Agenda packet — Rolling Hills City Council, May 9, 2022

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS

5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

5.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL

MEETING
RECOMMENDATION: Approved

6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.

Pursuant to the Brown Act, no action will take place on any items not on the agenda.

7. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting

CITY COUNCIL
Monday, May 09, 2022

CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected]. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.

Recordings to City Council meetings can be found here: https://www.rollinghills.org/government/agenda/index.php Next Resolution No. 1295 Next Ordinance No. 376
CL_AGN_220509_CC_BlueFolderItem_9A.pdf
CL_AGN_220509_CC_BlueFolderItem_13A.pdf
1 7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 9, 2022
RECOMMENDATION: Approve.

7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER

READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.

7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 25, 2022 RECOMMENDATION: Approve as presented.

7.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.

7.E. RECEIVE AND FILE SOUTHERN CALIFORNIA EDISON'S 2022 CIRCUIT

RELIABILITY REVIEW
RECOMMENDATION: Receive and file.

7.F. APPROVE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING INC. COVERING

CONSTRUCTION DOCUMENTS FOR CITY HALL ADA IMPROVEMENTS

PROJECT
RECOMMENDATION: Approve professional services agreement as presented.

7.G. APPROVE BOLTON ENGINEERING CORPORATION TO PERFORM A

TOPOGRAPHIC SURVEY AT THE CITY HALL CAMPUS TO SUPPORT THE IMPROVEMENTS REQUESTED BY THE NEEDS OF SENIOR COMMITTEE.

RECOMMENDATION: Approve as presented and direct staff to prepare a Professional Services Agreement with Bolton Engineering Corporation.

7.H. REPORT BY BUDGET/AUDIT/FINANCE COMMITTEE ON MEETING HELD ON APRIL 25, 2022
RECOMMENDATION: Receive and File

7.I. INVESTMENT POLICY, FINANCIAL, BUDGET AND DEBT POLICIES AND RESOLUTION NO. 953 - ASSET CAPITALIZATION POLICY
RECOMMENDATION:

Review and confirm the Investment Policy, the Financial, Budget and Debt CL_AGN_220509_CC_AffidavitofPosting.pdf
CL_MIN_220425_CC_F.pdf
CL_AGN_220509_PaymentOfBills.pdf
CL_AGN_220509_SCE_2022_ReliabilityUpdate.pdf
CA_AGR_220505_PacificArchitecture&Engineering_3rdAmendment_F.pdf CA_AGR_200225_PacificArchitecture&Engineering_E.pdf
CA_AGR_210222_PacificArchitecture&Engineering_1stAmendment_E.pdf CA_AGR_210621_PacificArchitecture&Engineering_2ndAmendment_E.pdf CL_AGN_220509_Bolton_CHCampus_SurveyProposal.pdf
2 Review and confirm the Investment Policy, the Financial, Budget and Debt Policies, with changes as recommended and Resolution No. 953 – Asset Capitalization Policies. Direct staff to prepare a resolution memorializing the reduction in the Self-Insured Fund Reserves.

8. EXCLUDED CONSENT CALENDAR ITEMS

9. COMMISSION ITEMS

9.A. ZONING CASE NO. 21-10: REQUEST FOR APPROVAL FOR A MAJOR

MODIFICATION TO A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 6,094-SQUARE-FOOT RESIDENCE, 4,491-SQUARE-FOOT BASEMENT, 987-SQUARE-FOOT ATTACHED GARAGE, COVERED PORCHES, SWIMMING POOL AND SPA, 1,000-SQUARE-FOOT ACCESSORY DWELLING UNIT, AND OTHER IMPROVEMENTS FOR A PROPERTY LOCATED AT 8 MIDDLERIDGE LANE SOUTH (LOT 254-UR), ROLLING HILLS, CA 90274 (CIMMARUSTI) RECOMMENDATION:

It is recommended the City Council receive and file Resolution No. 2022-04 and Zoning Case No. 21-10 for a property located at 8 Middleridge Lane South.

10. PUBLIC HEARINGS

11. OLD BUSINESS

12. NEW BUSINESS

12.A. CONSIDER THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST TO ADOPT THE VEHICLE CODE SECTION 25279.

RECOMMENDATION: Consider and provide direction to staff.

AssetCapitalization_Policy_Resolution No. 953.pdf
Financial_Policies.pdf
Investment_Policy.pdf
01_Development Table 8 Middleridge Lane South (ZC 21-10).pdf EARTH-INFO.pdf
CC Reso 2019-13 (ZC 956) 8 Middleridge Ln S 7-16-19.pdf 06-18-19AgendaPacket.pdf
10019992-2021-11.PC RESOLUTION_8 Middleridge Lane.pdf
2022-04_PC_Resolution_8MiddleridgeLn_S_ZC 21-10-c1.pdf

1.1 Site Plan 4-14-22.pdf

1.2 section ADU rev 3-31-22.pdf

1.4 Site overlay.pdf

2.1 First_Floor_3.0 -08 APR 22-3.0 OVERALL FP.pdf

3.1 ADU Floor Plan.pdf
22053-EXHIBIT-1-CUTFILL-r.pdf
22053-EXHIBIT-2-SLOPE-r.pdf

1.3 planning ext elevations1.pdf
CL_AGN_220509_CC_Item9A_EXHIBIT-1-CUTFILL.pdf
CL_AGN_220509_CC_Item9A_EXHIBIT-2-SLOPE.pdf
RA_Ltr_RHCA_2022-April-14_VehicleCode25279onALLRoads.pdf 3 12.B. CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST TO REPLACE SEPTIC TANK SERVING THE MAIN GATE.

RECOMMENDATION: Consider and provide direction to staff.

12.C. APPROVE RECLASSIFICATION OF THE CODE ENFORCEMENT OFFICER POSITION TO A PLANNER POSITION.

RECOMMENDATION: Approve as presented.

12.D. REVIEW FINANCE/AUDIT/BUDGET COMMITTEE'S RECOMMENDATION TO UPDATE THE CONSOLIDATED TAX AND FEE SCHEDULE.

RECOMMENDATION: Consider reducing the Review by Committee on Trees and Views Processing Fee from $2,000 to $1,000; specify in the fee schedule that the Processing Fee is charged by property, and provide direction to staff.

12.E. APPROVE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2022- 2023.

RECOMMENDATION: Staff recommends that the City Council consider the updated City Council committee assignments and approve the assignments as presented.

12.F. CONSIDER SUPPORT FOR FORMATION OF PROPOSED SOUTH BAY HOUSING TRUST; AND INTEREST IN PARTICIPATING.

RECOMMENDATION: Consider and provide direction to staff.

13. MATTERS FROM THE CITY COUNCIL

13.A. RECEIVE AND FILE REPORT ON THE MARCH 30, 2022 FIRE FUEL COMMITTEE MEETING.

RECOMMENDATION: Receive and file.

14. MATTERS FROM STAFF

14.A. REVIEW OPTIONS FOR STATE OF THE CITY EVENT.

RECOMMENDATION: Provide direction to staff.

15. RECESS TO CLOSED SESSION
RA_Ltr_RHCA_2022-April-11_SepticTankReplacement.pdf
PlannerJobDescription2022.pdf
ResolutionNo1278 Fee Schedule FY21-22 Signed.pdf
Proposed_Fee_Schedule_FY22-23_Markup.pdf
CityAttorneyFeesOnOneViewCase.pdf
CC_ASM_220509_22-23.pdf
CL_AGN_220509_Proposed_RHT_Legislation.pdf
CL_AGN_220509_RHT_TemplateSupportLetter.pdf
CL_AGN_220509_SBCCOG_LetterRE_PossibleProjects.pdf
CL_AGN_220509_RHT_OverviewPPT.pdf
FireFuelCommitteeMarch30-2022Agenda.pdf
CL_AGN_220509_CC_Item13A_PublicComment_Redacted.pdf
4 15.A. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(2)
RECOMMENDATION: A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City.

Number of Potential Cases: 1
Letter from Californians for Homeownership dated March 3, 2022

16. RECONVENE TO OPEN SESSION

17. ADJOURNMENT - THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF ROLLING HILLS RESIDENT DR. ELLIOTT BRUNNER WHO PASSED AWAY.

Next regular meeting: Monday, May 23, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.

Notice:

Public Comment is welcome on any item prior to City Council action on the item.

Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5 Agenda Item No.: 5.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL

MEETING
DATE: May 09, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approved.

ATTACHMENTS:

CL_AGN_220509_CC_BlueFolderItem_9A.pdf
CL_AGN_220509_CC_BlueFolderItem_13A.pdf
6 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
May 9, 2022

9.A ZONING CASE NO. 21-10: REQUEST FOR APPROVAL FOR A MAJOR

MODIFICATION TO A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 6,094-SQUARE-FOOT RESIDENCE, 4,491-SQUARE-FOOT BASEMENT, 987-

SQUARE-FOOT ATTACHED GARAGE, COVERED PORCHES, SWIMMING POOL AND SPA, 1,000-SQUARE-FOOT ACCESSORY DWELLING UNIT, AND OTHER IMPROVEMENTS FOR A PROPERTY LOCATED AT 8 MIDDLERIDGE LANE SOUTH (LOT 254-UR), ROLLING HILLS, CA 90274 (CIMMARUSTI)
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY

MANAGER
CL_AGN_220509_CC_Item9A_EXHIBIT-1-CUTFILL.pdf
CL_AGN_220509_CC_Item9A_EXHIBIT-2-SLOPE.pdf
7 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
May 9, 2022

13.A RECEIVE AND FILE REPORT ON THE MARCH 30, 2022 FIRE FUEL COMMITTEE MEETING.

FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY

MANAGER
CL_AGN_220509_CC_Item13A_PublicComment_Redacted.pdf
8 Agenda Item No.: 7.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 9, 2022
DATE: May 09, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve.

ATTACHMENTS:

CL_AGN_220509_CC_AffidavitofPosting.pdf
9 Administrative Report

7.A., File # 1176 Meeting Date: 05/09/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 9, 2022

EXECUTIVE SUMMARY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF ROLLING HILLS )

AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.

Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
Meeting Date & Time May 9, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.

Christian Horvath, City Clerk
Date: May 5, 2022
10 Agenda Item No.: 7.B
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER

READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: May 09, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve.

ATTACHMENTS:
11 Agenda Item No.: 7.C
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 25, 2022
DATE: May 09, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

CL_MIN_220425_CC_F.pdf
12 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 1 ends

Minutes
Rolling Hills City Council
Monday, April 25, 2022
Regular Meeting 7:00 p.m.

1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor James Black presiding.

2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager

3. PLEDGE OF ALLEGIANCE - Mayor Pro Tem Wilson

4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE

5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file supplemental items for 7I and 11F. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: David McKinnie

7. CONSENT CALENDAR

7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF APRIL 25, 2022

7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL

ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA

7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 7, 2022, APRIL 11, 2022

7.D. PAYMENT OF BILLS

7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MARCH 2022

7.F. APPROVE PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE THE CITY MANAGER

TO EXECUTE A CONTRACT AMENDMENT WITH THE PALOS VERDES PENINSULA LAND 13 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 2 ends

CONSERVANCY TO PROVIDE ONE-YEAR FIRE FUEL MAINTENANCE SERVICE FOR PHASE 4 AREA

7.G. PULLED BY COUNCILMEMBER MIRSCH

7.H. ADOPT A RESOLUTION DENYING AN APPEAL AND UPHOLDING THE COMMITTEE ON TREES AND VIEWS' DECISION ON A VIEW PRESERVATION COMPLAINT - 61 EASTFIELD DRIVE (JUGE - COMPLAINANT) AND 59 EASTFIELD DRIVE (TAMAYO/SIERRA - VEGETATION OWNER)

7.I. APPROVE THE CITY OF ROLLING HILLS AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2021

7.J. APPROVE MINOR ADDITION TO THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL

7.K. CONSIDER AND APPROVE AMENDED CITY MANAGER EMPLOYMENT CONTRACT City Attorney Abzug made some comments related to Item 7K as well as some minor corrections requested by Councilmember Dieringer for Item 7H.

Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve Consent Calendar with the changes as noted by the City Attorney and excluding Item 7G. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

8. EXCLUDED CONSENT CALENDAR ITEMS

7.G. APPROVE RESPONSE TO LA WATER BOARD COMMENTS ON EWMP ADDENDUM Motion by Councilmember Mirsch, seconded by Councilmember Pieper receive and file and approve the response to the LA Water Board comments as presented. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

9. COMMISSION ITEMS – NONE

10. PUBLIC HEARINGS – NONE

11. OLD BUSINESS AND NEW BUSINESS

11.A. DISCUSSION AND CONSIDERATION OF REQUEST BY THE NEEDS OF SENIORS COMMITTEE

TO HOLD AN EVENT AT THE CITY HALL CAMPUS IN JUNE
Presentation by Elaine Jeng, City Manager
14 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 3 ends

Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve the event but with a licensing agreement set-up between the Rolling Hills Community Association (RHCA) and City for programs the RHCA holds as well as direct staff to ensure we are properly insured. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

11.B. DISCUSS POTENTIAL USES FOR THE CORONAVIRUS STATE AND LOCAL FISCAL

RECOVERY FUNDS
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Dieringer, seconded by Councilmember Mirsch to approve use of the funds for the Los Angeles County Sheriff’s contract. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

11.C. REVIEW DESIGN PROGRESS FOR THE 8" SEWER MAIN ALONG ROLLING HILLS ROAD; AND APPROVE AN AMENDED PROFESSIONAL SERVICES AGREEMENT WITH NV5 FOR

ADDITIONAL SERVICES TO COMPLETE CONSTRUCTION DOCUMENTS
Presentation by Elaine Jeng, City Manager
Public Comment: David McKinnie, Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to direct staff to find out if Rolling Hills Estates and Torrance will sign-off on “Phase 1” portion of the project that connect the City Hall campus, Tennis Courts, Guard Shack only to sewer line and explore how much it would cost to find a grant writer for “Phase 2” of the sewer project. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

11.D. APPROVE LAYOUT OPTION 3 FOR THE CITY HALL ADA IMPROVEMENTS PROJECT, AND

APPROVE AN AMENDED PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING, INC. TO PROVIDE CONSTRUCTION DOCUMENTS Presentation by Elaine Jeng, City Manager
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve Option 3 with a solution for the back south wall of the council chambers allowing for access by overflow public meeting attendees.

Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
15 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 4 ends

Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff to prepare Amendment No. 3 to the service agreement with Pacific Architecture. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

11.E. REVIEW OF CITY OF MALIBU SIREN FEASIBILITY REPORT BY MISSION CRITICAL

PARTNERS, SUGGESTION BY RESIDENT, AND SUGGESTION BY COUNCILMEMBER

DIERINGER REGARDING NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA) WEATHER RADIO
Presentation by Elaine Jeng, City Manager
Public Comment: Judith Haenel, Alfred Visco, Arlene Honbo Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

11.F. APPROVE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS INC. COVERING SUPPLEMENTAL SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $3500
Public Comment: Arlene Honbo
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve professional services agreement as presented and direct staff to request an estimate from HQE to explore using NOAA radios as a supplemental strategy. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

12. MATTERS FROM THE CITY COUNCIL
Councilmember Pieper requested to move to Item 12D. Without objection, so ordered by Mayor Black.

12.D. CONSIDER POTENTIAL FORMATION OF SUBCOMMITTEE CONSISTING OF MEMBERS OF

THE CITY COUNCIL AND ROLLING HILLS COMMUNITY ASSOCIATION BOARD MEMBERS TO DISCUSS DRAINAGE ISSUES CITYWIDE. (MAYOR BLACK)
Presentation by Mayor Black
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to form Ad Hoc Committee to meet with the Rolling Hills Community Association Board Members for discussions on citywide drainage issues and not to exceed $4000.00 in all costs to city. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
16 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 5 ends

NOES: None
ABSENT: None
Motion by Mayor Pro Tem Wilson, seconded by Mayor Black to appoint Councilmembers Mirsch and Pieper to the Ad Hoc Committee. Motion carried unanimously with the following vote:

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to back to Item 12A. Without objection, so ordered.

12.A. DISCUSS SETTING TIME LIMITS FOR PUBLIC COMMENTS AND COUNCIL COMMENTS ON AGENDA ITEMS. (MAYOR BLACK)
Presentation by Mayor Black
Public Comment: Jim Aichele, Alfred Visco, Melissa McNabb City Council directed staff to research clocks and/or timing systems to be used during meetings. Without objection, so ordered.

12.B. DISCUSS HOLDING AN ANNUAL STATE OF THE CITY EVENT. (MIRSCH) Presentation by Councilmember Mirsch
Public Comment: Dr. Ralph Black
City Manager Jeng suggested staff bring back some options at next meeting. Without objection, so ordered.

12.C. DISCUSS TRACKING TIME SPENT BETWEEN CITY MANAGER AND INDIVIDUAL COUNCIL MEMBERS. (MAYOR BLACK)
Presentation by Mayor Black
Motion by Mayor Black, seconded by Councilmember Mirsch to limit in person and phone meetings between Councilmembers and the City Manager to one hour in length; in addition no meeting with the City Manager shall occur on Tuesday evenings after 5pm unless it is an emergency. Motion carried with the following vote:

AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None

13. MATTERS FROM STAFF

13.A. FIRE FUEL ABATEMENT ENFORCEMENT AND CODE ENFORCEMENT CASES QUARTERLY REPORT FOR THE FIRST QUARTER OF 2022 (JANUARY 1 THROUGH MARCH 31) Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
17 MINUTES – CITY COUNCIL MEETING
Monday, April 25, 2022

Page 6 ends

AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None

16. RECESS TO CLOSED SESSION
Mayor Black recessed the City Council to Closed Session at 9:56 p.m.

16.A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER
UNREPRESENTED EMPLOYEE: SENIOR MANAGEMENT ANALYST CANDIDATE

17. RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at 10:08 p.m. and there was no reportable action.

18. ADJOURNMENT: 10:08 P.M.

The meeting was adjourned at 10:08 p.m on April 25, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, May 9, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.

Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
18 Agenda Item No.: 7.D
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: May 09, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

CL_AGN_220509_PaymentOfBills.pdf
19 20
Agenda Item No.: 7.E
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE SOUTHERN CALIFORNIA EDISON'S 2022

CIRCUIT RELIABILITY REVIEW
DATE: May 09, 2022
BACKGROUND:

The annual reliability report is comprised of statistics relating to how many power outages occurred in the previous year, the duration of the outage, and the causes of outages. Four circuits serve Rolling Hills; one of the circuits is a 4KV and the remainder are 16KV.

SCE also reported capital work planned for the upcoming year including undergrounding work currently in the pipeline. Annually the information is also shared with the Rolling Hills Community Association Manager.

DISCUSSION:

Reliability metrics can be found on pages 14 to 16 of the report and the utility's planned capital improvement projects for 2021 for Rolling Hills can be found on page 18 of the report.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and file.

ATTACHMENTS:

CL_AGN_220509_SCE_2022_ReliabilityUpdate.pdf
21 Circuit Reliability Review
Rolling Hills
2022
22 2
• Southern California Edison (SCE)
is an Edison International
company
• One of the nation’s largest
electric utilities
• More than 130 years of history • Headquartered in Rosemead, California
• Regulated by the California
Public Utilities Commission
(CPUC) and the Federal Energy
Regulatory Commission (FERC)
• 50,000 square miles of SCE
service area across Central,
Coastal, and Southern California
• 15 million residents through 5
million customer accounts
• 15 counties, 185 cities and 13
Native American tribes
Who We Are
23 Our Grid
To deliver safe, reliable, and affordable power,
we monitor and maintain a vast electricity system
730,000 Transformers
126,000 Miles of Transmission
and Distribution Lines
4,600 Circuits

1.7 Million Poles
50,000 Square Miles
243
Strengthening and Modernizing the Grid
• Infrastructure reliability – updating
underground cables, poles, switches, and
transformers
• Wildfire mitigation – hardening infrastructure,
bolstering situational awareness capabilities,
and enhancing operational practices
• Transmission – connecting renewables,
installing new substations, and updating lines
• Grid readiness – updating the grid for impacts
from new technologies
• Long-term energy policy – supporting energy
storage, electric vehicles, and renewables
SCE plans to spend more than $5B each
year to maintain, improve, and harden
its infrastructure
SCE’s investments support safe, reliable, affordable, and clean energy for our customers 2021 Capital Investments

91.7 miles of
underground cable replaced
146.5 miles of overhead conductor
replaced for public safety

34.5k distribution poles replaced

3.9k transmission poles replaced
29 underground structure
replacements
254
Protecting Public Safety: Wildfire Mitigation Activities 2021 Year-End Progress Report – Data as of 12/31/21 265 Protecting Public Safety: Public Safety Power Shutoffs
6 • SCE implements Public Safety Power
Shutoffs (PSPS) to temporarily shut off power
to some communities when there is a high risk
for wildfire to prevent the electric system
from becoming the source of ignition
• PSPS is used as a measure of last resort to
protect public safety under dangerous fire
weather conditions, including high winds,
low humidity, and dry vegetation
• Multiple methods are used to notify
customers and stakeholders in impacted areas
before, during and after a PSPS event
• SCE provides resources to support customers
during PSPS and offers several programs and
rebates to help customers be prepared and
more resilient during emergencies
• SCE is working to reduce the impact of PSPS
and is continuing to strengthen the electric
grid to become more resilient in the face of
extreme weather events
• To learn more, visit sce.com/psps 27
Pathway 2045:

Key steps California must take to reach carbon neutrality Creating a Clean Energy Future
7 100% of grid sales with
carbon-free electricity
80 GW of utility-scale
clean generation
30 GW of utility-scale
energy storage
70% of all buildings will
use efficient electric
space and water heating
90% fewer GHG
emissions from allelectric homes
26 million electric
vehicles
Over 1 million
electrified medium
and heavy duty
vehicles
50% reduction in natural
gas consumption
40% of the remaining
natural gas is
biomethane and
hydrogen
28 Creating a Clean Energy Future: Mind the Gap
298
Reliability Overview
30 9
10 What is Reliability?
• In simplest terms:

Having dependable electricity when you need it.
• Outages:
• Maintenance outages (aka planned outages)
• Repair outages (aka unplanned outages)
• Sustained Outage = An outage lasting > 5
minutes
• Momentary Outage = An outage lasting ≤ 5
minutes
• Public Safety Power Shutoff (PSPS)
• Major Event Day (MED)
Major Event Day (MED) : A day in which the daily system SAIDI exceeds a threshold value. For the purposes of calculating daily system SAIDI, any interruption that spans multiple calendar days is accrued to the day on which the interruption began. Statistically, days having a daily system SAIDI greater than a threshold value are days on which the energy delivery system experienced stresses beyond that normally expected (such as severe weather). MEDs are sometimes excluded in reporting; in those reports the exclusions will be noted.

