIS AGREEMENT DOES NOT AMEND, OR MODIFY CENTRALSQUARE’S WARRANTY UNDER ANY AGREEMENT OR ANY CONDITIONS, LIMITATIONS, OR RESTRICTIONS THEREOF.

11. Notices. All notices and other communications required or permitted under this Agreement must be in writing and will be deemed given when delivered personally, sent by United States registered or certified mail, return receipt requested; transmitted by facsimile or email confirmed by first class mail, or sent by overnight courier. Notices must be sent to a Party at its address shown below, or to such other place as the Party may subsequently designate for its receipt of notices in writing by the other Party.

If to CentralSquare CentralSquare Technologies, LLC
1000 Business Center Dr.

Lake Mary, FL 32746
Phone: 407-304-3235
Attention: Legal/Contracts

If to Customer: City of Rocklin
4081 Alvis Court
Rocklin, CA 95677
Phone:

Email: [email protected]
Attention: Brian Graves

12. Force Majeure.

Neither Party shall be responsible for failure to fulfill its obligations hereunder, or be liable for damages resulting from delay in performance as a result of war, fire, strike, riot or insurrection, natural disaster, pandemic or epidemic, delay of carriers, governmental order or regulation, complete or partial shutdown of plant, unavailability of equipment, software, or services from suppliers, default of a subcontractor or vendor to the Party if such default arises out of causes beyond the reasonable control of such subcontractor or vendor, the acts or omissions of the other Party, or its officers, directors, employees, agents, contractors, or elected officials, and/or other occurrences beyond the Party’s reasonable control (“Excusable Delay” hereunder). In the event of such Excusable Delay, performance shall be extended on a day for day basis or as otherwise reasonably necessary to compensate for such delay.

13. Indemnification.

13.1. CentralSquare Indemnification. CentralSquare shall indemnify, defend, and hold harmless Customer from any and all Claims or liability, including attorneys' fees and costs, brought by a third party, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising solely from a wrongful or negligent act, error or omission of CentralSquare, its employees, agents, contractors, or any subcontractor as a result of CentralSquare’s or any subcontractor’s performance pursuant to this Agreement; however, CentralSquare shall not be required to indemnify Customer for any claims caused to the extent of the negligence or wrongful act of Customer, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a Claim or liability results from or is contributed to by the actions or omissions of Customer, or its employees, agents or contractors, CentralSquare’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault.

13.2. Customer Indemnification. To the extent allowable by law, Customer shall indemnify, defend, and hold harmless CentralSquare from any and all Claims or liability, including attorneys' fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising solely from a wrongful or negligent act, error or omission of Customer, its employees, agents, contractors, or any subcontractor as a result of Customer’s or any subcontractor’s performance pursuant to this Agreement; however, Customer shall not be required to indemnify CentralSquare for any Claims or actions caused to the extent of the negligence or wrongful act of CentralSquare, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a 109
CST-2025-103498
Claim or liability results from or is contributed to by the actions or omissions of CentralSquare, or its employees, agents or contractors, Customer’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault.

13.3. "Claim" in this Section 13 means any claim, cause of action, demand, lawsuit, dispute, inquiry, audit, notice of violation, proceeding, litigation, citation, summons, subpoena or investigation of any nature, civil, criminal, administrative, regulatory or other, whether at law, in equity, or otherwise.

14. Termination.

14.1. Either Party may terminate this Agreement for a material breach in accordance with this subsection. In such event, the disputing Party shall deliver written notice of its intent to terminate along with a description in reasonable detail of the problems for which the disputing Party is invoking its right to terminate and the specific requirement within this Agreement or any exhibit or schedule hereto that the disputing Party is relying upon. Following such notice, the Parties shall commence dispute resolution procedures in accordance with the dispute resolution procedure pursuant to Section 17.

14.2. CentralSquare shall have the right to terminate this Agreement based on Customer’s failure to pay undisputed amounts due under this Agreement more than ninety (90) days after delivery of written notice of non-payment.

15. Effect of Termination or Expiration. On the expiration or earlier termination of this Agreement:

15.1. All rights, licenses, and authorizations granted to Customer hereunder will immediately terminate and Customer shall immediately cease all use of CentralSquare’s Confidential Information and the Solutions, and within thirty (30) days deliver to CentralSquare, or at CentralSquare’s request destroy and erase CentralSquare’s Confidential Information from all systems Customer directly or indirectly controls; and

15.2. All licenses, access or subscription fees, services rendered but unpaid, and any amounts due by Customer to CentralSquare of any kind shall become immediately payable and due no later than thirty (30) days after the date of the termination or expiration, including anything that accrues within those thirty (30) days.

15.3. The provisions set forth in the following sections, and any other right or obligation of the Parties in this Agreement that, by its nature (including but not limited to: Use Restrictions, Confidential Information, Warranty Disclaimers, Indemnifications, & Limitations of Liability), will survive any expiration or termination of this Agreement.

15.4. In the event that Customer terminates this Agreement or cancels any portions of a project (as may be set forth in a Statement of Work) prior to Go Live (which shall be defined as “first use of a Solution or module of a Solution in a production environment, unless otherwise agreed by the Parties in a statement of work”), Customer shall pay for all Professional Services actually performed by CentralSquare on a time and materials basis, regardless of the payment terms in Exhibit 1.

15.5. Return of Customer Data. If Customer requests in writing at least ten (10) days prior to the date of expiration or earlier termination of this Agreement, CentralSquare shall within sixty (60) days following such expiration or termination, deliver to Customer in CentralSquare’s standard format the then most recent version of Customer Data maintained by CentralSquare, provided that Customer has at that time paid all Fees then outstanding and any amounts payable after or as a result of such expiration or termination.

15.6. Deconversion. In the event of (i) expiration or earlier termination of this Agreement, or (ii) Customer no longer purchasing certain Solutions (including those indicated to be Third-Party Materials), if Customer requests assistance in the transfer of Customer Data to a different vendor’s applications (“Deconversion”), CentralSquare will provide reasonable assistance. CentralSquare and Customer will negotiate in good faith to establish the relative roles and responsibilities of CentralSquare and Customer in effecting Deconversion, as well as the appropriate date for completion.

CentralSquare shall be entitled to receive compensation for any additional consultation, services, software, and documentation required for Deconversion on a time and materials basis at CentralSquare’s then standard rates.

15.7. Termination of this Agreement shall not relieve either Party of any other obligation incurred one to the other prior to termination.

16. Assignment. Neither this Agreement nor any rights or obligations hereunder shall be assigned or otherwise transferred by either Party without the prior written consent of the other Party, which consent will not be unreasonably withheld; provided however, that in the event of a merger or acquisition of all or substantially all of CentralSquare’s assets, CentralSquare may assign this Agreement to an entity ready, willing and able to perform CentralSquare’s executory obligations hereunder.

17. Dispute Resolution. Any dispute, controversy or claim arising out of or relating to this Agreement (each, a “Dispute”), including the breach, termination, or validity thereof, shall be resolved as follows:

17.1. Good Faith Negotiations. The Parties agree to send written notice to the other Party of any Dispute (“Dispute Notice”). After the other Party receives the Dispute Notice, the Parties agree to undertake good faith negotiations to resolve the Dispute. Each Party shall be responsible for its associated travel and other related costs.

17.2. Litigation. If the Parties cannot resolve a Dispute, then once an impasse is declared either Party may pursue litigation in a court of competent jurisdiction.

18. Waiver/Severability. The failure of any Party to enforce any of the provisions hereof will not be construed to be a waiver of the right of such Party thereafter to enforce such provisions. If any provision of this Agreement is found to be unenforceable, that provision will be enforced to the maximum extent possible, and the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired thereby. 110
CST-2025-103498

19. LIABILITY. NOTWITHSTANDING ANY PROVISION WITHIN THIS AGREEMENT TO THE CONTRARY, AND

REGARDLESS OF THE NUMBER OF LOSSES, WHETHER IN CONTRACT, EQUITY, STATUTE, TORT, NEGLIGENCE, OR OTHERWISE:

19.1. NEITHER PARTY SHALL HAVE LIABILITY TO THE OTHER PARTY FOR ANY SPECIAL, INDIRECT, INCIDENTAL,

PUNITIVE, EXEMPLARY, LIQUIDATED, OR CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING BUT NOT

LIMITED TO, REPLACEMENT COSTS, AND NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR

LOSSES OF PROFIT, REVENUE, INCOME, BUSINESS, ANTICIPATED SAVINGS, DATA, AND REPUTATION, AND

MORE GENERALLY, ANY LOSSES OF AN ECONOMIC OR FINANCIAL NATURE, REGARDLESS OF WHETHER

SUCH LOSSES MAY BE DEEMED AS CONSEQUENTIAL OR ARISING DIRECTLY AND NATURALLY FROM THE

INCIDENT GIVING RISE TO THE CLAIM, AND REGARDLESS OF WHETHER SUCH LOSSES ARE FORESEEABLE OR WHETHER EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES; AND

19.2. CENTRALSQUARE’S TOTAL LIABILITY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL

NOT EXCEED THE AMOUNT(S) ACTUALLY PAID BY CUSTOMER TO CENTRALSQUARE HEREUNDER FOR THE LAST TWELVE (12) MONTHS PRIOR TO THE DATE THE CLAIM AROSE. THE FOREGOING LIMITATION OF LIABILITY DOES NOT LIMIT CENTRALSQUARE’S OBLIGATION TO INDEMNIFY CUSTOMER WHERE REQUIRED BY THIS AGREEMENT, NOR DOES IT LIMIT THE COVERAGE OF CENTRALSQUARE’S APPLICABLE INSURANCE PROVIDED PER THE TERMS OF THE AGREEMENT.

20. Insurance. During the term of this Agreement, CentralSquare shall maintain insurance coverage covering its operations in accordance with Exhibit 4 (Certificate of Insurance (Evidence of Coverage)). Upon request by Customer, CentralSquare shall include Customer as an additional insured on applicable insurance policies provided under this Agreement. CentralSquare shall provide proof of current coverage during the term of this Agreement.

21. Third-Party Materials. CentralSquare may, from time to time, include third parties to perform services, provide software, or provide equipment. Customer acknowledges and agrees CentralSquare provides front-line support services for these Third- Party Materials, but these third parties assume all responsibility and liability in connection with the Third-Party Materials.

CentralSquare is not authorized to make any representations or warranties that are binding upon the third-party or to engage in any other acts that are binding upon the third-party, except specifically that CentralSquare is authorized to represent third- party fees and to accept payment of such amounts from Customer on behalf of the third-party for as long as such third-party authorizes CentralSquare to do so. As a condition precedent to installing or accessing certain Third-Party Materials, Customer may be required to execute a click-through, shrink-wrap End User License Agreement (“EULA”) or similar agreement provided by the Third-Party Materials provider. If mapping information is supplied with the CentralSquare Software, CentralSquare makes no representation or warranty as to the completeness or accuracy of the mapping data provided with the CentralSquare Software. The completeness or accuracy of such data is solely dependent on the information supplied by the Customer or the mapping database vendor to CentralSquare. All third-party materials are provided “as-is” and any representation or warranty concerning them is strictly between Customer and the third-party.

22. Subcontractors. CentralSquare may from time to time, in its discretion, engage third parties to perform services on its behalf including but not limited to Professional Services, Support Services, and/or provide software (each, a "Subcontractor").

CentralSquare shall be fully responsible for the acts of all subcontractors to the same extent it is responsible for the acts of its own employees.

23. Entire Agreement. This Agreement, and any Exhibits specifically incorporated therein by reference, constitute the entire agreement between the Parties with respect to the subject matter. These documents supersede and merge all previous and contemporaneous proposals of sale, communications, representations, understandings and agreements, whether oral or written, between the Parties with respect to the subject hereof.

24. Amendment. Either Party may, at any time during the term, request in writing changes to this agreement. The Parties shall evaluate and, if agreed, implement all such requested changes. No requested changes will be effective unless and until memorialized in either a CentralSquare issued add-on quote signed by Customer, or a written change order or amendment to this Agreement signed by both Parties.

25. No Third-Party Beneficiaries. This Agreement is for the sole benefit of the Parties and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer on any other person any legal or equitable right, benefit, or remedy of any nature under or by reason of this Agreement.

26. Counterparts. This Agreement, and any amendments hereto, may be executed in several counterparts, each of which when so executed shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. The Agreement (and any amendments) shall be considered properly executed by a Party if executed by that Party and transmitted by facsimile or other electronic means, such as DocuSign, Tagged Image Format Files (TIFF), or Portable Document Format (PDF).

27. Material Adverse Change. If any law, regulation, applicable standard, process, OEM requirement is changed or comes into force after the Effective Date, including but not limited to PCI standards or Americans with Disabilities Act compliance (collectively, a “Material Adverse Change”), which is not explicitly addressed within this Agreement and results in significant extra costs for either Party in relation to the performance of this Agreement, both Parties shall promptly meet, discuss in good faith, and agree upon reducing the technical, operational, and/or commercial impact of such Material Adverse Change. 111
CST-2025-103498

28. Cooperative Purchases. The Parties agree that other entities (“Cooperative Customers”) may use this Agreement as a purchasing vehicle for similar CentralSquare software and services. Terms and conditions specific to each Cooperative Customer’s purchase, including but not limited to pricing, payment terms, and scope of work, shall be negotiated separately between CentralSquare and the Cooperative Customer. A separate contract and any necessary supplemental documents shall be developed independently from this Agreement for each Cooperative Customer, and each such contract shall be fully independent of the others. The original Customer shall not be a party to any agreements made between CentralSquare and Cooperative Customers and will not incur any liability related to specifications, delivery, payment, or any other aspect of purchases made by Cooperative Customers.

29. Order of Precedence.

29.1. In the event of any conflict or inconsistency between this Agreement, the Exhibits, or any purchase order, then the following priority shall prevail:

29.1.1. The main body of this Agreement and any associated amendments, statements of work (including Exhibit 5 (Statement of Work)), or change orders and then the attached Exhibits to this Agreement in the order in which they appear.

29.2. Customer’s purchase order terms and conditions are not applicable and shall have no force or effect, whether referenced in any document in relation to this Agreement.

29.3. Incorporated Exhibits to this Agreement:

Exhibit 1: Solution(s) and Services Fee Schedule
Exhibit 2: Maintenance & Support
Exhibit 3: CentralSquare Access Management Policy
Exhibit 4: Certificate of Insurance (Evidence of Coverage) Exhibit 5: Statement of Work
Exhibit 6: Using/Accessing Agency Guidelines (if applicable) Exhibit 7: Service Level Commitments (if applicable)
Exhibit 8: Managed Services Provisions (if applicable) Exhibit 9: Community Data Platform Agreement (if applicable)

112
CST-2025-103498

EXHIBIT 1
Solution(s) and Services Fee Schedule
Payment Terms:

Product: Product Name Start Date End Date Quantity Net Total

1. TRAKiT Community Development Core Annual
Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

2. LandTRAK Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

3. iTRAKiT Mobile Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

4. VoiceTRAK Annual Subscription Fee 1/1/2026 12/31/2026 1 USD 0.00

5. iTRAKiT Code Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

6. iTRAKiT Inspect Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

7. CodeTRAK License Fee 1/1/2026 12/31/2026 1 USD 0.00

8. CodeTRAK Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 2,546.79

9. TRAKiT End User License License Fee 1/1/2026 12/31/2026 1 USD 0.00

10. TRAKiT End User License Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 41,211.04

11. eTRAKiT Citizen Portal License Fee 1/1/2026 12/31/2026 1 USD 0.00

12. eTRAKiT Citizen Portal Annual Maintenance Fee1/1/2026 12/31/2026 1 USD 0.00

13. iTRAKiT Suite License Fee 1/1/2026 12/31/2026 1 USD 0.00

14. iTRAKiT Suite Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

15. PermitTRAK License Fee 1/1/2026 12/31/2026 1 USD 0.00

16. PermitTRAK Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

17. ProjectTRAK License Fee 1/1/2026 12/31/2026 1 USD 0.00

18. ProjectTRAK Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 0.00

19. TRAKiT Credit Card Reader Interface License Fee 1/1/2026 12/31/2026 1 USD 0.00

20. TRAKiT Credit Card Reader Interface Annual
Maintenance Fee 1/1/2026 12/31/2026 1 USD 2,211.16

21. eTRAKiT Credit Card API License Fee 1/1/2026 12/31/2026 1 USD 0.00

22. eTRAKiT Credit Card API Annual Maintenance Fee 1/1/2026 12/31/2026 1 USD 1,474.11

23. Fusion Subscription Premise Annual Subscription Fee Premise 1/1/2026 12/31/2026 1 USD 4,020.36
Total Payment Year 1 USD 51,463.46
Total Payment Year 2 USD 54,036.63
Total Payment Year 3 USD 56,738.46
Total of 3 Years Payments USD 162,238.55

Subscriptions:
- If applicable, Annual Subscription Fees are due on the Delivery Date, and annually thereafter on the anniversary of the Delivery Date.
- Annual Subscription Fees shall increase by 5% each year - The Annual Subscription Fees must be paid by the date listed above.

Services:

- If applicable, non-fixed fee professional services shall be due as incurred on a time and materials basis. Non-fixed fee professional services are not included in the percentages outlined in the above Payment Schedule. 113
CST-2025-103498
- If applicable, non-fixed fee travel expenses shall be due as incurred, invoiced monthly for the travel expenses of the preceding month. Non-fixed fee travel expenses are not included in the percentages outlined in the above Payment Schedule.
- If applicable, Fixed Fee travel expenses are included in the percentages outlined in the above Payment Schedule.

Hardware:
- If applicable, Non-subscription Hardware Fees are due on the Effective Date.

Licenses:
- If applicable, License Fees are due on the Delivery Date.

Support & Maintenance
- If applicable, Support & Maintenance Fees are due annually, starting prior to the first anniversary of the Delivery Date and annually thereafter.
- Annual Software Maintenance Fees shall increase by 5% each year.

Third Party:
- If applicable, Third-Party Software Fees are due on the Effective Date. Third-Party software subscriptions and/or support fees shall be due annually thereafter on the anniversary of the Effective Date. Third-Party Software fees are subject to increase each year.

Invoice Terms:

CentralSquare shall provide an invoice for the items in the schedule above no less than thirty (30) days prior to the due date.

ANCILLARY FEES
a. To the extent allowable by law, if Customer fails to make any payment when due, then CentralSquare may charge interest on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly, or, if lower, the highest rate permitted under applicable law; and if such failure continues for 90 days following written notice thereof, CentralSquare may suspend performance or access until past due amounts have been paid.

114
CST-2025-103498
EXHIBIT 2
Maintenance & Support
This Maintenance & Support Exhibit describes support and maintenance relating to technical support that CentralSquare will provide to Customer during the Term of the Agreement.

1. Product Updates and Releases

1.1. Software Version. “Software Version” means the base or core version of the Software that contains significant new features and significant fixes and is available to the Customer. Software Versions may occur as the Software architecture changes or as new technologies are developed. The nomenclature used for updates and upgrades consists of major, minor, build, and fix and these correspond to the following digit locations of a release, a,b,c,d. An example of which would be 7.4.1.3, where the 7 refers to the major release, the 4 refers to the minor release, the 1 refers to the build, and the 3 refers to a fix. All Software Versions are provided and included as part of this Agreement.

1.2. Updates. From time to time CentralSquare may develop permanent fixes or solutions to known problems or bugs in the Software and incorporate them in a formal “Update” to the Software. If Customer is receiving technical support from CentralSquare on the general release date for an Update, CentralSquare will provide the Customer with the Update and related Documentation at no extra charge. Updates for custom configurations will be agreed upon by the Parties and outlined in a Statement of Work or Change Order.

1.3. Releases. Customer shall agree to install and/or use any New or Major Release within one year of being made available by CentralSquare to avoid or mitigate a performance problem, ineligibility for Support and Maintenance Services or infringement claim. All modifications, revisions and updates to the Software shall be furnished by means of new Releases of the Software and shall be accompanied by updates to the Documentation whenever CentralSquare determines, in its sole discretion, that such updates are necessary.

2. Support

2.1. CentralSquare shall provide to Customer support via toll-free phone number 833-278-7877 or via the CentralSquare Support Portal. CentralSquare shall provide to Customer, commercially reasonable efforts in solving errors reported by the Customer as well as making available an online support portal. Customer shall provide to CentralSquare reasonably detailed documentation and explanation, together with underlying data, to substantiate errors and to assist CentralSquare in its efforts to diagnose, reproduce and correct the error. Should either Party not be able to locate the error root cause and Customer and CentralSquare agree that on-site services are necessary to diagnose or resolve the problem CentralSquare shall provide a travel estimate and estimated hours in order to diagnose the reported error.

2.2. If after traveling onsite to diagnose a reported error and such reported error did not, in fact, exist or was not attributable to a Defect in the Software provided by CentralSquare or an act or omission of CentralSquare, then Customer shall pay for CentralSquare's investigation, travel, and related services in accordance with provided estimate. Customer must provide CentralSquare with such facilities, equipment and support as are reasonably necessary for CentralSquare to perform its obligations under this Exhibit, including remote access in accordance with the Remote Access Policy.

3. Online Support Portal
Online support is available via https://support.centralsquare.com/s/contact-us, offering Customer the ability to resolve its own problems with access to CentralSquare’s most current information. Customer will need to enter its designated username and password to gain access to the technical support areas on CentralSquare’s website. CentralSquare’s technical support areas allow Customer to: (i) search an up-to-date knowledge base of technical support information, technical tips, and featured functions; and (ii) access answers to frequently asked questions (FAQ).

4. Exclusions from Technical Support Services
CentralSquare shall have no support obligations to provide Support or Maintenance for Solutions that are not kept current to one version prior to the then current version of the Solution. CentralSquare shall have no support obligations with respect to any third-party hardware or software product not licensed or sold to Customer by CentralSquare (“Nonqualified Product”). Customer shall be solely responsible for the compatibility and functioning of Nonqualified Products with the Software.

5. Customer Responsibilities
In connection with CentralSquare’s provision of technical support as described herein, Customer acknowledges that Customer has the responsibility to do each of the following:

5.1 Provide hardware, operating system and browser software that meets technical specifications, as well as a fast, stable, high-speed connection and remote connectivity for accessing the Solution.

5.2 Maintain any applicable computer system and associated peripheral equipment in good working order in accordance with the manufacturers’ specifications, and ensure that any problems reported to CentralSquare are not due to hardware malfunction;

5.3 For CentralSquare Solutions that are implemented on Customer Systems, maintain the designated operating system at the latest code revision level reasonably deemed necessary by CentralSquare for proper operation of the Software;

5.4 Supply CentralSquare with access to and use of all information and facilities reasonably determined to be necessary by CentralSquare to render the technical support described herein; 115
CST-2025-103498

5.5Perform any test or procedures reasonably recommended by CentralSquare for the purpose of identifying and/or resolving any problems;

5.6 At all times follow routine operator procedures as specified in the Documentation or any error correction guidelines of CentralSquare posted on the CentralSquare website;

5.7 Customer shall remain solely responsible at all times for the safeguarding of Customer’s proprietary, confidential, and classified information contained within Customer Systems; and

5.8Reasonably ensure that the Customer Systems are isolated and free from viruses and malicious code that could cause harm before requesting or receiving remote support assistance.

6. Priorities and Support Response Matrix
The following priority matrix relates to software errors covered by this Agreement. Causes secondary to non-covered causes - such as hardware, network, and third-party products - are not included in this priority matrix and are outside the scope of this Exhibit. CentralSquare will make commercially reasonable efforts to respond to Software incidents for live remote based production systems using the following guidelines:

Priority Issue Definition Response Time
Priority 1 –
Urgent
The software is completely down and will not
launch or function.

Priority 1 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 2 –
Critical
A high-impact problem that disrupts the
customer’s operation but there is capacity to
remain productive and maintain necessary
operations.

Priority 2 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 3 –
Non-Critical
A Software Error related to a user function which
does not negatively impact the User from the use
of the system. This includes system administrator
functions or restriction of user workflow but does
not significantly impact their job function.

Non-Critical Priority 3 issues must be reported via
Https://support.centralsquare.com/s/contact-us
Priority 4 –
Minor
Cosmetic or documentation errors, including
Customer technical questions or usability
questions.

Minor Priority 4 issues must be reported via
Https://support.centralsquare.com/s/contact-us

7. Exceptions. CentralSquare shall not be responsible for failure to carry out its Support and Maintenance obligations under this Exhibit if the failure is caused by adverse impact due to:

7.1. defectiveness of the Customer’s Systems (including but not limited to environment, hardware or ancillary systems), or due to Customer corrupt, incomplete, or inaccurate data reported to the Solution, or documented Defect.

7.2. denial of reasonable access to Customer’s System or premises preventing CentralSquare from addressing the issue.

7.3. material changes made to the usage of the Solution by Customer where CentralSquare has not agreed to such changes in advance and in writing or the modification or alteration, in any way, by Customer or its subcontractors, of communications links necessary to the proper performance of the Solution.

7.4. a Force Majeure event (as outlined in Section 12), or the negligence, intentional acts, or omissions of Customer or its agents.

8. Incident Resolution. Actual response times and resolutions may vary due to issue complexity and priority. For critical impact level and above, CentralSquare provides a continuous resolution effort until the issue is resolved. CentralSquare will make commercially reasonable efforts to resolve Software incidents for live remote based production systems using the following guidelines:

116
CST-2025-103498
Priority Resolution Process Resolution Time
Priority 1 – Urgent CentralSquare will provide a
procedural or configuration
workaround or a code correction that
allows the Customer to resume live
operations on the production System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume live operations on the production system.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than twenty-four (24) hours after notification.

