"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, August 13, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at [email protected] Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
4.A Mayor's Proclamation: Proclaiming August 26, 2024, as Women’s Equality Day in the City of Rohnert Park
Item 4.A.
5. DEPARTMENT HEAD BRIEFINGS
5.A Information Technology (IT) FY23-24 Accomplishments and Goals for FY24-25 by Information Systems Operations Manager Paul Cotter
Item 5.A. Presentation
5.B Informational Report Regarding 4th of July, 2024 by Public Safety Director Tim Mattos Item 5.B. Presentation
6. PUBLIC COMMENTS
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi-year broad goals (listed below in no particular order):
1. Long Term Financial Sustainability 3. Planning and Infrastructure
2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross-departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay connected and informed.
Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments.
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____)
7.A Acceptance of Reports from Finance Department (This is not a project under California Environmental Quality Act (CEQA)):
Item 7.A.1. City Bills/Demands for Payment dated July 9, 2024 through July 29, 2024 Item 7.A.2. Housing Successor Agency- Cash Report January 2024 through April 2024 Item 7.A.3. Successor Agency - Cash Report January 2024 through April 2024 Item 7.A.4. City Cash Report January 2024 through April 2024
7.B Approval of Meeting Minutes (This is not a project under California Environmental Quality Act (CEQA)): City Council/RPFA/Successor Agency Joint Regular Meeting, July 23, 2024
Item 7. B.
7.C By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with CivicPlus, LLC for a Website Upgrade and Related Services for an Amount Not to Exceed $53,011.50 for the Initial One-Year Term and Authorizing Up to Two, One-Year Options to Renew (This is not a project under California Environmental Quality Act (CEQA))
Item 7.C.
7.D By Minute Order, Authorize the City Manager to Execute an Auto Aid Agreement with the Rancho Adobe Fire Protection District (This its not a Project under the California Environmental Quality Act (CEQA))
Item 7.D.
7.E Adopt Resolution 2024-064 Supporting the Sonoma County Abandoned Vehicle Abatement Service Authority’s Extension of the Abandoned Vehicle Abatement Fee Program until April 30, 2035, and Extending an Agreement with the Service Authority Regarding the Same (This is not a project under California Environmental Quality Act (CEQA))
Item 7.E.
7.F Adopt Resolution 2024-065 to to Award the Construction Contract for the Dowdell Avenue Extension Project Phase 1 (Project No. CIP2020) to Ghilotti Construction Company, Inc. for $2,993,364, Authorize the City Manager to Approve up to $449,005 (15%) in Change Orders, Approve the Project Plans and Specifications, and find the Project Consistent with the the California Environmental Quality Act (CEQA) Initial Study and Mitigated Negative Declaration previously prepared for the Holiday Inn Express and Phase 1 of the Dowdell Avenue Extension Project Item 7.F.
Item 7.F. Plans and Specs
7.G Adopt Resolution 2024-066 Approving the Second Amendment to the Master Agreement with Mintier Harnish LP for Preparation of an Update to the General Plan in the amount of $26,476 and Authorizing the City Manager to Execute the Agreement (This is not a project under California Environmental Quality Act (CEQA)) Item 7.G.
7.H Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA))
Item 7.H.
