1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, February 28, 2022
CITY OF ROLLING HILLS
7:00 PM
All Councilmembers will participate in-person wearing masks per Los Angeles County Health Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available on the City’s website. The City Council meeting will be livestreamed on the City's website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk's office at [email protected]. Your comments will become part of the official meeting record.
You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php Next Resolution No. 1291 Next Ordinance No. 376
CL_AGN_220228_CC_BlueFolderItem_8G_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_8H_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_12C_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_13A_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_14A_Supplemental.pdf
1 7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 28, 2022
RECOMMENDATION: Approve.
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 14, 2022 RECOMMENDATION: Approve as presented.
8.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JANUARY 2022.
RECOMMENDATION: Approve as presented.
8.F. AMENDMENT TO THE BUDGET TO ESTABLISH THE BUDGETARY AUTHORITY FOR THE ALLOCATION OF ELIGIBLE FISCAL YEAR 2020 AND 2021 MEASURE W COSTS FROM THE GENERAL FUND TO THE MEASURE W FUND.
RECOMMENDATION: Approve the allocation of Measure W Program costs from the General Fund to the Measure W Fund for fiscal years 2019/20 and 2020/21, and approve the necessary adjustments to the budget to establish the appropriate budgetary authority to make such allocations of costs.
8.G. CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN ENGINEERING TO
PROVIDE CODE ENFORCEMENT SERVICES FOR A NOT-TO-EXCEED
AMOUNT OF $15,000.
RECOMMENDATION: Approve as presented.
CL_AGN_220228_AffidavitofPosting.pdf
CL_MIN_220214_CC_F.pdf
CL_AGN_220228_PaymentOfBills_02.11-02.25.pdf
0122 - Rolling Hills YTD Tonnage Report.pdf
Willdan - Rolling Hills proposal.pdf
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
2 8.H. CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT OR
AGREEMENT WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD (SBWIB) RELATED TO FILLING THE PART-TIME ADMINISTRATIVE CLERK VACANCY.
RECOMMENDATION: Approve as presented.
8.I. CONSIDER PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE THE
CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH THE PALOS
VERDES PENINSULA LAND CONSERVANCY TO PROVIDE ONE-YEAR FIRE FUEL MAINTENANCE SERVICE FOR PHASE 3 AREA.
RECOMMENDATION: Approve as presented.
8.J. ADOPTION OF RESOLUTIONS CORRECTING AND RE-ESTABLISHING THE FISCAL YEAR 2020/21 AND FISCAL YEAR 2021/22 ARTICLE XIII-B
APPROPRIATIONS LIMIT
RECOMMENDATION: Adopt Resolution Nos. 1289 and 1290, which amend Resolutions 1254 and 1282, respectively, establishing the corrected Article XIII-B Appropriations Limit for the City of Rolling Hills.
8.K. APPROVE UPDATED AGREEMENT BETWEEN TURBO DATA SYSTEMS AND
THREE PENINSULA CITIES (ROLLING HILLS, ROLLING HILLS ESTATES, AND
RANCHO PALOS VERDES) TO PROVIDE PARKING CITATION
ADMINISTRATIVE SERVICES.
RECOMMENDATION: Approve an updated Professional Services Agreement between Turbo Data Systems and peninsula cities Rolling Hills, Rolling Hills Estates and Rancho Palos Verdes.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
10.A. ZONING CASE 21-13: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW A
POOL, SPA, BBQ, LANDSCAPING, GRADING, AND OTHER IMPROVEMENTS FOR A PROPERTY LOCATED AT 4 STORM HILL LANE (GRZYWACZ)
RECOMMENDATION: It is recommended the City Council receive and file Resolution No. 2022-01 and Zoning Case No. 21-13 for a property located at 4 Storm Hill Lane.
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline.pdf
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy 1st Amendment 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07.12.2021 Signed.pdf Third Amendment to Fire Fuel Abatement (conservancy)-c1.pdf PVPLC Reducing Fuel Load Project Maintenance RH 2022-c1.pdf ResolutionNo1289_AmendingResNo1254_FY2020-21_AppropLimit.pdf ResolutionNo1290_AmendingResNo1282_FY2021-22_AppropLimit.pdf CL_AGN_220228_CC_TurboDataAgrmt_PVP_ParkingCites.pdf
CL_AGN_220228_CC_RPV-CCMeeting _12.21.2021_TurboData.pdf 4 Storm Hill (ZC 21-13) Development Table.pdf
2022-01_PC_Resolution_4 Storm Hill Lane - SIGNED.pdf
Development Plans - 4 Storm Hill (ZC 21-13).pdf
3 11. PUBLIC HEARINGS
12. OLD BUSINESS
12.A. APPROVE EMERGENCY INFORMATION SYSTEM (RESIDENT DATABASE FOR
EMERGENCY NOTIFICATION) AND COMMUNITY TRADING POST
DEPLOYMENT PLAN.
RECOMMENDATION: Approve deployment plan.
12.B. RECEIVE AND FILE THE FEASIBILITY STUDY BY HQE SYSTEMS ON AN
OUTDOOR SIREN SYSTEM, AND DIRECT STAFF TO CONDUCT A
COMMUNITY SURVEY FOR FEEDBACK ON AN OUTDOOR SIREN SYSTEM.
RECOMMENDATION: Receive and file report; and approve staff to conduct a community survey.
12.C. INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADDING CHAPTER 8.10 TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO EDIBLE FOOD RECOVERY. FOR INTRODUCTION AND FIRST READING.
RECOMMENDATION: Waive first reading and introduce Ordinance No. 374, adding Chapter 8.10 to the Rolling Hills Municipal Code Relating to Edible Food Recovery.
12.D. INTRODUCE BY TITLE ONLY ORDINANCE NO. 375, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 (FIRE FUEL ABATEMENT) OF THE ROLLING HILLS MUNICIPAL
CODE TO PROHIBIT NEW PLANTINGS OF HIGH HAZARDOUS PLANTS AND TREES; AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. FOR INTRODUCTION AND FIRST READING.
RECOMMENDATION: Consider and approve Ordinance No. 375 an amendment of Chapter 8.30 of the Rolling Hills Municipal Code.
12.E. APPROVE PRIORITIES/GOALS FOR FISCAL YEARS 2022-2023 AND 2023-2024 DEVELOPED AS A PART OF THE 2022 STRATEGIC PLANNING WORKSHOP; DISCUSS POTENTIAL BUDGET ITEMS TO SUPPORT THE 2022 CITY COUNCIL PRIORITIES; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Approve priorities and goals; discuss potential budget Vicinity Map - 4 Storm Hill Ln.pdf
TradingPostScreenShot.pdf
ResidentPortal_Login_ScreenShot.pdf
Emergency_Information_System_Screen_Shot.pdf
HQE Systems - General Maintenance Service Scope .pdf
HQE_Systems_-_Mass_Notification_Systems_Installation_Report__- _The_City_of_Rolling_Hills.pdf
HQE Systems - City of Rolling Hills Siren Location Maps (Zoomed In).pdf Emergency Alert Siren System Community Survey DRAFT.pdf 374_Rolling Hills_ Edible Food Recovery Ordinance-c1 - DRAFT.pdf CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf Chapter_8.30___FIRE_FUEL_ABATEMENT-c1.pdf
375_Prohibition_HighHazardPlants_NewDev.pdf
4 items and provide direction to staff.
13. NEW BUSINESS
13.A. CONSIDER A REQUEST BY RESIDENT AT 38 PORTUGUESE BEND ROAD TO
INSTALL NEW SOUTHERN CALIFORNIA EDISON (SCE) UTILITY POLE ON THE EASEMENT AREA OF 38 PORTUGUESE BEND ROAD TO REROUTE THE POWER SUPPLY TO POLE 567902E AFFECTING 34, AND 36 PORTUGUESE BEND ROAD.
RECOMMENDATION: Consider and approve.
13.B. APPROVE THE TRAFFIC COMMISSION'S RECOMMENDATIONS REGARDING
MITIGATION OF SAFETY CONCERNS AT THE CORNER OF UPPER
BLACKWATER CANYON ROAD AND PORTUGUESE BEND ROAD.
RECOMMENDATION: Approve the Traffic Commission's recommendations.
14. MATTERS FROM THE CITY COUNCIL
14.A. APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO TAKE THE MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE CANYONS;
APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO PROVIDE AVAILABLE COST DATA TO THE COMMUNITY; AND RECEIVE A REPORT FROM THE FIRE FUEL COMMITTEE ON THE FEBRUARY 8, 2022 FIRE FUEL
COMMITTEE MEETING AND DISCUSS THE COMMITTEE'S REPORT
RECOMMENDATION: Approve the Fire Fuel Committee’s recommendations, and receive a report on the February 8, 2022 Fire Fuel Committee meeting and discuss the Fire Fuel Committee’s report
14.B. CITY COUNCIL NOTIFICATIONS ON COMMUNITY AND PENINSULA EVENTS. (MAYOR DIERINGER)
RECOMMENDATION: Receive a presentation from Mayor Bea Dieringer and provide direction to staff.
14.C. DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT. (MIRSCH) RECOMMENDATION: Consider and provide direction to staff.
CC_SP_2022CouncilPrioritiesGoals.pdf
CC_SP_2020_vs_2022_BriefComparison.pdf
CC_SP_2022FinalPrioritiesGoals_Final.pdf
CC_SP_2022BudgetItemsDraft.pdf
CL_AGN_220228_CC_Wheeler_Letter_12.08.21.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit1.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit2.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3.pdf
CL_AGN_220228_CC_Wheeler_SCE_Exhibit3_markup.pdf
CL_AGN_220228_CC_13.A_PublicComment01.pdf
M03 20 Upper Blackwater RHCA Response Memorandum 02.23.2022.pdf Exhibit A and B Upper Blackwater Canyon and Portuguese Bend Rd 2-23-22 Rev3.pdf CL_AGN_220127_TC_RHCAltr_2021_11-16.pdf
CL_AGN_220208_FFC_AgendaPacket_R.pdf
CL_AGN_220228_CC_14.A_PublicComment_01.pdf
CL_AGN_220228_CC_14.A_PublicComment_02.pdf
5 14.D. DISCUSS SIERRA CLUB'S USE AND PUBLICATION OF THE TRAILS WITHIN THE CITY. (MIRSCH)
RECOMMENDATION: Receive a presentation from Councilmember Leah Mirsch and provide direction to staff.
15. MATTERS FROM STAFF
15.A. CONSIDER FILING A COMPLAINT WITH THE CALIFORNIA PUBLIC UTILITIES
COMMISSION (CPUC) REGARDING FRONTIER'S REFUSAL TO PARTICIPATE
IN THE CREST ROAD EAST UNDERGROUNDING PROJECT PER
CPUCTARIFF 33.
RECOMMENDATION: Approve filing a complaint with CPUC.
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 Â CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
RECOMMENDATION: None.
17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF
ROLLING HILLSRESIDENT ANTOINETTE GARGAS WHO PASSED AWAY EARLIER THIS MONTH.
Next regular meeting: Monday, March 14, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220228_CC_Item15A_LetterToFrontier_Tariff 33.pdf Frontier Rule 33.pdf
SCE Rule 20 Tariff.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6 Agenda Item No.: 6.A
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_220228_CC_BlueFolderItem_8G_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_8H_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_12C_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_13A_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_14A_Supplemental.pdf
7 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
8.G CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN ENGINEERING TO
PROVIDE CODE ENFORCEMENT SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $15,000.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
8 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
8.H CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT OR
AGREEMENT WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD (SBWIB) RELATED TO FILLING THE PART-TIME ADMINISTRATIVE CLERK VACANCY.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
9 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
12.C INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADDING CHAPTER 8.10
TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO EDIBLE FOOD RECOVERY. FOR INTRODUCTION AND FIRST READING.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf 10 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
13.A CONSIDER A REQUEST BY RESIDENT AT 38 PORTUGUESE BEND ROAD TO
INSTALL NEW SOUTHERN CALIFORNIA EDISON (SCE) UTILITY POLE ON THE EASEMENT AREA OF 38 PORTUGUESE BEND ROAD TO REROUTE THE POWER SUPPLY TO POLE 567902E AFFECTING 34, AND 36 PORTUGUESE BEND ROAD.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_PublicComment01.pdf
11 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
February 28, 2022
14.A APPROVE THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO TAKE THE MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE CANYONS; APPROVE
THE FIRE FUEL COMMITTEE'S RECOMMENDATION TO PROVIDE AVAILABLE COST DATA TO THE COMMUNITY; AND RECEIVE A REPORT FROM THE FIRE FUEL COMMITTEE ON THE FEBRUARY 8, 2022 FIRE FUEL COMMITTEE MEETING
AND DISCUSS THE COMMITTEE'S REPORT
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220228_CC_14.A_PublicComment_01.pdf
CL_AGN_220228_CC_14.A_PublicComment_02.pdf
12 Agenda Item No.: 8.A
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 28, 2022
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220228_AffidavitofPosting.pdf
13 Administrative Report
8.A., File # 1018 Meeting Date: 02/28/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 28, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
Meeting Date & Time FEBRUARY 28, 2022 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: February 24, 2022
14 Agenda Item No.: 8.B
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
15 Agenda Item No.: 8.C
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 14, 2022
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220214_CC_F.pdf
16 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Minutes
Rolling Hills City Council
Monday, February 14, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:03 p.m. Mayor Bea Dieringer presiding.
2. ROLL CALL
Councilmembers Present: Pieper, Mirsch, Wilson (remotely), Mayor Pro Tem Black, Mayor Dieringer
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager Ashford Ball, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE - Mayor Dieringer
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A. RECOGNITION AND COMMENDATION FOR LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT DEPUTIES TAMI BOUSE AND REECE SOUZA ON THEIR YEARS OF SERVICE TO THE PALOS VERDES PENINSULA AND THE CITY OF ROLLING HILLS.
Mayor Dieringer and other members of the council expressed their gratitude for Deputy Bouse and Deputy Souza’s years of service and presented them with certificates of commendation and tokens of their appreciation.
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to move Item 13.A up after Excluded Consent Calendar Items. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
17 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
7. PUBLIC COMMENT ON NON-AGENDA ITEMS – NONE
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 14, 2022
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. PULLED BY MAYOR PRO TEM BLACK FOR FURTHER DISCUSSION
8.D. PULLED BY MAYOR PRO TEM BLACK FOR FURTHER DISCUSSION
8.E. APPROVE THE SUBMITTAL OF THE 2021 PALOS VERDES PENINSULA EWMP ADDENDUM
TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD
8.F. ADOPT RESOLUTION NO. 1288 AUTHORIZING SUBMITTAL OF THE CALRECYCLE SB 1383
LOCAL ASSISTANCE GRANT PROGRAM APPLICATION AND RELATED AUTHORIZATIONS
8.G. PULLED BY MAYOR DIERINGER FOR FURTHER DISCUSSION
8.H. PULLED BY MAYOR DIERINGER FOR FURTHER DISCUSSION
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file Consent Calendar excluding Items 8C, 8D, 8G and 8H. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES:
JANUARY 22, 2022
JANUARY 24, 2022
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve. Motion carried with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Mayor Dieringer
NOES: Black
ABSENT: None
8.D. PAYMENT OF BILLS
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
18 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
8.G. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE CONTRACTS OR AGREEMENTS
WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD (SBWIB) RELATED TO FILLING
THE PART-TIME ADMINISTRATIVE CLERK VACANCY
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to move to the next step and put something together that the Council can approve. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
8.H. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE THE JOINT REPRESENTATION
LETTER BETWEEN THE SBCCOG AND THE CITIES OF LOMITA, HERMOSA BEACH, PALOS
VERDES ESTATES AND ROLLING HILLS REGARDING THE REGIONAL EMERGENCY ALERT
PROGRAM
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve with a five hour additional cap for the City Attorney’s time on behalf of the city. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13. NEW BUSINESS
13.A. CONSIDER AND APPROVE FUEL LOAD REDUCTION MAINTENANCE IN PHASE THREE AREA BY THE PALOS VERDES PENINSULA LAND CONSERVANCY.
Presentation by Cris Sarabia, Palos Verdes Peninsula Land Conservancy Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch directing staff to get an amendment with the Palos Verdes Peninsula Land Conservancy for one year maintenance of Phase 3 area for $14,000.00. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Council directed staff to have Mr. Sarabia return at the March 14, 2022 Council meeting with a Phase 4 estimate.
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS
12.A. APPROVE THE PRINTING AND DISTRIBUTING OF THE ROLLING HILLS EMERGENCY
PREPAREDNESS EVACUATION PROCEDURE BROCHURE
19 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Presentation by Ashford Ball, Senior Management Analyst Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to approve printing and distribution of the emergency evacuation brochure. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
12.B. DISCUSS THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST RELATING TO THE
CITY HALL CAMPUS EMERGENCY POWER PROJECT AND PROVIDE DIRECTION TO STAFF Presentation by Councilmember Pieper
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to write a letter to the RHCA board requesting that they take on the emergency standby power project and provide the city, within a 60 day period, a workable proposal that the city will then review to ensure it meets the city’s needs. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Council further directed staff to have consultant stop all work on the project and authorized the mayor to sign the letter.
12.C. CONSIDER HIRING A LANDSCAPE ARCHITECT TO INVENTORY THE CITY HALL CAMPUS
IRRIGATION SYSTEM AND PROVIDE RECOMMENDATIONS FOR LANDSCAPING
IMPROVEMENTS
Presentation by Ashford Ball, Senior Management Analyst Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve hiring a landscape architect with a cap of $6000.00 in agreement. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13. NEW BUSINESS
13.B. ACCEPT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT FUNDS HMGP DR-4382-177-7R-CA, EASTFIELD DRIVE ELECTRICAL UTILITY UNDERGROUNDING MITIGATION PROJECT; DIRECT STAFF TO PREPARE A RESOLUTION TO ACCEPT THE FUNDS; AUTHORIZE THE CITY MANAGER TO EXECUTE THE POST OBLIGATION DOCUMENTS IN ORDER TO RECEIVE REIMBURSEMENT; AND ALLOCATE THE REQUIRED FUNDS FROM THE UTILITY FUND.
Presentation by Elaine Jeng, City Manager
20 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve as presented. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.C. CONSIDER AMENDING EXISTING EMERGENCY CONTRACT WITH E.C. CONSTRUCTION
COMPANY TO ADD REPAIRS TO SINKHOLE CAUSED BY A COLLAPSED STORM DRAIN PIPE AT QUAILRIDGE ROAD NORTH; AND TO INVOICE THE ROLLING HILLS COMMUNITY ASSOCIATION FOR THE REPAIRS.
Presentation by Elaine Jeng, City Manager
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to send an official letter to the affected resident informing them it is not a city storm water pipe. Motion carried with the following roll call vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: Wilson
ABSENT: None
13.D. ACCEPT EMERGENCY STORM DRAIN REPAIR ALONG MIDDLERIDGE LANE SOUTH AS COMPLETE AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO EC CONSTRUCTION Presentation by Elaine Jeng, City Manager
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve as presented. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.E. CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING TO PROVIDE CODE ENFORCEMENT SERVICES IN THE AMOUNT NOT TO EXCEED $15,100 Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve as presented. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
13.F. PRESENT THE CITY COUNCIL PRIORITIES FOR FISCAL YEARS 2022-2023 AND 2023-2024 DEVELOPED AS PART OF THE JANUARY 22, 2022 STRATEGIC PLANNING WORKSHOP Presentation by Elaine Jeng, City Manager
21 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file; add back the CIPrelated items noted during the Strategic Planning session; add back in the Wildfire camera under priority one; and finalize the goal setting. Motion carried unanimously with the following roll call vote:
AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. VERBAL REPORT ON THE TRAFFIC COMMISSION MEETING OF FEBRUARY 7, 2022 Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager No Action taken
Mayor Dieringer requested a future agenda item regarding how the City Council is informed and invited to events.
Councilmember Mirsch requested a future agenda item for sending a letter to the Sierra Club regarding prohibition of access to Rolling Hills loop trails. She also requested that the city attorney send an email to the entire City Council about what Councilmembers can or cannot do in support of a state ballot initiative and also set a future agenda item regarding a resolution of support for the same statewide ballot initiative.
15. MATTERS FROM STAFF
15.B. RECEIVE AND FILE A VERBAL REPORT ON UPDATE TO EXPAND TENNIS COURT 1 TO ADD
PICKLEBALL COURTS
Presentation by Elaine Jeng, City Manager
Council directed staff to take no further action until Councilmember Pieper reports back on discussions with the Rolling Hills Community Association.
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
Mayor Dieringer called for a recess at 10:05 p.m. to conduct Closed Session attended by City Attorney Jane Abzug. No objection, so ordered.
17. RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at 11:00 p.m.
Councilmembers Present: Pieper, Mirsch, Wilson, Black, Mayor Dieringer Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
22 MINUTES – CITY COUNCIL MEETING
Monday, February 14, 2022
City Attorney Abzug announced that the council discussed the item on the agenda but took no reportable action.
18. ADJOURNMENT: 11:00 P.M.
The meeting was adjourned at 11:00 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, February 28, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor
23 Agenda Item No.: 8.D
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220228_PaymentOfBills_02.11-02.25.pdf
24 25
Agenda Item No.: 8.E
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JANUARY 2022.
DATE: February 28, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
0122 - Rolling Hills YTD Tonnage Report.pdf
26 Year 2022
Franchise Y/N Y
Month Overall Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Trash - - - #DIV/0!
Greenwaste - Compost 98.26 98.26 - 100.00%
Processed MSW 156.54 - 156.54 0.00%
1 Total 254.80 98.26 156.54 38.56%
Grand Total 254.80 98.26 156.54 38.56%
98.26 CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2022
Contract Requires 30% Household -
27 Agenda Item No.: 8.F
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: AMENDMENT TO THE BUDGET TO ESTABLISH THE BUDGETARY AUTHORITY FOR THE ALLOCATION OF ELIGIBLE FISCAL YEAR 2020 AND 2021 MEASURE W COSTS FROM THE GENERAL FUND TO THE
MEASURE W FUND.
DATE: February 28, 2022
BACKGROUND:
In 2018, Los Angeles County voters approved Measure W, a tax measure that is estimated to raise about $280 million annually for storm water projects that build up the county’s water selfsufficiency. Funding is provided through a parcel tax of 2.5 cents per square foot of impermeable land area (building, concrete, etc.). The measure provides cities, watershed areas, and Los Angeles County with the funds to capture, treat, and recycle storm water.
The City Council has been involved in the planning efforts and has approved the plans for how these funds have been and will be utilized to advance the goals of the enabling legislation tied to Measure W.
DISCUSSION:
The City has expended funds in both fiscal years (FY) 2019/20 and 2020/21 that are allocable to the Measure W program. Due to delays at L.A. County, the City of Rolling Hills was not able to finalize the required reporting of FY 2019/2020 costs in that year. Since the accounting records for FY 2019/20 have already been closed, we need to charge those costs in FY 2020/21.
All costs have been charged to the General Fund. As such, staff is recommending we reimburse the costs incurred in FY 2019/20 by transferring funds from the Measure W Fund to the General Fund. For FY 2020/21 costs, staff will be allocating costs incurred in the General Fund to the Measure W Fund.
FISCAL IMPACT:
The recommended action allocates eligible program costs already incurred in the General 28 Fund to the Measure W Fund.
RECOMMENDATION:
Staff recommends that Council add appropriations totaling $54,990 in the Measure W Fund to cover fiscal year 2019/20 costs totaling $9,736 and fiscal year 2020/21 costs totaling $45,254.
ATTACHMENTS:
29 Agenda Item No.: 8.G
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN
ENGINEERING TO PROVIDE CODE ENFORCEMENT SERVICES FOR A
NOT-TO-EXCEED AMOUNT OF $15,000.
DATE: February 28, 2022
BACKGROUND:
On December 31, 2021, the City's Code Enforcement Officer/Planner resigned. To continue work on open cases and to provide code enforcement services, the Planning and Community Services Department is in need of a code enforcement officer. On February 14, 2022, the City Council voted unanimously to enter into an agreement with Willdan Engineering for code enforcement services. The contract code enforcement officer will provide services until the end of the fiscal year.
DISCUSSION:
Staff solicited proposals from five agencies that provide temporary code enforcement services and received proposals from three. Staff reviewed each proposal and spoke to each of the three agencies. One agency did not continue as their candidate took another job elsewhere.
The remaining contracts from 4LEAF, Inc. and Willdan Engineering were vetted for qualifications and availability. Both are qualified agencies with experienced code enforcement officers; however, on February 14, 2022, after receiving staff's presentation, the City Council voted unanimously to direct staff to prepare a contract with Willdan Engineering for code enforcement services. Willdan Engineering has a familiarity with the City having done work reviewing plans and issuing building permits. Their proposal will cover 14.4 weeks based on a remaining budget of $15,000. The table below summarizes Willdan's hourly rate, number of hours, and duration.
Rate/Hr. Hours Weeks (16 hrs/wk)
Willdan Engineering $65 230 14.4
The earliest start date for the contract code enforcement officer is March 1, 2022. 30 FISCAL IMPACT:
Funding of up to $15,000 will come from the Planning and Development budget for FY2021- 2022.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Willdan - Rolling Hills proposal.pdf
CL_AGN_220228_CC_Wildan_CE_PSA.pdf
31 City of Rolling Hills
January 31, 2022
Mr. John F. Signo, AICP
Director of Planning and Community Services
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Proposal to Provide Code Enforcement Services
Dear Mr. Signo:
Willdan Engineering is pleased to present this proposal to the City of Rolling Hills to provide interim code enforcement services.
Willdan Engineering has provided municipal consulting services including code compliance for over 57 years to cities and counties throughout the State of California. We have provided interim, part‐time, and full‐time code enforcement personnel to various jurisdictions.
The proposed Project Manager, Mr. Al Brady, will provide general oversight and will monitor service delivery on behalf of Willdan and the City of Rolling Hills. Mr. Brady has extensive experience in developing and managing various code programs for numerous clients in California, Arizona, and Nevada.
We look forward to discussing our qualifications and our ideas for project implementation with you.
In closing, I have attached a brief scope and a rate for services. Please let me know if you have any questions or require additional information. Thank you in advance for your consideration of Willdan for this project,
Respectfully submitted,
WILLDAN ENGINEERING
Albert Brady, CBO
Deputy Director of Building and Safety
[email protected]
32 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Table of Contents
Firm Profile .....................................................................................................................................1 Scope of Work ................................................................................................................................3 Project Manager .............................................................................................................................3 Fee Schedule ...................................................................................................................................3 Related Experience .........................................................................................................................4 References.......................................................................................................................................6
33 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 1
Firm Profile
Founded in 1964, Willdan Group, Inc. (WGI) is a leading nationwide provider of value‐added professional technical and consulting services. Th e primary markets WGI serves are municipal engineering, planning, and staff augmentation; infrastructure and transportation; energy; and economic and financial analysis. The company serves these three complementary markets through its three service segments — 1) engineering (Willdan Engineering), 2) energy efficiency (Willdan Energy Solutions), and 3) public finance (Willdan Financial Services).
WGI has a reputation for delivering high‐quality projects on time and within budget. Rooted in Willdan’s corporate culture is its focus on quality customer service. The company has more than 1600 employees, including licensed engineers, program and construction managers, financial analysts, planners, and other skilled professionals.
WGI benefits from well‐established relationships with local and state government agencies, investor‐ owned and municipal utilities, and private sector commercial and industrial firms throughout the United States. The company served more than 800 distinct clients in 2015. Headquartered in Anaheim, the company operates from offices in more than a dozen states across the US.
Willdan Engineering
Willdan Engineering (Willdan), a California Corporation and subsidiary of WGI, specializes in solutions tailored to the unique needs of municipalities and other local government agencies. Services range from full‐time, in‐house staffing to interim or part‐time assistance on a project‐by‐project basis.
Willdan’s understanding of public agency needs and issues is unique in the industry. A significant portion of our staff have served in public agency management positions prior to joining Willdan. With our depth of experience, expertise, knowledge, and resources, Willdan can offer practical solutions that are timely, cost effective, and that meet the needs of individual communities. The diversity of our staff experience is an added value of our professional services.
Building and Safety/Engineering Services
Willdan’s experience and strength in plan review and inspection services encompasses the complete range of technical disciplines, including permit issuance, building inspection, grading inspection, accessibility inspection, Code Enforcement, CASp services, OSHPD III plan check and inspection, flood zone experience, building plan review, and fire‐life safety. Willdan maintains an excellent working knowledge of all applicable codes and standards including Caltrans Standard Plans and Specifications, APWA Standards and Specifications, AWWA Standards and Specifications, California Building Codes, CEQA, and Americans with Disabilities Act requirements and California Title 24 requirements on accessibility. The inspection and plan review staff maintain current certifications and attends training on a regular basis, to stay current with industry technologies and standards.
Willdan’s business model is
centered on the public sector.
We can function as part of the
City of Rolling Hills’ team
without a conflict of interest.
Willdan has been in business
for over 57 years
34 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 2
Code Enforcement Services
Code enforcement services are among the most complex and challenging services that government agencies provide. According to nationwide studies, property values, crime rates, insurance rates, business development, and the sense of community pride can be directly impacted by the successes of a jurisdiction’s code enforcement program.
In an effort to aid jurisdictions with the difficult task of maintaining the quality of life for its citizens through such programs, Willdan has assembled a quality staff with extensive public agency experience in the areas of neighborhood preservation, housing inspection and code enforcement. Our expertise includes the development and implementation of inspection programs designed to ensure public safety, promote community involvement, and protect quality of life issues through community education and enforcement of municipal and related codes including preparation for, and participation in, prosecution by city and district attorneys.
Willdan provides the following Code Enforcement Services:
Inspection services for HUD section 8 programs.
Review, study, and analysis of existing programs.
Development of ordinances and writing of grant proposals. Neighborhood cleanup and improvement programs.
Community education programs.
Development of educational materials.
Provide project managers and/or supervisors as onsite “employees”. Provide fulltime, part‐time, interim and/or weekend staff as onsite “employees.” Vehicle abatement and parking enforcement.
Assist in enforcement, including preparation and participation in prosecution by city and district attorneys.
The registration and enforcement of vacation rentals. The regulation of group and/or sober living homes.
