1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 27, 2022
RECOMMENDATION: Approve.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, June 27, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected]. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rollinghills.org/government/agenda/index.php Next Resolution No. 1303 Next Ordinance No. 376
1 7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 23, 2022 RECOMMENDATION: Approve as presented.
7.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2022.
RECOMMENDATION: Receive and file.
7.F. RECEIVE AND FILE 2022-23 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES FORM 575
SERVICE LEVEL AUTHORIZATION
RECOMMENDATION: Receive and file.
7.G. ADOPT RESOLUTION NO. 1297 UPDATING THE CONSOLIDATED TAX AND
FEE SCHEDULE TO INCREASE THE COMMITTEE ON TREES AND VIEWS
PROCESSING FEE FOR VIEW CASES
RECOMMENDATION: Approve as presented.
7.H. ADOPT RESOLUTION NO. 1302 PERMITTING THE USE OF A ROLLING HILLS COMMUNITY ASSOCIATION VEHICLE WITH AMBER LIGHTS; AND REQUIRE
THE ROLLING HILLS COMMUNITY ASSOCIATION TO INSTALL SIGNAGE PER
THE RECOMMENDATIONS OF THE CITY'S TRAFFIC ENGINEER
RECOMMENDATION: Approve as presented.
7.I. AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR SERVICES
RELATING TO STORMWATER MANDATE COMPLIANCE
RECOMMENDATION: Approve as presented.
CL_AGN_220627_CC_AffidavitofPosting.pdf
CL_MIN_220523_CC_F.pdf
CL_AGN_220613_PaymentOfBills_E.pdf
CL_AGN_220627_PaymentOfBills.Temp.pdf
CL_AGN_220627_Rolling Hills YTD Tonnage Report.pdf
CA_AGR_220602_LACoSheriff_575Form_FY22-23.pdf
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
CL_AGN_220414_RHCA_VehicleCode_RequestLetter.pdf
CL_AGN_220613_RHCA_AmberLight_TE_Memo.pdf
ResolutionNo1302_RHCA_AmberLights.pdf
RH-MS4-ProposalLetter-FY2223(2022-06-01).pdf
RH-MS4_SOS_FY2022-23(Final).pdf
CA_AGR_220613_McGowan_Amend05.pdf
MCGOWAN CONSULTING LLC, Agrmnt_ 2015-18_Signed.pdf
McGowan 1stAmendment 2018-2020 SIGNED.pdf
Second Amendment McGowan Agreement 4-17-19.pdf
3rd Agreement McGowan Consulting LLC Agreement 2020_07_29.pdf 2 7.J. APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S APPLICATION TO
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH FOR
REPLACEMENT OF SEPTIC TANK SERVING THE MAIN GATE AND
AUTHORIZE CITY MANAGER TO SIGN.
RECOMMENDATION: Approve as presented.
8. EXCLUDED CONSENT CALENDAR ITEMS
9. COMMISSION ITEMS
9.A. ZONING CASE 21-16: REQUEST FOR APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RETAINING WALL;
CONDITIONAL USE PERMIT FOR A RECREATIONAL GAME COURT; AND
VARIANCE TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE FOR A PROPERTY LOCATED AT 18 EASTFIELD DRIVE (LOT 69-A-EF) (RICH) RECOMMENDATION: Receive and file.
9.B. ZONING CASE NO. 22-20: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A 1,583-SQUARE-FOOT ADDITION AND
REMODEL TO AN EXISTING RESIDENCE, MAXIMUM FIVE-FOOT-HIGH RETAINING WALLS, GRADING, AND OTHER IMPROVEMENTS; AND
VARIANCES TO CONSTRUCT IN THE FRONT YARD SETBACK AND FOR A
FIVE-FOOT-HIGH RETAINING WALL TO BE CONSTRUCTED IN THE SETBACK AREA FOR A PROPERTY LOCATED AT 16 SOUTHFIELD DRIVE (LOT 33-SF),
ROLLING HILLS, CA (BURGOYNE)
RECOMMENDATION: Receive and file.
10. OLD BUSINESS
11. NEW BUSINESS
11.A. CONSIDER AND APPROVE AMENDING SEWER STUDY TO PHASE THE CONSTRUCTION OF THE 8" SEWER MAIN PROJECT
RECOMMENDATION:
Approve the additional services request from Willdan and direct staff to prepare an amendment to the service agreement with Willdan in the amount PSA 4th Amendment signed 06.29.2021.pdf
PW_CHC_220608_TC_RHCA_Septic_LACoDPH_App_rev.pdf
PW_CHC_220607_TC_RHCA_Septic_GeoTech.pdf
Vicinity Map - 18 Eastfield Dr.pdf
Development Table (ZC 21-16).pdf
Email from Sam Galletti 050922.pdf
RICH RESIDENCE - FINAL SUBMITTAL FOR PLANNING - reduced.pdf Previously Approved Resolutions - 18 Eastfield Dr.pdf
2022-05_PC_Resolution_18EastfieldDr_ZC 21-16_E.pdf
Vicinity Map - 16 Southfield Dr.pdf
16 Southfield Vicinity Map.pdf
Development Table (ZC 22-20).pdf
16 Southfield Drive_Combined Plan Set_2022.05.11(reduced).pdf 2022-06_PC_Resolution_16Southfield_ZC 22-20_E.pdf
3 of $9,010.
11.B. APPROVE CONTRACT RENEWAL WITH GRANICUS FOR SUBSCRIPTION TO
AGENDA MANAGEMENT, MINUTES, AND UPGRADED LIVECAST
HARDWARE/SOFTWARE PROGRAMS; AUTHORIZE THE CITY ATTORNEY TO
FINALIZE THE AGREEMENT AND THE CITY MANGER TO SIGN
RECOMMENDATION: Approve as presented and/or provide direction regarding additive services.
11.C. CONSIDERATION OF RENEWAL FOR FY 2022/23 SOUTH BAY CITIES
COUNCIL OF GOVERNMENTS (SBCCOG) REGIONAL PLANNER SPECIAL
ASSESSMENT
RECOMMENDATION: Provide direction to staff.
11.D. APPROVE AND AUTHORIZE CITY MANAGER TO SUBMIT THE SEPULVEDA
CANYON CONTINUOUS FLOW MONITORING TECHNICAL MEMORANDUM
AND REVISED SUBSECTION 3.5.2
RECOMMENDATION:
Approve as presented.