8. REGULAR ITEMS
8.A Continued from July 23, 2024: Conduct a Public Hearing and Consider Adopting a Resolution Approving Amendments to the General Plan to Reflect the Expansion of the Tribal Reservation of the Federated Indians of Graton Rancheria (Not a Project under California Environmental Quality Act (CEQA) Guidelines 15378; Exempt Under CEQA Guidelines 15061(b)(3) and 15277)
A. Staff Report
B. Conduct Public Hearing
C. Resolution for Adoption: 2024-068 Approving Amendments to the General Plan to Reflect the Expansion of the Tribal Reservation of the Federated Indians of Graton Rancheria (Various APN's)
D. Council Motion/vote
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.A. Staff Report and Attachments
Item 8.A. Presentation
8.B Consider Adopting a Resolution Rescinding Rescinding Resolution 2015-056 An Appropriations Amendment Pilot Project For Expedited Appropriations Approval (Not a Project Under California Environmental Quality Act (“CEQA”)) A. Staff Report
B. Public Comments
C. Resolution for Adoption: Resolution 2024-069 Rescinding Resolution 2015-056 An Appropriations Amendment Pilot Project For Expedited Appropriations Approval D. Council motion/vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.B. Staff Report and Attachments
Item 8.B. Presentation
8.C Consider Adopting a resolution Approving Agreements with Burbank Housing Communities Corporation to Extend the term of the City’s $260,000 loan until September 1, 2039, Provide for Annual Loan Payments, and Ensure Affordability for 55 Years for the Gardens Property (This its not a Project under the California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comment
C. Resolution for Adoption: Resolution 2024-067 Approving Agreements with Burbank Housing Communities Corporation to Extend the term of the City’s $260,000 loan until September 1, 2039, Provide for Annual Loan Payments, and Ensure Affordability for 55 Years for the Gardens Property
D. Council Motion/vote
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.C. Staff Report and Attachments
Item 8.C. Presentation
8.D Informational Report on Guidelines for Permitting Mobile Food Vendors on Private Property within the City (This its not a Project under the California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comment
C. Council Discussion
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.D. Staff Report and Attachments
Item 8.D. Presentation
Item 8.D. Supplemental - Public Comments
8.E Consider Adopting a Resolution Opposing Measure J on the November 5, 2024, Presidential Ballot and Affirming Support of Agricultural Operations and Related Business in Rohnert Park and Sonoma County (This is not a project under the California Environmental Quality Act (CEQA))
A. Staff Report
B. Public Comments
C. Resolution for Adoption: 2024-070 Opposing Measure J and Affirming Support of Agricultural Operations and Related Business in Rohnert Park and Sonoma County D. Council Discussion/Motion
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.E. Staff Report and Attachments
Item 8.E. Presentation
8.F Consider Adoption of a Resolution Approving a Consultant Services Agreement with Petaluma People Services Center for Operation of the Rohnert Park People Services Center (This is not a project under California Environmental Quality Act (CEQA)):
A. Staff Report
B. Public Comments
C. Resolution for Adoption: 2024-071 Approving a Consultant Services Agreement with Petaluma People Services Center for Operation of the Rohnert Park People Services Center
D. Council Motion/Vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) Item 8.F. Staff Report and Attachments
Item 8.F. Presentation
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. Per Government Code Section 53232.3(d), Councilmembers shall provide brief reports on meetings attended at the expense of the City. No action may be taken.
9.A City Standing Committees, Council Liaison Assignments, Outside Agency and Mayors & Councilmembers/City Selection Committee Appointments:
1. Elward
a. Homeless Coalition Board (Formerly Sonoma County Continuum of Care Board) Meeting (7/24)
b. Sonoma Clean Power Authority (SCP) Meeting (8/1)
2. Rodriguez
3. Sanborn
a. Water Advisory Committee (WAC) to Sonoma Water Meeting (8/5) b. Santa Rosa Plain Groundwater Sustainability Agency Meeting (8/8)
4. Giudice
a. SCTA/RCPA Board of Directors (8/12) - Cancelled
b. Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting and Rules, Policy and Industrial Relations Committee Meeting (7/26)
c. Golden Gate Bridge, Highway & Transportation District Transportation Committee, Building and Operating Committee & Finance-Auditing Committee (7/25)
5. Adams
a. Mayors' and Councilmembers' Association Board of Directors + General Membership Meeting (8/8)
6. Reports Under Government Code Section 53232.3(d):
a. League of California Cities /north Bay Division Meeting (7/25) - Giudice, Elward, Sanborn and Rodriguez
b. Chamber Noon Times Luncheon (8/7) - Adams, Giudice and Elward
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration.
11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized.
12. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments.
13. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at [email protected] or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources.
CERTIFICATION OF POSTING OF AGENDA
I, _________________________, ____________________, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on ______________ ______, _________, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this _____ day of ________________, _________ at Rohnert Park, California. _____________________________ Office of the City Clerk