BITY OF ROLM Minutes
CALIFORNIA /1 Rolling Hills City Council
Monday, April 25, 2022
Regular Meeting 7:00 p.m.
CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor James Black presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
3. PLEDGE OF ALLEGIANCE - Mayor Pro Tem Wilson
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS - NONE
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file supplemental items for 7l and 11F. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: David McKinnie
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF APRIL 25, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 7, 2022, APRIL 11, 2022
7.D. PAYMENT OF BILLS
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MARCH 2022
7.F. APPROVE PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE THE CITY MANAGER
TO EXECUTE A CONTRACT AMENDMENT WITH THE PALOS VERDES PENINSULA LAND
MINUTES - CITY COUNCIL MEETING
Monday, April 25, 2022
CONSERVANCY TO PROVIDE ONE-YEAR FIRE FUEL MAINTENANCE SERVICE FOR PHASE 4 AREA
7.G. PULLED BY COUNCILMEMBER MIRSCH
7.H. ADOPT A RESOLUTION DENYING AN APPEAL AND UPHOLDING THE COMMITTEE ON TREES AND VIEWS' DECISION ON A VIEW PRESERVATION COMPLAINT - 61 EASTFIELD DRIVE (JUGE - COMPLAINANT) AND 59 EASTFIELD DRIVE (TAMAYO/SIERRA - VEGETATION OWNER)
7.1. APPROVE THE CITY OF ROLLING HILLS AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2021
7.J. APPROVE MINOR ADDITION TO THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL
7.K. CONSIDER AND APPROVE AMENDED CITY MANAGER EMPLOYMENT CONTRACT City Attorney Abzug made some comments related to Item 7K as well as some minor corrections requested by Councilmember Dieringer for Item 7H.
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve Consent Calendar with the changes as noted by the City Attorney and excluding Item 7G. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
8. EXCLUDED CONSENT CALENDAR ITEMS
7.G. APPROVE RESPONSE TO LA WATER BOARD COMMENTS ON EWMP ADDENDUM Motion by Councilmember Mirsch, seconded by Councilmember Pieper receive and file and approve the response to the LA Water Board comments as presented. Motion carried unanimously with the following AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
9. COMMISSION ITEMS - NONE
10. PUBLIC HEARINGS - NONE
11. OLD BUSINESS AND NEW BUSINESS
11.A. DISCUSSION AND CONSIDERATION OF REQUEST BY THE NEEDS OF SENIORS COMMITTEE
TO HOLD AN EVENT AT THE CITY HALL CAMPUS IN JUNE
Presentation by Elaine Jeng, City Manager
MINUTES - CITY COUNCIL MEETING
Monday, April 25, 202:
age 2
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve the event but with a licensing agreement set-up between the Rolling Hills Community Association (RHCA) and City for programs the RHCA holds as well as direct staff to ensure we are properly insured. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.B. DISCUSS POTENTIAL USES FOR THE CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Dieringer, seconded by Councilmember Mirsch to approve use of the funds for the Los Angeles County Sheriff's contract. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.C. REVIEW DESIGN PROGRESS FOR THE 8" SEWER MAIN ALONG ROLLING HILLS ROAD; AND APPROVE AN AMENDED PROFESSIONAL SERVICES AGREEMENT WITH NV5 FOR
ADDITIONAL SERVICES TO COMPLETE CONSTRUCTION DOCUMENTS
Presentation by Elaine Jeng, City Manager
Public Comment: David McKinnie, Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to direct staff to find out if Rolling Tennis tates an uard hailing to see Pie a 1 explore of the prch it what cost to the da gral crite us, "Phase 2" of the sewer project. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.D. APPROVE LAYOUT OPTION 3 FOR THE CITY HALL ADA IMPROVEMENTS PROJECT, AND
APPROVE AN AMENDED PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING, INC. TO PROVIDE CONSTRUCTION DOCUMENTS Presentation by Elaine Jeng, City Manager
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve Option 3 with a solution for the back south wall of the council chambers allowing for access by overflow public meeting attendees Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, April 25, 2022
Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to prepare Amendment No. 3 to the service agreement with Pacific Architecture. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.E. REVIEW OF CITY OF MALIBU SIREN FEASIBILITY REPORT BY MISSION CRITICAL
PARTNERS, SUGGESTION BY RESIDENT, AND SUGGESTION BY COUNCILMEMBER
DIERINGER REGARDING NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA) WEATHER RADIO
Presentation by Elaine Jeng, City Manager
Public Comment: Judith Haenel, Alfred Visco, Arlene Honbo Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.F. APPROVE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS INC. COVERING SUPPLEMENTAL SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $3500
Public Comment: Arlene Honbo
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve professional services agreement as presented and direct staff to request an estimate from HQE to explore using NOAA radios as a supplemental strategy. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12. MATTERS FROM THE CITY COUNCIL
Councilmember Pieper requested to move to Item 12D. Without objection, so ordered by Mayor Black.