Public Safety Power Shutoff (PSPS) : An operational protocol that SCE implements under extreme weather conditions in order to minimize the threat of wildfires and keep communities safe from potentially dangerous situations. These types of sustained outages are temporary and usually involve situations where high fire areas are experiencing adverse weather or public safety is at risk. 31 11
How Do We Measure Reliability?
Total minutes
every SCE
customer was
without power
due to sustained
outages
Total number of
customers
SAIDI
System Average
Interruption
Duration Index
Total number of
sustained
customer outages
experienced by
SCE customers (CI)
Total number of
customers
SAIFI
System Average
Interruption
Frequency Index
Total number of
momentary
customer outages
experienced by
SCE customers (CI)
Total number of
customers
MAIFI
Momentary
Average
Interruption
Frequency Index
What’s the average
amount of time my power
service will be
unexpectedly interrupted?
What’s the average
number of times my
power service will be
unexpectedly interrupted?
What’s the average
number of times my
power service will be
momentarily (< 5 minutes)
interrupted?
32 12
Overview of Rolling Hills 11
There are 4 circuits that serve Rolling Hills 1
Circuit Type Customers Circuit Type Customers Circuit Type Customers Circuit Type Customers FELDSPAR(16KV) 1,465 - - -
SILICONE(16KV) 1,999 - - -
STATLER(16KV) 1,673 - - -
SURREY(4.16KV) 90 - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Grand Total 5,227
Note: The number of customers listed
represents the total number of customers
on each circuit (not the local jurisdiction).
33 Equipment Failure In-service failure of transformer, switch, or conductors Vegetation/Animal A tree branch, rodent, or bird causing a short circuit between conductors
Other The circuit was patrolled but no cause found
Operations SCE performed urgent maintenance without the standard 3-day notice
3rd Party Outage caused by a balloon, car hit pole or dig-in PSPS Public Safety Power Shutoff
sce.com/psps
SAIDI & SAIFI Cause Definitions
1334
14 BarChart
* MED Excluded **Data is as of 03/12/2022, data can be slightly different due to outage data validation process Historical Reliability of Circuits Serving Rolling Hills

1.6 2.2

1.8 1.8

1.4 1.4

1.4 1.6
MAIFI
(the average frequency of
momentary interruptions)
SCE GRID Rolling Hills
156
78 276
232
137
178
201
180
2018
2019
2020
2021
SAIDI
(the average minutes of
sustained interruptions)

1.8 1.1

2.2 2.2

0.9 1.0

1.1 1.1
SAIFI
(the average frequency of
sustained interruptions)
35 15
SAIDIChart

0.00%

2.55%

14.54%

36.91%

46.01%
PSPS
Vegetation /Animal
Other
3rd Party
Operation
Equipment Failure
Weather /Fire /Earthquake
2021 SAIDI Outage Causes for Rolling Hills
36 16
SAIFIChart

0.00%

0.33%

20.30%

29.39%

49.98%
PSPS
Vegetation
/Animal
Other
3rd Party
Operation
Weather /Fire
/Earthquake
Equipment
Failure
2021 SAIFI Outage Causes for Rolling Hills
37 1738
18 Capital Improvement Map
The capital improvement map has transitioned to a virtual format via SCE Capital Improvements and can be accessed using the link provided or sce.com/CapitalImprovements.

Previous version
39 Back-up Slides
Reliability Histories of Circuits Serving Rolling Hills Updated through Dec 2021
1940
20 CitySummary

SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI 156.1 1.8 1.6 77.9 1.1 2.2 276.3 2.2 1.8 114.1 0.7 0.5 25.7 0.3 0.5 39.0 0.4 0.2 53.2 0.8 0.5 232.0 2.2 1.8 3rd Party 10% 31% 53% - - - - - 19% - - - 23% 3% - - - - - - - 3% 0% - Equipment Failure 79% 56% 26% 73% 75% 48% 21% 5% 21% 2% 1% - 75% 97% 96% 94% 99% 100% 52% 55% - 37% 50% 40% Operation 2% 0% - 9% 4% - 26% 47% 22% 5% 12% 7% 2% 1% - 6% 1% - 48% 45% 50% 15% 20% 17% Other 6% 4% 20% 3% 3% 45% 26% 15% - - - 93% - - 4% - - - - - 50% - - 43% Vegetation/Animal 4% 10% 2% 1% 1% - 21% 16% 19% - - - - - - - - - - - - - - - Weather/Fire/Earthquake - - - 14% 17% 7% 7% 17% 19% 94% 87% - - - - - - - - - - 46% 29% -

PSPS - - - - - - - - - - - - - - - - - - - - - - - -
SCE SYSTEMWIDE #REF! #REF! #REF! 136.8 0.9 1.4 178.0 1.0 1.4 57.3 0.3 0.4 21.9 0.2 0.4 39.2 0.3 0.3 61.2 0.3 0.4 179.7 1.1 1.6 Average Reliability of 4 Circuits Serving Rolling Hills 2018 2019 2020 1st Qtr 2021 2nd Qtr 2021 3rd Qtr 2021 4th Qtr 2021 2021 4 Circuits Serving Rolling Hills -- Total
Customers: 5,647
Notes:

No outages are excluded from the metrics.

Outage Causes:

Other: e.g., patrolled but no cause could be found
Operations: e.g., urgent maintenance w/o 3-day notice to customers 3rd Party: e.g., balloons, car hit pole, dig-in
Vegetation/Animal: e.g., tree branch, rodent, or bird causing short circuit across conductors PSPS: e.g., Public Safety Power Shutoff
SAIDI (minutes) = the cumulative amount of time the average customer is interrupted by “sustained” (longer than 5 minutes) outages.

SAIFI (interruptions) = the number of times the average customer is interrupted by “sustained” outages.

MAIFI (interruptions) = the number of times the average customer is interrupted by “momentary " (lasting 5 minutes or less) outages. 41 21
CircuitHistory1

SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI FELDSPAR(16KV) - Customers: 1,511 19.7 0.1 - 177.7 2.1 1.0 311.3 2.4 0.0 19.8 0.1 0.1 2.5 0.0 0.1 9.0 0.0 - 0.7 0.0 2.0 31.9 0.1 2.2 3rd Party - - - - - - - - - - - - - - - - - - - - - - - - Equipment Failure 28% 9% - 89% 96% 100% 13% 4% - 27% 18% - 100% 100% - - - - 100% 100% - 27% 21% - Operation 3% 3% - 7% 1% - 8% 52% 100% 59% 63% 100% - - - 100% 100% - - - 50% 65% 62% 51% Other 54% 29% - - - - 79% 44% - - - - - - 100% - - - - - 50% - - 49% Vegetation/Animal 14% 59% - 2% 2% - - - - - - - - - - - - - - - - - - - Weather/Fire/Earthquake - - - 1% 1% - - - - 14% 19% - - - - - - - - - - 9% 16% -

PSPS - - - - - - - - - - - - - - - - - - - - - - - -
SILICONE(16KV) - Customers: 2,242 305.4 3.1 3.0 35.4 0.6 1.9 177.1 1.4 2.0 0.2 0.0 - 63.0 0.7 1.3 92.2 1.0 0.5 70.0 1.1 - 225.5 2.8 1.8 3rd Party 5% 20% 67% - - - - - - - - - 24% 3% - - - - - - - 7% 1% - Equipment Failure 94% 80% 33% 94% 95% 100% 17% 10% 50% - - - 75% 97% 100% 100% 100% 100% 99% 100% - 93% 99% 100% Operation 1% 0% - 6% 5% - 83% 90% 50% 100% 100% - 1% 0% - - - - 1% 0% - 1% 0% - Other - - - - - - - - - - - - - - - - - - - - - - - -
Vegetation/Animal - - - - - - - - - - - - - - - - - - - - - - - - Weather/Fire/Earthquake - - - - - - - - - - - - - - - - - - - - - - - -

PSPS - - - - - - - - - - - - - - - - - - - - - - - -
STATLER(16KV) - Customers: 1,807 80.3 1.8 1.1 46.4 0.7 3.6 365.1 2.9 3.2 339.7 2.2 1.5 0.3 0.0 - 0.4 0.0 - 79.1 1.1 - 419.5 3.3 1.5 3rd Party 36% 57% - - - - - - 33% - - - - - - - - - - - - - - - Equipment Failure 15% 1% - 6% 2% - 29% 3% - 1% 0% - - - - 50% 13% - - - - 1% 0% - Operation 4% 1% - 18% 11% - 6% 20% - 2% 10% - 100% 100% - 50% 88% - 100% 100% - 21% 40% - Other 25% 11% 92% 16% 13% 87% 0% 0% - - - 100% - - - - - - - - - - - 100% Vegetation/Animal 20% 30% 8% - - - 49% 36% 33% - - - - - - - - - - - - - - - Weather/Fire/Earthquake - - - 61% 74% 13% 16% 40% 34% 97% 90% - - - - - - - - - - 79% 60% -

PSPS - - - - - - - - - - - - - - - - - - - - - - - -
SURREY(4.16KV) - Customers: 87 - - - 114.0 2.1 1.0 255.8 1.0 - - - - - - - - - - - - - - - - 3rd Party - - - - - - - - - - - - - - - - - - - - - - - - Equipment Failure - - - 5% 48% 100% - - - - - - - - - - - - - - - - - - Operation - - - 8% 4% - - - - - - - - - - - - - - - - - - - Other - - - - - - 100% 100% - - - - - - - - - - - - - - - - Vegetation/Animal - - - - - - - - - - - - - - - - - - - - - - - - Weather/Fire/Earthquake - - - 86% 48% - - - - - - - - - - - - - - - - - - -

PSPS - - - - - - - - - - - - - - - - - - - - - - - -
Reliability Histories for Individual Circuits Serving Rolling Hills - 1 of 1 2018 2019 2020 1st Qtr 2021 2nd Qtr 2021 3rd Qtr 2021 4th Qtr 2021 2021 42 Agenda Item No.: 7.F
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THIRD AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING
INC. COVERING CONSTRUCTION DOCUMENTS FOR CITY HALL ADA

IMPROVEMENTS PROJECT
DATE: May 09, 2022
BACKGROUND:

In December 2019, the City released a Request For Proposal for Architectural and Engineering Design Services to prepare ADA Improvement Plans for the Rolling Hills City Hall, excluding building exterior path of travel. At the January 27, 2020 City Council Meeting, City Council considered and approved a Professional Services Agreement with Pacific Architecture and Engineering, Inc. (PAE) to prepare Improvement Plans (ADA and Space Planning). A kick off meeting with PAE was held February 27, 2020. At the May 26, 2020 City Council Meeting, City Council received a presentation from staff on the options developed to bring the restrooms up to date and comply with ADA and related codes. At the July 13, 2020 City Council Meeting, City Council received a presentation from staff with additional information to the two preferred options including opinions of probable costs of construction. At the July 13, 2021 City Council Meeting, City Council voted to move forward with the more economic Option 2 which kept the restrooms in the same location. Option 1 and Option 2 layouts presented at the July 13, 2020 City Council meeting are attached to this report.

PAE submitted the 65% plans for City review on March 9, 2021. This submittal incorporated the restroom option selected at the July 13, 2020 City Council Meeting. The City has reviewed the 65% plans with comments. Before City review comments are returned to PAE to further develop the plans to 90% design, Councilmember Jeff Pieper noted that the City considered the options using cost estimate restroom upgrades but not the overall project cost.

Councilmember Pieper recommended that the City Council revisit the layout options. In response to Councilmember Pieper's suggestion, at the April 12, 2021 meeting, the City Council directed staff to provide a comprehensive project cost estimate for restroom layout Options 1 and 2.
43 At 65% design completion, the estimated overall project cost for option 1 was $952,810 and $784,390 for option 2 for a difference of approximately $168,420. At the June 28, 2021 meeting, the City Council directed staff to add measurements to option 1 layout for additional discussion at the July 12, 2021 meeting. Using the measurement shown for option 1 in the City Hall lobby area, staff also taped the floor of the lobby to locate the proposed public counter. At the July 12, 2021 meeting, the City Council delayed to item to the July 26, 2021 meeting. At the September 13, 2021 meeting, staff recommended the inclusion of accordion doors along with the possibility of expanding the lobby area by moving the glass partition wall out. Additional suggestions were made to use French doors and remove an existing interior wall behind the display case to expand the lobby area of City Hall to accommodate the number of residents that attend the annual holiday house event. The City Council directed staff to bring back City Hall ADA Improvements project at the next City Council meeting so that the City Council can provide direction to staff on the next steps.

The iterations of designs, the preparation of cost estimates, investigation into alternative features (partition walls), and the preparation of construction drawings up to 65% complete for Option 2 combined exhausted the budget in the contract with PAE.

At the October 25, 2021 meeting, staff presented a third option prepared by staff for consideration. Option 3 took into consideration the City Council's feedback from the September 13, 2021 meeting. Option 3 proposed by staff includes pushing the existing line of wall at the front door to the City Hall, moving one of the three All Gender restrooms to the newly expanded space and enclosing the hallway to the Council Chambers to allow for a meeting room. The City Council favored Option 3 but decided to hold off on giving staff direction on the next steps until the City Council has an opportunity to consider all the capital improvement projects at the 2022 Strategic Planning Workshop.

At the 2022 Strategic Planning Workshop, the City Council discussed moving forward with two capital improvement projects for Fiscal Year 2022-2023: City Hall ADA improvements project and the Tennis Courts improvements project.

DISCUSSION:

At the April 25,2022 City Council meeting, the Council unanimously approved the preparation of a third amendment with PAE appropriating a one-time amount of $96,485.00 in general fund reserves to the Capital Improvement Program Fund 40 for moving forward with Option 3 that includes creating a solution for the back south wall of the council chambers that would allow for access by overflow public meeting attendees.

FISCAL IMPACT:

A one time appropriation of general fund reserves to the Capital Improvement Program Fund 40 for $96,485.00.

RECOMMENDATION:

Approve professional services agreement as presented.
44 ATTACHMENTS:

CA_AGR_220505_PacificArchitecture&Engineering_3rdAmendment_F.pdf CA_AGR_200225_PacificArchitecture&Engineering_E.pdf
CA_AGR_210222_PacificArchitecture&Engineering_1stAmendment_E.pdf CA_AGR_210621_PacificArchitecture&Engineering_2ndAmendment_E.pdf 45 THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

THIS THIRD AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT (“Third Amendment”) is made and entered into this 9th day of May 2022 in the City of Rolling Hills, County of Los Angeles, State of California, by and between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and Pacific Architecture and Engineering, Inc., a California corporation (hereinafter the “CONSULTANT”).

RECITALS:

A. On February 24, 2020, the CITY entered into a Professional Services Agreement with CONSULTANT (“Agreement”) for architectural and engineering design services to prepare ADA improvement plans for the CITY; and
B. On February 22, 2021, the CITY and CONSULTANT entered into a First Amendment to expand the scope of work in the Agreement, clarify the term, and increase the cost for the CONSULTANT to provide engineering services for the replacement of the generator at City Hall (the “First Amendment”); and C. On June 28, 2021, the CITY and CONSULTANT entered into a Second Amendment to expand the scope of work and increase the cost for CONSULTANT to provide engineering services for (1) the installation of a photovoltaic system per the General Assessment Report dated April 18, 2019 and (2) upgrades needed for existing structure which houses the generator (the “Second Amendment”); and
D. CITY and CONSULTANT now desire to amend the Agreement a third time (the “Third Amendment”) to clarify the remaining scope of work and increase the cost so that CONSULTANT may provide further architectural and engineering design services to prepare ADA improvement plans for the CITY; and
E. CONSULTANT is well qualified by reason of education, training, and experience to perform such services; and
F. CONSULTANT is willing to render such professional services as hereinafter defined.

Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to perform the services set forth in this Third Amendment.

1. CITY and CONSULTANT agree to supplement Exhibit A (Scope of Work) that was attached to the First Amendment and Exhibit A (Scope of Work – 46 Supplemental) that was attached to the Second Amendment with Exhibit A (Scope of Work - Supplemental) that is attached to this Third Amendment and incorporated herein by reference.

2. Paragraph 3 (COST) of the Agreement is amended to read as follows:

3. COST
The CITY agrees to pay CONSULTANT for the services required by this Agreement on a Time and Materials basis in an amount not to exceed $96,485.00 for the scope of services identified by this Third Amendment, $58,897.42 for the scope of services identified by the Second Amendment, and $40,840.59 for the scope of services identified by the First Amendment. Now, the current amended and increased not to exceed amount is $196,223.01. This not to exceed amount includes all expenses, consisting of all incidental blueprinting, photography, travel, attendance at meetings, and miscellaneous costs, estimated to be accrued during that period. It also includes any escalation or inflation factors anticipated. Any increase in Agreement cost or scope of work shall be by express written amendment approved by the CITY and CONSULTANT.

3. All terms and conditions of the Agreement not amended by the First Amendment, the Second Amendment, and this Third Amendment remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment on the date and year first above written.

CITY OF ROLLING HILLS PACIFIC ARCHITECTURE AND
ENGINEERING, INC.

CITY MANAGER: PRINCIPAL PROJECT MANAGER
__________________________ __________________________

ELAINE JENG JUN FUJITA HALL

ATTEST:
__________________________

CHRISTIAN HORVATH

CITY CLERK
47 APPROVED AS TO FORM:
__________________________

MICHAEL JENKINS

CITY ATTORNEY
48 Subject: Proposal for City of Rolling Hills ADA Improvement Design Additional Services Pacific Architecture and Engineering, Inc., is pleased to submit this proposal for engineering services for ADA Improvements at City Hall.

Scope of Work:

The current scope of work includes three new restrooms, one being outside of current building perimeter, new required water fountain, new exterior entry door location, new meeting room and relocated coffee area, and relocated Electrical Data room. This requires new structural supports at exterior for new walls, re-routed utilities for water, sewer, power and hvac to new restrooms, and rerouted electrical and data at new Electrical room.

1. Prepare Schematic Design plan for city approval

2. After City approval, prepare Design Development Plans

3. Construction Documents and Cost Estimate
Exclusions: City to provide survey, Geotech report, hazardous materials testing and specifications, Hydrology not included.

Fee
Design Bid CA
$73,000.00 $7,310.00 $16,175.00
Time and Material Not to exceed $96,485.00

EXHIBIT A
Scope of Work - Supplemental
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
22 67
for
68 69
70 71
72 73
74 75
76 77
78 79
80 81
Agenda Item No.: 7.G
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE BOLTON ENGINEERING CORPORATION TO PERFORM A

TOPOGRAPHIC SURVEY AT THE CITY HALL CAMPUS TO SUPPORT

THE IMPROVEMENTS REQUESTED BY THE NEEDS OF SENIOR
COMMITTEE.

DATE: May 09, 2022
BACKGROUND:

At the April 11, 2022 City Council meeting, Council received a presentation from the Rolling Hills Community Association Needs of Seniors Committee on suggested improvements to the City Hall Campus. Council directed staff to work with the city's landscape architect (hired previously to inventory the existing City Hall campus irrigation system) on the suggested improvements and report back at the May 23, 2022 City Council meeting.

DISCUSSION:

Staff held a kick off meeting with the landscape architect, Evan Smith and is awaiting his initial report and findings on the irrigation system. Landscape architect Evan Smith expressed at the kick-off meeting the need for a topographic survey of the City Hall campus to ensure the inventoried irrigation system is properly recorded. One of the improvement suggested by the Needs of the Seniors Committee is to level the grassy area between the Rolling Hills Community Association office building and City Hall. To do so appropriate, a topographic survey would be needed.

Previously, the city hired Bolton Engineering Corporation (Bolton) to survey the tennis courts, and to provide civil engineering plans to bring the accessible paths of the tennis courts to comply with the American with Disability Act (ADA). In light of the conversation with the landscape architect Evan Smith, staff reached out to Bolton to find out if topographic survey was available for the City Hall campus at the time the company was commissioned for engineering work at the tennis courts. Bolton confirmed that they did not furnish a topographic survey for the City Hall campus, only the tennis courts. Bolton was asked to provide a proposal to for a topographic survey for the campus. With both sets of data provided by the same company, there is an opportunity to merge the data to have topographic information for 82 the campus and tennis courts to approach the planning holistically.

Additionally, to offset potential General Fund expenditures, staff submitted a future project request using Metro Measure R and M monies to re-imagine and refurbish the parking lot and outer ring of the campus to include Active Transportation elements as well as resurface the asphalt.

FISCAL IMPACT:

Bolton's proposal to provide a topographic survey for the City Hall campus is $5,000. If the City Council should approve to engage for services, there is sufficient budget in the FY 2021- 2022 adopted budget in account 890 Consulting Fees to fund Bolton's professional services fee.

RECOMMENDATION:

Approve as presented and direct staff to prepare a Professional Services Agreement with Bolton Engineering Corporation.

ATTACHMENTS:

CL_AGN_220509_Bolton_CHCampus_SurveyProposal.pdf
83 Bolton Engineering Corporation

Page 1 of 2 ends

25834 Narbonne Ave. Suite 210
Lomita, CA 90717
tel (310) 325-5580 fax (310) 325-5581
April 19, 2022
Client: City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, Ca
Ordered By: Christian Horvath
[email protected]
Subject: Topographic Survey Proposal – 2 Portuguese Bend Rd.

