1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, March 14, 2022
CITY OF ROLLING HILLS
7:00 PM
All Councilmembers will participate in-person wearing masks per Los Angeles County Health Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected]. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php Next Resolution No. 1294 Next Ordinance No. 376
CL_AGN_220314_CC_BlueFolderItem_12A_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_13B_Supplemental.pdf
CL_AGN_220228_CC_BlueFolderItem_14A_Supplemental.pdf
1 7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 14, 2022
RECOMMENDATION: Approve.
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 28, 2022 RECOMMENDATION: Approve as presented.
8.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E. ADOPT BY TITLE ONLY ORDINANCE NO. 374, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADDING CHAPTER
8.10 TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO EDIBLE FOOD RECOVERY. FOR SECOND READING AND ADOPTION.
RECOMMENDATION: Adopt by title only Ordinance No. 374, adding Chapter
8.10 to the Rolling Hills Municipal Code Relating to Edible Food Recovery.
8.F. ADOPT BY TITLE ONLY ORDINANCE NO. 375, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 (FIRE FUEL ABATEMENT) OF THE ROLLING HILLS MUNICIPAL
CODE TO PROHIBIT NEW PLANTINGS OF HIGH HAZARDOUS PLANTS AND TREES; AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. FOR SECOND READING AND ADOPTION.
RECOMMENDATION: Adopt by title only Ordinance No. 375 amending Chapter 8.30 (Fire Fuel Abatement) to prohibit new plantings of high hazardous plants and trees.
8.G. APPROVE RESOLUTION NO. 1292 AUTHORIZING ACCEPTANCE OF GRANT CL_AGN_220314_AffidavitofPosting.pdf
CL_MIN_220228_CC_F.pdf
2022-03-09_Payment_of_Bills.pdf
374_EdibleFoodRecovery_Ordinance.pdf
375_HighHazardPlantsProhibition_NewDev_Ordinance.pdf
Municipal Code-ABATEMENT OF NUISANCE 8.24 & FIRE FUEL ABATEMENT 8.30.pdf 2 FUNDING FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $1,971,882.00 WITH THE REQUIRED LOCAL MATCH OF $657,294.00; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
NECESSARY DOCUMENTS TO MEET THE GRANT REQUIREMENTS
RECOMMENDATION: Approve as presented.
8.H. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH EVAN SMITH
LANDSCAPE ARCHITECT TO ASSESS CURRENT CONDITIONS OF CITY HALL
CAMPUS LANDSCAPING AND PROVIDE RECOMMENDATIONS FOR
IMPROVEMENTS.
RECOMMENDATION: Approve Professional Services Agreement with Evan Smith Landscape Architect services.
8.I. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WILDLAND RES
MANAGEMENT TO REVIEW DRAFT ORDINANCE RELATING TO FIRE FUEL
ABATEMENT IN THE CANYONS AND PROVIDE SITE VISITS TO ASSIST RESIDENTS WITH FIRE FUEL ABATEMENT MEASURES.
RECOMMENDATION: Approve a Professional Services Agreement with Wildland Res Management.
8.J. NOTICE BY THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD ON THE LOSS OF DEEMED COMPLIANCE STATUS.
RECOMMENDATION: Receive and file.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
11. PUBLIC HEARINGS
11.A. CONSIDER AND APPROVE RESOLUTION NO. 1291 OF THE CITY COUNCIL
OF THE CITY OF ROLLING HILLS ADOPTING THE SAFETY ELEMENT UPDATE
AND A NEGATIVE DECLARATION FOR THE SAFETY ELEMENT
RECOMMENDATION: Approve Resolution No. 1291 adopting the Safety Element update and a negative declaration for the Safety Element.
12. NEW BUSINESS
12.A. BID PROPOSAL AND CONTRACT FOR EMERGENCY STORM DRAIN REPAIR AT 1 MIDDLERIDGE LANE NORTH.
ResolutionNo1292_AcceptingFEMAGrants.pdf
Rolling Hills_ Evan Smith- Landscape Agreement signed.pdf Rolling Hills RE Agreement with Wildland Res Mgt signed.pdf CL_AGN_220314_CC_WaterBoardLetter.pdf
Safety Element Update.pdf
CL_AGN_220310_21330_ISND Memo.pdf
21330 - Rolling Hills Final ND_030422.pdf
21330_AB 52 SB 18 Summary_022222.pdf
2022-02_PC_Resolution_SafetyElement_E.pdf
ResolutionNo1291_Safety_Element.pdf
3 RECOMMENDATION: Direct City Attorney to draft a construction contract, authorize the City manager to execute, approve the resolution for emergency work, and appropriate $48,645 from the General Fund Reserves to Fund 40 for the repair.
12.B. FISCAL YEAR 2021-22 MID-YEAR REPORT AND PROPOSED BUDGET ADJUSTMENTS.
RECOMMENDATION: Receive and file a report from staff on the status of General Fund revenues and expenditures as of December 31, 2021 in relation to budgeted amounts; and approve the proposed adjustments to the fiscal year 2021/22 budget as detailed in the attached Schedule of Proposed MidYear Budget Adjustments.