35 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 3
Scope of Work
Contract Code Services
The project shall consist of Willdan staff coordinating with the City of Rolling Hills Community and Planning Department to provide Code Compliance staff to the City. Willdan staff shall conduct all inspections and re‐inspections of single family, multi‐family and commercial properties and will identify and enforce all violations of City’s municipal code, ordinances, laws, and all applicable statutes. Personnel shall issue notifications, letters, citations and warrants when necessary to achieve compliance. Staff will be required to document all complaints received, inspections conducted through photos, notes, and correspondences. In addition to the services mentioned above, Willdan employees would provide the following to the City (this is not intended to be a comprehensive list):
Investigate complaints from the public and staff regarding violations of the municipal codes, ordinances, standards and health and safety regulations. Initiate contact with residents, business representatives, and other parties to explain the nature of the violations and encourage compliance with municipal codes, zoning and land use ordinances, and community standards.
Prepare notices of violation for non‐compliance according to applicable codes and regulations. Prepare reports for cases requiring legal action or civil abatement. When required, meet with legal counsel and provide testimony on criminal cases. Maintain records of complaints, inspections, violation notices, and other field enforcement activities.
Coordinate with City departments on cases as they relate to code enforcement.
Project Manager
Al Brady shall be the Project Manager and is fully responsible for seeing that the project is completed in compliance with the provisions of the agreement. Mr. Brady has over 30 years’ experience in the code profession has provided contract code services to approximately 80 municipalities in California, Arizona, and Nevada. He specializes in developing new code programs, improving existing divisions, revenue enhancement, ordinance revisions, maximizing staff efficiency and enhancing customer relations.
Fee Schedule
The Willdan rate for code enforcement supervision services is $65.00 dollars an hour for the supervisor presented in this proposal. It is my understanding that this project shall include services for 16 hours weekly and continue for approximately three months. Hence, the total overall cost of the project will depend on the duration of the assignment.
36 City of Rolling Hills
Code Enforcement Services
Page | 4
Related Experience
City of Goleta – Project Manager. Provided interim code enforcement staff.
County of Orange – Project Manager. Provided the staff of three full time code enforcement officers on a contract basis to address the county’s backlog of code enforcement cases.
City of Soledad – Project Manager. Developed and implemented a new proactive code enforcement program. Willdan provided a contract code enforcement officer to staff this program for over one year.
City of Fountain Hills, AZ – Project Manager. Developed and implemented a town code enforcement department. The scope of work included hiring staff, training, and supervision for an eight‐month period.
City of Irwindale – Project Manager. Provided municipal code enforcement services including monitoring of a local racetrack for compliance with the City Sound Ordinance on an interim basis.
City of Walnut – Project Manager. Provided interim code enforcement staff who were responsible for enforcing the City’s Municipal Code.
City of South Pasadena – Project Manager. Provided interim code enforcement staff.
City of Irvine – Project Manager. Providing interim code enforcement staff.
City of Laguna Hills – Project Manager. Assisted the city in the development of a public education program concerning the city’s code program.
City of Los Alamitos ‐ Directed and participated in review of the city’s code enforcement policy and procedures and made recommendations for changes as necessary. Additionally, provided interim code enforcement staff and a Community Development Director.
City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing and implementing an Administrative Citation program.
City of Rosemead ‐ Project Manager. Provided interim code enforcement staff to inspect a targeted areas of the city to facilitate neighborhood improvements.
City of San Clemente – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.
City of Superior, AZ ‐ Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes as necessary. Development and Implementation of a Nuisance and an Administrative Citation Ordinance.
City of La Canada Flintridge ‐ Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes as necessary. Development and Implementation of a Nuisance, Cost Recovery, and an Administrative Citation Ordinances. Provided interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.
City of Adelanto – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.
City of Del Mar ‐ Provided interim code enforcement staff to the City and managed their entire Code program.
37 City of Rolling Hills
Code Enforcement Services
Page | 5
It should be noted that the projects listed above are not a comprehensive list of all our past code clientele but represents a small portion of the Municipalities we have served. We have also successfully provided service to the following jurisdictions:
Bradbury
Costa Mesa
Desert Hot Springs
El Monte
Folsom
Fountain Valley
Laguna Woods
Pasadena
Perris
Rancho Cordova
Sacramento
San Diego County
San Jose
San Juan Capistrano
San Luis Obispo
38 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 6
References
City of Moreno Valley
James Verdugo
Building Manager
14177 Frederick Street
Moreno Valley, CA 92552
(951) 413‐3354
Project: Provided interim code management.
City of Laguna Niguel
Erich List
Planning Manager
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362‐4300
Project: Provided interim management and program development.
City of La Puente
John DiMario
Community Development Director
15900 East Main Street
La Puente, CA 91744
(626) 855‐1500
Project: Provided interim management and program development.
In closing, Willdan has provided code compliance services to numerous different California Cities and Counties. We are confident our team can provide the code compliance management the City is seeking. We hope this proposal meets with your approval. 39 09959.00000\34856779.1
AGREEMENT FOR PROFESSIONAL SERVICES
CODE ENFORCEMENT SERVICES
This Agreement is made and entered into by and between the City of Rolling Hills (hereinafter referred to as the "City"), and Willdan Group, Inc. a California Corporation (hereinafter referred to as "Consultant").
RECITALS
A. The City does not have the personnel able and available to perform the services required under this Agreement.
B. The City desires to contract for consulting services for certain projects relating to code enforcement.
C. The Consultant warrants to the City that it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement.
NOW, THEREFORE, the City and the Consultant agree as follows:
1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement as Exhibit A, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement shall govern. The Scope of Work may be amended from time to time in writing and signed by both parties by way of written amendment to this Agreement.
2.0 TERM OF AGREEMENT. This Agreement will become effective upon execution by both parties and will remain in effect for a period of five months from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.
3.0 CITY AGENT. The City Manager, or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or her designee, has the authority to provide that approval or authorization.
4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with Exhibit B, the Scope of Work’s fee and cost schedule for the services attached to and made part of this Agreement subject to a do not exceed amount in the amount of $15,000. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or her designee.
4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. 40 09959.00000\34856779.1
The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.
5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement.
The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.
5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and as a result of being awarded this contract, the Consultant shall not offer, encourage, or accept any financial interest in the Consultant’s business by any City employee or official.
5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer, or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.
6.0 TERMINATION. Either the City Manager or the Consultant may terminate this Agreement, without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.
6.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City.
Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered in a manner reasonably satisfactory to the City and fees incurred pursuant to this Agreement through the notice of termination.
6.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages.
7.0 INSURANCE.
7.1 Without limiting Consultant’s obligations arising under paragraph 8 - Indemnity, Consultant shall not begin work under this Agreement until it obtains policies of insurance required 41 09959.00000\34856779.1
under this section. The insurance shall cover Consultant, its agents, representatives, and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows:
7.1.1 General Liability Insurance insuring City of Rolling Hills, its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from Consultant’s actions under this Agreement, whether or not done by Consultant or anyone directly or indirectly employed by Consultant. Such insurance shall have a combined single limit of not less than $1,000,000.
7.1.2 Automobile Liability Insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement in an amount of not less than $1,000,000 combined single limit for each occurrence. If Consultant or Consultant’s employees will use personal automobiles in any way on this project, Consultant shall obtain evidence of personal automobile liability coverage for each such person.
7.1.3 Worker’s Compensation Insurance for all Consultant’s employees to the extent required by the State of California. Consultant shall similarly require all authorized subcontractors pursuant to this Agreement to provide such compensation insurance for their respective employees.
7.1.4 Professional Liability Coverage for professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the Consultant’s operations under this Agreement, whether such operations are by the Consultant or by its employees, subcontractors, or subconsultants.
The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis.
When coverage is provided on a “claims made basis,” Consultant will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.
Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover Consultant for all claims made by City arising out of any errors or omissions of Consultant, or its officers, employees, or agents during the time this Agreement was in effect.
7.2 Deductibility Limits for policies referred to in subparagraphs 7.1.1 and 7.1.2 shall not exceed $5,000 per occurrence.
7.3 Additional Insured. City of Rolling Hills, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs 7.1.1 and 7.1.2.
7.4 Primary Insurance. The insurance required in subparagraphs 7.1.1 and 7.1.2 shall be primary and not excess coverage.
42 09959.00000\34856779.1
7.5 Evidence of Insurance. Consultant shall furnish City, prior to the execution of this Agreement satisfactory evidence of the insurance required issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give City at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of Consultant to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefore at Consultant’s expense.
8.0 INDEMNIFICATION. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
9.0 GENERAL TERMS AND CONDITIONS.
9.1 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.
9.2 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the federal, state, county and city governments.
9.3 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances and codes of the federal, state, county and city governments.
9.4 Independent Contractor. Consultant is an independent contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between the City and the Consultant.
9.4.1 The Consultant shall be an independent contractor, and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the 43 09959.00000\34856779.1
Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants, or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement. Each Consultant employee shall remain in the fulltime employ of Consultant, and the City shall have no liability for payment to such Consultant employee of any compensation or benefits, including but not limited to workers’ compensation coverage, in connection with the performance of duties for the City.
9.5 Copyright. No reports, maps, or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.
9.6 Legal Construction.
9.6.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California.
9.6.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
9.6.3 The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions or interpretation or construction.
9.6.4 Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
9.7 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.
9.8 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants, and agents for the accuracy and competency of the information provided or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants, and agents. 44 09959.00000\34856779.1
9.9 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s work under this Agreement. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant.
9.10 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The City will control the physical location of such files during the term of this Agreement. Consultant shall provide any such files in its possession to City upon termination of the Agreement. Consultant will be entitled to retain copies of such files upon termination of this Agreement in accordance with law.
9.11 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
9.12 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
9.13 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
9.14 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses, and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
9.15 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.
45 46
47 09959.00000\34856779.1
EXHIBIT A
SCOPE OF SERVICES
1. Overview
The project shall consist of Consultant’s staff coordinating with the City of Rolling Hills Community and Planning Department to provide Code Compliance staff to the City. Al Brady shall be the Project Manager and is fully responsible for seeing that the project is completed in compliance with the provisions of the agreement.
2. Scope of Work
A. Consultant’s staff shall conduct all inspections and re‐inspections of single family and multi‐family properties and public facility properties and will identify and enforce all violations of City’s municipal code, ordinances, laws, and all applicable statutes.
Personnel shall issue notifications, letters, citations and warrants when necessary to achieve compliance. Staff will be required to document all complaints received, inspections conducted through photos, notes, and correspondences.
B. In addition to the services mentioned above, Consultant will provide the following services to the City (this is not intended to be a comprehensive list):
i. Investigate complaints from the public and staff regarding violations of the municipal codes, ordinances, standards and health and safety regulations. ii. Initiate contact with residents, business representatives, and other parties to explain the nature of the violations and encourage compliance with municipal codes, zoning and land use ordinances, and community standards. iii. Prepare notices of violation for non‐compliance according to applicable codes and regulations.
iv. Prepare reports for cases requiring legal action or civil abatement. v. When required, meet with legal counsel and provide testimony on criminal cases. vi. Maintain records of complaints, inspections, violation notices, and other field enforcement activities.
vii. Coordinate with City departments on cases as they relate to code enforcement. 48 09959.00000\34856779.1
EXHIBIT B
FEE AND COST SCHEDULE
Task Cost
Code Enforcement Supervision Services $65.00/ hour
49 Agenda Item No.: 8.H
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER AND AUTHORIZE CITY MANAGER TO EXECUTE
CONTRACT OR AGREEMENT WITH THE SOUTH BAY WORKFORCE
INVESTMENT BOARD (SBWIB) RELATED TO FILLING THE PARTTIME ADMINISTRATIVE CLERK VACANCY.
DATE: February 28, 2022
BACKGROUND:
As part of the 2022/2023 strategic goal to improve the attraction and retention of city employees, staff is recommending to use the South Bay Workforce Investment Board (SBWIB) free business and employments services as a resource. The One-Stop Business and Career Centers use the most cost-effective strategies to build a world-class workforce to be matched with quality businesses and jobs that are attracted to the local labor market. One Stop Centers help employers find workers and job seekers find employment and provide those services at NO COST.
Examples of free services the SBWIB provides include:
Recruitment Services
New hire and job placement resources
Publicizing Positions
Broadcasting Available Jobs to Candidates
Targeted Recruitments
Job Fairs
Business Support & Services
Rapid Response and Lay-Off Aversion services
Information on Business Incentives
Customized Training
No cost workshops
Incumbent Worker Training
50 Hiring Support
Screening/Assessment
Job Matching
Work Readiness Support
Skills Testing
Reference Checks
Referrals
SouthBayTraining.org
Apprenticeships
Custom Services
Subsidized Labor Programs
Transitional Subsidized Employment Program - Hire an entry level worker through the SBWIB and the SBWIB will cover a large portion of the employee’s wages for 10 months for private and non-profit organizations.
On-the-Job Training (WIOA program) - Hire a permanent employee ($15-$25/hr range) through the SBWIB and the SBWIB will reimburse up to 75% of the wages for up to 6 months for on the job training.
Hire an Intern - Student workers are available for summer jobs and year round part time work.
The SBWIB also has an apprenticeship for Cities program that could be explored.
At the February 14, 2022 City Council meeting, the Council unanimously directed staff to move to the next step and put something together that Council could approve. Staff provided the City Attorney with the On The Job Training Agreement supplied by the SBWIB for their review, input and/or revisions. The City Attorney's revised document is attached.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline.pdf
CL_AGN_220228_CC_SBWIB_OJTAgreementWIOA_redline_D2.pdf
51 1
On-the-Job Training (OJT) Agreement
WIOA
OJT Agreement No: 21-WXXX
Section 1: Contact Information
Complete the contact information for OJT provider and the EMPLOYER OJT PROVIDER: South Bay One-Stop
Business & Career Center
CONTACT PERSON:
DANIEL M. HANSEN
TELEPHONE NO:
310 680 3700
ADDRESS:
110 S. LA BREA AVENUE, SUITE 500
INGLEWOOD, CALIFORNIA 90301
EMAIL:
[email protected]
FAX NO:
310 680 4098
EMPLOYER: CONTACT PERSON/TITLE: TELEPHONE NO:
EMPLOYER ADDRESS: EMAIL: FAX NO:
# REGULAR EMPLOYEE:
# OJT TRAINEES:(EXCLUDED TRAINEE FOR
THIS AGREEMENT)
WORKERS’ COMP. INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
GENERAL LIABILITY INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
FEDERAL IRS ID NO:
Section 2: OJT Agreement
This On-the-Job Training (OJT) Agreement (the “Agreement”) is between the City of Rolling Hills, herein after called EMPLOYER and the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) on behalf of the City of Inglewood and the South Bay One-Stop Business & Career Centers (OJT Provider). Both parties agree to the terms and conditions set forth within this Agreement. The Agreement commences upon full execution of the Agreement and terminates on June 30, 2023.
Section 3: General Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS The parties agree:
1. The period covered by this Agreement shall not extend beyond the date specified, unless modified in writing and agreed upon by both parties by written amendment to this Agreement. But, in no event shall the duration of training and payment to the Employer for the extraordinary cost of training exceed the specified amount.
2. The terms and conditions of this Agreement may be amended during the contract period. All modifications or amendments to this Agreement shall be executed in writing and with the same formalities as this instrument.
3. The SBWIB, Inc. may immediately terminate this Agreement upon written notice to the Employer at such time as funds are not available to it through the United States Department of Labor or the State of California. In addition, The SBWIB, Inc. may immediately terminate this Agreement upon written notice 52 2
to the Employer for non-compliance or non-performance of the terms of this Agreement, or in the case an OJT Trainee (defined below) is found to be ineligible for program participation.
The Employer may terminate this Agreement at any time by providing 30 days written notice to the SBWIB, Inc. and OJT Provider.
4. There are no oral understandings or agreements not incorporated herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which OJT Provider may refer individual Workforce Innovation and Opportunity Act (“WIOA”) participants (“the OJT Trainees”) to the EMPLOYER to enable the OJT Trainees to take part in an OJT as the term is defined under the WIOA.
OJT DEFINITION
In accordance with the WIOA Program, the term “on-the-job training” means training by EMPLOYER that is provided to a paid OJT Trainee while engaged in productive work. This training will:
a) Provide knowledge or skills essential to the full and adequate performance of the job; b) Qualify for reimbursement to the EMPLOYER of up to 75% of the wage rate of the OJT Trainee, for the extraordinary costs of providing the training and additional supervision related to the training; and c) Limit the OJT agreement period of time for an OJT Trainee to become proficient in the occupation for which the training is being provided. In determining the length of the training, consideration should be given to the skill requirements of the occupation, the academic and occupational skill level of the OJT Trainee, the prior work experience of the OJT Trainee, and the individual employment plan, as appropriate.
EMPLOYER further agrees as follows:
A. TRAINING
1. If EMPLOYER agrees to employ the OJT Trainee, EMPLOYER agrees to develop a training plan (Exhibit A) for the OJT Trainee based on the skill needed for the OJT Trainee to be satisfactorily skilled in the OJT position.
2. In no event shall the OJT Provider reimburse the EMPLOYER more than 75% of the actual and reasonable cost, subject to the maximum amount set forth in accordance with Exhibit “A”, Maximum Reimbursement, for providing training under the terms hereof.
3. EMPLOYER shall not subcontract the OJT Trainee to any other employer or agency.
4. EMPLOYER shall ensure the OJT Trainee is paid the wage or salary indicated in this Agreement.
5. EMPLOYER provides the OJT Trainee with safety instructions and equipment necessary for reasonable protection against injury and damage. If the EMPLOYER provides special clothing or equipment to regular employees, the EMPLOYER shall provide the same type of clothing or equipment to the OJT Trainee performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal number of regular working hours exclusive of overtime and holiday pay). 53 3
B. FISCAL
1. EMPLOYER shall be reimbursed for the extraordinary training costs at a rate equivalent to no more than 75% of the OJT Trainee’s hourly wage rate for the training period. The parties agree that in no case can the total amount of expenditures exceed the sum of $12,960.00 per participant.
2. EMPLOYER shall ensure that each OJT Trainee is employed under a payroll system that includes documentation of attendance, dates worked and number of hours worked per date, computation of gross wages, deductions, and net pay, and a maintenance system for cancelled checks.
3. EMPLOYER shall submit monthly invoice to the SBWIB, Inc. by the third calendar day of each month for services rendered under this Agreement. Included with the invoice shall be copies of OJT Trainee’s payroll records, timecards, evaluation and skills/competencies achieved (signed by supervisor and trainee) to provide verification of training hours, wages paid, and skill/competencies achieved during the billing period. Invoices without signed payroll, timecard, evaluation and skill/competency records, will not be honored by SBWIB, Inc.
4. EMPLOYER understands that reimbursement is allowable only for the time the OJT Trainee is actually at work on the job. Costs to the EMPLOYER associated with vacation, holiday, sick leave, plant closures and other fringe benefits are not deemed to be training costs under this Agreement.
5. EMPLOYER understands that this Agreement is funded solely under the WIOA. In the event that WIOA is repealed or WIOA funds to the SBWIB, Inc. are terminated, this Agreement likewise terminates. EMPLOYER shall have no recourse to non-WIOA funds.
6. EMPLOYER and SBWIB, Inc, hereby agree that payment will be by SBWIB, Inc., draft within thirty (30) days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB, Inc. business, whichever occurs first.
7. EMPLOYER understands that payment may be withheld by the SBWIB, Inc. if EMPLOYER fails to comply with the provisions of this Agreement.
8. EMPLOYER shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., and its agent, the State or Department of Labor (DOL).
9. EMPLOYER understands that in the event the commitments made under this Agreement are not fulfilled, or OJT Trainees’ authorized training hours are not utilized, the SBWIB, Inc. reserves the right to reduce the Agreement to the actual level of performance in terms of the amounts of funds obligated.
Written notification to the EMPLOYER of such unilateral Agreement modification shall be provide by the SBWIB, Inc..
C. INSURANCE
EMPLOYER shall maintain adequate insurance protection covering its respective activities hereunder, including coverage for statutory workers’ compensation, general liability for bodily injury and property damage, as well as adequate coverage for vehicles (if applicable) which shall include:
(i) An Original General Liability Insurance Certificate containing evidence of coverage in the amount of at least $1 Million per occurrence with a General Aggregate of $2 Million or a Certificate of Self-Insurance covering these amounts. The City of Inglewood, SBWIB, Inc., its Employees, Officers, and Agents shall be named as additional insured. 54 4
(ii) Automobile Liability Insurance in the amount of at least $1 Million Dollars. If operation of a motor vehicle will not be required to perform any of the services contemplated by the Agreement, EMPLOYER can execute the automobile insurance waiver letter, which is attached hereto as Exhibit B and incorporated herein by reference.
(iii) Workers’ Compensation and Employer Liability (in limits not less than prescribed by state laws).
EMPLOYER shall furnish the SBWIB, Inc. a Certificate of Insurance from an insurer admitted to do business in the State of California.
D. RECORDS
1. The EMPLOYER shall maintain, preserve and make available records to support OJT payments until three (3) years after final payment under this Agreement. If any litigation, audit or claim has been initiated, the records will be maintained until a final determination has been made.
2. The EMPLOYER agrees that authorized representatives of SBWIB, Inc., State of California Employment Development Department, and the Department of Labor shall be given reasonable access to records that support OJT payments.
3. The EMPLOYER will report OJT hires and terminations to the SBWIB, Inc.
E. EMPLOYER ASSURANCES
1. If EMPLOYER employs the participant referred by the OJT Provider, EMPLOYER agrees to train the participant in the skills necessary to become a regular full-time unsubsidized employee in the occupation specified in Exhibit “A” of this Agreement.
2. EMPLOYER shall consider persons referred by the OJT Provider. The EMPLOYER retains the right to select or reject trainees(s) from the persons referred. Accordingly, the EMPLOYER absolves South Bay Workforce Investment Board, Inc. /South Bay One-Stop Business & Career Centers of responsibility in the final selection of any trainee.
3. EMPLOYER assures that, with respect to operations of WIOA funded activities, no person shall be denied employment benefit, or suffer discrimination of the grounds of race, color, religion, age, sex sexual orientation, national origin, citizenship, disability, or political affiliation or belief. The EMPLOYER agrees to comply with the provisions of Section 188, WIOA; Title VI of the Civil Rights Act of 1964, as amended; Sect. 504 of the Rehabilitation Act of 1973, as amended; Age Discrimination Act of 1975, as amended; and Title IX of the Education Amendments of 1972, as amended. EMPLOYER further assures that it will comply with 29 CFR part 37 and all other regulations implementing the laws listed above.
4. EMPLOYER assures no funds received under WIOA may be used for contributions on behalf of any participant to retirement systems or plans.
5. EMPLOYER assures that any trainee employed by EMPLOYER is the employee of EMPLOYER and not of the SBWIB, Inc. nor shall the SBWIB, Inc. retain any right to direct or control trainee's activities while employed by EMPLOYER, except to the extent necessary to secure training benefits under the WIOA program.
6. EMPLOYER assures that EMPLOYER will consider retaining a trainee as an employee upon completion of training, but is not obligated to retain the trainee. EMPLOYER may consider trainee's overall performance, the EMPLOYER’s needs, and personnel practices. 55 5
F. INDEMNIFICATION
EMPLOYER agrees to indemnify and hold harmless the South Bay Workforce Investment Board, Inc., their officers, directors, employees and agents from and against every expense, liability or payment by reason of injury (including death) to persons or damage to property suffered through any negligence of EMPLOYER, its officers, directors, employees or agents arising from the performance of this Agreement.
G. ADDITIONAL TERMS
1. EMPLOYER agrees that wage and labor standards will be adhered to and to pay the OJT Trainee at the same rates, including increases, and benefits as trainees or employees who are situated in similar jobs. Such rates shall be in accordance with applicable law, but in no event less than the higher specified in section 6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local minimum wage law.
2. EMPLOYER certifies that the OJT will not impair existing agreements for services or collective bargaining agreements and that either it has the concurrence of the appropriate labor organization as to the design and conduct of an OJT, or it has no collective bargaining agreement with a labor organization that covers the OJT position.
3. EMPLOYER further assures that OJT funds will not be used to assist, promote or deter union organizing.
4. EMPLOYER assures that they have not been debarred or suspended in regard to federal funding.
5. EMPLOYER certifies that no member of the OJT Trainee’s immediate family is engaged in an administrative capacity for the EMPLOYER, or will directly supervise the OJT Trainee. For the purpose of this Agreement, the term immediate family means spouse (common law or otherwise), child, mother, father, brother, brother-in-law, sister, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-inlaw, aunt, uncle, niece, nephew, stepparent and stepchild, or other such relationship which would give rise to a substantial appearance of impropriety if the person were to be hired by the EMPLOYER. The term administrative capacity means persons who have overall administrative responsibility for a program including but not limited to selection, hiring, or supervisory responsibilities.
6. EMPLOYER assures that the OJT Trainee(s) will not be employed to carry out the construction, operation or maintenance of any part of a facility that is used or to be used for sectarian instruction or a place for religious worship.
7. EMPLOYER shall ensure than no currently employed worker is displaced by any OJT Trainee, including partial displacement such as a reduction in non-overtime hours, wages, employment benefits, and/or infringement on promotional opportunity.
8. EMPLOYER shall not hire OJT Trainee where any other individual is on layoff from the same or a substantially equivalent job, or terminate the employment of any regular employee with the intention of filling the vacancy so created with an OJT Trainee.
9. EMPLOYER agrees to treat the participant like the EMPLOYER’S other employees with regard to wages, including periodic scheduled increase not related to individual performance, vacations and sick leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other disability insurance during and after the training period.
10. EMPLOYER shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section 8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the federal Drug Free Workplace Act of 1998, including its implementing regulations (29 CFR Part 98, 56 6
commencing with 98.600)
11. EMPLOYER shall comply with the Child Support Compliance Act of the State of California, as implemented by the Employment Development Department.
12. EMPLOYER agrees to comply with the WIOA, with rules and regulations promulgated there under, and all applicable Federal State, and local laws and regulations relating to employment, equal opportunity and discrimination, safety, and labor standards, business licensing, taxation, and insurance requirements.
13. If applicable, EMPLOYER shall comply with Davis-Bacon Act requirements that all laborers and mechanics employed by EMPLOYER, or its contractors or subcontractors, in any construction, alteration or repair, including painting and decorating of projects and buildings funded with federal funds, shall be paid wages at least equal to the established local prevailing wage for the position.
H. GRIEVANCE PROCEDURE
EMPLOYER will use its own written grievances procedures to resolve non-WIOA related problems that may arise between EMPLOYER and OJT Trainee. WIOA-related grievances that may arise between EMPLOYER and OJT Trainee will be resolved in accordance the Grievance Procedures established by the SBWIB, Inc. or such other authorized body as may be identified under WIOA. Such procedures may include observation and monitoring of the OJT.
EMPLOYER shall make reasonable efforts to resolve any grievance arising out of OJT activities and refrain from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise take reprisal against an OJT Trainee filing a complaint concerning WIOA programs or activities.
I. RETENTION
EMPLOYER agrees to consider retaining the OJT Trainee as a regular employee, upon successful completion of training, at the post-training wage rate, specified in this Agreement, and at a full-time scheduled number of work hours. The EMPLOYER acknowledges that its decision not to retain an OJT Trainee who has successfully completed training may be grounds for disqualification for subsequent additional OJT agreements.
SIGNATURES OF PARTIES
The parties hereto have executed this Agreement on this date and year first above written.
EMPLOYER
By: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Title: ______________________________________
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
57 7
_______________________________________________
Jan Vogel, Chief Executive Officer
APPROVED AS TO FORM:
______________________________
Jack Ballas, Attorney-at-Law
58 8
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET CODE: ___________________________ SVP CODE: _________________
2. EMPLOYER: _____________________________________________________________________ NAICS: _____________________________
3. ADDRESS: ___________________________________________________________________________________________________________
4. CONTACT PERSON/TITLE: ______________________________________________________ TELEPHONE: _________________________
5. START DATE: * NTICIPATED END DATE: * WAGE AT COMPLETION: _______________
6. Hrs. per day: * a.m. to * p.m. (Hrs. /day ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun. *To be determined at time of employment
7. Hourly
Wage
Start
1 Hours/
Weeks
2 Number of
Training
Weeks
3 Total Cost of
Occupation Col.
1x2x3
4 OJT
Reimbursement
5 Number of OJT
Employees
Occupation
6 Total
Cost Col. 6x4
7 Total
Reimbursement
8 40 12 50%
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF WEEKS
Participant(s) will be able to: At the end of Week
59 9
Exhibit B
(Automobile Insurance Waiver Letter)
Operation of a motor vehicle will not be required to perform any of the services contemplated by the Agreement between the South Bay Workforce Investment Board, Inc. and the City of Rolling Hills. Therefore, neither company owned or operated vehicles nor participants’ vehicles will be used to perform said services.
Name: ________________________________________________________________________ (Printed name and title of authorized signatory)
Signature: _________________________________________ Date: ______________________ 60 1
On-the-Job Training (OJT) Agreement
WIOA
OJT Agreement No: 21-WXXX
Section 1: Contact Information
Complete the contact information for OJT provider and the EMPLOYER OJT PROVIDER: South Bay One-Stop
Business & Career Center
CONTACT PERSON:
DANIEL M. HANSEN
TELEPHONE NO:
310 680 3700
ADDRESS:
110 S. LA BREA AVENUE, SUITE 500
INGLEWOOD, CALIFORNIA 90301
EMAIL:
[email protected]
FAX NO:
310 680 4098
EMPLOYER: CONTACT PERSON/TITLE: TELEPHONE NO:
EMPLOYER ADDRESS: EMAIL: FAX NO:
# REGULAR EMPLOYEE:
# OJT TRAINEES:(EXCLUDED TRAINEE FOR
THIS AGREEMENT)
WORKERS’ COMP. INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
GENERAL LIABILITY INSURANCE CARRIER: POLICY NO:
POLICY PERIOD:
FEDERAL IRS ID NO:
Section 2: OJT Agreement
This On-the-Job Training (OJT) Agreement (the “Agreement”) is between the City of Rolling Hills, herein after called EMPLOYER and the South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) on behalf of the City of Inglewood and the South Bay One-Stop Business & Career Centers (OJT Provider). Both parties agree to the terms and conditions set forth within this Agreement. The Agreement commences upon full execution of the Agreement and terminates on June 30, 2023.