Priority 2 –
Critical
CentralSquare will provide a
procedural or configuration
workaround or a code correction that
allows the Customer to resume
normal operations on the production
System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume normal operations on the production System.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than thirty-six (36) hours after notification.

Priority 3 – Non –
Critical
CentralSquare will provide a
procedural or configuration
workaround that allows the Customer
to resolve the problem.

CentralSquare will work to provide the Customer with a
resolution which may include a workaround or code correction within a timeframe that takes into consideration the impact of the issue on the Customer and CentralSquare’s User base.

Priority 3 issues have no defined resolution time.

Priority 4 – MinorIf CentralSquare determines that a
reported Minor Priority error
requires a code correction, such
issues will be addressed in a
subsequent release when
applicable.

CentralSquare will work to provide the Customer with a
resolution which may include a workaround or code correction in a future release of the software. Priority 4 issues have no defined resolution time.

9. Cases needing development. Support cases that require code development (e.g. writing, modifying or reviewing source code to create new functionality, resolve issues, or improve existing features) will be transferred to the appropriate product development team. Cases transferred to product development will be reviewed to determine the nature of the request, the severity of the impact on the performance of the solution, and the availability of a resolution. CentralSquare reserves the right to close out Non-Critical (Priority 3) and Minor (Priority 4) support cases, without resolution, for development items that do not reasonably fall within the current product roadmap.

10. Non-Production Environments. CentralSquare will make commercially reasonable efforts to provide fixes to non- production environment(s). Non-production environments are not included under the response or resolution tables provided in this Exhibit.

10.1. Maintenance. All non-production environment resolution processes will follow the structure and schedules outlined above for production environments.

10.2. Incidents and service requests. Non-production environment incidents are considered priority 3 or 4, dictated by circumstances and will be prioritized and scheduled subordinate to production environment service requests.

11. Training. Outside the scope of training services purchased, if any, Customer is responsible for the training and organization of its staff in the operation of the Software.

12. Development Work. Software support and maintenance does not include development work either (i) on software not licensed from CentralSquare or (ii) development work for enhancements or features that are outside the documented functionality of the Software, except such work as may be specifically purchased and outlined in the Agreement.

CentralSquare retains all intellectual property rights in development work performed and Customer may request consulting and development work from CentralSquare as a separate billable service.

13. Technology Life Expectancy. Customer understands, acknowledges and agrees that the technology upon which the Hardware, Solution and Third-Party Software is based changes rapidly. Customer further acknowledges that CentralSquare will continue to improve the functionality and features of the Solution to improve legal compliance, accuracy, functionality and usability. As a result, CentralSquare does not represent or warrant that the Hardware, Solution and/or Third-Party Software provided to Customer under this Agreement or that the Customer Systems recommended by CentralSquare will function for an indefinite period of time. Rather, CentralSquare and Customer may, from time to time, analyze the functionality of the Hardware, Solution, Third-Party Software and Customer Systems in response to changes to determine whether Customer must upgrade the same. Customer upgrades may include without limitation, the installation of a new Release, additional disk storage and memory, and workstation and/or server upgrades. Customer upgrades may also include the installation and/or removal of Third-Party Software. Customer is solely responsible for all costs associated with future resources and upgrades.

117
CST-2025-103498
EXHIBIT 3
CentralSquare Access Management Policy

In order to provide secure, federally compliant connections to agency systems CentralSquare Technologies (“CentralSquare”) requires BeyondTrust or SecureLink as the only approved methodology of connection. BeyondTrust and Securelink provide the necessary remote access in order to service and maintain CentralSquare products while adhering to the Federal Bureau of Investigations Criminal Justice Information Services requirements. Both solutions utilize two-factor authentication Federal Information Processing Standard Publication (“FIPS”) 140-2 validated cryptographic modules and AES encryption in 256-bit strengths.

BeyondTrust and Securelink are addressed in turn via this Access Management Policy; Customers may choose which remote privileged access management solution will be utilized by CentralSquare.

BeyondTrust
The BeyondTrust remote support solution may be utilized via escorted session or a jump Customer. As for an escorted session, when an agency needs assistance from CentralSquare, the agency employee requesting assistance will receive verbal or email communication with a session key necessary to enable remote access. If a verbal key is provided, the user enters the session key after visiting https://securesupport.centralsquare.com.

Jump Customers are a Windows service that can be stopped/started to facilitate a support session. Connections made via jump Customer can be active or passive. An active jump Customer is always available. A passive connection is enabled for a specific purpose and then disabled when not used. Regardless of the option selected, CentralSquare’s support team will arrange a BeyondTrust session to establish the jump Customer.

The jump Customer resides on the agency side on the installed device, where an agency administrator can manage.

Instructions on how to enable/disable jump Customers can be provided upon request. A sample workflow of a passive jump Customer is provided below:

Should an agency require support from CentralSquare, a call would be placed and/or a support ticket opened in the portal on the CentralSquare customer support website. Before accessing the agency’s system and/or environment, the CentralSquare representative would send a notice of connection from the CentralSquare support portal instance. This notice can be sent to the individual at the agency that the CentralSquare representative is working with or other designated contacts as necessary. Upon receipt of the notice of connection, the agency personnel would enable the BeyondTrust jump Customer. The CentralSquare representative would then be admitted to the agency’s system and/or environment to perform the necessary task. Upon completion of the task, the CentralSquare representative sends a notice of disconnection from the CentralSquare support portal instance. Upon receipt of the notice of disconnection, the agency personnel would then disable the BeyondTrust jump Customer.

Securelink
Similar to BeyondTrust’s escorted session, Securelink may be utilized via “quick connect”. To enable a quick connect session when an agency needs assistance from CentralSquare, the Agency employee requesting assistance will enter a key code in order to connect for screen sharing on a device.

Similar to the jump Customer methodology, SecureLink may also be utilized via “gatekeeper”. The sample workflow description for a jump Customer provided above is substantially similar to the workflow for gatekeeper.

Summation
BeyondTrust and Securelink allow customers the ability to monitor connectivity to the customer’s network and maintain CJIS compliance while enabling CentralSquare to perform the necessary support functions.

118
CST-2025-103498
EXHIBIT 4
Certificate of Insurance (Evidence of Coverage)

119
CST-2025-103498
EXHIBIT 5
Statement of Work

[N/A]

120
CST-2025-103498
EXHIBIT 6

Intentionally Omitted

121
CST-2025-103498
EXHIBIT 7

Service Level Commitments
The following applies to any cloud-hosted CentralSquare software only. The following does not apply to any on-premise software, hardware, or third-party products.

1. Service Level Commitments
A. Availability. During any calendar month, the availability of the Solution shall be no less than 99.9%, excluding scheduled maintenance. CentralSquare shall provide Customer with prompt notification as soon as it becomes aware of any actual or potential unscheduled downtime of the Solution, as well as continual periodic updates during the unscheduled downtime regarding CentralSquare’s progress in remedying the unavailability and estimated time at which the Solution shall be available.

B. Measurement. Service availability is measured as the total time that the solutions are available during each calendar month for access by Customer (“Service Availability”). Service Availability measurement shall be applied to the production environment only, and the points of measurement for all monitoring shall be the servers and the internet connections at CentralSquare’s hosted environment.

C. Calculation. Service availability for a given month shall be calculated using the following calculation:

I. The total number of minutes which the service was not available in a given month shall be subtracted from the total number of minutes available in the given month. The resulting figure is divided by the total number of minutes available in the given month.

II. Service availability targets are subject to change due to the variance of the number of days in a month.

III. The total number of minutes which the service was not available in a given month shall exclude minutes associated with scheduled or emergency maintenance.

D. Remedy. If the service period target measurement is not met, then the customer shall be entitled to a credit calculated as follows:

Service Availability in the relevant
Service Period
Percentage Reduction in Monthly Fee for the
Subsequent Service Period
Less than 99.9% but greater than or equal to 99.0% 5%
Less than 99.0% but greater than or equal to 95.0% 10%
Less than 95% 20%

E. Credit must be requested by the customer within sixty (60) days of the failed target. Any credit awarded shall be applied to the next applicable invoice. Customer shall not be eligible for credits where customer is more than thirty (30) days past due on their account.

2. Exceptions. The Service Level Commitments and availability stated in this Exhibit do not cover services interruptions or performance issues that are caused by factors outside of CentralSquare or it’s hosting partner’s control. Such factors may include, but are not limited to:

A. Internet Access. Issues relating to Customer’s internet access. Any outages, slowdowns, or other problems related to the internet connection are explicitly disclaimed; B. Customer’s Internal Network Issues. Issues originating from Customer’s internal network such as network congestion, network equipment failure, or misconfigurations are explicitly disclaimed; C. Third-Party Acts. Issues caused by the acts or omissions of third-parties, including providers of internet services, or for issues arising from third-party software or hardware that is not provided by CentralSquare is explicitly disclaimed;
122
CST-2025-103498
D. Gross Negligence or Willful Misconduct. Issues relating to the failure or delay in performance to the extent caused by the acts or omissions of Customer or its agents constituting gross negligence or willful misconduct are explicitly disclaimed; and,

E. Force Majeure. A force majeure event such as natural disasters, acts of God, or any other cause constituting force majeure are explicitly disclaimed.

3. Server Performance & Capacity. The standard provisioning of storage for the cloud solutions is 1 terabyte.

If Customer requests to add additional Software, increase storage or processing requirements, and/or request additional environments, these requests will be evaluated and if additional resources are required to support modifications, additional fees may apply at per unit (gigabyte, hour, license, etc).

4. Releases. Customer agrees keep the software up-to-date with the cloud release cycle as determined by centralsquare. Staying current is essential to address security, performance, and infringement issues, and is required for receiving software support. All modifications, revisions, and updates to the software will be provided through new releases, accompanied by documentation updates whenever the centralsquare deems necessary.

5. Non-Production Environments. Included in the subscription fee is access to the training environment during the hours of 8:00am – 4:00pm EST, Monday through Friday. Should the Customer require extended access for items such as internal training, CentralSquare can make exceptions provided that Customer provide reasonable advance written notice. CentralSquare will then work with the Customer to enable access in accordance with an agreed upon schedule.

123
CST-2025-103498
EXHIBIT 8

Managed Services Provisions

1.0 Software Updates
While this Agreement remains in full force and effect, and all fees are paid and current, CentralSquare will maintain the Software by providing software updates and/or enhancements to Customer.

CentralSquare will install software updates remotely. Customer is responsible for ensuring that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Software updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with the Customer to schedule an agreeable time to occur during these time slots.

1.1 Included Updates
Updates will be provided on an as-available basis and include the items listed below:

1. Bug fixes;

2. Enhancements to products licensed by Customer under this Agreement;

1.2 Not-Included Updates
Updates do not include:

1. Platform extensions including product extensions to different hardware platforms, different windowing system platforms, or different operating system platforms

2. New functions such as new modules, components, products, or applications.

2.0 Hardware Updates
Server Hardware updates consist of different types of hardware changes ranging from hardware replacement (such as replacing a hard disk), to hardware additions and hardware updates. Server Hardware updates require physical access to the servers. Customer is responsible for ensuring that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Hardware updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with the Customer to schedule updates during these time slots.

3.0 Support

3.1 General Support
CentralSquare shall provide phone and email support for the Software provided under this Agreement and shall maintain a support center database to track any reported issues. Customer is required to accept and maintain updates to a supported version of the application(s) in order to maintain access to support services. No support will be provided for Software more than two versions back from the most recently released version.

Support does not include custom programming services or training.

Support is available 24 hours a day, seven days a week.

3.2 Remote Support
Software Support for managed services solutions shall be provided in accordance with Exhibit 3, (CentralSquare Access Management Policy).

VPN usage to connect to customer environments is prohibited. All costs associated with CentralSquare’s use of any technological device to mitigate against the risk of such connection shall be the responsibility of Customer. This includes but is not limited to jumpboxes, virtual machines, etc. Any access to Customer’s system and/or data shall be through the use of CentralSquare’s unique user SSO credentials, and all such access must be capable of being logged in accordance with FBI CJIS Security Policy.
124
CST-2025-103498

3.3 Server Hardware Maintenance
CentralSquare will maintain the managed services Server Hardware necessary to host the Software. This does not include any hardware except the CentralSquare Technologies’ supplied Server Hardware. “Server Hardware Maintenance” is defined as ensuring the operating system and/or applications as installed are current and up to date.

A standby server is available for purchase by customer. This server replicates the production environment and is available to the customer for use in the event of a hardware and/or software failure of the production server. The training server is similar to the production server but it is not a mirror image of same. The training server cannot be utilized as a production server or other means to support the agency with respect to the Pro application and/or interfaces thereto in the event of a hardware failure of the production server.

In the event of a hardware and/or software failure, if the customer does not purchase a standby server, the customer acknowledges that the customer will be down for an extended period of time which could include, but not be limited to, an extended period of time while replacement hardware and/or software is attained and/or configured for use.

3.4 Customer Responsibilities

3.4.1 Access to Premises
Customer shall provide CentralSquare with reasonable and timely access to the sites and personnel necessary for CentralSquare to perform its obligations under this Agreement.

3.4.2 CentralSquare Server Access
Customer will ensure that all managed services CentralSquare Server Hardware are directly network accessible to CentralSquare at all times via SSH. There shall be no additional authorization or equipment required except as requested by CentralSquare. The persistent SSH secured service connection is mandatory and necessary for the proper functionality of the managed server. This connection is only utilized by CentralSquare Technologies’ CJIS-compliant employees for purposes that include but are not limited to, contractually mandated backups, installation of major and minor software releases and/or execution of the managed service component of the Agreement.

Customer shall not allow any party, other than CentralSquare, to add, update, or delete database records or file system objects directly to or on the server or database except as provided for in the CentralSquare Documentation.

Customer shall not access any Server Hardware except as provided in the CentralSquare Documentation or cause any software except the Software provided under this Agreement to be installed on or executed on the Server Hardware.

3.4.3 Network Configuration Notification Requirements
Customer shall notify CentralSquare regarding all updates to Customer’s network configuration, firewall changes, and IP address updates with a minimum twenty-four (24) hour notice prior to implementation of such changes.

3.4.4 System Administrator
Customer is responsible for naming one or more System Administrators to serve as a primary point of contact between Customer and CentralSquare. At least one System Administrator must be available at all times. Customer will ensure that the System Administrators possesses the appropriate technology and public safety knowledge and skills to perform this role sufficiently.

3.4.5 Security
Customer is responsible for providing all physical security. The customer is responsible for securing their network.

3.4.6 System Updates
Customer shall work in good faith to allow CentralSquare to install System updates as requested by CentralSquare.
125
CST-2025-103498

3.5 GIS Data Maintenance
GIS data updates and maintenance are defined as changes to the GIS data based on actual additions or changes to points (e.g. addresses), lines (e.g. roads), or layers (e.g. Emergency Service Zones) that occur after the date of the software install.

CentralSquare will provide one (1) GIS update per month as part of this Agreement.

CentralSquare makes no representation or warranty as to the completeness or accuracy of the mapping data provided with the CentralSquare Software. The completeness or accuracy of such data is solely dependent on the information supplied by the Customer or the mapping database vendor to CentralSquare.

126
CST-2025-103498
EXHIBIT 9
Intentionally Omitted
127
City Council Special
Staff Report

Subject:

Accounts Paid List - July to September 2025
Date:

November 18, 2025
Submitted By:

Diane Ahn, Accounting Officer
Daniel Choe, Administrative Services Deputy Director
Department:

Administrative Services - Finance
Recommendation:

Receive the Accounts Paid List for July 1, 2025 to September 30, 2025.

Background:

The Accounts Paid List (Attachment 1) details expenses by payee, expense type, and amount paid for the period between July 1, 2025 to September 30, 2025.

Fiscal Impact:

This report will not have a direct fiscal impact. The items included are either within the current year budget or have been approved through budget amendments.

Item Number C5.

ATTACHMENTS:

1. Accounts Paid List July to September 2025
128
129
130
131
132
133
134
135
136
137
138
City Council Special
Staff Report

Subject:

AB 1600 Development Impact Fee Annual Reports for Fiscal Year 2024/25
Date:

November 18, 2025
Submitted By:

Diane Ahn, Accounting Officer
Daniel Choe, Deputy Director of Administrative Services Department:

Administrative Services - Finance
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Accepting Development Impact Fee Reports for the Period Ending June 30, 2025 as Required by Government Code Sections 66000 ET SEQ.

Background:

In 1987, the California Legislation passed Assembly Bill 1600 (AB 1600), also known as the Mitigation Fee Act (California Government Code Sections 66000 et seq.), which governs the establishment and administration of development impact fees. A development impact fee is a monetary exaction other than a tax or special assessment that is charged by a local agency to new development for the purposes of defraying costs of public facilities needed as a result of impacts created by the new development.

Development impact fees are segregated and placed in special funds or accounts, which earn interest. AB 1600 requires local agencies that impose impact fees to annually provide the public with a report that reflects:

The beginning and ending balances of each separate impact fee fund; The amount of fees collected and the interest earned for the year; The amount of expenditures and refunds made in the year; The percentage of project expenditures paid for by fees; and A description of the type of fees and the fee amount.

As of June 30, 2025, the City had nine separate and distinct development impact fees that are collected pursuant to AB 1600. The following is a listing of the fees, along with the balance for each fee account, as of June 30, 2025:

1 .

Public Facilities Impact Fee: $2,301,770
2 .

Community Park Fee: $1,852,087
3 .

NW Rocklin Community Park Fee: $1,090,902
Item Number C6.

139
4 .

Traffic Circulation Impact Fee: $20,924,456
5 .

Whitney Ranch Interchange Fee: $2,069,852
6 .

Whitney Ranch Trunk Sewer Fee: $0
7 .

Oak Tree Mitigation Fee: $472,230
8 .

Community and Recreation Facilities Fee: $412,552
9 .

Trails Impact Fee: $95,257

The reports provide information consistent with the annual reporting requirements outlined in the Government Code for each City development impact fee, and are included as Attachments 2-10 (Exhibits A – I to the Resolution).

Copies of each report were posted on the City’s
website on October 31, 2025, in compliance with the minimum 15-day public posting requirement prior to the City Council meeting where the Resolution is adopted.

Fiscal Impact:

There is no direct fiscal impact resulting from these reports.

ATTACHMENTS:

1. Resolution

2. Exhibit A - Public Facilities Impact Fee

3. Exhibit B - Community Park Fee

4. Exhibit C - Northwest Rocklin Community Park Fee

5. Exhibit D - Traffic Circulation Impact Fee

6. Exhibit E - Whitney Ranch Interchange Fee

7. Exhibit F - Whitney Ranch Trunk Sewer Project Fee

8. Exhibit G - Oak Tree Mitigation Fee

9. Exhibit H - Community and Recreation Facilities Fee

10. Exhibit I - Trails Impact Fee
140
Resolution No. 2025- November 18, 2025 Page 1 of 2
1 RESOLUTION NO. 2025 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

ACCEPTING DEVELOPMENT IMPACT FEE REPORTS FOR THE
PERIOD ENDING JUNE 30, 2025 AS REQUIRED BY
GOVERNMENT CODE SECTIONS 66000 ET SEQ

WHEREAS, Government Code sections 66000 et seq. (commonly known as and referred to herein as AB 1600) regulate the imposition, collection, maintenance, expenditure and reporting of impact fees imposed on developers for the purpose o f defraying costs of public facilities; and

WHEREAS, the City has identified certain development impact fees the City collects from developers, which are subject to AB 1600 requirements; and

WHEREAS, in accordance with the p rovisions of AB 1600, the City has set up separate special revenue funds for each type of fee, crediting earned interest to those funds, and spending the accumulated fees and related interest on appropriate expenditures; and

WHEREAS, in accordance with the provisions of AB 1600, an annual report is required that reflects a brief description of the type of fee in the account or fund; the amount of the fee; the beginning and ending balances of each separate impact fee fund; the amount of fees collected and the interest earned for the year; identification of public improvements on which the fees were expended and percentage of the cost of the public improvement that was funded with fees; identification of the approximate date b y which the construction of the improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement; a description of each interfund transfer or loan made; and the amou nt of refunds made pursuant to Government Code Section 66001(e) and any allocations pursuant to Section 66001(f); and

WHEREAS, the attached reports referred hereto as Exhibits A through I contain information that meets the annual reporting requirements de scribed in the Government Code for each City development impact fee fund; and

WHEREAS, a copy of each report has been posted on the City’s website for review since October 31, 2025, which is more than 15 days in advance of this meeting; and

WHEREAS, staff recommends the City Council accept the attached reports.

NOW, THEREFORE, the City Council of the City of Rocklin does resolve as follows:

141
Resolution No. 2025- November 18, 2025 Page 2 of 2
1 Section 1. The City Council accepts the reports attached hereto as Exhibits A through I and incorporated herein by reference, as having been prepared in accordance with state law.

Section 2. The City Council adopts all factual findings set forth in the reports attached hereto as Exhibits A through I.

PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

____________________________________
Jill Gayaldo, Mayor

ATTEST:

____________________________
Avinta Singh, City Clerk
142

Page 1 ends

to Reso. No. 2025-

Exhibit A

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Public Facilities Impact Fee
Fiscal Year Ending June 30, 2025

For purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Public Facilities Impact Fee - The purpose of the Public Facilities Impact Fee is to fund construction of improvements and facilities that will be needed to mitigate the impacts of new development on city facilities, and to maintain an acceptable level of public services as the City grows.

(B) The amount of the fee.

Development Type Current Fees Residential <600 Square Feet $851/unit Residential 600-1,000 Square Feet $1,045/unit Residential 1,001-1,500 Square Feet $1,668/unit Residential 1,501-2,500 Square Feet $2,325/unit Residential 2,501-3,500 Square Feet $2,729/unit Residential >3,500 Square Feet $3,538/unit Residential - Age Restricted $1,221/unit Convalescent Care $1,131/unit Retail $1,900/1,000 sq. ft.

Office $1,526/1,000 sq. ft.

Office - Medical $1,221/1,000 sq. ft.

Industrial $509/1,000 sq. ft.

Industrial - High Tech $1,018/1,000 sq. ft.

Church, Other Assembly $136/1,000 sq. ft.

Hotel $475/room Community College $136/student

143

Page 2 ends

to Reso. No. 2025-

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures, and Changes in Fund Balance Revenues FY 2025
Public Facilities Impact Fees $785,318
Interest Income $70,756
Total Revenues $856,074
Expenditures
No expenditures for the FY
Total Expenditures $0
Revenues Over (Under) Expenditures $856,074
Beginning Fund Balance as of 07/01/24 $1,445,696
Ending Fund Balance as of 06/30/25 $2,301,770

(E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

No fees were expended on capitalizable projects in the fiscal year.

(F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete.

As of the end of fiscal year 2024/25, there were insufficient funds collected for public improvement projects.

(G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No transfers or loans were made during the fiscal year.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
144

Page 1 ends

to Reso. No. 2025-

Exhibit B

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Community Park Fee
Fiscal Year Ending June 30, 2025

For purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Community Park Fee - The purpose of the Community Park Fee is to further the General Plan goal of providing opportunities for recreational activities to meet community needs. This fee will mitigate development impacts by providing for improvements to the City’s new community parks and recreational facilities and rehabilitation of the existing parks and recreational facilities.

(B) The amount of the fee.

Development Type Current Fees
Residential <600 Square Feet $1,954/unit Residential 600-1,000 Square Feet $2,400/unit Residential 1,001-1,500 Square Feet $3,831/unit Residential 1,501-2,500 Square Feet $5,341/unit Residential 2,501-3,500 Square Feet $6,270/unit Residential >3,500 Square Feet $8,127/unit Residential - Age Restricted $2,806/unit

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance

Revenues FY 2025
Park Development Fees $1,244,522
Interest Income $47,528
Total Revenues $1,292,050

Expenditures
No expenditures for the FY
Total Expenditures $0

Revenues Over (Under) Expenditures $1,292,050

Beginning Fund Balance as of 07/01/24 $560,037
Ending Fund Balance as of 06/30/25 $1,852,087

145

Page 2 ends

to Reso. No. 2025-

No identification of public improvements on which fees were expended during the fiscal year.

As of the end of fiscal year 2024/25, there were insufficient funds collected for public improvement projects.

No interfund transfer or loans were made during the fiscal year utilizing these funds.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
146

Page 1 ends

to Reso. No. 2025-
Exhibit C

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Northwest Rocklin Community Park Fee
Fiscal Year Ending June 30, 2025

For purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Northwest (NW) Rocklin Community Park Fee – The purpose of the NW Rocklin Community Park Fee is to further the General Plan goal of providing opportunities for recreational activities to meet citizen needs. This fee will be used to fund construction of the NW Rocklin Annexation Area Community Park.

(B) The amount of the fee.