12. PUBLIC HEARINGS
12.A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1300 ADOPTING THE 2022/2023 FISCAL YEAR BUDGET AND RESOLUTION NO. 1301 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS.
RECOMMENDATION: Upon the conclusion of the public hearing, staff recommends that the City Council adopt the Fiscal Year 2022-2023 Budget for all the City’s Funds and the Annual Appropriations Limit.
P22-158_23401 RH_Phase II_ Sewer Area Study Supplement.pdf CA_AGR_220606_AttachmentA_Peak_GovMtgLiveCast_3yr_Renewal_Proposal_F.pdf CA_AGR_220623_Granicus_2022-25.pdf
CL_AGN_220613_SBCCOG_22-23_Assessment_RegionalPlanner.pdf Sepulveda Canyon Continuous Flow Technical Memorandum_Final.pdf PVP_EWMP_Sec_3.5.2(Final)redline.pdf
PVP_EWMP_Sec_3.5.2(Final).pdf
CL_AGN_220613_General Fund Revenues.pdf
CL_AGN_220613_General Fund Expenditures.pdf
CL_AGN_220613_One-Time Costs.pdf
CL_AGN_220613_Balancing Measures.pdf
CL_AGN_220613_GF Sources and Uses of Funds.pdf
CL_AGN_220613_Other Funds.pdf
ResolutionNo1300_FY2022-23_AdoptedBudget.pdf
ResolutionNo1301_FY2022-23_AppropLimit.pdf
CL_AGN_220613_CC_Item12A_PublicComment_01.pdf
CL_AGN_220613_CC_Item12A_PublicComment_02.pdf
CL_AGN_220627_CC_Budget_StaffPresentation.pdf
4 13. MATTERS FROM THE CITY COUNCIL
13.A. REQUEST FOR ACTION ON SB1186 (WIENER) MEDICINAL CANNABIS
PATIENTS RIGHT OF ACCESS ACT (DIERINGER)
RECOMMENDATION: Provide direction to staff.
13.B. DISCUSSION REGARDING LOS ANGELES COUNTY SANITATION DISTRICT
LABOR AGREEMENT (WILSON)
RECOMMENDATION: Provide direction to staff.
14. MATTERS FROM STAFF
14.A. UPDATE ON EIS REGISTRATION EFFORTS
RECOMMENDATION: Receive and file.
14.B. CONSIDERATION OF SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) REQUEST FOR SUPPORT REGARDING STATE BUDGET
REQUEST
RECOMMENDATION: Consider and provide direction to staff.
15. RECESS TO CLOSED SESSION
16. RECONVENE TO OPEN SESSION
17. ADJOURNMENT
Next regular meeting: Monday, July 11, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220613_CC_SB1186.pdf
CL_AGN_220613_CC_SB1186_AsAmends.pdf
CL_AGN_220613_CC_SB1186_SenateFloorAnalyses.pdf
CL_AGN_220613_SanitationDistrict.pdf
CL_AGN_220613_SBCCOG_StateBudgetRequest.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5 Agenda Item No.: 7.A
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 27, 2022
DATE: June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220627_CC_AffidavitofPosting.pdf
6 Administrative Report
7.A., File # 1265 Meeting Date: 06/27/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 27, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time June 27, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: June 24, 2022
7 Agenda Item No.: 7.B
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
8 Agenda Item No.: 7.C
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 23, 2022 DATE: June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220523_CC_F.pdf
9 MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
Minutes
Rolling Hills City Council
Monday, May 23, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:02 p.m. Mayor James Black presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager Robert Samario, Finance Director
Vanessa Hevener, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE – Councilmember Pieper
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file supplemental items for 7C, 11A and 12B. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Alfred Visco, Jim Aichele
City Manager Jeng introduced Vanessa Hevener as the new Senior Management Analyst
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 23, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 9, 2022
7.D. PAYMENT OF BILLS
10 MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2022
7.F. PULLED BY COUNCILMEMBER MIRSCH
7.G. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH BOLTON ENGINEERING CORPORATION TO PERFORM A
TOPOGRAPHIC SURVEY AT THE CITY HALL CAMPUS TO SUPPORT THE IMPROVEMENTS
REQUESTED BY THE NEEDS OF SENIOR COMMITTEE
7.H. PENINSULA EMERGENCY WATERSHED MANAGEMENT PROJECT (EWMP) RESPONSE TO
REGIONAL BOARD COMMENTS
7.I. PULLED BY COUNCILMEMBER DIERINGER
7.J. PULLED BY COUNCILMEMBER DIERINGER
7.K. ADOPT RESOLUTION NO. 1299 ACCEPTING CALRECYCLE SB1383 GRANT
7.L. REPORT BY BUDGET/AUDIT/FINANCE COMMITTEE ON MEETING HELD ON MAY 9, 2022
7.M. ADOPT RESOLUTION NO. 1298 MEMORIALIZING A REDUCTION IN THE SELFINSURANCE FUND RESERVES FROM $500,000 TO $250,000
7.N. UPDATE ON RESTRICTED TRANSPORTATION FUND PROJECTS
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve Consent Calendar excluding Items 7F, 7I and 7J. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
8. EXCLUDED CONSENT CALENDAR ITEMS
7.I. APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S APPLICATION TO LOS ANGELES
COUNTY DEPARTMENT OF PUBLIC HEALTH FOR REPLACEMENT OF SEPTIC TANK
SERVING THE MAIN GATE AND AUTHORIZE CITY MANAGER TO SIGN City Attorney Abzug recommended bringing this item back to allow time for further review of the maintenance agreement within the application to understand any city obligations. Mayor Black directed staff to hold the item, ascertain if the City Attorney found the agreement acceptable and if so return for approval at the June 13, 2022 City Council meeting. Without objection, so ordered.