12.D. CONSIDER POTENTIAL FORMATION OF SUBCOMMITTEE CONSISTING OF MEMBERS OF
THE CITY COUNCIL AND ROLLING HILLS COMMUNITY ASSOCIATION BOARD MEMBERS TO DISCUSS DRAINAGE ISSUES CITYWIDE. (MAYOR BLACK)
Presentation by Mayor Black
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to form Ad Hoc Committee to meet with the Rolling Hills Community Association Board Members for discussions on citywide drainage issues and not to exceed $4000.00 in all costs to city. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
MINUTES - CITY COUNCIL MEETING
Monday, April 25, 2022
NOES: None
ABSENT: None
Motion by Mayor Pro Tem Wilson, seconded by Mayor Black to appoint Councilmembers Mirsch and Pieper to the Ad Hoc Committee. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to back to Item 12A. Without objection, so ordered.
12.A. DISCUSS SETTING TIME LIMITS FOR PUBLIC COMMENTS AND COUNCIL COMMENTS ON AGENDA ITEMS. (MAYOR BLACK)
Presentation by Mayor Black
Public Comment: Jim Aichele, Alfred Visco, Melissa McNabb City Council directed staff to research clocks and/or timing systems to be used during meetings. Without objection, so ordered.
12.B. DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT. (MIRSCH) Presentation by Councilmember Mirsch
Public Comment: Dr. Ralph Black
City Manager Jeng suggested staff bring back some options at next meeting. Without objection, so ordered.
12.C. DISCUSS TRACKING TIME SPENT BETWEEN CITY MANAGER AND INDIVIDUAL COUNCIL MEMBERS. (MAYOR BLACK)
Presentation by Mayor Black
Motion by Mayor Black, seconded by Councilmember Mirsch to limit in person and phone meetings between Councilmembers and the City Manager to one hour in length; in addition no meeting with the City Manager shall occur on Tuesday evenings after 5pm unless it is an emergency. Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None
13. MATTERS FROM STAFF
13.A. FIRE FUEL ABATEMENT ENFORCEMENT AND CODE ENFORCEMENT CASES QUARTERLY REPORT FOR THE FIRST QUARTER OF 2022 (JANUARY 1 THROUGH MARCH 31) Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
MINUTES - CITY COUNCIL MEETING
Monday, April 25, 2022
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION
Mayor Black recessed the City Council to Closed Session at 9:56 p.m.
16.A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER
UNREPRESENTED EMPLOYEE: SENIOR MANAGEMENT ANALYST CANDIDATE
17. RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at 10:08 p.m. and there was no reportable action.
18. ADJOURNMENT: 10:08 P.M.
The meeting was adjourned at 10:08 p.m on April 25, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, May 9, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
aristian Horvath, (
MINUTES - CITY COUNCIL MEETING
Mondav, April 25, 2022