Land Use Current Fee
Single Family Residential $3,823/unit
Multi-Family Residential $2,209/unit
Business $12,057/acre
Commercial $7,033/acre

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance

Revenues FY 2025
Whitney Ranch Park Fees $703,423
Interest Income $48,505
Total Revenues $751,928

Expenditures
Park Improvements $1,035,172

Total Expenditures $1,035,172

Revenues Over (Under) Expenditures ($283,244)

Beginning Fund Balance as of 07/01/24 $1,374,146
Ending Fund Balance as of 06/30/25 $1,090,902

147

Page 2 ends

to Reso. No. 2025-

Public Improvements FY 2025
Expenditures
Total Project
Cost as of
06/30/25
% Funded
by Fees
Bike Pump Track $1,035,172 $2,263,380 49%

As of the end of fiscal year 2024/25, there were insufficient funds collected for public improvement projects.

The Bike Pump Track Project, which was listed “in progress” in the fiscal year 2023/24 report, was completed in fiscal year 2024/25.

No transfers or loans were made during the fiscal year.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

148

Page 1 ends

to Reso. No. 2025-
Exhibit D

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Traffic Circulation Impact Fee
Fiscal Year Ending June 30, 2025

For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Traffic Circulation Impact Fee – The purpose of the Traffic Circulation Impact Fee is to finance street improvements to reduce the impacts caused by new development within the City.
(B) The amount of the fee.

Land Use Current Fee
Single Family Residential $3,774/unit
Multi-Family Residential $2,378/unit
Retail/Commercial $6.038/sq. ft.

Office $6.604/sq. ft.

Industrial $3.396/sq. ft.

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance Revenues FY 2025
Traffic Circulation Impact Fees $2,179,406
Reimbursement Revenue $502,511
Interest Income $762,422
Total Revenues $3,444,339
Expenditures
Infrastructure $1,141,117
Technology Fee $123,354
Indirect Cost Allocation $190,932
Engineering Allocation $67,184
Professional Services $98,893
Total Expenditures $1,621,480

Revenues Over (Under) Expenditures $1,822,859
Beginning Fund Balance as of 07/01/24 $19,101,597
Ending Fund Balance as of 06/30/25 $ 20,924,456
149

Page 2 ends

to Reso. No. 2025-

Public Improvements FY 2025
Expenditures
Total
Project
Cost as of
06/30/25
% Funded
by Fees
Monument Springs Bridge $455,214 $637,957 100%
Sunset Boulevard Widening $140,839 $181,193 100%
Rocklin Road Widening $70,174 $71,752 100%
Sierra College Boulevard Widening $542,074 $640,421 92%

Public Improvements Approximate Date to Commence
Construction
Monument Springs Bridge
Sunset Boulevard Widening
Rocklin Road Widening
Rocklin Road/I-80 Interchange Improvements
In progress
In progress
In progress
FY 2026/27

The Sierra College Boulevard Widening Project, which was listed “in progress” in the fiscal year 2023/24 report, was completed in fiscal year 2024/25.

Construction on the Rocklin Road/I-80 Interchange Improvements project began in FY 2021/22, utilizing funding from the South Placer Regional Transportation Authority (SPRTA). Starting in FY 2026/27, the project will also utilize funding from the Traffic Circulation Impact Fee, the Regional Surface Transportation Program, and the Congestion Mitigation and Air Quality Program, in addition to continued SPRTA support.

Technology fee expense totaled $123,354, accounting for a fair share allocation for e- commerce. Indirect cost allocation totaled $190,932, accounting for central service costs.

Engineering allocation totaled $67,184, accounting for engineering costs associated with the public improvements.

150

Page 3 ends

to Reso. No. 2025-
(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
151

Page 1 ends

to Reso. No. 2025-

Exhibit E

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Whitney Ranch Interchange Fee
Fiscal Year Ending June 30, 2025

For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Whitney Ranch Interchange Fee – Due to the anticipated traffic impacts resulting from the Whitney Ranch Development, it was determined that an additional interchange connecting the new development to State Route 65 would help to minimize adverse traffic conditions.

This new interchange would be partially funded by the traffic impact fee, referred to as the Whitney Ranch Interchange Fee.

(B) The amount of the fee.

Land Use Fee
Whitney Ranch

SRI LLC
Single Family $622/unit
Multifamily $448/unit
Business Park $21,016/acre
Commercial $23,839/acre
SWP
Commercial $49,657/acre
Highway 65 Corridor
JBC
Commercial $49,251/acre
Office & Commercial $49,251/acre
Placer Ranch
Business Park $20,107/acre
Commercial $22,808/acre
Office & Commercial $22,808/acre
WJU
Office & Commercial $35,719/acre
Light Industrial $10,524/acre

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

152

Page 2 ends

to Reso. No. 2025-

Statement of Revenues, Expenditures and Changes in Fund Balance Revenues FY 2025
Whitney Ranch Interchange Fees $366,408
Interest Income $70,407
Total Revenues $436,815
Expenditures
Infrastructure $55,428
Engineering Allocation $3,326
Total Expenditures $58,754

Revenues Over (Under) Expenditures $378,061
Beginning Fund Balance as of 07/01/24 $1,691,791
Ending Fund Balance as of 06/30/25 $2,069,852

(E) An identification of each public improvements on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

Public Improvements FY 2025
Expenditures
Total Project
Cost as of
06/30/25
% Funded
by Fees
Whitney Ranch Parkway Widening $58,755 $235,951 74%

Public Improvements Approximate Date to
Commence Construction
Whitney Ranch Parkway Widening In progress

Engineering allocation totaled $3,326, accounting for engineering costs associated with the public improvements.

153

Page 3 ends

to Reso. No. 2025-

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
154

Page 1 ends

to Reso. No. 2025-
Exhibit F

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Whitney Ranch Trunk Sewer Project Fee
Fiscal Year Ending June 30, 2025

For purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Whitney Ranch Trunk Sewer Project Fee - The purpose of the Whitney Ranch Trunk Sewer Project Fee is to further the General Plan goal to ensure that adequate public services and facilities are provided to meet the needs of residents of the City by providing another funding source from new development for capital improvements to serve new development. Fees collected shall be used to finance only the Phase ll Whitney Ranch Offsite Sewer Trunk line.

(B) The amount of the fee.

Land Use Current Fee
Residential (Single and Multi-Family) $268/unit
Non-Residential $156/1,000 bldg. sq. ft.

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance

Revenues FY 2025
Whitney Ranch Trunk Sewer Project Fees $62,211
Total Revenues $62,211

Expenditures
Repayment of General Fund Loan $37,211
Sewer Easements $25,000
Total Expenditures $62,211

Revenues Over (Under) Expenditures $0

Beginning Fund Balance as of 07/01/24 $0
Ending Fund Balance as of 06/30/25 $0

155

Page 2 ends

to Reso. No. 2025-
(E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

Public Improvements FY 2025
Expenditures
Total Project
Cost as of
06/30/25
% Funded
by Fees
Northwest Rocklin Sewer Annexation $25,000 $1,477,620 100%

No identification of construction for public improvements.

Repayment of the General Fund loan totaled $37,211, covering project costs initially funded by General Fund resources for the Whitney Ranch Sewer Project.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

156

Page 1 ends

to Reso. No. 2025-
Exhibit G

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Oak Tree Mitigation Fee
Fiscal Year Ending June 30, 2025

For purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Oak Tree Mitigation Fee - The Oak Tree Mitigation Fee was created to address the decline of oak woodlands due to urbanization through a considered attempt to balance the benefits of preservation and the cost thereof, against the social benefits of private property ownership and development.

(B) The amount of the fee.

Description Current Fee
Removal of a 5 gallon oak tree $30
Removal of a 15 gallon oak tree $96
Removal per one inch of oak tree $96

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance Revenues FY 2025
Oak Tree Mitigation Fees $81,350
Interest Income $21,639
Total Revenues $102,989

Expenditures
Indirect Cost Allocation $16,102
Park Maintenance $9,750
Salaries and Benefits $10,102
Technology Fee $4,605
Professional Services $84,546
Other Expenditures $196
Total Expenditures $125,301

Revenues Over (Under)
Expenditures
($22,312)
Beginning Fund Balance as of 7/01/24 $494,542
Ending Fund Balance as of 06/30/25 $472,230

157

Page 2 ends

Fund 305 - Oak Tree Mitigation Expenditure Summary
Expenditures for FY 2025 $ Amount
Oak Tree Maintenance Expenditures $125,301
Total Expenditures $125,301

No identification of construction for public improvements.

Technology fee expense totaled $4,605, accounting for a fair share allocation for e- commerce. Indirect cost allocation totaled $16,102, accounting for central service costs.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
158

Page 1 ends

to Reso. No. 2025-

Exhibit H

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Community and Recreation Facilities Fee
Fiscal Year Ending June 30, 2025

For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Community and Recreation Facilities Fee – The Community and Recreation Facilities Impact Fee is to fund construction of improvements and facilities that will be needed to mitigate the impacts of new development on city facilities, and to maintain an acceptable level of public services as the city grows.

(B) The amount of the fee.

Development Fee Current Fees
Residential <600 Square Feet $377/unit
Residential 600-1,000 Square Feet $463/unit
Residential 1,001-1,500 Square Feet $740/unit Residential 1,501-2,500 Square Feet $1,031/unit Residential 2,501-3,500 Square Feet $1,211/unit Residential >3,500 Square Feet $1,570/unit
Residential - Age Restricted $542/unit

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance Revenues FY 2025
Public Facilities Impact Fees $240,194
Interest Income $11,280
Total Revenues $251,474
Expenditures
No expenditures for the FY $0
Total Expenditures $0

Revenues Over (Under) Expenditures $251,474
Beginning Fund Balance as of 07/01/24 $161,078
Ending Fund Balance as of 06/30/25 $412,552

159

Page 2 ends

to Reso. No. 2025-

No identification of public improvements on which fees were expended during the fiscal year.

No identification of construction for public improvement will commence during the fiscal year.

No transfers or loans were made during the fiscal year.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
160

Page 1 ends

to Reso. No. 2025-

Exhibit I

CITY OF ROCKLIN
ANNUAL COMPLIANCE REPORT FOR AB 1600
Trails Impact Fee
Fiscal Year Ending June 30, 2025

For the purpose of compliance with Government Code Subsection 66006(b)(1), the following information regarding AB 1600 fees is presented:

(A) A brief description of the type of fee in the account or fund.

Trails Impact Fee – The Trails Impact Fee is to fund trail facility improvements needed to mitigate the impacts of new development. Rocklin’s trails serve and are available to all residents of the City.

(B) The amount of the fee.

Development Fee Current Fees
Residential <600 Square Feet $87/unit
Residential 600-1,000 Square Feet $107/unit Residential 1,001-1,500 Square Feet $171/unit Residential 1,501-2,500 Square Feet $238/unit Residential 2,501-3,500 Square Feet $279/unit Residential >3,500 Square Feet $362/unit Residential - Age Restricted $125/unit

(C) The beginning and ending balance of the account or fund. See statement below. (D) The amount of the fees collected and the interest earned. See statement below.

Statement of Revenues, Expenditures and Changes in Fund Balance Revenues FY 2025
Trail Impact Fees $55,456
Interest Income $2,604
Total Revenues $58,060
Expenditures
No expenditures for the FY $0
Total Expenditures $0

Revenues Over (Under) Expenditures $58,060
Beginning Fund Balance as of 07/01/24 $37,197
Ending Fund Balance as of 06/30/25 $95,257

161

Page 2 ends

to Reso. No. 2025-

No identification of public improvements on which fees were expended during the fiscal year.

No identification of construction for public improvement will commence during the fiscal year.

No transfers or loans were made during the fiscal year.

(H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.
162
City Council Special
Staff Report

Subject:

Quarterly Treasurer's Report
Date:

November 18, 2025
Submitted By:

Megan Bressem, Management Analyst
Daniel Choe, Administrative Services Deputy Director/City Treasurer Department:

Administrative Services - Finance
Recommendation:

Receive the Treasurer's Report for the Quarter Ending September 30, 2025.

Background:

The Quarterly Treasurer's Report for the quarter ending September 30, 2025, is provided as Attachment 1. The report has been updated to a new format designed to provide a comprehensive overview of the City's investment portfolio and related activities. It includes detailed information on the City’s investments, including the depository, maturity date, principal amount, and estimated annualized interest earnings, in accordance with the City’s Investment Policy (Resolution No. 2025-125).

The Investment Report for assets managed by Chandler Asset Management (Attachment 2) and the Placer County Treasurer’s Pooled Investment Reports (Attachment 3) for the same period are also included. These reports detail the investment values and list individual securities held during the reporting period.

Item Number C7.

ATTACHMENTS:

1. Treasurer's Report for the Quarter Ending September 30, 2025

2. Chandler Asset Management Investment Report

3. Placer County Treasurer's Pooled Investment Report
163
164
165
166
167
168
169
170

INVESTMENT REPORT
City of Rocklin | As of September 30, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement. 171

TABLE OF CONTENTS

ECONOMIC UPDATE

ACCOUNT PROFILE

CONSOLIDATED INFORMATION

PORTFOLIO HOLDINGS

TRANSACTIONS
1 172

ECONOMIC UPDATE
2 173
▪
▪
▪
The Federal Government shutdown that began on October 1st has halted the release of key economic data as agencies remain closed. At the same time, heightened trade policy uncertainty has added to market volatility. Core levels of inflation remain above the Federal Reserve’s target, while tariffs continue to cloud forecasts. Signs of a softer labor market are emerging, prompting expectations that the Fed will move cautiously toward policy normalization. Given the economic outlook, we expect gradual normalization of monetary policy and a steepening yield curve.

The Federal Reserve lowered the Federal Funds Rate a quarter percentage point to the range of 4.00 – 4.25% upon conclusion of the September Federal Open Market Committee meeting. The move was telegraphed by the Fed and in line with market expectations. Stephen Miran was the only opposing vote in the 11-1 decision as Governor Miran called for a larger 50 basis point rate cut. Chair Powell said concerns over signs of a softening labor market prompted the policy shift. Policymakers also updated their economic forecasts penciling in two additional quarter-point cuts through year-end.

The US Treasury yield curve flattened in September,as the 2-year Treasury yield declined 13 basis points to 3.57%, the 5-year Treasury also down 13 basis points to 3.66%, and the 10-year Treasury yield declined 14 basis points to 4.12%. The spread between the 2-year and 10- year Treasury yield points on the curve decreased to +54 basis points at September month-end versus +61 basis points at August month- end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was +14 basis points. The spread between the 3- month and 10-year Treasury yield points on the curve was +21 basis points in September versus +8 basis points in August.

ECONOMIC UPDATE
3 174
-400
-200
0 200
400
600
800
1,000MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added just 22,000 jobs in August, falling short of consensus expectations and punctuating the softening trend in the labor market. The three-month moving average and six-month moving average payrolls totaled 29,000 and 64,000 respectively. The unemployment rate rose to 4.3% in August from 4.2% in July. The labor participation rate inched up to 62.3%, remaining below the pre- pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons jumpedto 8.1% in August from 7.9% in July. Average hourly earnings fell to 3.7% year-over-year from 3.9% last month.

Source: US Department of Labor Source: US Department of Labor

EMPLOYMENT
4 175
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average
In Thousands (000's)
The Labor Department’s Job Openings and Labor Turnover Survey (JOLTS) showed a modest increase to 7.227 million new job openings in August from 7.2 million in July. The quits rate and layoffs remained relatively stable. Job openings indicate a ratio of approximately 1 job for each unemployed individual, representing a relatively balanced labor market.

Source: US Department of Labor

JOB OPENINGS & LABOR TURNOVER SURVEY
5 176

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
Fed Target
YOY (%) Change
Despite the Federal Government shutdown, the Bureauof Labor Statistics released the Consumer Price Index (CPI) data for September on October 24th. Both headline and core measures came in below estimates. Headline CPI edged up 0.3% from August and 3.0% on an annual basis, while core CPI was up 0.2% from the prior month and 3.0% on an annual basis. The release was essential as third-quarter CPI data is used by the Social Security Administration to calculate the annual COLA, i.e. the cost-of-living adjustment. Other US Government data releases continue to be impacted by the shutdown.

Source: US Department of Labor Source: US Department of Commerce

INFLATION
6 177

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
Retail Sales YOY % Change
YOY (%) Change
Advance Retail Sales showed continued strength jumping 0.6%in August as July data was also revised up to 0.6% month-over-month. The increase elevated retail sales to 5.0% on an annual basis after jumping 4.1% year-over-year in July. Back-to-school shopping was a likely catalyst as online shopping, clothing, and sporting goods saw some of the largest increases. Control group sales, which feed into GDP, also jumped 0.74% in August from the prior month. The Conference Board’s Consumer Confidence Index fell to 94.2 in September from a revised 97.8 in August, marking the lowest level since April 2025. Measures of current conditions and future expectations fell, signaling weaker sentiment toward employment and income. Consumers have remained resilient,but rising debt burdens, higher delinquency rates, lingering inflation worries, and emerging signs of labor market cooling could weigh on future spending. 0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)

CONSUMER
7 178
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25

0.00 0.25

0.50 0.75

1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Board’s Leading Economic Index (LEI) fell by 0.5% in August, following a 0.1% increase in July. The LEI decreased by 3.6% year-over-year. The Conference Board is expecting economic growth to slow in the second half of 2025 due to consumer pessimism, soft manufacturing new orders, and negative impacts from tariffs. The Chicago Fed National Activity Index (CFNAI) came in at -0.12% in August after a downwardly revised -0.28 in July, indicating that economic momentum remained below its historical trend for the fifth consecutive month. The three-month moving average shows a similar trend at -0.18 in August from -0.20 in the prior month signaling ongoing below-trend growth in national economic activity.

Source: The Conference Board Source: Federal Reserve Bank of Chicago

LEADING INDICATORS OF ECONOMIC ACTIVITY
8 179
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing starts dropped 8.5% in August to 1.307 million units, marking a pullback amid elevated inventory levels and a softening labor market. Single-family starts fell 7.0% in August to 890,000 units, hitting their lowest level since July 2024. The S&P Cotality Case Shiller 20- City Home Price Index recorded a 0.07% month-over-month decline in July, marking the fifth consecutive month of losses, while still posting a modest year-over-year gain of 1.8%. Persistently high asking prices and elevated mortgage rates have continued to challenge affordability, contributing to the recent cooling across the housing market. However, the Freddie Mac 30-year fixed mortgage rate continued recent declines to 6.3% as of September.

Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%

0.0%

4.0%

8.0%

12.0%

16.0%

20.0%

24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change

HOUSING
9 180
40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services

EXPANDING

CONTRACTING
Manufacturing activity contractedat a slightly slower rate as the Institute for Supply Management (ISM) Manufacturing Index edgedup to

49.1 in September, from 48.7 in August yet remaining below the expansion threshold, signaling the seventh consecutive month of contraction in the manufacturing sector. Production growth factored into the gain, although dropsin new orders and inventories offset the increase. The ISM Services Index fell to 50.0 in September from 52.0 in August, which is the breakeven point between expansion and contraction. The 2.0-point decline generally indicated moderate to weak growth, with only isolated reports of supplier delivery delays.

Employment remained in contraction territory, reflecting delayed hiring plans and ongoing challenges in finding qualified workers.

Source: Institute for Supply Management

SURVEY BASED MEASURES
10 181
Components of GDP 9/24 12/24 3/25 6/25

2.7% 2.6% 0.4% 1.7%

0.2% -1.3% 3.8% -2.7%
-0.4% -0.1% -4.7% 4.8%

0.5% 0.3% -0.4% -0.4%

0.4% 0.3% 0.2% 0.3%

3.4% 1.9% -0.6% 3.8%
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
State and Local (Consumption and Gross
Investment)
-40.0%
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce In a sharp rebound from the first quarter, real GDP increasedat an annualized rate of 3.8% in the second quarter of 2025 according to the final data revision from the Bureau of Economic Analysis. The increase in real GDP in the second quarter was driven by the drop in imports following the significant rise in the first quarter in anticipation of higher tariffs and an increase in consumer spending. The consensus projection calls for 1.7% growth for the third quarter and 1.8% for the full year 2025.

GROSS DOMESTIC PRODUCT (GDP)
11 182
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
The Federal Reserve lowered its benchmark interest rate by a quarter point to a range of 4.00% to 4.25% at its September meeting, as officials responded to mounting signs of labor market weakness. Chair Jerome Powell said the move was aimed at cushioning the slowdown while keeping policy restrictive enough to fight lingering inflation. The Fed kept its balance-sheet runoff unchanged, maintaining a $5 billion monthly cap on Treasuries and $35 billion on agency and mortgage-backed securities. Since launching its Quantitative Tightening campaign in June 2022, the Fed has reduced its securities holdings by about $2.35 trillion, bringing the total down to roughly $6.6 trillion.

FEDERAL RESERVE

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Effective Federal Funds Rate
Recession
Yield (%)
12 183
Source: Bloomberg Source: Bloomberg

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Yield Curve
Sep-25
Jun-25
Sep-24
Yield (%)
At the end of September, the 2-year Treasury yield was 5 basis points lower, and the 10-Year Treasury yield was 40 basis points higher, year-over-year. The spread between the 2-year and 10-year Treasury yield points on the curve decreased to +54 basis points at September month-end versus +61 basis points at August month-end. The prior 2-year/10-year yield curve inversion, which spanned from July 2022 to August 2024, was historically long. The average historical spread (since 2005) is about +99 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was +21 basis points in September versus +8 basis points in August.

BOND YIELDS
13 184

ACCOUNT PROFILE
14 185

OBJECTIVES
Investment Objectives
Safety of principal is the foremost objective of the investment program. The investment portfolio shall remain sufficiently liquid to meet all requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.

Chandler Asset Management Performance Objective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.

Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 15 186

STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of September 30, 2025 Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 20.0 4.8 Compliant
Max % Issuer (MV) 30.0 4.8 Compliant
Max Maturity (Years) 5.0 4.0 Compliant
Min Rating (AA by 1) 0.0 0.0 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 & A- by 1) 0.0 0.0 Compliant

COLLATERALIZED BANK DEPOSITS
Max % (MV) 100.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant

COLLATERALIZED TIME DEPOSITS (NON-

NEGOTIABLE CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 25.6 Compliant
Max % Issuer (MV) 5.0 1.7 Compliant
Max Maturity (Years) 5 4 Compliant
16 187

STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of September 30, 2025 Rules Name Limit Actual Compliance
Status Notes
Min Rating (A- by 1) 0.0 0.0 Compliant

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant

FEDERAL AGENCIES
Max % (MV) 100.0 4.7 Compliant
Max % Issuer (MV) 30.0 3.2 Compliant
Max Callables (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 3 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant

LOCAL GOVERNMENT INVESTMENT POOL (LGIP)
Max % (MV) 20.0 0.0 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 1.5 Compliant
Max % Issuer (MV) 20.0 1.5 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE -BACKED SECURITIES, CMOS (NON-

AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 0.9 Compliant
Max % Issuer (MV) 5.0 0.9 Compliant
Max Maturity (Years) 5 3 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, OTHER STATES)
17 188

STATEMENT OF COMPLIANCE
City of Rocklin | Account #11014 | As of September 30, 2025 Rules Name Limit Actual Compliance
Status Notes
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit) 0.0 0.0 Compliant

REPURCHASE AGREEMENTS
Max % (MV) 100.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 1.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 5.4 Compliant
Max % Issuer (MV) 10.0 2.8 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 57.1 Compliant
Max Maturity (Years) 5 4 Compliant
18 189

PORTFOLIO CHARACTERISTICS
City of Rocklin | Account #11014 | As of September 30, 2025 Benchmark* 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 2.65 2.80 2.78
Average Modified Duration 2.48 2.54 2.52
Average Purchase Yield 4.24% 4.26%
Average Market Yield 3.66% 3.80% 3.96%
Average Quality** AA+ AA AA
Total Market Value 69,015,285 68,168,286
*Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 19 190

SECTOR DISTRIBUTION
City of Rocklin | Account #11014 | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
US Treasury 57.11% 57.69%
Corporate 25.62% 25.95%
Supras 5.36% 5.41%
Agency CMBS 4.84% 4.88%
Agency 4.67% 4.71%
Money Mkt Fd 1.51% 0.47%
Muni Bonds 0.88% 0.89%
20 191

ISSUERS
City of Rocklin | Account #11014 | As of September 30, 2025 Issuer Investment Type % Portfolio
United States US Treasury 57.11%
FHLMC Agency CMBS 4.84%
Farm Credit System Agency 3.20%
International Bank for Recon and Dev Supras 2.80%
Inter-American Development Bank Supras 2.56%
Toyota Motor Corporation Corporate 1.66%
Deere & Company Corporate 1.62%
First American Govt Oblig fund Money Mkt Fd 1.51%
Federal Home Loan Banks Agency 1.48%
National Rural Utilities Cooperative Corporate 1.33%
Eli Lilly and Company Corporate 1.25%
The Toronto-Dominion Bank Corporate 1.12%
Royal Bank of Canada Corporate 1.11%
Walmart Inc. Corporate 1.10%
Caterpillar Inc. Corporate 1.10%
Chubb Limited Corporate 1.08%
UnitedHealth Group Incorporated Corporate 1.07%
Florida Power & Light Corporate 1.06%
PepsiCo, Inc. Corporate 1.06%
The Home Depot, Inc. Corporate 1.05%
State Street Corporation Corporate 0.97%
Public Service Enterprise Group Inco Corporate 0.94%
Honeywell International Inc. Corporate 0.93%
The PNC Financial Services Group, In Corporate 0.93%
State of California Muni Bonds 0.88%
PACCAR Inc Corporate 0.88%
Bank of America Corporation Corporate 0.87%
Morgan Stanley Corporate 0.86%
JPMorgan Chase & Co. Corporate 0.82%
Duke Energy Corporation Corporate 0.72%
21 192

ISSUERS
City of Rocklin | Account #11014 | As of September 30, 2025 Issuer Investment Type % Portfolio
Apple Inc. Corporate 0.72%
Prologis, Inc. Corporate 0.71%
Public Storage OP, LP Corporate 0.64%
Cash Cash 0.01%
TOTAL 100.00%
22 193

QUALITY DISTRIBUTION
Rating 09/30/2025 06/30/2025
AAA 6.84% 5.91%
AA 70.32% 70.84%
A 21.88% 22.27%
NA 0.96% 0.98%
Rating 09/30/2025 06/30/2025
Aaa 8.51% 7.58%
Aa 70.96% 71.51%
A 20.53% 20.92%
Rating 09/30/2025 06/30/2025
AAA 5.37% 4.37%
AA 70.71% 71.29%
A 11.66% 11.80%
NA 12.26% 12.54%
City of Rocklin | Account #11014 | As of September 30, 2025 S&P Rating Moody’s Rating Fitch Rating
23 194
0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
Portfolio 3.3% 3.3% 4.0% 21.7% 26.4% 29.4% 11.9% 0.0% 0.0% ICE BofA 1-5 Year Unsubordinated US Treasury &
Agency Index 0.0% 0.1% 2.6% 35.0% 27.7% 22.6% 12.0% 0.0% 0.0%

DURATION DISTRIBUTION
City of Rocklin | Account #11014 | As of September 30, 2025 Portfolio Compared to the Benchmark
24 195
3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception TOTAL RATE OF RETURN*
City of Rocklin 1.26% 4.07% 5.97% 5.24%
Benchmark 1.14% 3.77% 5.58% 4.83%
*Periods over 1 year are annualized.

Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. Realized rate of return: A measure of a portfolio’s return over time. It is the internal rate which equates the beginning book value of the portfolio with the ending book value; it includes interest earnings, realized gains and losses in the portfolio.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index

INVESTMENT PERFORMANCE
City of Rocklin | Account #11014 | As of September 30, 2025 Total Rate of Return : Inception | 03/01/2023
25 196

PORTFOLIO CHARACTERISTICS
City of Rocklin Liquidity | Account #11170 | As of September 30, 2025 Benchmark* 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 0.16 0.14 0.38
Average Modified Duration 0.16 0.13 0.38
Average Purchase Yield 4.27% 4.28%
Average Market Yield 4.04% 4.04% 4.26%
Average Quality** AA+ AAA AAA
Total Market Value 5,460,997 5,401,725
*Benchmark: ICE BofA 3-Month US Treasury Bill Index
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 26 197

SECTOR DISTRIBUTION
City of Rocklin Liquidity | Account #11170 | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
US Treasury 98.34% 98.34%
Money Mkt Fd 1.66% 1.66%
27 198

ISSUERS
City of Rocklin Liquidity | Account #11170 | As of September 30, 2025 Issuer Investment Type % Portfolio
United States US Treasury 98.34%
First American Govt Oblig fund Money Mkt Fd 1.66%
Cash Cash 0.01%
TOTAL 100.00%
28 199

CONSOLIDATED INFORMATION
29 200

PORTFOLIO CHARACTERISTICS
City of Rocklin Cons Agg | Account #11171 | As of September 30, 2025 9/30/2025
Portfolio
6/30/2025
Portfolio
Average Maturity (yrs) 2.60 2.60
Average Modified Duration 2.36 2.36
Average Purchase Yield 4.24% 4.26%
Average Market Yield 3.82% 3.99%
Average Quality** AA+ AA+
Total Market Value 74,476,282 73,570,011
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 30 201

SECTOR DISTRIBUTION
City of Rocklin Cons Agg | Account #11171 | As of September 30, 2025 Sector as a Percentage of Market Value
Sector 09/30/2025 06/30/2025
US Treasury 60.16% 60.70%
Corporate 23.73% 24.03%
Supras 4.96% 5.01%
Agency CMBS 4.48% 4.52%
Agency 4.33% 4.36%
Money Mkt Fd 1.52% 0.56%
Muni Bonds 0.82% 0.82%
31 202

PORTFOLIO HOLDINGS
32 203

HOLDINGS REPORT
City of Rocklin | Account #11014 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
AGENCY
3133EPME2 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.875 06/08/2028 650,000.00 06/07/2023

3.96%
647,426.00
648,617.90
100.43

3.70%
652,808.80
7,906.08

0.95%
4,190.90
Aa1/AA+
AA+

2.69 2.50
3130AWN63 FEDERAL HOME LOAN BANKS 4.0
06/30/2028 1,000,000.00 07/13/2023

4.06%
997,340.00
998,528.42
101.07

3.59%
1,010,656.32
10,111.11

1.48%
12,127.90
Aa1/AA+
AA+

2.75 2.56
3133EPSK2 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 08/07/2028 500,000.00 08/17/2023

4.49%
494,755.00
496,986.73
101.46

3.70%
507,310.50
3,187.50

0.74%
10,323.77
Aa1/AA+
AA+

2.85 2.65
3133ERAK7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.375 04/10/2029 1,000,000.00 04/19/2024

4.72%
985,040.00
989,386.15
102.65

3.57%
1,026,546.65
20,781.25

1.50%
37,160.50
Aa1/AA+
AA+

3.53 3.19
3,124,561.00 101.51 3,197,322.27 4.67% 3.00
Total Agency 3,150,000.00 4.32% 3,133,519.20 3.62% 41,985.94 63,803.07 2.76

AGENCY CMBS
3137BVZ82 FHMS K-063 A2 3.43 01/25/2027 1,000,000.00 12/08/2022

4.22%
970,156.25
990,776.55

99.36 3.82%
993,634.30
2,858.33

1.45%
2,857.75
Aa1/AA+
AAA

1.32 1.13
3137F1G44 FHMS K-065 A2 3.243 04/25/2027 500,000.00 12/27/2022

4.33%
478,574.22
492,448.68

98.94 3.86%
494,700.90
1,351.25

0.72%
2,252.22
Aa1/AA+
AAA

1.57 1.42
3137F2LJ3 FHMS K-066 A2 3.117 06/25/2027 1,000,000.00 12/15/2022

4.06%
961,406.25
985,551.11

98.69 3.87%
986,937.10
2,597.50

1.44%
1,385.99
Aa1/AA+
AAA

1.73 1.51
3137FJZ93 FHMS K-084 A2 3.78 10/25/2028 650,000.00 01/14/2025

4.78%
627,326.17
631,633.02

99.55 3.88%
647,102.30
2,047.50

0.95%
15,469.28
Aaa/AA+
AA+

3.07 2.80
3137FPJG1 FHMS K-099 A2 2.595 09/25/2029 200,000.00 06/06/2025

4.38%
186,367.19
187,356.74

95.07 3.95%
190,138.18
432.50

0.28%
2,781.44
Aa1/AA+
AAA

3.99 3.62
3,223,830.08 98.89 3,312,512.78 4.84% 1.97
Total Agency CMBS 3,350,000.00 4.31% 3,287,766.11 3.86% 9,287.08 24,746.67 1.75 CASH
CCYUSD Receivable 3,458.33 -- 3,458.33
3,458.33

1.00 0.00%
3,458.33

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00
3,458.33 1.00 3,458.33 0.01% 0.00
Total Cash 3,458.33 3,458.33 0.00% 0.00 0.00 0.00
33 204

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration

CORPORATE
14913R3B1 CATERPILLAR FINANCIAL SERVICES
CORP 4.8 01/06/2026 750,000.00 --

4.60%
754,040.00
750,360.66
100.16

4.15%
751,176.50
8,500.00

1.10%
815.85
A2/A
A+

0.27 0.26
63743HFH0

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.45
03/13/2026
250,000.00 02/07/2023

4.73%
248,000.00
249,710.99
100.04

4.34%
250,112.42
556.25

0.37%
401.43
A2/A-
A

0.45 0.36
438516BL9 HONEYWELL INTERNATIONAL INC

2.5 11/01/2026 650,000.00 12/13/2022

4.24%
609,862.50
638,783.03

98.39 4.03%
639,546.02
6,770.83

0.93%
762.99
A2/A
A

1.09 1.04
26444HAC5 DUKE ENERGY FLORIDA LLC 3.2
01/15/2027 500,000.00 12/29/2022

4.60%
474,475.00
491,838.24

99.13 3.90%
495,630.53
3,377.78

0.72%
3,792.29
A1/A
NA

1.29 1.24
74340XBN0 PROLOGIS LP 2.125 04/15/2027 500,000.00 12/27/2022

4.71%
450,040.00
482,125.28

97.24 3.99%
486,175.48
4,899.31

0.71%
4,050.19
A2/A
NA

1.54 1.48
78016FZS6 ROYAL BANK OF CANADA 4.24
08/03/2027 250,000.00 12/16/2022

4.67%
245,507.50
248,213.12
100.58

3.91%
251,440.77
1,707.78

0.37%
3,227.65
A1/A
AA-

1.84 1.74
24422EWK1 JOHN DEERE CAPITAL CORP 4.15
09/15/2027 500,000.00 12/07/2022

4.43%
494,055.00
497,561.90
100.47

3.90%
502,354.93
922.22

0.73%
4,793.02
A1/A
A+

1.96 1.86
89115A2H4 TORONTO-DOMINION BANK 4.693
09/15/2027 250,000.00 12/16/2022

4.71%
249,847.50
249,937.06
101.29

4.00%
253,230.22
521.44

0.37%
3,293.16
A2/A-
AA-

1.96 1.85
91324PDE9 UNITEDHEALTH GROUP INC 2.95
10/15/2027 750,000.00 --

4.34%
704,875.00
730,925.58

98.04 3.96%
735,326.36
10,202.08

1.07%
4,400.78
A2/A+
A

2.04 1.93
69353RFG8 PNC BANK NA (DELAWARE) 3.1
10/25/2027 650,000.00 01/07/2025

4.73%
622,583.00
629,732.92

98.34 3.95%
639,186.85
8,731.67

0.93%
9,453.92
A2/A
A+

2.07 1.95
037833DK3 APPLE INC 3.0 11/13/2027 500,000.00 12/16/2022

4.19%
473,720.00
488,644.81

98.68 3.65%
493,416.09
5,750.00

0.72%
4,771.28
Aaa/AA+
NA

2.12 2.01
69371RS31 PACCAR FINANCIAL CORP 4.6
01/10/2028 250,000.00 01/17/2023

4.29%
253,425.00
251,566.42
101.48

3.91%
253,708.15
2,587.50

0.37%
2,141.73
A1/A+
NA

2.28 2.12
89115A2M3 TORONTO-DOMINION BANK 5.156
01/10/2028 250,000.00 01/17/2023

4.78%
254,137.50
251,892.28
102.38

4.05%
255,944.46
2,900.25

0.37%
4,052.18
A2/A-
AA-

2.28 2.11
89236TKQ7 TOYOTA MOTOR CREDIT CORP

4.625 01/12/2028 615,000.00 01/09/2023

4.64%
614,594.10
614,814.83
101.44

3.95%
623,878.60
6,241.82

0.91%
9,063.77
A1/A+
A+

2.28 2.13
78016FZW7 ROYAL BANK OF CANADA 4.9
01/12/2028 245,000.00 01/09/2023

4.91%
244,870.15
244,942.32
102.04

3.95%
249,998.07
2,634.43

0.37%
5,055.75
A1/A
AA-

2.28 2.12
06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 600,000.00 01/17/2023

5.51%
572,508.00
590,992.59

99.53 4.89%
597,209.17
4,525.07

0.87%
6,216.58
A1/A-
AA-

2.31 1.25
34 205

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
61747YEK7 MORGAN STANLEY 2.475
01/21/2028 600,000.00 01/18/2023

5.24%
546,606.00
582,452.67

97.88 4.58%
587,261.85
2,887.50

0.86%
4,809.18
A1/A-
A+

2.31 1.26
46625HRY8 JPMORGAN CHASE & CO 3.782
02/01/2028 565,000.00 01/30/2023

5.34%
541,219.15
553,890.98

99.56 4.74%
562,498.75
3,561.38

0.82%
8,607.76
A1/A
AA-

2.34 1.28
63743HFW7

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.75
02/07/2028
650,000.00 02/18/2025

4.66%
651,553.50
651,222.72
101.47

4.08%
659,583.43
4,631.25

0.96%
8,360.71
A2/NA
A

2.36 2.12
931142FB4 WALMART INC 3.9 04/15/2028 750,000.00 --

3.97%
747,942.50
748,857.11
100.36

3.75%
752,694.34
13,487.50

1.10%
3,837.23
Aa2/AA
AA

2.54 2.28
89115A2U5 TORONTO-DOMINION BANK 5.523
07/17/2028 250,000.00 08/04/2023

5.33%
252,042.50
251,154.21
103.80

4.07%
259,488.97
2,838.21

0.38%
8,334.76
A2/A-
AA-

2.80 2.55
78016HZS2 ROYAL BANK OF CANADA 5.2
08/01/2028 250,000.00 08/04/2023

5.34%
248,485.00
249,138.45
103.12

4.02%
257,806.51
2,166.67

0.38%
8,668.06
A1/A
AA-

2.84 2.60
74456QBX3 PUBLIC SERVICE ELECTRIC AND
GAS CO 3.65 09/01/2028 650,000.00 11/30/2023

4.92%
615,478.50
628,765.19

99.03 4.00%
643,709.27
1,977.08

0.94%
14,944.07
A1/A
NA

2.92 2.73
89236TLL7 TOYOTA MOTOR CREDIT CORP

4.65 01/05/2029 500,000.00 01/12/2024

4.46%
504,095.00
502,689.39
101.83

4.04%
509,166.86
5,554.17

0.74%
6,477.47
A1/A+
A+

3.27 2.97
24422EXH7 JOHN DEERE CAPITAL CORP 4.5
01/16/2029 600,000.00 01/12/2024

4.38%
603,108.00
602,047.60
101.50

4.01%
609,002.75
5,625.00

0.89%
6,955.15
A1/A
A+

3.30 3.01
532457CK2 ELI LILLY AND CO 4.5 02/09/2029 415,000.00 02/07/2024

4.51%
414,726.10
414,816.05
101.57

4.00%
421,498.74
2,697.50

0.62%
6,682.69
Aa3/A+
NA

3.36 3.00
437076CW0 HOME DEPOT INC 4.9 04/15/2029 700,000.00 04/16/2024

5.18%
691,593.00
694,041.78
102.87

4.02%
720,119.80
15,816.11

1.05%
26,078.02
A2/A
A

3.54 3.09
341081GT8 FLORIDA POWER & LIGHT CO 5.15
06/15/2029 700,000.00 08/22/2024

4.31%
724,549.00
718,701.24
103.77

4.04%
726,402.84
10,614.72

1.06%
7,701.60
Aa2/A+
AA-

3.71 3.18
713448FX1 PEPSICO INC 4.5 07/17/2029 710,000.00 --

4.53%
709,005.50
709,245.68
101.78

3.99%
722,618.73
6,567.50

1.06%
13,373.05
A1/A+
NA

3.79 3.36
171239AL0 CHUBB INA HOLDINGS LLC 4.65
08/15/2029 725,000.00 08/20/2024

4.27%
737,020.50
734,292.54
101.97

4.09%
739,260.28
4,307.71

1.08%
4,967.74
A2/A
A

3.87 3.43
69371RT48 PACCAR FINANCIAL CORP 4.0
09/26/2029 350,000.00 09/23/2024

4.05%
349,279.00
349,425.10

99.94 4.02%
349,783.88
194.44

0.51%
358.78
A1/A+
NA

3.99 3.65
857449AE2 STATE STREET BANK AND TRUST
CO 4.782 11/23/2029 650,000.00 12/09/2024

4.56%
656,376.50
655,336.66
102.56

4.10%
666,614.03
11,051.73

0.97%
11,277.37
Aa2/AA-
AA

4.15 3.68
35 206

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
532457CV8 ELI LILLY AND CO 4.75 02/12/2030 420,000.00 02/10/2025

4.76%
419,910.70
419,921.91
102.57

4.10%
430,809.38
2,715.42

0.63%
10,887.48
Aa3/A+
NA

4.37 3.83
74464AAC5 PUBLIC STORAGE OPERATING CO

4.375 07/01/2030 435,000.00 07/17/2025

4.58%
431,058.90
431,222.30
100.46

4.27%
437,003.55
4,810.68

0.64%
5,781.25
A2/A
NA

4.75 4.14
Total Corporate 17,430,000.00 4.63%
17,110,589.60
17,309,263.60
100.63

4.08%
17,533,658.54
172,333.00

25.62%
224,394.94

2.64 2.31

MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 1,031,526.24 --

3.73%
1,031,526.24
1,031,526.24

1.00 3.73%
1,031,526.24

0.00 1.51%

0.00 Aaa/AAAm
AAA

0.00 0.00
Total Money Market
Fund 1,031,526.24 3.73%
1,031,526.24
1,031,526.24

1.00 3.73%
1,031,526.24

0.00 1.51%

0.00 0.00

0.00 MUNICIPAL BONDS
13063EGT7 CALIFORNIA STATE 4.5 08/01/2029 590,000.00 10/30/2024

4.38%
593,109.30
592,516.20
102.61

3.76%
605,410.80
4,425.00

0.88%
12,894.60
Aa2/AA-
AA

3.84 3.48
Total Municipal
Bonds 590,000.00 4.38%
593,109.30
592,516.20
102.61

3.76%
605,410.80
4,425.00

0.88%
12,894.60

3.84 3.48

SUPRANATIONAL
4581X0EH7 INTER-AMERICAN DEVELOPMENT
BANK 4.0 01/12/2028 550,000.00 03/19/2024

4.51%
540,254.00
544,167.81
100.68

3.68%
553,758.68
4,827.78

0.81%
9,590.87
Aaa/AAA
NA

2.28 2.15
459058KW2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.625 08/01/2028
700,000.00 01/18/2024

4.14%
713,846.00
708,669.46
102.53

3.68%
717,717.75
5,395.83

1.05%
9,048.29
Aaa/AAA
NA

2.84 2.62
4581X0DC9 INTER-AMERICAN DEVELOPMENT
BANK 3.125 09/18/2028 700,000.00 01/18/2024

4.14%
670,110.00
680,969.51

98.45 3.68%
689,177.13
789.93

1.01%
8,207.62
Aaa/AAA
NA

2.97 2.80
4581X0EN4 INTER-AMERICAN DEVELOPMENT
BANK 4.125 02/15/2029 500,000.00 02/16/2024

4.40%
493,885.00
495,859.53
101.33

3.70%
506,664.33
2,635.42

0.74%
10,804.79
Aaa/AAA
NA

3.38 3.11
459058LN1

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.875 10/16/2029
515,000.00 10/08/2024

3.93%
513,655.85
513,913.49
100.53

3.73%
517,710.41
9,146.40

0.76%
3,796.92
Aaa/AAA
NA

4.04 3.65
36 207

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
670,000.00 --

4.21%
667,311.30
667,598.43
101.48

3.76%
679,920.76
844.48

0.99%
12,322.34
Aaa/AAA
NA

4.47 4.05
Total Supranational 3,635,000.00 4.22%
3,599,062.15
3,611,178.22
100.84

3.71%
3,664,949.05
23,639.84

5.36%
53,770.84

3.33 3.06

US TREASURY
91282CGA3 UNITED STATES TREASURY 4.0
12/15/2025 1,250,000.00 12/13/2022

3.91%
1,253,271.48
1,250,223.87
100.00

3.94%
1,250,036.63
14,754.10

1.83%
(187.24)
Aa1/AA+
AA+

0.21 0.20
91282CGE5 UNITED STATES TREASURY 3.875
01/15/2026 1,250,000.00 02/06/2023

4.09%
1,242,724.61
1,249,281.28

99.97 3.95%
1,249,621.59
10,266.64

1.83%
340.31
Aa1/AA+
AA+

0.29 0.28
9128286X3 UNITED STATES TREASURY 2.125
05/31/2026 1,250,000.00 12/13/2022

3.87%
1,179,541.02
1,236,510.23

98.88 3.84%
1,236,025.39
8,926.74

1.81%
(484.84)
Aa1/AA+
AA+

0.67 0.65
91282CHU8 UNITED STATES TREASURY 4.375
08/15/2026 1,500,000.00 01/14/2025

4.35%
1,500,468.75
1,500,258.34
100.52

3.76%
1,507,792.97
8,381.45

2.20%
7,534.62
Aa1/AA+
AA+

0.87 0.85
912828U24 UNITED STATES TREASURY 2.0
11/15/2026 1,250,000.00 12/07/2022

3.81%
1,167,626.95
1,226,513.94

98.12 3.73%
1,226,464.85
9,442.93

1.79%
(49.09)
Aa1/AA+
AA+

1.13 1.09
912828V98 UNITED STATES TREASURY 2.25
02/15/2027 1,250,000.00 02/06/2023

3.88%
1,174,853.52
1,224,320.26

98.09 3.69%
1,226,123.05
3,592.05

1.79%
1,802.79
Aa1/AA+
AA+

1.38 1.33
91282CKE0 UNITED STATES TREASURY 4.25
03/15/2027 1,250,000.00 06/25/2024

4.51%
1,241,552.73
1,245,486.84
100.81

3.67%
1,260,156.25
2,348.07

1.84%
14,669.41
Aa1/AA+
AA+

1.45 1.40
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 1,200,000.00 01/12/2023

3.68%
1,145,109.38
1,180,513.47

98.31 3.67%
1,179,750.00

82.42 1.72%
(763.47)
Aa1/AA+
AA+

1.50 1.45
91282CFB2 UNITED STATES TREASURY 2.75
07/31/2027 750,000.00 01/18/2024

4.09%
717,363.28
733,086.63

98.44 3.64%
738,281.25
3,474.86

1.08%
5,194.62
Aa1/AA+
AA+

1.83 1.76
91282CLX7 UNITED STATES TREASURY 4.125
11/15/2027 1,000,000.00 02/18/2025

4.31%
995,117.19
996,212.03
101.02

3.62%
1,010,195.31
15,580.84

1.48%
13,983.28
Aa1/AA+
AA+

2.13 1.99
91282CFZ9 UNITED STATES TREASURY 3.875
11/30/2027 1,250,000.00 12/07/2022

3.65%
1,262,695.31
1,255,516.66
100.53

3.62%
1,256,591.80
16,278.18

1.84%
1,075.14
Aa1/AA+
AA+

2.17 2.03
9128283W8 UNITED STATES TREASURY 2.75
02/15/2028 1,000,000.00 12/09/2024

4.10%
960,117.19
970,242.34

98.02 3.63%
980,195.31
3,512.23

1.43%
9,952.97
Aa1/AA+
AA+

2.38 2.26
91282CBZ3 UNITED STATES TREASURY 1.25
04/30/2028 1,250,000.00 03/27/2025

4.02%
1,150,390.63
1,166,889.26

94.21 3.62%
1,177,587.89
6,538.72

1.72%
10,698.63
Aa1/AA+
AA+

2.58 2.49
37 208

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 1,250,000.00 --

4.09%
1,224,394.53
1,235,946.68
100.02

3.62%
1,250,195.31
15,227.97

1.83%
14,248.64
Aa1/AA+
AA+

2.67 2.49
91282CHX2 UNITED STATES TREASURY 4.375
08/31/2028 1,750,000.00 09/08/2023

4.34%
1,752,392.58
1,751,403.14
102.04

3.63%
1,785,615.23
6,556.46

2.61%
34,212.09
Aa1/AA+
AA+

2.92 2.71
91282CJF9 UNITED STATES TREASURY 4.875
10/31/2028 800,000.00 10/30/2023

4.83%
801,468.75
800,905.21
103.56

3.64%
828,500.00
16,320.65

1.21%
27,594.79
Aa1/AA+
AA+

3.08 2.80
912810FF0 UNITED STATES TREASURY 5.25
11/15/2028 1,000,000.00 01/18/2024

4.00%
1,054,101.56
1,035,033.98
104.68

3.65%
1,046,835.94
19,830.16

1.53%
11,801.96
Aa1/AA+
AA+

3.13 2.82
91282CJR3 UNITED STATES TREASURY 3.75
12/31/2028 1,250,000.00 01/17/2024

4.03%
1,234,619.14
1,239,907.64
100.32

3.64%
1,253,955.08
11,846.13

1.83%
14,047.44
Aa1/AA+
AA+

3.25 3.01
91282CKD2 UNITED STATES TREASURY 4.25
02/28/2029 800,000.00 03/19/2024

4.31%
797,968.75
798,598.60
101.90

3.65%
815,218.75
2,911.60

1.19%
16,620.15
Aa1/AA+
AA+

3.41 3.15
9128286T2 UNITED STATES TREASURY 2.375
05/15/2029 500,000.00 05/29/2024

4.66%
450,019.53
463,515.08

95.64 3.67%
478,203.13
4,485.39

0.70%
14,688.04
Aa1/AA+
AA+

3.62 3.39
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 1,250,000.00 06/25/2024