7.J. ACCEPT EMERGENCY STORM DRAIN REPAIR AT 1 MIDDLERIDGE LANE NORTH AS COMPLETE, FILE NOTICE OF COMPLETION, AND RELEASE RETENTION AFTER 30 DAY LIEN
PERIOD TO EC CONSTRUCTION
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11 MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
7.F. APPROVE COUNTY OF LOS ANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER/WEIGHTS AND MEASURES FY 2022/2023 PEST CONTROL AGREEMENT NO. 779 FOR PEST CONTROL SERVICES
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to approve contract as presented.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
9. COMMISSION ITEMS – NONE
10. MATTERS FROM THE CITY COUNCIL
10.A. DISCUSS 2022 SCE RELIABILITY REPORT AND WILDFIRE DETECTION CAMERAS ON THE
PENINSULA (DIERINGER)
Presentation by Southern California Edison representatives: Robert Steins, Senior Advisor; Robert Brambila, Southbay District Manager; Jae Lee, Performance and Resource Supervisor, Southbay District; Ajay Singh, Operations Senior Supervisor, Southbay District; Connie Turner, Government Relations Manager Mayor Black moved to Item 11A. Without objection, so ordered.
11. BUDGET WORKSHOP
11.A. CITY COUNCIL FISCAL YEAR 2022-23 BUDGET WORKSHOP
Presentation by Robert Samario, Finance Director
Public Comment: Arlene Honbo
Mayor Black directed staff to schedule a follow-up Finance/Budget/Audit Committee meeting for further evaluation, to identify potential savings, and discuss further cuts in the core budget that would bring it closer to balance, including potential one-time capital costs. Without objection, so ordered.
Mayor Black moved back to Item 10B. Without objection, so ordered.
10. MATTERS FROM THE CITY COUNCIL
10.B. DISCUSS EXISTING CELLULAR SERVICE ISSUES (BLACK)
Mayor Black expressed concerns about existing cellular service. Councilmember Pieper said he will bring this subject up with the RHCA subcommittee at their meeting next week.
Mayor Black moved to Item 12A. Without objection, so ordered.
12. NEW BUSINESS
12.A. PRESENTATION OF EDUCATIONAL VIDEOS ON FIRE FUEL MANAGEMENT IN THE CANYON;
RECOGNIZE LEAD BLOCK CAPTAIN GENE HONBO, BLOCK CAPTAIN DEBRA SHRADER,
AND LOS ANGELES COUNTY FIRE DEPARTMENT FORESTRY DIVISION TREVOR MOORE 12 MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
FOR THEIR LEADERSHIP IN COMPLETING THE PROJECT; AND DIRECT STAFF TO
DISSEMINATE THE VIDEOS THROUGH THE BLOCK CAPTAIN PROGRAM Presentation by Elaine Jeng, City Manager
Public Comment: Gene Honbo
Councilmember Pieper requested to move to Item 13A. Without objection, so ordered by Mayor Black.
13. PUBLIC HEARINGS
13.A. SUBMITTAL OF "ADOPTION DRAFT" 2021-2029 ROLLING HILLS HOUSING ELEMENT TO HCD Presentation by Barry Miller, Consultant
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to authorize staff to submit the revised Draft Housing Element to HCD for their second review, along with the responses to HCD’s comments. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved back to Item 12B. Without objection, so ordered.
12.B. APPROVE AMENDED PROFESSIONAL SERVICES AGREEMENT WITH CHAMBERS GROUP TO PREPARE A CEQA DOCUMENT FOR THE 6TH CYCLE HOUSING ELEMENT TO ADDRESS
COMMENTS FROM THE DEPARTMENT OF FISH AND WILDLIFE
Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Dieringer to authorize the preparation of a contract amendment approved to form by the City Attorney in a not to exceed amount of $60,000; and authorize the City Manager to execute such an agreement. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12.C. ADOPT RESOLUTIONS NOS. 1295 AND 1296 PERTAINING TO A GENERAL MUNICIPAL
ELECTION CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Councilmember Pieper, seconded by Councilmember Dieringer to Adopt Resolution Nos. 1295 and 1296 pertaining to the General Municipal Election to be held on November 8, 2022 as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
13 MINUTES – CITY COUNCIL MEETING
Monday, May 23, 2022
14. MATTERS FROM STAFF – NONE
15. RECESS TO CLOSED SESSION – NONE
16. RECONVENE TO OPEN SESSION – NONE
17. ADJOURNMENT: 9:45 P.M.
The meeting was adjourned at 9:45 p.m on May 23, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, June 13, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
14 Agenda Item No.: 7.D
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220613_PaymentOfBills_E.pdf
CL_AGN_220627_PaymentOfBills.Temp.pdf
15 16
17 18
Agenda Item No.: 7.E
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2022.
DATE: June 27, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220627_Rolling Hills YTD Tonnage Report.pdf
19 Year 2022
Franchise Y/N Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % Jan Greenwaste 98.26 98.26 - 100.00%
Trash 156.54 - 156.54 0.00%
Jan Total 254.80 98.26 156.54 38.56%
Feb Greenwaste 93.00 93.00 - 100.00%
Trash 134.41 - 134.41 0.00%
Feb Total 227.41 93.00 134.41 40.90%
Mar Greenwaste 111.44 111.44 - 100.00%
Trash 183.40 - 183.40 0.00%
Mar Total 294.84 111.44 183.40 37.80%
Apr Greenwaste 100.44 100.44 - 100.00%
Trash 156.07 - 156.07 0.00%
Apr Total 256.51 100.44 156.07 39.16%
May Greenwaste 111.54 111.54 - 100.00%
Trash 162.42 - 162.42 0.00%
May Total 273.96 111.54 162.42 40.71%
Grand Total 1,307.52 514.68 792.84 39.36%
514.68
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2022
Contract Requires 30% Household -
20 Agenda Item No.: 7.F
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE 2022-23 LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES
FORM 575 SERVICE LEVEL AUTHORIZATION
DATE: June 27, 2022
BACKGROUND:
The City of Rolling Hills contracts with the Los Angeles County Sheriff’s Department (LASD) for law enforcement services through a regional contract shared with Rolling Hills Estates, and Rancho Palos Verdes. In 2019, the City entered into another 5-year Service Agreement from 2019-2024.
DISCUSSION:
Annually, the city executes a 575 Form with the Lomita Sheriff's Station Unit Commander to memorialize the next fiscal year's contract obligations including supplemental services.
FISCAL IMPACT:
The estimate fiscal impact for FY 2022-23 is $386.492.92.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CA_AGR_220602_LACoSheriff_575Form_FY22-23.pdf
21 22
23 24
25 26
Agenda Item No.: 7.G
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ADOPT RESOLUTION NO. 1297 UPDATING THE CONSOLIDATED TAX
AND FEE SCHEDULE TO INCREASE THE COMMITTEE ON TREES
AND VIEWS PROCESSING FEE FOR VIEW CASES
DATE: June 27, 2022
BACKGROUND:
For Fiscal Year 2022-2023, staff proposed the following change to the Consolidated Tax and Fee Schedule:
A. View Impairment
1. Review by Committee on Trees and Views Processing fee $6,000 for complaints against one property. Review by Committee on Trees and Views Processing fee $10,000 for complaints against multiple properties.