Section 3: General Terms and Conditions
CONTRACT PERIOD: ENTRY PERIOD: EXTENSIONS: AMENDMENTS: CANCELLATIONS The parties agree:
1. The period covered by this Agreement shall not extend beyond the date specified, unless modified in writing and agreed upon by both parties by written amendment to this Agreement. But, in no event shall the duration of training and payment to the Employer for the extraordinary cost of training, which is the upfront cost associated with employing and training an OJT Trainee, exceed the specified amount.
2. The terms and conditions of this Agreement may be amended during the contract period. All modifications or amendments to this Agreement shall be executed in writing and with the same formalities as this instrument.
3. The SBWIB, Inc. may immediately terminate this Agreement upon written notice to the Employer at such time as funds are not available to it through the United States Department of Labor or the State of California. In addition, The SBWIB, Inc. may immediately terminate this Agreement upon written notice 61 2
to the Employer for non-compliance or non-performance of the terms of this Agreement, or in the case an OJT Trainee (defined below) is found to be ineligible for program participation.
The Employer may terminate this Agreement at any time by providing 30 days written notice to the SBWIB, Inc. and OJT Provider.
4. There are no oral understandings or agreements not incorporated herein.
CONTRACT PURPOSE
The purpose of this Agreement is to establish the general terms and conditions under which OJT Provider may refer individual Workforce Innovation and Opportunity Act (“WIOA”) participants (“the OJT Trainees”) to the EMPLOYER to enable the OJT Trainees to take part in an OJT as the term is defined under the WIOA.
OJT DEFINITION
In accordance with the WIOA Program, the term “on-the-job training” means training by EMPLOYER that is provided to a paid OJT Trainee while engaged in productive work. This training will:
a) Provide knowledge or skills essential to the full and adequate performance of the job; b) Qualify for reimbursement to the EMPLOYER of up to 75% of the wage rate of the OJT Trainee, for the extraordinary costs of providing the training and additional supervision related to the training; and c) Limit the OJT agreement period of time for an OJT Trainee to become proficient in the occupation for which the training is being provided. In determining the length of the training, consideration should be given to the skill requirements of the occupation, the academic and occupational skill level of the OJT Trainee, the prior work experience of the OJT Trainee, and the individual employment plan, as appropriate.
EMPLOYER further agrees as follows:
A. TRAINING
1. If EMPLOYER agrees to employ the OJT Trainee, EMPLOYER agrees to develop a training plan (Exhibit A) for the OJT Trainee based on the skill needed for the OJT Trainee to be satisfactorily skilled in the OJT position.
2. In no event shall the OJT Provider reimburse the EMPLOYER more than 75% of the actual and reasonable cost, subject to the maximum amount set forth in accordance with Exhibit “A”, Maximum Reimbursement, for providing training under the terms hereof.
3. EMPLOYER shall not subcontract the OJT Trainee to any other employer or agency.
4. EMPLOYER shall ensure the OJT Trainee is paid the wage or salary indicated in this Agreement.
5. EMPLOYER provides the OJT Trainee with safety instructions and equipment necessary for reasonable protection against injury and damage. If the EMPLOYER provides special clothing or equipment to regular employees, the EMPLOYER shall provide the same type of clothing or equipment to the OJT Trainee performing similar work.
6. The training will, to maximum extent feasible, contribute to the occupational development or upward mobility of individual participants.
7. Reimbursement under OJT will be limited to cost incurred during the basic work week (i.e. the normal number of regular working hours exclusive of overtime and holiday pay). 62 3
B. FISCAL
1. EMPLOYER shall be reimbursed for the extraordinary training costs, which is the upfront cost associated with employing and training an OJT Trainee, at a rate equivalent to no more than 75% of the OJT Trainee’s hourly wage rate for the training period. The parties agree that in no case can the total amount of expenditures exceed the sum of $12,960.00 per participant.
2. EMPLOYER shall ensure that each OJT Trainee is employed under a payroll system that includes documentation of attendance, dates worked and number of hours worked per date, computation of gross wages, deductions, and net pay, and a maintenance system for cancelled checks.
3. EMPLOYER shall submit monthly invoice to the SBWIB, Inc. by the third calendar day of each month for services rendered under this Agreement. Included with the invoice shall be copies of OJT Trainee’s payroll records, timecards, evaluation and skills/competencies achieved (signed by supervisor and trainee) to provide verification of training hours, wages paid, and skill/competencies achieved during the billing period. Invoices without signed payroll, timecard, evaluation and skill/competency records, will not be honored by SBWIB, Inc.
4. EMPLOYER understands that reimbursement is allowable only for the time the OJT Trainee is actually at work on the job. Costs to the EMPLOYER associated with vacation, holiday, sick leave, plant closures and other fringe benefits are not deemed to be training costs under this Agreement.
5. EMPLOYER understands that this Agreement is funded solely under the WIOA. In the event that WIOA is repealed or WIOA funds to the SBWIB, Inc. are terminated, this Agreement likewise terminates. EMPLOYER shall have no recourse to non-WIOA funds.
6. EMPLOYER and SBWIB, Inc, hereby agree that payment will be by SBWIB, Inc., draft within thirty (30) days following receipt and approval of each monthly invoice or within the course of ordinary SBWIB, Inc. business, whichever occurs first.
7. EMPLOYER understands that payment may be withheld by the SBWIB, Inc. if EMPLOYER fails to comply with the provisions of this Agreement.
8. EMPLOYER shall be responsible to repay any disallowed costs as determined by the SBWIB, Inc., and its agent, the State or Department of Labor (DOL).
9. EMPLOYER understands that in the event the commitments made under this Agreement are not fulfilled, or OJT Trainees’ authorized training hours are not utilized, the SBWIB, Inc. reserves the right to reduce the Agreement to the actual level of performance in terms of the amounts of funds obligated.
Written notification to the EMPLOYER of such unilateral Agreement modification shall be provide by the SBWIB, Inc..
C. INSURANCE
EMPLOYER shall maintain adequate insurance protection covering its respective activities hereunder, including coverage for statutory workers’ compensation, general liability for bodily injury and property damage, as well as adequate coverage for vehicles (if applicable) which shall include:
(i) An Original General Liability Insurance Certificate containing evidence of coverage in the amount of at least $1 Million per occurrence with a General Aggregate of $2 Million or a Certificate of Self-Insurance covering these amounts. The City of Inglewood and SBWIB, Inc., its Employees, Officers, and Agents shall be named as additional insured. 63 4
(ii) Automobile Liability Insurance in the amount of at least $1 Million Dollars. If operation of a motor vehicle will not be required to perform any of the services contemplated by the Agreement, EMPLOYER can execute the automobile insurance waiver letter, which is attached hereto as Exhibit B and incorporated herein by reference.
(iii) Workers’ Compensation and Employer Liability (in limits not less than prescribed by state laws).
EMPLOYER shall furnish the SBWIB, Inc. a Certificate of Insurance from an insurer admitted to do business in the State of California.
D. RECORDS
1. The EMPLOYER shall maintain, preserve and make available records to support OJT payments until three (3) years after final payment under this Agreement. If any litigation, audit or claim has been initiated, the records will be maintained until a final determination has been made.
2. The EMPLOYER agrees that authorized representatives of SBWIB, Inc., State of California Employment Development Department, and the Department of Labor shall be given reasonable access to records that support OJT payments.
3. The EMPLOYER will report OJT hires and terminations to the SBWIB, Inc.
E. EMPLOYER ASSURANCES
1. If EMPLOYER employs the participant referred by the OJT Provider, EMPLOYER agrees to train the participant in the skills necessary to become a regular full-time unsubsidized employee in the occupation specified in Exhibit “A” of this Agreement.
2. EMPLOYER shall consider persons referred by the OJT Provider. The EMPLOYER retains the right to select or reject trainees(s) from the persons referred. Accordingly, the EMPLOYER absolves South Bay Workforce Investment Board, Inc. /South Bay One-Stop Business & Career Centers of responsibility in the final selection of any trainee.
3. EMPLOYER assures that, with respect to operations of WIOA funded activities, no person shall be denied employment benefit, or suffer discrimination of the grounds of race, color, religion, age, sex sexual orientation, national origin, citizenship, disability, or political affiliation or belief. The EMPLOYER agrees to comply with the provisions of Section 188, WIOA; Title VI of the Civil Rights Act of 1964, as amended; Sect. 504 of the Rehabilitation Act of 1973, as amended; Age Discrimination Act of 1975, as amended; and Title IX of the Education Amendments of 1972, as amended. EMPLOYER further assures that it will comply with 29 CFR part 37 and all other regulations implementing the laws listed above.
4. EMPLOYER assures no funds received under WIOA may be used for contributions on behalf of any participant to retirement systems or plans.
5. EMPLOYER assures that any trainee employed by EMPLOYER is the employee of EMPLOYER and not of the SBWIB, Inc. nor shall the SBWIB, Inc. retain any right to direct or control trainee's activities while employed by EMPLOYER, except to the extent necessary to secure training benefits under the WIOA program.
6. EMPLOYER assures that EMPLOYER will consider retaining a trainee as an employee upon completion of training, but is not obligated to retain the trainee. EMPLOYER may consider trainee's overall performance, the EMPLOYER’s needs, and personnel practices. 64 5
F. INDEMNIFICATION
EMPLOYER agrees to indemnify and hold harmless the South Bay Workforce Investment Board, Inc., their officers, directors, employees and agents from and against every expense, liability or payment by reason of injury (including death) to persons or damage to property suffered through any negligence of EMPLOYER, its officers, directors, employees or agents arising from the performance of this Agreement.
G. ADDITIONAL TERMS
1. EMPLOYER agrees that wage and labor standards will be adhered to and to pay the OJT Trainee at the same rates, including increases, and benefits as trainees or employees who are situated in similar jobs. Such rates shall be in accordance with applicable law, but in no event less than the higher specified in section 6(a) (1) of the Fair Labor Standards Act of 1938 or the applicable state or local minimum wage law.
2. EMPLOYER certifies that the OJT will not impair existing agreements for services or collective bargaining agreements and that either it has the concurrence of the appropriate labor organization as to the design and conduct of an OJT, or it has no collective bargaining agreement with a labor organization that covers the OJT position.
3. EMPLOYER further assures that OJT funds will not be used to assist, promote or deter union organizing.
4. EMPLOYER assures that they have not been debarred or suspended in regard to federal funding.
5. EMPLOYER certifies that no member of the OJT Trainee’s immediate family is engaged in an administrative capacity for the EMPLOYER, or will directly supervise the OJT Trainee. For the purpose of this Agreement, the term immediate family means spouse (common law or otherwise), child, mother, father, brother, brother-in-law, sister, sister-in-law, daughter-in-law, son-in-law, mother-in-law, father-inlaw, aunt, uncle, niece, nephew, stepparent and stepchild, or other such relationship which would give rise to a substantial appearance of impropriety if the person were to be hired by the EMPLOYER. The term administrative capacity means persons who have overall administrative responsibility for a program including but not limited to selection, hiring, or supervisory responsibilities.
6. EMPLOYER assures that the OJT Trainee(s) will not be employed to carry out the construction, operation or maintenance of any part of a facility that is used or to be used for sectarian instruction or a place for religious worship.
7. EMPLOYER shall ensure than no currently employed worker is displaced by any OJT Trainee, including partial displacement such as a reduction in non-overtime hours, wages, employment benefits, and/or infringement on promotional opportunity.
8. EMPLOYER shall not hire OJT Trainee where any other individual is on layoff from the same or a substantially equivalent job, or terminate the employment of any regular employee with the intention of filling the vacancy so created with an OJT Trainee.
9. EMPLOYER agrees to treat the participant like the EMPLOYER’S other employees with regard to wages, including periodic scheduled increase not related to individual performance, vacations and sick leave, fringe benefits, holiday pay, overtime, and other benefits, Workers’ Compensation, or other disability insurance during and after the training period.
10. EMPLOYER shall comply with California Drug-Free Workplace Act of 1990 (Cal Gov. Code Section 8350 et seq) as amended, including provision of the requisite certification as set forth therein; and the 65 6
federal Drug Free Workplace Act of 1998, including its implementing regulations (29 CFR Part 98, commencing with 98.600)
11. EMPLOYER shall comply with the Child Support Compliance Act of the State of California, as implemented by the Employment Development Department.
12. EMPLOYER agrees to comply with the WIOA, with rules and regulations promulgated there under, and all applicable Federal State, and local laws and regulations relating to employment, equal opportunity and discrimination, safety, and labor standards, business licensing, taxation, and insurance requirements.
13. If applicable, EMPLOYER shall comply with Davis-Bacon Act requirements that all laborers and mechanics employed by EMPLOYER, or its contractors or subcontractors, in any construction, alteration or repair, including painting and decorating of projects and buildings funded with federal funds, shall be paid wages at least equal to the established local prevailing wage for the position.
H. GRIEVANCE PROCEDURE
EMPLOYER will use its own written grievances procedures to resolve non-WIOA related problems that may arise between EMPLOYER and OJT Trainee. WIOA-related grievances that may arise between EMPLOYER and OJT Trainee will be resolved in accordance the Grievance Procedures established by the SBWIB, Inc. or such other authorized body as may be identified under WIOA. Such procedures may include observation and monitoring of the OJT.
EMPLOYER shall make reasonable efforts to resolve any grievance arising out of OJT activities and refrain from actions, which harass, antagonize, intimidate, coerce, threaten, discriminate, or otherwise take reprisal against an OJT Trainee filing a complaint concerning WIOA programs or activities.
I. RETENTION
EMPLOYER agrees to consider retaining the OJT Trainee as a regular employee, upon successful completion of training, at the post-training wage rate, specified in this Agreement, and at a full-time scheduled number of work hours. The EMPLOYER acknowledges that its decision not to retain an OJT Trainee who has successfully completed training may be grounds for disqualification for subsequent additional OJT agreements.
SIGNATURES OF PARTIES
The parties hereto have executed this Agreement on this date and year first above written.
EMPLOYER
By: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Title: ______________________________________
66 7
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC.
_______________________________________________
Jan Vogel, Chief Executive Officer
APPROVED AS TO FORM:
______________________________
Jack Ballas, Attorney-at-Law
67 8
EXHIBIT "A"
SOUTH BAY WORKFORCE INVESTMENT BOARD, INC. / SOUTH BAY ONE-STOP BUSINESS & CAREER CENTERS
ON-THE-JOB TRAINING/EMPLOYABILITY DEVELOPMENT PLAN
1. OCCUPATION: ___________________________________ ONET CODE: ___________________________ SVP CODE: _________________
2. EMPLOYER: _____________________________________________________________________ NAICS: _____________________________
3. ADDRESS: ___________________________________________________________________________________________________________
4. CONTACT PERSON/TITLE: ______________________________________________________ TELEPHONE: _________________________
5. START DATE: * ANTICIPATED END DATE: * WAGE AT COMPLETION:
_______________
6. Hrs. per day: * a.m. to * p.m. (Hrs. /day ) Circle days/wk.: Mon. Tue. Wed. Thurs. Fri. Sat. Sun. *To be determined at time of employment
7. Hourly
Wage
Start
1 Hours/
Weeks
2 Number of
Training
Weeks
3 Total Cost of
Occupation Col.
1x2x3
4 OJT
Reimbursement
5 Number of OJT
Employees
Occupation
6 Total
Cost Col. 6x4
7 Total
Reimbursement
8 40 12 75%
8. TRAINING OUTLINE:
SKILLS/COMPETENCIES TO BE ACHIEVED ESTIMATED NUMBER
OF WEEKS
Participant(s) will be able to: At the end of Week
68 9
Exhibit B
(Automobile Insurance Waiver Letter)
Operation of a motor vehicle will not be required to perform any of the services contemplated by the Agreement between the South Bay Workforce Investment Board, Inc. and the City of Rolling Hills. Therefore, neither company owned or operated vehicles nor participants’ vehicles will be used to perform said services.
Name: ________________________________________________________________________ (Printed name and title of authorized signatory)
Signature: _________________________________________ Date: ______________________ 69 Agenda Item No.: 8.I
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER PROFESSIONAL SERVICES AGREEMENT AND
AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT
AMENDMENT WITH THE PALOS VERDES PENINSULA LAND
CONSERVANCY TO PROVIDE ONE-YEAR FIRE FUEL MAINTENANCE
SERVICE FOR PHASE 3 AREA.
DATE: February 28, 2022
BACKGROUND:
On February 14, 2022, the City Council voted unanimously to direct staff to prepare an amendment with the Palos Verdes Peninsula Land Conservancy for one year maintenance of the Phase 3 area for $14,000.00.
DISCUSSION:
In January 2022, the City paid the Conservancy a fixed sum of $119,800 for work completed in 2021, including annual mowing for Phase 1 and 2 areas, and Acacia removal, mowing and weeding for Phase 3 area. One-year maintenance of Phase 3 area for 2022 will bring the total annual expenditure for 2022 to $46,800 as shown in the table below.
PHASE 1 PHASE 2 PHASE 3 TOTAL
2019
$34,200 (Initial
Cost)
$34,200
2020
$12,000
(Maintenance)
$50,000 (Initial
Cost)
$62,000
2021
$12,000
(Maintenance)
$20,800
(Maintenance)
$87,000 (Initial
Cost)
$119,800
2022
$12,000
(Maintenance)
$20,800
(Maintenance)
$14,000
(Maintenance)
$46,800
2023
$20,800
(Maintenance)
-- $20,800+
70 2024 -- --
FISCAL IMPACT:
There is available budget from the Emergency Preparedness account for the $14,000 expense.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PVP Land Conservancy Agreement_2019-11-15.pdf
PVP Land Conservancy 1st Amendment 2020_06_08.pdf
Second Amendment to Fire Fuel Abatement 07.12.2021 Signed.pdf Third Amendment to Fire Fuel Abatement (conservancy)-c1.pdf PVPLC Reducing Fuel Load Project Maintenance RH 2022-c1.pdf 71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 94
95 Fire Fuel Abatement
Third Amendment to Agreement
- 1 -
CITY OF ROLLING HILLS
THIRD AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT
THIS THIRD AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT is made and entered into as of February 28, 2022 by and between the CITY OF ROLLING HILLS, a municipal corporation ("City") and the PALOS VERDES PENINSULA LAND CONSERVANCY, a California public benefit corporation ("Conservancy").
R E C I T A L S
A. City and Conservancy entered into an Agreement for Fire Fuel Abatement dated October 21, 2019 whereby Conservancy is obligated to remove the fire fuel on the land under the City’s control as a fire hazard abatement measure for the direct benefit of Rolling Hills residents (the “Agreement”).
B. In 2020, the City paid Conversancy the fixed sum of $34,200 for services rendered under the Agreement.
C. City and Conservancy entered into a First Amendment to Agreement for Fire Fuel Abatement dated June 8, 2020 to expand the scope of work and increase the cost to include additional areas of work and work days for acacia and non-native shrub/tree removal and mustard mowing services (the “First Amendment”).
D. In 2020, the City paid Conversancy the fixed sum of $50,000 for services rendered under the First Amendment. In 2020, the City also paid Conservancy $12,000 for annual mowing services. The total amount the City paid to the Conservancy in 2020, for all services was $96,200.
E. City and Conservancy entered into a Second Amendment to Agreement for Fire Fuel Abatement dated July 13, 2021 to expand the scope of work and add funds for the expanded scope of work (the “Second Amendment”). In January 2022, the City paid Conservancy the fixed sum of $119,800.
96 Fire Fuel Abatement
Third Amendment to Agreement
- 2 -
F. City and Conservancy now desire to enter into this Third Amendment to Agreement for Fire Fuel Abatement to expand the scope of work and add funds for the expanded scope of work (the “Third Amendment”).
G. Conservancy has represented to City that it has the expertise, experience and qualifications to perform or cause the performance of the services.
NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Conservancy agree as follows:
1. City and Conservancy agree to amend and supplement the Scope of Services for the Agreement Exhibit A and the Scope of Services (Supplemental) attached to the Second Amendment as Exhibit A with the Scope of Services (Second Supplemental) attached to this Third Amendment as Exhibit A and incorporated herein by reference.
2. Section 2 “Compensation” of the Agreement is amended to read as follows:
A. In 2021, City shall pay Conservancy the fixed sum of $87,000 for the services described in Exhibit A (Supplemental), and $32,800 for mowing services ($12,000 for annual mowing services and $20,800 for follow up mustard mowing services), for a total amount not to exceed $119,800, and representing the total compensation for all work, labor, equipment, materials and expenses incurred by Conservancy in 2021. Conservancy shall submit an invoice to City upon completion of the services and the City will make payment within 10 days of the close of the month in which work was performed.
B. In 2022, City shall pay Conservancy $46,800 for mowing services ($12,000 for annual mowing services and $34,800 for follow up mustard mowing services), representing the total compensation for all work, labor, equipment, materials and expenses incurred by Conservancy in 2022. Conservancy shall submit an invoice to City upon completion of the services and the City will make payment within 10 days of the close of the month in which work was performed.
C. In 2023, City shall pay Conservancy $20,800 for follow up mustard mowing services.
D. Prevailing Wage. Conservancy or its contractor shall abide be the minimum prevailing rate of wages as determined by the State of California, Department of Industrial Relations for each craft, classification, or type of workman employed to carry out provisions of the Agreement. During the term of this Agreement, Conservancy shall keep on file sufficient evidence of its employee compensation to enable verification of compliance of Prevailing Wages as established by State of California, Department of Industrial Relations.
3. All terms and conditions of the Agreement not amended by the First Amendment, Second Amendment, and this Third Amendment remain in full force and effect. 97 Fire Fuel Abatement
Third Amendment to Agreement
- 3 -
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Third Amendment to be executed by setting hereunto their names, titles, hands, and seals this 28th day of February 2022.
CONSERVANCY: ______________________________________________________ ______________________________________________________
(Title)
CITY:______________________________________________________________________ Elaine Jeng, City Manager of the City of Rolling Hills
Attested:_____________________________________________________________________ Christian Horvath, City Clerk of the City of Rolling Hills Date: _________________
98 1
Scope of Services (Second
Supplemental)
Proposal to the City of Rolling Hills
Fuel Load Reduction in 2022
(Phase III Maintenance)
Submitted by the Palos Verdes Peninsula Land Conservancy The Palos Verdes Peninsula Land Conservancy (Conservancy) is intimately aware of the fire concerns on the Palos Verdes Peninsula, and continues to discuss measures to reduce fire risk with the four peninsula cities. Conservancy staff members continue to work with City of Rolling Hills staff to implement fuel modification work as required by County Department of Agriculture Weights and Measures as part of landowner responsibilities for fuel modification near adjacent homes as well as measures above and beyond. Additionally, the Conservancy clears over 90 acres of weeds in restoration sites within the Palos Verdes Nature Preserve and clears 30+ miles of trails annually. This weeding approach is very specialized and must be accomplished while complying with the NCCP/HCP implementation guidelines and respecting the natural resources on the preserve. We understand that the city desires to continue to prioritize efforts to reduce fuel load in Preserve areas, and the Conservancy understands that vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the Conservancy is offering technical expertise to aid the City and augment city staff in the effort to continue reduce fuel load vegetation by targeting the removal of invasive plants such as Mustard and other non-native plants, which in turn improves habitat for local wildlife, including the federally threatened coastal California gnatcatcher, the cactus wren, a state species of concern and the federally endangered Palos Verdes Blue Butterfly.
This proposal outlines the potential areas for this extra 2022 maintenance work. The areas identified in Portuguese Bend Reserve include the areas abutting and leading into Rolling Hills in Portuguese Canyon. In total, an approximate 7.5 acres of fuel load reduction were implemented in 2021 which was a combination of removing Acacia and mowing dry brush. This proposal outlines the areas that would be mowed as part of maintenance for the 2022 work for onetime grant from the city up to $14,000. 99 2
Mowing Sites
Budget
The budget reflects a typical mowing project within the preserve with minimal disturbance to native habitat and to the surrounding vegetation, following NCCP/HCP protocols. Careful mowing proposed in this project, increase the habitat value for the federally threatened coastal California gnatcatcher and cactus wren, a state species of concern, as well as other native species while providing public benefit. These costs reflect the estimated time it would take the contractors to complete the project using hand tools and machinery and oversight and bird monitoring by Conservancy biologists to assure that best management practices are implemented (ie. minimization and avoidance measures such as nesting bird surveys are required by the NCCP/HCP). Included in this project is preventing any regrowth of previously removed Acacia and other non-native shrubs.
Project Acres Budget
Phase III one year of maintenance ~7.5 $14,000
One-time Project Total ~7.5 $14,000
100
Agenda Item No.: 8.J
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ADOPTION OF RESOLUTIONS CORRECTING AND RE-ESTABLISHING THE FISCAL YEAR 2020/21 AND FISCAL YEAR 2021/22 ARTICLE XIIIB APPROPRIATIONS LIMIT DATE: February 28, 2022
BACKGROUND:
In 1979, Proposition 4 was approved by California voters, amending the California Constitution and adding Article XIII-B. Proposition 4 imposed a limit on appropriations from the proceeds of taxes. Article XIII-B requires that each local jurisdiction in California annually calculate and adopt by resolution their appropriation limit, which is adjusted each year by a combination of a statewide change in per capita income factor and the change in population in either the county or city.
DISCUSSION:
The calculations of the Fiscal Years 2020/21 and 2021/22 appropriations limits were incorrect.
As a result, the appropriations limit for each year has been recalculated, and the correct amounts need to be established by resolution.
FISCAL IMPACT:
None.
RECOMMENDATION:
Staff recommends that City Council adopt Resolution Nos. 1289 and 1290.
ATTACHMENTS:
ResolutionNo1289_AmendingResNo1254_FY2020-21_AppropLimit.pdf ResolutionNo1290_AmendingResNo1282_FY2021-22_AppropLimit.pdf 101
Resolution No. 1289 -1-
RESOLUTION NO. 1289
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1254 TO
CORRECT AND RE-ESTABLISH THE 2020-21 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance figures reflect the following statistics relevant to the calculation of the 2020-21 Fiscal Year Appropriations Limit:
California per capita personal income, 3.73% (plus three point seven three percent).
Population Adjustments for County of Los Angeles for FY 2020-21, -0.11% (less zero point one one percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the Constitution of the State of California, the following figure accurately represents the 2020-21 Fiscal Year Appropriation Limit of the City of Rolling Hills: $1,780,836.
Section 2. The City Clerk shall certify to the passage of Resolution No. 1289.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2022. ____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
102
Resolution No. 1289 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1289 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1254 TO
CORRECT AND RE-ESTABLISH THE 2020-21 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
Was approved and adopted at a regular meeting of the City Council on February 28, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
CHRISTIAN HORVATH
CITY CLERK
103
Resolution No. 1290 -1-
RESOLUTION NO. 1290
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1282 TO
CORRECT AND RE-ESTABLISH THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance figures reflect the following statistics relevant to the calculation of the 2021-22 Fiscal Year Appropriations Limit:
California per capita personal income, 5.73% (plus five point seven three percent).
Population Adjustments for City of Rolling Hills for FY 2021-22, -0.59% (less zero-point five nine percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the Constitution of the State of California, the following figure accurately represents the 2021-22 Fiscal Year Appropriation Limit of the City of Rolling Hills: $1,871,769.
Section 2. The City Clerk shall certify to the passage of Resolution No. 1290.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2022. ____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
104
Resolution No. 1290 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1290 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING RESOLUTION NO. 1282 TO
CORRECT AND RE-ESTABLISH THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
Was approved and adopted at a regular meeting of the City Council on February 28, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
CHRISTIAN HORVATH
CITY CLERK
105
Agenda Item No.: 8.K
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE UPDATED AGREEMENT BETWEEN TURBO DATA
SYSTEMS AND THREE PENINSULA CITIES (ROLLING HILLS,
ROLLING HILLS ESTATES, AND RANCHO PALOS VERDES) TO
PROVIDE PARKING CITATION ADMINISTRATIVE SERVICES.
DATE: February 28, 2022
BACKGROUND:
On November 23, 1993, the cities of Rolling Hills, Rolling Hills Estates, and Rancho Palos Verdes entered into an agreement with Turbo Data Systems, Inc. (TDS) to perform Parking Citation Administrative Services. This decision was the result of Assembly Bill No. 408 (ab 408) which decriminalized parking citations, removed processing parking citations from the courts' responsibility, and established an administrative adjudication system for these offenses. AB 408 also revised California Vehicle Code provisions related to issuing, processing, and collecting parking citations. This meant cities could no longer depend on the courts for parking citations services. This led to the Peninsula cities engaging services with TDS.
DISCUSSION:
Historically Rolling Hills Estates has been the lead agency interfacing with TDS. A review of the statistics on citations, Rolling Hills Estates noted that the City of Rancho Palos Verdes has significant parking citations and appeals in the last two years. Discussing this matter, the Rancho Palos Verdes agreed to take the lead on behalf of the three cities. The lead change required the agreement with TDS to be amended. Additionally, because the original agreement was executed nearly 30 years ago, Rancho Palos Verdes staff proposed that the agreement be updated to current laws and provisions in engaging services.
The lead agency will serve as the liaison between the cities and TDS. The lead agency will receive all reports, information, and revenue from TDS. The lead agency will supply copies of all reports, and data from TDS to Rolling Hills Estates, and Rolling Hills within 30 calendar days of receipt. The lead agency will provide the other cities a monthly report, showing the share of each city's prior month's revenues, and distribute to each city's allocated amount. 106
FISCAL IMPACT:
The City did not issue parking citations in Fiscal Year 2020-2021 and thus received no revenue. In Fiscal Year 2021-2022, the Los Angeles County Sheriff's Department reported the department issued parking citations. Staff anticipates revenue from the recent citations in the current fiscal year. The City of Rancho Palos Verdes will not be charging the partnering cities administrative fee to administer the contract with TDS.