4.27%
1,262,841.80
1,259,545.74
102.80

3.67%
1,285,058.60
18,903.69

1.88%
25,512.86
Aa1/AA+
AA+

3.67 3.31
91282CEV9 UNITED STATES TREASURY 3.25
06/30/2029 1,000,000.00 09/24/2024

3.51%
988,593.75
991,027.17

98.50 3.68%
985,039.06
8,213.32

1.44%
(5,988.11)
Aa1/AA+
AA+

3.75 3.46
91282CLC3 UNITED STATES TREASURY 4.0
07/31/2029 600,000.00 07/30/2024

4.06%
598,429.69
598,796.90
101.11

3.69%
606,632.81
4,043.48

0.89%
7,835.92
Aa1/AA+
AA+

3.83 3.50
912828YB0 UNITED STATES TREASURY 1.625
08/15/2029 1,000,000.00 09/24/2024

3.48%
917,421.88
934,585.18

92.78 3.64%
927,773.44
2,075.41

1.36%
(6,811.74)
Aa1/AA+
AA+

3.87 3.69
91282CLN9 UNITED STATES TREASURY 3.5
09/30/2029 600,000.00 10/23/2024

4.06%
585,140.63
587,960.78

99.29 3.69%
595,757.81

57.69 0.87%
7,797.04
Aa1/AA+
AA+

4.00 3.70
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 550,000.00 11/19/2024

4.24%
547,121.09
547,623.23
101.59

3.70%
558,744.14
9,494.23

0.82%
11,120.92
Aa1/AA+
AA+

4.08 3.67
912828YS3 UNITED STATES TREASURY 1.75
11/15/2029 1,250,000.00 01/06/2025

4.40%
1,106,494.14
1,128,105.01

92.75 3.66%
1,159,423.83
8,262.57

1.69%
31,318.82
Aa1/AA+
AA+

4.13 3.89
91282CMA6 UNITED STATES TREASURY 4.125
11/30/2029 600,000.00 12/05/2024

4.11%
600,468.75
600,391.74
101.61

3.70%
609,656.25
8,317.62

0.89%
9,264.51
Aa1/AA+
AA+

4.17 3.75
91282CMD0 UNITED STATES TREASURY 4.375
12/31/2029 1,500,000.00 12/30/2024

4.38%
1,499,531.25
1,499,601.59
102.59

3.71%
1,538,789.07
16,584.58

2.25%
39,187.48
Aa1/AA+
AA+

4.25 3.82
91282CMG3 UNITED STATES TREASURY 4.25
01/31/2030 1,000,000.00 02/18/2025

4.38%
994,375.00
995,072.29
102.12

3.72%
1,021,171.88
7,160.33

1.49%
26,099.59
Aa1/AA+
AA+

4.34 3.91
38 209

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CMZ1 UNITED STATES TREASURY 3.875
04/30/2030 2,000,000.00 --

3.86%
2,001,875.00
2,001,650.20
100.63

3.72%
2,012,656.24
32,432.07

2.94%
11,006.04
Aa1/AA+
AA+

4.58 4.10
91282CNG2 UNITED STATES TREASURY 4.0
05/31/2030 1,250,000.00 06/06/2025

4.11%
1,243,798.83
1,244,187.90
101.17

3.72%
1,264,648.44
16,803.28

1.85%
20,460.54
Aa1/AA+
AA+

4.67 4.17
91282CNK3 UNITED STATES TREASURY 3.875
06/30/2030 1,250,000.00 07/25/2025

3.95%
1,245,751.95
1,245,905.52
100.61

3.73%
1,257,666.01
12,241.00

1.84%
11,760.49
Aa1/AA+
AA+

4.75 4.26
91282CNN7 UNITED STATES TREASURY 3.875
07/31/2030 1,000,000.00 08/15/2025

3.85%
1,001,250.00
1,001,219.58
100.60

3.74%
1,006,015.62
6,528.53

1.47%
4,796.04
Aa1/AA+
AA+

4.83 4.35
91282CNX5 UNITED STATES TREASURY 3.625
08/31/2030 1,500,000.00 09/18/2025

3.66%
1,497,714.84
1,497,730.02

99.48 3.74%
1,492,265.63
4,656.42

2.18%
(5,464.39)
Aa1/AA+
AA+

4.92 4.45
Total US Treasury 39,150,000.00 4.06%
38,396,605.48
38,693,768.31

99.89 3.70%
39,078,644.54
336,131.81

57.11%
384,876.22

2.93 2.70
Total Portfolio 68,339,984.57 4.24%
67,082,742.19
67,662,996.20

98.68 3.80%
68,427,482.55
587,802.67
100.00%
764,486.35

2.80 2.54
Total Market Value +
Accrued 69,015,285.22
39 210

HOLDINGS REPORT
City of Rocklin Liquidity | Account #11170 | As of September 30, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 285.94 -- 285.94
285.94

1.00 0.00%
285.94

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 285.94
285.94
285.94

1.00 0.00%
285.94

0.00 0.01%

0.00 0.00

0.00 MONEY MARKET
FUND
31846V203 FIRST AMER:GVT OBLG Y 90,485.78 --

3.73%
90,485.78
90,485.78

1.00 3.73%
90,485.78

0.00 1.66%

0.00 Aaa/AAAm
AAA

0.00 0.00
Total Money Market
Fund 90,485.78 3.73%
90,485.78
90,485.78

1.00 3.73%
90,485.78

0.00 1.66%

0.00 0.00

0.00 US TREASURY
912797QR1 UNITED STATES TREASURY
11/20/2025 5,400,000.00 05/20/2025

4.28%
5,287,136.33
5,368,993.50

99.45 4.05%
5,370,224.99

0.00 98.34%
1,231.50
P-1/A-1+
F1+

0.14 0.14
Total US Treasury 5,400,000.00 4.28%
5,287,136.33
5,368,993.50

99.45 4.05%
5,370,224.99

0.00 98.34%
1,231.50

0.14 0.14
Total Portfolio 5,490,771.72 4.27%
5,377,908.05
5,459,765.22

97.81 4.04%
5,460,996.71

0.00 100.00%
1,231.50

0.14 0.13
Total Market Value +
Accrued 5,460,996.71
40 211

TRANSACTIONS
41 212

TRANSACTION LEDGER
City of Rocklin | Account #11014|07/01/2025 Through 09/30/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 07/18/2025 74464AAC5 435,000.00

PUBLIC STORAGE
OPERATING CO 4.375
07/01/2030

99.094 4.58% (431,058.90) (951.56) (432,010.46) 0.00
Purchase 07/28/2025 91282CNK3 1,250,000.00

UNITED STATES
TREASURY 3.875
06/30/2030

99.660 3.95% (1,245,751.95) (3,685.46) (1,249,437.41) 0.00 Purchase 08/18/2025 91282CNN7 1,000,000.00

UNITED STATES
TREASURY 3.875
07/31/2030
100.125 3.85% (1,001,250.00) (1,895.38) (1,003,145.38) 0.00 Purchase 09/19/2025 91282CNX5 1,500,000.00

UNITED STATES
TREASURY 3.625
08/31/2030

99.848 3.66% (1,497,714.84) (2,853.94) (1,500,568.78) 0.00 Total Purchase 4,185,000.00 (4,175,775.69) (9,386.34) (4,185,162.03) 0.00 TOTAL
ACQUISITIONS 4,185,000.00 (4,175,775.69) (9,386.34) (4,185,162.03) 0.00

DISPOSITIONS
Maturity 08/15/2025 91282CFE6 (1,250,000.00)

UNITED STATES
TREASURY 3.125
08/15/2025
100.000 3.88% 1,250,000.00 0.00 1,250,000.00 0.00
Total Maturity (1,250,000.00) 1,250,000.00 0.00 1,250,000.00 0.00 Sale 07/18/2025 756109BE3 (500,000.00) REALTY INCOME CORP

4.625 11/01/2025 99.925 4.72% 499,625.00 4,946.18 504,571.18 (247.19) Sale 07/28/2025 91282CFP1 (1,250,000.00)

UNITED STATES
TREASURY 4.25
10/15/2025
100.012 4.02% 1,250,146.48 15,095.63 1,265,242.11 (423.62) Sale 09/19/2025 91282CFW6 (1,250,000.00)

UNITED STATES
TREASURY 4.5
11/15/2025
100.047 4.00% 1,250,585.94 19,412.36 1,269,998.30 (324.41) Total Sale (3,000,000.00) 3,000,357.42 39,454.17 3,039,811.59 (995.21) TOTAL
DISPOSITIONS (4,250,000.00) 4,250,357.42 39,454.17 4,289,811.59 (995.21) 42 213

IMPORTANT DISCLOSURES
2025 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “as is” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest. 43 214

BENCHMARK DISCLOSURES
Benchmark Disclosure
ICE BofA 3-Month US Treasury Bill Index The ICE BofA US 3-Month Treasury Bill Index is comprised of a single issue purchased at the beginning of the month and held for a full month. At the end of the month that issue is sold and rolled into a newly selected issue. The issue selected at each month- end rebalancing is the outstandingTreasury Bill that matures closest to, but not beyond, three months from the rebalancing date.

ICE BofA 1-5 Yr US Treasury & Agency Index The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 44 215
216
217
218
219
220
221
222
223
224
225
226
227
228
City Council Special
Staff Report

Subject:

Janitorial and Security Services for City of Rocklin Park Facilities Date:

November 18, 2025
Submitted By:

Laurie York, Administrative Analyst
Veronica Tracy, Parks and Recreation Director
Department:

Parks and Recreation
Recommendation:

Background:

The City of Rocklin contracts out various janitorial and security services for its parks, including restroom cleaning, security services, and trash collection for the dog park. These services are essential to ensure the cleanliness, safety, and overall quality of public parks. The invitation for bids for the Janitorial and Security Services for City of Rocklin Park Facilities was advertised on October 3, 2025 and October 10, 2025, with the bid opening held on Tuesday, October 28, 2025. Four (4) bids were received, as shown below (see Attachment 2 for bid documents):

CONTRACTOR (Location)
BID
Four Star Building Maintenance (Carmichael, CA)
$565,162.62
Universal Building Services and Supply Co. (Richmond, CA) $777,618.00
X Cleaning LLC (Roseville, CA)
$1,176,125.00
Integrated Facilities Services (Rocklin, CA)
$10,788,607.20

Four Star Building Maintenance is deemed the lowest responsive and responsible bidder.

Staff recommends that the City Council award the contract to Four Star Building Maintenance for an initial term of twelve (12) months, automatically renewing for an additional four (4) one- year terms. Approval of this contract will allow the City to maintain high standards of cleanliness, security, and operational efficiency in its public parks.

Fiscal Impact:

There is no direct fiscal impact from the staff recommendation, as sufficient funds are available in the Fiscal Years 2025-2027 Operating Budget in the General Fund (100) and Community Facilities District No. 5 Fund (232). Funding for the remainder of the contract term will be included in future operating budgets.

Item Number C8.

229

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - Agreement for Services

3. Bid Summary

4. Combined Bid Documents
230
Resolution No. 2025- November 18, 2025 Page 1 of 1
1 RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

AWARDING THE AGREEMENT FOR SERVICES FOR

JANITORIAL AND PARK SECURITY SERVICES FOR

CITY OF ROCKLIN PARK FACILITIES AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE CONTRACT

WHEREAS, the City contracts out janitorial and security services for its parks, including restroom cleaning, security services, and trash collection for the dog park; and

WHEREAS, these services are essential to ensure the cleanliness, safety, and overall quality of the City’s public parks; and

WHEREAS, the invitation for bids was advertised on October 3, 2025 and October 10, 2025 with the bid opening held on Tuesday, October 28, 2025, and the bids were thereafter examined and found to be in complian ce w ith all applicable specifications; and

WHEREAS, the lowest responsive and responsible bid was determined to be $565,162.62 submitted by Four Star Building Maintenance, and staff recommends that the contract for the project be awarded to Four Star Building Maintenance.

NOW, THEREFORE , BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. The Agreement for Services for Janitorial and Park Security Services for City of Rocklin Park Facilities is awarded to Four Star Building Maintenance and the City Manager is authorized to execute the Agreement with Four Star Building Maintenance in substantially the form attached hereto as Exhibit “A.”

PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Jill Gayaldo, Mayor
ATTEST:

______________________________
Avinta Singh, City Clerk
231

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 1 of 21

AGREEMENT FOR SERVICES BETWEEN THE CITY OF ROCKLIN AND

FOUR STAR BUILDING MAINTENANCE

This agreement is entered into between the City of Rocklin, through its Parks and Recreation Department (“City”) and Four Star Building Maintenance (“Contractor”) (collectively, the “Parties” and individually a “Party”) for the purpose of Janitorial and Security Services for City of Rocklin Park Facilities.

Section 1. RESPONSIBILITIES OF CONTRACTOR

A. Pursuant to the terms and conditions of this agreement, Contractor shall perform the services found in Exhibit A – Scope of Work

B. Contractor shall assign and utilize only competent personnel to perform services pursuant to this Agreement. Contractor shall designate a project manager who at all times shall represent the Contractor before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Contractor, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld. Contractor shall notify City in writing, of any other changes in Contractor’s staff assigned to perform the services required under this Agreement, prior to any such performance. In the event the City desires the removal of any person assigned by Contractor to perform services pursuant to this Agreement, because the City in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from the City of the desire for the removal of such person.

C. Contractor agrees and represents that it is qualified to properly provide the services set forth herein in a manner consistent with the generally accepted standards of Contractor’s profession. Contractor is duly licensed, qualified and experienced to perform the services set forth in this Agreement. Contractor represents and warrants that it has all licenses, permits, qualifications and approvals of whatsoever nature that are legally required for Contractor to practice its profession or provide any services under this Agreement. Contractor represents and warrants that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits and approvals that are legally required for Contractor to practice its profession or provide such services. If Contractor is an out of state corporation, Contractor further warrants and represents that it possesses a valid certification of qualification to transact business in the State of California issued by the California Secretary of State. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards currently observed by a competent practitioner of Contractor’s profession in California. Contractor shall devote such time and effort to the performance of services pursuant to this Agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this Agreement.

232

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 2 of 21
Section 2. RESPONSIBILITIES OF CITY

Pursuant to the terms and conditions of this agreement, City shall:

A. Compensate Contractor as prescribed in Sections 3 and 4 of this agreement and shall monitor the outcomes achieved by Contractor.

B. Work with the Contractor to schedule the as-needed and emergency hour services to ensure Contractor is aware of the City’s needs.

Section 3. COMPENSATION

A. Contractor shall be paid as found in Exhibit B – Schedule of Fees for the services described in this agreement.

B. In no event shall the maximum amount payable under this agreement exceed Five Hundred Sixty-Five Thousand, One Hundred Sixty -Two Dollars and Sixty -Two Cents ($565,162.62).

C. Contractor’s violation or breach of agreement terms may result in fiscal penalties, withholding of compensation, or termination of agreement.

Section 4. BILLING AND PAYMENT

A. Contractor shall submit to Parks and Recreation Department within five days after completion of the services prescribed in Section 1, an itemized statement or invoice of services rendered. City shall make payment within 30 days of receipt of Contractor’s correct and approved statement or invoice.

At minimum, all invoices submitted by Contractor shall contain the following information:

i. Job/project name or description;
ii. City’s current purchase order and/or work order number (if applicable); iii. Contractor’s invoice number;
iv. Date of invoice issuance;
v. Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of
that task;
vi. Amount of invoice, itemizing all authorized reimbursable expenses; and vii. Total billed to date under agreement.

B. Compensation under this agreement shall be reduced by applicable Contractor revenues. The term “applicable Contractor revenues” refers to those receipts or reductions in expenditures or costs which operate to offset or reduce expense or cost items that are allocable to Contractor’s compensation under this agreement (such as but not limited to: purchase discounts, rebates or allowances, insurance 233

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 3 of 21
refunds and adjustments or overpayment, or other erroneous charges). To the extent that applicable Contractor revenues, accruing or received by Contractor relate to allowable costs, they shall be credited to City either as a reduction, or a cash refund, as appropriate.

C. Should City, or the county, state, or federal government, disallow any amount claimed by or paid by City to Contractor, Contractor shall reimburse City, county, state or federal government, as directed by City or the state or federal government, for such disallowed cost.

D. Contractor shall pay when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of payment upon request. Contractor agrees to indemnify City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section.

Section 5. TERM OF AGREEMENT

A. The initial term of this agreement shall be for one year beginning January 1, 2026 and ending December 31, 2026. The term of this agreement shall be automatically renewed for four additional one-year terms at the end of the initial term, under the same terms and conditions, except as provided in Section 3, unless written notice of non-renewal is provided by either Party to the other Party at least 30 days prior to the expiration of the initial term or the then current term. Notwithstanding the foregoing, City shall not be obligated for payments hereunder for any future City fiscal year unless or until the City Council appropriates funds for this agreement in the City’s budget for that City fiscal year or fiscal years. In the event that funds are not appropriated for this agreement, then this agreement shall end as of June 30 of the last City fiscal year for which funds for this agreement were appropriated. For the purposes of this agreement, the City fiscal year commences on July 1 and ends on June 30 of the following year. City shall notify Contractor in writing of such non-appropriation at the earliest possible date.

Section 6. TERMINATION OF AGREEMENT

A. If Contractor materially fails to perform Contractor’s responsibilities under this agreement to the satisfaction of City, or if Contractor fails to fulfill in a timely and professional manner Contractor’s responsibi lities under this agreement, or if Contractor violates any of the terms or provisions of this agreement, then City shall have the right to terminate this agreement for cause effective immediately upon the City giving written notice thereof to Contractor. If termination for cause is given by City to Contractor and it is later determined that Contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph B of this Section.

B. City may terminate this agreement without cause on thirty (30) days written notice to Contractor.
234

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 4 of 21

C. City may terminate this agreement immediately upon oral notice should funding cease or be materially decreased during the term of this agreement.

D. City’s right to terminate this agreement may be exercised by the City Manager or their designee.

E. Should this agreement be terminated, Contractor shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts, and other documents prepared by Contractor pursuant to this agreement in a format acceptable to City.

F. If this agreement is terminated, Contractor shall only be paid for services satisfactorily completed and provided prior to the effective date of termination.

Section 7. ENTIRE AGREEMENT; AMENDMENTS; HEADINGS;

EXHIBITS/APPENDICES

A. This agreement supersedes all previous agreements relating to the subject of this agreement and constitutes the entire understanding of the Parties hereto.

Contractor shall be entitled to no other benefits other than those specified herein.

Contractor specifically acknowledges that in entering into and executing this agreement, Contractor relies solely upon the provisions contained in this agreement and no others.

B. No changes, amendments, or alterations to this agreement shall be effective unless in writing and signed by both Parties. However, minor amendments, including retroactive, that do not result in a substantial or functional change to the original intent of this agreement and do not cause an increase to the maximum amount payable under this agreement may be agreed to in writing between Contractor and City Manager or the City Manager’s designee, provided that the amendment is in substantially the same format as the City’s standard format amendment.

C. The headings that appear in this agreement are for reference purposes only and shall not affect the meaning or construction of this agreement.

D. If any ambiguity, inconsistency, or conflict exists or arises between the provisions of this agreement and the provision s of any of this agreement’s exhibits or appendices, the provisions of this agreement shall govern.

In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written Agreement 235

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 5 of 21
and any terms or conditions of any document prepared or provided by Contractor and made a part of this Agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

Section 8. NONASSIGNMENT OF AGREEMENT; NON-WAIVER

Inasmuch as this agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or sublet any interest herein without the prior written consent of City. The waiver by City of any breach of any requirement of this agreement shall not be deemed to be a waiver of any other breach.

Section 9. EMPLOYMENT STATUS OF CONTRACTOR

A. Contractor shall, during the entire term of this agreement, be construed to be an independent contractor, and nothing in this agreement is intended nor shall be construed to create an employer-employee relationship, a joint venture relationship, or to allow City to exercise discretion or control over the professional manner in which Contractor performs the work or services that are the subject matter of this agreement; provided, however, that the work or services to be provided by Contractor shall be provided in a manner consistent with the professional standards applicable to such work or services. The sole interest of City is to ensure that the work or services shall be rendered and performed in a competent, efficient, and satisfactory manner. Contractor shall be fully responsible for payment of all taxes due to the State of California or the federal government that would be withheld from compensation if Contractor were a City employee. City shall not be liable for deductions for any amount for any purpose from Contractor’s compensation. Contractor shall not be eligible for coverage under City’s workers’ compensation insurance plan nor shall Contractor be eligible for any other City benefit. Contractor must issue W-2 and 941 Forms for income and employment tax purposes, for all of Contractor’s assigned personnel under the terms and conditions of this agreement.

Section 10. INDEMNIFICATION

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 6 of 21
elected officials, officers, employees, agents, and volunteers, arising fro m the work or the provision of services undertaken pursuant to this agreement by Contractor, or any of Contractor’s subcontractors, any pers on employed under Contractor, or under any Subcontractor, or in any capacity. Contractor shall also defend and indemnify C ity for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board and/or any other taxing or regulatory agency and shall defend, indemnify, and hold harmless C ity with respect to Contractor’s “independent contractor” status that would establish a liability on City for failure to make social security deductions or contributions or income tax withholding payments, or any other legally mandated payment. The provisions of this paragraph are intended to be interpreted as broadly as permitted by applicable law. This provision shall survive the termination, expiration, or cancellation of this agreement.

B. The indemnification provisions are independent of, and shall not in any way be limited by, Contractor’s insurance coverage or lack of coverage, or by the insurance requirements of this agreement. City acknowledgement or approval of Contractor’s evidence of insurance coverage required by this agreement does not in any way relieve Contractor from its obligations under this Section.

Section 11. INSURANCE REQUIREMENTS

Without limiting Contractor’s duties of defense and indemnification, Contractor and any subcontractor agrees to have and maintain the policies set forth below, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor , its agents, representatives, or employees. All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. A lapse in any required insurance coverage during this Agreement shall be a breach of this Agreement.

A. Minimum Scope and Limit of Insurance

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation as required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If Contractor has no employees, 237

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 7 of 21
Contractor must notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits. Contractor is aware of the provisions of the Labor Code, including section 3700, which require every employer to insure against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and Contractor shall comply with such provisions before commencing the performance of the work or the provision of services pursuant to this agreement.

4. Contractor shall require its subcontractors, if any, to carry and maintain insurance coverage and evidence that equals or exceeds the coverage requirements imposed upon Contractor by this agreement.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

B. Other Insurance Provisions

The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. Primary Coverage. For any claims related to this Contract, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 8 of 21
broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

4. Notice of Cancelation. Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ notice to the City, with ten days notice of cancelation due to non-payment. Further, in the event coverage is reduced or canceled, or otherwise materially changed, a notice of said reduction or cancellation or change shall be provided to City within 24 hours.

5. Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

6. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

7. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

8. Claims Made Policies. If any of the required policies for professional liability insurance provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the Contract or the beginning of contract work.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

9. Verification of Coverage. Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of 239

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 9 of 21
the applicable policy language affecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Further, any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of Rocklin, its elected officials, officers, employees, agents, or volunteers.

10. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

11. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Section 12. NOTICE OF CLAIM; APPLICABLE LAW; VENUE

Notice shall be prompt and timely if given within 30 days following the date of receipt of a claim or 10 days following the date of service of process of a lawsuit. This provision shall survive the termination, expiration, or cancellation of this agreement.

B. Any dispute between the Parties, and the interpretation of this agreement, shall be governed by the laws of the State of California. Any litigation shall be venued in Placer County.

Section 13. COMPLIANCE WITH LAWS; NON-DISCRIMINATION

A. Contractor shall observe and comply with all applicable present and future federal laws, state laws, local laws, codes, rules, regulations, and/or orders that relate to the work or services to be provided pursuant to this agreement.

B. Contractor shall not unlawfully discriminate in employment practices or in the delivery of services on the basis of race, color, creed, religion, national origin, sex, age, marital stat us, sexual orientation, medical condition (including cancer, HIV, and AIDS) physical or mental disability, use of family care leave under 240

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 10 of 21
either the Family & Medical Leave Act or the California Family Rights Act, or on the basis of any other status or conduct protected by law.

C. Contractor represents that Contractor is in compliance with and agrees that Contractor shall continue to comply with the Americans with Disabilities Act of 1990 (42 U.S.C. sections 12101, et seq.), the Fair Employment and Housing Act (Government Code sections 12900, et seq.), and regulations and guidelines issued pursuant thereto. Furthermore, where applicable, Contractor represents and warrants all websites created for C ity, or used by Contractor to provide services pursuant to this agreement shall comply with the Americans with Disabilities Act of 1990 and shall specifically conform to the Web Content Accessibility Guidelines found at www.w3.org.7., and comply with secti on 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), Subpart B, 1194.22.

D. In addition to any other provisions of this agreement, Contractor shall be solely responsible for any and all damages caused, and/or penalties levied, as the r esult of Contractor’s noncompliance with the provisions of this section.

Section 14. ACCESS TO RECORDS; RECORDS RETENTION

A. City, federal, and state officials shall have access to any books, documents, papers, and records of Contractor that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of Contractor or City. Except where longer retention is required by federal or state law, Contractor shall maintain all records for five years after City makes final payment hereunder. This provision shall survive the termination, expiration, or cancellation of this agreement.

B. Contractor shall maintain appropriate records to ensure a proper accounting of all funds and expenditures pertaining to the work performed or the services provided pursuant to this agreement. Contractor shall maintain records providing information that account for all funds and expenses related to the provision of services provided pursuant to this agreement. Access to these records shall be provided to City during working days, 8:00 a.m. to 5:00 p.m. an d at other times upon reasonable notice by City, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement.