13. MATTERS FROM THE CITY COUNCIL
13.A. SEND LETTER TO RESIDENTS EXPLAINING THE PROPOSED ORDINANCE
THAT WOULD MANDATE RESIDENTS TO PAY THE COST OF LIVE
VEGETATION REMOVAL FROM THEIR PROPERTIES AND SEND SURVEY TO
RESIDENTS FOR THEIR INPUT REGARDING PREFERRED FIRE SAFETY MEASURES. (MAYOR DIERINGER)
RECOMMENDATION: Receive a presentation from Mayor Bea Dieringer and provide direction to staff.
13.B. APPROVE RECOMMENDATIONS FROM THE FIRE FUEL COMMITTEE TO
TAKE THE MANDATORY APPROACH TO MANAGE FIRE FUEL IN THE
CANYONS AND TO PROVIDE AVAILABLE COST DATA TO THE COMMUNITY.
RECOMMENDATION: Approve recommendations.
13.C. RECEIVE A REPORT ON THE MARCH 1, 2022 FIRE FUEL COMMITTEE MEETING AND DISCUSS THE COMMITTEE'S REPORT.
RECOMMENDATION: Receive report and discuss.
13.D. ROLLING HILLS TENNIS COURTS IMPROVEMENTS TO ADD PICKLEBALL 6650 U1-B.pdf
PW_STW_220303_SDRepair_1MiddleridgeLaneN.pdf
PW_STW_220303_SDRepair_1MiddleridgeLaneN_Pics.pdf
ResolutionNo1293_MiddleridgeNorth_StormDrain_EmergencyRepair.pdf CL_AGN_220314_CC_Mid-Year_Presentation_F.pdf
CL_AGN_220314_CC_Schedule_ProposedMid-YearAdjustments_F.pdf CL_AGN_220314_CC_GFRevenues_Mid-YearReport.pdf
CL_AGN_220314_CC_GFExpenditures_ Mid-YearReport.pdf
Exhibit A - Canyon Fire Fuel Management Ordinance-c1_2020-01-13.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-01_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-02_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-03_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-04_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-05.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-06_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-07_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_13B_Supplemental-08_Redacted.pdf Addtl Fire Safety Recommendations.pdf
4 COURTS. (PIEPER)
RECOMMENDATION: Receive a presentation from Councilmember Jeff Pieper and provide direction to staff.
13.E. CITY COUNCIL REMINDERS ON COMMUNITY AND PENINSULA EVENTS. (MAYOR DIERINGER)
RECOMMENDATION: Receive a presentation from Mayor Bea Dieringer and provide direction to staff.
13.F. DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT. (MIRSCH) RECOMMENDATION: Consider and provide direction to staff.
14. OLD BUSINESS
14.A. RECEIVE ADDITIONAL INFORMATION ON HQE SYSTEMS' PROPOSED
OUTDOOR SIREN SYSTEM AND DIRECT STAFF TO CONDUCT A
COMMUNITY SURVEY FOR FEEDBACK ON AN OUTDOOR SIREN SYSTEM.
RECOMMENDATION: Receive additional information on HQE Systems' feasibility report and direct staff to conduct a community survey.
14.B. APPROVE PRIORITIES/GOALS FOR FISCAL YEARS 2022-2023 AND 2023-2024 DEVELOPED AS A PART OF THE 2022 STRATEGIC PLANNING WORKSHOP; DISCUSS POTENTIAL BUDGET ITEMS TO SUPPORT THE 2022 CITY COUNCIL PRIORITIES; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Approve priorities and goals; discuss potential budget items and provide direction to staff.
14.C. APPROVE LAYOUT OPTION 3 FOR THE CITY HALL ADA IMPROVEMENTS
PROJECT, AND APPROVE AN AMENDED PROFESSIONAL SERVICES
AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING, INC. TO PROVIDE CONSTRUCTION DOCUMENTS.
RECOMMENDATION: Approve layout Option 3 and direct staff to prepare Amendment No. 3 to the service agreement with Pacific Architecture and Engineering, Inc. in the amount of $96,485.
HQE Systems - City of Rolling Hills - Response Letter - Detailed Installation Locations.pdf HQE Systems - Mass Notification Systems Installation Report - The City of Rolling Hills - Final JW (Email Version 2).pdf
HQE Systems - General Maintenance Service Scope .pdf
Emergency Alert Siren System Community Survey FINAL2022-03-10.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-01a.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-01b_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-01c_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-02.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-03_Redacted.pdf CL_AGN_220314_CC_BlueFolderItem_14A_Supplemental-04_Redacted.pdf CC_SP_2022CouncilPrioritiesGoals.pdf
CC_SP_2020_vs_2022_BriefComparison.pdf
CC_SP_2022FinalPrioritiesGoals_Final.pdf
CC_SP_2022BudgetItemsDraft.pdf
CL_AGN_220314_CC_CityHall_ADA_Improvements.pdf
CL_AGN_220314_CC_CityHall_ADA_Option01.pdf
5 15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE AN UPDATE ON THE 6TH CYCLE HOUSING ELEMENT.
RECOMMENDATION: Receive and File.
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 Â CITY'S DESIGNATED REPRESENTATIVE: MAYOR BEA DIERINGER UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
RECOMMENDATION: None.
17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
Next regular meeting: Monday, March 28, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220314_CC_CityHall_ADA_Option01B.pdf
CL_AGN_220314_CC_CityHall_ADA_Option02.pdf
CL_AGN_220314_CC_CityHall_ADA_Option03.pdf
2022-3-3 - Californians Letter to Rolling Hills-c1.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6