Chapter 17.26 of the Rolling Hills Municipal Code (RHMC) was adopted by Ordinance 354 on October 23, 2017. Since adoption, the first view case to be processed was the case between 59 and 61 Eastfield Drive. The case was filed in October 2020. The vegetation owner filed an appeal of the Committee on Trees and Views decision to the City Council and the City Council denied the appeal at the April 11, 2022 City Council meeting, bringing the case to a close.
Staff, including the City Attorney's office, has worked on the case since the initial filing. Taking a snap shot of the City Attorney expenses relating to the 59 and 61 Eastfield Drive view case between May, 2021 and November, 2021, a total of $10,678 was paid by the city to the contracted attorney for services relating to the case. Currently, the Consolidated Tax and Fee Schedule allows the city to charge $2,000 for view impairment case to be reviewed by Committee on Trees and Views. The charge is purposed to recover city expenses relating to processing the case by staff and by contracted staff. Not taking into consideration staff time spent on the 59 and 61 Eastfield Drive case, and taking a very conservative inventory of the City Attorney's expenses relating to the case, the recovery on the case was 19% of the actual cost.
27 Additionally, according to the City Attorney's reading of RHMC Chapter 17.26.040, the city's current view preservation ordinance anticipates that one complaint might allege obstruction of "multiple views," which implies that views could conceivably be obstructed by vegetation on multiple owners' properties:
RHMC Section 17.26.040(C)(1)(a) A view impairment complaint ... shall consist of ... [a] description of the nature and extent of the view, as well as of the alleged obstruction. If multiple views are identified, each must be disjointed and observable from a separate viewing area. Evidence of the views and alleged obstructions must be pertinent and may include, but is not limited to, documentary evidence, (as described by Section 17.26.050), dated photographs, or written declarations.
The City Attorney noted that if the city's current fee resolution does not address a view preservation complaint alleging multiple views by multiple properties, the city is limited to collecting the one fee for the one complaint that includes allegations of multiple views obstructed by multiple properties. In order to avoid this situation, the city could consider amending its fee resolution to charge the higher cost of processing a view preservation complaint that alleges multiple views obstructed by multiple properties. This would help alleviate the concern that property owners will frivolously allege multiple views obstructed by multiple properties.
DISCUSSION:
At the May 9, 2022 City Council meeting, the City Council approved the staff recommendation of raising Committee on Trees and Views Processing fee to $6,000 for complaints against one property and $10,000 for complaints against multiple properties. The motion carried on a 3/2 vote with Mayor Black and Councilmember Pieper dissenting.
FISCAL IMPACT:
Fiscal impact depends on changes and level of activity for proposed fee increases.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
28 Resolution No. 1297 1
RESOLUTION NO. 1297
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS MODIFYING THE ROLLING HILLS FEE
RESOLUTION AND REPEALING RESOLUTION NO. 1278.
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY RESOLVE AS FOLLOWS:
Section 1: The following fees are established and charged for applications for processing discretionary cases for Planning, Zoning and Subdivisions and shall be paid by the applicant prior to submission for public hearing, pursuant to Title 16 (Subdivision) and Title 17 (Zoning) of the Rolling Hills Municipal Code:
A. Site Plan Review $ 1,500
B. Conditional Use Permit $ 1,500
C. Variance $ 1,250
D. Variance, Minor $ 750
1. Minor deviation into required yard setback, not exceeding 5’ and attached to main residential structure
E. Multiple discretionary reviews; Most expensive fee for the first review and 1/2 fee for second
review. No cost for third or more
reviews.
F. Lighting Ordinance Modification $ 375
G. Outdoor Lighting Audit $ 150 (initiated by resident) H. Time extension $ 200
I. Zone Change $ 2,000
J. General Plan Amendment $ 2,000
K. Zoning/Subdivision Code Amendment $ 2,000
L Discretionary Approval Modification $ 2/3 of original application fee M. Appeal Fee $ 2/3 of original application fee
N. City Council and Planning $ 375 Fee to be credited if Commission interpretation results in filing of a formal 29 Resolution No. 1297 2
and miscellaneous reviews application to City Council or Planning Commission
O. Environmental Review fees for
discretionary permits
1. Preparation and Staff Review $ 200
of Initial Study
2. Preparation of Negative $ 50 (plus fee charged by CA Declaration or Mitigated Department of Fish and Wildlife, Negative Declaration applicable, as adjusted annually)
P. Environmental Impact Reports Consultant fee plus 10% Q. County Clerk Processing Fee County fee
R. Lot Line Adjustment $ 1,500, plus County fee
S. Tentative Parcel/Tract Map $ 1,500, plus County fee
T. Final Parcel/Tract Map County fee
U. Zoning violation and construction $ 1,500
penalty fee
1. Applications for illegal or “as built” grading or construction or noncompliance with approved plans for projects that require Planning Commission review. Fee is charged in addition to the discretionary application review fee.
V. Stop work order $ 200
1. Fee charged for each additional “stop work order” that is issued beyond the original stop work order for illegal construction and grading activity.