C. Contractor agrees to accept responsibili ty for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or City audit directly related to the provisions of this agreement. Contractor agrees to repay City the full amount of payment received for duplicate billings, erroneous billings, audit exceptions, or false or deceptive claims. Contractor agrees that City may withhold any money due and recover through any appropriate method any money erroneously paid under this agreement if evidence exists of less than fu ll compliance with this agreement including, but not limited to, exercising a right of set-off against any compensation payable to Contractor.

241

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 11 of 21
D. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this Agreement and records of Contractor’s reimbursable expenses, in accordance wit h generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

Section 15. LICENSES AND PERMITS

Contractor, and Contractor’s officers, empl oyees, and agents performing the work or services required by this agreement, shall possess and maintain, at its sole cost and expense, all necessary licenses, permits, certificates, and credentials required by the laws of the United States, the State of California, the County of Placer, the City of Rocklin, and all other appropriate governmental agencies, including any certification and credentials required by City. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a breach of this agreement and constitutes grounds for the termination of this agreement by City.

Section 16. PERFORMANCE STANDARDS

Contractor shall perform the work or services required by this agreement in accordance with the industry and/or professional standards applicable to Contractor’s work or services.

Section 17. CONFLICTS OF INTEREST

Contractor and Contractor’s officers and employees shall not have a financial interest, or acquire any financial interest, direct or indirect, in any business, property, or source of income that could be financially affected by or otherwise conflict in any manner or degree with the performance of the work or services required under this agreement.

Section 18. NOTICES

A. Except as provided in Section 6.C. of this agreement (oral notice of termination due to insufficient funding), any notices required or permitted pursuant to the terms and provisions of this agreement shall be given to the appropriate Party at the address specified below or at such other address as the Party shall specify in writing Such notice shall be deemed given: (1) upon personal delivery; or (2) if sent by first class mail, postage prepaid, two days after the date of mailing.

If to City: Parks and Recreation Department
5460 5th Street
Rocklin, CA 95677
916-625-5256
[email protected]

242

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 12 of 21
If to Contractor: [Insert full name of Contractor]
[Contractor’s mailing address]
[Telephone and FAX and/or Email]

B. Any oral notice authorized by this agreement shall be given to the persons specified in Section 18.A. and shall be deemed to be effective immediately.

C. Unless otherwise stated in this agreement, any written or oral notices on behalf of the City as provided for in this agreement may be executed and/or exercised by the City Manager or their designee.

Section 19. AGREEMENT PREPARATION

It is agreed and understood by the Parties that this agreement has been arrived at through negotiation and that neither Party is to be deemed the Party which created any uncertainty in this agreement within the meaning of section 1654 of the Civil Code.

Section 20. COMPLIANCE WITH POLITICAL REFORM ACT

Contractor shall comply with the California Political Reform Act (Government Code, sections 81000, et seq.), with all regulations adopted by the Fair Political Practices Commission pursuant thereto, and with the City’s Conflict of Interest Code, with regard to any obligation on the part of Contractor to disclose financial interests and to recuse from influencing any City decision which may affect Contractor’s financial interests. If required by the City’s Conflict of Interest Code, Contractor shall comply with the ethics training requirements of Government Code sections 53234, et seq.

Section 21. SEVERABILITY

If any portion of this agreement or application thereof to any person or circumstance is declared invalid by a court of competent jurisdiction or if it is found in contravention of any federal or state statute or regulation or City ordinance, the remaining provisions of this agreement, or the application thereof, shall not be invalidated thereby and shall remain in full force and effect to the extent that the provisions of this agreement are severable.

Section 22. CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700 [Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

CONTRACTOR

243

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 13 of 21
By: ___________________________
[Name, Title]

Section 23. POWER AND AUTHORITY TO ENTER INTO AGREEMENT

All parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, Contractor hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which Contractor is obligated, which breach would have a material effect hereon.

Section 24. OWNERSHIP OF WORK

To the extent Contractor’s scope of services requires any of the following work or services, all research data, reports, and every other work product of any kind or character arising from or relating to this agreement shall become the property of the City and be delivered to the City upon completion of its authorized use pursuant to this agreement with the exception of informal communications such as emails and staff notes, whether those communications or notes are internal to Contractor's staff or between Contractor and any subcontractors. City may use Contractor’s such work products for any purpose whatsoever. City acknowledges that its alteration of documents without consent of Contractor, or use of the documents for any purpose unrelated to this agreement’s purposes, is at the City’s own risk and without liability to Contractor. All works produced under this agreement shall be deemed works produced by a contractor for hire, and all copyright with respect thereto shall vest in the City without payment of royalty or any other additional compensation. Notwithstanding anything to the contrary contained in this agreement, Contractor shall retain all of Contractor’s rights in Contractor’s own proprietary information, including, without limitation, Contractor’s methodologies and methods of analysis, ideas, concepts, expressions, know how, methods, techniques, skills, knowledge, and experience possessed by Contractor prior to, or acquired by Contractor during the performance of this agreement and Contractor shall not be restricted in any way with respect thereto.

Section 25. USE OF CITY PROPERTY

Contractor shall not use City premises, property (including equipment, instruments, and supplies), or personnel for any purpose other than in the performance of Contractor’s obligations under this agreement.

Section 26. COUNTERPARTS/ELECTRONIC, FACSIMILE, AND PDF

SIGNATURES

This agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each Party of this 244

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 14 of 21
agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this agreement. The Parties further agree that the electronic signatures of the Parties included in this agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (h) of Section 1633.2 of the Civil Code. Facsimile signatures or signatures transmitted via pdf document shall be treated as originals for all purposes.

SIGNATURE PAGE FOLLOWS

245

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 15 of 21
IN WITNESS WHEREOF, City and Contractor have executed this agreement on the dates set forth below. By their signatures below, each signatory represents that they have the authority to execute this agreement and to bind the Party on whose behalf their execution is made.

CITY OF ROCKLIN

By: _________________________________ Date: ____________________ Aly Zimmermann, City Manager
City of Rocklin

APPROVED AS TO FORM:

MATTHEW McOMBER

CITY ATTORNEY

By: _________________________________
Matthew McOmber, City Attorney

ATTEST:

By: _________________________________
Avinta Singh, City Clerk

CONTRACTOR

By: _________________________________ Date: ______________________

Contractor
Tax I.D.#: ___________________________
246
EXHIBIT A – SCOPE OF WORK

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 16 of 21
The City of Rocklin Park Restrooms locations and descriptions are the following:
 Whitney Ranch Community Park, 1801 Whitney Ranch Parkway o 6 Single commode restrooms
 Margaret Azevedo Community Park, 1900 Wildcat Blvd.
o 2 Single commode restrooms
 Kathy Lund Community Park, 6101 West Oaks Blvd.
o 4 Single commode restrooms
o Men’s Restroom with 2 urinals and 1 stall
o Women’s Restroom with 3 stalls
 Twin Oaks Community Park, 5500 Park Drive
o Men’s restroom with 2 urinals and 2 stalls
o Women’s Restroom with 3 stalls
 Johnson-Springview Community Park, 5480 5th Street
o 4 Single commode restrooms (near pavilions)
o 2 Single commode restrooms (major field)
o 2 Single commode restrooms (softball field)
o Men’s restroom with 1 urinal and 1 stall (minor field) o Women’s restroom with 2 stalls (minor field)
 Memorial Park, 3970 Rocklin Road
o 2 Single commode restrooms

Scope of Work
The following work will be performed
 Sunday - Friday Restroom Cleaning at Park Restrooms Listed Above o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City)
o Keep pipe chases stocked with toilet paper
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff  Sunday Trash Removal Services
o Trash removal at the five (5) Community Park locations listed above. The removal of trash is specific to the pavilion areas and ball fields of the locations, with the exception of Johnson-Springview Community Park which includes the six (6) ballfields.
o As requested on task order basis
o Contractor to provide 2 mil, 40-gallon capacity trash liners 247
EXHIBIT A – SCOPE OF WORK

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 17 of 21
 Monthly Restroom Cleaning at Peter Hill Heritage Park (5251 Front Street) and Sunset Whitney Recreation Area Shop (4201 Midas Avenue) Restrooms o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City)
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff  As Needed Cleaning at Quarry Park Amphitheater (4000 Rocklin Road) o Stage Restrooms
 Clean and sanitize toilets, sinks and restrooms floor.  Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
 Sweep floors and remove any debris
 Dust top to bottom/Remove cobwebs
 Restock all paper products, hand soap and dispensers (material provided by City)
 Keep pipe chases stocked with toilet paper
 Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
 Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
 Remove toilet paper/seat covers stuck on ceilings/walls  Communicate any repairs/issues, graffiti vandalism to City staff o Green Room
 Clean restroom
 Clean and sanitize toilets, sinks, counters and restroom floor  Sweep floors and remove any debris
 Restock all paper products, hand soap and dispensers (material provided by city)
 Vacuum floors
 Wipe down horizontal surfaces (counter tops, tables, etc…)  Remove trash, replace liners
 Daily Security
o Unlock (Between 4:00 AM and 7:00 AM) and Lock (between 7:30 PM and 11 PM) the following locations:
248
EXHIBIT A – SCOPE OF WORK

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 18 of 21
 Restrooms at 5 Community Parks – Whitney Ranch, Margaret Azevedo, Kathy Lund, Twin Oaks, Johnson-Springview
 Restrooms at Memorial Park
 Train Station for business access, 3700 Rocklin Road
 Park access gate at Sunset Whitney Recreation Area, 4201 Midas Avenue
 Park access gate at Boulder Ridge Park, 3555 Park Drive  Main parking lot gate at Margaret Azevedo Community Park  Ballfield access road gate at Johnson-Springview Community Park  Dog Park Trashing Service (Monday – Saturday)
o Remove trash from 8 trash bins to designated area and replace trash liners (trash liners provided by contractor)
o Blow/clear the concrete walkway/entrance to the dog park o Walk through dog park area and check for additional dog feces and remove o Check and replenish, as necessary, the dog poop trash bags in the dog poop bag stations (dog poop trash bags provided by the City)
249
EXHIBIT B – SCHEDULE OF FEES

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 0 of 21

250
EXHIBIT B – SCHEDULE OF FEES

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 1 of 21

251
EXHIBIT B – SCHEDULE OF FEES

AGREEMENT FOR SERVICES
FOUR STAR BUILDING MAINTENANCE Page 2 of 21

252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280

CITY OF ROCKLIN

STANDARD BID PACKAGE
AND

GENERAL PROVISIONS

FOR THE

JANITORIAL AND SECURITY SERVICES

FOR CITY OF ROCKLIN PARK

FACILITIES

BID OPENING TUESDAY,
OCTOBER 28, 2025, 1:00 PM
AT 3970 ROCKLIN ROAD

ROCKLIN, CA

Parks and Recreation Department
5460 5th Street
Rocklin, CA 95677
281

Table of Contents

TABLE OF CONTENTS

Notice to Contractors

Bid Documents
Attachments

DOCUMENTS THAT MUST BE SUMITTED WITH BID
BID FORM (With Addenda Acknowledgement)
SUBCONTRACTOR LISTING FORM – ATTACHMENT A
NONCOLLUSION AFFIDAVIT – ATTACHMENT B

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT OR SUSPENSION – ATTACHMENT C
RESOLUTION OF DISPUTES – ATTACHMENT D

DOCUMENTS THAT MUST BE SUBMITTED UPON AWARD
AGREEMENT FOR SERVICES – ATTACHMENT E

SCOPE OF WORK – ATTACHMENT F

282
1 Notice to Contractors

NOTICE TO CONTRACTORS
Notice is hereby given that the City Council of the City of Rocklin, California, will receive sealed Bids as follows:

BID DATE / TIME: Until Tuesday, October 28, 2025 1:00PM (Local Time)
SUBMIT BIDS TO: City Clerk
City of Rocklin
3970 Rocklin Road
Rocklin, CA 95677
FOR: Janitorial and Security Services for City of
Rocklin Park Facilities
Submit Bids (original/no copies) in a sealed
envelope marked “Bid for the Janitorial and
Security Services for City of Rocklin Park
Facilities”
TOTAL CONTRACT TIME: January 1, 2026 – December 31, 2030 CONTRACTOR’S CALIFORNIA LICENSE

AND/OR CLASS REQUIRED
N/A

MANDATORY PRE-BID CONFERENCE

DATE, TIME, AND LOCATION
Tuesday, October 14, 2025 at 10:00 AM at
the City of Rocklin Parks & Recreation
Office, 5460 5th Street, Rocklin, CA 95677

Submit Bids (original/no copies) and bid security in a sealed envelope, marked “ Bid for the Janitorial and Security Services for City of Rocklin Park Facilities ” (“Project”) and include the company name and address on the envelope.

At the mandatory pre-bid conference meeting identified above, representatives of City will discuss the Contract Documents, bid submission requirements, site constraints, order of work and other items specific to this project. A project walk -through may follow after the pre- bid conference meeting. A sign- in sheet will be available up until commencement of the pre- bid conference meeting only. Attendance at the entire pre-bid meeting and project walk-through, if scheduled, is mandatory for bidding. Bids received from Bidders who did not sign the sign- in sheet and attend the meeting and project walk-through will be returned to the Bidder unopened.

Attendance by Subcontractors is not mandatory, but all interested prospective Subcontractors are encouraged to attend. The City will transmit Addenda to all prospective Bidders who have purchased full sets of Contract Documents, as the City considers necessary in response to questions raised at the meeting and walk -through. Addenda also will be posted on the City’s website. Oral statements not confirmed by Addenda may not be relied upon and are not binding or legally effective. Except for mandatory walk -through, no other access to the project site will be granted pre-bid without the City’s prior approval, which will require advanced notice and a scheduled appointment. During all site visits the Bidder must be accompanied full time by an authorized representative of the City. No exceptions to this requirement.

283
2 Notice to Contractors
Contract Documents may be purchased at the City of Rocklin Parks and Recreation Office, located at 5460 5th Street, Rocklin, CA 95677, telephone (916) 625-5200 between the hours of 7:30 a.m. - 4:00 p.m. Monday through Friday. The non-refundable cost for each set is $25.00.

Alternatively, Contract Documents may be downloaded at no charge from the City of Rocklin’s website at www.rocklin.ca.us/DownloadBids

Complete sets of Contract Documents must be used in preparing Bids. The City does not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. The City, in making copies of the Contract Documents available on the above terms, does so only for the purpose of obtaining Bids for the Work and does not confer license or grant for any other use.

Written questions regarding this Invitation for Bids should be directed to Tim O’Connor, Parks Division Supervisor by email at [email protected] no later than October 21, 2025 at
3:00 p.m. All emails shall require verification of receipt by sender in accordance with the Instructions to Bidders.

Bidders shall develop and submit Bids at their own expense. The City will not reimburse any costs associated with the development and submittal of any and all Bids.

Each Bid must be submitted on the Bid Forms provided in the Contract Documents. The Bid must be submitted in a sealed envelope and received by the City Clerk no later than the time and date prescribed. The clock located in the City Clerk’s office is considered the official local time. Bid submissions received after the designated time will not be opened and will be returned to the Bidder unopened. Telephones will not be available to Bidders at the City’s offices for the preparation of Bids.

Alternate Bids. Unless otherwise specified in the Special Provisions, if an alternate or alternates are identified by the City to the bidders, award will be based on any combination of Base Bid and Alternates as determined by the City. This process is conducted by the City in a “blind selection” format, i.e., without knowledge of the identity of any of the Bidders before ranking of all Bidders from lowest to highest has been determined. Bidders are to submit their Bid in two sealed envelopes, both containing all identifying information for the Project, and both of which are then to be included in a third sealed envelope containing all identifying information for the Project but without any identifying information regarding the Bidder . The first envelope shall be marked “Envelope 1” and shall contain only an unsigned copy of the bidder’s bid form, without any identifying information for the bidder and without any other required bid submissions.

The second envelope shall be marked “Envelope 2” and shall contain a complete copy of all required bid documents, including a signed copy of the bid form. Any discrepancies in the pricing information in the two sealed envelopes may render the bid nonresponsive. Alternates may be selected for award by the City at its discretion. All awards will be made in the City’s best interest.

If the lowest responsive, responsible bidder fails or refuses to execute any Contract for the Project, the City may, in its discretion, award the Contract to the second lowest, responsive responsible bidder. If the second lowest responsible, responsible bidder fails or refuses to execute any Contract for the Project, the City may, in its discretion, award that and all other Contracts for the Project to the third lowest, responsive responsible bidder. Any Bidder to whom any Contract for the Project is awar ded who fails to execute the Contract and file acceptable bonds and insurance certificates as required in the Contract Documents will have its Bid Guarantee forfeited.

284
3 Notice to Contractors
No Bid received and read aloud may be withdrawn for a period of sixty (60) days after the bid opening date, except pursuant to California Public Contract Code Section 5101 et seq.

The City reserves the right to award the Contract, to reject any or all Bids, to waive non-material and inconsequential irregularities in any Bid, and to reject nonconforming, nonresponsive, non- responsible, or conditional Bids.

Veronica Tracy
Parks and Recreation Director, City of Rocklin
285

SEALED BID
1 Notice to Contractors

CITY OF ROCKLIN

SEALED BID

(MUST BE SIGNED BY BIDDER)

Sealed Bids will be received not later than Time 1:00 p.m. on Tuesday, October 28, 2025 at the office of the City Clerk 3970 Rocklin Road, Rocklin, and opened at 1:00 p.m. or as soon thereafter as business allows.

TO THE HONORABLE CITY COUNCIL:

The undersigned hereby proposes and agrees to furnish any and all required labor, material, equipment transportation, and services for

Janitorial and Security Services for City of Rocklin Park Facilities

in the City of Rocklin, County of Placer, California.

The work is to be done in strict conformity with the Contract Documents, at the following Lump Sum and/or Unit Prices:

286

SEALED BID
2 Notice to Contractors

287

SEALED BID
3 Notice to Contractors

Total Project Bid, Project Bid Total shall be (spell out) _____________________________________________________________________Dollars.

If awarded the Contract, the undersigned shall execute said Contract and furnish any necessary Performance and Payment Bonds and insurance within ten (10) calendar days after the Notice of Award of said Contract and begin work per the terms of the Contract.

In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication, and division that appear obvious on the face of the Bid. When such a mathematical error appears on the Bid, the City shall have the right to correct such error and to compute the total amount bid by said bidder on the basis of the corrected figure or figures.

When an item price is required to be set forth in the Bid, and the total for the item set forth separately does not agree with a figure which is derived by multiplying the item price times the City’s estimate of the quantity of work to be performed for said item, the item price shall prevail over the sum set forth as the total for the item unless, in the sole discretion of the City, such a procedure would be inconsistent with the policy of the bidding procedure. The total paid for each such item of work shall be based upon the item price and not the total price. Should the Bid contain only a total price for the item and the item price is omitted, the City shall determine the item price by dividing the total price for the item by City’s estimate of the estimated quantities of work to be performed as items of work.

If the Bid contains neither the item price nor the total price for the item, then it shall be deemed incomplete and the Bid shall be disregarded.

288

SEALED BID
4 Notice to Contractors
The undersigned represents and warrants that the undersigned has examined the location of the proposed work and is familiar with the local conditions at the place where the work is to be done, and the undersigned has reviewed and understands the plans, spe cifications and other Contract Documents, and the undersigned is satisfied with all conditions for the performance of the work.

The undersigned has checked carefully all of the above figures and understands that the City of Rocklin will not be responsible for any errors or omissions on the part of the undersigned in making up this Bid.

The Contractor shall initial below that it has received the appropriate addenda and has incorporated the addenda into its Bid.

Addenda Received and Acknowledged
No. 1 ______________________________
No. 2 ______________________________
No. 3 ______________________________

The undersigned Bidder agrees that the information and representations provided herein are made under penalty of perjury.

NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth below, together with the signatures of authorized officers or agents and the document shall bear the corporate seal; if Bidder is a partnership, the true name of the firm shall be set forth below together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if Bidder is an individual, his/her signature shall be placed below.

SIGNATURE IS ON SEPARATE PAGE TO PERMIT BLIND SELECTION/RANKING OF

BIDDERS, IF APPLICABLE
289

SEALED BID
5 Notice to Contractors
NAME OF BIDDER:

__________________
Affix Corporate
Seal Here

BY: __________________________________________________________ Signature
__________________________________________________________ Type/Print Name
__________________________________________________________ Title

DATE: __________________________________________________________

Valid Contractor’s License No. (if applicable): _____________________________

Expiration date: _____________________________________________________

290

ATTACHMENT A
1 Notice to Contractors

SUBCONTRACTOR LISTING FORM

LIST OF SUBCONTRACTORS FOR ____________________________________________ (BIDDER)

PROJECT: ______________________________________________

Pursuant to the provisions of Sections 4100 to 4114 inclusive, of the California Public Contract Code, and as set forth in Instructions to Bidders, and the General Conditions, the above named Contractor hereby designates below the names, contractor license numbers (if applicable), and locations of the place of business of each Subcontractor. Please check one of the boxes and sign below:

We are not using any Subcontractors.

All of our Subcontractors are performing at least 1/2 of 1% of the Work listed below, including for additive Alternates, if any.

WORK TO BE

PERFORMED

NAME & BUSINESS

ADDRESS OF

SUBCONTRACTOR

LICENSE
NUMBER
DIR #

______________________________________________
Signed
Bidders shall provide the registration numbers for all listed Subcontractors within 24 hours of bid opening and registration numbers of all Subcontractors who are not required to be listed not later than 24 hours before they are to start work on the Project. 291

ATTACHMENT B
1 Notice to Contractors

NONCOLLUSION AFFIDAVIT

STATE OF CALIFORNIA
COUNTY OF __________________________
___________________________________________, being first duly sworn, deposes and says that he or she is _______________________________ [Title] of ______________________________, the party making the foregoing Bid, that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Bid is genuine and not collusive or sham; that Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid or to refrain from bidding; that Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the price Bid of Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the price Bid, or of that of any other Bidder. All statements contained in the Bid are true. Bidder has not, directly or indirectly, submitted its price Bid or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham Bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

Signed:

Title:

Subscribed and sworn to before me this
__________ day of __________________, 20 ,
by_____________________________________
proved to me on the basis of satisfactory evidence
to be the person(s) who appeared before me.

(seal) Signature

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
292

ATTACHMENT C
1 Notice to Contractors

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT

OR SUSPENSION

Bidder hereby certifies, to the best of its knowledge and belief, except as expressly disclosed on this Certificate, that:

The Bidder and/or any of its Principals:

1. Are not presently debarred, suspended, proposed for debarment or suspension, or declared ineligible for award of the contract by any Federal, State, or local agency.

2. Have not, within a three-year period preceding this Bid, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property.

3. Are not presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of any of the offenses enumerated in Item 2. above.

4. The Bidder has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal, State, or local agency.

"Principals,” for the purposes of this certification, means: officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

Bidder shall provide immediate written notice to the City if, at any time prior to contract award, Bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

This Certification is a material representation of fact upon which reliance will be placed when making the award, if and when made. If it is later determined that Bidder knowingly rendered an erroneous certification, in addition to other remedies available to the City, the City may terminate the Contract resulting from this solicitation for default.

BIDDER:_________________________________ Date_____________________

BY: _____________________________________
Signature
________________________________________
Type/Print Name
________________________________________
Title

293

ATTACHMENT C
2 Notice to Contractors

EXCEPTIONS TO CERTIFICATION

If Bidder has any exceptions to the Certification set forth above, state the exception and an explanation of the circumstances:

_________________________________________________________________

BIDDER:_________________________________ Date_____________________

BY: _____________________________________
Signature
________________________________________
Type/Print Name
________________________________________
Title

294

ATTACHMENT D
1 Resolution of Disputes

RESOLUTION OF DISPUTES REGARDING THE BIDDING PROCESS

The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

1. If the Bidder believes that any provision in the solicitation for Bids is vague, ambiguous, conflicting or contrary to law, then the Bidder shall promptly bring its concern to the City by written notice specifying the provision(s) in question and the factual and legal bases for concern. Failure of the Bidder to raise any concern relating to a solicitation requirement within at least two (2) working days prior to the Bid due date will be deemed a waiver of the Bidder’s right to protest based on alleged vague, ambiguous, conflicting or unlawful requirements in the solicitation.

2. Within five (5) calendar days after the opening of Bids, Bidder shall provide a written notice to the City of any and all mistakes regarding the Bid for which a B idder requests relief. The City shall not consider any requests for relief due to mistake if notice is not received within the time requirements of Public Contract Code section 5100, et seq., Relief of Bidders.

3. No later than five (5) calendar days after Bids are opened, the Bidder must submit in writing to the City an explanation of all legal and factual grounds for any protest.

These requirements are to be strictly construed. Untimely protests and/or grounds not set forth in the protest will not be considered. Failure to timely protest or otherwise comply with the protest requirements will constitute a waiver of the right to challenge and forever bar the Bidder from challenging, whether before the City or any administrative or judicial tribunal, any particular Bid(s), the bidding process, or the Contract award on any ground not set forth in the protest. Upon receipt of a protest, the City will provide a copy to any Bidder whose Bid is challenged in the protest.

4. If a timely written protest is provided to the City at least two (2) business days before any City Council meeting at which the award of the Contract will be considered, then the City shall make reasonable efforts to provide the protesting Bidder with a written response to the protest prior to the City Council meeting. A copy of any City response will be provided to any other Bidder responding to the protest.