I. Scope of Work
• Topographic Survey: Locate all structures, hardscape, fences, walls, observable above ground utilities, trees greater than 6” in diameter and spot elevations.
• Prepare drawing showing property lines and topography with contours at 1 foot intervals.

Proposed Fee: $ 5,000.00
Required Retainer: $ 1,500.00
II. Deliverables
Pdf copy and stamped hard copy of topographic survey.

III. Exclusions:
• Fee estimates for surveying are based on the following assumptions. All parts of the property will be reasonably free of visually obstructing vegetation or objects. The subject site will be open and readily available for our entry without delay. The dimensions of the subject property, legal descriptions, and surrounding surveys will close mathematically. The controlling survey monuments will be readily available and in their proper locations.
• Project revisions, additions, and other services not included in the scope of work above are in addition.

Meetings and personal appearances are included only to the extent outlined above. • All fees or levies required by government agencies will be assumed by the client and are not included in the fee proposal. Reproduction and other incurred costs on the client’s behalf are additional. • Easement plotting not included in proposed fee.
• Property line staking not included in proposed fee.

Hourly Rates are as follows:

Principal- $290.00 Reg. Land Surveyor - $160.00 Drafting - $ 100.00 Reg. Chief Engineer - $195.00 1 Person Survey Party - $150.00 Messenger - $ 75.00 Reg. Civil Engineer - $160.00 2 Person Survey Party - $245.00 Staff Engineer- $130.00 Surveyor Office - $120.00
Approximate cost, where indicated, is neither a maximum nor a fixed price unless so stated. Retainers are credited to final billing. Interest rate shall be 12 percent. The undersigned client authorizes BOLTON ENGINEERING CORPORATION (BEC) to perform the above described work. Reproduction costs and Government fees are not included in the fee and shall be paid for by the client. The fee or balance of the fee is due and payable upon completion of the work. Work performed over an extended period will be invoiced monthly and due and payable the 10th of the month following date of invoice. Client acknowledges services are relating to improvement of real property. Accounts unpaid over 30 days will be charged a service charge of one and one half percent per month (18% per annum), not to exceed 5 percent over the rate charged by the Federal Reserve Bank of San Francisco to member banks on the 25th of the month preceding this contract. 84 Bolton Engineering Corporation

Page 2 of 2 ends

If a suit or other legal action is instituted to collect fees, client agrees to pay, in addition, all costs of collection and reasonable attorney's fees. Hourly rates will be adjusted annually. Work may be canceled before completion by written request by either party, and invoiced on an hourly basis to point of cancellation. Client acknowledges this as a "preliminary 20 day notice" and understands that if bills are not paid in full for services furnished, the improved property may be subject to mechanics liens.

Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator's may be entered in any Court having jurisdiction thereof. In event that BEC is required to appear in any legal action relating to any work performed under this agreement, client agrees to pay BEC prevailing hourly rates for such appearance, reasonable attorney's fees and costs.

To authorize work under the outlined terms, please sign and initial one copy of this document and return to our offices. Thank you for the opportunity to propose on this project.

Regards,
BOLTON ENGINEERING CORP.

Accepted By:

Signature Date
Title
85 Agenda Item No.: 7.H
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REPORT BY BUDGET/AUDIT/FINANCE COMMITTEE ON MEETING HELD ON APRIL 25, 2022
DATE: May 09, 2022
BACKGROUND:

The Finance/Budget/Audit Committee meets annually to go over the following items:

Consideration of Updates to the Schedule of Fees and Charges Investment Policy
Financial, Budget and Debt Policy
Asset Capitalization Policy
DISCUSSION:

Consideration of Update to Schedule of Fees and Charges The City Manager went over the Schedule of Fees and Charges and indicated that for Fiscal Year 2022-2023, staff is proposing the following change to the Consolidated Tax and Fee Schedule:

Review by Committee on Trees and Views Processing fee $6,000 for complaints against one property.

Review by Committee on Trees and Views Processing fee $10,000 for complaints against multiple properties.

Chapter 17.26 of the Rolling Hills Municipal Code (RHMC) was adopted by Ordinance 354 on October 23, 2017. Since adoption, the first view case to be processed was the case between 59 and 61 Eastfield Drive. The case was filed in October 2020. The vegetation owner filed an appeal of the Committee on Trees and Views decision to the City Council and the City Council denied the appeal at the April 11, 2022 City Council meeting, bringing the case to a close.

Staff, including the City Attorney's office, has worked on the case since the initial filing. Taking 86 a snap shot of the City Attorney expenses relating to the 59 and 61 Eastfield Drive view case between May, 2021 and November, 2021, a total of $10,678 was paid by the city to the contracted attorney for services relating to the case. Currently, the Consolidated Tax and Fee Schedule allows the city to charge $2,000 for view impairment case to be reviewed by Committee on Trees and Views. The charge is purposed to recover city expenses relating to processing the case by staff and by contracted staff. Not taking into consideration staff time spent on the 59 and 61 Eastfield Drive case, and taking a very conservative inventory of the City Attorney's expenses relating to the case, the recovery on the case was 19% of the actual cost.

The Committee Member’s discussed the proposed processing fee increase. Member Black preferred lowering the fee to $1000 and thought it was acceptable to charge per property.

Member Pieper preferred leaving it at $2000 but believed the proposed increases were a barrier. The Committee recommends leaving the fee as is at $2000 or decreasing to $1000 and to begin charging the fee per property. There were no other changes discussed.

Review Investment Policy; Financial, Budget and Debt Policy; and Asset Capitalization Policy.

Each year, the City Council reviews the City's policies to ensure they are still relevant and appropriate. In general, policies do not change often and are only updated as needed based on changing circumstances and/or new practices implemented by staff or Council. In addition, at the beginning of each fiscal year, City Council should re-adopt is required to adopt its investment policy and include any changes to state law, specifically Government Code Sections 53600-53609 and 53630-53686, which govern local agency investing. Although no changes are proposed at time, staff will return in July with any changes to the policy based on changes to state law, if applicable.

Staff had reviewed the Financial, Budget and Debt Policies and did not recommend any changes at this time to the Financial, Budget, and Debt Policies.

However, staff thought it was important to note that, per the reserve policies contained within the policy document, the City shall strive to maintain $500,000 in reserves in the SelfInsurance Fund. Currently, the reserve balance is $260,374. Given the General Fund has adequate unassigned reserves, the City Council may wish to direct staff to transfer approximately $240,000 from the General Fund to the Self-Insurance to achieve the desired goal of $500,000.

The Committee recommends a change in policy to maintain a reserve of $250,000.00 for the Self-Insurance fund. They also directed staff to look into deductibles on our current policy and ascertain if it would change our rates or not.

Reclassification of Code Enforcement Officer Position to a Planner Position The Planning and Community Services Department operates to provide development services and code enforcement for the City of Rolling Hills. The Director of the department resigned in October 2021. A new director was hired in late November 2022. The previous Code Enforcement Officer left the City at the end of 2021. Staff hired a part-time contract planner from Michael Baker International from mid-January to late-March 2022, and has had a parttime contract code enforcement officer from Willdan Engineering since the beginning of March 87 2022. However, staff finds there is a need to hire a full-time planner to handle development applications and to assist the code enforcement officer with enforcement cases.

Over the past few years, the City has taken a more proactive approach to the dead vegetation ordinance enforcement. Eventually, a full-time code enforcement officer position was created in 2019. Although this benefits the City in terms of code enforcement and bringing issues into compliance, staff found majority of the time, the Code Enforcement Officer was working on zoning and building code violations that require extensive coordination with a planner, and the building department.

More recently, staff has found that a part-time code enforcement officer through contract services is a more effective way to provide code enforcement services. This is because the officer is properly trained through a reputable company that specializes in providing code enforcement services and has the resources through the company to deal with difficult or unexpected situations. It is in the best interest of the code enforcement officer to maintain the company's reputation in providing a high standard of service. Furthermore, a part-time code enforcement officer saves the City in salary costs through reduced hours, and the City does not bear the cost of having to pay for long-term pension benefits.

As such, it is staff's recommendation that the full-time code enforcement officer position be reclassified as a planner position and the City retain a contract for code enforcement services through a professional services agreement. This benefits the City by improving services in both planning and code enforcement. Additionally, the planner would assist in code enforcement complaints to bring properties up to code compliance.

The Committee recommends approving staff's recommendation.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and File
ATTACHMENTS:
88 Agenda Item No.: 7.I
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: INVESTMENT POLICY, FINANCIAL, BUDGET AND DEBT POLICIES AND RESOLUTION NO. 953 - ASSET CAPITALIZATION POLICY
DATE: May 09, 2022
BACKGROUND:

DISCUSSION:

Staff has reviewed the Financial, Budget and Debt Policies and we are not recommending any changes at this time to the Financial, Budget, and Debt Policies.

There is no fiscal impact upon the City with review and confirmation of the City’s financial policies as presented, unless the City Council decides to transfer funds from the General Fund to the Self-Insurance Fund as discussed in this report.

RECOMMENDATION:

Review and confirm the Investment Policy, the Financial, Budget and Debt Policies, with changes as recommended and Resolution No. 953 – Asset Capitalization Policies. Direct staff to prepare a resolution memorializing the reduction in the Self-Insured Fund Reserves.

ATTACHMENTS:

AssetCapitalization_Policy_Resolution No. 953.pdf
Financial_Policies.pdf
Investment_Policy.pdf
90 91
92 FINANCIAL POLICIES 05/11/2020 1

CITY OF ROLLING HILLS ADMINISTRATIVE POLICY/PROCEDURES

FINANCIAL, BUDGET AND DEBT POLICIES
Original Version Effective: 09/24/2007
See end of document for complete policy history.

Current Version Effective: 05/11/2020
Policy Framework:

The purpose of the Financial, Budget and Debt Policies is to guide the City Council and other City officials in developing sustainable, balanced budgets and managing the City’s finances in a prudent manner consistent with best practices. The City’s commitment to adopting and operating within a balanced budget is a core financial value and policy of the City.

The City of Rolling Hills Financial Policies represents the City’s framework for planning and management of the City’s fiscal resources. Adherence to the Financial Policies promote sound financial management which can lead to unqualified annual audits, provide assurance to the taxpayers that tax dollars are being collected and spent per City Council direction and provide a minimum of unexpected impacts upon taxpayers and users of public services.

The City Council Finance / Budget Committee shall serve as the City’s audit committee for the purpose of recommending the selection of an auditor to the City Council, meeting with the City Auditor, reviewing the annual audit and necessary financial statements, responding to conflicts between management and the auditor and responding to fraudulent activities. The City Council will conduct a competitive process for the selection of the independent external auditor every 6 years to be in conformance with California Government Code Section 12410.6. (b). commencing for Fiscal Year 2021-22. Any non- audit work performed by the independent external auditor, if allowed, will be done under a separate contract approved by the City Council.

The City Manager shall be responsible for developing and, as appropriate, implementing and managing these policies as well as subsidiary policies that execute the City’s Financial Policies.

The City’s Financial Policies shall be in conformance with all state and federal laws, generally accepted accounting principles (GAAP) and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA).

1. Financial Reporting Entity:

The City of Rolling Hills was incorporated in 1957 under the general laws of the State of California.

The City operates under the Council-Manager form of government. The City Council consists of five members elected at large for overlapping four-year terms. The Mayor and Mayor Pro-Tem are selected from the City Council members and serve a one-year term. The City Council appoints a City Manager, City Attorney and City Treasurer. In addition, the City Council appoints the members of advisory Commissions and Committees.

The City, directly or by contract, provides municipal services as authorized by statute. Services provided include:

 Public safety through the Los Angeles County Sheriff and Fire Department  Refuse collection by contract with a private hauler
 Water through California Water Service Company
93 FINANCIAL POLICIES 05/11/2020 2
 Sewer through Los Angeles County Sanitation Districts  Recreation
 Public improvements
 Planning and zoning
 General administrative and support services

2. Financial Reporting Policies:

The City’s accounting and financial reporting systems will be maintained in conformance with all state and federal laws, generally accepted accounting principles (GAAP) and standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). Further, the City will make every attempt to implement all changes to governmental accounting practices at the earliest practical time.  The financial report should be in conformity with GAAP, demonstrate compliance with finance related legal and contractual provisions, disclose thoroughly with detail sufficient to minimize ambiguity and potential for misleading interferences.  An annual audit will be performed by an independent public accounting firm with an audit opinion to be included with the City’s published Comprehensive Annual Financial Report.  The City’s budget should satisfy criteria as a financial and programmatic policy document, as a comprehensive financial plan, as an operations guide for all organizational units and as a communications device for all significant budgetary issues, trends, and resource choices.
 The City shall evaluate the fiscal impact of proposed changes in employee benefits to be provided. Prior to assuming liability for expanded benefits, a viable funding plan with estimates of long term impacts shall be incorporated into the analysis.  The City shall endeavor to avoid committing to new spending for operating or capital improvement purposes until an analysis of all current and future cost implications is completed.
 The City shall endeavor to maintain cash reserves sufficient to fully fund the next present value of accruing liabilities, obligations to employees for vested payroll and benefits and similar obligations as they are incurred.
 The City shall prepare and present to the City Council monthly interim revenue and expenditure reports and a Mid-Year Review to allow evaluation of potential discrepancies from budget assumptions.

3. Internal Control Accounting Policies:

To provide a reasonable basis for making management’s required representations concerning the finances of the City.
 Accounting Records – Maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP).
 Monthly Posting – Post a monthly record, which maintains each month’s activities separate and distinct from another month’s work. This provides visibility in locating errors and fixing corrections. Accounting ledgers will be reviewed and reconciled on a monthly 94 FINANCIAL POLICIES 05/11/2020 3
basis to supporting documentation – Cash Receipts, Accounts Payable, Payroll and Monthly Journal Entries.
 Sequential Number – Sequentially numbered instruments will be used for checks and cash receipts. Pre-numbered receipts are controlled and accounted for by an individual with no accounting handling responsibilities. The City’s pre-numbered checks and pre-numbered cash receipts should be safeguarded in the Vault. All copies of voided receipt forms are retained, accounted for, and documented.
 Audit Trail – The City’s accounting records and systems shall provide an audit trail (e.g. paper document) that allows for the tracing of each transaction from its original document to completion.

4. Operating Management Policies:

The budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Requests for new, on-going programs made outside the budget process will be discouraged.
 Budget development will consider multi-year implications of current decisions and allocations and use conservative revenue forecasts.
 Revenues will not be dedicated for specific purposes, unless required by law or Generally Accepted Accounting Practices (GAAP). All non-restricted revenues will be deposited in the General Fund (or other designated fund as approved by the City Manager) and appropriated by the City Council.
 Current revenues will fund current expenditures. City revenues will be managed to protect programs from short-term fluctuations that impact expenditures.  The City will endeavor to identify entrepreneurial solutions to cover or recover costs of operating program.
 The City shall strive to avoid returning to the City Council for new or expanded appropriations during the fiscal year. Exceptions may include emergencies, unforeseen impacts, mid-year adjustments or new opportunities.
 Additional personnel will be requested after service needs have been thoroughly examined and is substantiated for new program initiatives or policy directives.  All non-Enterprise user fees and charges will be evaluated at least every three years to determine the direct and indirect cost recovery rate. The analysis will be presented to the City Council.
 The City shall endeavor to maintain adequate cash reserves to fund 100% replacement of capital equipment. Replacement costs will be based upon equipment lifecycle financial analysis developed by the Finance Director and approved by the City Manager.  Balanced revenue and expenditure forecasts will be prepared to examine the City’s ability to absorb operating costs due to changes in the economy, service demands, and capital improvements. The forecast will be updated annually and include a four-year outlook. 95 FINANCIAL POLICIES 05/11/2020 4
 Cash and investment programs will be maintained in accordance with the Government Code and the adopted investment policy will ensure that proper controls and safeguards are maintained. City funds will be managed in a prudent and diligent manner with an emphasis on safety of principal, liquidity, and financial return on principal, in that order.

Pursuant to State law, the City, at least annually, revises and the City Council affirms a detailed investment policy.

5. Capital Management Policies:
 Capital improvement projects are defined as infrastructure or equipment purchases or construction which results in a capitalized asset and having a useful (depreciable) life of at least one year with a cost of $5,000 or more per the City’s resolution Number 953.  The Finance Department shall utilize the straight-line method of calculating depreciation over the estimated useful life for all classes of assets.  The capital improvement plan will attempt to include, in addition to current operating maintenance expenditures, adequate funding to support, repair and replace deteriorating infrastructure and avoid a significant unfunded liability.  Capital improvement lifecycle costs will be coordinated with the development of the City’s operating budget. Future operating, maintenance, and replacement costs associated with new capital improvements will be forecast, matched to available revenue sources and be included in the operating budget. Capital project contract awards or purchases will include a fiscal impact statement disclosing the expected operating impact of the project or acquisition and when such cost is expected to occur.

6. Reserve Policies:

It is the goal of the City to obtain and maintain a General Fund operating reserve (Rainy day fund) in the form of cash, of at least 40% of prior year audited annual General Fund revenues to cover normal seasonal cash flow variations, as well as unforeseen emergency or catastrophic impacts upon the City.
 One-time revenue windfalls should be designated as a reserve or used for one-time expenditures. The funds should not be used for on-going operations. For purposes of this policy, one-time revenue windfalls shall include:

CalPERS rebates
Tax revenue growth in excess of 10% in a single year
Unexpected revenues (e.g., litigation settlement)
Any other revenues the City Council may elect to designate as extraordinary  All unexpended General Funds from the prior fiscal year will be deposited in the General Fund Reserve Fund (Rainy Day Fund.)
 The City will strive to maintain the Municipal Self-Insurance Fund with a July 1 balance of $500,000.
 The City will strive to transfer $250,000 annually into the Utilities Fund for the purpose of building up the necessary balance for underground projects. 96 FINANCIAL POLICIES 05/11/2020 5
 Enterprise Fund (e.g., for refuse collection) user fees and charges will be examined annually to ensure that they recover all direct and indirect costs of the service, provide for capital improvements and maintenance and maintain adequate reserves. Moreover, maintenance of cash reserves will provide a de facto rate stabilization plan. Rate increases shall be approved by the City Council following formal noticing and public hearing. Rate adjustments for enterprise operations will be based on five-year financial plans unless a conscious decision is made to the contrary. The current cash reserves shall be adjusted annually and will be equal to the proposed annual General Fund subsidy to the Refuse Fund and will be budgeted as a Transfer into the Refuse Fund.  The City has established a PARS Pension Rate Stabilization Program Section 115 Trust.

The Trust was created to fund the City’s unfunded PERS Pension Liability and as funds are available they would be deposited into the Trust in order to maintain adequate reserves.

7. Budget Policies:

The function of the City of Rolling Hills is primarily administrative.

A. Categories of Funds
 The City’s annual budget contains fifteen different funds managed in conformance with the City’s Fund Balance Policy:

General Fund
Community Facility Fund
Self-Insurance Fund
Refuse Fund
Traffic Fund
Transit Fund - Proposition A
Transit Fund - Proposition C
Transit Fund – Measure R
Transit Fund – Measure M
LA County Measure W
Capital Projects Fund
Citizens Options for Public Safety Fund (COPS) Fund
California Law Enforcement Equipment Program (CLEEP) Fund.

Utility Fund
OPEB (Post-Employment Benefits Other Than Pensions) Fund  Each fund is considered to be a separate accounting entity for budgeting and financial reporting purposes.
 The operations of each fund are accounted for by providing a separate set of selfbalancing accounts which are comprised of each fund’s assets, liabilities, equity, revenues and expenditures, as appropriate.
 The City resources are allocated to and for individual funds based upon the purpose of the spending activities.
 All funds and reserves will be evaluated annually for long-term adequacy and use requirements in conjunction with development of the City’s long-term budget assumptions.
97 FINANCIAL POLICIES 05/11/2020 6
 For approved capital projects unexpended budget appropriations would be reviewed annually by the Finance/Budget/Audit Committee for recommendation for carryover to the following fiscal year.

B. Operating Budget Guidelines
 The Budget is detailed - Expenditures are authorized line by line, item by item. Line items are used to limit precisely the amount and narrowly define what can be spent.  The Budget is annual - The annual budget period is from July 1 to June 30. The time span of the authority to spend is restricted to one year. Each year the regular cycle of budgeting is repeated.
 The budget is comprehensive – The budget is prepared for all funds expended by the City.
 The City adopts a budget by June 30 of each year.
 Comparative Data - Comparative data from the prior year is presented in the annual budget in order to provide an understanding of changes in the City’s financial position and operation.
 Public Hearing - The City Council reviews a tentative budget and adopts the final budget. A public hearing is conducted to receive comments prior to adoption.

C. Financial Review
Throughout the fiscal year, monthly financial reports comparing actual amounts with budgeted amounts are prepared by the Finance Director and submitted to the City Manager and members of the City Council. As these reports are reviewed, attention is drawn to variances between budgeted amounts and actual amounts.

D. Budgeted Revenues & Expenditures
The City reviews fees and charges to keep pace with the cost of providing the service.

8. Debt Management Policies:

The City will seek to avoid incurring debt. While the City is disposed to funding capital improvements and expenditures on a cash basis, the City will consider, and when necessary, enter into debt financing for citywide public improvement projects such as sewers and utility undergrounding.

 Lease Equipment - Office Equipment has been leased on a monthly basis with the expense incurred at the time of payment.

Policy Administrative History:

Adopted September 24, 2007
Revised and Adopted March 24, 2008
Revised and Adopted February 23, 2009
Revised and Adopted March 8, 2010
98 FINANCIAL POLICIES 05/11/2020 7
Reviewed and Adopted February 28, 2011
Revised and Adopted May 23, 2011
Reviewed and Adopted May 14, 2012
Reviewed and Adopted April 22, 2013
Revised and Adopted September 9, 2013
Reviewed and Adopted March 24, 2014
Reviewed and Adopted April 27, 2015
Reviewed and Revised April 25, 2016
Reviewed and Adopted April 24, 2017
Reviewed and Adopted April 22, 2019
Reviewed and Adopted May 11, 2020
99 INVESTMENT POLICY 4/24/2017 1

CITY OF ROLLING HILLS ADMINISTRATIVE POLICY/PROCEDURES

INVESTMENT POLICY
Original Version Effective: 09/24/2007
See end of document for complete policy history.