W. Service Request County fee, plus 20%
(For services provided by L.A. County not included in the General Services Agreement)
X. Appeal of Zone Clearance $ 375
Y. Stable Use Permit $ 375
(For stables under 800 sq ft considered by the Planning Commission) Z. Major Remodel Review $ 375
(For remodels of more than 50% demolition)
30 Resolution No. 1297 3
Section 2. The following fees are established and charged for applications for processing View Impairment, Traffic Commission, and Accessory Dwelling Unit cases:
A. View Impairment
1. Review by Committee on Trees and Views
Processing fee
A. Complaint against single property $6,000
B. Complaint against multiple properties $10,000
2. Environmental Review Fees
A. Preparation and Staff Review of Initial Study $ 200
B. Preparation of Negative Declaration or $ 50
Mitigated Negative Declaration (plus fee charged by
CA Department of
Fish and Wildlife, if
applicable, as
adjusted annually)
B. Traffic Commission Review
1. New driveways or other traffic $ 300
related items
C. Accessory Dwelling Unit
1. Accessory Dwelling Unit or $ 375
Junior Accessory Dwelling Unit
Section 3. The following fees are established and charged for General Administration processing:
A. General Plan $ 30
B. Zoning Code $ 25
C. Subdivision Code $ 25
D. Budget $ 30
E. Zoning Map $ 3
F. Xeroxed copies, each page $ 0.25
31 Resolution No. 1297 4
G. False Alarms
Fee for 1st and 2nd incident involving a false alarm is waived If paid within 30 days If paid after 30 days
3rd false alarm $ 50 $100
4th false alarm $ 100 $300
5th false alarm $ 150 $600
6th false alarm $ 200 $1,000
Section 4. The following fees are established and shall be collected for each permit pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code:
A. 1. BUILDING PERMIT Two and one-quarter
times the amount set forth in the
Building Code for each fee, table
and schedule therein.
2. PARKS AND RECREATION Each new residential dwelling shall pay 2% of the first $ 100,000 of
construction valuation, plus 0.25% of
such valuation over $ 100,000.
B. PLUMBING PERMIT Two and one-quarter times the
amount set forth in the Plumbing Code
for each fee, table and schedule therein.
C. MECHANICAL PERMIT Two and one-quarter times the
amount set forth in the Mechanical
Code for each fee, table and schedule
therein.
D. ELECTRICAL PERMIT Two and one-quarter times the
amount set forth in the Electrical Code
for each fee, table and schedule therein.
E. GEOTECHNICAL REPORT, 0.42% of the valuation of the proposed SITE AND PLAN REVIEW structures; however, minimum fee shall be $ 535.00 and the maximum fee shall
be $ 3,588.00
F. SOLAR AND PHOTOVOLTAIC The amount set forth in the Los SYSTEMS AND APPURTENANT Angeles County Building and
EQUIPMENT Electrical Codes for each fee, table and
32 Resolution No. 1297 5
schedule therein, plus $ 60.11 City
administrative fee.
Section 5. The following fees are established and shall be collected for each permit pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code for review conducted by the City’s contract building official, other than Los Angeles County Department of Building and Safety:
A. BUILDING PERMIT In addition to the provisions of Section 4 A.1 of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
B. PLUMBING PERMIT In addition to the provisions of Section 4 B. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
C. MECHANICAL PERMIT In addition to the provisions of Section 4 C. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
D. ELECTRICAL PERMIT In addition to the provisions of Section 4 D. of this resolution, a 25% surcharge on
Los Angeles County Department of
Building and Safety fees shall be charged
for the alternative use of the City’s
contract building official.
E. GEOTECHNICAL REPORT,
SITE AND PLAN REVIEW In addition to the provisions of Section 4 E. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fess shall be
charged for the alternative use of the
City’s contract building official.
33 Resolution No. 1297 6
F. SOLAR AND PHOTOVOLTAIC In addition to the provision of Section SYSTEMS AND APPURTENANT 4 F. of this resolution, a 25% surcharge EQUIPMENT on Los Angeles County Department of
Building and Safety fees, plus $60.11
City administrative fee, shall be
charged for the alternative use of the
City’s contract building official.
Section 6. The following fees are established and shall be collected for each permit relating to construction and demolition waste:
A. CONSTRUCTION AND $ 150 single project permit, plus
DEMOLITION PERMIT $1,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 7. The following fines are established for issuance of administrative citations relating to a violation of Chapter 9.58 of the Rolling Hills Municipal Code:
Administrative Penalty for $ 2,500 1st violation
violation of Chapter 9.58 $ 5,000 2nd violation within one year of the 1st violation
$ 7,500 Each additional violation within one
year of the 1st violation
Section 8. The following fees are established and charged for processing landscaping submittals subject to the requirements of the Water Efficient Landscape Ordinance.
Review of landscape submittal $1,500 (portion refunded if not spent; package and verification of compliance additional funds may be collected, if needed to complete the review); plus
$5,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 9. The following fees are established and charged for processing utility pole removal reimbursement applications pursuant to City Council Resolution No. 1259.
Review of utility pole removal reimbursement $100
application.
Appeal of utility pole removal reimbursement $300
decision.
34 Resolution No. 1297 7
Section 10. The following fee is established and charged for processing wireless telecommunication facility applications:
Application fee: $1,000
Section 11. Should the City accept payment of any fee identified in this resolution by means of credit card, an additional 3% surcharge on such fee shall be charged as a convenience fee for processing the payment. When City accepts payment by means of credit card, it shall also accept payment by means of cash or check.
Section 12. The fees set forth do not exceed the estimated reasonable cost of providing such services.
Section 13. The City Council Resolution No. 1278 is hereby repealed and superseded by this Resolution .
PASSED, APPROVED, AND ADOPTED this 27th day of June, 2022. _________________________________
JAMES BLACK, M.D.
MAYOR
ATTEST:
_________________________
CHRISTIAN HORVATH
CITY CLERK
35 Resolution No. 1297 8
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 1297 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
MODIFYING THE ROLLING HILLS FEE RESOLUTION AND REPEALING RESOLUTION NO. 1278
was approved and adopted at a regular meeting of the City Council on the 27th day of June 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
__________________________________
CHRISTIAN HORVATH
CITY CLERK
36 Agenda Item No.: 7.H
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ADOPT RESOLUTION NO. 1302 PERMITTING THE USE OF A ROLLING HILLS COMMUNITY ASSOCIATION VEHICLE WITH AMBER LIGHTS;
AND REQUIRE THE ROLLING HILLS COMMUNITY ASSOCIATION TO
INSTALL SIGNAGE PER THE RECOMMENDATIONS OF THE CITY'S
TRAFFIC ENGINEER
DATE: June 27, 2022
BACKGROUND:
In a letter dated April 14, 2022, the Rolling Hills Community Association (RHCA) Manager informed the city that the RHCA purchased a vehicle for the gate staff for RHCA business within the community. The RHCA Board of Directors was advised by RHCA legal counsel that for RHCA to install a rooftop amber colored light bar on the said vehicle, and to comply with the California Vehicle Code, the city needs to adopt a resolution stating, "Vehicle Code Section 25279 applies to all roads within Rolling Hills." California Vehicle Code Section 25279, under Division 12 Equipment of Vehicles and Chapter 2 Lighting Equipment states the following:
(a) Vehicles owned and operated by private security agencies and utilized exclusively on privately owned and maintained roads to which this code is made applicable by local ordinance or resolution, may display flashing amber warning lights to the front, sides, or rear, while being operated in response to emergency calls for the immediate preservation of life or property.