RECOMMENDATION:
Approve an updated Professional Services Agreement between Turbo Data Systems and the three Peninsula cities Rolling Hills, Rolling Hills Estates and Rancho Palos Verdes ATTACHMENTS:
CL_AGN_220228_CC_TurboDataAgrmt_PVP_ParkingCites.pdf
CL_AGN_220228_CC_RPV-CCMeeting _12.21.2021_TurboData.pdf 107
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Agenda Item No.: 10.A
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ZONING CASE 21-13: REQUEST FOR APPROVAL OF A SITE PLAN
REVIEW A POOL, SPA, BBQ, LANDSCAPING, GRADING, AND OTHER IMPROVEMENTS FOR A PROPERTY LOCATED AT 4 STORM HILL
LANE (GRZYWACZ)
DATE: February 28, 2022
BACKGROUND:
On January 18, 2022, the Planning Commission unanimously voted to approve Resolution No. 2022-01 and Zoning Case No. 21-13 for a Site Plan Review for a 920-square-foot swimming pool and spa, grading, and other improvements for the subject property located at 4 Storm Hill Lane.
Zoning, Location, and Lot Description
The property is zoned RAS-2 and has a net lot area of 298,606 square feet (6.86 acres). The lot is developed with a 5,453-square-foot single family residence and a 950-square-foot garage. There are five existing building pads on site with approximately 40 feet difference in elevation. The existing residence, garage and project area are located on the highest and largest pad (45,702 square feet) in the middle of the property; the secondary pad (16,311 square feet) is located behind the main pad and contains a tennis court and guesthouse; the third pad (18,228 square feet) is in the southern portion of the property and contains an arena and corral; the fourth pad (3,869 square feet) is located south of the main pad and includes a corral; the fifth pad (8,065 square feet) in the front of the property is developed with a corral and stable. The existing topography of the project site has a gradual slope and is an ideal location for a swimming pool and spa in that it is located outside of required setbacks.
DISCUSSION:
Project Description
The applicant is proposing to construct a 920-square-foot swimming pool and spa, and 496 cubic yards (CY) of grading located on the main building pad. Also included in the Project, but not subject to discretionary review, is a request for a pool deck, pool equipment, barbecue and kitchen area, patio extension, water feature, trellis, garden, garden walls with a maximum height of three feet, and landscaping. The project includes 4,761 square feet of new flatwork:
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2,719 square feet of patio area and 2,042 square for a pool deck. The proposed project will create 2,843 square feet of newly disturbed land, including the grading which will be balanced on site. Excavation for the swimming pool is exempt from grading calculations, but is included as part of the project to level the grade. No import or export of dirt will occur.
Site Plan Review
The applicant is requesting a Site Plan Review (SPR) to exceed the 800 square feet allowed by-right for a swimming pool, and conduct 496 CY of grading.
Swimming Pool
The proposed swimming pool and spa is 920 square feet. A Site Plan Review is required because the pool and spa exceeds the 800 square feet allowed by right. Section
17.46.020.A.2.a of the Rolling Hills Municipal Code states:
“A swimming pool and spa, which is less than eight hundred square feet in area (area of surface water), that do not require grading and when such construction would not cause exceedance of the requirements for structural and total net lot coverage and disturbed area of the lot. For the purpose of this section, the actual excavation for the swimming pool or spa is not considered grading. However, should there be a need to create a buildable pad for the purpose of locating the swimming pool or spa on the pad, and if such construction does not meet the exemption criteria pursuant to Section 15.04.120 of the Building and Construction Code, a site plan review shall be required.” The proposed pool and spa is more than 800 square feet, which is the maximum size allowed without a Site Plan Review. The proposed pool and spa will not encroach into any required yards and will be on relatively flat land. The proposed uses will be located behind the house in an area with views of the Los Angeles basin. There are other locations on site for the proposed uses, however, the other locations are on separate building pads and are much smaller. Locating the proposed uses on a higher elevation, behind the residence, eliminates the line of sight to the pool and does not block the view from adjacent residences. As such, the proposed location is viable and safe for a pool and spa due to the existing topography.
Grading
The applicant is requesting to use the excavated dirt from the proposed swimming pool area to flatten the surrounding area. Typically, dirt excavated for a swimming pool and spa is exempt from grading calculations, however, the applicant will be using the 113 CY of dirt from the swimming pool/spa to flatten the surrounding area. As a result, no export of dirt will occur. The total grading for the project is 496 CY: 248 CY of cut and 248 CY of fill. A second area of grading near the front of the property will be done to create a garden area. A third area of grading occurs in the northern portion of the site to improve bio-infiltration of storm water.
Balancing grading on site complies with the goals of the General Plan by eliminating the need to import or export dirt. The proposed grading will not impact site drainage.
Section 17.46.050 - Required Site Plan Review findings.
The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. No project which requires Site Plan Review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the Zoning Ordinance;
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2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be made even with changes to the project through project conditions imposed by City staff and/or the Planning Commission, the Site Plan Review application shall be denied. Findings to support the proposed project are included in the resolution.
Public Participation
No calls or letters were received.
Environmental Review
The proposed project has been determined not to have a significant effect on the environment and is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303 (New Construction or Conversion of Small Structures), which exempts accessory structures including garages, carports, patios, swimming pools, and fences.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended the City Council receive and file Resolution No. 2022-01 and Zoning Case No. 21-13 for a property located at 4 Storm Hill Lane.
ATTACHMENTS:
4 Storm Hill (ZC 21-13) Development Table.pdf
2022-01_PC_Resolution_4 Storm Hill Lane - SIGNED.pdf
Development Plans - 4 Storm Hill (ZC 21-13).pdf
Vicinity Map - 4 Storm Hill Ln.pdf
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Development Table Zoning Case No. 2021-13 (4 STORM HILL LANE)
EXISTING PROPOSED TOTAL
Single family residence,
garage, spa, equipment,
guest house, stable,
recreation court, entryways,
sheds/trellises, bbq
New swimming pool, spa,
bbq/kitchen, water feature,
deck and grading
Requires Site Plan
Review
Net Lot Area 298,606 SF 0 SF 298,606 SF
Residence 5,453 SF 0 SF 5,453 SF
Garage 950 SF 0 SF 950 SF
Swimming Pool/Spa 76 SF 920 SF 996 SF
Pool Equipment 60 SF 108 SF 160 SF
Guest House 800 SF 800 SF
Stable 2,064 SF 2,064 SF
Recreation Court 7,047 SF 7,047 SF
Entryway, Breezeway 877 SF 877 SF
Sheds, Trellises, Gazebo 541 SF 541 SF
Barbecue, Outdoor Kitchen 18 SF 59 SF 77 SF
Water Features, Etc. 66 SF 66 SF
Service Yard 120 SF 120 SF
Total Structure Area 18,006 SF 1,153 SF 19,159 SF
Structural Coverage 6.0 % 0.4 % 6.4 %
Total Structures Excluding: up to 5
legal and up to 800 SF detached
structures that are not higher than
12 ft (no more than 120 SF per
structure per deduction, except for
trellis)
17,465 SF 1,076 SF 18,481 SF
Structural Coverage
(20% maximum) 5.8% 0.4% 6.2%
Grading (balanced on site)
INCLUDING POOL EXCAVATION
CUT: 248 CY
FILL: 248 CY
Total Lot Coverage
(35% maximum)
13.2% 2.0% 15.2%
Building Pad Coverage 1
(30%maximum)
16.3% 2.2% 18.5%
Building Pad Coverage 2
(30%maximum)
48.1% 0% 48.1%
Building Pad Coverage 3
(30%maximum)
0% 0% 0%
Building Pad Coverage 4
(30%maximum)
16.7% 0% 16.7%
Building Pad Coverage 5
(30%maximum)
17.5% 0% 17.5%
Disturbed Area (40% maximum) 41% 1% 42%
Stable min. 450 SF 2,064 SF 0 SF 2,064 SF
Corral min. 550 SF >18,000 SF 0 SF >18,000 SF
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GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 10-05-2021 L-0 REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 COVER REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 N/A LOT CALC AREA BREAKDOWN WITH ENGINEER STAMP: LIST OF BMPS (BEST MANAGEMENT PRACTICES) 1. CA1 DEWATERING OPERATIONS - REMOVE SEDIMENTS FROM GROUND WATER 2. CA2 PAVING OPERATIONS - REDUCE DISCHARGE OF POLLUTANTS FROM PAVING OPERATIONS 3. CA3 STRUCTURE CONSTRUCTION AND PAINTING - PREVENT & REDUCE DISCHARGE FROM CONSTRUCTION SITES & PAINTING PROJECTS 4. CA10 MATERIAL DELIVERY AND STORAGE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL DELIVERY & STORAGE 5. CA11 MATERIAL USE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL USE 6. CA12 SPILL PREVENTION AND CONTROL - PREVENT & REDUCE DISCHARGE OF POLLUTANT TO STORM WATER SYSTEMS WITH GOOD HOUSEKEEPING 7. CA20 SOLID WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER SYSTEMS FROM SOLID WASTE OR CONSTRUCTION 8. CA21 HAZARDOUS WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM TOXIC MATERIALS 9. CA22 CONTAMINATED SOIL MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER CONTAMINATED SOIL 10. CA23 CONCRETE WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CONCRETE WASTE 11. CA24 SANITARY/SEPTIC WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STROM WATER FROM SANITARY & SEPTIC SYSTEMS 12. CA30 VEHICLE AND EQUIPMENT CLEANING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CLEANING OF VEHICLES AND EQUIPMENT 13. CA31 VEHICLE AND EQUIPMENT FUELING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM FUELING OF VEHICLES & EQUIPMENT 14. CA32 VEHICLE AND EQUIPMENT MAINTENANCE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MAINTENANCE OF VEHICLES & EQUIPMENT 15. CA40 EMPLOYEE/SUBCONTRACTOR TRAINING -SWPPP STORM WATER POLLUTION PREVENTION PLAN 16. ESC1 SCHEDULING - SEQUENCING THE CONSTRUCTION PROJECT TO REDUCE THE AMOUNT OF SOIL EXPOSED TO EROSION 17. ESC2 PRESERVATION OF EXISTING VEGETATION - MINIMIZE DAMAGE AND EROSION BY PRESERVING THE EXISTING VEGETATION 18. ESC10 SEEDING AND PLANTING - MINIMIZE EROSION WITH SEEDING AND PLANTING 19. ESC11 MULCHING - FOR STABILIZING CLEARED AND FRESHLY SEEDED AREAS 20. ESC20 GEOTEXTILES AND MATS - FOR STABILIZATION OF SOILS 21. ESC21 DUST CONTROLS - REDUCE DUST AND SOIL EROSION 22. ESC22 TEMPORARY STREAM CROSSING - RECOMMENDATIONS FOR INSTALLING A TEMPORARY CULVER, FORD OR BRIDGE 23. ESC23 CONSTRUCTION ROAD STABILIZATION - RECOMMENDATIONS FOR DUST AND EROSION CONTROL 24. ESC24 STABILIZED CONSTRUCTION ENTRANCE - RECOMMENDATIONS FOR DUST, SEDIMENT AND EROSION CONTROL FOR PUBLIC STREETS 25. ESC30 EARTH DIKE - TEMPORARY BERM OR RIDGE OF COMPACTED SOIL 26. ESC31 TEMPORARY DRAINS AND SWALES - TO DIVERT OFF-SITE RUNOFF AROUND A CONSTRUCTION SITE 27. ESC32 SLOPE DRAIN - TEMPORARY PIPE TO DIVERT RUNOFF FROM THE TOP OF A SLOPE TO THE BOTTOM WITHOUT CAUSING EROSION 28. ESC40 OUTLET PROTECTION - INSTALL RIP-RAP TO REDUCE SEDIMENT IN THE SOIL 29. ESC41 CHECK DAMS - REDUCES VELOCITY OF CONCENTRATED STORM WATER FLOWS AND REDUCES EROSION 30. ESC42 SLOPE ROUGHENING/TERRACING - CREATES MICROCLIMATES FOR ESTABLISHING VEGETATION 31. ESC50 FOR SEDIMENTATION CONTROL 32. ESC51 STRAW BALE BARRIERS - FOR SEDIMENTATION CONTROL 33. ESC52 SAND BAG BARRIER - FOR SEDIMENTATION CONTROL 34. ESC53 BRUSH OR ROCK FILTER - FOR SEDIMENTATION CONTROL AND VELOCITY REDUCTION 35. ESC54 STORM DRAIN INLET PROTECTION - DEVICES WHICH DETAIN SEDIMENT LADEN RUNOFF 36. ESC55 SEDIMENT TRAP - SMALL EXCAVATED OR BERMED AREA FOR SEDIMENTATION 37. ESC56 SEDIMENT BASIN - POND CREATED TO ALLOW EXCESSIVE SEDIMENT TO SETTLE LANDSCAPE MAINTENANCE REQUIREMENTS SHALL BE AS FOLLOWS : 1. AN AUTOMATIC SPRINKLER OR IRRIGATION SYSTEM SHALL BE INSTALLED AND PERMANENTLY MAINTAINED IN WORKING ORDER. 2. ALL LANDSCAPING SHALL BE PERMANENTLY MAINTAINED. 3. LAWN AND GROUND COVERS SHALL BE MOWED OR TRIMMED REGULARLY. ALL PLANTED AREAS SHALL BE KEPT FREE OF WEEDS AND DEBRIS. 4. ALL PLANTINGS SHALL BE KEPT IN A HEALTHY AND GROWING CONDITION. ADJUSTMENTS, REPLACEMENTS, REPAIRS AND CLEANING SHALL BE A PART OF THE REGULAR MAINTENANCE. 5. STAKES, GUYS AND TIES ON TREES SHALL BE CHECKED REGULARLY FOR CORRECT FUNCTION. TIES SHALL BE ADJUSTED TO AVOID CREATING ABRASION OR GIRDING ON TRUNKS OR BRANCHES. MAINTENANCE REQUIREMENTS 12. CONTRACTOR TO ASCERTAIN ALL REQUIRED SWIMMING POOL FENCING TO BE MAINTAINED DURING CONSTRUCTION OR THE POOL SHALL BE EMPTIED. 8. PER LOCAL REQUIREMENTS, THE WORKING HOURS ARE BETWEEN 7:00 AM TO 7:00 PM MONDAY THROUGH THURSDAY; 7:00 AM TO 5:00 PM ON FRIDAY AND 9:00 AM TO 5:00 PM ON SATURDAY WITH NO WORK ON SUNDAYS OR HOLIDAYS. THE ABOVE LIMITS ARE FOR REFERENCE ONLY AND CONTRACTOR ARE RESPONSIBLE TO ASCERTAIN THE WORKING HOUR LIMIT FROM RELEVANT CITY REQUIREMENTS. GENERAL NOTES : 1. ANY YARD DRAINAGE IMPROVEMENTS SHALL BE INSPECTED AND CERTIFIED BY THE ENGINEER OF RECORD PRIOR TO FINAL APPROVAL. 2. ANY DRAINAGE DIRECTED TO THE STREET THROUGH PIPING SHALL BE DRAWN UP BY A LICENSED CIVIL ENGINEER AND SUBMITTED TO THE CITY ENGINEER FOR APPROVAL PRIOR TO OBTAINING A PUBLIC WORKS PERMIT FOR CURB CORING. 3. CONTRACTOR TO VERIFY LOCATIONS OF SMOKE DETECTORS AND CARBON MONOXIDE ALARMS IN NEW WORK PER SECTIONS R314 & R315 OF THE CRC RESPECTIVELY. 4. ALL CONSTRUCTION WASTE AND DEBRIS MUST BE CONTAINERIZED AT ALL TIMES & MUST BE ATHENS DUMPSTERS ONLY (CALL 1-888-336-6100) 5. A RE-INSPECTION FEE MAY BE CHARGED BY THE CITY FOR AN INSPECTION WHICH IS NOT ACCESSIBLE, OR APPROVED PLANS ARE NOT ON SITE, OR JOB IS NOT READY AND ALL COSTS SHALL BE BORNE BY THE CONTRACTOR RESPONSIBLE FOR THE SAID WORK. 6. ANY AND ALL DEVIATIONS FROM THE PLANNING COMMISSION APPROVED PLANS REQUIRE THAT REVISED PLANS BE SUBMITTED TO THE PLANNING DEPARTMENT FOR REVIEW AND APPROVAL. 7. ALL GENERAL CONTRACTORS, SUB-CONTRACTORS, ARCHITECTS & ENGINEERS CONDUCTING BUSINESS WITHIN THE CITY ARE REQUIRED TO MAINTAIN A CURRENT CITY BUSINESS LICENSE AS DESCRIBED IN THE MUNICIPAL CODE ORDINANCE NO. 092-559 AND RESLOLUTION NO. R92-72. NOTES : 1. ANY PLANTING OR HARDSCAPE ON CITY RIGHT OF WAY WILL BE REQUIRED TO BE REVIEWED AND APPROVED BY THE CITY. 2. ALL PLANTING THAT GROWS TO A HEIGHT THAT BECOMES A VIEW OBSTRUCTION, WILL BE REQUIRED TO BE TRIMMED. 3. VERIFY ALL DIMENSIONS ON SITE AND NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES PRIOR TO COMMENCEMENT OF WORKS. 4. WRITTEN DIMENSIONS TAKE PRECEDENCE OVER SCALED DIMENSIONS. 5. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR ANY MEANS OR METHODS OF CONSTRUCTION. 6. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR PROPOSED OR EXISTING CONDITIONS. 7. ALL DIMENSIONS ARE TO FINISHED SURFACES. 8. SEE ENGINEER'S DRAWINGS FOR ALL DETAILS & REQUIREMENTS OF CONCRETE, CMU WALLS, REBARS, ETC. 9. ALL EXPOSED GALV. STEEL PARTS TO BE PAINTED W/ PRIMER & 2 COATS OF POLYURETHANE PAINT. 10. CONTRACTOR TO VERIFY ALL EQUIPMENT SIZES, UTILITY REQUIREMENTS ETC. PRIOR TO CONSTRUCTION. 11. CONTRACTOR TO SUBMIT ALL MATERIAL & COLOR SAMPLES FOR APPROVAL PRIOR TO ANY WORK COMMENCES. 12. SURVEY INFORMATION WERE OBTAINED FROM OTHER'S RECORDS AND EXISTING SITE CONDITIONS. CONTRACTOR TO VERIFY ALL CONDITIONS PRIOR TO CONSTRUCTION. 13. PRIOR TO ANY DEMOLITION/GRADING WORK COMMENCES, A PRE-DEMO/GRADING MEETING SHALL BE ARRANGED WITH CITY BUILDING OFFICIALS, GENERAL CONTRACTOR, OWNER OR OWNER'S REPRESENTATIVE, SOIL ENGINEER, LANDSCAPE ARCHITECT AND/OR GRADING CONTRACTOR. 14. CONTRACTOR TO INSTALL ALL NECESSARY EROSION CONTROL AND SEDIMENT RETENTION PROVISIONS ACCORDING TO PLAN OR AS NECESSARY. 15. DETACHED PATIO COVERS, CARPORTS, ARBORS, OPEN LATTICE WORK & SUN SHADES MAY BE CONSTRUCTED OF ANY MATERIALS ALLOWED BY CODE. 13. SURVEY PREPARED BY OTHERS: 14. SHOULD EXISTING CONDITIONS DIFFER FROM THIS LAYOUT, CONTRACTOR ARE TO INFORM LANDSCAPE ARCHITECT FOR VERIFICATION PRIOR TO WORK COMMENCES. 9. ALL WORKS SHALL CONFORM TO ALL RELEVANT CURRENT CODES INCLUDING BUT NOT LIMITED TO : - 2019 CALIFORNIA BUILDING CODE - 2019 CALIFORNIA RESIDENTIAL CODE - 2019 CALIFORNIA PLUMBING CODE - 2019 CALIFORNIA MECHANICAL CODE - 2019 CALIFORNIA ELECTRICAL CODE - THE CURRENT REQUIREMENTS OF THE ENERGY - COUNTY OF LOS ANGELES FIRE CODE 10. DUST CONTROL MEASURES SHALL BE MAINTAINED THROUGHOUT THE DURATION OF THE PROJECT. 11. SEPARATE PUBLIC WORKS PERMIT SHALL BE REQUIRED FOR ANY APPROACH TO PRIVATE DRIVEWAYS, SEWER LATERALS, CURBS, CURB CORES, STEEET IMPROVEMENTS OR ANY WORK IN THE PUBLIC RIGHT OF WAY OR PARKWAYS. VICINITY MAP SCALE: NTS SITE AERIAL VIEW SCALE: NTS NORTH NORTH DWG. NO. SCALE DATE REV. DATE DESCRIPTIONS SCOPE OF WORK: THE SCOPE OF WORK FOR THIS PROJECT INCLUDES THE FOLLOWING NEW FEATURES : PROJECT INFORMATION : OWNER MAILING ADDRESS PROJECT ADDRESS PHONE NUMBER : CLAUDIA & TOM GRZYWACZ : 4 STORM HILL LANE ROLLING HILLS, CA 90247 : 310-534-5232 LANDSCAPE ARCHITECT MAILING ADDRESS PHONE NUMBER : RICHIE-BRAY, INC : 904 SILVER SPUR ROAD, ROLLING HILLS ESTATES, CA 90274 : (310) 377-5868 REAR YARD REMODEL INCLUDING: - HARDSCAPE - PATIO, WALLS, STEPPING STONES - BOCCE BALL COURT - FIRE PIT - SWIMMING POOL / SPA - BBQ / OUTDOOR KITCHEN - WATER FEATURES - RAISED VEGGIE BEDS L-0 N/A --- COVER SHEET : 4 STORM HILL LANE ROLLING HILLS, CA 90247 L-1 1/32" = 1'-0" --- FULL PROPERTY, SETBACKS, SOW L-2.1 1" = 10'-0" HARDSCAPE LAYOUT & MATERIALS L-2.2 1" = 10'-0" --- GRADING AND DRAINAGE CONCEPT L-2 1" = 10'-0" --- EXISTING CONDITIONS --- 10-08-2021 L-3 1/4" = 1'-0" --- DETAILS - POOL L-3.1 SEE SHEET --- DETAILS - FIRE-PIT, VEGGIE BEDS, BOCCE L-3.2 SEE SHEET --- DETAILS - BBQ / KITCHEN 01-12-2022 10-04-2021 10-05-2021 10-04-2021 10-07-2021 07-13-2021 10-08-2021 10-05-2021 10-05-2021 10-11-2021 ENGINEER MAILING ADDRESS PHONE NUMBER : PLOTNIK & ASSOCIATES (LARRY CARR) : 18626 S. WILINGTON AVE, RANCHO DOMINGUEZ, CA 90220 : (310) 605-6657 10-12-2021 10-21-2021 L-1.1 1/32" = 1'-0" 10-04-2021 --- BUILDING PADS COVERAGE L-1.2 1/32" = 1'-0" 10-04-2021 --- COLOR MARKERS AS PER CHECKLIST LP-1 1" = 10'-0" 10-04-2021 --- CONCEPTUAL LANDSCAPE AREAS 10-26-2021 CITY RE-SUBMITTAL 01.12.22 11-01-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 12-03-2021 01-12-2022 01-12-2022 LP-2 1" = 10'-0" 12-03-2021 ---01-12-2022 HYDROZONES - MWELO CALCS 184
JOHNS CANYON ROAD
STORM HILL LANE
STORM HILL LANE
SBD
35'-0" 20'-0"
50'-0"
30'-0"
TW 1069.9 FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9 L-3A L-3B L-3B L-3.1 C L-3.1 C L-3.1 D L-3.1 D FS 1070.8 FS 1071.8 FS 1071 FS 1070 FS 1072 TW 1073.7 TW 1072.5 TW 1071.5 BW 1071.75 BW 1069.8BW 1073.0 BW 1700.8 FS 1070 FS 1070 FS 1071 FS 1071 TW 1071.5 FS 1070.8 TW 1072.0 TW 1072.5 1076
FS 1068.2
30'-0"
20'-0"
50'-0"
30'-0"
35'-0"
10'-0"
40'-11"
67'-6"
10'-0" 10'-0"
10'-0"
118'-8"
121'-5"
137'-9"
L-3.3 E L-3.3 E L-3A L-3.3 D PRESERVE EXISTING TREES FS 1070 EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274
FULL PROPERTY SURVEY,
SETBACKS, DIST TO NEIGHBORING DWELLINGS & SCOPE OF WORK L-1 1/32" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-04-2021 SCOPE OF WORK / PROJECT AREA - APPROX 36,352 SQFT PROPOSED: NEW POOL & POOL DECK, EXPANDED EXISTING PATIO, NEW VEGETABLE GARDEN, NEW BOCCE COURT, NEW FIRE PIT, NEW GARDEN PATHS, NEW OUTDOOR BBQ AREA AND 2 NEW WATER FEATURES EXISTING RESIDENCE PROPERTY LINE REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 10-11-2021 ROAD CENTER LINE BUILDING SETBACK HOA EASEMENT LINE NET LOT COVERAGE AREA LINE DISTANCE TO NEIGHBORING DWELLINGS____________________________ UTILITY POLES EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY STORM RIDGE TRAIL 10-20-2021 10-26-2021 10-27-2021 DISTANCE TO CORRAL
