"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, December 10, 2024
Open Session: 5:00 PM
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers.
Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking.
Members of the public may also provide advanced comments by email at [email protected] Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act.
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Adams_____Elward_____Rodriguez______Sanborn______Giudice_____)
2. READING OF THE LAND ACKNOWLEDGMENT
The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples.
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS
5. DEPARTMENT HEAD BRIEFINGS
6. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments.
7. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item.
Council Motion/Vote:
(Elward_____Rodriguez_____Sanborn______Giudice______Adams_____) becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority.
CITY COUNCIL GOALS: On May 14, 2024, the Rohnert Park City Council adopted the following multi-year broad goals (listed below in no particular order):
1. Long Term Financial Sustainability 3. Planning and Infrastructure
2. Community Quality of Life 4. Organization Well Being THE CITY OF ROHNERT PARK WANTS TO CONNECT WITH YOU!
Our cross-departmental communications team works together on media relations, social media, internal and external communications, stakeholder relations, the City's website, branding, media, and communications support to the City as a whole. Please visit rpcity.org/i_want_to__/connect to stay connected and informed.
7.A Acceptance of City Bills/Demands for Payment dated November 12, 2024 through November 22, 2024 from Finance Department (This is not a project under California Environmental Quality Act (CEQA))
Item 7.A.
7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Special Meeting November 19, 2024 (This is not a project under California Environmental Quality Act (CEQA))
Item 7.B.
7.C Receive Progress Report on the Status of the Emergency Public Safety Antenna and Radio System Replacement Project (CIP2412), as required by the Public Contract Code and by Minute Order, authorize the continuation of Resolution 2024-051 until the emergency action is completed (This is not a project under California Environmental Quality Act (CEQA))
Item 7.C.
7.D Adopt Resolution 2024-104 Authorizing and Accepting the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program Grant (STEP) Grant and Amending the Fiscal Year 2024-2025 Operating and Revenue Budgets (This is not a project under California Environmental Quality Act (CEQA)) Item 7.D.
7.E Adopt Resolution 2024-105 Disposing of Retired Vehicles/Equipment through Surplus Sale, and Adopt Resolution 2024-106 to Transfer and Appropriate Funds from the Vehicle/Equipment Replacement Fund to the General Fund for the Purchase of One (1) Replacement Patrol Vehicle Including Equipment Build-out in the Amount of $87,000, Authorizing the Purchase of Six (6) New Public Safety Vehicles including Equipment Build-out not to exceed $550,000, Authorizing the Director of Finance to move current appropriations from Non-Departmental to the Department using the vehicle, and Authorizing the City Manager to Execute all Purchase Documentation (This is not a project under California Environmental Quality Act (CEQA)) Item 7.E.
7.F Adopt Resolution 2024-107 Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges Effective as of December 10, 2024 and December 29, 2024 (This is not a project under California Environmental Quality Act (CEQA)) Item 7.F.
7.G Adopt Resolution 2024-108 Amending the Fiscal Year (FY) 2024-25 Capital Improvement Plan to add the 2025 Pavement Maintenance Project (CIP2508) with a Project Budget of $900,000.00 as a new Capital Improvement Project, Approving a Budget Amendment to transfer $900,000 from the 2023-24 Various Streets Pavement Management Project (CIP2301) to the new CIP2508 Project, and Authorizing the City Manager to Execute Task Order 2024-08 with GHD Inc. in the Amount of $373,555 for Design Services for the 2025 Pavement Maintenance Project (CIP 2508) (Categorically exempt from the California Environmental Quality Act (CEQA) under 15301(c) because it addresses repair of existing facilities (streets))
Item 7.G.
7.H Adopt Resolution 2024-109 Accepting Federal Subgrant Award of $10,189.15 from the Hazard Mitigation Grant Program (HMGP) and Authorizing the Finance Director to Appropriate Same to the Autonomous Fire Watch System Project (CIP2304) (Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301)
Item 7.H.
7.I Adopt Resolution 2024-110 Authorizing Bond Funding from the 2007R Tax Allocation Bond Funds for the City Hall Improvements Project CIP2501 and Public Safety Main Rooftop Patio Project No. CIP2502 Currently Financed through the General Fund and Approving a Budget Amendment Swapping $1.3 million of Bond Funding from the Downtown Infrastructure Project No. CIP2226 with $1.3 million of General Fund Funding from the City Hall Improvements Project CIP2501 and the Public Safety Main Rooftop Patio Project No. CIP2502 (Exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15061(b)(3)) Item 7.I.
7.J By Minute Order, Authorize the City Manager to Execute Amendment No. 1 to the Consultant Services Agreement with Alpha CM for Additional Construction Management Services for the 23-24 Pavement Preventative Maintenance Project, Project No. 2023-01 in an amount Not to Exceed $26,668.55, for a Total Contract Amount of $126,060.55 (Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15302))
Item 7.J.
7.K By Minute Order, Authorize the City Manager to Execute Amendment No. 1 to the Consultant Services Agreement with Alpha CM for Additional Construction Management and Inspection Services associated with the A&B Sections Neighborhood Utility Improvement Project (CIP2015 & CIP2221) in an amount not to exceed $46,701.92, for a total contract amount of $493,663.92. (This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of CEQA Guidelines)
Item 7.K.
7.L By Minute Order, Authorize the City Manager to Execute a Subordination and NonDisturbance and Attornment Agreement and an Affidavit and Indemnity Agreement with Forefront Power, LLC, Subject to Minor Edits by the City Manager and City Attorney (Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15300.2)
Item 7.L.
7.M By Minute Order, Authorize the City Manager to Approve Three Change Orders to the Power Purchase and Energy Service Agreements Between the City of Rohnert Park and ForeFront Power, LLC to Increase the Scope and Adjust the Compensation (Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15300.2)
Item 7.M.
8. REGULAR ITEMS
8.A Installation of Councilmembers Elect
1. Public Comments
2. City Clerk Presentation of Certificates of Appointment as if Elected
3. City Clerk Administration of Oaths of Office
4. Presentation to Susan H. Adams for the Year of 2024 as Mayor
5. City Manager's Presentation of Year-End Video and Reflections on 2024 Year
6. Installation of Mayor Giudice and Vice Mayor Sanborn for 2025
7. Reorganization and Seating of New Council
8. Vision for 2025
Item 8.A.1. Public Comment Received by Email
Item 8.A.5. Year End Video
9. ADJOURNMENT
Refreshments Will Follow
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on
https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting.
AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at [email protected] or by calling 707-588-2221.
Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources.
CERTIFICATION OF POSTING OF AGENDA
I, _________________________, ____________________, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on ______________ ______, _________, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this _____ day of ________________, _________ at Rohnert Park, California. _____________________________ Office of the City Clerk