5. Notice of the date and time of the City Council meeting at which the award of the Contract for the Project shall be considered will be posted on the City’s website.

6. Any Bidder complying with the above procedure may bring an action within sixty (60) days from the action of the City Council, in accordance with Sections 860 and 863 of the California Code of Civil Procedure, to determine the validity of the City Council’s action on the award of the contract. The City shall be a defendant and shall be served with the summons and complaint in the action in the manner provided by law for the service of a summons in a civil action. In any such action the summons shall be in the form prescribed in Section 861.1 of the California Code of Civil Procedure except that in addition to being directed to “all persons interested in the matter of [specifying 295

ATTACHMENT D
2 Resolution of Disputes
the matter],” it shall also be directed to the City. If the bidder bringing such action fails to complete the publication and such other notice as may be prescribed by the court in accordance with Section 863 of the California Code of Civil Procedure and t o file proof thereof in the action within 60 days from the filing of his complaint, the action shall be dismissed on the motion of the City unless good cause for such failure is shown by the bidder.

Contractor

Date

Signature

296

ATTACHMENT E
Sample Agreement for Services 1

AGREEMENT FOR SERVICES BETWEEN THE CITY OF ROCKLIN AND
_________________

This agreement is entered into between the City of Rocklin, through its Parks and Recreation Department (“City”) and ____________________ (“Contractor”) (collectively, the “Parties” and individually a “Party”) for the purpose of _________________.

Definitions

Section 1. RESPONSIBILITIES OF CONTRACTOR

A. Pursuant to the terms and conditions of this agreement, Contractor shall ________

[Scope of Work shall be included here]

ATTACHMENT E
Sample Agreement for Services 2

Agreement as is necessary for the satisfactory and timely performance of Contractor’s obligations under this Agreement.

Section 2. RESPONSIBILITIES OF CITY

Pursuant to the terms and conditions of this agreement, City shall :

A. Compensate Contractor as prescribed in Sections 3 and 4 of this agreement and shall monitor the outcomes achieved by Contractor.

B. Include other responsibilities of the City

Section 3. COMPENSATION

A. Contractor shall be paid ___________________ for the services described in this agreement.

B. In no event shall the maximum amount payable under this agreement exceed $_____________________.

C. Contractor’s violation or breach of agreement terms may result in fiscal penalties, withholding of compensation, or termination of agreement.

Section 4. BILLING AND PAYMENT

At minimum, all invoices submitted by Contractor shall contain the following information:

i. Job/project name or description;
ii. City’s current purchase order and/or work order number (if applicable); iii. Contractor’s invoice number;
iv. Date of invoice issuance;
v. Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task;
vi. Amount of invoice, itemizing all authorized reimbursable expenses; and vii. Total billed to date under agreement.

ATTACHMENT E
Sample Agreement for Services 3

refunds and adjustments or overpayment, or other erroneous charges). To the extent that applicable Contractor revenues, accruing or received by Contractor relate to allowable costs, they shall be credited to City either as a reduction, or a cash refund, as appropriate.

Section 5. TERM OF AGREEMENT

A. [The initial term of this agreement shall be for one year [or specify shorter period] beginning [date or “as of the last date it has been signed by both [all] Parties”] and ending [date]. The term of this agreement may be extended by City one [or two][or three][or four] additional one-year term [terms] [[or] shall be automatically renewed for one [or two][or three][or four] additional one-year term [terms] at the end of the initial term], under the same terms and conditions [if compensation increases after the first year, insert here, “except as provided in Section 3,”] unless written notice of non-renewal is provided by either Party to the other Party at least 30 days prior to the expiration of the initial term or the then current term. Notwithstanding the foregoing, City shall not be obligated for payments hereunder for any future City fiscal year unless or until the City Council appropriates funds for this agreement in the City’s budget for that City fiscal year or fiscal years. In the event that funds are not appropriated for this agreement, then this agreement shall end as of June 30 of the last City fiscal year for which funds for this agreement were appropriated. For the purposes of this agreement, the City fiscal year commences on July 1 and ends on June 30 of the following year. City shall notify Contractor in writing of such non-appropriation at the earliest possible date.”] or [“The base term of this agreement shall be [period], beginning [date] and ending [date], provided that City may exercise one [or two] one-year option[s] to renew after the base term, under the same terms and conditions [describe exceptions] by notifying Contractor of such exercise, in writing, before the end of the term.”]

B. Notwithstanding the foregoing, City shall not be obligated for providing its responsibilities hereunder for any future City fiscal year unless or until the City Council appropriates funds for the City’s responsibilities in this agreement in the City’s budget for that City fiscal year. In the event that funds are not appropriated for this agreement, then this agreement shall end as of June 30 of the last City fiscal year for which funds for the City’s responsibilities in this agreement were appropriated. For the purposes of this agreement, the City fiscal year commences 299

ATTACHMENT E
Sample Agreement for Services 4

on July 1 and ends on June 30 of the following year. City shall notify Contractor in writing of such non-appropriation at the earliest possible date.

Section 6. TERMINATION OF AGREEMENT

A. If Contractor materially fails to perform Contractor ’s responsibilities under this agreement to the satisfaction of City, or if Contractor fails to fulfill in a timely and professional manner Contractor ’s responsibilities under this agreement, or if Contractor violates any of the terms or provisions of this agreement, then City shall have the right to terminate this agreement for cause effective immediately upon the City giving written notice thereof to Contractor . If termination for cause is given by City to Contractor and it is later determined that Contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph B of this Section.

B. City may terminate this agreement without cause on thirty (30) days written notice to Contractor.

C. City may terminate this agreement immediately upon oral notice should funding cease or be materially decreased during the term of this agreement.

D. City’s right to terminate this agreement may be exercised by the City Manager or their designee.

F. If this agreement is terminated, Contractor shall only be paid for services satisfactorily completed and provided prior to the effective date of termination.

Section 7. ENTIRE AGREEMENT; AMENDMENTS; HEADINGS;

EXHIBITS/APPENDICES

A. This agreement supersedes all previous agreements relating to the subject of this agreement and constitutes the entire understanding of the Parties hereto. Contractor shall be entitled to no other benefits other than those specified herein. Contractor specifically acknowledges that in entering into and executing this agreement, Contractor relies solely upon the provisions contained in this agreement and no others.

ATTACHMENT E
Sample Agreement for Services 5

City Manager or the City Manager’s designee, provided that the amendment is in substantially the same format as the City’s standard format amendment.

C. The headings that appear in this agreement are for reference purposes only and shall not affect the meaning or construction of this agreement.

D. If any ambiguity, inconsistency, or conflict exists or arises between the provisions of this agreement and the provisions of any of this agreement’s exhibits or appendices, the provisions of this agreement shall govern.

E. Contract Documents. This Agreement and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. In the event of any conflict between the terms or conditions of this written Agreement and any terms or conditions of any document prepared or provided by Contractor and made a part of this Agreement, including without limitation any document relating to the scope of services or payment therefor, the written terms of this document shall control over those terms or conditions.

Section 8. NONASSIGNMENT OF AGREEMENT; NON-WAIVER

Section 9. EMPLOYMENT STATUS OF CONTRACTOR

ATTACHMENT E
Sample Agreement for Services 6

eligible for any other City benefit. Contractor must issue W-2 and 941 Forms for income and employment tax purposes, for all of Contractor’s assigned personnel under the terms and conditions of this agreement.

[If Contractor is an out-of-state independent contractor, add:]

[B.] [City shall withhold seven percent of all income paid to Contractor under this agreement for payment and reporting to the California Franchise Tax Board because Contractor does not qualify as: (1) a corporation with its principal place of business in California, (2) a partnership with a permanent place of business in California, (3) a corporation qualified to do business in California by the Secretary of State, or (4) an individual with a permanent residence in the State of California.]

Section 10. INDEMNIFICATION

A. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless C ity, its elected officials, officers, employees, agents, and volunteers against all claims, suits, actions, costs, expenses (including, but not limited to, reasonable attorney's fees of the City Attorney and counsel retained by City, expert fees, litigation costs, and investigation costs), damages, judgments, or decrees arising from the work or the provision of services undertaken pursuant to this agreement by Contractor , or by any of Contractor ’s subcontractors, any person employed under Contractor, or under any subcontractor, or in any capacity, except when the injury or loss is caused by the sole negligence or intentional wrongdoing of City. Contractor shall also, at Contractor’s own expense, defend the C ity, its elected officials, officers, employees, agents, and volunteers, against any claim, suit, action, or proceeding brought against C ity, its elected officials, officers, employees, agents, and volunteers, arising from the work or the provision of services undertaken pursuant to this agreement by Contractor , or any of Contractor’s subcontractors, any person employed under Contractor, or under any Subcontractor, or in any capacity. Contractor shall also defend and indemnify City for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board and/or any other taxing or regulatory agency and shall defend, indemnify, and hold harmless C ity with respect to Contractor ’s “independent contractor” status that would establish a liability on City for failure to make social security deductions or contributions or income tax withholding payments, or any other legally mandated payment. The provisions of this paragraph are intended to be interpreted as broadly as permitted by applicable law. This provision shall survive the termination, expiration, or cancellation of this agreement.

302

ATTACHMENT E
Sample Agreement for Services 7

[For any contract where a design professional is being contracted with, add the following paragraph (this is per Civil Code Section 2782.8):]

[C.] For professional services provided under this agreement, Contractor shall indemnify, defend, and hold harmless City, its elected officials, officers, employees, agents, and volunteers from and against any and all claims, demands, actions, losses, liabilities, damage, and costs, including reasonable attorneys’ fees, arising out of or resulting from the negligent performance of the professional services provided under this agreement [or contract]. Contractor shall also, at Contractor’s own expense, defend the City against any suit or action brought against City founded upon any claim, action or proceeding which is based upon the work or the provision of services undertaken pursuant to this agreement. Furthermore, the duty of Contractor includes the duty of defense, inclusive of that set forth in the California Civil Code Section 2778, and is subject to any limits provided for in Civil Code Section 2782.8. The words “professional services” shall be interpreted as defined in Civil Code section 2782.8, as it may be amended from time to time. The provisions of this paragraph are intended to be interpreted as broadly as permitted by applicable law.]

Section 11. INSURANCE REQUIREMENTS

A. Minimum Scope and Limit of Insurance

ATTACHMENT E
Sample Agreement for Services 8

notify City if an employee is hired, verify proof of coverage for any subcontractors, and agrees to hold City harmless and defend City from claims arising from failure to provide workers’ compensation benefits. Contractor is aware of the provisions of the Labor Code, including section 3700, which require every employer to insure against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and Contractor shall comply with such provisions before commencing the performance of the work or the provision of services pursuant to this agreement.

[For agreements with architects, engineers, surveyors, Contractors, counselors, attorneys, accountants, information technology professionals, technical and professional instructors, clinics, clinicians, medical providers, and other “professionals” providing services requiring professional knowledge, add:]

4. Professional Liability (Errors and Omissions): Insurance appropriate and applicable to the Contractor’s profession and the services and work being performed, with limits of not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Professional liability coverage shall extend for at least five years after completion of the Contractor’s services under this Agreement.

[INSERT NEXT CONSECUTIVE PARAGRAPH #] Contractor shall
require its subcontractors, if any, to carry and maintain insurance coverage and evidence that equals or exceeds the coverage requirements imposed upon Contractor by this agreement.

B. Other Insurance Provisions

The insurance policies are to contain, or be endorsed to contain, the following provisions:

Any insurance or self-insurance maintained by the City, its officers, officials, employees 304

ATTACHMENT E
Sample Agreement for Services 9

or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Umbrella or Excess Policy. The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess Policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. 305

ATTACHMENT E
Sample Agreement for Services 10

9. Verification of Coverage. Contractor shall furnish the City with original Certificate of Insurance including all required amendatory endorsements (or copies of the applicable policy language affecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Further, any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of Rocklin, its elected officials, officers, employees, agents, or volunteers.

Section 12. NOTICE OF CLAIM; APPLICABLE LAW; VENUE

A. If any claim for damages is filed with Contractor or if any lawsuit is instituted concerning Contractor’s performance under this agreement and that in any way, directly or indirectly, contingently or otherwise, affects or might reasonably affect City, Contractor shall give prompt and timely notice thereof to City. Notice shall be prompt and timely if given within 30 days following the date of receipt of a claim or 10 days following the date of service of process of a lawsuit. This provision shall survive the termination, expiration, or cancellation of this agreement.

B. Any dispute between the Parties, and the interpretation of this agreement, shall be governed by the laws of the State of California. Any litigation shall be venued in Placer County.

Section 13. COMPLIANCE WITH LAWS; NON-DISCRIMINATION

306

ATTACHMENT E
Sample Agreement for Services 11

B. Contractor shall not unlawfully discriminate in employment practices or in the delivery of services on the basis of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, medical condition (including cancer, HIV, and AIDS) physical or mental disability, use of family care leave under either the Family & Medical Leave Act or the California Family Rights Act, or on the basis of any other status or conduct protected by law.

C. Contractor represents that Contractor is in compliance with and agrees that Contractor shall continue to comply with the Americans with Disabilities Act of 1990 (42 U.S.C. sections 12101, et seq .), the Fair Employment and Housing Act (Government Code sections 12900, et seq.), and regulations and guidelines issued pursuant thereto. Furthermore, where applicable, Contractor represents and warrants all websites created for C ity, or used by Contractor to provide services pursuant to this agreement shall comply with the Americans with Disabilities Act of 1990 and shall specifically conform to the Web Content Accessibility Guidelines found at www.w3.org.7., and comply with section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), Subpart B, 1194.22.

D. In addition to any other provisions of this agreement, Contractor shall be solely responsible for any and all damages caused, and/or penalties levied, as the result of Contractor’s noncompliance with the provisions of this section.

Section 14. ACCESS TO RECORDS; RECORDS RETENTION

This provision shall survive the termination, expiration, or cancellation of this agreement.

B. Contractor shall maintain appropriate records to ensure a proper accounting of all funds and expenditures pertaining to the work performed or the services provided pursuant to this agreement. Contractor shall maintain records providing information that account for all funds and expenses related to the provision of services provided pursuant to this agreement. Access to these records shall be provided to City during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice by City, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement.

C. Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or City audit 307

ATTACHMENT E
Sample Agreement for Services 12

directly related to the provisions of this agreement. Contractor agrees to repay City the full amount of payment received for duplicate billings, erroneous billings, audit exceptions, or false or deceptive claims. Contractor agrees that City may withhold any money due and recover through any appropriate method any money erroneously paid under this agreement if evidence exists of less than full compliance with this agreement including, but not limited to, exercising a right of set-off against any compensation payable to Contractor.

D. During performance of the agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this Agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.

Section 15. LICENSES AND PERMITS

Contractor, and Contractor ’s officers, employees, and agents performing the work or services required by this agreement, shall possess and maintain, at its sole cost and expense, all necessary licenses , permits , certificates, and credentials required by the laws of the United States, the State of California, the County of Placer, the City of Rocklin, and all other appropriate governmental agencies, including any certification and credentials required by City. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a breach of this agreement and constitutes grounds for the termination of this agreement by City.

Section 16. PERFORMANCE STANDARDS

Contractor shall perform the work or services required by this agreement in accordance with the industry and/or professional standards applicable to Contractor’s work or services.

Section 17. CONFLICTS OF INTEREST

Section 18. NOTICES

ATTACHMENT E
Sample Agreement for Services 13

If to City: [Insert Title] (e.g., City Manager or Department Head’s title, not an individual’s name);
[Department]
[Mailing Address]
[Telephone and FAX and/or Email]

If to Contractor: [Insert full name of Contractor]
[Contractor’s mailing address]
[Telephone and FAX and/or Email]

B. Any oral notice authorized by this agreement shall be given to the persons specified in Section 18.A. and shall be deemed to be effective immediately.

Section 19. AGREEMENT PREPARATION

Section 20. COMPLIANCE WITH POLITICAL REFORM ACT

Section 21. SEVERABILITY

Section 22. CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700 [Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ 309

ATTACHMENT E
Sample Agreement for Services 14

compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

CONTRACTOR

By: ___________________________
[Name, Title]

Section 23. POWER AND AUTHORITY TO ENTER INTO AGREEMENT

Section 24. OWNERSHIP OF WORK

To the extent Contractor’s scope of services requires any of the following work or services, all research data, reports, and every other work product of any kind or character arising from or relating to this agreement shall become the property of the City and be delivered to the City upon completion of its authorized use pursuant to this agreement with the exception of informal communications such as emails and staff notes, whether those communications or notes are internal to Contractor's staff or between Contractor and any subContractors. City may use Contractor’s such work products for any purpose whatsoever. City acknowledges that its alteration of documents without consent of Contractor, or use of the documents for any purpose unrelated to this agreement’s purposes, is at the City’s own risk and without liability to Contractor. All works produced under this agreement shall be deemed works produced by a contractor for hire, and all copyright with respect thereto shall vest in the City without payment of royalty or any other additional compensation. Notwithstanding anything to the contrary contained in this agreement, Contractor shall retain all of Contractor’s rights in Contractor’s own proprietary information, including, without limitation, Contractor’s methodologies and methods of analysis, ideas, concepts, expressions, know how, methods, techniques, skills, knowledge, and experience possessed by Contractor prior to, or acquired by Contractor during the performance of this agreement and Contractor shall not be restricted in any way with respect thereto.

310

ATTACHMENT E
Sample Agreement for Services 15

Section 25. USE OF CITY PROPERTY

Section 26. COUNTERPARTS/ELECTRONIC, FACSIMILE, AND PDF

SIGNATURES

This agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each Party of this agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this agreement. The Parties further agree that the electronic signatures of the Parties included in this agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (h) of Section 1633.2 of the Civil Code. Facsimile signatures or signatures transmitted via pdf document shall be treated as originals for all purposes.

[If the City has any other agreements currently in place with the Contractor, then add the following section:]

[Section 27. APPLICATION OF OTHER AGREEMENTS

Contractor and Contractor’s officers, agents, employees, and volunteers, and any of Contractor’s subcontractors shall comply with all terms and provisions imposed upon any subcontractor of City by the [Insert Name of Agreement] between the City of Rocklin and [Insert Name of contracting party], attached to this agreement as Exhibit ___ and incorporated by this reference.]

SIGNATURE PAGE FOLLOWS

311

ATTACHMENT E
Sample Agreement for Services 16

IN WITNESS WHEREOF, City and Contractor have executed this agreement on the dates set forth below. By their signatures below, each signatory represents that they have the authority to execute this agreement and to bind the Party on whose behalf their execution is made.

CITY OF ROCKLIN

By: _________________________________ Date: _________________________ Aly Zimmermann, City Manager
City of Rocklin

APPROVED AS TO FORM:

MATTHEW McOMBER

CITY ATTORNEY

By: _________________________________
Matthew McOmber, City Attorney

ATTEST:

By: _________________________________
Avinta Singh, City Clerk

CONTRACTOR

By: _________________________________ Date: _________________________ Contractor
Tax I.D.#: ___________________________
312

ATTACHMENT E
Special Provisions 1

SPECIAL PROVISIONS
Janitorial Services for City of Rocklin Park Facilities

1. Business License
• Contractor and all subcontractors will be required to obtain, at their cost, the appropriate business license.

2. Site Security and Cleanup
• Contractor is responsible to keep site secured at all times and free from hazards. All equipment, materials, and supplies shall be secured throughout

313

ATTACHMENT F
Scope of Work 1
Janitorial and Security for City of Rocklin Park Facilities

The City of Rocklin Park Restrooms locations and descriptions are the following:
• Whitney Ranch Community Park, 1801 Whitney Ranch Parkway o 6 Single commode restrooms
• Margaret Azevedo Community Park, 1900 Wildcat Blvd.
o 2 Single commode restrooms
• Kathy Lund Community Park, 6101 West Oaks Blvd.
o 4 Single commode restrooms
o Men’s Restroom with 2 urinals and 1 stall
o Women’s Restroom with 3 stalls
• Twin Oaks Community Park, 5500 Park Drive
o Men’s restroom with 2 urinals and 2 stalls
o Women’s Restroom with 3 stalls
• Johnson-Springview Community Park, 5480 5th Street
o 4 Single commode restrooms (near pavilions)
o 2 Single commode restrooms (major field)
o 2 Single commode restrooms (softball field)
o Men’s restroom with 1 urinal and 1 stall (minor field) o Women’s restroom with 2 stalls (minor field)
• Memorial Park, 3970 Rocklin Road
o 2 Single commode restrooms

Scope of Work
The following work will be performed
• Daily Restroom Cleaning at Park Restrooms Listed Above o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City)
o Keep pipe chases stocked with toilet paper
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • Sunday Trash Removal Services
o Trash removal at the five (5) Community Park locations listed above. The removal of trash is specific to the pavilion areas of the locations, with the 314

ATTACHMENT F
Scope of Work 2
exception of Johnson-Springview Community Park which includes the six (6) ballfields.
o As requested on task order basis
o Contractor to provide 2 mil, 40-gallon capacity trash liners • Monthly Restroom Cleaning at Peter Hill Heritage Park (5251 Front Street) and Sunset Whitney Recreation Area Shop (4201 Midas Avenue) Restrooms
o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City)
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • As Needed Cleaning at Quarry Park Amphitheater (4000 Rocklin Road) o Stage Restrooms
 Clean and sanitize toilets, sinks and restrooms floor.  Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
 Sweep floors and remove any debris
 Dust top to bottom/Remove cobwebs
 Restock all paper products, hand soap and dispensers (material provided by City)
 Keep pipe chases stocked with toilet paper
 Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)  Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
 Remove toilet paper/seat covers stuck on ceilings/walls  Communicate any repairs/issues, graffiti vandalism to City staff o Green Room
 Clean restroom
• Clean and sanitize toilets, sinks, counters and restroom floor
• Sweep floors and remove any debris
• Restock all paper products, hand soap and dispensers
(material provided by city)
 Vacuum floors
315

ATTACHMENT F
Scope of Work 3
 Wipe down horizontal surfaces (counter tops, tables, etc…)  Remove trash, replace liners
• Daily Security
o Unlock (Between 4:00 AM and 7:00 AM) and Lock (between 7:30 PM and 11 PM) the following locations:
 Restrooms at 5 Community Parks – Whitney Ranch, Margaret Azevedo, Kathy Lund, Twin Oaks, Johnson-Springview
 Train Station for business access, 3700 Rocklin Road
 Park access gate at Sunset Whitney Recreation Area, 4201 Midas Avenue
 Park access gate at Boulder Ridge Park, 3555 Park Drive  Main parking lot gate at Margaret Azevedo Community Park  Ballfield access road gate at Johnson-Springview Community Park
• Dog Park Trashing Service (Monday – Saturday)
o Remove trash from 8 trash bins to designated area and replace trash liners (trash liners provided by contractor)
o Blow/clear the concrete walkway/entrance to the dog park o Walk through dog park area and check for additional dog feces and remove
o Check and replenish, as necessary, the dog poop trash bags in the dog poop bag stations (dog poop trash bags provided by the City) 316
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

This addendum covers changes to the Plans and Specifications and shall become part of the contract documents. It is a mandatory requirement of a bidder to sign and include this addendum as part of your bid package.

PRE-BID QUESTIONS AND CLARIFICATIONS

Item #1 – Clarify Pre-bid Meeting Day, Date and Time –

The pre-bid meeting is Tuesday, October 14, 2025, 10:00 am, not Wednesday as previously identified in the October 3, 2025 newspaper posting in the Placer Herald.

End of Addendum No. 1
Signature of Bidder:

Contractor Date

SUBMIT THIS SHEET AS PART OF YOUR BID PACKAGE

ADDENDUM NO. 1

TO THE PLANS AND SPECIFICATIONS FOR THE

JANITORIAL AND SECURITY SERVICES FOR

CITY OF ROCKLIN PARKS
317
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

PRE-BID QUESTIONS AND CLARIFICATIONS

Item #1 – Reminder: Clarifying Pre-bid Meeting Day, Date and Time –

Reminder: The pre-bid meeting is Tuesday, October 14, 2025, 10:00 am, not Wednesday as previously identified in the October 3, 2025 newspaper posting in the Placer Herald.

Item #2 – The sealed Bid has been updated –

The Sealed Bid has been updated. Replace the existing Sealed Bid Form with Exhibit A.

End of Addendum No. 2
Signature of Bidder:

Contractor Date

SUBMIT THIS SHEET AS PART OF YOUR BID PACKAGE
ADDENDUM NO. 2

TO THE PLANS AND SPECIFICATIONS FOR THE

JANITORIAL AND SECURITY SERVICES FOR

CITY OF ROCKLIN PARKS
318
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

CITY OF ROCKLIN

SEALED BID

(MUST BE SIGNED BY BIDDER)

TO THE HONORABLE CITY COUNCIL:

The undersigned hereby proposes and agrees to furnish any and all required labor, material, equipment transportation, and services for

Janitorial and Security Services for City of Rocklin Park Facilities

in the City of Rocklin, County of Placer, California.

The work is to be done in strict conformity with the Contract Documents, at the following Lump Sum and/or Unit Prices:

319
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

320
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

Total Project Bid, Project Bid Total shall be (spell out) _____________________________________________________________________Dollars.

If awarded the Contract, the undersigned shall execute said Contract and furnish any necessary Performance and Payment B onds and insurance within ten (10) calendar days after the Notice of Award of said Contract and begin work per the terms of the Contract.

