"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, November 14, 2023
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at [email protected] Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____)
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
4.A Mayor's Proclamation: Proclaiming United Against Hate Week from November 12 through November 19, 2023 in the City of Rohnert Park
Item 4.A.
4.B Mayor's Proclamation: Honoring Veterans' Day in the City of Rohnert Park Item 4.B.
5. DEPARTMENT HEAD BRIEFINGS
6. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments.
6.A Supplemental Item 6
Item 6 Supplemental
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL STRATEGIC PRIORITIES: The Rohnert Park City Council adopted the following strategic priorities for 2023-2024 (listed below in no particular order):
1. Progress on Downtown 6. Police/Community Relations and Accountability
2. Financial Health 7. Housing for All
3. Infrastructure, Maintenance and Beautification 8. Attract and Retain Staff
4. Provide Equitable Services to All 9. Memorable Community Experiences
5. Complete General Plan and Integrate Climate
Change
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____)
7.A Acceptance of Reports from Finance Department:
7.A. City Bills/Demands for Payment dated October 6 through October 30, 2023
7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting and Foundation Board Special Meeting, October 24, 2023
Item 7.B.
7.C Receive Annual Community Services Facility Use Fee Waiver and Co-Sponsorship Report for Fiscal Year 2022-2023
Item 7.C.
7.D Adopt Resolution 2023-077 Finding the Citywide Traffic Signal Safety Improvements Project No. CIP2225 Exempt from CEQA Pursuant to CEQA Guidelines Section 15301, Approving the Plans and Specifications, Awarding the Construction Contract to DC Electric Group, Inc. for $1,596,281.00, Authorizing a Consultant Services Agreement for Construction Management Services for a Total Amount of $149,920 with GHD, Inc., Approving a Budget Amendment, and Authorizing the City Manager to Increase Appropriations in Project CIP2225 by $1,487,600 from the California Department of Transportation Highway Safety Improvement Program Grant Item 7.D.
Item 7.D. Plans and Specs
7.E Adopt Resolution 2023-078 Authorizing and Approving Public Improvement Agreements for the Southeast Rohnert Park Phase 4 Wet Utility Improvements, Surface and Dry Utility Improvements, and Landscape Improvements with South Fen, Inc.; and Adopt Resolution 2023-079 Authorizing the City Manager to Consent to and Execute Assignment and Assumption Agreements for Southeast Specific Plan Area (CEQA Review: Consistent with the Environmental Impact Report for the Southeast Specific Plan Area)
Item 7.E.
7.F Adopt Resolution 2023-080 Amending the Water and Sewer Equipment Over 5K Budgets by Adding $30,000 from Water, Sewer, and Recycled Water Utility Funds For the Purchase of a Concrete Mixing Trailer (CEQA Status: Exempt Under CEQA Guidelines sections 15061(b)(3) and 15301)
Item 7.F.
7.G Adopt Resolution 2023-082 Authorizing the City Manager to Execute a Purchase and Sale Agreement with Morteza Arjangi for a portion of the Property Located at 5020 Snyder Lane, Acceptance of Real Property, and Authorize the City Manager to Issue a Check for $186,000 for the Purchase Price
Item 7.G.
7.H By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with COAR Design Group for Design of the Public Works Utilities Administration Building Project No. 2018-07 in the amount of $284,150 Item 7.H.
7.I By Minute Order, Approve and Authorize the City Manager to Execute Task Order 2023- 02 for Building Staff Augmentation Services for an amount not-to-exceed $300,000, Task Order 2023-03 Code Enforcement Staff Augmentation Services for an amount not-toexceed $175,000, and Task Order 2023-04 for Building Plan Review Services for an amount not-to-exceed $200,000 with 4Leaf, Inc.
Item 7.I.
7.J By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with Steven Grover and Associates to Prepare a California Department of Transportation Project Initiation Document for the Highway 101 Bike/Ped Overcrossing Project No. CIP2202, Caltrans Project No. SON230204, in the amount of $340,722 Item 7.J.
7.K By Minute Order, Authorize the City Manager to Execute a Master Services Agreement with Davey Resource Group and Task Order No. 2023-01 for the Urban Tree Canopy Inventory and Assessment for a not-to-exceed amount of $150,000 Item 7.K.
8. REGULAR ITEMS
8.A PUBLIC HEARING: Conduct a Public Hearing and Consider Adopting a Resolution Declaring that the Acquisition of a Portion of the Property Located at 1205 Keiser Avenue, Santa Rosa, California, Assessor’s Parcel Number 045-252-011, by Eminent Domain is Necessary for the Keiser Avenue Reconstruction Project, Phase 3, and Finding the Project Complies with the California Environmental Quality Act (CEQA) through the adoption of Final Environmental Impact Report No. 2003122014, Environmental Impact Report Addendum 2014, and Environmental Impact Report Addendum 2016 A. Staff Report
B. Conduct Public Hearing
C. Resolution for Adoption: Resolution 2023-081 Declaring that the Acquisition of a Portion of the Property Located at 1205 Keiser Avenue, Santa Rosa, California, Assessor’s Parcel Number 045-252-011, by Eminent Domain is Necessary for the Keiser Avenue Reconstruction Project, Phase 3
D. Council Motion/Vote
(Elward___Giudice____Sanborn____Hollingsworth Adams___Rodriguez___) Item 8.A.
Item 8.A. Presentation
8.B Receive an Update on Sonoma Water’s Activities Related to the Potter Valley Project and Authorize City Manager to Execute Letters of Support for These Activities A. Staff Report
B. Public Comments
C. Council Discussion/Direction
Item 8.B.
Item 8.B. Supplemental
Item 8.B. Presentation
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken.
9.A Standing Committees:
9.B Liaison Assignments:
9.C Outside Agency Appointments:
1. Sonoma Clean Power Authority Board of Directors Meeting Agenda (11/2)
2. Water Advisory Committee (WAC) and Technical Advisory Committee (TAC) to Sonoma Water (11/6) Rodriguez/Sanborn
3. Mayors and Council Members’ Association of Sonoma County Legislative Committee Meeting (11/9) Rodriguez/Hollingsworth Adams
4. Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Board of Directors Meeting (11/13) Giudice/Elward
9.D Other:
1. SRJC President Investiture Ceremony (10/20) Rodriguez
2. Sonoma County Continuum of Care Board of Directors Meeting (10/25) Elward
3. Golden Gate Bridge, Highway and Transportation District Board of Directors Meeting (10/26 & 10/27) - Giudice
4. Rohnert Park Chamber of Commerce Noon Times (11/1) Giudice
5. District 2 Neighborhood Meeting (11/7) Sanborn
6. Sonoma Water - Waste Water Treatment Plant Tour (10/21) Hollingsworth Adams
7. Factory OS Tour with Generation Housing (10/25) Hollingsworth Adams/Sanborn
8. Sonoma Water Supply System Tour (11/4) Hollingsworth Adams Item 9.D.6. Presentation
Item 9.D.7. Presentation
Item 9.D.8. Presentation
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized.
12. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments.
13. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for publich inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at [email protected] or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources.
CERTIFICATION OF POSTING OF AGENDA
I, _________________________, ____________________, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on ______________ ______, _________, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this _____ day of ________________, _________ at Rohnert Park, California. _____________________________ Office of the City Clerk