Current Version Effective: 04/09/2018

1.0 Policy
It is the policy of the City of Rolling Hills to protect, preserve and maintain the assets of the City.

It shall invest public funds in a manner that will provide the highest investment return commensurate with maximum security while meeting the cash flow demands of the City and conforming to all State and Local statutes governing the investment of public funds.

2.0 Scope
The City follows the practice of pooling cash and investments of all funds, except for funds in the City’s employee deferred compensation plan. Funds contained in the City’s pool are designated the “General Portfolio.” These funds are accounted for in the Financial Statements of the City and include:

The General Fund
All Special Revenue Funds
All Capital Projects Funds
All Enterprise Funds
All Internal Service Funds
All Trust and Agency Funds
The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The City’s deferred compensation plans assets are with Nationwide Retirement Solutions and ICMA Retirement Corporation. The Nationwide Retirement Solutions and ICMA Retirement Corporation invests employee account assets in various investment options as directed by the individual employee. Accordingly, these assets are neither controlled by the City nor subject to this investment policy.

3.0 Prudence
The City holds to the “prudent investor standard” in that all investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived and acting as a fiduciary of the public trust. The prudent investor standard set forth in Section 53600.3 of the Government Code states: “When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skills, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with the like aims to safeguard the principle and maintain the liquidity needs of the agency.”

100
INVESTMENT POLICY 4/24/2017 2

4.0 Objectives
The primary objectives, in priority order, of the City of Rolling Hills’ investment activities shall be:

4.1. Safety: Safety of principal is the foremost objective of the investment program. “Safety” means that the overall value of City funds shall not be diminished in the process of securing and investing those funds or over the duration of the investments.

4.2. Liquidity: The City of Rolling Hills’ investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

The liquidity of each type of investment is included in its description in the “Authorized Investments” section of this policy.

4.3. Return on Investment (Yield): The City of Rolling Hills investment portfolio shall be designed with the objective of attaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow characteristics of the portfolio.

In general, the California Government Code limits authorized investments to those classes of securities which have lower risk (and therefore lower yields) than other higher risk investment choices. In each investment transaction, the anticipated return on investment is subordinate to the preceding requirement of credit and investment risk.

5.0 Delegation of Authority
The City Council has the authority to select financial institutions for the City’ investment and bank accounts. The City Council has designated the City Council Finance / Budget Committee, the City Manager, and the City Finance Director with the responsibility for decisions and operations for the following investment and operating bank accounts:

Operating Bank Accounts
 Local Agency Fund administered by the Treasurer of the State of California  Money market savings accounts
 Checking accounts
Certificates of Deposits/Negotiable Certificates of Deposits or Time Deposits Certificates of Deposits, Negotiable Certificates of Deposit or Time Deposits with commercial banks and /or savings and loan associations issued by a nationally or state-chartered bank, a savings association, or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union with maturities ranging from 30 days to three years. 101
INVESTMENT POLICY 4/24/2017 3

6.0 Ethics and Conflicts of Interest:

Officers and employees involved in the investment process are required by the City of Rolling Hills’ and State Government Code Section 81000 to disclose annually to the City Council any material financial interests in financial institutions that conduct business with the City and further to disclose any large personal financial / investment positions that could be related to the performance of the City, particularly with regard to the time of purchase and sales, as part of the City’s conflict of interest reporting requirements. Said employees are also prohibited from accepting gifts proffered as a direct result of being employees of the City.

7.0 Authorized Financial Dealers, Institutions and Portfolio Managers:

The Finance Director will maintain a list of financial institutions authorized to provide investment services, including portfolio management. No public deposit shall be made except in a qualified public depository as established by State law. Financial institutions authorized to provide investment services to the City, including portfolio management, shall utilize security broker / dealers who are duly licensed and authorized to provide investment services in the State of California.

Anyone providing financial services to the City, including portfolio management must adhere to the City’s investment policies as adopted by the City Council.

8.0 Authorized and Suitable Investments:

The surplus funds of the City may be invested in any of the following list of eligible securities.

Surplus funds are defined as those funds not immediately needed for City operations excepting those minimum balances required by the City’s banks as compensation for services rendered to the City, or such other funds as otherwise determined by the Finance Director or City Manager.

The list of eligible securities is drawn from the approved investments contained in the California Government Code Sections 53600 et seq., limited further by the provisions of this policy.

For eligibility as a City investment, the following restrictions should be added to those contained in the California Government Code Sections 53601 et seq. They are:

8.1 U.S. Treasury Bonds, Notes & Bills – “Strips” and “Cubes” The principal and interest portions of U.S. Treasury securities are issued by the Federal Government. Frequently, broker / dealers make a market in these securities by separating the principal and interest components and marketing them separately. The principal portions of their “stripped” securities are marketed at deep discounts. “Strips” and “Cubes” do not provide income streams during the term of the investment, but rather pay a “par” amount at maturity.

This makes these investments somewhat more volatile than standard U.S. Treasury securities.

The City will not invest in “strips” or “cubes.”

8.2 U.S. Government Agencies
There are numerous government agencies listed which issue debt instruments but many lack the liquidity necessary to fit the City’s portfolio requirements possibly including, for example, the issues of Federal Farm Credit Bank, the Federal National Mortgage Association, the Federal Home Loan Mortgage Corporation, the Federal Home Loan Bank, and the Student Loan Mortgage Corporation.

The City will not purchase these government agency securities. 102
INVESTMENT POLICY 4/24/2017 4

8.3 Repurchase Agreements
A repurchase agreement is a contractual agreement between a financial institution or dealer and the City in which the City lends its funds to the financial institution or dealer for a certain number of days at a stated rate of interest. In return, the City takes title to securities as collateral until the funds and interest are repaid.

The City will not enter into repurchase agreements.

8.4 Medium Term Corporate Notes
The City will not purchase medium term corporate notes.

8.5 Commercial Paper and Corporate Bonds
The City will not purchase commercial paper or corporate bonds.

8.6 Prohibited Investments
The list of eligible securities contained in the California Government Code is extensive and includes a number of categories which are not suitable investments for City funds because of limitations in the liquidity of the instruments or the interest rates obtainable thereon. The categories in the list which have such limitations are:

The notes or bonds or any obligations of the State of California or of any local agency or district of the State of California.

Notes, bonds or other obligations issued by any other state or the Commonwealth of Puerto Rico.

The city shall not invest any funds pursuant to Section 53600, et. Seq., in any security that could result in zero interest accrual if held to maturity.

9.0 Collateralization:

All City of Rolling Hills’ investments shall be collateralized as required by the State Government Code.

10.0 Maximum Maturities:

To the extent possible, the City of Rolling Hills will match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than one (3) years from the date of purchase.

11.0 Internal Control:

The City’s external auditor with the support from the Finance Director shall annually conduct an independent review of the internal controls. Additionally, the City’s external auditor with support from the Finance Director will annually perform a financial audit. Both may be conducted at the same time, when the City’s annual financial audit performed. The external auditor will be an independent certified public accountant who performs his work under generally accepted auditing standards as adopted by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants.

103
INVESTMENT POLICY 4/24/2017 5

12.0 Performance Standards:

The investment portfolio shall be designated with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs of the City.

13.0 Investment Policy Adoption:

The City Council shall consider and adopt a written Investment Policy annually and accept quarterly Investment Reports as provided in Government Code Section 53646 et al.

Policy Administrative History:

Adopted September 24, 2007
Revised and Adopted February 23, 2009
Revised and Adopted March 8, 2010
Reviewed and Adopted February 28, 2011
Reviewed and Adopted May 14, 2012
Reviewed and Adopted April 22, 2013
Reviewed and Adopted March 24, 2014
Reviewed and Adopted April 27, 2015
Reviewed and Revised April 25, 2016
Reviewed and Adopted April 24, 2017
Reviewed and Adopted April 09, 2018
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Agenda Item No.: 9.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT:

ZONING CASE NO. 21-10: REQUEST FOR APPROVAL FOR A MAJOR

ACCESSORY DWELLING UNIT, AND OTHER IMPROVEMENTS FOR A
PROPERTY LOCATED AT 8 MIDDLERIDGE LANE SOUTH (LOT 254-
UR), ROLLING HILLS, CA 90274 (CIMMARUSTI)
DATE: May 09, 2022
BACKGROUND:

On April 19, 2022, the Planning Commission adopted Resolution No. 2022-04 approving Zoning Case No. 21-10 for a major modification to a Site Plan Review for the construction of a new residence, including an attached garage and basement, retaining wall, swimming pool, and grading.

Previous Approvals
On July 16, 2019, the Planning Commission adopted Resolution No. 2019-13 approving Zoning Case No. 956 for a Site Plan Review for grading of 6,790 cubic yards of cut and 5,955 cubic yards of fill with 835 cubic yards of dirt to be exported from the excavation of the basement and pool; to construct a 6,201-square-foot residence with a 3,000-square-foot basement and 880-square-foot attached garage; to construct a 1,172 square foot swimming pool; and to construct a not to exceed 5-foot-high retaining wall along the driveway; a Condition Use Permit to construct an 800-square-foot guest house; and Variances to exceed the maximum permitted disturbance of the lot by 9.9% to up to 49.9%, where maximum permitted is 40%; and to cover 33.3% of the front yard setback with a driveway, where the maximum permitted is 20%. A new driveway apron was approved by the Traffic Commission.

The project also included accompanying administrative approvals to construct the following: 1) 1,222 square feet of covered porches for the residence; 2) 238-square-foot entryway for the 105
residence; 3) 40 square foot pool equipment area; 4) 100-square-foot water feature; 5) 400- square-foot outdoor kitchen; 6) 100-square-foot service yard area; and 7) 337-square-foot attached porch for the guest house.

On August 17, 2021, the Planning Commission adopted Resolution No. 2021-11 granting a two-year time extension for Zoning Case No. 956 to July 16, 2023. The time extension applies to the Site Plan Review, Conditional Use Permit, and Variances.

Zoning, Location, and Lot Description
The property is zoned RAS-2 and excluding roadway easement the net lot area is 137,810 square feet (3.16 acres) in size. The lot is vacant. The existing topography of the project site slopes down approximately 40 feet from the upper area of the Middleridge Lane South to the lowest portion of the lot.

DISCUSSION:

Applicant Request
On September 20, 2021, the new owner, Ralph Cimmarusti (Colorado St. Brand Blvd LLC), submitted a major modification request for the Site Plan Review to relocate the residence 30 feet to the east and raise the finished floor two feet higher in elevation. The motor court and driveway have shifted to align with the orientation of residence and attached garage, however, the driveway apron, which was approved by the Traffic Commission, is in the same location.

The maximum roof ridge will be 19.5 feet above finished grade, which is 1.3 feet higher than the approved residence. The changes also include:
reducing the size of the house to 6,094 square feet and increasing the attached garage to 987 square feet to accommodate a fourth garage space with no change to the overall footprint;
enlarging the basement from 3,000 square feet to 4,491 square feet; and balanced grading of 6,100 cubic yards of cut and 6,100 cubic yards of fill with no import or export of dirt.

The modification eliminates the need for a Condition Use Permit since the guest house will be converted and enlarged to a 1,000-square-foot, two-bedroom accessory dwelling unit (ADU), which is not subject to discretionary review. The Variances to exceed the maximum permitted disturbance of the lot by 9.9% to up to 49.9%, where maximum permitted is 40%; and to cover

33.3% of the front yard setback with a driveway, where the maximum permitted is 20% are still approved. The modification includes the accompanying administrative approvals included in the original approval. The location of the driveway apron and stable set-aside area have been previously approved and will not change.

Site Plan Review
Site Plan Review is required for the construction of the 6,094-square-foot residence, including 4,491-square-foot basement and 987-square-foot attached garage pursuant to Rolling Hills Municipal Code (RHMC) Section 17.46.020; the 1,172-square-foot swimming pool pursuant to RHMC Section 17.46.020; the grading of 6,100 cubic yards of cut and 6,100 cubic yards of fill balanced onsite pursuant to pursuant to RHMC Section 17.46.020; and a not to exceed 5-foothigh retaining wall along a portion of the driveway pursuant to RHMC Sections 17.16.190 and 106

17.16.210.

Grading
The total grading for the project is proposed to be 12,200 cubic yards (CY): 6,100 CY of cut and 6,100 CY of fill; the grading which will be balanced on site. The western portion of the lot includes 961 CY of cut and 752 CY of fill for the driveway; the depth of the cut will be eight feet and the fill will be six feet. The project includes 1,740 CY of overexcavation and 1,740 CY of recompaction.

The applicant is proposing to use the excavated dirt to flatten surrounding areas. No dirt will be exported. Maximizing the amount of fill on the subject property complies with the goals of the General Plan to balance grading on site. A breakdown of the cubic yards of cut and fill is shown in Table 1.

Table 1. Grading
Area of Grading CY of Cut Depth of Cut CY of Fill Depth of Fill Total CY of
Grading
Walls
Driveway
Yard
142
961
230

7.7’
8’

2.7’
224
752
121

3.8’
6’

3.2’
366
1,713
351
Main Residence
Basement
ADU
Pool and Spa
128
2,392
191
306
2’

14.3’

7.1’

8.1’
0 0
12 0
0 0

2.2’
0 128
2,229
203
306
Total (Grading
Balanced on-site)
6,100 n/a 6,100 n/a 12,200
Source: Grading calculations provided by applicant
Variance
Zoning Case No. 956 approved under Resolution No. 2019-13 include variance requests from Section 17.16.070 for lot disturbance and driveway location in a setback area. The major modification has no change to the approved variance requests which remain in effect.

Conditional Use Permit
Zoning Case No. 956 approved under Resolution No. 2019-13 included a conditional use permit (CUP) for a guest house. However, the applicant has since modified the guest house to be an accessory dwelling unit (ADU), which can be approved administratively and is not subject to discretionary review. Thus, the CUP is no longer needed.

Driveway Location
No change is made to the driveway apron location as approved under Resolution No. 2019- 107

13. The motor court and driveway have shifted to align with the orientation of residence and attached garage, however, the driveway apron, which was approved by the Traffic Commission, is in the same location.

MUNICIPAL CODE COMPLIANCE
Lot and Building Pad Coverage
The net lot area is 137,810 square feet (3.16 acres) in size.

The structural coverage is as follows: new residence, garage, ADU, and other structures includes 12,047 square feet or 8.7%, including excluded structures (20% max. permitted).

The proposed flatwork for the entire lot will be 16,860 square feet or 12.2%.

The total lot coverage (structures and flatwork) will be 28,907 square feet or 21%, including excluded structures.

The total disturbed area for the lot will be 68,868 square feet or 49.9% of the lot (40% maximum permitted)
Stable/Corral
A future stable and corral will be located in the northern portion of the lot near the roadway.

Site Access
The apron for driveway will be located on the lower northwest area of lot and will provide access to the motor court and main entry of the residence.

Table 2. Finished Grade and Ridgeline for Structures
Finished Surface / Pad
Elevation
Ridgeline
Elevation
Height of
Structure
Main Residence/Garage
ADU
Pool and Spa
Driveway
1012.8
1015.0
1,012.9
Varies from 983 to 1,014
1,032.3
1028.5
N/A
N/A

19.5’
13’-6”
N/A
N/A
Source: Calculations and development plans
Utility Lines / Septic Tank
All utility lines for the development will be required to be placed underground. The Los Angeles County Public Health department will review the septic system (location TBD).

Environmental Review
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The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) under Class 3, Section 15303. New construction of a single-family residence and accessory structures.

Rolling Hills Community Association Review
Rolling Hills Community Association will review this project at a later date.

PUBLIC PARTICIPATION
On April 13, 2022, a neighbor visited City Hall to discuss the project and look at the development plans.

SITE PLAN REVIEW CRITERIA

17.46.010 Purpose.

The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills.

17.46.50 Required Findings.

1. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review

2. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:

3. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; the project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;

4. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;

5. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);

6. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;

7. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course;

8. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;

9. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
109

10. The project conforms to the requirements of the California Environmental Quality.

FISCAL IMPACT:

None.

RECOMMENDATION:

It is recommended the City Council receive and file Resolution No. 2022-04 and Zoning Case No. 21-10 for a property located at 8 Middleridge Lane South.

ATTACHMENTS:
01_Development Table 8 Middleridge Lane South (ZC 21-10).pdf EARTH-INFO.pdf
CC Reso 2019-13 (ZC 956) 8 Middleridge Ln S 7-16-19.pdf 06-18-19AgendaPacket.pdf
10019992-2021-11.PC RESOLUTION_8 Middleridge Lane.pdf
2022-04_PC_Resolution_8MiddleridgeLn_S_ZC 21-10-c1.pdf

1.1 Site Plan 4-14-22.pdf

1.2 section ADU rev 3-31-22.pdf

1.4 Site overlay.pdf

2.1 First_Floor_3.0 -08 APR 22-3.0 OVERALL FP.pdf

3.1 ADU Floor Plan.pdf
22053-EXHIBIT-1-CUTFILL-r.pdf
22053-EXHIBIT-2-SLOPE-r.pdf

1.3 planning ext elevations1.pdf
CL_AGN_220509_CC_Item9A_EXHIBIT-1-CUTFILL.pdf
CL_AGN_220509_CC_Item9A_EXHIBIT-2-SLOPE.pdf
110

COMPARISON CHART
8 MIDDLERIDGE

LANE SOUTH
2019

PRIOR APPROVAL
2022

PROPOSED PROJECT
RA-S- 2 Zone
Net Lot Area: 137,810 SF (3.16 AC)

SINGLE FAMILY RESIDENCE,

GARAGE, GUEST HOUSE, POOL

AND SPA, FUTURE (SET ASIDE)

STABLE AND CORRAL

SINGLE FAMILY RESIDENCE,

GARAGE, ADU, POOL AND SPA,

FUTURE (SET ASIDE) STABLE AND
CORRAL
Building Pad 1 30,600 SF 30,600 SF
Residence 6,201 SF

18.2’ height
6,094 SF

19.5’ height
Garage 880 SF 987 SF
Pool and Spa 1,172 SF 1,172 SF
Pool Equipment 40 SF 40 SF
Guest House 800 SF --
ADU -- 1,000 SF
Future Stable minimum: 450 SF
Corral minimum: 550 SF
1,000 SF (Future Stable/corral) 1,000 SF (Future Stable/corral) Attached Covered Porches, Entryway,
Porte Cochere,
Breezeways
1,222 SF 1,222 SF
Detached Structures: Sheds, Trellises,
Gazebos 0 SF 0 SF
Water features 100 SF 100 SF
Service Yard 100 SF 100 SF
Basement Area 3,000 SF 4,491 SF
Grading 12,745 cubic yards (CY)
(6,790 CY cut/ 5,955 CY fill)
12,200 cubic yards
(6,100 CY cut/ 6,100 CY fill)
Total Structure Area 11,603 SF 12,047 SF
% Structural Coverage 8.4% 8.7%
Total Structures Excluding: up to 5 legal
and up to 800 SF detached structures that
are not higher than 12 ft (no more than
120 SF per structure
per deduction, except for trellis)
11,103 SF (8.1%) 11,547 SF (8.4%)
Flatwork Lot Coverage
(20% max & with deductions)
17,140 SF (12.4 %) 16,860 SF (12.2 %)
Total Lot Coverage (Structures and
Flatwork) (35% max & with deductions)
28,243 SF (20.5%) 28,407 SF (20.6%)
Total Disturbed Area
(40% maximum)
68,886 SF (49.9%) 68,868 SF (49.9%)
111
Date 4/14/2022 Address 8 Middle Ridge South
Grading Quantities Cubic Yds. Max. Depth Max. Depth Location For House(without basement) 128 2 SW of Bldg.

Walls 142 7.7 SE of DWY.

ADU 191 7.1 SW of ADU
For Driveway 961 8 SW of SWY.

For yard areas 230 2.7 SW of Pool
For basement excavation 2392 14.3 SW of Basement
Slope grading 1750 -10 S of DWY.

For pool/spa excavation 306 8.1 SW of Pool
Overexcavation 1740 3 Bldg.+ADU+DWY.+Hardscape

TOTAL CUT

TOTAL EXPORT
For House 0 0
Walls 224 3.8 NW of DWY.

ADU 12 2.2 NE of ADU
For Driveway 752 6 NE of DWY.

For yard areas 121 3.2 NE of Pool
For basement excavation 0 0
For pool/spa excavation 0 0
Slope grading 4991 11 W of Bldg.

Recompaction 1740 3 Bldg.+ADU+DWY.+Hardscape

TOTAL FILL
TOTAL GRADING (Sum of total cut and total fill)
Residential pad Other pad
Finished Floor
Finished grade
Finished floor 1013/1014.25 ADU:1015.5
Finished grade 1011.5 to 1016.25 ADU:1014.85
Basement-finished floor 1002/1003.33
Basement-finished well wall 1001.75/1003.08
Existing pad elevations
Proposed pad elevations

GRADING AND EXCAVATION INFORMATION

CUT/EXCAVATION
For other structures:

For other structures:

PAD/FLOOR ELEVATIONS
6100(overexcavation is not included)
0 6100(Recompaction is not included)
FILL
12,200
no ex. Bldg
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
1 RESOLUTION NO. 2022-04

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

ROLLING HILLS GRANTING APPROVAL FOR A MAJOR MODIFICATION

FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW

RESIDENCE, INCLUDING ATTACHED GARAGE AND BASEMENT,

RETAINING WALL, SWIMMING POOL, AND GRADING IN ZONING CASE NO. 21-10 AT 8 MIDDLERIDGE LANE SOUTH (CIMMARUSTI)

THE PLANNING COMMISSION DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

Section 1. On July 16, 2019, the Planning Commission adopted Resolution No. 2019-13 approving Zoning Case No. 956 for a Site Plan Review for grading of 6,790 cubic yards of cut and 5,955 cubic yards of fill with 835 cubic yards of dirt to be exported from the excavation of the basement and pool; to construct a 6,201-square-foot residence with a 3,000-square-foot basement and 880-square-foot attached garage; to construct a 1,172 square foot swimming pool; and to construct a not to exceed 5-foot-high retaining wall along the driveway; a Condition Use Permit to construct an 800-square-foot guest house; and Variances to exceed the maximum permitted disturbance of the lot by 9.9% to up to

49.9%, where maximum permitted is 40%; and to cover 33.3% of the front yard setback with a driveway, where the maximum permitted is 20%. A new driveway apron was approved by the Traffic Commission. The project also included accompanying administrative approvals to construct the following: 1) 1,222 square feet of covered porches for the residence; 2) 238-square-foot entryway for the residence; 3) 40 square foot pool equipment area; 4) 100-square-foot water feature; 5) 400-square-foot outdoor kitchen; 6) 100-square-foot service yard area; and 7) 337-square-foot attached porch for the guest house.