DISTANCE TO CORRAL DISTANCE TO CORRAL
DISTANCE FROM PL TO SCOPE OF WORK
DISTANCE FROM PL TO SCOPE OF WORK 476 FEET 510 FEET 523 FEET 905 FEET 556 FEET 846 FEET 605 FEET 889 FEET 507 FEET > > > > > > > > > 11-01-2021 CITY RE-SUBMITTAL 12.03.21 12-03-2021 185
SBD
35'-0" 20'-0"
50'-0"
30'-0" 1076 30'-0" 20'-0"
50'-0"
30'-0"
35'-0"
10'-0"
10'-0" 10'-0"
10'-0"
118'-8"
121'-5"
137'-9"
PRESERVE EXISTING TREES EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 BUILDING PADS COVERAGE L-1.1 1/32" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-04-2021 EXISTING RESIDENCE REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 10-11-2021 PAD 1 45,702 SQFT PAD COVER: 18.3% PAD 3 18,228 SQFT PAD COVER: 0% PAD 2 16,311 SQFT PAD COVER: 48.1% PAD 4 3869 SQFT PAD COVER: 16.7% PAD 5 8065 SQFT PAD COVER: 17.5% UTILITY POLES EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY 10-20-2021 ARENA / CORRAL CORRAL CORRAL 10-26-2021 11-01-2021 DISTANCE TO CORRAL
DISTANCE TO CORRAL DISTANCE TO CORRAL
SCOPE OF WORK / PROJECT AREA -
APPROX 36,352 SQFT PROPOSED: NEW POOL & POOL DECK, EXPANDED EXISTING PATIO,
NEW VEGETABLE GARDEN, NEWBOCCE COURT, NEW FIRE PIT,NEW GARDEN PATHS, NEW OUTDOOR BBQ AREA AND 2 NEW WATER FEATURES CITY RE-SUBMITTAL 12.03.2112-03-2021 186
SBD
35'-0" 20'-0"
50'-0"
30'-0" L-3A L-3B L-3B L-3.1 C L-3.1 C L-3.1 D L-3.1 D 1076 30'-0" 20'-0" 50'-0" 30'-0"
35'-0"
10'-0"
10'-0" 10'-0"
10'-0"
118'-8"
121'-5"
137'-9"
L-3.3 E L-3.3 E L-3A L-3.3 D PRESERVE EXISTING TREES EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 L-1.2 1/32" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-04-2021 EXISTING RESIDENCE REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 10-11-2021 PAD 1 45,702 SQFT PAD COVER: 18.3% PAD 3 18,228 SQFT PAD COVER: 0% PAD 2 16,311 SQFT PAD COVER: 48.1% PAD 4 3869 SQFT PAD COVER: 16.7% PAD 5 8065 SQFT PAD COVER: 17.5% UTILITY POLES EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY EXISTING DRIVEWAY RESIDENTIAL BUILDING PA (NOT IN SETBACKS) ADDITIONAL BUILDING PADS (NOT IN SETBACKS) DISTURBED AREAS NET LOT BOUNDARY SETBACK LINES CUT AREAS FOR GRADING FILL AREAS FOR GRADING SCOPE OF WORK - PROPOSED PROJECT AREA BUILDING SETBACK HOA EASEMENT DIFFERENT COLOR MARKERS AS PER PLAN SUBMITTAL CHECKLIST - PG 6 ______________________________ DIFFERENT COLOR MARKERS AS PER PLAN SUBMITTAL CHECKLIST PG 6 10-20-2021 10-26-2021 11-01-2021 DISTANCE TO CORRAL DISTANCE TO CORRAL DISTANCE TO CORRAL L-2.2 ALL CITY RE-SUBMITTAL 12.03.21 12-03-2021 187
14'-0" 14'-0" 8'-0" 10'-0" 10'-0" 36'-0" 10'-0" 8'-0" 20'-0" 32'-0" 11'-4" 8'-0" 6'-3" 12'-0" 7'-4"
24'-0"
13'-0"
14'-0"
7'-0"
5'-0" 2'-0"
6'-7"
5'-3"
3'-4"
35'-0" 20'-0"
6'-0" 18'-0"
46'-0"
50'-0"
TW 1069.9 FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9 L-3A L-3B L-3B L-3.1 C L-3.1 C L-3.1 D L-3.1 D FS 1070.8 FS 1071.8 FS 1071 FS 1070 FS 1072 TW 1073.7 TW 1072.5 TW 1071.5 BW 1071.75 BW 1069.8BW 1073.0 BW 1700.8 FS 1070 FS 1070 FS 1071 FS 1071 TW 1071.5 FS 1070.8 TW 1072.0 TW 1072.5 1076 FS 1068.2
10'-0"
18'-8"
L-3.3 E L-3.3 E L-3A L-3.3 D PRESERVE EXISTING TREES 20'-0" 10'-0" 10'-0" 46'-0"
FS 1070
EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 HARDSCAPE LAYOUT PLAN & MATERIALS L-2.11" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 07-13-2021 EXISTING PLAYHOUSE WITH NEW FRONT PORCH BUILT IN BENCH AND 18" RAISED PLANTERS PROPOSED DECOMPOSED GRANITE OR GRAVEL GARDEN PATH PROPOSED LOMPOC STEPPING STONE PATHS PLANTED BETWEEN STONES - TO MATCH EXISTING EXISTING DINING TERRACE RED BRICK AND PV STONE PROPOSED 15" RAISED FIRE PIT WITH LOMPOC STONE VENEER TO MATCH EXISTING & GATHERING SPACE WITH CRUSHED OYSTER SHELL SURFACE PROPOSED BOCCE COURT 12'X70' CRUSHED OYSTER SHELL SURFACE PROPOSED 8' REFLECTING POOL WITH FOUNTAIN PRPOSED POOL WITH SPA AND BAJA SHELF 20' X 46' - 920 SQFT SPA BAJA SHELF PROPOSED BBQ KITCHEN DINING PROPOSED STONE POOL DECK & COPING TURF PROPOSED LOMPOC STEPPING STONE PATHS PLANTED BETWEEN STONES EXISTING TURF REDUCED EXISTING GAZEBO EXISTING MEMORIAL GARDEN EXISTING VIEW TERRACE 08-11-2021 PROPOSED FORMAL VEGGIE GARDEN WITH 18" WALLED RAISED BEDS WITH LOMPOC STONE VENEER TO MATCH EXISTING, CENTRAL WATER FEATURE & 4 - 30" CITRUS POTS - CRUSHED OYSTER SHELL SURFACE EXISTING FENCE DINING PROPOSED POTTING BENCH PROPOSED POOL EQUIPMENT AND EXISTING AC UNITS 5' ENCLOSURE - EXPANDED WOOD FENCED ENCLOSURE TO MATCH EXISTING - SEE PHOTO #11 PG L-1.1 EXISTING ROSES AND ARCH 09-10-2021 PROPOSED EXTENDED PATIO TO MATCH PROPOSED EXTENDED PATIO TO MATCH PROPOSED STONE STEPS DOWN TO PATH LINE OF EXISTING PATIO HARDSCAPE KEY__________________________________ LOMPOC FLAGSTONE SURFACE MORTARED LOMPOC STEPPING STONES PLANTED BETWEEN STONES 09-16-2021 RED BRICK HERRINGBONE PATTERN TO MATCH EXISTING EXPANDED DINING TERRACE HERRING BONE BRICK PATTERN TO MATCH 09-29-2021 10-01-2021 TURF EXISTING RESIDENCE EXISTING GARAGE PROPOSED 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING LOMPOC FLAGSTONE FOR POOL DECK, PATIO BORDER, STEPPING STONES & PATHWAYS - TO MATCH EXISTING PV STONE SURFACES LOMPOC STONE FOR ALL NEW WALLS, WALL CAPS, RAISED VEGGIE BEDS AND STEPS - VERTICAL SURFACES TO MATCH EXISTING PV COLUMNS ON HOUSE CRUSHED OYSTER SHELL SURFACE FOR BOCCE COURT, GATHERING AREA AROUND FIRE PIT AND AROUND RAISED VEGGIE BEDS NEW GATES AND EXPANDED PICKET FENCE AROUND MAIN PATIO TO MATCH EXISTING EXPANDED MAIN PATIO SURFACE TO MATCH EXISTING RED BRICK IN HERRING BONE PATTERN REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 DG OR GRAVEL PATHS ON NORTH FACING SLOPE TOWARDS REAR OP PROPERTY L3.1 A-C L3.1 A-CL3.1 A-C L3 A-B L3 A-B L-3 A-C L3.2 A-C
SCOPE OF WORK
SCOPE OF WORK SCOPE OF WORK SCOPE OF WORK POOL EQUIPMENT EXPANDED / FENCED 10-08-2021 L3.2 A-C 10-11-2021 L-1.1 PH #11 DG OR GRAVEL PATHS ON NORTH FACING SLOPE TOWARDS REAR OP PROPERTY EXISTING CHIMNEYS EXISTING CHIMNEYS EXISTING DRIVEWAY 10-20-2021 L3.2 photos 10-26-2021 10-27-2021 PROPOSED BIO-INFILTRATION SWALE BASIN & PLANTING L-3.3 D-E 11-01-2021 EXISTING PATIO PROPOSED PROPOSED PROPOSED EXISTING EXISTINGEXISTING PROPOSED PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREESPRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES L-3 A-C CITY RE-SUBMITTAL 12.03.21 12-03-2021 188
35'-0" 20'-0"
50'-0"
1076
10'-0"
18'-8"
PRESERVE EXISTING TREES
EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 EXISTING CONDITIONS L-21" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-07-2021 EXISTING PLAYHOUSE EXISTING DINING TERRACE EXISTING PATIO TURF TURF TURF EXISTING TURF REDUCED EXISTING GAZEBO EXISTING MEMORIAL GARDEN EXISTING VIEW TERRACE EXISTING FENCE EXISTING AC UNITS EXISTING ROSES AND ARCH LINE OF EXISTING PATIO TURF TURF EXISTING RESIDENCE EXISTING GARAGE PHOTO # 01 BREEZWAY PHOTO # 02 PHOTO # 03 PHOTO # 04 PHOTO # 05 PHOTO # 06 PHOTO # 07 PHOTO # 08 PHOTO # 10 PHOTO # 09 PHOTO # 11 PHOTO # 12 PHOTO # 13 PHOTO # 14 SIDE LAWN MAIN BRICK PATIO BACK LAWN AND DINING PAVILION BACK LAWN RESIDENCE AND LAWN STAIRS TO TERRACE PLAY HOUSE EDGE OF BACK TURF AREA PLAY HOUSE BACK LAWN FENCED REAR PATIO REAR PATIO - FRENCH DOORS VIEW FROM MAIN LIVING SPACE REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 EXISTING HEDGE EXISTING HEDGE EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES EXISTING TREES PHOTO # 15 AC - FENCED ENCLOSURE FUTURE POOL ENCLOSURE #01 #02 #03 #04 #05 #06 #07 #08 #09 #10 #11 #12 #13 #14 #15 10-11-2021 EXISTING DRIVEWAY 10-20-2021 PHOTO # 16 EXISTING RED BRICK TERRACE WITH PV GARDEN WALL #16 #17 PHOTO # 17 PV COLUMNS & STEPPING STONES WITH RED BRICK GARDEN WALL #18 PV & BRICK PATIOS @ GUEST HOUSE PHOTO # 18 10-26-2021 11-01-2021 SCOPE OF WORK / PROJECT AREA - APPROX 36,352 SQFT INCLUDES PROPOSED: NEW POOL & POOL DECK, EXPANDED EXISTING PATIO, NEW VEGETABLE GARDEN, NEW BOCCE COURT, NEW FIRE PIT, NEW GARDEN PATHS, NEW OUTDOOR BBQ AREA AND 2 NEW WATER FEATURES CITY RE-SUBMITTAL 12.03.2112-03-2021 189
35'-0" 20'-0"
TW 1069.9 FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9 L-3A L-3B L-3B L-3.1 C L-3.1 C L-3.1 DL-3.1 D FS 1070.8 FS 1071.8 FS 1071 FS 1070 FS 1072 TW 1073.7 TW 1072.5 TW 1071.5 BW 1071.75 BW 1069.8BW 1073.0 BW 1700.8 FS 1070 FS 1070 FS 1071 FS 1071 TW 1071.5 FS 1070.8 TW 1072.0 TW 1072.5 1076 FS 1068.2 10'-0"
L-3.3 E L-3.3 E L-3A L-3.3 D PRESERVE EXISTING TREES FS 1070 EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868 Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 CONCEPTUAL GRADING AND DRAINAGE PLAN L-2.21" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-08-2021 POOL WITH SPA AND BAJA SHELF SPA BAJA SHELF BBQ KITCHEN DINING EXISTING PATIO STONE POOL DECK & COPING TURF TURF TURF EXISTING TURF REDUCED EXISTING GAZEBO EXISTING MEMORIAL GARDEN EXISTING VIEW TERRACE EXISTING FENCE DINING EXTENEDED PATIO TO MATCH EXTENEDED PATIO TO MATCH TURF TURF EXISTING RESIDENCE EXISTING GARAGE REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017
SCOPE OF WORK
SCOPE OF WORK SCOPE OF WORK SCOPE OF WORK 1070 1066 1070 1070 1071 1071 1072 1072 1073 1073 10-08-2021 10-12-2021 1074 10751076 1069 1068 1067 1065 1064 1063 CUT AREAS: 248 CUBIC YARDS TOTAL DISTURBEDAREA 3438 SQFT FILL AREAS: 248 CUBIC YARDS TOTAL DISTURBED AREA: 4761 SQFT CUT & FILL TOTAL DISTURBED 8199 SQFT 2.7 NET LOT AREA 1058 1057 1056 1058 +1055.25 1057 1056 1059 1060 1061 1062 1063 1064 1065 1057 GRADING__________ DRAINAGE______________ SHEET FLOW AREA DRAIN DRAIN PIPE FLOW DIRECTION NEW CONTOUR COBBLE LINED BIOFILTRATION SWALE WITH BIORETENTION BASIN NOTE: ALL SLOPES SHALL NOT BE STEEPER IN SLOPE THAN TWO HORIZONTAL TO ONE VERTICAL, OR EXCEED A VERTICAL HEIGHT OF THIRTY FEET (30') BELOW OR ABOVE THE NATURAL GRADE. SHALLOWER SLOPES ARE STRONGLY ENCOURAGED. ALL SLOPES SHALL BE MARKED WITH GRADE. (MUNICIPAL CODE TITLE 17). CUT AND FILL MUST BE BALANCED ON SITE. EXISTING DRIVEWAY 10-20-2021 10-26-2021 11-01-2021 PROPOSED PROPOSED PROPOSED PROPOSED EXISTING EXISTING PROPOSED PROPOSED PROPOSED EXISTING PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED CITY RE-SUBMITTAL 12.03.21 12-03-2021 190
TW 1069.9
FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9
L-3B
L-3B FS 1070.8 FS 1068.2 L-3.3 E FS 1070
PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 POOL DETAILS AND ENLARGEMENTS L-314" = 1'-0" GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-05-2021 REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 1070.8 1070.0 1070.0 1069.9 1069.7 1069.7 1069.2 1068.71068.2 1063.0 2" LOMPOC FLAGSTONE COPING POOL WATER LINE TILE (TO BE SELECTED) SPA SEATING, ONE ROW TILE, HORIZONTAL CONC. FILLING TO FORM BENCH SPA WALL AT WATER LEVEL BAJA SHELF POOL COVER VAULT WITH WATERLINE TILE REFLECTING POOL / WATER FEATURE WITH CENT5RAL FOUNTAIN ELEMENT 10" HIGH LIMESTONE POOL SURROUND LOMGSHADOW - PRODUCT #LS9275 LOMPOC FLAGSTONE PATIO, PATH & POOL DECK TRENCH DRAIN NATURAL BOULDER STEPS DG OR GRAVEL PATH EXISTING GRADE EXISTING GRADE 2:1 SLOPE MAX >> 2% SLOPE >> 2% SLOPE >> 8'-6"
18" 18"
12"
3'-6"
16"10" RED BRICK BASKET WEAVE PATTERN TO MATCH EXISTING RED BRICK BASKET WEAVE PATTERN EXISTING PATIO 14" MIN POOL SPA 36" DEEP BAJA SHELF 12" DEEP 10'-0" 35'-0" 1'-6" 1'-0" 46'-0" 48'-0" 9'-0" 20'-0"
23'-0"
20'-0"
10'-0" 10'-0"
12" 18" 6'-0" 18"
STEP
STEP 3.5' DEEP 8.5' DEEP POOL WALL COPING WITH 2" OVERHANG INSIDE POOL EDGE POOL COVER VAULT 2'-6" POOL WALL TRENCH DRAIN EDGE OF HARDSCAPE EDGE OF HARDSCAPE EXISTING TURF AREA EXISTING TURF AREA TURF AREA PLANTER AREA PLANTER AREA PLANTER AREA PLANTER AREA REFLECTING POOL / WATER FEATURE WITH CENTRAL FOUNTAIN ELEMENT 10" HIGH LIMESTONE POOL SURROUND LOMGSHADOW - PRODUCT #LS9275 DG OR GRAVEL PATH NATURAL BOULDER STEPS STEP A - SECTION - POOL SCALE: 1/4 = 1'- 0" CENTERLINE CENTER WITH EXISTING PATIO DOORS A - ENLARGEMENT SCALE: 1/4 = 1'- 0" B - SECTION - POOL SCALE: 1/4 = 1'- 0" 18" 18"
12" SPA WALL AT WATER LEVEL 2" LOMPOC FLAGSTONE COPING POOL WATER LINE TILE OFFSET RUNNING BOND HORIZONTAL SPA SEATING, ONE ROW TILE, HORIZONTAL CONC. FILLING TO FORM BENCH BAJA SHELF LOMPOC FLAGSTONE PATIO, PATH & POOL DECK 1070.0 EXISTING GRADE 4'-0" 2'-9" 12"
Drowning Prevention Safety Features - LA COUNTY CODEEffective January 1, 2018, Health and Safety Code Section 115922 (LACBC 3109.4.4.2) requires new swimming pools or spas or remodeled swimming pools or spas at a private single-family home to be equipped with at least 2 drowning prevention safety features. A. Removable mesh fencing that meets ASTM Standard F2286. B. A pool safety cover that meets ASTM Standard F1346. C. A pool alarm that, when placed in the pool, will sound upon detection of entrance into the water. The pool alarm shall meet ASTM Standard F2208. D. Other means of protection, if the degree of protection afforded is equivalent to the other devices specified above and has been independently verified by an approved testing laboratory as meeting standards for the device established by ASTM or ASME. NOTE: AS PER COUNTY CODE ABOVE POOL WILL BE EQUIPPED WITH: 1. A pool safety cover that meets ASTM Standard F1346. 2. A pool alarm that, when placed in the pool, will sound upon detection of entrance into the water. The pool alarm shall meet ASTM Standard F2208. 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING 2" LOMPOC COPING LOMPOC FLAGSTONE PATIO, PATH & POOL DECK LOMPOC FLAGSTONE PATIO, PATH & POOL DECK 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING 1069.9 TW 1'-8" 9'-2" 8'-0" 46'-0" 20'-0" 9'-0" 10'-0" 19'-3" 10-11-2021 10-12-2021 10-20-2021 A - IMAGES - FOUNTAIN 10-26-2021 10-27-2021 PROPOSED GRADE PROPOSED GRADE 11-01-2021 PROPOSED PROPOSED PROPOSED CITY RE-SUBMITTAL 12.03.21 12-03-2021 191
L-3.1
C
L-3.1
D
L-3.1
D
FS 1071
FS 1070
FS 1072
TW 1073.7
TW 1072.5
TW 1071.5
BW 1071.75
BW 1069.8
BW 1073.0
BW 1700.8
FS 1070
FS 1070
FS 1071
FS 1071
TW 1071.5
TW 1072.5
TW 1072.0
1076
EXISTING TURF AREA
REPLACE WITH LOW WATER CALIF NATIVE GRASS
1'-6" 10'-0" 9'-9" 8" 12'-0" 7'-0"
1'-3"
1'-8"
2'-10" 2'-6"
1'-6" 5'-4" 9'-0" 9'-0" 2'-0"
1'-4"
34" 2'-6" PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274
FIRE-PIT, VEGGIE GARDEN & BOCCE COURT DETAILS & ENLARGEMENTS L-3.1 1 4" = 1'-0" GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-05-2021 REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 EXISTING GRADE C - SECTION - FIRE-PT / BOCCE / VEGGIE GARDEN SCALE: 1/2 = 1'- 0" B - ENLARGEMENT - FIRE-PIT / BOCCE / VEGGIE GARDEN SCALE: 1/4 = 1'- 0" EXISTING GRADE 1070.0 1071.5 TW 1071.5 TW 1070.5 TS 1071.0 1070.5 TS 1072.0 1073.25 TW 1073.7 TW 34" LIMESTONE FOUNTAIN SET IN SHALLOW ROUND REFLECTING POOL (GRAPHIC REPRESENTATION ONLY - SEE IMAGES - B) 7" HIGH LIMESTONE POOL SURROUND LONGSHADOW - PRODUCT #LS9243 15" FIRE-PIT SURROUND WITH LOMPOC STONE VENEER TO MATCH EXISTING NATURAL GAS FLAME 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING EXISTING GARDEN WALL WITH PV STONE VENEER FIRE-PIT GATHERING SPACE WITH CRUSHED OYSTER SHELL SURFACE TO MATCH BOCCE COURT BOCCE COURT 12'X70' CRUSHED OYSTER SHELL SURFACE CONCRETE STEPS WITH LOMPOC STONE VENEER 12" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING COLUMNS 18" HIGH RAISED VEGGIE BEDS WITH LOMPOC STONE VENEER TO MATCH EXISTING 28" ROUND CITRUS POT (TO BE SELECTED BY OWNER) 4 TOTAL 18" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING COLUMNS CRUSHED OYSTER SHELL SURFACE TO MATCH BOCCE COURT LIMESTONE FOUNTAIN (TO BE SELECTED BY OWNER) SET IN SHALLOW ROUND REFLECTING POOL 7" HIGH LIMESTONE POOL SURROUND LONGSHADOW - PRODUCT #LS9243 18" HIGH RAISED VEGGIE BEDS WITH LOMPOC STONE VENEER TO MATCH EXISTING 28" ROUND CITRUS POT (TO BE SELECTED BY OWNER) 4 TOTAL BOCCE COURT 12'X70' CRUSHED OYSTER SHELL SURFACE CONCRETE STEPS WITH LOMPOC STONE VENEER 12" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING 18" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING 15" FIRE-PIT SURROUND WITH LOMPOC STONE VENEER TO MATCH EXISTING & NATURAL GAS FLAME 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING LOMPOC STEPPING STONE PATHS PLANTED BETWEEN STONES - TO MATCH EXISTING FIRE-PIT GATHERING SPACE WITH CRUSHED OYSTER SHELL SURFACE TO MATCH BOCCE COURT EXISTING TURF AREA LOMPOC FLAGSTONE PATH D - SECTION - VEGGIE GARDEN SCALE: 1/2 = 1'- 0" 34" LIMESTONE FOUNTAIN SET IN SHALLOW ROUND REFLECTING POOL GRAPHIC REPRESENTATION ONLY - SEE IMAGES - B) 7" HIGH LIMESTONE POOL SURROUND LONGSHADOW - PRODUCT #LS9243 18" HIGH RAISED VEGGIE BEDS WITH LOMPOC STONE VENEER TO MATCH EXISTING COLUMNS CRUSHED OYSTER SHELL SURFACE TO MATCH BOCCE COURT LOMPOC FLAGSTONE PATH 23'-10"
2'-0" 5'-4" 2'-0" 5'-4" 2'-0" 5'-4"
12"
12" 8" 70'-0"
12'-0"
7'-0"
16" 4'-0" 4'-0"
8"
12" 27'-10"
14'-7"
12"
4'-0"
5'-4" 4'-0" 1070.0 1070.0 1071.5 TW 1071.5 TW 1071.5 TW LOMPOC STEPPING STONES PLANTED IN BETWEEN STEP STEP STEP STEP STEP STEP 50'-0" EXISTING GRADE 10-11-2021 10-12-2021 1072.5 10-20-2021 B - IMAGES - FOUNTAIN 10-26-2021 PROPOSED GRADE EXISTING PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED CITY RE-SUBMITTAL 12.03.21 12-03-2021 192
12'-0" 12'-0"
3'-1" L-3A FS 1070.8 FS 1071.8 FS 1070.8 PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274
BBQ AREA DETAILS AND ENLARGEMENTS L-3.214" = 1'-0" GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-05-2021 REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 44'-11" 91'-0" TURF AREA A - DETAIL - BBQ ISLAND & COUNTER SCALE: 1" = 1'- 0" C - ENLARGEMENT - BBQ AREA AND PATIO SCALE: 1/4 = 1'- 0" 8'-0" 6'-3" 32'-0" 3'-10" 5'-0" 2'-6" 12'-0" 2'-0" 5'-0" 7'-4" 3'-5" 4'-1" 4'-6"
26'-4"
14'-0"
11'-2"
STEP
STEP 17'-11" 12"12" 6'-0" B - DETAIL - SINK ISLAND & COUNTER SCALE: 1" = 1'- 0" C - DETAIL - BBQ SCALE: 1" = 1'- 0" EXISTING PATIO EXTENDED PATIO TO MATCH EXISTING LINE OF EXISTING PATIO EXPANDED DINING TERRACE HERRING BONE BRICK PATTERN AND TO MATCH EXISTING EXTENDED PATIO TO MATCH EXISTING BBQ KITCHEN EXPANDED BBQ PATIO HERRING BONE BRICK PATTERN TO MATCH EXISTING LINE OF EXISTING PATIO EXISTING ROOF-LINE/EVE EXISTING PATIO LINE OF EXISTING PATIO LOMPOC FLAGSTONE PATH & POOL DECK TO MATCH EXISTING BBQ & SINK ISLANDS WITH LOMPOC STONE VENEER TO MATCH EXISTING COLUMNS NATURAL GAS 56" BUILT-IN BBQ GRILL\ ALFRESCO ALXE-56BFG 42" ACCESS/UTILITY DOOR ALFRESCO NATURAL GAS WARMING DRAWERS (2) DCS WD130-SSOD (71142) GRANITE COUNTERTOP (COLOR TO BE SELECTED) 18" STAINLESS STEEL SINK AND FAUCET GFI OUTLET FOR ALL APPLIANCES GFI OUTLETS FOR ALL APPLIANCES 24" ACCESS/UTILITY DOOR ALFRESCO 18" DROP IN ICE BIN COOLER LYNK SEDONA - LDC18 24" BUILT-IN MINI FRIDGE U-LINE - UORE124-SS31A SEWER CONNECTED DRAINS FOR ALL APPLIANCES EXISTING PICKET FENCE NEW GATE TO MATCH EXISTING NEW GATE TO MATCH EXISTING NEW GATE TO MATCH EXISTING NEW PICKET FENCE TO MATCH EXISTING NEW PICKET FENCE TO MATCH EXISTING NEW GATE TO MATCH EXISTING 1071.8 10-11-2021 15" PAPER TOWEL HOLDER ALFRESCO - AXE-TH 20" DUAL TRASH RECYCLING BIN ALFRESCO - AXE-TC2D-SC 4-TIER STORAGE DRAWERS ALFRESCO ALXE-3DR-SC NATURAL GAS 56" BUILT-IN BBQ GRILL\ ALFRESCO ALXE-56BFG 10-21-2021 EXISTING BRICK & LOMPOCM (pv stone) CONNECTIONS THROUGHOUT PROPERTY EXISTING DINING TERRACE RED BRICK AND PV STONE EXISTING DINING TERRACE RED BRICK AND PV STONE PATH T0 EXISTING DINING TERRACE RED BRICK EXISTING BRICK GARDEN WALL WITH PV COLUMNS AND STEPPING STONES EXISTING PV PATIO AND RED BRICK PATIOS @ GUEST HOUSE 10-26-2021 C - IMAGES - PV STONE & BRICK CITY RE-SUBMITTAL 12.03.21 12-03-2021 193
FS 1068.2
L-3.3 E L-3.3 E L-3A L-3.3 D PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 COBBLE LINED BIO-INFILTRATION BASIN & SWALE L-3.314" = 1'-0" GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 10-29-2021 REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 SCALE: 1/2 = 1'- 0" E - COBBLE LINED BIO-INFILTRATION BASIN SCALE: 1/2 = 1'- 0" BOULDERS 2.75' DEEP COBBLE LINED BIO-INFILTRATION BASIN APPROX3500 GALLON CAPACITY 1070.0 1058 1071.5 TW LOWER DG PATH EXISTING GRADE 1056 1057 1058 1058 1057 1056 +1055.25 1057 D - BI0-INFILTRATION BASIN & SWALE DRAIN PIPE FROM UPPER PATIO FLOW DIRECTION 1059 1060 1061 1062 1063 1064 1065 SCALE: 1/4 = 1'- 0" SHEET FLOW TO SWALE SHEET FLOW TO SWALE 4" MIN. SAND AND GRAVEL FOR CLAY SOILS LESS THAN 4" FOR WELL DRAINED SOILS SURFACE RUNOFF FROM ADJACENT LANDSCAPE AND HARDSCAPE AREAS ROCK AND BOULDERS - SEE SIZE LEGEND ABOVE NATIVE SOIL FINISH GRADE / MULCH 1' MAX.