(b)(1) Vehicles owned by a private security agency and operated by personnel who are registered with the Department of Consumer Affairs under Article 3 (commencing with Section 7582) of Chapter 11.5 of Division 3 of the Business and Professional Code may be equipped with a flashing amber warning light system while the vehicle is operated on a highway, if the vehicle is in compliance with Section 27065 and is distinctively marked with the words "PRIVATE SECURITY" OR "SECURITY PATROL" on the rear and both sides of the vehicle in a size that is legible from a distance of not less than 50 feet. 37 (b)(2) The flashing amber warning light system authorized under paragraph (1) shall not be activated while the vehicle is on the highway, unless otherwise directed by a peace officer, as defined in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code. (c) A peace officer may order that the flashing amber warning light system of a vehicle that is found to be in violation of this section be immediately removed at the place of business of the vehicle's owner or a garage.
(d) A flashing amber warning light system shall not be installed on a vehicle that has been found to be in violation of this section, unless written authorization is obtained from the Commission
The City Council was presented two options at their May 9, 2022 meeting:
1. Asking the RHCA Board to apply the California Vehicle Code within the City and then allowing RHCA to display the amber lights pursuant to California Vehicle Code Section 25279; or
2. Adopting a resolution or ordinance allowing RHCA to use the amber lights and posting signs within the City.
At the May 9, 2022 City Council meeting a motion was unanimously approved to follow the City Attorney’s suggested Option 2 authorizing the City Attorney to draft a resolution regulating RHCA’s use of a security vehicle with amber lights and provide input on the posting of signs to make the rule effective
DISCUSSION:
The City attorney has drafted a resolution as directed and the City Traffic Engineer has provided a memo agreeing with the recommendations and providing feedback on signage locations and size.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220414_RHCA_VehicleCode_RequestLetter.pdf
CL_AGN_220613_RHCA_AmberLight_TE_Memo.pdf
ResolutionNo1302_RHCA_AmberLights.pdf
38 39
Memorandum
TO: Elaine Jeng, PE, City Manager
FROM: Vanessa Munoz, PE, TE, City Traffic Engineer
DATE: June 6, 2022
SUBJECT: Adoption of California Vehicle Code Section 25279 This memorandum is in response to the request by the City to review the staff report dated May 9, 2022 regarding the Rolling Hills Community Association’s (RHCA) request to adopt the California vehicle code section 25279.
It is my understanding the RHCA purchased a vehicle for use by the gate staff and the RHCA legal counsel advised them to install a rooftop amber colored light bar on the said vehicle, and to comply with the California vehicle code (CVC) Section 25279 by adopting a resolution stating it applies to all roads within Rolling Hills.
I have reviewed the CVC Section 25279 and agree with the recommendation made for the gate vehicle and have no additional comments or concerns.
To comply with CVC Section 25279 signs shall be installed at the entrance to the community at each gate. This provides adequate notification and complies with the CVC. The sign shall be 24 by 36 in size.
40 Resolution No. 1302 -1-
RESOLUTION NO. 1302
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE ROLLING HILLS
COMMUNITY ASSOCIATION TO USE A PRIVATE SECURITY
PATROL VEHICLE WITH AMBER LIGHTS
RECITALS
A. The City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and B. The City is comprised of private roads owned and maintained by the Rolling Hills Community Association; and
C. California Vehicle Code Section 21107 authorizes the City to adopt rules and regulations by ordinance or resolution regulating vehicular traffic on privately owned and maintained roads; and
D. The RHCA has informed the City that it has purchased a security patrol vehicle with an amber colored light bar for use by RHCA personnel for security purposes; and
E. The City does not currently authorize operation of vehicles with amber colored light bars on vehicles within the City limits; and F. The City seeks to allow only personnel designated as private patrol operators by RHCA to use the security patrol vehicle with the amber colored light bar for security purposes.
NOW, THEREFORE, the City Council of the City of Rolling Hills does hereby resolve, determine, find, and order as follows:
Section 1. The City Council hereby authorizes personnel designated as private patrol operators by RHCA to display flashing amber warning lights on the front, rear, or sides of its security vehicle, subject to the following additional conditions:
(1) the vehicle must be marked with the words “RHCA PRIVATE SECURITY PATROL”
(2) the vehicle must be used exclusively on privately owned and maintained roads within the boundaries of the City.
(3) the amber warning lights may only be turned on in response to emergency calls to RHCA for the immediate preservation of life or property. 41 Resolution No. 1302 -2-
Section 2. Upon the immediate approach of the RHCA Private Security Patrol vehicle which is flashing amber warning lights that is visible, under normal atmospheric conditions, from a distance of one thousand feet to the front of the vehicle, the surrounding traffic shall, except as otherwise directed by a traffic officer or Deputy Sheriff, do the following:
A. The driver of every other vehicle shall yield the right-of-way and shall immediately drive to the right-hand edge or curb of the road, clear of any intersection, and thereupon shall stop and remain stopped until the authorized RHCA Private Security Patrol vehicle has passed.
B. All pedestrians upon the road (including those riding bicycles, skateboards, roller skates or horses) shall proceed to the nearest curb or place of safety and remain there until the authorized RHCA Private Security Patrol vehicle has passed.
Section 3. This Resolution shall be effective upon the City Manager posting signs at the Crest Gate, City Hall Gate, and Eastfield Gate giving notice of the operation of the RHCA private security patrol on privately owned and maintained roads within the boundaries of the City.
PASSED, APPROVED, AND ADOPTED this 27th day of June, 2022. ______________________________
JAMES BLACK, MD
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
42 Resolution No. 1302 -3-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1302 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AUTHORIZING THE ROLLING HILLS
COMMUNITY ASSOCIATION TO USE A PRIVATE SECURITY
PATROL VEHICLE WITH AMBER LIGHTS
was approved and adopted at a regular meeting of the City Council on the 27th day of June, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
43 Agenda Item No.: 7.I
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR
SERVICES RELATING TO STORMWATER MANDATE COMPLIANCE
DATE: June 27, 2022
BACKGROUND:
Kathleen McGowan has consulted for the City since 2003. She has familiarity and understanding of the City’s unique character and requirements and has been effective in negotiating on the City’s behalf with Regional Board staff. McGowan Consulting, LLC (McGowan) assists City staff not only in implementing the permit requirements, but also in coordinating and leveraging efforts being implemented by other consultants and contractors so that the City’s program and annual reports are comprehensive.