Section 2. On August 17, 2021, the Planning Commission adopted Resolution No. 2021-11 granting a two-year time extension for Zoning Case No. 956 to July 16, 2023.

The time extension applies to the Site Plan Review, Conditional Use Permit, and Variances.

Section 3. On September 20, 2021, the new owner, Ralph Cimmarusti (Colorado St. Brand Blvd LLC), submitted a major modification request for the Site Plan Review granted by Resolution 2019-13 and extended by Resolution 2021-11 to relocate the residence 30 feet to the east and two feet higher in elevation. The changes also include: reducing the size of the house to 6,094 square feet and increasing the attached garage to 987 square feet with no change in footprint; enlarging the basement to 4,491 square feet; and balanced grading of 6,100 cubic yards of cut and 6,100 cubic yards of fill with no import or export of dirt. The modification eliminates the need for a Condition Use Permit; the new owner is abandoning the CUP for the guest house granted by Resolution 2019-13 and extended by Resolution 2021-11 and is pursuing a 1,000-squarefoot accessory dwelling unit (ADU), which is not subject to discretionary review. The Variances granted by Resolution 2019-13 and extended by Resolution 2021-11 to exceed the maximum permitted disturbance of the lot by 9.9% to up to 49.9%, where maximum 142
2 permitted is 40%; and to cover 33.3% of the front yard setback with a driveway, where the maximum permitted is 20% are still in effect and are not proposed to be changed.

Section 4. The Planning Commission conducted a duly noticed public hearing field trip on April 19, 2022, followed by a virtual public hearing meeting that same evening.

Neighbors within a 1,000-foot radius were notified of the public hearing and a notice was published in the Daily Breeze on April 8, 2022. The Applicant and his agent were notified of the public hearings in writing by first class mail and email and both were in attendance at the hearing. Evidence was heard and presented from all persons interested in affecting said proposal and from members of City staff. The Planning Commission reviewed, analyzed, and studied said proposal.

Section 5. The property is zoned RAS-2, and the lot is 3.45 acres in size excluding roadway easement. For development purposes the net lot area is 3.16 acres, (137,810 sq. ft.). The lot is vacant. The lot is long and narrow, having a very long frontage along Middleridge Lane South. The rear of the lot slopes to a bridle trail that crosses the lot.

Section 6. The Planning Commission finds that the development project is exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (new construction of single family residence and accessory structures) of the CEQA guidelines.

The Class 3 exemption consists of construction and location of limited numbers of new, small facilities or structures, including one single-family residence and accessory structures, including garages, carports, patios, swimming pools, and fences. Here, the development project includes construction of a single-family residence, including basement and attached garage, a swimming pool, and a retaining wall and associated grading for purposes of locating and constructing such facilities. Therefore, the project meets the Class 3 categorical exemption under Section 15303. Further, none of the exceptions to the exemption apply. More specifically, there is no reasonable probablity that the activity will have a significant effect on the environment due to unusual circumstances. There are no unusual circumstances associated with the property and no reasonable probability that the development will have a significant effect on the environment.

Section 7. The Planning Commission finds that the Major Modification to the Site Plan Review that was granted by Resolution No. 2019-13 and extended by Resolution No. 2021-11 which includes shifting the construction of the 6,094-square-foot residence, including 4,491-square-foot basement and 987-square-foot attached garage, pursuant to RHMC Section 17.46.020, shifting the 1,172-square-foot swimming pool pursuant to RHMC Section 17.46.020, and shifting the not to exceed 5-foot-high retaining wall along a portion of the driveway pursuant to RHMC Sections 17.16.190 and

17.16.210; and modifying the amount of grading to 6,100 cubic yards of cut and 6,100 cubic yards of fill balanced onsite pursunt to RHMC Section 17.46.020 does not affect the findings for Site Plan Review. With respect to the Major Modification to the Site Plan Review, the Planning Commission makes the following findings of fact which supersede the Site Plan Review findings in Resolution No. 2019-13:
143
3 A. The project still complies with and is consistent with the goals and policies of the General Plan and all requirements of the Zoning Ordinance. The residence, including the basement and attached garage, and the swimming pool comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures and maintain sufficient setbacks to provide buffers between residential uses. The construction of these features also does not require variances from any zoning requirement.

The property is unimproved, and therefore a new driveway and a building pad must be created. The balanced grading complies with the General Plan and all requirements of the zoning ordinance subject to the two variances to increase the disturbance above the maximum allowable and to increase the coverage of the front yard setback above the maximum allowable to construct the driveway. The grading is necessary to create the building pad for the residence and a driveway of 20 feet in width with a turn around area is required by the Fire Department. The net lot area of the lot is over 3 acres but is constrained by the shape of the lot which is long and narrow, having a very long frontage along Middleridge Lane South. The lot is adjacent to other large lots along Middleridge Lane South.

The not-to-exceed 5-foot-high retaining wall along the driveway complies with the general plan and all requirements of the zoning ordinance. The topography of the lot and the requirement for a 20-foot-wide driveway dictates the location of a wall. The wall will not be visible from the street or by any neighbors; it will only be visible to the Applicant.

The retaining wall supports the General Plan as it will provide safety to the property owners, reduce the need for additional grading and meet the building code and Fire Department requirements.

B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The topography and the configuration of the lot have been considered, and the proposed project will be constructed on the least steep area of the lot, so that the lot experiences the least disruption. The lot coverage is 28,407 square feet or 20.9%, which is below the maximum lot coverage limitation of 35%. The grading for the building pad leaves the steeper and more densely vegetated areas in their existing state. The project in general will retain the existing slopes and vegetation. The not to exceed 5-foot-high retaining wall supports the slope along the driveway to reduce the need for additional grading.

C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed development, as conditioned, is consistent with the scale of the neighborhood when compared to new residences in the City. The proposed project is screened from the road so as to reduce the visual impact of the development. The development plan takes into consideration the views from Middleridge Lane South. The development will be set back from the road so that views from the road will not be blocked. Significant portions of the lot will be left undeveloped. The development location will be the least intrusive to surrounding properties, is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors, and will allow the owners to enjoy their property without significantly impacting surrounding property owners. The grading for the building pad 144
4 leaves the steeper and more densely vegetated areas in their existing state. The proposed 5-foot-high retaining wall is necessary to support the slope along the driveway.

The wall is harmonious in scale as it will be only visible from the yard of the subject residents and not by any other neighbors.

D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls).

The area of the proposed construction does not contain any native vegetation; part of the area is flat and through the years has been cleared for fire prevention. There are several mature trees and shrubs that will be preserved and other native vegetation will be planted.

A good potion of the lot will remain in its natural condition as it slopes into the canyon and a bridle trail. This area of the lot will not be affected by the construction of the project. The building pad is created with a cut of earth that parallels the existing topography and the road. The dirt will be placed in a natural appealing curved shape to fill an existing depression. The resulting slopes will range from 3:1 gradient in the front area to 2.5:1 and 2:1 gradient in the rear of the house.

The not-to-exceed 5-foot-high and 50-foot-long retaining wall along the driveway limits preserves and integrates existing topographic features of the site because it follows the countours of the lot and is required to support the width of the driveway. The wall will not affect native vegetation or mature trees. It will aid in the design of the drainage on the property as the run off will travel along the driveway curb and the wall into a dissipator located near the driveway apron and into the street. This will protect the building pad and the structure from flooding during heavy rains. The rear of the building pad will continue draining in sheet flow fashion to the natural drainage course below the property.

E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. The building pad is created with grading that parallels the existing topography and the road. The dirt will be placed in natural appealing curved shape to fill an existing depression. The resulting slopes will range from 3:1 gradient in the front area to 2.5:1 and 2:1 gradient in the rear of the house. With the pad pitched as the existing site slopes, the fill slopes follow Middleridge in a natural form. There is no grading in the canyon and all drainage courses remain the same. Run off will be collected in a managed fashion, so as not to flood the property and to discharge water through the dissipator into the street.

F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. The topography and hydrology of the lot dictate the location of the development so that an acceptable drainage design for the property may be accomplished. The project will not affect any drainage course as the drainage will mimic the existing drainage course; however due to the introduction of impervious surfaces to the lot the lot run off will be collected in a managed fashion, so as not to flood the property and to discharge water through a dissipater into the street. The design incorporates a drainage swale behind the wall to further direct the water along the wall and into a dissipater. This will protect the building pad and the structures from flooding during heavy rains.
145
5 G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. The project will retain many of the existing vegetation, and add new vegetation comatible with the rural character of the City.

A large portion of the lot will remain undisturbed and the existing vegetation will remain.

A large poriton of the area proposed for construction does not contain any native or mature vegetation as it was cleared for fire prevention through the years. The development will be screened and landscaped with additional trees and shrubs. The landscaping will provide a buffer or transition area between the property and surroudning properties. The retaining wall will not disturb surrounding native vegetation or mature trees. The retaining wall is only visible to the Applicant and not from adjacent properties.

H. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles. This is an unimproved lot and a new driveway must be constructed. Following several reiterations for a proposed driveway reviewed by the Traffic Commission including at a field visit, the Traffic Commission recommended approval of the driveway in its currently proposed location. The Traffic Engineer agreed on the location of the driveway apron. The neighbors at the field visit also supported the location of the driveway apron. A path for pedestrians is preserved at the street and there is ample off-street parking due to Fire Prevention access requirement.

The new 20’ wide driveway, as required by the Fire Department, will be safe for two cars to drive past each other. There is ample parking in the garages and in the turnaround area at the front of the house so visitor parking will be contained on site outside of the setbacks.

I. The project conforms to the requirements of the California Environmental Quality Act. The development project is exempt from CEQA pursuant to Section 15303 (new construction of single-family residence and accessory structures) of the CEQA guidelines.

Section 8. Based upon the foregoing findings, the Planning Commission hereby approves Zoning Case No. 2021-10, a request for a Major Modification to a Site Plan Review for construction of a 6,094-square-foot residence, including a 4,491-square-foot basement and 987-square-foot attached garage; construction of a 1,172-square-foot swimming pool; and construction of a not-to-exceed 5-foot-high high retaining wall along the driveway and grading to be balanced on site and hereby amends the conditions of approval in Section 9 of Planning Commission Resolution No. 2019-13, dated July 16, 2019, to read as follows:

E. The lot shall be developed and maintained in substantial conformance with the site plan on file with the City and approved by the Planning Commission on April 19, 2022, except as otherwise provided in these conditions. All conditions of the Site Plan Review and Variances shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.
146
6 The conditions of approval of this Resolution shall be printed onto building plans submitted to the Building Department for review and shall be kept on site at all times.

Any modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed and approved by staff prior to implementing the changes.

G. The structural net lot coverage shall not exceed 12,047 sq.ft. or 8.7% (w/out deductions) and 8.4% w/deductions in conformance with the lot coverage limitations; the proposed total coverage, (structures and flatworks) shall not exceed 28,407 sq.ft. (w/deductions) or 20.9% and 21.0% w/out deduction in conformance with the lot coverage limitations.

The proposed residentil building pad will be 30,600 sq.ft. with 36.6% structural coverage-accounting for allowable deductions, and includes the accessory dwelling unit.

H. The disturbed area of the lot shall not exceed 49.9%. Grading for this project shall not exceed 6,100 cubic yards of cut and 6,100 cubic yards of fill balanced onsite.

K. The highest ridgeline of the residence shall not exceed 19.5 feet from the finished grade to the finished surface of the roof along the north elevation. Three chimneys are permitted, two shall run in a north south direction, which is parallel to views from behind, minimizing impact.

N. (Reserved.)
AC. The Applicant shall execute an Affidavit of Acceptance of all conditions of this permit pursuant to the Zoning Ordinance, or the approval shall not be effective. The affidavit shall be recorded together with the resolution.

147
7 Section 9. Except as amended herein and as amended by Resolution 2021-11, the provisions and conditions of Resolution No. 2019-13 shall continue to be in full force and effect.

PASSED, APPROVED AND ADOPTED THIS 19th DAY OF APRIL, 2022. _______________________________

BRAD CHELF, CHAIRMAN
ATTEST:
__________________________

CITY CLERK
Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6.

148
8 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§

CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 2022-04 entitled:

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

ROLLING HILLS GRANTING APPROVAL FOR A MAJOR MODIFICATION

FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW

RESIDENCE, INCLUDING ATTACHED GARAGE AND BASEMENT,

RETAINING WALL, SWIMMING POOL, AND GRADING IN ZONING CASE NO. 21-10 AT 8 MIDDLERIDGE LANE SOUTH (CIMMARUSTI)
was approved and adopted at a regular meeting of the Planning Commission on April 19th, 2022 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
and in compliance with the laws of California was posted at the following:

Administrative Offices

________________________________

CITY CLERK
149
FUTURE BARN PAD 1,000 S.F. DRIVEWAY 5 MIDDLE RIDGE ROAD SOUTH DRIVEWAY 6 MIDDLE RIDGE ROAD SOUTH DRIVEWAY 7 MIDDLE RIDGE ROAD SOUTH DRIVEWAY 10 MIDDLE RIDGE ROAD SOUTH STABLE GUEST HOUSE F.F.=1015.50 PARCEL 1 TRACT No. 26769 M.B. 798/90-91 LACA MAP No. 60 LOT 254 MB 8/1 F.F.=1013.00 (RAISED FLOOR) PAD=1010.00 BASEMENT F.F.=1002.00 BASEMENT F.F.=1003.33 F.F.=1013.00 (RAISED FLOOR) PAD=1010.00 GARAGE F.F.=1013.00 BASEMENT F.F.=1002.00 F.F.=1013.00 (RAISED FLOOR) PAD=1010.00 POOL SPAF.F.(ABOVE)=1013.00 F.F.(ABOVE)=1014.25 PA LW 1.1 . . EASEMENT NOTES: EARTHWORK ESTIMATE SITE PLAN 1025.00 1020.00 TREE WELL UNDER SEPERATE PLANNING REVIEW 150
151
RESIDENCE APPROVAL 2019 GUEST HOUSE APPROVAL 2019 FOOTPRINT GARAGE
RESIDENCE for COLORADO ST BRAND BLVD LLC
NO.8 MIDDLERIDGE LANE SOUTH, ROLLING HILLS, CALIFORNIA 90274 4/8/2022 3:55 PM SCALE: 1/8" = 1'-0" SITE PLAN-RESIDENCE RELOCATION 1.4 152

PANTRY DINING ROOM FAMILY ROOM KITCHEN LIGHTWELL
DN LIVING ROOM OFF BEDROOM 1 BEDROOM 2 MASTER BEDROOM GARAGE HER'S HIS HALL 1 GALLERY 2 MASTER BATHROOM DN ENTRY ENTRY PORCH 58" TYPE 'X' 1-HR. DRYWALL @ WALLS 30 MIN DOOR. FIRE RATED W/ SMOKE GASKET AND SELF CLOSING, LATCHING TEMP. GLASS SHWR. ENCL. 10 14 POOL BATH BATH 1 NOOK BATH 2 ELEV. LIGHTWELL COVERED PORCH 42" RAIL TROUGH DRAIN BY OTHERS BY OTHERS DBL P & S

P & S TRASH
DBL P & S P & S HALL 2 GALLERY 1

MATCH MATCH
BENCH @
LINE LINE STORAGE EAST WING 3.1E WEST WING 3.1W EAST WING 3.1E WEST WING 3.1W WALL @ +30" COVERED PORCH COVERED PORCH COVERED PORCH COVERED PORCH COVERED PORCH 11 13 12 11 11 11 13 1312 12 13 13 13 15 15 PDR. OFF STOR. CLO. CLO. DN DNDN DNDN C 5.3
B 5.3 D 5.3
E5.5 F5.5 LINTEL ABV (TYP.) WALL @ 30" F.F. 1013.00' F.F. 1013.00' F.F. 1013.00' F.F. 1013.00' GALLERY 1 F.F. 1014.25' HALL 2

UPP CAB SINK SINKUPP CAB TRUSS TRUSS TRUSS
LINTEL ABV LINTEL ABV (TYP.)

RIDGE BEAM LAV LAV LAV LAV LAV W/C W/C W/C W/C
+16" F.F. 1013.00' F.F. 1014.25'
FENCE
LINE OF ROOF O.H. (TYP.)
GUARD RAIL @ +42"
DN 3 EQ. R. 2T @ 15" EA.
3 EQ. R 2 T @ 15" EA. 2 EQ. R 1 T @ 13" 1 1/2" 1 1/2"
11/2" 1 1/2" 1 1/2" 1 1/2" 1 1/2" 1 1/2" HANDRAIL @ +34" GUARD RAIL @ +42" V V
3 -
H
G
E E
F
A
2 2 D
B
AB 1
C

V V K T T
T
T
T
K
R
R
U U
T
T
M
R
M
M N M
M
M
M N MM
O
MM N M
P
P Q P
P
5 E F E 2
E
E
6 6

V V V V
8x8 P
8x8 P
DN 2 R @ 5" EA
I T @13"

LINTEL ABOVE
I
I I
I
I I
I
I I
I
I I
T
8x8 P
8x8 P
COUNTER @ 36"
8x8 P
8x8 P
WALL @ 30" WALL @ 30"
WALL @ 30"

LINTEL ABOVE

LINTEL ABOVE
8x8 P
8x8 P
8x8 P8x8 P LINTEL ABV. F.F. 1013.00' F.F. 1013.00' TUB F.F. 1014.25' CAB F.F. 1014.25' F.F. 1014.25' LINTEL ABOVE GRATE SHELF 42" @ HATCHING + CABINET DOOR
G
9'-0"x7'-4" SECTIONAL GARAGE DOOR PER
EXTERIOR ELEVATIONS (TYP.) TUB/SHR. TUB/SHWR. TUB/SHWR. LINTEL ABOVE

LINTEL ABOVE
WALL @ +30"
T.O.W.

T.O.W.
1016.50
1050.0
T.O.W. 1016.50
T.O.W. 1016.50
T.O.W. 1016.50
T.O.W. 1016.50
STONE VENEER F.G.

FIREPLACE: GAS BURNING UL LISTED
PER INTERIOR DESIGNER. F.G.

FIREPLACE: GAS BURNING UL LISTED
PER INTERIOR DESIGNER.

STONE VENEER F.F. 1013.00' VERIFY W/ ELEV MANUF. SHAFT CLEAR REQ'D DN 2 R @ 5" EA I T @13"
LINE OF ROOF (TYP.)
TRUSS LINTEL ABV (TYP.) F.F. 1013.00' F.F. 1014.25'

LINTEL ABOVELINTEL ABOVE
LINTEL ABOVE DN 19 EQ. R. 18T @ 13" EA. WINDOW BELOW TO ALIGN LAUNDRY CHUTE 24" X 30" attic access 24" X 30" attic access (N.T.S.) (N.T.S.) (N.T.S.)
B 5.3
EDGE OF PAYMENT - SEE HARDSCAPE PLAN (TYP.)
BENCH @ +16" LINTEL ABOVE PLATFORM @ +16" MC
(N.T.S.) 2 x 4 STUD WALL FOUNDATION WALL THICKEND WALL AS DIMENSION WALL LEGEND WALL TYPE 2 x 6 STUD WALL F.O.S.

F.O.S.

F.O.S. F.O.S. GUARD RAIL @ +42" CENTER DOORS CENTER DR & SIDE LITES

4.3 5
C 5.3 W/ EGRESS HATCH
FIREPLACE: GAS BURNING UL LISTED F.G.

PER INTERIOR DESIGNER.

DN 3 EQ. R. 2T @ 15" EA. DN 3 EQ. R. 2T @ 15" EA.

TRUSS EXP RIDGE BM
TRUSS REF. FRZ.

S
K
T PANTRY F.F. 1013.00'
-
I
I I
I
I I
3 11/2" PDR. LIGHTWELL 12
8 15 HOOD RANGE UPP CAB ABOVE
D/W

SINK D/W

LINTEL ABOVE
R R AREA- HOUSE: 6,094 SQ. FT. APPROX. GARAGE: 987 SQ. FT. APPROX.

STORAGE
DN 15 EQ. R 13 T @ 12" EA TRUSS V
8x8 P BRICK VENEER SPA PLANTS RESERVOIR DAM T.V.
8x8 P
8x8 P
8x8 P
8x8 P
8x8 P
8x8 P
8x8 P 12'-9" 24'-6" 9'-0" 41'-8" 28'-0" 20'-6" 7'-0" 7'-0" 20'-1" 17'-7" 25'-8"
17'-11" 15'-5" 14'-6"
21'-10"
23'-2"
4'-10"
21'-0"
3'-0"
59'-11" 36'-2" 20'-0" 18'-9" 8'-1" 11'-5" 25'-8"
1'-1" 1'-6"
UPCAB.