WEED BARRIER FABRIC, ORGANIC, NON-WOVEN GEOTEXTILE FABRIC PER MANUFACTURERS SPECIFICATIONS VARIES - SEE PLAN COBBLE LINED VEGITATED BIO-INFILTRATION SWALE SCALE: NTS 6 1 2345 2 3 4 5 6 5 1 1058 BIO-INFILTRATION PLANTINGS 1055.25 1054 UPPER DG PATH 1066 1069.9 1069.7 1068.2 UPPER LAWN GARDEN WALL D SHEET FLOW TO BASIN & SWALE EXISTING GRADE PROPOSED GRADE 2:1 SLOPE MAX >> << 2:1 SLOPE MAX << 2:1 SLOPE MAX 11-01-2021 BI0-INFILTRATION BASIN & SWALE IMAGES CITY RE-SUBMITTAL 12.03.21 12-03-2021 194
35'-0"
20'-0"
TW 1069.9
FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9 L-3A L-3B L-3B
L-3.1 C
L-3.1 C
L-3.1 D
L-3.1 D
FS 1070.8
FS 1071.8
FS 1071
FS 1070
FS 1072
TW 1073.7
TW 1072.5
TW 1071.5
BW 1071.75
BW 1069.8
BW 1073.0
BW 1700.8
FS 1070
FS 1070
FS 1071
FS 1071
TW 1071.5
FS 1070.8
TW 1072.0
TW 1072.5
1076
FS 1068.2
10'-0"
18'-8"
L-3.3 E
L-3.3 E L-3A L-3.3 D PRESERVE
EXISTING TREES
FS 1070
EXISTING TURF AREA
REPLACE WITH LOW WATER CALIF NATIVE GRASS
PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 CONCEPTUAL LANDSCAPE AREAS LP-11" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 07-13-2021 EXISTING PLAYHOUSE WITH NEW FRONT PORCH BUILT IN BENCH AND 18" RAISED PLANTERS DECOMPOSED GRANITE OR GRAVEL GARDEN PATH LOMPOC STEPPING STONE PATHS PLANTED BETWEEN STONES - TO MATCH EXISTING EXISTING DINING TERRACE RED BRICK & PV STONE 15" RAISED FIRE PIT WITH LOMPOC STONE VENEER TO MATCH EXISTING & GATHERING SPACE WITH CRUSHED OYSTER SHELL SURFACE BOCCE COURT 12'X70' CRUSHED OYSTER SHELL SURFACE 8' REFLECTING POOL WITH FOUNTAIN POOL WITH SPA AND BAJA SHELF SPA BAJA SHELF BBQ KITCHEN DINING EXISTING PATIO STONE POOL DECK & COPING LOMPOC STEPPING STONE PATHS PLANTED BETWEEN STONES EXISTING TURF REDUCED EXISTING GAZEBO EXISTING MEMORIAL GARDEN EXISTING VIEW TERRACE 08-11-2021 FORMAL VEGGIE GARDEN WITH 18" WALLED RAISED BEDS WITH LOMPOC STONE VENEER TO MATCH EXISTING, CENTRAL WATER FEATURE & 4 - 30" CITRUS POTS - CRUSHED OYSTER SHELL SURFACE EXISTING FENCE DINING POOL EQUIPMENT AND EXISTING AC UNITS ENCLOSURE - EXPANDED WOOD FENCED ENCLOSURE TO MATCH EXISTING - SEE PHOTO #11 EXISTING ROSES AND ARCH 09-10-2021 EXTENEDED PATIO TO MATCH EXTENEDED PATIO TO MATCH STONE STEPS DOWN TO PATH LINE OF EXISTING PATIO HARDSCAPE KEY__________________________________ LOMPOC FLAGSTONE SURFACE MORTARED LOMPOC STEPPING STONES PLANTED BETWEEN STONES 09-16-2021 RED BRICK HERRINGBONE PATTERN TO MATCH EXISTING EXPANDED DINING TERRACE HERRING BONE BRICK PATTERN AND LOMPOC BORDER TO MATCH OTHER EXISTING ELEMENTS ON PROPERTY 09-29-2021 10-01-2021 L-2AL-2A L-2B L-2B EXISTING RESIDENCE EXISTING GARAGE 20" GARDEN WALL WITH LOMPOC STONE VENEER TO MATCH EXISTING L-3C
L-3C
L-3DTURF L-3D REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 L3.1 A-C L3.1 A-CL3.1 A-C L3 A-B L3 A-B L-3 A-C L3.2 A-C
SCOPE OF WORK
SCOPE OF WORK SCOPE OF WORK
SCOPE OF WORK
POOL EQUIPMENT
EXPANDED / FENCED 10-08-2021 L3.2 A-C 10-11-2021 L1.1 PH #11 EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PLANTER AREA PLANTER AREA PLANTER AREA PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PLANTING PLAN NOTE:
· ALL LANDSCAPING WITHIN THE CITY RIGHT-OF-WAY SHALL BE MAINTAINED TO NOT EXCEED 30 INCHES IN HEIGHT.· THE LANDSCAPE AREA, EXCEPT THOSE PORTIONS OF THE LANDSCAPE AREA PLANTED IN TURF, SHALL BE COVERED WITH MULCH MATERIAL TO AN AVERAGE THICKNESS OF AT LEAST 3" THROUGHOUT. IN AREAS WITH GROUNDCOVERS PLANTED FROM FLATS, MULCH SHALL BE INSTALLED TO AN AVERAGE THICKNESS OF 1.5". ADDITIONAL MULCH MATERIAL SHALL BE ADDED FROM TIME TO TIME AS NECESSARY IN ORDER TO MAINTAIN THE REQUIRED DEPTH OF MULCH. ROOT BARRIERS REQUIRED FOR STREET TREES AND ALL TREES LOCATED WITHIN 5-FEET OF HARDSCAPE. ADDITIONAL NOTES: PROVIDE A 3-INCH LAYER OF MULCH IN ALL PLANTING AREAS LANDSCAPE AND IRRIGATION SHALL MEET ALL MWELO ORDINANCE REQUIREMENTS / CRITERIA EXISTING DRIVEWAY 10-20-2021 10-26-2021 L3.2 photos L3.2 photos BIO-INFILTRATION PLANTING L-3.3 D-E PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREESPRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES POTTING BENCH EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING PROPOSED TURF PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS CITY RE-SUBMITTAL 01.12.22 12-03-2021 DELTA BLUE GRASS COMP - CA NATIVE MOW FREE MIX- 9672 SQFT - LOW/MED WATER USE 01-04-2022 COMMON YARROW THYME DYMONIA 01-12-2022 EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS LOW WATER USE GROUND COVER AREA CHILDREN'S EDIBLE GARDEN MOWED 4858 SQ FT NOT MOWED 4814 SQFT SUSTAINABLE CALIFORNIA MEADOW MIX - 2421 SQFT - LOW SUSTAINABLE CALIFORNIA FRIENDLY PLANTINGS - 9885 SQFT - LOW GROUND COVER AREAS - 2067 SQFT - LOW COMMON YARROW BLUE GRAMA GRASS DOUGLAS IRIS NODDING NEEDLE GRASS CALIF POPPY PURPLE NEEDLE GRASS GIKIA COAST RANGE MELIC BLUE EYED GRASS MINIATURE LUPIN FOOTHILL PENSTEMON MOUNTAIN GARLAND WESTERN COLUMBINE BABY BLUE EYES CALIFORNIA POPPY OWLS CLOVER CALIFORNIA ASTER CLARKIA LAVENDER (MULTI VAR) LEMONADE BERRY CEANOTHUS ROSEMARY MONKEY FLOWER CANYON PRINCE GRASS DEER GRASS BUCKWHEAT WESTRINGIA BUSH LUPIN BACCHARIS TAGETES ARTEMISIA ELDERBERRY SALVIA (MULTI VAR) GOOSEBERRY MATILIJA POPPY BUSH SUNFLOWER EDIBLE GARDENS - 894 SQFT LOW WATER USE GROUND COVER AREA 195
35'-0" 20'-0"
TW 1069.9 FS 1069.7
FS 1070
FS 1070
FS 1069.9
TW 1069.9 L-3A L-3B L-3B L-3.1 C L-3.1 C L-3.1 D L-3.1 D FS 1070.8 FS 1071.8 FS 1071 FS 1070 FS 1072 TW 1073.7 TW 1072.5 TW 1071.5 BW 1071.75 BW 1069.8BW 1073.0 BW 1700.8 FS 1070 FS 1070 FS 1071 FS 1071 TW 1071.5 FS 1070.8 TW 1072.0 TW 1072.5 1076 FS 1068.2
10'-0"
18'-8"
L-3.3 E L-3.3 E L-3A L-3.3 D PRESERVE EXISTING TREES FS 1070 EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868 Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 HYDROZONE PLAN LP-21" = 10' GRZYWACZ RESIDENCE 4 STORM HILL LANE ROLLING HILLS, CA 90247 01-04-2022 POOL WITH SPA AND BAJA SHELF SPA BAJA SHELF BBQ KITCHEN DINING EXISTING PATIO STONE POOL DECK & COPING EXISTING TURF REDUCED EXISTING GAZEBO EXISTING MEMORIAL GARDEN EXISTING VIEW TERRACE EXISTING FENCE DINING EXTENEDED PATIO TO MATCH EXTENEDED PATIO TO MATCH LINE OF EXISTING PATIO HARDSCAPE KEY__________________________________ LOMPOC FLAGSTONE SURFACE MORTARED LOMPOC STEPPING STONES PLANTED BETWEEN STONES RED BRICK HERRINGBONE PATTERN TO MATCH EXISTING EXPANDED DINING TERRACE HERRING BONE BRICK PATTERN AND LOMPOC BORDER TO MATCH OTHER EXISTING ELEMENTS ON PROPERTY L-2AL-2A L-2B L-2B EXISTING RESIDENCE EXISTING GARAGE L-3C L-3C L-3DTURF L-3D REGION: 14 / CLUSTER: 14177 LOT 4 / P.M. 332-30-40 APN 7570-024-017 L3.2 A-C
SCOPE OF WORK
SCOPE OF WORK SCOPE OF WORK SCOPE OF WORK POOL EQUIPMENT EXPANDED / FENCED L3.2 A-C EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PLANTER AREA PLANTER AREA PLANTER AREA PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PLANTING PLAN NOTE: · ALL LANDSCAPING WITHIN THE CITY RIGHT-OF-WAY SHALL BE MAINTAINED TO NOT EXCEED 30 INCHES IN HEIGHT. · THE LANDSCAPE AREA, EXCEPT THOSE PORTIONS OF THE LANDSCAPE AREA PLANTED IN TURF, SHALL BE COVERED WITH MULCH MATERIAL TO AN AVERAGE THICKNESS OF AT LEAST 3" THROUGHOUT. IN AREAS WITH GROUNDCOVERS PLANTED FROM FLATS, MULCH SHALL BE INSTALLED TO AN AVERAGE THICKNESS OF 1.5". ADDITIONAL MULCH MATERIAL SHALL BE ADDED FROM TIME TO TIME AS NECESSARY IN ORDER TO MAINTAIN THE REQUIRED DEPTH OF MULCH. ROOT BARRIERS REQUIRED FOR STREET TREES AND ALL TREES LOCATED WITHIN 5-FEET OF HARDSCAPE. ADDITIONAL NOTES: PROVIDE A 3-INCH LAYER OF MULCH IN ALL PLANTING AREAS LANDSCAPE AND IRRIGATION SHALL MEET ALL MWELO ORDINANCE REQUIREMENTS / CRITERIA EXISTING DRIVEWAY L3.2 photos PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREESPRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES PRESERVE EXISTING TREES POTTING BENCH EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED PLANTER AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF PROPOSED MEADOW AREA TO REDUCE EXISTING TURF EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS CITY RE-SUBMITTAL 01.12.22 SUSTAINABLE CALIFORNIA MEADOW MIX - 2421 SQFT - LOW SUSTAINABLE CALIFORNIA FRIENDLY PLANTINGS - 9885 SQFT - LOW DELTA BLUE GRASS COMP - CA NATIVE MOW FREE MIX- 9672 SQFT - LOW/MED COMMON YARROW BLUE GRAMA GRASS DOUGLAS IRIS NODDING NEEDLE GRASS CALIF POPPY PURPLE NEEDLE GRASS GIKIA COAST RANGE MELIC BLUE EYED GRASS MINIATURE LUPIN FOOTHILL PENSTEMON MOUNTAIN GARLAND WESTERN COLUMBINE BABY BLUE EYES CALIFORNIA POPPY OWLS CLOVER CALIFORNIA ASTER CLARKIA LAVENDER (MULTI VAR) LEMONADE BERRY CEANOTHUS ROSEMARY MONKEY FLOWER CANYON PRINCE GRASS DEER GRASS BUCKWHEAT WESTRINGIA BUSH LUPIN BACCHARIS TAGETES ARTEMISIA ELDERBERRY SALVIA (MULTI VAR) GOOSEBERRY MATILIJA POPPY BUSH SUNFLOWER MOWED 4858 SQ FT NOT MOWED 4814 SQFT GROUND COVER AREAS - 2067 SQFT - LOW COMMON YARROW THYME DYMONIA EDIBLE GARDENS - 894 SQFT EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS EXISTING TURF AREA REPLACE WITH LOW WATER CALIF NATIVE GRASS LOW WATER USE GROUND COVER AREA LOW WATER USE GROUND COVER AREA 01-12-2022 196
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 21-13
Site Plan Review
OWNER Grzywacz
ADDRESS 4 Storm Hill Lane, Rolling Hills 90274 SITE
1,000’
197
Agenda Item No.: 12.A
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE EMERGENCY INFORMATION SYSTEM (RESIDENT
DATABASE FOR EMERGENCY NOTIFICATION) AND COMMUNITY
TRADING POST DEPLOYMENT PLAN.
DATE: February 28, 2022
BACKGROUND:
On January 2021, the City Council engaged the services of Jimenez Consulting Solutions LLC (Jimenez) as the City's technology consultant to create a database that can be easily maintained by the Block Captains and can export data effortlessly to the e-notify and Alert Southbay platforms. Jimenez Consulting utilized a more simplistic yet robust approach that met the city’s needs for customized software. Formally, called the Emergency Information System (EIS), the final version of the system is currently available and on the City's website.
Before deploying a campaign to have residents enter data into the EIS, the beta product was demonstrated at the July 12, 2021 City Council meeting.
At the 2020 City Council Strategic Planning Workshop, then Councilmember Jim Black expressed the desire to allow residents to post classified ads in the City's Blue Newsletter. Ads in the Blue Newsletter would require a dedicated staff to manage posting because the Blue Newsletter is a paper publication. Instead of using the Blue Newsletter, Jimenez Consulting created a Trading Post on the City's website where residents are allowed to post items to give or to trade exclusively to other residents in the community. The Trading Post would only be available to residents and would use the same login required for the EIS. Residents can add photos, item description, contact information, and pricing, if appropriate for the trade. The City acts as the administrator of the Trading Post and has full privileges. The Trading Post feature was also demonstrated at the July 12, 2021 City Council meeting.
At the July 12, 2021 City Council meeting Councilmember Jeff Pieper, requested staff to add a 198
consent section, to inform residents the usage of the collected data, and access to the collected data. After Jimenez Consulting implemented the additions to the system, city staff and Lead Block Captain Arlene Honbo conducted five Beta Tests. These tests were performed with a small group of Block Captains who volunteered to conduct the testing. Testing of the system included "test driving" the mobile version, and the desktop version. The participants of the beta test made suggestions for possible changes. City staff and Arlene had several meetings to make updates on: security, efficacy, practicality, visual management, and others with Jimenez Consulting's assistance. The final system is presented today.
DISCUSSION:
The EIS will be managed by city staff. The data input ideally would be done by residents with the encouragement and assistance of the Block Captains. For example, if a resident moves out of the City, the Block Captain can either inform city staff to delete the entry and the Block Captains can logon to the system and delete the entry. Residents are restricted to see their information only. Block Captains are restricted to see information of other Block Captains and residents within their own ZONE(s). Limited and designated city staff will access to the system with full admin privileges.
The deployment plan to roll out the EIS and Trading Post will encompass the following:
Blue Newsletter information piece on the EIS and Trading Post.
Follow up Blue Newsletter announcement of the deployment of EIS and Trading Post.
Invite residents to register at City Hall in April and May 2022 between 4pm-5pm, on Tuesdays. Residents can either call-in to the city and get registered over the phone providing their information to staff or come in-person at City Hall and staff can assist with registration.
Hold training sessions on EIS and Trading Post for Block Captains at City Hall, as needed.
Import data from EIS to the Alert Southbay and E-Notify.
Conduct citywide notification drill using the Alert Southbay and E-Notify platforms.
City staff is recommending that Council approve deployment plan for the EIS and the Trading Post.
FISCAL IMPACT:
City Council approved an agreement to continue engaging Jimenez for another year ending January 1, 2023 on September 13, 2021 for $11,375 to provide as-needed maintenance service for the EIS and the Trading Post.
RECOMMENDATION:
Approve deployment plan.
ATTACHMENTS:
199
TradingPostScreenShot.pdf
ResidentPortal_Login_ScreenShot.pdf
Emergency_Information_System_Screen_Shot.pdf
200
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 1/3 Emergency Information System Trading Post Change Password Logout Trading Post - Ad Listing
Trading Post Ad Listing
Search Listings SEARCH CLEAR FILTER
Ads
Antiques Appliances Automotive Bicycles
Clothes Computers Crafts Electronics
Furniture Jewelry Real Estate Sporting Goods
Tools Toys
Sort by
Bed Set
Category:Furniture
Posted: 7/8/2021
$500.00
Brand New TV
Category:Electronics
Posted: 7/8/2021
$1,800.00
Macbook Air for Sale
Category:Computers
Posted: 7/8/2021
$430.00
Test Ad 1
Category:Appliances
Posted: 7/8/2021
$200.00
Old Desk - Very Beautiful
Category:Antiques
Posted: 7/8/2021
$540.00
50" Flat Screen TV
Category:Electronics
Posted: 7/8/2021
$367.00
2008 Toyota Tacoma
Category:Automotive
Posted: 7/8/2021
$9,743.00
201
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 2/3 Buy my iPhone!! Perfect Condition.
Category:Electronics
Posted: 7/8/2021
$299.00
Zune for Sale
Category:Electronics
Posted: 7/8/2021
$25.00
Costume Jewelry for Sale
Category:Jewelry
Posted: 7/8/2021
$76.00
Milwaukee Drill Set For Sale
Category:Tools
Posted: 7/8/2021
$233.00
2011 Specialized Hardrock Mountain Bike
Category:Bicycles
Posted: 7/8/2021
$300.00
Schwinn Voyageur IG3 Bike
Category:Bicycles
Posted: 7/8/2021
$185.00
Set of Titleist 714 AP2 Golf Clubs
Category:Sporting Goods
Posted: 7/8/2021
$785.00
Vintage Omega Watch
Category:Jewelry
Posted: 7/8/2021
$281.00
Set of Silver Bangles
Category:Jewelry
Posted: 7/8/2021
$120.00
Buy My iPhone 5 - Comes with Pink Case!
Category:Electronics
Posted: 7/8/2021
$180.00
Antique Parlor Table
Category:Antiques
Posted: 7/8/2021
$470.00
Dumbell Set
Category:Sporting Goods
Posted: 7/8/2021
$234.00
202
7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/ad_listing.php 3/3 1 2
Records 1-20 of 27
Dewalt Saw
Category:Tools
Posted: 7/8/2021
$50.00
ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
7:30 am - 5:00 pm Mon-Fri
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7/8/2021 Rolling Hills, CA
https://www.rolling-hills.org/residents/portal/index.php 1/1 Resident Portal
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ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
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CITY C O U N CI L L IVE STREA M O F P U BL IC M E ETI N G S P U BL IC SERVICE RE Q U EST ARC H IVE AG E N DAS M AYO R'S C O R N ER 204
7/8/2021 Emergency Information System
https://www.rolling-hills.org/residents/portal/household_multi.php 1/2 Emergency Information System Trading Post Change Password Logout 2 Portuguese Bend Road
Household Information
Household Type Owner Occupied
Number of Adults in Household 2
Number of Children in Household 0
Languages Spoken in Household Other Than English
Special Needs
Does anyone in the house have any special needs or require assistance during an emergency? Special Needs Description
Emergency Equipment
Auxiliary Pump
Do you have an auxiliary pump to deploy pool water for extinguishing a fire? Ham Radio Equipment
Horses / Large Animals
Number of horses or large animals requiring transport by trailer:
Property Information
Property information may be prefilled by the city or a previous resident. Please update this information as necessary.
Pool or Spa
Pool Marker Is your property sign marked to indicate that you have a pool? Property Access Issues
SAVE CHANGES
Resident Information
Please ensure we have up to date information about each adult member of your household. Review and update resident information by clicking the Edit link below.
ADD NEW RESIDENT
Block Captains
Your block captain is responsible for coordinating residents in the event of an emergency situation and acts as your liaison to the city. Some zones may have multiple block captains.
Emergency Information System
Acholi
Afrikaans
Akan
Albanian
Amharic
Arabic
Ashante
Asl
Assyrian
Azerbaijani
Physical disability
Cannot call or signal for help
Does not speak English
Other (Describe)
Base Station
Handheld / Portable
Pool
Spa
Records 1-7 of 7
Name Primary Phone Email Last Updated
Jeff Whitfill [email protected] 7/8/2021 Edit
Captain Crunch 555-123-4567 [email protected] 6/15/2021 Edit Chandler Bing 555-555-1234 [email protected] 6/16/2021 Edit Monica Geller [email protected] 6/16/2021 Edit
Captain Jack [email protected] 6/15/2021 Edit
Ashford Ball [email protected] 6/29/2021 Edit
Bob Barker [email protected] 7/8/2021 Edit
Currently there are no block captains assigned to your area. If you are interested in volunteering as a block captain, please contact the city at (310)-377-1521.
205
7/8/2021 Emergency Information System
https://www.rolling-hills.org/residents/portal/household_multi.php 2/2 ADDRESS :
2 Portuguese Bend Road Rolling Hills, CA 90274
PHONE NUMBER :
+ (310)-377-1521
OFFICE HOURS :
7:30 am - 5:00 pm Mon-Fri
Name
Email address
Phone
reCAPTCHA
I'm not a robot
Privacy - Terms
Message*
SEND MESSAGE
CITY C O U N CI L L IVE STREA M O F P U BL IC M E ETI N G S P U BL IC SERVICE RE Q U EST ARC H IVE AG E N DAS M AYO R'S C O R N ER 206
Agenda Item No.: 12.B
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE THE FEASIBILITY STUDY BY HQE SYSTEMS ON
AN OUTDOOR SIREN SYSTEM, AND DIRECT STAFF TO CONDUCT A
COMMUNITY SURVEY FOR FEEDBACK ON AN OUTDOOR SIREN
SYSTEM.
DATE: February 28, 2022
BACKGROUND:
In Fiscal Years 2019-2020 and 2020-2021, the City Council provided funding for the Block Captain Program investigate communication platforms in the event of complete power failure in the community. The Block Captains and city staff used funds to purchase two-way radios, and when the handheld radio option proved to be ineffective, a Request for Proposal (RFP) was issued to solicit proposals on other communication systems. City staff presented a feasibility proposal from HQE System Inc. (HQE) for an outdoor siren system.
On April 26, 2021, staff recommended that City Council engage the services of HQE. The City Council directed Councilmember Jeff Pieper to work with staff to better understand the evolution of the communication project and the scope of the feasibility study. As directed, staff met with Councilmember Pieper on four occasions: May 20, 2021, July 15, 2021, July 23, 2021 and August 12, 2021. Some of the meetings with Councilmember Pieper included the Lead Block Captains Arlene and Gene Honbo. Staff also worked with Project Manager Alan Palermo and HQE to provide technical information requested by Councilmember Pieper. The feasibility study by HQE Systems Inc. is intended to identify the hardware, location of the hardware, software, system integration, and a detailed cost estimate to install a siren system for the community. The Lead Block Captains, along with many members of the Block Captains were in support of a feasibility study. The City Council ultimately engaged HQE to provide a feasibility study.
207
At the January 10, 2022 City Council meeting staff presented the final feasibility report from HQE and recommended the City Council to conduct a community survey to gauge interest for an outdoor siren system. In review of the feasibility report, the City Council requested information relating to the annual maintenance cost of the proposed outdoor siren system.
The City Council also requested a street level map of Option A and Option B presented in the feasibility study.
HQE’s proposed options can be found on page 17 of the report. Option A street level map can be found on page 18 and Option B level map can be found on page 20. The street maps are also attached separately in this staff report. HQE provided the following information on the standard maintenance for outdoor warning siren system:
The proposed SiRcom solution rarely has maintenance issues outside of just the standard upkeep of the system due to environmental issues (dirt, dust, etc.). An estimated cost of maintenance for systems installed of this size ranges from $12K per year. The standard service agreement covers preventative maintenance visits and consumables. However, in the event that any corrective maintenance has to be performed, the client usually covers the costs.
Full-Service Package Includes $12K (increased at 3% inflation rate per year) Customer support 24/7
Service call support 24/7 (remote and onsite)
One annual preventative maintenance inspection/service
All parts and labor for corrective maintenance (exceptions to improper use, vandalism, Acts of God, etc.)
DISCUSSION:
With spectacular views, and the rural characteristics of Rolling Hills, an outdoor siren system encompassing multiple poles to be erected may not be aesthetically pleasing or fitting to the community. While the outdoor siren project came about from a community survey in 2019 where the community expressed concern and fear for emergency situations with complete power failure, the feedback was that the City needed to identify a workable communication platform to notify residents. To assist the City Council in the decision of implementing an outdoor siren system, staff is recommending to conduct another community survey focused on the community's feedback on a siren system.
With the assistance of the Lead Block Captains Arlene and Gene Honbo, city staff drafted a community survey for the City Council's consideration. The draft survey provides a brief background on the risks of wildfires to the community and provides the purpose of an outdoor siren system. The draft survey is split into three categories: (1) Communication; (2) First Responders and Emergency Evacuation; and (3) Safety.
208
FISCAL IMPACT:
Should the City Council decide to move forward with an outdoor siren system as proposed in HQE's feasibility study, Solution A considered aesthetic for an estimated construction cost of $310,602. Solution B offers the most reliable solution in the market today for an estimate of $144,573. The anticipated annual maintenance Cost: $12,000.00. The Fiscal Year 2021- 2022 adopted budget does not include funding for implementing an outdoor siren system. The city has an annual subscription to Survey Monkey - online survey system - funded by the operation budget for Fiscal Year 2021-2022. There would be no fiscal impact should the City Council moves forward with a community survey.
RECOMMENDATION:
Receive and file report; and approve staff to conduct a community survey.
ATTACHMENTS:
HQE Systems - General Maintenance Service Scope .pdf
HQE_Systems_-_Mass_Notification_Systems_Installation_Report__- _The_City_of_Rolling_Hills.pdf
HQE Systems - City of Rolling Hills Siren Location Maps (Zoomed In).pdf Emergency Alert Siren System Community Survey DRAFT.pdf 209
MAINTENANCE SERVICE AGREEMENT SCOPE
HQE’s proposed maintenance service scope:
● Activation Systems Maintenance
o Clean PC, Monitor, Keyboard, Mouse and Microphone
o Check RF connectors and re-seal where necessary
o Complete updates to outdoor siren control software
o Install Windows Security Patches and Updates
o Rewire any radio cables to ensure they boot up immediately upon sensing power, in case of power failure
o Conduct a complete shutdown and power-up of the system o Conduct silent and audible testing to ensure proper operation ● Outdoor Warning Sirens
o Clean and reseal all electronics enclosures to prevent moisture from entering the cabinets o Conduct a complete shutdown and power-up of the tower o Clean off any rust or corrosion, and lubricate the battery terminals o Load test the battery and verified proper voltages
o Re-wire radio cables to ensure they boot up immediately upon sensing power, in case of power failure
o Check lightning protection module fuses, and re-seal RF connections as necessary o Test all fuses and fuse assemblies
o Conduct local & remote audio testing
o Conduct a silent self-test of the hardware, all amplifiers and drivers were found operational o Clean solar panels
o Test antenna and seal RF connections as necessary
o Replace speaker drivers as necessary
All terms and conditions to be agreed to by the Client and HQE. This ensures that the Client receives the service within the terms and conditions of the Client’s contract structure. 42075 Remington Ave. STE 109, Temecula CA 92590
[email protected] | Phone: 800.967.3036 | Fax: 760.645.7183 A Service Disabled Veteran Owned Small Business
210
Mass Notification Report
Global Headquarters | 42075 Remington Ave. Suite 109 | Temecula, CA 92105 | 800.967.3036 www.HQESystems.com
Prepared December 2021
For The City Of Rolling Hills, California
211
Disclaimer of Liability
Neither HQE Systems, Inc., nor its contributors shall be held liable for any improper or incorrect use of the information described and/or contained in this report herein and assumes no responsibility for anyone's use of the information. In no event shall HQE Systems, Inc. or its contributors be liable for any direct, indirect, incidental, special, exemplary, or consequential damages (including, but not limited to:
procurement of substitute goods or services; loss of use, data, or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability, tort (including negligence or otherwise), or any other theory arising in any way out of the use of this report, even if advised of the possibility of such damage. This disclaimer of liability applies to any damages or injury, whether based on alleged incorrect data, negligence or any other cause of action, including but not limited to damages or injuries caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, and/or theft, destruction or unauthorized access to, alteration of, or use of any record. 212
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
HQE Systems, Inc. is a privately owned and operated Minority Owned FEMA Certified Service Disabled Veteran Owned Small Business (SDVOSB).
“It is our goal at HQE to continue to serve our veterans through our ‘Hire Veterans Policy HQE-2015-2025’. We appreciate all of our current and past customers who have helped us meet our goals of hiring veterans throughout the years. Your support in HQE is directly impacting the support of our amazing veterans. Thank you for the opportunity to serve you and your community!” Thank You from the team of HQE Systems Inc.
Qais Alkurdi Henry Hernandez
CEO, Disabled Veteran / Retired COO, Disabled Veteran
2 | Page
HQE SYSTEMS, INC. | A Service-Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 213
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
Table of Contents
1. Executive Summary 4
2. Background 5
3. The City of Rolling Hills Consideration Factors 6
3.1 General Information 6
3.2 Topographic Information 6
3. Report Development Methodology 7
2.1 Kick-Off Meeting (Clear Project Guidelines) 7
2.2 Site Survey (Gathering Information) 7
2.3 Sound Propagation Analysis (Data-Driven Planning) 7
2.4 Mass Notification Systems Installation Study 8
4. Mass Notifications System Types Overview 9
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting 9
4.2 Indoor Notification Solutions 10
4.3 Outdoor Notification Solutions 11
4.3.1 Outdoor Warning Sirens & Speakers 12
4.3.2 The Leading Outdoor Warning Siren System 13
5. Proposed Solution Options 17
5.1 Installation Solution Options 17
5.1.1 Option A: Low Visibility Installation Option Sound Coverage 18
5.1.2 Option B: Lowest Cost Installation Option Sound Coverage 20
5.2 Outdoor Warning Siren Pole Tree Facade 22
5.2.1 Simulated View Of Siren Poles With Tree Facades 24
5.3 Mobile Alert Expeditionary Unit (Si-MAX) Option 25
6.0 Conclusion of Report 27
3 | Page
HQE SYSTEMS, INC. | A Service-Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 214
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
1. Executive Summary
To the distinguished City of Rolling Hills’s City Council Members, HQE Systems, Inc. (HQE) is a Minority-Owned, FEMA Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) with its global headquarters in Temecula, CA. Since 2014, HQE has been designing, engineering, installing, and maintaining Mass Notification Systems (Central Control Units, Outdoor Sirens, Control Cabinets, Radios, Solar Chargers, and Subcomponents of Mass Notification Systems) solutions for a host of clients worldwide. HQE is a brand agnostic systems integrator that has installed over 1,000+ Mass Notification Systems for all levels of the Government and Federal Agencies.
HQE was retained by The City of Rolling Hills, California, to investigate the feasibility of installing an effective Mass Notification System. The intent of the system is to provide Mass Alerting and Warning in the event of natural and manmade disasters including wildfires, terrorist events, and severe weather.
HQE’s Mass Notification Systems installation Report would provide the decision-makers with the information needed to identify the ideal solution for The City of Rolling Hills.
To develop the report, HQE conducted an installation study. The study includes open-source data research, site survey, and sound propagation analysis.
❖ Open Source Data: Researching the latest solution from the key manufacturers. This includes technical/operational features and rough order of magnitude pricing. ❖ Site Survey: Study of the local environment/infrastructure to include the availability of power, potential installation points, residential buildings, and topography (manmade and natural). In addition, to analyze the presence and signal capabilities of cellular, radio, and other communications channels.
❖ Sound Propagation Analysis: Utilizing the information gathered during the site survey, GIS, and DoD planning maps, HQE utilizes a proprietary machine-learning algorithm Sound Propagation Analysis to determine the ideal locations for the Mass Notification points.
With all of the information reviewed and analyzed during the report development, HQE’s Mass Notification Subject Matter Experts have determined two ideal installation options for The City of Rolling Hills. These options were developed with the following priorities (not in order): Alerting Effectiveness, Initial Budget, Sustainment Budget, Project Timeline, and System Installed Visibility.
Solution A (Low Visual Signature Installation Option): This solution was developed to provide The City of Rolling Hills with a solution that provides the best visually pleasing option. This option will utilize the SiRcom-Vector outdoor speaker arrays. These modern intelligible speakers will provide the “best-look” for the City. The rough order of magnitude pricing for Solution A is, $310,601.53 Solution B (Lowest Cost Installation Option): This solution was developed to provide the best price while maintaining the highest quality of outdoor warning capabilities. The solution utilizes the SiRcom outdoor warning intelligible sirens. Although lowest in price, SiRcom is determined to be the most reliable solution in the market today. The rough order of magnitude pricing for Solution B is, $144,572.93
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HQE SYSTEMS, INC. | A Service-Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 215
Mass Notifications Systems Installation Report
The City of Rolling Hills, CA
2. Background
The City of Rolling Hills (City) sought an installation report for Mass Notifications System (MNS). The requirement specifically desired an effective outdoor solution that could operate in any threat event environment.
The City of Rolling Hills relies primarily on communication tools that require electricity, cellular signal, or access to the internet during an emergency. These methods include The City of Rolling Hills Website, Alert Southbay, and local television/radio networks. Areas of California regularly experience power outages during adverse, especially windy, weather conditions. The local utility provider utilizes a Public Safety Power Shut-off (PSPS) program during inclement weather conditions. Because of the PSPS program, residents of The City of Rolling Hills could possibly be without power during periods of heightened fire danger, resulting in an increased risk of not receiving important communications, including evacuation orders, via phone, internet, or radio. Unfortunately, disruption to the electrical power also has a negative impact on local cellular towers which have limited generator power to sustain its operational needs from the planned PSPS or electrical systems failures from the hazard (fire, wind, etc). Environmental events like these must be fully understood when planning and designing an MNS, so the system can clearly and effectively communicate alerts to residents and visitors. The MNS must be designed to rely on solar power and have enough battery-backup capacity to send critical alerts, when required, at night, or days when the sun may be blocked by smoke or clouds.
The infamous 2020 wildfires that overtook the northern regions of Los Angeles and Ventura County exposed the dangers of only relying on web-based or cellular-based emergency alert systems. With over 33 deaths, many of the Cities and Counties have since implemented a radio-based mass notifications system to mitigate this unnecessary risk in the future.
The City of Rolling Hills contracted with HQE Systems, Inc. (HQE) to develop a comprehensive and actionable MNS report to enhance its ability to disseminate emergency alerts, especially in wildfire situations. Since then, HQE has utilized its expertise in Mass Notifications Systems (MNS) to develop this report to assist The City of Rolling Hills in the pursuit to save lives and protect property. 5 | Page
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3. The City of Rolling Hills Consideration Factors
3.1 General Information
Line Description The City of Rolling Hills Data
1 Access To The City of Rolling Hills Gated Community (Limited Access Roads) 2 Population (2020) 1,739
3 Housing Units 702
4 Land Area 2.99 Square Miles
5 Water Area 0.00 Square Miles
6 Geographic Coordinates 33.760016 -118.347164
7 AVG. Annual RainFall 15 Inches
8 AVG. High Wind Speed 7-8.6 MPH (November to May is the high winds season) 9 Fire Season May to October
10 Fire Threat Region Tier 2 (Elevated Fire Threat Identified By: California Public Utilities Company Fire Threat Mat V.3 (08.19.21)
11 Last Large Fire That
Impacted The City of
Rolling Hills On The Palos
Verdes Peninsula
Aug. 27, 2009, burned 235 acres and was of unknown origin according to the California Department of Forestry and Fire Prevention website. The fire, which burned for two days, caused minor damage to six Rolling Hills homes and forced 1,200 people to evacuate. Additionally, 3,000 customers in the area lost electrical power.