McGowan provides valuable and needed professional resources and depth for meeting the broad requirements of the MS4 Permit. Moreover, continuing the contract with McGowan provides other important advantages. First, McGowan is very familiar with Rolling Hills’ unique characteristics. Second, McGowan continues to provide for cost sharing and economies of scale, as work products and time are shared among local clients who have similar characteristics and compliance requirements. Finally, McGowan is well regarded and recognized as knowledgeable, practical, responsive and effective in working with the RWQCB and City staff.
McGowan was instrumental in negotiating on the City’s behalf for a modification to the permit requirements that allows the City to participate with the Peninsula agencies in a Coordinated Integrated Monitoring Program (CIMP) even though the City Council chose not to participate in the Peninsula Enhanced Watershed Management Program (EWMP). This allowed the City to reduce the cost of monitoring by participating in a joint monitoring effort rather than implementing these requirements individually.
Over the past two years, McGowan has coordinated with the City’s contracted hydrology and monitoring consultant, NV5, to document the retention capacity of the Sepulveda Canyon drainage system. The research shows that the net effect of Rolling Hills’ low density planning 44 and land development standards combined with its extensive network of natural canyon drainage systems promotes stormwater retention and infiltration up to and including the runoff from the 85th%, 24-hr storm event. McGowan has used this data to prepare an addendum to the Palos Verdes Peninsula Watershed Management Program (WMP) that includes the City.
Indications from the LA Water Board show they are inclined to accept the addendum and a final decision is pending.
McGowan has also been coordinating with Torrance staff on including Rolling Hills in the Torrance Airport Stormwater Basin project, which may be needed if the addendum to the WMP is not approved. McGowan represents Rolling Hills in discussions with Peninsula agencies on stormwater issues.
DISCUSSION:
McGowan Consulting is proposing a cost of $65,000 plus a 10% contingency of $6,500 for a not to exceed amount of $71,500 for Fiscal Year 2022-2023. This is $27,595 lower than last year's proposal due to the fact that the revised EWMP to include the City is only a one-time cost.
McGowan's scope of services is designed to assist the City in implementing its individual requirements under the Regional Permit including supporting the City in decision-mak ing and review of the Peninsula CIMP, cooperative implementation of the Peninsula WMP, planning and budgeting for expenditure of the City’s Municipal Safe Clean Water funds, and representing the City’s interests in negotiations with the LA Water Board. This proposal has been prepared with the assumption that the City’s participation in the WMP as an 85th%, 24-hour stormwater runoff retention area will be approved and become effective for reporting year 2022-2023 (FY2022-23). However, it is the nature of regulatory -driven programs to be subject to uncertainty and unpredictable developments, and as such a 10% contingency has been included for additional unplanned assistance to be used only when authorized by the City.
FISCAL IMPACT:
The cost estimate for the proposed scope of work is $71,500, including a 10% contingency fee of $6,500 to cover unforeseen events. Safe Clean Water Municipal Program Funds will cover $33,000 with the remainder programmed into the FY 2022/23 Budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
RH-MS4-ProposalLetter-FY2223(2022-06-01).pdf
RH-MS4_SOS_FY2022-23(Final).pdf
CA_AGR_220613_McGowan_Amend05.pdf
MCGOWAN CONSULTING LLC, Agrmnt_ 2015-18_Signed.pdf
McGowan 1stAmendment 2018-2020 SIGNED.pdf
Second Amendment McGowan Agreement 4-17-19.pdf
3rd Agreement McGowan Consulting LLC Agreement 2020_07_29.pdf PSA 4th Amendment signed 06.29.2021.pdf
45 MCGOWAN CONSULTING, LLC
412 Olive Avenue, #189, Huntington Beach, CA 92648
310-213-4979 [email protected]
June 1, 2022
Elaine Jeng, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
RE: PROPOSAL FOR MS4 PERMIT CONSULTING FY2022-23
Dear Ms. Jeng:
McGowan Consulting is pleased to provide the enclosed scope of services and cost estimate to assist the City of Rolling Hills (City) in implementing the requirements of the Municipal Stormwater Permit during fiscal year 2022-2023. As you are aware, we specialize in providing customized stormwater quality and watershed protection consulting services to small municipal clients and have an in-depth understanding of the City’s particular challenges and constraints. Over the past two years, we have coordinated with the City’s contracted hydrology and monitoring consultant to document the retention capacity of a representative canyon drainage system in the City as evidence that the net effect of Rolling Hills’ low density planning and land development standards combined with its extensive network of natural canyon drainage systems is to promote stormwater retention and infiltration up to and including the runoff from the 85th%, 24-hr storm event. We then used this data to assist City staff in the preparation of an addenedum to the Palos Verdes Peninsula Watershed Management Program (WMP) to include the City as an 85th%, 24-hr stormwater runoff retention area and obtain deemed-compliance with TMDL waste load allocations. Indications from LA Water Board staff based on discussions and comments received on the City’s proposed WMP addendum are that they are inclinded to accept this approach.
Final acceptance of the City’s deemed compliance approach will be a unique accomplishment among the 84 municipalities in Los Angeles County.
Meanwhile the Regional Municipal Stormwater Permit (Regional Permit)1 was adopted on July 23, 2021 and became effective on September 11, 2021, replacing the previous 2012 Los Angeles Municipal Stormwater Permit. While the Regional Permit is similar in many ways to the previous 2012 Permit, there are changes and expanded requirements in existing programs, as well as new requirements that must be implemented on an ongoing basis regardless of the means of demonstrating compliance with TMDL waste load allocations. Examples of new requirements applicable to the City include but are not limited to annual stormwater training of City staff in targeted roles, more detailed annual tracking and reporting of implementation activities, and tracking of performance metrics and costs for implementing these activities. McGowan Consulting has been working with City staff to initiate implementation of 1 Regional Phase I MS4 NPDES Permit. Order No. R4-2021-0105. NPDES Permit No. CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties 46 McGowan Consulting, LLC
ROLLING HILLS MS4 PERMIT CONSULTING FY2022-23 Page 2
these new requirements, however some program elements still need to be revised in accordance with the schedule provided in the Regional Permit.