CHINA CAB. UPP CAB W/C LAV

STORAGE

STORAGE LAV W/C
SLOPE PROVIDE 1 HR. FIRE ATTIC ACCESS DOOR 14

MATCH MATCH
LINE LINE EAST WING 3.2E WEST WING 3.2W EAST WING 3.2E WEST WING 3.2W 6 12 13 13 13 12 12 12 11 11 11 12 11 11 11 16
6 6 F.F. 1004.50' F.F. 1003.25' F.F. 1002.00' F.F. 1002.00' F.F. 1003.25' W/C W/C LAV LAV CNTRLS CNTRLS LAV 1 1/2"

E F E E F E
TTT
W
D 5.3 B 5.3
CL @ 9'-0" LIN. ABV F.F. 1003.25' F.F. 1002.00' F.F. 1002.00' F.F. 1002.00' F.F. 1003.25' K SOFFIT ABV @ 8'-6" SOFFIT ABV @ 8'-6" BUNK BEDROOM 5 CLO. PD'R RM 2 BAR EXERCISE MEDIA BILLIARD MASTER ABOVE UNDER STAIR STO. SCREEN STO. HOBBY PDR. LAUNDRY BATH 5 BRIDGE ABOVE CABINET LIGHTWELL BENCH CUBBIES DBL P & S

P & S DBL P & S
P & S MECH./STO. POOL BATH CLO. LIGHTWELL LIGHTWELL HALL 4 HALL 2 D W CHUTE COUNTER + 36" STO. HANDRAIL @ +38"

UPPER CABINET
GUARDRAIL @ +42" DN 8 EQ. R 7 T @ 13" EA DN 5 EQ. R 4 T @ 13" EA LOWDN 3 EQ. R 2 T @ 13" EA 2 x 4 STUD WALL FOUNDATION WALL THICKEND WALL AS DIMENSION WALL LEGEND WALL TYPE 2 x 6 STUD WALL SINK MOISTURE VENT HALL 3 STAIR HALL LINTEL ABOVE
LINE OF BUILDING ABOVE (TYP.)
LINE OF BUILDING ABOVE (TYP.) LINE OF STONE VENEER ABV. ELEV. NOTE: DR ABV HINGES OPPOSITE SIDE EGRESS LADDER HANDRAIL @ +38" NEWEL POST (TYP) SHOWER W/ TEMP. GLASS ENCLOSURE VERIFY SHAFT SIZE & PIT REQ'D W/ MAN. MC TUB/SHWR. UP 19 EQ. R 18 T @ 13" EA SHOWER W/ TEMP. GLASS ENCLOSURE SOFFIT REQUIRED PER MECHANICAL PLAN UP 15 EQ. R 13 T @ 12" EA EGRESS STAIRCASE MC MECH. B. B. TUB/SHWR. SHOWER W/ TEMP. GLASS ENCLOSURE MC BATH JACK & JILL AREA- BASEMENT: 4,491 SQ. FT. APPROX. REF. REF.

WINDOW TO ALIGN W/ WINDOW ABV
WINDOW TO ALIGN W/ WINDOW ABV 2 x 4 STUD WALL FOUNDATION WALL THICKEND WALL AS DIMENSION WALL LEGEND WALL TYPE 2 x 6 STUD WALL 6 W/C LAV LAV W/C LAV 13 13 11
K 33'-6" 40'-9" 29'-0" 27'-3" 7'-0"
17'-7" 25'-5"
27'-10" 8'-7" 53'-10" 19'-9" 18'-9" 8'-1" 11'-8" 25'-5" 6'-8" 1'-1" 1'-6"
4'-11" 4'-2" CAB. CAB.

RESIDENCE for COLORADO ST BRAND BLVD LLC
NO.8 MIDDLERIDGE LANE SOUTH, ROLLING HILLS, CALIFORNIA 90274 4/8/2022 3:57 PM SCALE: 1/8" = 1'-0" Overall Floor Plan - Main 3.0 SCALE: 1/8" = 1'-0" Overall Floor Plan - Basement JOB
NORTH
153
SITTING KITCHEN BEDROOM 2 BATH 2 BEDROOM 1 BATH 1 COVERED PORCH ENTRANCE COVERED PORCH COVERED ENTRY 53'-11" LINE OF ROOF ABV COMP. F.F. 1015.50' W/D F.F. F.F. W/C MC LAV 15" 15" 2'-7" 1 1/2" C TUB/SHWR. 5'-1" C 5'-2" 3'-4" 2'-10" A A 16'-2" 6'-9" 14'-5" DBL. P&S4 5 AA CS 2 B TUB/SHWR. W/C LAV CS CS 3 TUB/SHWR W/ TEMP. GLASS ENCLOSURE 5 AA DBL. P&S 2 2 2 1 1/2"
25'-7"
2'-7" 7'-10" 2'-7" 9'-1" 3'-6" 6x6 POST MC 1 1/2" A A 1 TUB/SHWR W/ TEMP. GLASS ENCLOSURE 6x6 POST LINE OF ROOF ABOVE RANGE R UPPER CAB 4'-5" 6'-8" 5'-6" 10'-1" 4'-11" 5'-7" 6'-5" 3'-0" 11'-10" 17'-9" 8'-5" 12'-0" HOOD PAN UPPER CAB 35'-7"
11'-5" 6'-2" 11'-6" 6'-6" COUNTER @ 36" D D -- DINING F.F. 1015.50' S 24" X 30"
attic access
COUNTER @ 42"
6'-0" 2'-11" 4'-2" SITTING KITCHEN BEDROOM 2 BATH 2 BEDROOM 1 BATH 1 COVERED PORCH ENTRANCE COVERED PORCH COVERED ENTRY COMP. W/D A DINING GFCI $ GFCI CS CS CS $ $ $ $ 220 40" GFCI 40" GFCI 40" 50" MD MD $ $ $ AFCI AFCI (TYP) AFCI AFCI AFCI AFCI AFCI AFCI AFCI AFCI AFCI GFCI AFCI WINDOW SCHEDULE NO. ITEM Size (WxH) GLASS MATERIAL Remarks No. ITEM SIZE GLASS MATERIAL REMARKS DOOR SCHEDULE DCAB Fixed Casement 2'-4"x 4'-6" 05030402 6'-0"x 6'-8" 2'-8"x 6'-8" 01 Entry Door 3'-0"x 6'-8" Dbl Glz Temp Pr French Door Sliding Doors 4'-6"x 9'-0" Dbl Glz Temp 3L, 2H, EACH LEAF Dbl Glz Temp Dbl Glz Temp Dbl Glz Temp D.F. D.F. D.F. D.F. D.F. Dbl Glz Temp 3 Lites, 2 High Dbl Glz Temp Dbl Glz Temp 4'-5"x 4'-6" 2'-0"x 3'-6" 2'-0"x 4'-0" Dbl Glz Temp ALL ENTRY DOORS TO DWELLING UNITS OR GUEST ROOM SHALL BE ARRANGED SO THAT THE OCCUPANT HAS A VIEW OF THE AREA IMMEDIATELY OUTSIDE THE DOOR WITHOUT OPENING THE DOOR. SUCH VIEW MAY BE PROVIDED BY A DOOR VIEWER, THROUGH WINDOWS LOCATED IN THE VICINITY OF THE DOOR OR THROUGH VIEW PORTS IN THE DOOR OR ADJOINING WALL. SCREENS, BARRICADES, OR FENCES MADE OF A MATERIAL WHICH WOULD PRECLUDE HUMAN CLIMBING SHALL BE PROVIDED AT EVERY PORTION OF EVERY ROOF, BALCONY, OR SIMILAR SURFACE WHICH IS WITHIN 8 FT. OF THE UTILITY POLE OR SIMILAR STRUCTURES. WOOD FLUSH-TYPE DOORS SHALL BE 1-3/8" THICK MINIMUM WITH SOLID-COR CONSTRUCTION. 91.6709.1- DOOR STOPS OF IN-SWINGING DOORS SHALL BE OF ONE-PIECE CONSTRUCTION WITH THE JAMB OR JOINED BY RABBET TO THE JAMB. EVERY DOOR IN A SECURITY OPENING FOR AN APARTMENT HOUSE SHALL BE PROVIDED WITH A LIGHT BULB (60 WATT MIN.) AT A MAX. HEIGHT OF 8 FT. ON THE EXTERIOR. ALL PIN-TYPE DOOR HINGES ACCESSIBLE FROM OUTSIDE SHALL HAVE NON-REMOVABLE HINGE PINS. HINGES SHALL HAVE A MIN. 1/4" DIA. STEEL JAMB STUD WITH 1/4" MIN. PROTECTION. THE STRIKE PLATE FOR LATCHES AND HOLDING DEVICE FOR PROJECTING DEAD BOLTS IN WOOD CONSTRUCTION SHALL BE SECURED TO THE JAMB AND THE WALL FRAMING WITH SCREWS NO LESS THAN 2-1/2" LONG. PROVIDE DEAD BOLTS WITH HARDENED INSERTS; DEADLOCKING LATCH WITH KEY-OPERATED LOCKS ON EXTERIOR. DOORS MUST BE OPERABLE FROM THE INSIDE WITHOUT A KEY, SPECIAL KNOWLEDGE, OR SPECIAL EFFORT. STRAIGHT DEAD BOLTS SHALL HAVE A MIN. THROW OF 1" AND AN EMBEDMENT OF NOT LESS THAN 5/8", AND A HOOK-SHAPED OR AN EXPANDING-LUG DEADBOLT SHALL HAVE A MIN. THROW OF 3/4". THE USE OF A LOCKING SYSTEM WHICH CONSISTS OF A DEADLOCKING LATCH OPERATED BY A DOORKNOB AND A DEADBOLT OPERATED BY A NON-REMOVABLE THUMB TURN WHICH IS INDEPENDENT OF THE DEADLOCKING LATCH AND WHICH MUST BE SEPARATELY OPERATED, SHALL NOT BE CONSIDERED AS A SYSTEM WHICH REQUIRES SPECIAL KNOWLEDGE OR EFFORT WHEN USED IN DWELLING UNITS. THE DOOR KNOB AND THE THUMB TURN WHICH OPERATES THE DEADBOLT SHALL NOT BE SEPARATED BY MORE THAN 8 INCHES. WOOD PANEL TYPE DOORS MUST HAVE PANELS AT LEAST 9/16" THICK WITH SHAPED PORTIONS NOT LESS THAN 1/4" THICK AND INDIVIDUAL PANELS MUST BE NO MORE THAN 300 SQ. IN. IN AREA. MULLIONS SHALL BE CONSIDERED A PART OF ADJACENT PANELS EXCEPT MULLIONS NOT OVER 18" LONG MAY HAVE AN OVERALL WIDTH OF NOT LESS THAN 2". STILES AND RAILS SHALL BE OF SOLID LUMBER IN THICKNESS WITH OVERALL DIMENSIONS OF NOT LESS THAN 1-3/8" AND 3" IN WIDTH. SLIDING DOORS SHALL BE PROVIDED WITH A DEVICE IN THE UPPER CHANNEL OF THE MOVING PANEL TO PROHIBIT RAISING AND REMOVING OF THE MOVING PANEL IN THE CLOSED OR PARTIALLY OPEN POSITION. SLIDING GLASS DOORS SHALL BE EQUIPPED WITH LOCKING DEVICES AND SHALL BE SO CONSTRUCTED AND INSTALLED THAT THEY REMAIN INTACT AND ENGAGED WHEN SUBJECTED TO THE TESTS SPECIFIED IN SEC. 6717.1 METAL OR WOODEN OVERHEAD OR SLIDING DOORS SHALL BE SECURED WITH A CYLINDER LOCK, PADLOCK WITH A MIN. 9/32" DIA. HARDENED STEEL SHACKLE AND BOLTED, HARDENED STEEL HASPS, METAL SLIDE BOARD, BOLT OR EQUIVALENT DEVICE SECURED ELECTRICALLY OPERATED. PROVIDE METAL GUIDES AT TOP AND BOTTOM OF METAL ACCORDION GRATE OR GRILLE-TYPE DOORS AND CYLINDER LOCKS WHENEVER THE CYLINDER PROJECTS BEYOND THE FACE OF THE DOOR OR IS OTHERWISE ACCESSIBLE TO GRIPPING TOOLS. GLAZED OPENINGS WITHIN 40" OF THE DOOR LOCK WHEN THE DOOR IS IN THE CLOSED POSITION, SHALL BE FULLY TEMPERED GLASS OR APPROVED BURGLARY RESISTANT MATERIAL, OR SHALL BE PROTECTED BY METAL BARS, SCREENS OR GRILLS HAVING A MAXIMUM OPENING OF 2". THE PROVISIONS OF THIS SECTION SHALL NOT APPLY TO VIEW PORTS OR WINDOWS WHICH DO NOT EXCEED 2" IN THEIR GREATEST DIMENSIONS. LOUVERED WINDOWS SHALL BE PROTECTED BY METAL BARS OR GRILLS WITH OPENINGS THAT HAVE AT LEAST ONE DIMENSION OF 6" OR LESS, WHICH ARE CONSTRUCTED TO PRECLUDE HUMAN ENTRY. OTHER OPENABLE WINDOWS SHALL BE PROVIDED WITH SUBSTANTIAL LOCKING DEVICES. IN B,F,M AND S OCCUPANCIES, SUCH DEVICES SHALL BE GLIDE BARS, BOLTS, CROSS-BARS, AND/OR PADLOCKS WITH A MIN. 9/32" HARDENED STEEL SHACKLES AND BOLTED, HARDENED STEEL HASPS. SLIDING WINDOWS SHALL BE PROVIDED WITH A DEVICE IN THE UPPER CHANNEL OF THE MOVING PANEL TO PROHIBIT RAISING AND REMOVING OF THE MOVING PANEL IN THE CLOSED OR PARTIALLY OPEN POSITION. SLIDING WINDOWS SHALL BE EQUIPPED WITH LOCKING DEVICES AND SHALL BE SO CONSTRUCTED AND INSTALLED THAT THEY REMAIN INTACT AND ENGAGED WHEN SUBJECTED TO THE TESTS SPECIFIED IN SEC.6717.2. ANY RELEASE FOR METAL BARS, GRILLS, GRATES OR SIMILAR DEVICES CONSTRUCTED TO PRECLUDE HUMAN ENTRY THAT ARE INSTALLED SHALL BE LOCATED ON THE INSIDE OF THE ADJACENT ROOM AND AT LEAST 24" FROM THE CLOSEST OPENING THROUGH SUCH METAL BARS, GRILLS, GRATES OR SIMILAR DEVICES THE EXCEEDS 2" IN ANY DIMENSION. ALL OTHER OPENINGS MUST BE PROTECTED BY METAL BARS OR GRILLES WITH OPENINGS OF NOT LESS THAN 6" IN ONE DIMENSION. 8. 9. 10. 12. 11. 13. 14. 16. 15. 17. 18. 19. 20. 6. 7.SECURITY NOTES: 5. 4. 3. 2. 1. Raised Pnl Door Raised Pnl Door 2'-6"x 6'-8" Casement Casement 3L, 2H, 6 Lites, 2 High D.F. D.F. D.F. 3 Lites, 2 High D.F. 3 Lites, 2 High 4/6/2022 12:40 PM
RESIDENCE for COLORADO ST BRAND BLVD LLC
NO.8 MIDDLERIDGE LANE SOUTH, ROLLING HILLS, CALIFORNIA 90274 SCALE: 1/4" = 1'-0" FLOOR PLAN - ADU JOB NORTH SCALE: 1/4" = 1'-0" ADU1 ELECTRICAL PLAN ELECTRICAL LEGEND (N) SURFACE MTD. LIGHT (N) CEILING MOUNTED LIGHTS HIGH EFFICACY CEILING FAN: PANASONIC FV-08VQC5 (N) SCONCE (N) DUPLEX RECEPTACLE AFCI & TAMPER-RESISTAN. TYP. 18" AFF (N) SWITCH (TYP. 50" AFF) (N) DUPLEX RECEPTACLE GFCI GFCI $220 (N) OVERHEAD RECEPT (N) 220 DUPLEX (N) AFCI MD (N) MOTION DETECTOR 154
PARCEL 1 TRACT No. 26769 M.B. 798/90-91
LACA MAP No. 60 LOT 254 MB 8/1

FUTURE BARN PAD
1,000 S.F. DRIVEWAY 5 MIDDLE RIDGE ROAD SOUTH

DRIVEWAY
6 MIDDLE RIDGE ROAD SOUTH
DRIVEWAY 7 MIDDLE RIDGE ROAD SOUTH
DRIVEWAY 10 MIDDLE RIDGE ROAD SOUTH
STABLE
GUEST HOUSE F.F.=1015.50
PARCEL 1 TRACT No. 26769 M.B. 798/90-91
LACA MAP No. 60 LOT 254
MB 8/1
F.F.=1013.00 (RAISED FLOOR) PAD=1010.00
BASEMENT F.F.=1002.00
F.F.=1014.25
BASEMENT F.F.=1003.33
F.F.=1013.00 (RAISED FLOOR) PAD=1010.00
GARAGE F.F.=1013.00
BASEMENT F.F.=1002.00
F.F.=1014.25
F.F.=1013.00 (RAISED FLOOR) PAD=1010.00

POOL SPA

CUT/FILL LEGEND

EARTHWORK QUANTITIES
10' - 11'
5' - 10'
0 - 5'
-5' - 0
-10' - -5'
-14.3' - -10'
155
PARCEL 1 TRACT No. 26769 M.B. 798/90-91
LACA MAP No. 60 LOT 254 MB 8/1

FUTURE BARN PAD
1,000 S.F. DRIVEWAY 5 MIDDLE RIDGE ROAD SOUTH

POOL SPA

SLOPE LEGEND
0 - 10%
10% - 33.5%(3:1 SLOPE)

33.5% - 50% (2:1 SLOPE)
156
157
PARCEL 1 TRACT No. 26769 M.B. 798/90-91
LACA MAP No. 60 LOT 254 MB 8/1

FUTURE BARN PAD
1,000 S.F. DRIVEWAY 5 MIDDLE RIDGE ROAD SOUTH

POOL SPA

CUT/FILL LEGEND

EARTHWORK QUANTITIES
10' - 11'
5' - 10'
0 - 5'
-5' - 0
-10' - -5'
-14.3' - -10'
158
PARCEL 1 TRACT No. 26769 M.B. 798/90-91
LACA MAP No. 60 LOT 254 MB 8/1

FUTURE BARN PAD
1,000 S.F. DRIVEWAY 5 MIDDLE RIDGE ROAD SOUTH

POOL SPA

SLOPE LEGEND
0 - 10%
10% - 33.5%(3:1 SLOPE)

33.5% - 50% (2:1 SLOPE)
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Agenda Item No.: 12.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER THE ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST TO ADOPT THE VEHICLE CODE SECTION 25279.

DATE: May 09, 2022
BACKGROUND:

In a letter dated April 14, 2022, the Rolling Hills Community Association (RHCA) Manager informed the city that the RHCA purchased a vehicle for the gate staff for RHCA business within the community. The RHCA Board of Directors was advised by RHCA legal counsel that for RHCA to install a rooftop amber colored light bar on the said vehicle, and to comply with the California Vehicle Code, the city needs to adopt a resolution stating, "Vehicle Code Section 25279 applies to all roads within Rolling Hills." California Vehicle Code Section 25279, under Division 12 Equipment of Vehicles and Chapter 2 Lighting Equipment states the following:
(a) Vehicles owned and operated by private security agencies and utilized exclusively on privately owned and maintained roads to which this code is made applicable by local ordinance or resolution, may display flashing amber warning lights to the front, sides, or rear, while being operated in response to emergency calls for the immediate preservation of life or property.
(b)(1) Vehicles owned by a private security agency and operated by personnel who are registered with the Department of Consumer Affairs under Article 3 (commencing with Section 7582) of Chapter 11.5 of Division 3 of the Business and Professional Code may be equipped with a flashing amber warning light system while the vehicle is operated on a highway, if the vehicle is in compliance with Section 27065 and is distinctively marked with the words "PRIVATE SECURITY" OR "SECURITY PATROL" on the rear and both sides of the vehicle in a size that is legible from a distance of not less than 50 feet. (b)(2) The flashing amber warning light system authorized under paragraph (1) shall not be activated while the vehicle is on the highway, unless otherwise directed by a peace officer, as 160
defined in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code. (c) A peace officer may order that the flashing amber warning light system of a vehicle that is found to be in violation of this section be immediately removed at the place of business of the vehicle's owner or a garage.
(d) A flashing amber warning light system shall not be installed on a vehicle that has been found to be in violation of this section, unless written authorization is obtained from the Commission
DISCUSSION:

The request was discussed with Los Angeles County Sheriff's Department Lomita Station Captain James Powers. In response, the station captain did not express any issues with the request.

The request was also sent to the City Attorney's office for review. Here is their response.

The City Council has two options:

1. Asking the RHCA Board to apply the California Vehicle Code within the City and then allowing RHCA to display the amber lights pursuant to California Vehicle Code Section 25279; or

2. Adopting a resolution or ordinance allowing RHCA to use the amber lights and posting signs within the City.

Option 1
The City can adopt the CA Vehicle Code provisions to apply within the City. (CA Vehicle Code Section 21107.7.) This is achieved through a majority vote of the residents or a majority vote of the Board of Directors of the Rolling Hills Community Association. (Id.) Upon a majority vote, the City could adopt an ordinance to apply the provisions of the California Vehicle Code to the City’s privately owned and maintained roads. (Id.) Under this scenario, RHCA would seek to proceed as a private security agency under the provisions of CA Vehicle Code Section 25279, which authorizes the display of such amber warning lights.

Option 2
The City can adopt rules and regulations by ordinance or resolution regulating vehicular traffic on privately owned and maintained roads to which the CA Vehicle Code does not apply. (See CA Vehicle Code Section 21107; see also RHMC Section 10.01.020.) Therefore, the City could adopt an ordinance or resolution regulating RHCA’s use of a security vehicle with amber lights. It could use the language in CA Vehicle Code Section 25279 as a reference. Notably, the City currently regulates conduct and responses to authorized emergency vehicles when red lights are flashing. (See RHMC Section 10.36.060.) If the City decides to adopt an ordinance or a resolution regulating RHCA’s use of the amber lights, the City would also need to post signs around the City (near the gates, for example) to make the rule effective.