In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication, and division that appear obv ious on the face of the Bid. When such a mathematical error appears on the Bid , the City shall have the right to correct such error and to compute the total amount bid by said bidder on the basis of the corrected figure or figures.

If the Bid contains neither the item price nor the total price for the item, then it shall be deemed incomplete and the Bid shall be disregarded.

The undersigned represents and warrants that the undersigned has examined the location of the proposed work and is familiar with the local conditions at the place where the work is to be done, and 321
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

the undersigned has reviewed and understands the plans, specifications and other Contract Documents, and the undersigned is satisfied with all conditions for the performance of the work.

The Contractor shall initial below that it has received the appropriate addenda and has incorporated the addenda into its Bid.

Addenda Received and Acknowledged
No. 1 ______________________________
No. 2 ______________________________
No. 3 ______________________________

The undersigned Bidder agrees that the information and representations provided herein are made under penalty of perjury.

SIGNATURE IS ON SEPARATE PAGE TO PERMIT BLIND SELECTION/RANKING OF BIDDERS,

IF APPLICABLE
322
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

NAME OF BIDDER:

__________________
Affix Corporate
Seal Here

DATE: __________________________________________________________

Valid Contractor’s License No. (if applicable): _____________________________

Expiration date: _____________________________________________________

323
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

PRE-BID QUESTIONS AND CLARIFICATIONS

Item #1 – Pre-Bid Meeting Sign In Sheet –

The pre-bid meeting sign in sheet is attached as Exhibit A

Item #2 – Scope of Work has been updated –

The Scope of Work (Attachment F of the Sample Contract) has been updated. Replace existing Scope of Work in the bid book with Exhibit B.

End of Addendum No. 3
Signature of Bidder:

Contractor Date

SUBMIT THIS SHEET AS PART OF YOUR BID PACKAGE
ADDENDUM NO. 3

TO THE PLANS AND SPECIFICATIONS FOR THE

JANITORIAL AND SECURITY SERVICES FOR

CITY OF ROCKLIN PARKS
324
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

325
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT B
Scope of Work 1

ATTACHMENT F

Janitorial and Security for City of Rocklin Park Facilities

Scope of Work
The following work will be performed
• Sunday - Thursday Restroom Cleaning at Park Restrooms Listed Above o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City) o Keep pipe chases stocked with toilet paper
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • Sunday Trash Removal Services
o Trash removal at the five (5) Community Park locations listed above. The removal of trash is specific to the pavilion areas of the locations, with the exception of Johnson- Springview Community Park which includes the six (6) ballfields. o As requested on task order basis
o Contractor to provide 2 mil, 40-gallon capacity trash liners • Monthly Restroom Cleaning at Peter Hill Heritage Park (5251 Front Street) and Sunset Whitney Recreation Area Shop (4201 Midas Avenue) Restrooms o Clean and sanitize toilets, sinks and restrooms floor. 326
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT B
Scope of Work 2
o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City) o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • As Needed Cleaning at Quarry Park Amphitheater (4000 Rocklin Road) o Stage Restrooms
 Clean and sanitize toilets, sinks and restrooms floor.  Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
 Sweep floors and remove any debris
 Dust top to bottom/Remove cobwebs
 Restock all paper products, hand soap and dispensers (material provided by City)
 Keep pipe chases stocked with toilet paper
 Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
 Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
 Remove toilet paper/seat covers stuck on ceilings/walls  Communicate any repairs/issues, graffiti vandalism to City staff o Green Room
 Clean restroom
• Clean and sanitize toilets, sinks, counters and restroom floor • Sweep floors and remove any debris
• Restock all paper products, hand soap and dispensers (material provided by city)
 Vacuum floors
 Wipe down horizontal surfaces (counter tops, tables, etc…)  Remove trash, replace liners
• Daily Security
o Unlock (Between 4:00 AM and 7:00 AM) and Lock (between 7:30 PM and 11 PM) the following locations:
 Restrooms at 5 Community Parks – Whitney Ranch, Margaret Azevedo, Kathy Lund, Twin Oaks, Johnson-Springview
 Restrooms at Memorial Park
 Train Station for business access, 3700 Rocklin Road
 Park access gate at Sunset Whitney Recreation Area, 4201 Midas Avenue  Park access gate at Boulder Ridge Park, 3555 Park Drive  Main parking lot gate at Margaret Azevedo Community Park  Ballfield access road gate at Johnson-Springview Community Park • Dog Park Trashing Service (Monday – Saturday)
o Remove trash from 8 trash bins to designated area and replace trash liners (trash liners provided by contractor)
327
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT B
Scope of Work 3
o Blow/clear the concrete walkway/entrance to the dog park o Walk through dog park area and check for additional dog feces and remove o Check and replenish, as necessary, the dog poop trash bags in the dog poop bag stations (dog poop trash bags provided by the City)

328
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT B

329
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

PRE-BID QUESTIONS AND CLARIFICATIONS

Item #1 – Scope of Work has been updated –
The Scope of Work (Attachment F of the Sample Contract) has been updated. The scope of work for Restroom Cleaning showed “Sunday – Thursday”, while the Bid Detail showed “Sunday – Friday.” The Bid Detail “Sunday – Friday” is correct, the scope of work has been updated to match. Replace existing Scope of Work in the bid book with Exhibit A.

Item #2 – Will Sunday trash removal at the community park Pavilion areas include the adjacent Baseball field trash cans?
Yes, we would like trash removal at all of the baseball backstop/snack bar areas at all of the community parks on Sundays when the Pavilion Areas are serviced.

Item #3 – Trash at the Park is only done on Sunday (1x per week), correct? Correct, trash service is performed once weekly on Sunday mornings.

Item #4 – How many garbage cans are there at each park? Johnson-Springview:

Pavilion (12)
Baseball fields (20)

Twin Oaks:

Baseball (12)

Kathy Lund:

Pavilions (12)
Softball (27)

Margaret Azevedo:

Pavilion/Play structure (7)
Baseball (4)
Whitney Ranch:

Pavilion (15)
Baseball (20)

Item #5 – What is meant by “Pavilion Area”?
A “pavilion area” is defined as multiple picnic tables located under a shade structure and the adjoining area (Play structure/Water toy and the connecting sidewalks)

Item #6 – Does each park have one (Pavilion Area)?
All community parks have Pavilions, with the exception of Twin Oaks Community Park. At Johnson-Springview and Whitney Ranch community parks the “Pavilion areas” refer to the main pavilions located adjacent to the water play features. At Lund Community Park, the ADDENDUM NO. 4

TO THE PLANS AND SPECIFICATIONS FOR THE

JANITORIAL AND SECURITY SERVICES FOR

CITY OF ROCKLIN PARKS
330
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

term encompasses the four shade structures surrounding the water play area, and the trash cans utilized by pavilion users.

Item #7 – What is the total garbage cans that we are responsible for? There are 129 pavilion area/baseball field trash cans in total.

Item #8 – Can you please confirm whether bid security (or bid bond) is mandatory for this solicitation, and if so, specify the required amount or percentage of the total bid value? No bid security (bid bond) is required

End of Addendum No. 4
Signature of Bidder:

Contractor Date

SUBMIT THIS SHEET AS PART OF YOUR BID PACKAGE
331
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A
Scope of Work 1

ATTACHMENT F

Janitorial and Security for City of Rocklin Park Facilities

Scope of Work
The following work will be performed
• Sunday - Friday Restroom Cleaning at Park Restrooms Listed Above o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City) o Keep pipe chases stocked with toilet paper
o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • Sunday Trash Removal Services
o Trash removal at the five (5) Community Park locations listed above. The removal of trash is specific to the pavilion areas and ball fields of the locations, with the exception of Johnson-Springview Community Park which includes the six (6) ballfields.
o As requested on task order basis
o Contractor to provide 2 mil, 40-gallon capacity trash liners • Monthly Restroom Cleaning at Peter Hill Heritage Park (5251 Front Street) and Sunset Whitney Recreation Area Shop (4201 Midas Avenue) Restrooms 332
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A
Scope of Work 2
o Clean and sanitize toilets, sinks and restrooms floor. o Clean and sanitize stall partitions and walls surrounding the toilets and stainless- steel dispenser/fixtures
o Sweep floors and remove any debris
o Dust top to bottom/Remove cobwebs
o Restock all paper products, hand soap and dispensers (material provided by City) o Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
o Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
o Remove toilet paper/seat covers stuck on ceilings/walls o Communicate any repairs/issues, graffiti vandalism to City staff • As Needed Cleaning at Quarry Park Amphitheater (4000 Rocklin Road) o Stage Restrooms
 Clean and sanitize toilets, sinks and restrooms floor.  Clean and sanitize stall partitions and walls surrounding the toilets and stainless-steel dispenser/fixtures
 Sweep floors and remove any debris
 Dust top to bottom/Remove cobwebs
 Restock all paper products, hand soap and dispensers (material provided by City)
 Keep pipe chases stocked with toilet paper
 Spray disinfecting chemical and hose down with water to clean/disinfect the restroom according to the standard restroom cleaning procedures (Once a month as determined by City)
 Removal of small graffiti from walls only if found (2’x2’ area only, larger areas will be handled by City)
 Remove toilet paper/seat covers stuck on ceilings/walls  Communicate any repairs/issues, graffiti vandalism to City staff o Green Room
 Clean restroom
• Clean and sanitize toilets, sinks, counters and restroom floor • Sweep floors and remove any debris
• Restock all paper products, hand soap and dispensers (material provided by city)
 Vacuum floors
 Wipe down horizontal surfaces (counter tops, tables, etc…)  Remove trash, replace liners
• Daily Security
o Unlock (Between 4:00 AM and 7:00 AM) and Lock (between 7:30 PM and 11 PM) the following locations:
 Restrooms at 5 Community Parks – Whitney Ranch, Margaret Azevedo, Kathy Lund, Twin Oaks, Johnson-Springview
 Restrooms at Memorial Park
 Train Station for business access, 3700 Rocklin Road
 Park access gate at Sunset Whitney Recreation Area, 4201 Midas Avenue  Park access gate at Boulder Ridge Park, 3555 Park Drive  Main parking lot gate at Margaret Azevedo Community Park  Ballfield access road gate at Johnson-Springview Community Park • Dog Park Trashing Service (Monday – Saturday)
333
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A
Scope of Work 3
o Remove trash from 8 trash bins to designated area and replace trash liners (trash liners provided by contractor)
o Blow/clear the concrete walkway/entrance to the dog park o Walk through dog park area and check for additional dog feces and remove o Check and replenish, as necessary, the dog poop trash bags in the dog poop bag stations (dog poop trash bags provided by the City)

334
Warning: If an addendum or addenda have been issued by the City and not noted as being received by the bidder, this proposal may be rejected.

EXHIBIT A

335
City Council Special
Staff Report

Subject:

Temporary Construction Easement with Pacific Gas & Electric Date:

November 18, 2025
Submitted By:

Laurie York, Administrative Analyst
Veronica Tracy, Parks and Recreation Director
Department:

Parks and Recreation
Recommendation:

Background:

Pacific Gas & Electric Company (PG&E) will be working in the Clover Valley and Rawhide areas of Rocklin over the next year, replacing gas distribution lines. To facilitate efficient and safe construction operations, PG&E requested to rent and utilize a portion of the parking lot at 4201 Midas Avenue (Sunset Whitney Recreation Area).

The proposed temporary construction easement (TCE) area will be used for the staging and storage of equipment and materials, as well as parking for project vehicles throughout the duration of construction. The easement area comprises approximately 0.2 acres of the total 3- acre parking lot and will be clearly delineated and secured to ensure public safety and minimize disruption. This parking lot currently experiences minimal usage, and the area PG&E is requesting will leave adequate space for anticipated uses.

The TCE is anticipated to be in effect for approximately nine (9) months, beginning December 15, 2025 and concluding around September 15, 2026, or as otherwise extended by mutual agreement. In consideration for the use of the property, PG&E will compensate the City at a rate of Three Thousand Dollars ($3,000) per month, resulting in a total anticipated payment of approximately $27,000 for the duration of the TCE.

Staff has reviewed the proposed terms and finds them reasonable, and recommends approval.

Fiscal Impact:

The City will receive $3,000 per month in rental revenue for the use of the parking lot. Funds will be deposited into the General Fund (100). There are no anticipated costs to the City.

Item Number C9.

336
ATTACHMENTS:

1. Resolution

2. Resolution - Exhibit A Agreement
337
Resolution No. 2025- November 18, 2025 Page 1 of 2
1 RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
A TEMPORARY CONSTRUCTION EASEMENT AGREEMENT AT 4201

MIDAS AVE WITH PACIFIC GAS & ELECTRIC COMPANY

WHEREAS, the City of Rocklin (“City”) owns real property located at 4201 Midas Ave (APN 030-140-009-000), which is occasionally used for public parking and other City purposes; and

WHEREAS, Pacific Gas and Electric is undertaking a construction project involving the retrofit of their utility infrastructure in the vicinity of said property; and

WHEREAS, in order to efficiently complete its project, Pacific Gas & Electric has requested a temporary construction easement and permission to utilize a portion of the City-owned parking lot as a laydown yard for storage of equipment, materials, and vehicles; and

WHEREAS, City staff has reviewed the request and determined that the proposed temporary use will not unrea sonably interfere with public access or City operations, and that such use can be accommodated for a limited duration under reasonable terms and conditions; and

WHEREAS, the Temporary Construction Easement Agreement provid es for a monthly fee of Three Thousand Dollars ($3,000) for the use of the easement, along with other standard insurance, indemnification, and restoration provisions to protect the City’s interests.

Now, therefore, be it resolved by the City Council of the City of Rocklin as follows:

Section 1. The City Council hereby approves and authorizes the City Manager to execute a Temporary Construction Easement Agreement between the City of Rocklin and Pacific Gas & Electric Company for temporary use of City-owned property located at 4201 Midas Ave, APN 030-140-009-000, in the form attached hereto as Exhibit A.

Section 2. The City Clerk is authorized and directed to record the Temporary Construction Easement in the Office of the Placer County Recorder when fully executed and notarized.

338
Resolution No. 2025- November 18, 2025 Page 2 of 2
1 PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Mayor, Jill Gayaldo

ATTEST:

_______________________________
Avinta Singh, City Clerk
339
Temporary Construction Easement (Rev. 4/25)

Recording Requested by
and Return to:

No Fee Per Gov’t Code § 27383

City Clerk
City of Rocklin
3970 Rocklin Road
Rocklin, CA 95677

TEMPORARY CONSTRUCTION EASEMENT

CITY OF ROCKLIN, a California municipal corporation

(“Property Owner”), hereby grant s to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation (“PG&E”), a temporary construction easement (“TCE”) for good and valuable consideration, the receipt is hereby acknowledged, to be used in connection with PG&E’s gas distribution line replacement project (“PG&E’s Project”), within Property Owner’s lands which are situated in the city of Rocklin, County of Placer, State of California, identified as 4201 Midas Ave, County Assessor’s Parcel Number 030-140-009-000 (the “Property”).

The activities allowed under this TCE are described as follows:

(a) To use for laydown and staging purposes, including the right to park vehicles, and store materials and equipment.

The activities described above shall be within the area(s) delineated on the map attached and collectively referred to as (“Temporary Easement Area”).

1. Term. The term of this TCE shall be for a period of NINE (9) months commencing on DECEMBER 15, 2025 and shall terminate on SEPTEMBER 15, 2026 (the “Term”). PG&E shall have the right, subject to the terms herein , to extend the Term on a month- to-month basis for up to THREE (3) month(s) by giving the Property Owner written notice of its intention prior to the expiration of the Term. This TCE shall be irrevocable during the Term, except in the case of material breach of the terms and conditions of this TCE.

2. Compensation. PG&E shall pay Property Owner for a total amount of TWENTY SEVEN THOUSAND DOLLARS ($27,000) as compensation for this TCE and shall deliver the total payment after receiving a completed IRS W-9 Form and an executed copy of this TCE. If PG&E extends the Term of this TCE, PG&E shall pay Property Owner THREE THOUSAND DOLLARS ($3,000) per month for the duration of the extended Term.

340
Temporary Construction Easement (Rev. 4/25)

3. Use; Access; Fencing. During the Term of this TCE, PG&E shall have the exclusive right to use the Temporary Easement Area and the non-exclusive right of ingress to and egress from the Temporary Easement Area PG&E shall have the further right to erect and maintain temporary fencing and gates with a locking device to enclose the Temporary Easement Area if needed, and shall remove such fencing and gates at the end of the Term, if installed.

4. Indemnification. PG&E agrees to indemnify Property Owner against any loss and damage which shall be caused by any wrongful or negligent act or omission of PG&E or of its agents or employees in the course of their employment, provided, however, that this indemnity shall not extend to that portion of such loss or damage that shall have been caused by Property Owner’s comparative negligence or willful misconduct.

5. Compliance with Laws. Interpretation and enforcement of this TCE shall be governed by the laws of the State of California. In exercising the rights granted under this TCE, PG&E shall comply with all laws, ordinances, and regulations pertaining to its use. PG&E is required under State and local law to re-stabilize any disturbed project location within the Temporary Easement Area to control soil erosion and sediment runoff, in accordance with applicable project permits. PG&E shall have the right to access the Temporary Easement Area as reasonably necessary to allow it to meet any applicable project permit obligations after the Term without additional fees or permission.

6. Restoration. Upon completion of PG&E ’s Project, PG&E shall repair any damage and restore the Temporary Easement Area to as near as practicable to the condition that existed prior to PG&E use under this TCE. PG&E shall remove all personal property.

7. Insurance. PG&E certifies it is insured under a major risk management program with large self- insured retentions, with the minimum amount of $1,000,000 covering PG&E use of the Temporary Easement Area under this TCE.

8. Representation. Property Owner represents and warrants the Temporary Easement Area is vacant and free from any encumbrances that would interfere with PG&E’s full enjoyment of this TCE.

9. Entire Agreement. This TCE supersedes all previous oral and written agreements between and representation by or on behalf of the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This TCE may not be amended except by a written agreement.

10. Notices. Any notices or communication s hereunder shall be in writing and shall be personally delivered, or by email transmission, or sent by first class mail, certified or registered, postage prepaid, or by national overnight courier, with charges prepaid for next business day delivery, addressed to the addressee party at the address or addresses listed below, or to such other address or addresses as such party may from time to time designate in writing. Notices shall be deemed received upon actual receipt or refusal of the notice by the party being sent the notice.

If to Property Owner: Jeramy Gillen, City of Rocklin, Parks and Recreation Manager, 5460 5th St, Rocklin, CA 95677

If to PG&E: Eeden Lee, Right of Way Agent, 850 Stillwater Rd Suite 200, West Sacramento, CA 95605

341
Temporary Construction Easement (Rev. 4/25)

11. Authority of Signatory. Each party to this TCE warrants to the other that it has the right and authority to enter into and consummate this TCE and all related documents.

12. Successors, Heirs, and Assigns. This provisions of this TCE shall inure to the benefit of and bind the successors and assigns of the respective parties. Property Owner shall be responsible for disclosing this TCE to any prospective buyers or new owner(s) of the Property and agrees to provide PG&E with written notice of any sale or transfer of the Property during the Term or any amendment to the Term of this TCE.

13. Electronic Signatures. This TCE may be executed by electronic signature(s) and transmitted either by facsimile or in a portable document format (“pdf”) version by email and such electronic signature(s) shall be deemed as original for purposes of this TCE and shall have the same force and effect as a manually executed original.

342
Temporary Construction Easement (Rev. 4/25)

PROPERTY OWNER:

By:

Name: ________________________

Its: ________________________

Date: ________________________

Approved as to form:

MATTHEW McOMBER
City Attorney

By:
_____________________________________
Crystal Hodgson, Assistant City Attorney

343
Temporary Construction Easement (Rev. 4/25)

Temporary Easement Area

APN: 030-140-009-000 (Placer County)

344
City Council Special
Staff Report

Subject:

Call Processing Equipment Maintenance Agreement with AT&T Date:

November 18, 2025
Submitted By:

Myra Salazar, Communications Manager
Chad Morris, Captain
Rustin Banks, Police Chief
Department:

Police
Recommendation:

Adopt a Resolution of the City Council of the City of Rocklin Ratifying a Multi-Service Agreement with AT&T, Inc. and Authorizing the City Manager to Sign the Agreement and Subsequent Amendments.

Background:

The City through its Police Department Communications Center is required to maintain a Public Safety Answering Point (PSAP), a 9-1-1 call center for emergency services. The Communications Center infrastructure and operation is funded mainly through surcharges collected by telecommunication providers from its customers and paid to the state.

On October 31, 2024 the Police Department was notified it met the qualifications to receive a fixed allotment of $369,000 to be used to purchase an on premise solution for Call Processing Equipment (CPE) to replace the legacy 9-1-1 system at the PSAP. The existing legacy 9-1-1 system is out of warranty and the selected replacement system is not currently available for installation from the vendor. The present CPE used at all Placer County PSAPs was built as a collaborative system, which requires all PSAPs to maintain their system or upgrade simultaneously. The future CPE will be designed and built to operate independently of the other PSAPs.

In the interim and as of May 1, 2025, staff requested and began receiving support services from AT&T, a contracted vendor with the state, to maintain the existing CPE emergency system utilizing funding from the state of California on a reimbursement basis. The retroactive service agreement is valid from May 1, 2025 through April 30, 2026.

On August 25, 2025 the Police Department received an updated notification that the allotment was increased to receive a fixed allotment of $530,000 to be used to purchase an on premise solution for CPE. There is no current date for implementation of the upgraded CPE from the vendor.

Item Number C10.

345
The full cost of the support service agreement is reimbursable from the state of California; however, a budget amendment will be required to increase revenues and expenses.

This contract requires ratification by the City Council because the service agreement was effective May 1, 2025.

Fiscal Impact:

There is no General Fund fiscal impact from this recommendation, as the costs will be reimbursed by the state. However, a budget amendment is necessary to increase the appropriations by $62,300 in both revenues and expenditures.

ATTACHMENTS:

1. Resolution

2. Resolution Exhibit A - AT&T Service Agreement
346
Resolution No. 2025- November 18, 2025 Page 1 of 2
1 RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROCKLIN
RATIFYING A MULTI-SERVCE AGREEMENT WITH AT&T, INC.

AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT

AND SUBSEQUENT AMENDMENTS

WHEREAS, the City through its Communications Center of the Police Department maintains a 911 call center for emergency services, known as a Public Safety Answering Point (PSAP); and

WHEREAS, the Rocklin Police Department (RPD) PSAP Call Processing Equipment (CPE) is near its end-of-life; and

WHEREAS, the RPD received a funding notification from the state of California to replace its legacy on premise CPE in October 31, 2024 ; however , the desired replacement equipment is not available for installation . In order to prevent a lapse in service support for the City’s 911 emergency communication system, staff requested AT&T provide the necessary support which began as of May 1, 2025 through April 30, 2026, when staff expects to be able to contract with a permanent vendor for service ; and

WHEREAS, AT&T’s service fees for the service term from May 1, 2025 through April 30, 2026 is $62,238.95, which fees are reimbursable from the state of California; and

WHEREAS, the City Council wishes to delegate to the City Manager authority to sign this agreement and subsequent amendments up to 10% of the total agreement award.

NOW, THEREFORE , BE IT RESOLVED by the City Council of the City of Rocklin as follows:

Section 1. Each Recital is true and correct and is hereby incorporated by reference.

Section 2. The Cit y Council ratifies the agreement with AT&T, Inc. , attached and incorporated hereto as Exhibit A.

Section 3. The City Council authorizes the City Manager to sign the existing agreement and subsequent amendments up to 10% annually of the total contract award consistent with the contract’s subject matter and scope of work and subject to approval as to form by the City Attorney.

347
Resolution No. 2025- November 18, 2025 Page 2 of 2
1 Section 4 . The City Manage r is hereby authorized to take all necessary budgetary and accounting actions to implement and administer the grant funds, in an amount up to the funds allotted for, and as necessary to carry out, the Support Services Agreement with AT&T, attached hereto and incorporated herein by reference as Exhibit A.

PASSED AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_______________________________
Jill Gayaldo, Mayor

ATTEST:

______________________________
Avinta Singh, City Clerk

348
DATE 7/29/2025
AT&T Contact Jeff Reeve
Phone (714) 227-1268
Email [email protected]
Address 1452 Edinger Ave.

Tustin, CA 92780
9-1-1 CPE BASIC TURN-KEY STAND-ALONE SYSTEM
Turn-key System
12 Months Maintenance 40,516.54$
Backroom UPS Replacement Quantity 2 14,274.00$
Position UPS Replacement Quantity 4 5,980.00$
UPS $ 20,254.00
Tax 2.75% 1,468.42$
SYSTEM SUPPORT PLAN TOTAL 40,516.54$
This Quote Valid until 10/8/2025 TOTAL 62,238.95$
Support Agreement Term: 5/1/25 to 04/30/2026
Support Agreement Quote
Rocklin PD
Support Agreement
4 Position VIPER
In the event the customer declines to authorize such replacement, AT&T will cease providing Service for such Equipment.

AT&T will continue to provide Service under the Support Plan for as long as parts are available on a commercially reasonable basis.

In the event repair parts are not readily available:

AT&T will advise customer and customer will have the option to replace the Equipment with a similar product.

Exhibit A
Support Services Agreement
349

Page 1 of 2 ends

Rocklin City CouncilNovember 18, 2025

Rocklin City Council
November 18, 2025