3.2 Topographic Information
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HQE has studied The City of Rolling Hills’s general and topographic information. These factors will be taken into careful consideration when developing the final solution options.
3. Report Development Methodology
2.1 Kick-Off Meeting (Clear Project Guidelines)
HQE conducted a project kickoff meeting in October 2020 with The City of Rolling Hills that established mutual acquaintance, clarified roles, and confirmed the desired outcomes and deliverables. Utilizing its experience and expertise in MNS, HQE was able to help better understand the constraints of the project and how HQE could best serve The City of Rolling Hills in achieving its ultimate goal of Saving Lives and Protecting Property.
2.2 Site Survey (Gathering Information)
HQE conducted a detailed site survey and spent time on-site gathering information to fully understand the constraints that could impact the system’s operational and technical performances. During the on-site interview, HQE reviewed each element of an MNS and documented expectations and requirements of the system. The City of Rolling Hills provided site information based on the current desires of The City of Rolling Hills and potential pitfalls to consider when planning for the new MNS.
HQE’s analysis began with the initial City provided project considerations to ensure that HQE’s efforts would be aligned with The City of Rolling Hills’s desires. While on-site, HQE assessed the power options and locations. In addition, HQE’s sound engineer assessed the residential and commercial building layouts to determine the best locations of the new MNS points to maximize sound coverage.
2.3 Sound Propagation Analysis (Data-Driven Planning)
HQE conducted a sound propagation analysis to ensure the outdoor emergency alert signal is distributed optimally throughout The City of Rolling Hills. HQE produced sound propagation maps using site collected data and HQE’s proprietary outdoor siren planning software to determine the levels of coverage achieved from potential sites. The coverage models take into consideration varying geographical topology and environmental factors such as foliage and building density.
The study considered various environmental factors including:
❖ Temperature
❖ Humidity & Rainfall
❖ Vegetation (types and disbursement)
❖ Wind speed and direction
❖ Man Made structures (buildings, towers, etc)
❖ Topography (elevation changes)
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Environmental factors that will be present during inclement weather were important when modeling coverage, including understanding the effects of the Santa Ana winds. In addition, much of The City of Rolling Hills has steep hills and canyons, which pose a challenge for proper coverage.
The analysis resulted in recommendations for the most efficient outdoor warning alert sound distribution across The City of Rolling Hills, including:
❖ A sound coverage area for each proposed siren site, considering environmental data ❖ Identification of any areas of The City of Rolling Hills in which sirens will be ineffective due to geography or other characteristics
2.4 Mass Notification Systems Installation Study
HQE compiled the data collected into this report, which provides a baseline assessment and includes the following:
❖ Solution options available on the market
❖ Costs to include initial and long term sustainment
❖ Recommended ideal installation options
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4. Mass Notifications System Types Overview
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting ❖ Solution Types: Electronic Notification Systems (ENS) have gained popularity due to the advancement of technology. ENS utilizes the local cellular networks to disseminate emergency alert notifications. These notifications can be accessed from the recipient’s mobile devices and computers.
➢ Hosted Cloud-Based Solution (SaaS): Requires no hardware to deploy the solution. ➢ On-Premise Server Solution: Requires a local server to be installed. ❖ Alerting Methods: The City of Rolling Hills Utilizes the local cellular towers to transmit the following alerts.
➢ Voice Calls: A custom live or pre-recorded voice message can be transmitted to all telephone numbers in the database for the City.
➢ SMS Text: A custom drafted or pre-drafted template message can be transmitted as a text to the number in the database for the City. The recipient can also send back an acknowledgment or a specific prompt response to the City. ❖ Strengths & Vulnerabilities:
➢ Strengths: Fast deployment. Easy to utilize. Requires limited or no hardware installation.
➢ Weakness: Completely reliant on the local cellular network. During PSPS or disaster failures, ENS solutions will not work. If the recipients have their phones on silent or off, they will not be alerted by the notification.
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4.2 Indoor Notification Solutions
❖ Solution Types: Indoor Notification Systems are utilized to provide coverage visually and audibly to ensure that the alerts are clearly received inside buildings. These notifications consist of workstation desktop alerts, overhead paging/intercom alerts, mounted digital displays, and any networked signs and TVs.
➢ Indoor audio alerting: Integrates with in-building paging or intercom systems, telephones, and other networked audio devices. This ensures full compliance with Americans with Disabilities Act requirements.
➢ Indoor visual alerting: Integrates with workstations, digital signs, and other networked displays (TVs, wall mounted tablets). This ensures full compliance with Americans with Disabilities Act requirements.
➢ Life Safety Systems Integration: Integrates with local fire alarm, earthquake sensors, and electronic security systems to ensure that the legacy alarms are reinforced with intelligible audio and visual alerts (ADA compliance).
❖ Strengths & Vulnerabilities:
➢ Strengths: Unifies the indoor spaces with the outdoor warning alerts. This ensures that all alerts are instantly received by all residents and the City’s staff. ➢ Weakness: Requires indoor wiring and cabling (unless self-powered and wireless solutions are implemented)
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4.3 Outdoor Notification Solutions
❖ Solution Types: Outdoor Warning Sirens (OWS) are the industry standard and the accepted capability by Federal Emergency Management Agency (FEMA). OWS allow for immediate alerting across a large area by utilizing all weather outdoor warning sirens. ➢ Intelligible Audio Alerts: Intelligible sirens that can be clearly heard from miles away. ➢ Wireless & Self Powered: Siren control cabinet systems configured to operate on wired/wireless communication infrastructure and self-powered/self charging systems. ➢ Central Control System: Mass Notifications System management software to quickly and easily create, transmit, and manage all alerts.
❖ Alerting Methods: The City of Rolling Hills Utilizes various communications media to transmit the following alerts.
➢ Live Custom or Pre-Recorded Voice Alerts: A custom live or pre-recorded voice message can be transmitted to all or selected siren points.
➢ Tone Alerts: Transmit pre-established tone alerts.
❖ Strengths & Vulnerabilities:
➢ Strengths: Self-powered and can communicate on networks not affected by PSPS or other types of power outages.
➢ Weakness: Has the highest cost to cover the desired area. 11 | Page
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4.3.1 Outdoor Warning Sirens & Speakers
Description SiRcom Whelen Federal Signal ATI
Sirens
Configuration
Options
2-36 Omni, Bi, or
Directional
Better Coverage
1-10 Omni 1-8 Omni, 2-6
Directional
4 or 8 Omni or
Directional
Directional
Capable
Yes
More Flexibility
No Yes Yes
Max Output
Power
5,400 Watts
More Efficient
4,000 Watts 3,200 Watts Omni,
600 Watts
Directional
3,200 Watts
Max Effective
Range @
70dBc
6,800’ (2,270m)
Longer Range
6,100’ (1,859m) 4,300’ Omni, 3,400
Directional
-
Max dB
Output @ 30m
137dB
Better Intelligible
Sound
124dB 124dB 124dB
Battery
Configuration
12V, 24V
Less Maintenance
Lower Upfront Cost
48V 48V 48V
Capable of
Operating on
AC Mains
ONLY
Yes
Real Redundancy
Fail-Safe PWR System
No (Charges from,
AC & Operates
From Battery Only)
No (Charges from,
AC & Operates
From Battery Only)
No (Charges
from, AC &
Operates From
Battery Only)
Solar Charging Yes Yes Yes Yes
Standby Time 30 Days
Longer Standby Time
72 Hours 72 Hours 8 Days
Max Alarm
Duration
No Limit
Better Performance
30 Minutes 30 Minutes 30 Minutes
Comms IP, VHF, UHF, SATCOM,
GPRS, LOS, 4G/5G, Mesh
Better Performance
IP, VHF, UHF IP, VHF, SATCOM,
4G/5G
IP, VHF, UHF,
Cellular
Cloud-Based
and
On-Premise
Controllers
Cloud, On-Premise, or
Hybrid Servers
More Options
Better Performance
On-Premise On-Premise On-Premise
Cost Per Siren
Pole (For Like
Capabilities +
Labor)
$25K Per Pole *
Lower Cost For Better
Performance
$48K Per Pole $45K Per Pole $35K Per Pole
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Note *: SiRcom launched the SiRcom-Vector Speaker Line in 2021. The new product is lower in profile with a modern look without sacrificing any of the top capabilities and performance features.
4.3.2 The Leading Outdoor Warning Siren System
Outdoor Warning Sirens Reviewed: Intelligible Sound Advantage Higher intelligibility: High Power Speaker Array’s (HPSA)’s vertical line arrays provide a narrow vertical output pattern for focusing sound at audiences, without wasting output energy on the floor and up in the air; the more narrow the beam, the less distortion due to reflections, resulting in higher intelligibility Equalized intelligibility: HPSA’s vertical line arrays approximate a line source of sound, creating a nearly cylindrical sound propagation pattern, resulting in balanced sound power output; messages are clearly heard at 100 feet as well as 1,500 feet Directing sound where you need it: HPSA speakers can be mounted for omni-directional and directional speaker coverage Intelligibility ratings: 0.8 Common Intelligibility Scale (CIS) rating; Phonetically Balanced Word Score Test—better than 95%* This very high intelligibility rating ensures the clearest voice alerts.
1. Energy Efficient HPSAs only need one 100-watt driver per horn; two drivers needed for 360° coverage, equalling a fraction of the number of drivers required for traditional speaker system designs
2. Better Power Management utilizing Class D amplification technology, the HPSA amplifier is better than 90% efficient, enables lower current draw and increased battery life, requiring fewer speakers and significantly less power for a substantially larger range 13 | Page
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Outdoor Warning Sirens Reviewed: Control Cabinet
The SiRcom Outdoor Warning System is the world’s most modern and capable solution on the market today. It starts with the SMART engineering design of the SiRcom Control Cabinets. The SiRcom Control Cabinets are compact, efficient, and easy to manage.
SiRcom Control Cabinet: Key Advantages Over Other Reviewed OEM Solutions Description SiRcom Whelen Federal Signal ATI
Hot Swappable Yes
Simple Maintenance
No No No
Simple Emergency
Battery Shut Off
Yes
Increased Safety
No No No
Advanced
Amplifiers
Yes
Efficient Power
No No No
Wireless Proximity
Maintenance
Report
Yes
Faster Systems Checks
No No No
Remote Alert On
Site
Yes
Increased Flexibility
Yes Yes Yes
Receive Signals VIA
Secure Mesh
Network From
Other Siren Poles
Yes
Increased Redundancy
No No No
Note: Other advantages are not listed for brevity of the proposal. 14 | Page
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Outdoor Warning Sirens Reviewed: Battery Requirement
The SiRcom Outdoor Warning Siren System’s control cabinet and the sirens are highly efficient and utilize less power to perform better. A single 12VDC battery will operate the entire siren system which only requires once a year checks for annual preventative maintenance that has a 5-7 year shelf life (depending on use). In addition, the SiRcom back single 12VDC battery can power an entire multi-siren pole for up to 30 days during power source failure (AC or Solar). This is due to the advanced amplification and power management system prebuilt into the solution being provided to The City of Rolling Hills.
Outdoor Warning Sirens Reviewed: Local Control Units
The SiRcom Outdoor Warning Siren System’s local control units mimic the same features and capabilities of the Central Control Unit. This familiarity to the controls builds confidence for the Controllers. The SiRcom Local Control Unit is Americans with Disabilities Act (ADA) compliant and secure. The unit allows for the Controllers to quickly utilize the local alerting without limited hot keys or functions. 15 | Page
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Outdoor Warning Sirens Reviewed: SiRcom SMART Alert Software (SiSA) The SiRcom SMART Alert Software (SiSA) is the control software for the outdoor warning sirens. The software can manage the outdoor warning sirens and transmit electronic notifications via voice calls, SMS text, emails, and social media page updates.
The SiRcom SMART Alert Software (SiSA) was developed utilizing deep machine learning algorithms. This is the core baseline for the SMART software technology. Due to this, SiSA is able to provide the following features:
❖ Access The Solution From Anywhere
➢ Mobile Devices
➢ Workstations
❖ Secure Software
➢ Advance Encryption Security (AES) 256 BIT
➢ At Rest & In Transit (Military Grade Encryption)
➢ Secure Server Site (Military Approved)
➢ Encrypted Log-in & Single Sign On (SSO)
❖ Easy To Operate
➢ Three Interactive Map Options
➢ Easy To Use Quick Menu To Save You Time
➢ Quick Menu & Standard Menu
➢ Easy 1-2-3 Send Functionality
➢ Automatic User List Updates
❖ SMART Functions
➢ Real-Time Systems Status of All Alert Points
➢ Life like Text-To-Speech
➢ Real-Time Historical Reporting
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5. Proposed Solution Options
5.1 Installation Solution Options
HQE has developed the below two (2) options for The City of Rolling Hills’s considerations. Both options provide the desired intelligible emergency voice alert coverage. ❖ Option A: The Low Visibility Installation Option utilizes nine (9) 30’ poles throughout the City (see image below). The 30’ poles are mounted with the modern designed intelligible speakers.
At 30’, the outdoor warning speakers will be slightly above the height of the residential homes.
This will allow for the best sound transmission without placing the poles too high above the roofline. In addition, these 30’ poles can be covered with tree facades that will blend in with the local vegetation.
❖ Option B: The Low Cost Installation Option utilizes the standard 50’ poles mounted with the intelligible horns positioned in a 360 degree transmission position. The 50’ pole allows for the sound to be projected from a higher elevation. This allows for a greater coverage area which reduces overall equipment requirements.
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5.1.1 Option A: Low Visibility Installation Option Sound Coverage This option takes into consideration that the community desires to have a low visibility outdoor warning system. This option utilizes the nine (9) SiRcom Vector speaker option mounted on shorter 30’ poles to provide the required emergency alert notification coverage. 18 | Page
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❖ Cost: $310,601.53
❖ Installation Time: ~30 Workdays
Equipment Required
❖ (1) SiRcom Central Control Unit
➢ Includes
■ (1) SiRcom SMART Alert Software (SiSA) - Annual Subscription ■ Dell Server
■ LCD Monitor
■ Keyboard, Mouse, Mouse Pad
❖ (9) SiRcom Outdoor Warning Vertical Speaker Arrays
➢ Mounted on 30’ poles (Poles With Life-Like Tree Facades) ❖ (9) SiRcom Control Cabinets
➢ Each Control Cabinet Includes
■ Motorola VHF Radio, and GSM Integration Module
■ Solar Power Module
■ (1) 12VDC Sealed Battery
■ Local Activation Module
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5.1.2 Option B: Lowest Cost Installation Option Sound Coverage This option takes into consideration providing The City of Rolling Hills with the lowest cost option available on the market. This option utilizes the three (3) SiRcom omni-directional horn option mounted on 50’ poles to provide the maximum coverage utilizing the least amount of poles for the City. 20 | Page
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❖ Cost: $144,572.93
❖ Installation Time: ~14 Workdays
Equipment Required
❖ (1) SiRcom Central Control Unit
➢ Includes
■ (1) SiRcom SMART Alert Software (SiSA) - Annual Subscription ■ Dell Server
■ LCD Monitor
■ Keyboard, Mouse, Mouse Pad
❖ (3) SiRcom Outdoor Warning Sirens
➢ SiRcom SPT (16 Speakers Per Pole)
➢ Mounted on 50’ poles (Poles With Life-Like Tree Facades) ❖ (3) SiRcom Control Cabinets
➢ Each Control Cabinet Includes
■ Motorola VHF Radio, and GSM Integration Module
■ Solar Power Module
■ (1) 12VDC Sealed Battery
■ Local Activation Module
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5.2 Outdoor Warning Siren Pole Tree Facade
The following are HQE’s proposed life-like tree facades included with Low Visibility Installation Option.
The facades do not require maintenance and will be installed by HQE. 22 | Page
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5.2.1 Simulated View Of Siren Poles With Tree Facades
Below: SiRcom Outdoor Warning Siren Poles mounted with no tree facade.
Below: SiRcom Outdoor Warning Siren Poles mounted with tree facade. The tree facade will provide a lower visual signature of the poles and sirens. In addition to the tree facades, when taking into consideration the final installation points, when possible the hills will be used to mask the silhouette of the sirens.
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5.3 Mobile Alert Expeditionary Unit (Si-MAX) Option
The SiRcom Mobile Alert Expeditionary Unit (Si-MAX) and the Mobile Alert Expeditionary Unit Lite (Si-MAX Lite) are two way emergency mass notification devices.
Si-MAX Unit operates on the SiRcom SMART Alert Software (SiSA). All of the features found on the standard SiSA Emergency Alert Menu will be available on the Si-MAX display. This ensures that any authorized user can access, draft, and transmit emergency notifications while on the move. Si-MAX will communicate the alert message via any WiFi, Cellular, or VHF communications network. (Not included in the proposal pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX) ❖ Control Features
Alert All Outdoor Sirens 10” Digital Color Display Touch Screen Easy To See In Daylight Digital Keyboard Secure Log-In
Encrypted Software Integrated Speaker GPS Tracking
Continuous SOS Signal Camera & Mic
❖ Power
110VAC (House Power) 12VDC (Car Outlet) Internal 20 Hour Battery Solar Battery Panel (Option)
❖ Communications
WiFI (Local Internet) Cellular (4G/5G) Radio (VHF/UHF)
NFC Bluetooth RFID
❖ Commercial Info
MSRP $2295 / EA 1 YR Warranty Free Updates
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Si-MAX Lite is a two way emergency communications device that each residential home can possess.
The Si-MAX Lite can be plugged into the residents home power while not in use. Once an emergency alert notification is transmitted by the local emergency managers and received by the Si-MAX Lite Unit, the resident can take the Si-MAX Lite Unit with them to maintain real-time situational awareness as the emergency event progresses. This device also allows each resident to transmit a GPS signal that can be tracked by The City of Rolling Hills’s emergency managers during the emergency. This feature can assist the The City of Rolling Hills’s emergency response team to get to the resident quickly to provide assistance or to ensure they are on the safest path out of the danger area. (Not included in the proposal pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX) ❖ Control Features
3.5” Digital Color Display Rugged Screen Easy To See In Daylight Easy Navigation Button All Environments Encrypted Software Integrated Speaker GPS Tracking Continuous SOS Signal
❖ Power
110VAC (House Power) 12VDC (Car Outlet) Internal 7 Hour Battery Solar Battery Panel (Option)
❖ Communications
WiFI (Local Internet) Cellular (4G/5G) Radio (VHF/UHF)
NFC Bluetooth RFID
❖ Commercial Info
MSRP $395 / EA 1 YR Warranty Free Updates
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6.0 Conclusion of Report
HQE is pleased to conclude this report for The City of Rolling Hills. Although The City of Rolling Hills faces several challenges that were identified by HQE, the solutions being proposed mitigates all of the challenges. The report proposes two (2) unique outdoor warning systems installation options for the City. These options were designed and proposed after careful analysis of the strengths and weaknesses of all of the current options in the market today. The SiRcom Mass Notifications System allows The City of Rolling Hills to meet the initial mass alerting requirements and to scale later with any indoor alerting and security systems integrations that the City may require. This solution being proposed is truly a capability that will allow The City of Rolling Hills to install a solution that will not be outdated due to the modern unified mass notifications system design.
The proposed Mass Notifications System is the world’s most comprehensive solution with multiple redundant alerting channels pre-built into the system. The SiRcom SMART Alert System enables The City of Rolling Hills to provide the desired emergency response alerting in the event that the power or cellular communications have failed. It is a Fully Certified Federal Emergency Management Agency (FEMA) System. The above Unified Mass Notifications System solution ensures that The City of Rolling Hills is able to maximize the resources available in the mission to Save Lives and Protect Property. The unified solution doesn’t rely on a single network but a family of networks to ensure that when the Emergency System is required to perform its purpose, even in the event of power outages, the system WILL WORK! The proposed solution installed will provide The City of Rolling Hills with the solution to mitigate the risks faced by the Cities and Counties of California in the infamous 2019 wildfires. In addition to the actual installation options for the outdoor warning system, HQE would suggest a community outreach program that would allow the residents of the community to talk directly with Mass Notification Systems experts.
This will allow The City of Rolling Hills to help the residents better understand why the solution is so important for the life safety program of The City of Rolling Hills. 27 | Page
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Thank You For Your Continued Support of HQE Systems, Inc.
A Minority Owned, FEMA Certified Service Disabled Veteran Owned Small Business End of Mass Notifications System Installation Report
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42075 Remington Ave. Suite 109
Temecula, CA 92105
800.967.3036
www.HQESystems.com
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ROLLING HILLS RESIDENT SURVEY
Improving Our City’s Emergency Preparedness:
The City of Rolling Hills is a rural environment with vegetation and steep hillsides. Due to the habitat of the environment the city is susceptible to wildfires, landslides, earthquakes and the potential for catastrophic damage. Emergency preparedness is one of the most important things residents can do to make our city safer.
The city is considering investing in more communication products for emergency scenarios: power outage and loss of cell-phone service. How will residents be notified in an emergency? What if notifications cannot be sent?
The City recently retained HQE Systems to evaluate the feasibility of installing a siren system called Mass Notification System. The intent of the siren system is to provide Mass Alerting and Warning in the event of natural and manmade disasters: wildfires, severe weather, earthquakes.
The purpose of this survey is to solicit resident feedback on the need/interest of purchasing outdoor emergency sirens for emergency/evacuation. This evaluation will address the following:
Communication
First Responders and Emergency Evacuation
Safety
Communication:
1. Which communications do you currently use (check all that apply)? a. Land-line phone
b. Cell phone
c. Computer with internet connection
2. Do you currently receive cell-phone alerts through Alert South Bay? a. Yes
b. No
c. Not aware of Alert South Bay
3. Are you aware of your cell-phone notifications?
a. Yes
b. No
c. Somewhat
4. How often are you outside of your structure but still on your property (in your yard, etc.) a. Never
b. Sometimes
c. Frequently
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First Responders and Emergency Evacuation:
First Responders (LA County Fire Department and LA Sheriff) will notify residents in the event of an evacuation order.
If power is available Alert Southbay will send text, phone and/or email notifications. First Responders will use their vehicle PA system and/or go door-to-door to notify residents.
1. Are you fully prepared for a possible evacuation scenario? a. Yes
b. No
c. Somewhat
2. Do you feel confident about your personal evacuation plan? a. Yes
b. No
c. Somewhat
3. If there is loss of power affecting cell phone and internet communications would you support a siren system to notify residents to evacuate? a. Yes
b. No
c. Please explain your answer: ______________________________________
4. If there is no loss of power, how would you prefer to receive emergency notification to evacuate (check all that apply)?
a. Email
b. Text
c. Phone Call
d. Siren
e. Please explain your answer: ______________________________________ Safety
1. What are your concerns that you may not receive a notification during an emergency? a. Please explain: _________________________________________ 246
2. Do you feel a siren system would improve your safety in the event of an emergency? a. Yes
b. No
3. If there is loss of power, are you comfortable relying solely on the First Responders to use their vehicle PA system and/or going door-to-door to notify you? a. Yes
b. No
Miscellaneous
Do you have any suggestions or comments in general?
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Agenda Item No.: 12.C
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: INTRODUCE BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, ADDING CHAPTER 8.10 TO THE ROLLING HILLS
MUNICIPAL CODE RELATING TO EDIBLE FOOD RECOVERY. FOR
INTRODUCTION AND FIRST READING.
DATE: February 28, 2022
BACKGROUND:
Senate Bill (“SB”) 1383 (Chapter 395, Statutes of 2016) directed the California Department of Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic waste by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025. As part of this effort, SB 1383 also requires CalRecycle’s regulations to ensure the recovery, for human consumption, of at least 20 percent of edible food that is currently thrown away. CalRecycle promulgated its regulations in Chapter 12 (Short-Lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations (the “SB 1383 Regulations”).
While CalRecycle issued the City a waiver from the SB 1383 Regulations’ organic waste collection requirements as a low-population jurisdiction, the City is still required to establish an edible food recovery program by adopting an ordinance.
DISCUSSION:
The attached Ordinance No. 374 (the “Ordinance”) adds Chapter 8.10 to the Rolling Hills Municipal Code, entitled “Food Recovery.” It establishes the obligations of commercial edible food generators – businesses/entities that create food for human consumption (e.g., supermarkets, grocery stores, restaurants above a certain capacity or size, etc.) to (1) contract with edible food recovery organizations (e.g., food banks/pantries) and services for the donation of edible food that can be recovered for human consumption; (2) not intentionally spoil edible food capable of being recovered; (3) grant the City or its designee access to their premises for inspection and records review; and (4) keep certain records of their compliance.
It also sets forth the obligations of edible food recovery organizations and services to keep 248
records of their transactions with commercial edible food generators, and to report to the City at regular intervals the total pounds of food they recover from each generator.
There are two tiers of commercial edible good generators. The requirements for Tier 1 (e.g., supermarkets, grocery stores, etc.) take effect immediately. The requirements for Tier 2 (e.g., restaurants, hotel food facilities, etc. of a certain size) take effect on January 1, 2024.
The Ordinance authorizes the City and its designee to conduct inspections and investigations of premises and records to confirm compliance by commercial edible food generators and food recovery organizations and services.
Finally, the Ordinance sets forth the process for the issuance of a notice of violation and the assessment of a fine for any violations of Chapter 8.10, as well as other civil penalties. It should be noted that the Ordinance currently would not apply in the City because the City has no commercial edible food generators. However, in the future if the City allowed commercial edible good generators, then this Ordinance would take effect. In that instance, the Ordinance would also cover violations and enforcement actions. Although the Ordinance would not apply to existing uses in the City, it still needs to be adopted so that the City is in compliance with SB 1383 Regulations.
FISCAL IMPACT:
None.
RECOMMENDATION:
Waive first reading and introduce Ordinance No. 374, adding Chapter 8.10 to the Rolling Hills Municipal Code Relating to Edible Food Recovery.
ATTACHMENTS:
374_Rolling Hills_ Edible Food Recovery Ordinance-c1 - DRAFT.pdf CL_AGN_220228_CC_OrdinanceNo374_EdibleFoodRecovery_Supplemental.pdf 249
ORDINANCE NO. 374
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ADDING CHAPTER 8.10 TO
THE ROLLING HILLS MUNICIPAL CODE RELATING TO
EDIBLE FOOD RECOVERY
WHEREAS, SB 1383 (Chapter 395, Statutes of 2016) directed the California Department of Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic waste by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025; and WHEREAS, SB 1383 also requires the regulations to recover, for human consumption, at least 20 percent of edible food that is currently thrown away; and WHEREAS, CalRecycle promulgated regulations as directed in SB 1383 in Chapter 12 (Short-Lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations (“SB 1383 Regulations”); and
WHEREAS, the SB 1383 Regulations take effect January 1, 2022, and requires the City of Rolling Hills to adopt an ordinance to enforce the SB 1383 Regulations by said date; and WHEREAS, the City Council desires to adopt an Edible Food Recovery Ordinance to comply with the SB 1383 Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 8.10 is hereby added as set forth in Exhibit A, incorporated by this reference.
Section 2. Environmental review is not required because adoption of the Ordinance is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378(b)(5) (organization or administrative activities of governments not a project).
Section 3. If any section, subsection, clause, or phrase in this Ordinance or the application thereof to any person or circumstance is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases or the application thereof to any person or circumstance be held invalid.
Section 4. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the City of Rolling 250
Hills, California, and cause a summary to be published once within fifteen (15) days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.
Section 5. This Ordinance shall take effect and be in full force 30 days after its adoption.
INTRODUCED on the 28th day of February, 2022, and PASSED AND ADOPTED at a regular meeting of the City Council of the City of Rolling Hills on this _____ day of ________, 2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
City of Rolling Hills
Bea Dieringer, Mayor
ATTEST:
______________________________
Christian Horvath, City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
______________________________
City Attorney
251
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF ROLLING HILLS )
I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Rolling Hills held on the _____th day of ____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Christian Horvath, City Clerk
252
EXHIBIT A
Chapter 8.10
FOOD RECOVERY
8.10.010 - Definitions.
8.10.020 - Requirements for Commercial Edible Food Generators.
8.10.030 - Requirements for Food Recovery Organizations and Services.
8.10.040 - Inspections and Investigations.
8.10.050 - Violations.
8.10.010 Definitions.
For the purpose of this chapter, certain terms are defined as follows:
A. “CCR” means the California Code of Regulations.
B. “CalRecycle” means the California Department of Resources Recycling and Recovery.
C. “City” means the City of Rolling Hills.
D. “City Council” means the City Council of the City of Rolling Hills.
E. “City Manager” means the City Manager of the City of Rolling Hills, or his or her designee.
F. “County” means the County of Los Angeles.
G. “Designee” means an entity that the City contracts with or otherwise arranges to carry out any of the City’s responsibilities as authorized in 14 CCR § 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities.
H. “Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR § 18982(a)(18). Edible Food is not Solid Waste if it is recovered and not discarded.
I. “Enforcement Action" means an action of the City to address non-compliance including, but not limited to, issuing administrative citations, fines, penalties, or using other remedies.
J. “Enforcement Officer" means the City Manager, County administrative official, chief operating officer, executive director, public works director or other executive in charge or their authorized designees who is/are partially or wholly responsible for enforcing this chapter.
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K. “Food Distributor” means a company that distributes food to entities including, but not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR § 18982(a)(22).
L. “Food Facility” has the same meaning as in Health and Safety Code Section 113789.
M. “Food Recovery” means actions to collect and distribute food for human consumption that otherwise would be disposed, or as otherwise defined in 14 CCR § 18982(a)(24).