FISCAL IMPACT:

There is no fiscal impact for the city to adopt a resolution to allow the amber bar to be installed on a RHCA vehicle.

RECOMMENDATION:
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Consider and provide direction to staff.

ATTACHMENTS:

RA_Ltr_RHCA_2022-April-14_VehicleCode25279onALLRoads.pdf 162
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Agenda Item No.: 12.B
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST TO REPLACE SEPTIC TANK SERVING THE MAIN GATE.

DATE: May 09, 2022
BACKGROUND:

In a letter dated April 11, 2022, the Rolling Hills Community Association (RHCA) requested to install a new septic tank to service the Main Gate. The referenced letter noted that the replaced septic tank would also serve the new kitchen and restroom proposed for the tennis courts common area.

The RHCA leases the tennis courts, and the City Hall campus from the City. Per the lease agreement, the RHCA maintain and operates the tennis courts. To replace the referenced septic tank, located in the area adjacent to the guest lane approaching the Main Gate, a permit is required from the Los Angeles County Department of Public Health. As the owner of the property, RHCA is requesting that the City submit the required forms to the Los Angeles County Department of Public Works to commence the permitting process. RHCA has a contractor, Peninsula Septic Service on standby to implement the tank replacement upon permit issuance.

DISCUSSION:

The City and the RHCA planned separate projects at the tennis courts. The RHCA plans to improve the common areas of the tennis courts to add amenities like a restroom, kitchen, and a gazebo. To comply with the American with Disability Act (ADA), the City plans to bring the walkways of the tennis courts to ADA standards. Over the last three years, these improvements have been placed on hold.

The proposed amenities would add effluent to the existing septic tank and would trigger tank replacement by the Los Angeles Department of Public Health. In light of the City's 8" sewer main project, the RHCA decided to hold off on the septic tank replacement in the event that that the City constructs the 8" line, the effluent from the proposed amenities could be discharged to the sewer main instead of the septic tank. 164
The 8" sewer main has been in the design phase for the past 12 months and at the January 2022 City Council Strategic Planning Session, the City Council decided not to dedicate General Fund to construct the 8" sewer main line. Instead, the City Council discussed pursing grant funds for the project. In consideration of the City Council's actions, the RHCA decided to revisit the septic tank replacement project.

FISCAL IMPACT:

There is no fiscal impact to complete the permitting forms requested by the RHCA.

RECOMMENDATION:

Consider and provide direction to staff.

ATTACHMENTS:

RA_Ltr_RHCA_2022-April-11_SepticTankReplacement.pdf
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Agenda Item No.: 12.C
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE RECLASSIFICATION OF THE CODE ENFORCEMENT OFFICER POSITION TO A PLANNER POSITION.

DATE: May 09, 2022
BACKGROUND:

The Planning and Community Services Department operates to provide development services and code enforcement for the City of Rolling Hills. The Director of the department resigned in October 2021. A new director was hired in late November 2022. The previous Code Enforcement Officer left the City at the end of 2021. Staff hired a part-time contract planner from Michael Baker International from mid-January to late-March 2022, and has had a parttime contract code enforcement officer from Willdan Engineering since the beginning of March 2022. However, staff finds there is a need to hire a full-time planner to handle development applications and to assist the code enforcement officer with enforcement cases.

On April 25, 2022, the Finance/Budget/Audit Committee voted unanimously to reclassify the Code Enforcement position to a planner position.

DISCUSSION:

More recently, staff has found that a part-time code enforcement officer through contract services is a more effective way to provide code enforcement services. This is because the officer is properly trained through a reputable company that specializes in providing code enforcement services and has the resources through the company to deal with difficult or unexpected situations. It is in the best interest of the code enforcement officer to maintain the company's reputation in providing a high standard of service. Furthermore, a part-time code enforcement officer saves the City in salary costs through reduced hours, and the City does 180
not bear the cost of having to pay for long-term pension benefits.

Cost Comparison
Staff did a salary comparison of other jurisdictions to see how much a planner makes and found the median salary range to be around $76,000 to $98,000 per year. Table 1 lists the salaries for these jurisdictions.

Table 1 - Planner Salaries from Other Jurisdictions
Jurisdiction Position Yr. Low Yr. High Mo. Low Mo. High Manhattan Beach Sr. Planner $105,900 $138,936 $8,825 $11,578 RHE Associate Planner $74,784 $112,164 $6,232 $9,347
Lawndale Associate Planner $84,468 $102,672 $7,039 $8,556 Pico Rivera Planner $73,692 $101,700 $6,141 $8,475
Carson Associate Planner $78,828 $100,608 $6,569 $8,384 PVE Planner $77,616 $99,228 $6,468 $8,269
Orange Associate Planner $76,452 $98,040 $6,371 $8,170
LA County Regional Planner $75,672 $96,588 $6,306 $8,049 Newport Beach Assistant Planner $68,386 $96,310 $5,699 $8,026 Torrance Planning Associate $74,194 $92,539 $6,183 $7,712 RPV Assistant Planner $70,571 $91,659 $5,881 $7,638
Redondo Beach Assistant Planner $66,984 $86,544 $5,582 $7,212 Arcadia Assistant Planner $65,772 $82,116 $5,481 $6,843 Lomita Assistant Planner $61,980 $77,004 $5,165 $6,417
Planning & Development Budget
For Fiscal Year (FY) 21-22, the Planning & Development budget for salaries was $237,200.

The budget also included $180,000 for special project study & consulting which mostly covered the General Plan updates, environmental review, and special projects. Since the Safety Element and negative declaration have been adopted, and the Housing Element is expected to be adopted soon, the budget for special project study can be reduced and transferred to staff salaries to cover costs for the full-time planner. The part-time code enforcement officer will be funded through the budget for consulting. The full-time planner would be funded through staff salaries with an amount of $98,000.

Table 2 - Planning & Development Proposed Salaries
Budget Item Director PT Ad. Clerk Planner
PT CE Officer
(contract)
TOTAL
Staff Salaries 138,400.00 25,688.00 98,000.00 262,088.00 Consulting
54,080.00 54,080.00
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316,168.00
The total for salaries and special projects/consulting for the proposed budget for FY 22-23 will stay the same as the previous year as shown in Table 3. However, by increasing the salary budget (Item 702), the City will be able to hire a full-time planner. The budget for special projects and consulting (Item 884) will be reduced but still be able to fund contract services for a part-time code enforcement officer. It should be noted that pensions and other benefits are not provided for contract services which can save the City in the long run.

Table 3 - Budget for Adopted FY 21-22 & Proposed FY 22-23 Adopted FY 21-
22 Proposed FY
22-23
Budget Budget %Change
15- PLANNING & DEVELOPMENT
702 Salaries 237,200.00 262,200.00 10%
884 Spec. Proj. Study &
Consulting
180,000.00 155,000.00 -14%
TOTAL 417,200.00 417,200.00
Responsibilities
The responsibilities of a full-time planner include:

Reviewing and processing residential development applications for compliance with the Municipal Code
Processing view preservation applications
Handling code enforcement complaints, field investigations, and code compliance Preparing staff reports to the Planning Commission, Traffic Commission, and City Council
Preparing environmental assessment reports pursuant to the California Environmental Quality Act (CEQA) Guidelines
Providing information to public on planning and zoning issues Assisting in preparing and updating ordinances and resolutions Working with consultants on special projects
Conducting studies and research
Tactfully responding to and resolving difficult and sensitive inquiries and complaints Handling other tasks such as storm water management, solid waste issues, and public works projects
The responsibilities for the part-time code enforcement officer include:

Investigating complaints from the public and staff regarding violations of the municipal codes, ordinances, standards and health and safety regulations Initiating contact with residents, business representatives, and other parties to explain the nature of the violations and encourage compliance with municipal codes, zoning and land use ordinances, and community standards
Preparing notices of violation for noncompliance according to applicable codes and regulations
Preparing reports for cases requiring legal action or civil abatement Meeting with legal counsel and providing testimony on criminal cases when required Maintaining records of complaints, inspections, violation notices, and other field 182
enforcement activities
Coordinating with City departments on cases as they relate to code enforcement FISCAL IMPACT:

The total budget for salaries (Item 702) and special project study & consulting (Item 884) would not change from FY 21-22.

RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

PlannerJobDescription2022.pdf
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1 PLANNER
SALARY: $76,000 - $98,000 annually DOQ
Exempt Position
The City of Rolling Hills is a General Law city operating under the Council-Manager form of government. The City Council consists of 5 members elected at large for staggered 4-year terms.

The position of Mayor and Mayor Pro-Tem are rotated annually among the City Council members.

The City Manager serves as the Chief Executive of the City. All City staff, consisting of a Director of Planning and Community Services, City Attorney, Finance Director, City Clerk/Executive Assistant to the City Manager, Planner, Code Enforcement Officer and Administrative Assistant work collaboratively together as a team.

THE COMMUNITY:

The City’s annual budget is approximately $2.2 million with most revenues from property taxes and permits. The City of Rolling Hills, with panoramic views of Los Angeles and the Pacific Ocean, is nestled within the Palos Verdes Peninsula. As a three square mile, gated City incorporated in 1957, the Community has stayed true to its original General Plan by maintaining a rural, residential character that blends single family, one-story, ranch-style homes into the natural, Mediterranean habitat of the peninsula. The City contains 30 miles of hiking and equestrian trails. With 1,906 residents, service levels and customer service provided by the City are a source of pride. The City boasts an excellent relationship with its many resident volunteers and community organizations.

Rolling Hills is a “contract city,” contracting with the Los Angeles County for services such as public safety, fire services, and Building and Safety.

THE POSITION:

The City of Rolling Hills is currently seeking a full-time Planner. Under general supervision of the Director of Planning and Community Services, the Planner assists with the City’s daily planning operations in accordance with City’s zoning, subdivision and General Plan provisions; reviews and processes development plans for compliance with zoning requirements; prepares staff reports and may act as a liaison to the Planning Commission, Committee on Trees and Views, and Traffic Commission; prepares preliminary environmental impact assessments; conducts studies, research and analysis related to code and ordinance updates; assists in processing code enforcement complaints; works closely with consultants for special projects, such as the Local Hazard Mitigation Plan, Housing Element, and Stormwater Management, provides assistance to the general public; does other related work as necessary. The Planner is also responsible for clerical duties of moderate difficulty and assisting in the organization and maintenance of the City's official records and documents. The Planner may assist other departments as needed and provides information and assistance to the public on a frequent basis (including general front office customer service), City staff, elected and appointed officials.

THE IDEAL CANDIDATE AND DUTIES:

The ideal candidate is a "people-person" able to work both independently and as a member of a small, energetic and dedicated team. The candidate must be organized and able to handle multiple projects at one time. The candidate should also think creatively, enjoy the work, be detail-oriented and handle tasks/projects as a generalist. While assisting customers over the phone or at the front counter, the candidate must have a friendly, warm and courteous demeanor and enjoy working directly with the public. Positive customer service skills and responsiveness are necessary. The following duties are normal for this position and are not exclusive or all-inclusive. The Planner performs the following:
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2  Assists in the general operations of the Planning Department.  Reviews and processes residential development applications for compliance with applicable regulations; follows up on project status throughout the review and construction stage.  Field reviews of project compliance with conditions of approval.  Handles the review and processing of view preservation applications.  Report writing and public speaking to Commissions and Committees.  Prepares environmental assessment reports pursuant to the California Environmental Quality Act (CEQA).
 Provides information to project applicants and to the public.  Assists the public in the interpretation of zoning, subdivision, building and State mandated regulations.
 Assists in preparing and updating the zoning, building and subdivision ordinances.  Drafts resolutions and ordinances.
 Works and supervises consultants on special projects.  Conducts studies and research; compiles and analyzes data on land use and other planning and related projects.
 Follows up on code enforcement complaints, field investigations and assuring compliance.  Tactfully responds to and resolves difficult and sensitive citizen inquiries and complaints.  Works closely with the Rolling Hills Community Association (RHCA).  Familiarity of stormwater management highly desirable.  Performs other duties as assigned.

QUALIFICATIONS:
 High-level customer service ability and punctuality is required.  General office procedures.
 Read, interpret and apply policies, procedures, rules and regulations.  Use MS Office and Windows.
 Operate standard office equipment.
 Make independent decisions.
 Follow oral and written instructions.
 Effectively communicate both written and verbal.
 Work cooperatively with staff, residents and other entities.  Work under pressure with strict deadlines.
 Attend at least one evening meeting per month and prepare meeting minutes in a timely manner.

EXPERIENCE AND EDUCATION:

The ideal candidate would hold a Bachelor’s degree from an accredited college or university in City or Urban Planning, Public Administration, Architecture or related field. Master’s degree in urban planning or a closely related field and/or certification by the American Institute of City Planners (AICP) is highly desirable. The candidate should have two years in a progressively responsible position in municipal planning. Education, certification or related experiences may substitute for a lack of work experience. Must possess a valid California Driver’s License with a safe driving record.

PHYSICAL REQUIREMENTS:

Moderate; typical office setting with prolong periods of sitting; some driving to different locations including delivering packets to elected and appointed officials. General use of standard office equipment, including a computer and computer screen for extended periods. Intermittently twist to reach office equipment; bend, squat and kneel when filing or stocking; walk and stand when operating office equipment; write or use a keyboard to communicate through written means; hear 185
3 and talk with the public; file papers and reports. May lift, load, push, or pull up to 25 pounds. Ability to hear and speak to communicate in person and over the telephone. Must be able to handle stressful situations.

COMPENSATION AND BENEFITS
Salary: $76,000 - $98,000 annually – Exempt position
Annual cost-of-living increase
Work Schedule: The City has a 9/75 work schedule with every other Friday off.

Retirement Benefit: The City participates in the California Public Employees’ Retirement System (CalPERS)
Classic Members: 2% at 60, employees pay 7% of salary; three-year final compensation New Hires with no previous CalPERS retirement plan: 2% at 62, employees pay 6.5% of salary The City participates in Social Security
City pays 100% medical, dental and vision benefits for the employee and 80% cost of dependents City pays $50,000 life insurance and AD&D
11 City paid holidays and 1 personal holiday
All full time employees earn 5/6th day of vacation per calendar month of employment. Additional vacation days after 3, 5 & 10 years of service up to 300 hours cap on vacation leave and up to 225 hours cap on sick leave.

APPLICATION & SELECTION PROCESS:

Candidates are required to send a resume, employment application and letter of interest to:

Attn: Planner Recruitment
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Resume and Employment Applicpation must be submitted and the position is open until filled. First screening will close on Tuesday, May 31, 2022 at 5 p.m. For the job description and employment application, please visit: www.Rolling-Hills.org or call City Hall at 310-377-1521. Applications will be screened and those who appear to best meet the needs of the City will be invited for an interview.

The final candidate must successfully complete a pre-employment physical. The information herein is subject to modification and does not constitute either an expressed or implied contract.

CLASS SPEC TITLE 6:

The City of Rolling Hills is an Equal Opportunity Employer. This job description includes a list of Americans with Disabilities Act (ADA) essential job duties performed by the classification. Duties cannot include, and are not intended to include, every possible task performed by each individual employee assigned in this classification. Rolling Hills will provide reasonable accommodations to qualified individuals with disabilities, in compliance with the ADA Act, and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

P:\HumanResources(HR)\Recruitments(REC)\Planner\PlannerJobDescription2022.docx 186
Agenda Item No.: 12.D
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REVIEW FINANCE/AUDIT/BUDGET COMMITTEE'S

RECOMMENDATION TO UPDATE THE CONSOLIDATED TAX AND FEE
SCHEDULE.

DATE: May 09, 2022
BACKGROUND:

Annually, staff provides the City Council with information for consideration to adjust City’s current fees and charges.

DISCUSSION:

For Fiscal Year 2022-2023, staff is proposing the following change to the Consolidated Tax and Fee Schedule:

A. View Impairment

1. Review by Committee on Trees and Views Processing fee $6,000 for complaints against one property. Review by Committee on Trees and Views Processing fee $10,000 for complaints against multiple properties.

Staff, including the City Attorney's office, has worked on the case since the initial filing. Taking a snap shot of the City Attorney expenses relating to the 59 and 61 Eastfield Drive view case between May, 2021 and November, 2021, a total of $10,678 was paid by the city to the contracted attorney for services relating to the case. Currently, the Consolidated Tax and Fee Schedule allows the city to charge $2,000 for view impairment case to be reviewed by 187
Committee on Trees and Views. The charge is purposed to recover city expenses relating to processing the case by staff and by contracted staff. Not taking into consideration staff time spent on the 59 and 61 Eastfield Drive case, and taking a very conservative inventory of the City Attorney's expenses relating to the case, the recovery on the case was 19% of the actual cost.

Additionally, according to the City Attorney's reading of RHMC Chapter 17.26.040, the city's current view preservation ordinance anticipates that one complaint might allege obstruction of "multiple views," which implies that views could conceivably be obstructed by vegetation on multiple owners' properties:

RHMC Section 17.26.040(C)(1)(a) A view impairment complaint ... shall consist of ... [a] description of the nature and extent of the view, as well as of the alleged obstruction. If multiple views are identified, each must be disjointed and observable from a separate viewing area. Evidence of the views and alleged obstructions must be pertinent and may include, but is not limited to, documentary evidence, (as described by Section 17.26.050), dated photographs, or written declarations.

The City Attorney noted that if the city's current fee resolution does not address a view preservation complaint alleging multiple views by multiple properties, the city is limited to collecting the one fee for the one complaint that includes allegations of multiple views obstructed by multiple properties. In order to avoid this situation, the city could consider amending its fee resolution to charge the higher cost of processing a view preservation complaint that alleges multiple views obstructed by multiple properties. This would help alleviate the concern that property owners will frivolously allege multiple views obstructed by multiple properties.

The Committee Member’s discussed the increase. Member Black preferred lowering the fee to $1000 and thought it was acceptable to charge per property. Member Pieper preferred leaving it at $2000 but believed the proposed increases were a barrier.

The Committee recommends decreasing to $1000 and to begin charging the fee per property.

FISCAL IMPACT:

Fiscal impact depends on changes and level of activity for proposed fee increases.

RECOMMENDATION:

Consider reducing the Review by Committee on Trees and Views Processing Fee from $2,000 to $1,000; specify in the fee schedule that the Processing Fee is charged by property, and provide direction to staff.

ATTACHMENTS:

ResolutionNo1278 Fee Schedule FY21-22 Signed.pdf
Proposed_Fee_Schedule_FY22-23_Markup.pdf
CityAttorneyFeesOnOneViewCase.pdf
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Section 2. The following fees are established and charged for applications for processing View Impairment, Traffic Commission, and Accessory Dwelling Unit cases:
$2,000
A. View Impairment

1. Review by Committee on Trees and Views Processing fee for complaints against one property

2. Review by Committee on Trees and Views Processing fee for complaints against multiple properties.

3. Environmental Review Fees
A. Preparation and Staff Review of Initial Study
$200
B. Preparation of Negative Declaration or
Mitigated Negative Declaration
B. Traffic Commission Review

1. New driveways or other traffic
related items
C. Accessory Dwelling Unit

1. Accessory Dwelling Unit or
Junior Accessory Dwelling Unit
$50
(plus fee charged by
CA Department of
Fish and Wildlife, if
applicable, as
adjusted annually)
$ 300
$375
Section 3.
processing:

The following fees are established and charged for General Administration A. General Plan $30
B. Zoning Code $25
C. Subdivision Code $25
D. Budget $30
E. Zoning Map $3
F. Xeroxed copies, each page $0.25
G. False Alarms
Resolution No. 1278 3 199
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COST SERVICE BY THE CITY ATTORNEY
VIEW CASE CONCERNING 59 AND 61 EASTFIELD DRIVE
May 2021 to November 2021

FIRST VIEW CASE PROCESSED PER CURRENT ORDINANCE
BBK Invoice number relating to view
case Services Rendered Invoice Amount
1 906347 May-21 $1,957
2 908770 Jun-21 $798
3 911212 Jul-21 $1,501
4 915121 Aug-21 $1,558
5 916386 Sep-21 $247
6 919722 Oct-21 $1,691
7 921304 Nov-21 $2,926
Total $10,678
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Agenda Item No.: 12.E
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2022-2023.

DATE: May 09, 2022
BACKGROUND:

The City Council reorganizes annually in late March, early April. The new Mayor reviews the City Council committee assignments and adjust accordingly DISCUSSION:

The updated City Council committee assignments are attached to this report for consideration and approval. Under the category of Official Commissions/Boards, the assignments were updated to reflect the new Mayor. Under the category of Standing City Council Committees, adjustments were made by the new Mayor giving consideration to expertise, availability, interest and opportunities for rotation.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

RECOMMENDATION:

Staff recommends that the City Council consider the updated City Council committee assignments and approve the assignments as presented.

ATTACHMENTS:

CC_ASM_220509_22-23.pdf
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CITY OF ROLLING HILLS CITY COUNCIL COMMITTEE ASSIGNMENTS 2022/2023
D = Delegate A = Alternate X = Representative
P:\CityCouncil_Mayor(CC)\Assignments(ASM)\CC_ASM_220509_22-23.xlsx May 9, 2022

1. OFFICIAL COMMITTEES/BOARDS

COMMITTEE LIAISON BLACK DIERINGER MIRSCH PIEPER WILSON
a. CALIFORNIA CONTRACT CITIES ASSOCIATION D A
b. LEAGUE OF CA CITIES D A
c. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS D
d. LA SANITATION DISTRICT NO. 5 A D
e. VECTOR CONTROL DISTRICT
f. SMBRC - WATERSHED ADVISORY COUNCIL (RALPH SCHMOLLER-D) g. PEN. REG. LAW ENFORCEMENT COM./PUBLIC SAFETY D D
h. PENINSULA CITIES MAYORS' COMMITTEE A D
i. LOS ANGELES COUNTY CITY SELECTION COMMITTEE A D
j. SOUTHERN CALIFORNIA ASSOC. OF GOVERNMENTS (SCAG) A D

2. CITY COUNCIL COMMITTEES (STANDING)

COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON
a. PERSONNEL X X
b. FINANCE/BUDGET/AUDIT X X
c. PLANNING COMMISSION LIAISON X
d. EMERGENCY SERVICES/DISASTER PREPAREDNESS X X
e. TENNIS CLUB LIAISON X
f. CABALLEROS LIAISON X
g. INSURANCE COMMITTEE (CJPIA) D A
h. WOMEN'S COMMUNITY CLUB LIAISON X
i. TRAFFIC COMMISSION REPRESENTATIVE X
j. SOLID WASTE/RECYCLING X X
k. CITY/ASSOCIATION LIAISON X
l. UNDERGROUND UTILITY X X
j. FIRE FUEL REDUCTION X X

3. AD HOC SUBCOMMITTEES (FYI ONLY)

COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON
a. HOUSING AD HOC SUBCOMMITTEE X X
b. DRAINAGE AD HOC SUBCOMMITTEE X X
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Agenda Item No.: 12.F
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER SUPPORT FOR FORMATION OF PROPOSED SOUTH BAY HOUSING TRUST; AND INTEREST IN PARTICIPATING.

DATE: May 09, 2022
BACKGROUND:

The South Bay Cities Council of Governments (SBCCOG) Board of Directors held a special meeting on April 11th to discuss the potential creation of a South Bay Regional Housing Trust which would provide loans to facilitate the construction of affordable housing in participating cities. They are requesting support of proposed formation legislation (attached) in concept as well as to support a state budget request for seed funding. Further, the legislators would like an indication – without a commitment – of whether Rolling Hills would be interested in becoming a charter member of the regional housing trust should it be created.

The requests for support are a result of the Board’s action at the special meeting, where the SBCCOG Board approved a motion to move forward in the following ways:

Support requesting legislation to form a South Bay Regional Housing Trust Support requesting seed funding from the state budget
Direct Board Members to return to their respective city councils to find out if their city is interested in being a charter member of a regional housing trust should it be created Form a subcommittee of the Board to work on bylaws and Joint Powers Authority (JPA) documents
Follow-up:

Cities will submit letters to the SBCCOG as soon as possible informing of their city’s intention to participate
Board Member & Hermosa Beach Councilmember Stacey Armato will present to city councils as requested to answer questions and explain the trust in further detail Following the Board’s direction, SBCCOG Board Chair Drew Boyles and Legislative Chair Stacey Armato, along with SBCCOG staff, met with staff from Senator Ben Allen’s and Assembly Member Al Muratsuchi’s offices to discuss housing trust formation legislation and a budget request. Both offices indicated their support for the concept; their intention to identify 208
legislative avenues that could be pursued to create a South Bay Regional Housing Trust; and explore funding opportunities in the state budget.

Although legislation has not yet been introduced, attached is a draft of what the legislation might look like. It is modeled after other housing trust formation bills previously approved by the Legislature. Once legislation has been introduced and assigned a bill number, the SBCCOG will request formal support of the bill. At this time, they are not asking for Rolling Hills commitment to join a regional housing trust, but would like to know if the Council has interest in becoming a charter member of the trust if created.

Other subregions in Los Angeles County have already created or are in the process of creating regional housing trusts and received state earmarks The SBCCOG believes that this is an opportunity for the South Bay to take advantage of the support in Sacramento by requesting funding specifically for cities in our subregion for addressing their affordable housing needs.

DISCUSSION:

Council should address the following questions:

1. Does the City of Rolling Hills support proposed formation of a Regional Housing Trust (in concept)

2. Does the City of Rolling Hills support a state budget request for seed funding

3. Does the City of Rolling Hills have any interest in becoming a potential charter member of the trust if created
The SBCCOG Board is requesting Council’s response by May 25 as they anticipate legislation to form a South Bay Housing Trust will be introduced by June.

The attachments are as follows:

1. Draft legislation

2. A template letter of support for you to return to the SBCCOG after council action

3. A request for potential projects that might seek funding from a housing trust FISCAL IMPACT:

There is no fiscal impact to providing feedback to the South Bay Cities Council of Governments on the matter.

RECOMMENDATION:

Consider and provide direction to staff.

ATTACHMENTS:

CL_AGN_220509_Proposed_RHT_Legislation.pdf
CL_AGN_220509_RHT_TemplateSupportLetter.pdf
CL_AGN_220509_SBCCOG_LetterRE_PossibleProjects.pdf
CL_AGN_220509_RHT_OverviewPPT.pdf
209
3 ATTACHMENT
Senate Bill No. XXX
CHAPTER 670
An act to add Section 6539.6 to the Government Code, relating to joint powers.

SB XXX, (Senator). Joint powers authorities: South Bay Regional Housing Trust.

The Joint Exercise of Powers Act authorizes 2 or more public agencies, by agreement, to form a joint powers authority to exercise any power common to the contracting parties, as specified. Existing law authorizes the agreement to set forth the manner by which the joint powers authority will be governed. That act specifically authorizes the creation of the Orange County Housing Finance Trust, a joint powers authority, for the purposes of funding housing specifically assisting the homeless population and persons and families of extremely low, very low, and low income within the County of Orange, as specified.

This bill would similarly authorize the creation of the South Bay Regional Housing Trust, a joint powers authority, by the County of Los Angeles and any or all of the cities within the jurisdiction of the South Bay Cities Council of Governments, with the stated purpose of funding housing to assist the homeless population and persons and families of extremely low, very low, and low income within the South Bay. The bill would authorize the South Bay Regional Housing Trust to fund the planning and construction of housing, receive public and private financing and funds, and authorize and issue bonds. The bill would require that the joint powers agreement establishing the South Bay Regional Housing Trust incorporate specified annual financial reporting and auditing requirements.

This bill would make legislative findings and declarations as to the necessity of a special statute for the South Bay Cities region of Los Angeles County.
_________________________________________________________________________________________ The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares the following:
(a) California has an affordable housing crisis, which is especially acute in the South Bay Cities region of Los Angeles County due to the high cost of housing in that area, even in formerly affordable communities. (b) The establishment of the South Bay Regional Housing Trust to receive available public and private funds could help finance affordable housing projects for homeless and low-income populations.

SEC. 2. Section 6539.6 is added to the Government Code, to read:
6539.6. (a) (1) Notwithstanding any other law, the County of Los Angeles and any or all of the cities within the jurisdiction of the South Bay Cities Council of Governments may enter into a joint powers agreement pursuant to this chapter to create and operate a joint powers agency to fund housing to assist the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, within the South Bay Cities region. (2) The joint powers agency created pursuant to this section shall be known as the South Bay Regional Housing Trust, and shall be created and operate in accordance with this section. 210
4 (b) (1) The South Bay Regional Housing Trust shall be governed by a board of directors, consisting of an appropriate number of directors to be determined by the governing board of the South Bay Cities Council of Governments.
(2) (A) The board of directors shall be appointed by the governing board of the South Bay Cities Council of Governments and shall include Mayors, Council Members, or County of Los Angeles Supervisors that represent either of the following:
(i) A city that is a party to the joint powers agreement. (ii) A County of Los Angeles board of supervisor district that is located wholly or partially within the territory of the South Bay Cities Council of Governments, if the county is a party to the joint powers agreement. (B) Two members of the board of directors shall be experts in homeless or housing policy.

(3) The board of directors shall elect a chairperson and a vice chairperson from among its members at the first meeting held in each calendar year.
(4) (A) Members of the board of directors shall serve without compensation. (B) Members of the board of directors may be reimbursed for actual expenses subject to the approval of the governing board of the South Bay Regional Sustainable Housing Trust. Actual expenses shall be approved before they are incurred.
(5) If a vacancy occurs on the board of directors, the governing board of the South Bay Cities Council of Governments shall appoint a qualified individual to fill the vacancy within 60 days of the vacancy. (c) Notwithstanding any other law, the South Bay Regional Housing Trust may do any of the following:
(1) Fund the planning and construction of housing of all types and tenures for the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, including, but not limited to, permanent supportive housing. (2) Receive public and private financing and funds.
(3) Authorize and issue bonds, certificates of participation, or any other debt instrument repayable from funds and financing received pursuant to paragraph (2) and pledged by the South Bay Regional Housing Trust. (d) The South Bay Regional Housing Trust shall incorporate into its joint powers agreement annual financial reporting and auditing requirements that shall maximize transparency and public information as to the receipt and use of funds by the agency. The annual financial report shall show how the funds have furthered the purposes of the South Bay Regional Housing Trust.
(e) The South Bay Regional Housing Trust shall comply with the regulatory guidelines of each specific state funding source received.

SEC. 3. The Legislature finds and declares that a special statute is necessary and that a general statute cannot be made applicable within the meaning of Section 16 of Article IV of the California Constitution because of the unique circumstances, described in Section 1 of this act, in the South Bay Cities region of Los Angeles County.
211
<CITY LETTERHEAD>
<DATE>
The Honorable Drew Boyles, Board Chair and
Members of the Board
South Bay Cities Council of Governments
2355 Crenshaw Blvd., Suite 125
Torrance, CA 90501
Re: Support for South Bay Regional Housing Trust Legislation and Budget Request Dear Chair Boyles and Members of the Board:

On behalf of <CITY>, I offer our support in concept for legislation requested by the South Bay Cities Council of Governments’ (SBCCOG) Board of Directors that would create a South Bay Regional Housing Trust. Our city is also supportive of the budget request for seed funding.

Residents throughout the State face an unprecedented housing affordability crisis. Our city intends to work with the SBCCOG as it further explores the feasibility of a regional housing trust that could facilitate the development of affordable housing in participating South Bay cities. [Optional addition if your city supports joining the South Bay Regional Housing Trust in concept: At this time, understanding this is not a firm commitment, our city expects to be a charter member of the trust.]
We look forward to the final bill language as we further explore the possibility of joining the South Bay Regional Housing Trust should it be created.

Sincerely,
<SIGNATORY>
<TITLE>
<CITY>
212

L O C A L G O V E R N M E N T S I N A C T I O N
Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance Los Angeles District #15 Los Angeles County 2355 Crenshaw Blvd., #125
Torrance, CA 90501
(310) 371-7222
[email protected]
www.southbaycities.org
April 28, 2022
TO: South Bay City Managers and Community Development Directors RE: Potential projects in your city for South Bay Regional Housing Trust and prospects of our city’s intention to participate
Dear City Managers and Community Development Directors:

With the intention to create a regional housing trust, we felt it was imperative to get a sense of potential projects that might be submitted to the trust for funding consideration. No project will be considered by the trust without city approval, but it would be very helpful for us to know what potential projects you might be seeking trust funding for.

Therefore, we are asking you to submit any proposed developments that include or may include affordable units that your city could be supportive of. A high-level description of the project and its location would be helpful.

Please email the information to [email protected] as soon as possible. Should you have any questions, please feel free to contact me at [email protected] or (310) 371-7222.

Sincerely,
Jacki Bacharach,
SBCCOG Executive Director
213
It’s a voluntary multi-jurisdictional joint powers authority (JPA) that provides local officials a way to fashion affordable housing strategies tailored to the community’s unique needs, conditions, and political culture Could be used for new construction, preservation/rehabilitation of existing affordable housing, homeless housing services, and more, to provide an opportunity to meet RHNA requirements Access federal/state budget funding (earmarks) and grants No projects would be funded by the trust that have not been approved by the city first Exploring the Creation of a
South Bay Regional Housing Trust
What is a regional housing trust?
214
Examples of other California regional housing
trust JPAs
Orange County
(24 city members)
San Gabriel Valley
(22 city members)
San Mateo County
(20 city members)
215
Support State
legislation and
budget request
• Legislation to form the
JPA is being evaluated
• $50M state budget
request to seed the trust
is being considered
• San Gabriel Valley
received $20M in FY21-
22 and is expected to
request $100M in FY22-
23 Provide indication of
initial city interest in
participating (not a
commitment)
Draft JPA documents,
by-laws, and other
administrative
documents
Request final
commitment on
participation from
cities after
evaluation and due
diligence
Implementation Steps
216
• Support in concept for legislation to form the JPA
• Support the request for state budget funding
• Indicate whether your city would consider joining a regional housing trust, understanding there is no commitment to participation at this time What is Today’s Request?
217
Contacts
• SBCCOG Board Member & Hermosa Beach Councilmember Stacey Armato:
[email protected]
• SBCCOG Staff:
• Jacki Bacharach, Executive Director: [email protected] • David Leger: [email protected]
Questions?
218
Agenda Item No.: 13.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE REPORT ON THE MARCH 30, 2022 FIRE FUEL COMMITTEE MEETING.

DATE: May 09, 2022
BACKGROUND:

At the Fire Fuel Committee meeting on March 30, 2022, attendees received a presentation from Councilmember Leah Mirsch on reconsidering the approach to managing fire fuel in the canyons. The presentation discussed the following as basis for Councilmember Mirsch's request for the Committee to reconsider the mandatory approach:

Fire Fuel Committee considered mandatory approach based on data that voluntary approach from 2008 to present day resulted in little action on the part of the residents.

Inventory of the activities in 2020, 2021, and 2022 showed increased work by the community in managing fire fuel.

Per the Los Angeles County Fire Department, fire fuel management is on-going maintenance and should be implemented in affordable amounts.

City officials should support (any and all) progress in community activities to manage fire fuel.

Councilmember Mirsch suggested the following next steps:

1. Roll out the city sponsored educational videos on managing fire fuel in the canyons to continue to provide residents with education on fuel management measures.

2. City to monitor community activities through the Fire Department, communal bin events, chipping events, Republic Services data, complimentary home hardening inspections, and complimentary fire fuel in the canyons management inspections by retired Fire Department Forestry personnel.

3. Fire Fuel Committee to continue the development of fuel management measures with Wildland Res Management. Upon completion of the measures, recommend to the City Council to provide management measures to the community as guidelines and call on 219
the draft when meaningful progress is not observable.

DISCUSSION:

The Committee took public testimony on Councilmember Mirsch's presentation and discussed the matter. Residents informed the Committee that the magnitude of cost of fire fuel abatement on private property continues to be a concern.

Mayor Black commented that he supports the next steps suggested by Councilmember Mirsch and emphasized that the development of the draft ordinance should continue. Once the draft ordinance is developed, the City can observe fire fuel abatement progress in the community, as suggested by Councilmember Mirsch and call on the developed ordinance when necessary.

The Committee inquired with staff if there is clarity on the Committee's recommendation to the City Council. Staff summarized the March 14, 2022 City Council meeting where the City Council affirmed the work of Wildland Res Management to review the draft ordinance and provide feedback to the Committee. The affirmed action is in agreement with the Committee's discussion at the March 30, 2022 Fire Fuel Committee and as such the Committee will only provide a report on the March 30, 2022 Fire Fuel Committee meeting to the City Council.

The Committee was scheduled to meet on April 20, 2022 if Wildland Res Management was able to meet the deadline of mid-April to provide review comments. There was a delay in executing Wildland Res Management's professional services agreement that caused the cancellation of the April 20, 2022 meeting. The next Fire Fuel Committee meeting was rescheduled to May 4, 2022.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and file.

ATTACHMENTS:

FireFuelCommitteeMarch30-2022Agenda.pdf
CL_AGN_220509_CC_Item13A_PublicComment_Redacted.pdf
220

1. CALL TO ORDER

2. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT

WELCOME
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.

Pursuant to the Brown Act, no action will take place on any items not on the agenda.

3. ITEMS FOR DISCUSSION

3.A. RECONSIDER THE APPROACH TO MANAGING FIRE FUEL IN THE CANYONS RECOMMENDATION: Receive a presentation from Fire Fuel Committee member Leah Mirsch and provide direction to staff

4. ADJOURNMENT
2 Portuguese Bend Road
Rolling Hills, CA 90274
AGENDA
Special Fire Fuel Management
Committee Meeting

FIRE FUEL MANAGEMENT

COMMITTEE
Wednesday, March 30, 2022

CITY OF ROLLING HILLS
6:30 PM
ApproachFuelMangaementCanyonsPresentation_F.pdf
Documents pertaining to an agenda item received after the posting of the agendas are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 2211
Agenda Item No.: 3.A
Mtg. Date: 03/30/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECONSIDER THE APPROACH TO MANAGING FIRE FUEL IN THE

CANYONS
DATE: March 30, 2022
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive a presentation from Fire Fuel Committee member Leah Mirsch and provide direction to staff ATTACHMENTS:

ApproachFuelMangaementCanyonsPresentation_F.pdf
2222

APPROACH TO MANAGING

FIRE FUEL IN THE CANYONS

THE CITY OF ROLLING HILLS

FIRE FUEL COMMITTEE OF THE CITY COUNCIL
Wednesday, March 30, 2022, 6:30pm
2233

LOS ANGELES COUNTY FIRE DEPARTMENT
• In 2008, the department provided a priority list of canyons in the community to reduce fuel loading to minimize wildfire risks. • In 2021, the department was asked to provide a priority list of canyons and the list, in general, remained unchanged from 2008. • In 2020, the department implemented year-round 410B inspections focused on roadside clearance to prepare evacuation routes for emergency events.
• In 2021, the department evaluated Storm Hill Park and advised the city to focus limited resources on priority list for fuel abatement. 2244

CITY INITIATIVES AND ACTIONS
• In collaboration with the Fire Department, the city’s Block Captain program worked with the department to implement complimentary home hardening inspections.
• Commissioned the Palos Verdes Peninsula Land Conservancy for fuel abatement in the Nature Preserve, the origin of the last wildfire in Rolling Hills. • Initiated the Fire Fuel Committee of the City Council. • Conducted focus group to gather community input and concerns. • Sponsored hardening the home educational videos by the Lead block Capains. • Implemented green waste communal bins event at no cost to residents. • Advocated successfully for additional chipping days sponsored by the Rolling Hills Community Association.
2255

CURRENT PROGRESS
• Fire Fuel Committee developed a mandatory approach to managing fuel in the canyons (draft ordinance).
• Fire Department’s review of the draft ordinance defined the defensible space as 200 feet radius from structures but not beyond. • Fire Department supports reduction of fuel loading in the canyons, providing expert opinions on the city’s CalOES/FEMA grant project. • Fire Fuel Committee recommended to and approved by the City Council the hiring of a fire expert, Wildland Res Management to provide guidance on ordinance development.
2266

CONSIDERATIONS
• Public testimonies on implementation cost and burden to residents from managing fire fuel on private property.
• Mandated removal of fire fuel in the canyons does not present an equitable share of community responsibilities.
• Safety concerns.
• Clearing causes erosion.
• Clearing presents environmental impacts.
• Community resistance expressed at City Council meetings and Fire Fuel Committee meetings to mandate fire fuel management.
• Investigate other wildfire mitigation measures such as cameras. • Misinformation in the community about the proposed requirements of the draft ordinance.
• No strong support from the full City Council on a mandatory approach. 2277

FIRE FUEL ABATEMENT PROGRESS
• Two successful green waste communal events (August 2021, and January 2022). Communal events on-going twice per fiscal year. Events increase the amount of fire fuel (in tons) removed from the community. • Anecdotal increased amount of home hardening projects by residents. • Fire Department reports of compliance with year-round 410B roadside clearance citations.
• Fire Department observations of increased vegetation management by the entire community in the last 24 months.
• Continuous progress on the city’s CalOES/FEMA grant with over 80% participation by residents within the project area.
2288

RECONSIDERATION OF APPROACH
• Fire Fuel Committee considered mandatory approach based on data that the voluntary approach from 2008 to present day resulted in little action on the part of the residents.
• Inventory of the activities in 2020, 2021, and 2022 showed increased work by the community in managing fire fuel.
• Per the Fire Department, fire fuel management is on-going maintenance and should be implemented in affordable amounts. • City officials should support (any and all) progress in community activities to manage fire fuel.
2299

SUGGESTIONS
• Roll out the city sponsored education videos on managing fire fuel in the canyons to continue to provide residents with education on fuel management measures.
• City to monitor community activities through the Fire Department, communal bin events, chipping events, Republic Services data, complimentary home hardening inspections, and complimentary fire fuel in the canyons management inspections by retired Fire Department Forestry personnel.
• Fire Fuel Committee to continue the development of fuel management measures with Wildland Res Management. Upon completion of the measures, recommend to the City Council to provide management measures to the community as guidelines and call on the draft when meaningful progress is not observable.
23010
231
232
Agenda Item No.: 14.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REVIEW OPTIONS FOR STATE OF THE CITY EVENT.

DATE: May 09, 2022
BACKGROUND:

At the April 25, 2022 City Council Meeting the Council discussed the possibility of starting an annual State of the City to communicate the variety of accomplishments, projects (both completed or planned,) and issues facing the city within a given calendar year. Staff ultimately suggested returning with some options for the council to consider and take action on if so desired.

DISCUSSION:

Option 1 - In the month of July, host a morning or late afternoon event, open to all residents, on the lawn area in between City Hall and the Rolling Hills Community Association buildings.

This could be similar to the 2021's Block Captain Appreciation event or the more recent event held to honor the retiring Core Deputies. Staff would coordinate food and beverages as well as seating, tables and a PA system.

Option 2 - In the month of July, publish a Special Blue Newsletter with a detailed State of the City message from the Mayor.

Regardless of either option chosen, staff can help facilitate a quarterly Message from the Mayor on the City Website under Mayor's Corner to keep residents up-to-date on information and projects that have impact on the city.

FISCAL IMPACT:

The cost to implement Option 1 would be in the range of $2,000 to $6,000. The cost to implement Option 2 would be in the range of $300 to $600.

RECOMMENDATION:

Provide direction to staff.
233
ATTACHMENTS:
234
Agenda Item No.: 15.A
Mtg. Date: 05/09/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(2)
DATE: May 09, 2022
BACKGROUND:

A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City.

Number of Potential Cases: 1
Letter from Californians for Homeownership dated March 3, 2022 DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

None.

ATTACHMENTS:
235

Rolling Hills City CouncilMay 9, 2022

Rolling Hills City Council
May 9, 2022