N. “Food Recovery Organization” means an entity that engages in the collection or receipt of Edible Food from Commercial Edible Food Generators and distributes that Edible Food to the public for Food Recovery, either directly or through other entities or as otherwise defined in 14 CCR § 18982(a)(25), including, but not limited to:
1. A food bank as defined in Section 113783 of the Health and Safety Code;
2. A nonprofit charitable organization as defined in Section 113841 of the Health and Safety code; and,
3. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code.
O. “Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR § 18982(a)(26).
P. “Food Service Provider” means an entity primarily engaged in providing food services to institutional, governmental, Commercial, or industrial locations of others based on contractual arrangements with these types of organizations, or as otherwise defined in 14 CCR § 18982(a)(27).
Q. “Generator” means any person or other entity who is responsible for the initial creation of Solid Waste.
R. “Grocery store” means a store primarily engaged in the retail sale of canned food; dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area that is not separately owned within the store where the food is prepared and served, including a bakery, deli, and meat and seafood departments, or as otherwise defined in 14 CCR § 18982(a)(30).
S. “Health Officer” means the Health Officer of the City.
T. “Inspection” means a site visit where the City reviews records of an entity’s collection, handling, recycling, or landfill disposal of organic waste or Edible Food 254
to determine if the entity is complying with requirements set forth in this chapter, or as otherwise defined in 14 CCR § 18982(a)(35).
U. “Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event.
V. “Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility. A venue facility includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. A site under common ownership or control that includes more than one large venue that is contiguous with other large venues in the site, is a single large venue.
W. “Local Education Agency” means a school district, charter school, or County office of education that is not subject to the control of City or County regulations related to Solid Waste, or as otherwise defined in 14 CCR § 18982(a)(40).
X. “Notice of Violation” or “NOV” means a notice that a violation has occurred that includes a compliance date to avoid an action to seek penalties, or as otherwise defined in 14 CCR § 18982(a)(45) or further explained in 14 CCR § 18995.4.
Y. “Person” means persons, firms, corporations or associations.
Z. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR § 18982(a)(60).
AA. “Recovery” means any activity or process described in 14 CCR § 18983.1(b), or as otherwise defined in 14 CCR § 18982(a)(49).
BB. “Residential” means any residential dwelling.
CC. “SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016).
DD. “SB 1383 Regulations” means the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.
EE. “Self-hauler” means a Generator, who hauls his or her own Solid Waste, organic waste, or recyclable materials to another Person. “Self-hauler” also includes a 255
person who back-hauls waste, or as otherwise defined in 14 CCR § 18982(a)(66). “Back-hauling” is the process of generating and transporting organic waste to a destination owned and operated by the Generator using the Generator’s own employees and equipment, or as otherwise defined in 14 CCR § 18982(a)(66)(A).
FF. “Solid Waste” includes means all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semisolid wastes, and other discarded solid and semisolid waste. “Solid Waste” does not include
1. Hazardous waste, as defined in Public Resources Code Section 40141;
2. Radioactive waste regulated pursuant to the Radiation Control Law (commencing with Health and Safety Code Section 114960); or
3. Medical waste regulated pursuant to the Medical Waste Management Act (commencing with Health and Safety Code Section 117600). Untreated medical waste shall not be disposed of in a solid waste landfill, as defined in Public Resources Code Section 40195.1. Medical waste that has been treated and deemed to be solid waste shall be regulated pursuant to Division 30 of the Public Resources Code.
GG. “State” means the State of California.
HH. “Supermarket” means a full-line, self-service retail store with gross annual sales of two million dollars ($2,000,000), or more, and which sells a line of dry grocery, canned goods, or nonfood items and some perishable items, or as otherwise defined in 14 CCR § 18982(a)(71).
II. “Tier One Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:
1. Supermarket.
2. Grocery Store with a total facility size equal to or greater than 10,000 square feet.
3. Food service provider.
4. Food distributor.
5. Wholesale Food Vendor.
JJ. “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:
256
1. Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet.
2. Hotel with an on-site food facility and 200 or more rooms.
3. Health facility with an on-site food facility and 100 or more beds.
4. Large Venue.
5. Large Event.
6. State agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet.
7. Local Education Agency facility with an on-site food facility.
KK. “Wholesale Food Vendor” means a business or establishment engaged in the merchant wholesale distribution of food, where food (including fruits and vegetables) is received, shipped, stored, prepared for distribution to a retailer, warehouse, distributor, or other destination, or as otherwise defined in 14 CCR § 189852(a)(76).
8.10.020 - Requirements for Commercial Edible Food Generators.
A. Tier One Commercial Edible Food Generators must comply with the requirements of this section, and Tier Two Commercial Edible Food Generators must comply commencing January 1, 2024.
B. Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this section, commencing January 1, 2024.
C. Commercial Edible Food Generators shall comply with the following requirements:
1. Arrange to recover the maximum amount of Edible Food that would otherwise be disposed.
2. Enter into a written agreement with Food Recovery Organizations or Food Recovery Services for:
a. The collection of Edible Food for Edible Food Recovery from the Tier One or Tier Two Commercial Edible Food Generator’s premises; or,
b. The acceptance of Edible Food that the Tier One or Tier Two Commercial Edible Food Generator self-hauls to the Food Recovery Organization.
257
3. Shall not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service.
2. Allow the City’s designated Enforcement Officer or Designee to access the premises and to review records pursuant to 14 CCR § 18991.4.
3. Keep records that include the following information, or as otherwise specified in 14 CCR § 18991.4:
a. A list of each Food Recovery Service or Food Recovery Organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR
§ 18991.3(b).
b. A copy of all contracts or written agreements established under 14 CCR § 18991.3(B).
c. A record of the following information for each of those Food Recovery Services or Food Recovery Organizations:
i. The name, address, and contact information of the Food Recovery Service or Food Recovery Organization.
ii. The types of Edible Food that will be collected by, or Selfhauled to, the Food Recovery Service or Food Recovery Organization.
iii. The established frequency that Edible Food will be collected or self-hauled.
iv. The quantity of Edible Food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery
Service or Food Recovery Organization for purposes of
Food Recovery.
D. Nothing in this chapter shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Senate Bill 557 (Chapter 285, Statutes of 2017).
8.10.030 - Requirements for Food Recovery Organizations and Services.
A. Food Recovery Services collecting or receiving Edible Food directly from Commercial Edible Food Generators via a contract or written agreement established under 14 CCR § 18991.3(b) shall maintain the following records, or as otherwise specified by 14 CCR § 18991.5(a)(1):
258
1. The name, address, and contact information for each Commercial Edible Food Generator from which the service collects Edible Food.
2. The quantity in pounds of Edible Food collected from each Commercial Edible Food Generator per month.
3. The quantity in pounds of Edible Food transported to each Food Recovery Organization per month.
4. The name, address, and contact information for each Food Recovery Organization for which the Food Recovery Service transports Edible Food for Food Recovery.
B. Food Recovery Organizations collecting or receiving Edible Food directly from Commercial Edible Food Generators via a contract or written agreement established under 14 CCR § 18991.3(b) shall maintain the following records, or as otherwise specified by 14 CCR § 18991.5(a)(2):
1. The name, address, and contact information for each Commercial Edible Food Generator from which the organization receives Edible Food.
2. The quantity in pounds of Edible Food collected form each Commercial Edible Food Generator per month.
3. The name, address, and contact information for each Food Recovery Service from which the organization receives Edible Food for Food Recovery.
C. Food Recovery Organizations and Food Recovery Services that have their primary address physically located in the City and contract or have written agreements with one or more Commercial Edible Food Generators pursuant to 14 CCR § 18991.3(b) shall, no later than March 1, July 1, and September 1 of each calendar year, report to the City in which they are located the total pounds of Edible Food recovered in the previous calendar year from the Tier One and Tier Two Commercial Edible Food Generators with which they have established a contract or written agreement pursuant to 14 CCR § 18991.3(b).
D. In order to support Edible Food Recovery capacity planning assessments and other studies, Food Recovery Services and Food Recovery Organizations operating in the City shall, upon request, provide information and consultation to the City regarding existing or proposed new or expanded Food Recovery capacity that could be accessed by the City and its Commercial Edible Food Generators. A Food Recovery Service or Food Recovery Organization contacted by the City shall respond to such request for information within 60 days, unless a shorter timeframe is otherwise specified by the City.
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8.10.040 - Inspections and Investigations.
A. City Enforcement Officer and/or its Designee are authorized to conduct Inspections an investigations, at random or otherwise, to confirm compliance with this chapter by Commercial Edible Food Generators, Food Recovery Services, and Food Recovery Organizations, subject to applicable laws.
B. The regulated entity shall provide or arrange for access during all Inspections and shall cooperate with the City Enforcement Officer or Designee during such Inspections and investigations. Such Inspections and investigations may include Edible Food Recovery activities, records, or any other requirement described herein. Failure to provide or arrange for: (i) access to an entity’s premises; or (ii) access to records for any Inspection or investigation is a violation of this chapter and may result in penalties described in Section 8.10.050.
C. Any records obtained by the City during its Inspections and other reviews shall be subject to the requirements and applicable disclosure exemptions of the Public Records Act as set forth in Government Code § 6520 et seq.
D. City Enforcement Officer and/or its Designee are authorized to conduct any Inspections or other investigations as reasonably necessary to further the goals of this chapter, subject to applicable laws.
8.10.050 - Violations.
A. Violation of any provision of this chapter shall constitute grounds for issuance of a Notice of Violation and assessment of a fine by an Enforcement Officer.
Enforcement Actions under this chapter include issuance of an administrative citation and assessment of a fine. The City’s procedures on imposition of administrative fines are set forth in Rolling Hills Municipal Code Chapter 1.08, and shall govern the imposition, enforcement, collection, and review of administrative citations issued to enforce this chapter and any rule or regulation adopted pursuant hereto, except as otherwise indicated.
B. City may seek all other remedies allowed by law, including civil action or prosecution for an alleged misdemeanor or infraction. City may pursue civil actions in the California courts to seek recovery of unpaid administrative citations.
C. Penalty Amounts for Types of Violations
1. For a first violation, the amount of the penalty shall be $100 per violation.
2. For a second violation, the amount of the penalty shall be $200 per violation.
3. For a third or subsequent violation, the amount of the penalty shall be $500 per violation.
4. The penalties shall be consistent with Government Code section 36900. 260
D. The City may extend the compliance deadlines set forth in a Notice of Violation if it finds that there are extenuating circumstances beyond the control of the respondent that make compliance within the deadlines impracticable, including the following:
1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies or natural disasters;
2. Delays in obtaining discretionary permits or other government agency approvals; or,
3. Deficiencies in Edible Food Recovery capacity and the City is under a corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2 due to those deficiencies.
F. Appeals Process. Persons receiving an administrative citation containing a penalty for an uncorrected violation under this chapter may request a hearing to appeal the citation pursuant to Section 1.08.090, as it may be amended from time to time.
G. Education Period for Non-Compliance. Through December 31, 2023, the City will conduct Inspections to determine compliance, and if the City determines that the Tier One Commercial Edible Food Generator, Food Recovery Service, Food Recovery Organization, or other entity is not in compliance, it shall provide educational materials to the entity describing its obligations under this chapter and a notice that compliance is required, and that violations may be subject to administrative civil penalties starting on January 1, 2024.
H. Civil Penalties for Non-Compliance. Beginning January 1, 2024, if the City determines that a Tier One Commercial Edible Food Generator, Tier Two Commercial Edible Food Generator, Food Recovery Service, Food Recovery Organization, or other entity is not in compliance with this chapter, it shall document the noncompliance or violation, issue a Notice of Violation, and take Enforcement Action pursuant to this chapter.
I. This Chapter shall be interpreted to be consistent with the City’s regulatory authority, and shall only apply to Local Education Agencies and other entities to the extent permitted by law, including SB 1383 Regulations. 261
ORDINANCE NO. 2022-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ADDING CHAPTER 8.10 TO
THE ROLLING HILLS MUNICIPAL CODE AND AMENDING
SECTION 1.08.030 RELATING TO EDIBLE FOOD RECOVERY
WHEREAS, SB 1383 (Chapter 395, Statutes of 2016) directed the California Department of Resources Recycling and Recovery (“CalRecycle”) to adopt regulations to reduce organic waste by 50 percent from its 2014 baseline level by 2020 and 75 percent by 2025; and WHEREAS, SB 1383 also requires the regulations to recover, for human consumption, at least 20 percent of edible food that is currently thrown away; and WHEREAS, CalRecycle promulgated regulations as directed in SB 1383 in Chapter 12 (Short-Lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations (“SB 1383 Regulations”); and
WHEREAS, CalRecycle issued the City of Rolling Hills a waiver from the SB 1383 Regulations’ organic waste collection requirements as a low-population jurisdiction; and WHEREAS, the City currently does not have any commercial edible food generators within the City; and
WHEREAS, the SB 1383 Regulations take effect January 1, 2022, and still requires the City of Rolling Hills to adopt an ordinance to enforce the SB 1383 Regulations by said date even in spite of the City’s waiver and lack of commercial edible food generators; and WHEREAS, the City Council desires to adopt an Edible Food Recovery Ordinance to comply with the SB 1383 Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 8.10 is hereby added as set forth in Exhibit A, which is incorporated by this reference, and Section 1.08.030 is hereby amended by adding the language in bold as set forth in Exhibit A, which is incorporated by this reference.
Section 2. Environmental review is not required because adoption of the Ordinance is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378(b)(5) (organization or administrative activities of governments not a project).
Section 3. If any section, subsection, clause, or phrase in this Ordinance or the application thereof to any person or circumstance is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this 262
Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases or the application thereof to any person or circumstance be held invalid.
Section 4. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published or posted in the manner required by law.No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the City of Rolling Hills, California, and cause a summary to be published once within fifteen (15) days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.
Section 5. This Ordinance shall take effect and be in full force 30 days after its adoption.
INTRODUCED on the __ day of _____, 2022, and PASSED AND ADOPTED at a regular meeting of the City Council of the City of Rolling Hills on this _____ day of ________, 2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
City of Rolling Hills
Bea Dieringer, Mayor
ATTEST:
______________________________
Christian Horvath, City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
Formatted: Indent: Left: 0", First line: 0"
263
______________________________
City Attorney
264
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF ROLLING HILLS )
I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Rolling Hills held on the _____th day of ____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Christian Horvath, City Clerk
265
EXHIBIT A
Chapter 8.10
FOOD RECOVERY
8.10.010 - Definitions.
8.10.020 - Requirements for Commercial Edible Food Generators.
8.10.030 - Requirements for Food Recovery Organizations and Services.
8.10.040 - Inspections and Investigations.
8.10.050 - Violations.
8.10.010 Definitions.
For the purpose of this chapter, certain terms are defined as follows:
A. “CCR” means the California Code of Regulations.
B. “CalRecycle” means the California Department of Resources Recycling and Recovery.
C. “City” means the City of Rolling Hills.
D. “City Council” means the City Council of the City of Rolling Hills.
E. “City Manager” means the City Manager of the City of Rolling Hills, or his or her designee.
F. “County” means the County of Los Angeles.
G. “Designee” means an entity that the City contracts with or otherwise arranges to carry out any of the City’s responsibilities as authorized in 14 CCR § 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities.
H. “Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR § 18982(a)(18). Edible Food is not Solid Waste if it is recovered and not discarded.
I. “Enforcement Action" means an action of the City to address non-compliance including, but not limited to, issuing administrative citations, fines, penalties, or using other remedies.
J. “Enforcement Officer" means the City Manager, County administrative official, chief operating officer, executive director, public works director or other executive in charge or their authorized designees who is/are partially or wholly responsible for enforcing this chapter.
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K. “Food Distributor” means a company that distributes food to entities including, but not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR § 18982(a)(22).
L. “Food Facility” has the same meaning as in Health and Safety Code Section 113789.
M. “Food Recovery” means actions to collect and distribute food for human consumption that otherwise would be disposed, or as otherwise defined in 14 CCR § 18982(a)(24).
N. “Food Recovery Organization” means an entity that engages in the collection or receipt of Edible Food from Commercial Edible Food Generators and distributes that Edible Food to the public for Food Recovery, either directly or through other entities or as otherwise defined in 14 CCR § 18982(a)(25), including, but not limited to:
1. A food bank as defined in Section 113783 of the Health and Safety Code;
2. A nonprofit charitable organization as defined in Section 113841 of the Health and Safety code; and,
3. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code.
O. “Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR § 18982(a)(26).
P. “Food Service Provider” means an entity primarily engaged in providing food services to institutional, governmental, Commercial, or industrial locations of others based on contractual arrangements with these types of organizations, or as otherwise defined in 14 CCR § 18982(a)(27).
Q. “Generator” means any person or other entity who is responsible for the initial creation of Solid Waste.
R. “Grocery store” means a store primarily engaged in the retail sale of canned food; dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area that is not separately owned within the store where the food is prepared and served, including a bakery, deli, and meat and seafood departments, or as otherwise defined in 14 CCR § 18982(a)(30).
S. “Health Officer” means the Health Officer of the City.
T. “Inspection” means a site visit where the City reviews records of an entity’s collection, handling, recycling, or landfill disposal of organic waste or Edible Food 267
to determine if the entity is complying with requirements set forth in this chapter, or as otherwise defined in 14 CCR § 18982(a)(35).
U. “Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event.
V. “Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility. A venue facility includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. A site under common ownership or control that includes more than one large venue that is contiguous with other large venues in the site, is a single large venue.
W. “Local Education Agency” means a school district, charter school, or County office of education that is not subject to the control of City or County regulations related to Solid Waste, or as otherwise defined in 14 CCR § 18982(a)(40).
X. “Notice of Violation” or “NOV” means a notice that a violation has occurred that includes a compliance date to avoid an action to seek penalties, or as otherwise defined in 14 CCR § 18982(a)(45) or further explained in 14 CCR § 18995.4.
Y. “Person” means persons, firms, corporations or associations.
Z. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR § 18982(a)(60).
AA. “Recovery” means any activity or process described in 14 CCR § 18983.1(b), or as otherwise defined in 14 CCR § 18982(a)(49).
BB. “Residential” means any residential dwelling.
CC. “SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016).
DD. “SB 1383 Regulations” means the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.
EE. “Self-hauler” means a Generator, who hauls his or her own Solid Waste, organic waste, or recyclable materials to another Person. “Self-hauler” also includes a 268
person who back-hauls waste, or as otherwise defined in 14 CCR § 18982(a)(66). “Back-hauling” is the process of generating and transporting organic waste to a destination owned and operated by the Generator using the Generator’s own employees and equipment, or as otherwise defined in 14 CCR § 18982(a)(66)(A).
FF. “Solid Waste” includes means all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semisolid wastes, and other discarded solid and semisolid waste. “Solid Waste” does not include
1. Hazardous waste, as defined in Public Resources Code Section 40141;
2. Radioactive waste regulated pursuant to the Radiation Control Law (commencing with Health and Safety Code Section 114960); or
3. Medical waste regulated pursuant to the Medical Waste Management Act (commencing with Health and Safety Code Section 117600). Untreated medical waste shall not be disposed of in a solid waste landfill, as defined in Public Resources Code Section 40195.1. Medical waste that has been treated and deemed to be solid waste shall be regulated pursuant to Division 30 of the Public Resources Code.
GG. “State” means the State of California.
HH. “Supermarket” means a full-line, self-service retail store with gross annual sales of two million dollars ($2,000,000), or more, and which sells a line of dry grocery, canned goods, or nonfood items and some perishable items, or as otherwise defined in 14 CCR § 18982(a)(71).
II. “Tier One Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:
1. Supermarket.
2. Grocery Store with a total facility size equal to or greater than 10,000 square feet.
3. Food service provider.
4. Food distributor.
5. Wholesale Food Vendor.
JJ. “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following:
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1. Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet.
2. Hotel with an on-site food facility and 200 or more rooms.
3. Health facility with an on-site food facility and 100 or more beds.
4. Large Venue.
5. Large Event.
6. State agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet.
7. Local Education Agency facility with an on-site food facility.
KK. “Wholesale Food Vendor” means a business or establishment engaged in the merchant wholesale distribution of food, where food (including fruits and vegetables) is received, shipped, stored, prepared for distribution to a retailer, warehouse, distributor, or other destination, or as otherwise defined in 14 CCR § 189852(a)(76).
8.10.020 - Requirements for Commercial Edible Food Generators.
A. Tier One Commercial Edible Food Generators must comply with the requirements of this section, and Tier Two Commercial Edible Food Generators must comply commencing January 1, 2024.
B. Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this section, commencing January 1, 2024.
C. Commercial Edible Food Generators shall comply with the following requirements:
1. Arrange to recover the maximum amount of Edible Food that would otherwise be disposed.
2. Enter into a written agreement with Food Recovery Organizations or Food Recovery Services for:
a. The collection of Edible Food for Edible Food Recovery from the Tier One or Tier Two Commercial Edible Food Generator’s premises; or,
b. The acceptance of Edible Food that the Tier One or Tier Two Commercial Edible Food Generator self-hauls to the Food Recovery Organization.
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3. Shall not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service.
2. Allow the City’s designated Enforcement Officer or Designee to access the premises and to review records pursuant to 14 CCR § 18991.4.
3. Keep records that include the following information, or as otherwise specified in 14 CCR § 18991.4:
a. A list of each Food Recovery Service or Food Recovery Organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR
§ 18991.3(b).
b. A copy of all contracts or written agreements established under 14 CCR § 18991.3(B).
c. A record of the following information for each of those Food Recovery Services or Food Recovery Organizations:
i. The name, address, and contact information of the Food Recovery Service or Food Recovery Organization.
ii. The types of Edible Food that will be collected by, or Selfhauled to, the Food Recovery Service or Food Recovery Organization.
iii. The established frequency that Edible Food will be collected or self-hauled.
iv. The quantity of Edible Food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery
Service or Food Recovery Organization for purposes of
Food Recovery.
D. Nothing in this chapter shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Senate Bill 557 (Chapter 285, Statutes of 2017).
8.10.030 - Requirements for Food Recovery Organizations and Services.
A. Food Recovery Services collecting or receiving Edible Food directly from Commercial Edible Food Generators via a contract or written agreement established under 14 CCR § 18991.3(b) shall maintain the following records, or as otherwise specified by 14 CCR § 18991.5(a)(1):
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1. The name, address, and contact information for each Commercial Edible Food Generator from which the service collects Edible Food.
2. The quantity in pounds of Edible Food collected from each Commercial Edible Food Generator per month.
3. The quantity in pounds of Edible Food transported to each Food Recovery Organization per month.
4. The name, address, and contact information for each Food Recovery Organization for which the Food Recovery Service transports Edible Food for Food Recovery.
B. Food Recovery Organizations collecting or receiving Edible Food directly from Commercial Edible Food Generators via a contract or written agreement established under 14 CCR § 18991.3(b) shall maintain the following records, or as otherwise specified by 14 CCR § 18991.5(a)(2):
1. The name, address, and contact information for each Commercial Edible Food Generator from which the organization receives Edible Food.
2. The quantity in pounds of Edible Food collected form each Commercial Edible Food Generator per month.
3. The name, address, and contact information for each Food Recovery Service from which the organization receives Edible Food for Food Recovery.
C. Food Recovery Organizations and Food Recovery Services that have their primary address physically located in the City and contract or have written agreements with one or more Commercial Edible Food Generators pursuant to 14 CCR § 18991.3(b) shall, no later than March 1, July 1, and September 1 of each calendar year, report to the City in which they are located the total pounds of Edible Food recovered in the previous calendar year from the Tier One and Tier Two Commercial Edible Food Generators with which they have established a contract or written agreement pursuant to 14 CCR § 18991.3(b).
D. In order to support Edible Food Recovery capacity planning assessments and other studies, Food Recovery Services and Food Recovery Organizations operating in the City shall, upon request, provide information and consultation to the City regarding existing or proposed new or expanded Food Recovery capacity that could be accessed by the City and its Commercial Edible Food Generators. A Food Recovery Service or Food Recovery Organization contacted by the City shall respond to such request for information within 60 days, unless a shorter timeframe is otherwise specified by the City.
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8.10.040 - Inspections and Investigations.
A. City Enforcement Officer and/or its Designee are authorized to conduct Inspections an investigations, at random or otherwise, to confirm compliance with this chapter by Commercial Edible Food Generators, Food Recovery Services, and Food Recovery Organizations, subject to applicable laws.
B. The regulated entity shall provide or arrange for access during all Inspections and shall cooperate with the City Enforcement Officer or Designee during such Inspections and investigations. Such Inspections and investigations may include Edible Food Recovery activities, records, or any other requirement described herein. Failure to provide or arrange for: (i) access to an entity’s premises; or (ii) access to records for any Inspection or investigation is a violation of this chapter and may result in penalties described in Section 8.10.050.
C. Any records obtained by the City during its Inspections and other reviews shall be subject to the requirements and applicable disclosure exemptions of the Public Records Act as set forth in Government Code § 6520 et seq.
D. City Enforcement Officer and/or its Designee are authorized to conduct any Inspections or other investigations as reasonably necessary to further the goals of this chapter, subject to applicable laws.
8.10.050 - Violations.
A. Violation of any provision of this chapter shall constitute grounds for issuance of a Notice of Violation and assessment of a fine by an Enforcement Officer.
Enforcement Actions under this chapter include issuance of an administrative citation and assessment of a fine. The City’s procedures on imposition of administrative fines are set forth in Rolling Hills Municipal Code Chapter 1.08, and shall govern the imposition, enforcement, collection, and review of administrative citations issued to enforce this chapter and any rule or regulation adopted pursuant hereto, except as otherwise indicated.
B. City may seek all other remedies allowed by law, including civil action or prosecution for an alleged misdemeanor or infraction. City may pursue civil actions in the California courts to seek recovery of unpaid administrative citations.
C. Penalty Amounts for Types of Violations
1. For a first violation, the amount of the penalty shall be $100 per violation.
2. For a second violation, the amount of the penalty shall be $200 per violation.
3. For a third or subsequent violation, the amount of the penalty shall be $500 per violation.
4. The penalties shall be consistent with Government Code section 36900. 273
D. The City may extend the compliance deadlines set forth in a Notice of Violation if it finds that there are extenuating circumstances beyond the control of the respondent that make compliance within the deadlines impracticable, including the following:
1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies or natural disasters;
2. Delays in obtaining discretionary permits or other government agency approvals; or,
3. Deficiencies in Edible Food Recovery capacity and the City is under a corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2 due to those deficiencies.
F. Appeals Process. Persons receiving an administrative citation containing a penalty for an uncorrected violation under this chapter may request a hearing to appeal the citation pursuant to Section 1.08.090, as it may be amended from time to time.
G. Education Period for Non-Compliance. Through December 31, 2023, the City will conduct Inspections to determine compliance, and if the City determines that the Tier One Commercial Edible Food Generator, Food Recovery Service, Food Recovery Organization, or other entity is not in compliance, it shall provide educational materials to the entity describing its obligations under this chapter and a notice that compliance is required, and that violations may be subject to administrative civil penalties starting on January 1, 2024.
H. Civil Penalties for Non-Compliance. Beginning January 1, 2024, if the City determines that a Tier One Commercial Edible Food Generator, Tier Two Commercial Edible Food Generator, Food Recovery Service, Food Recovery Organization, or other entity is not in compliance with this chapter, it shall document the noncompliance or violation, issue a Notice of Violation, and take Enforcement Action pursuant to this chapter.
I. This Chapter shall be interpreted to be consistent with the City’s regulatory authority, and shall only apply to Local Education Agencies and other entities to the extent permitted by law, including SB 1383 Regulations.
CHAPTER 1.08
GENERAL PENALTY
1.08.030 Violation—Subject to administrative citation when.
Any person violating any provision or failing to comply with any of the mandatory requirements of Chapter 9.58 and Chapter 8.10, shall be subject to the administrative penalty provisions of this chapter.
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Agenda Item No.: 12.D
Mtg. Date: 02/28/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: INTRODUCE BY TITLE ONLY ORDINANCE NO. 375, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, AMENDING CHAPTER 8.30 (FIRE FUEL ABATEMENT)
OF THE ROLLING HILLS MUNICIPAL CODE TO PROHIBIT NEW
PLANTINGS OF H IG H HAZARDOUS PLANTS AND TREES; AND
FINDING THE ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT. FOR INTRODUCTION AND FIRST
READING.
DATE: February 28, 2022
BACKGROUND:
At the Fire Fuel Committee meeting on September 29, 2021 the Committee discussed prohibiting the planting of high fire hazard plants to mitigate potential fire risks in the community. The Committee reviewed the high hazard plants listed in the Los Angeles County Fire Department Ready! Set! Go! brochure. At the November 10, 2021 Fire Fuel Committee meeting, the Committee decided to recommend to the City Council to prohibit the planting of the following high hazard plants:
1. Pine
2. Pampas Grass
3. Palm
4. Juniper
5. Acacia (Shrub)
6. Eucalyptus
7. Cedar
8. Cypress
9. Italian Cypress
At the November 22, 2021 City Council meeting, the direction to staff was to present a draft 275
ordinance prohibiting new plantings of high hazardous plants for consideration.
DISCUSSION:
As directed, the City Attorney's office prepared a draft ordinance. The prohibition of planting high hazard plants does not need a public hearing. The matter is not amending the land use code, fire code, or zoning code; it is creating a prohibition of plants and trees, defining such plantings as a nuisance. Pursuant to RHMC Section 8.30.030, “any condition declared to be a public nuisance by this chapter shall be abated or corrected in accordance with the provisions of Chapter 8.24.” Chapter 8.24 includes the procedures for nuisance abatement.
In addition to declaring the planting of high hazard plants a public nuisance, the City Council can require development applicants to comply with the city's municipal code, including the prohibition of the high hazard plants/trees. This clause would also apply outside of the development context. City staff recommends City Council to review the draft amendment to Chapter 8.30 to the Rolling Hills Municipal Code to prohibit the planting of high hazard plants.
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and approve Ordinance No. 375 an amendment of Chapter 8.30 of the Rolling Hills Municipal Code.
ATTACHMENTS:
Chapter_8.30___FIRE_FUEL_ABATEMENT-c1.pdf
375_Prohibition_HighHazardPlants_NewDev.pdf
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Title 8 - HEALTH AND SAFETY
Chapter 8.30 FIRE FUEL ABATEMENT
Rolling Hills, California, Code of Ordinances Created: 2021-06-27 08:13:45 [EST] (Supp. No. 24)