This scope of services is designed to assist the City in implementing its individual requirements under the Regional Permit including supporting the City in decision making and review of the Peninsula Coordinated Integrated Monitoring Program, cooperative implementation of the Peninsula WMP, planning and budgeting for expenditure of the City’s Municipal Safe Clean Water funds, and representing the City’s interests in negotiations with the LA Water Board. This proposal has been prepared with the assumption that the City’s participation in the WMP as an 85th%, 24-hour stormwater runoff retention area will be approved and become effective for reporting year 2022-2023 (FY2022-23). However, it is the nature of regulatory-driven programs to be subject to uncertainty and unpredictable developments, and as such a ten percent contingency has been included for additional unplanned assistance to be used only when authorized by the City.
Please do not hesitate to contact me if you have any questions or require additional information or scope clarification. Thank you for the opportunity to continue to work with you and your colleagues and to serve the City of Rolling Hills.
Sincerely,
Kathleen C. McGowan, P.E., Principal
McGowan Consulting, LLC
Attachment:
Scope of Services and Cost Estimate
47 Scope of Services – Stormwater Permit Consulting
City of Rolling Hills FY2022-23
This scope of services is designed to assist the City of Rolling Hills with implementation of required programs in the Regional Phase I MS4 NPDES Permit – Order No. R4-2021-0105 – NPDES Permit No.
CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties (Regional Permit). The City has notified the Los Angeles Regional Water Quality Control Board (LA Water Board) of its intent to to participate in the Palos Verdes Peninsula Watershed Management Program and has submitted a required addendum to the Watershed Management Program and responded to LA Water Board comments. This proposal has been prepared with the assumption that the City’s participation as an 85th%, 24-hour stormwater runoff retention area will be approved and become effective for reporting year 2022-2023 (FY2022-23).
This scope of services is organized into tasks based on the Regional Permit program areas.
Task 1 - Program Management, Individual Reporting and Regulatory Support Task 2 - Public Information and Participation Program
Task 3 - Commercial Facilities Control Program [not applicable to the City] Task 4 - Planning & Land Development and Construction Programs Task 5 - Public Agency Activities Program
Task 6 - Illicit Discharge Detection and Elimination Program Task 7 - Watershed Planning and CIMP and TMDL Implementation Task 1 Program Management, Individual Reporting and Regulatory Support The Regional Permit affects a wide range of municipal activities and requires management and coordination of pollution prevention and implementation activities across municipal functions and among co-permittees. Task 1 is focused on stormwater program planning, coordination and reporting.
Subtask 1.1 Coordination, Communication and Project Management This subtask provides an allocation of time for McGowan Consulting to conduct stormwater program planning, coordination, and regular communication with City staff on action items and pending decisions needed, regulatory and watershed developments, and for internal coordination and project management. Time is also included in this subtask for periodic meetings or calls with City staff on the status of work progress. This effort will include working with City staff to create and maintain a required list of applicable staff positions and contractors who should receive stormwater annual training specific to their responsibilities and in tracking that new staff in these targeted positions are trained within 180 days of starting employment. This task also allocates time for assisting City staff in preparing staff reports to City Council to update them on progress of key stormwater program implementation topics, and attending City Council meetings when needed.
Subtask 1.2 Regional Permit Individual Annual Report
The Regional Permit requires the City to submit an Individual Annual Report to the Los Angeles Regional Water Quality Control Board (LA Water Board) by December 15th summarizing its stormwater management program activities during the preceding fiscal year (July 1st-June 30th). The Regional Permit 48 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 2 of 11 introduced a new reporting format with more detailed categorization and reporting of costs and tracking of measurable achievements; FY2022-23 will be the first time using the new format which is being deployed via the Los Angeles County-wide Watershed Reporting Adaptive Management & Planning System (WRAMPS) online reporting tool (https://wramps2.org/app/). Additionally, as part of the City’s contribution to the new Palos Verdes Peninsula Watershed Management Group (Peninsula WMG) progress reporting requirements, the City will need to update its progress on meeting Watershed Management Program (WMP) measures in WRAMPS on a semi-annual basis.
This subtask covers McGowan Consulting’s preparation of the City’s Individual Annual Report following the required format and content prescribed in the Regional Permit covering activities implemented and costs incurred by stormwater program and type during the reporting year. The City’s Individual Annual Report also supports the preparation of the Semi-Annual Watershed Report which is also due on December 15. BMcGowan Consulting will provide City staff a detailed list of information needed to complete the Individual Annual Report. Given receipt of the requested Individual Annual Report information in electronic format from City staff by September 15, a draft Individual Annual Report will be prepared using the updated WRAMPS online reporting tool for City staff review by November 1. A two-week turnaround for City staff review with a consolidated set of comments, and a single revision of the annual report are assumed to meet the December 15th submittal deadline. Following submittal of the report, an electronic copy of the Individual Annual Report and its supporting files will be provided for the City’s records. Time is also allocated in this subtask to upload the City’s semi-annual progress reporting information into WRAMPS for submittal to the watershed lead.
It is assumed that the City will continue to contract separately for monitoring of trash consistent with its approved Trash Monitoring and Reporting Program and that information will be provided to McGowan Consulting in spreadsheet format required by the Regional Permit for inclusion in its Individual Annual Report.
Subtask 1.2 Deliverables:
• Draft and final Regional Permit Individual Annual Report Subtask 1.3 Permit-wide Coordination and Regulatory Suppport This subtask includes time to participate in virtual Co-Permittee meetings and conference calls to share information, resources and address challenges cooperatively amongst the Co-Permittees of the Regional Permit and for coordination with other Permittees on implementation strategies for new Regional Permit provisions, such as participation in LA Permit Group meetings, the County of Los Angeles’s WRAMPS workshops and Technical Working Group meetings. This subtask also allocates time for McGowan Consulting to track and review regulatory actions affecting the City’s stormwater program such as new or revisions to statewide water quality standards applicable to MS4 permits, statewide permitting policies, precedential State and Regional Water Board orders, and issuance or reconsideration of Total Maximum Daily Loads (TMDLs). McGowan Consulting’s effort for this subtask has been reduced based on the assumption that actual time will be be distributed among several municipal clients.
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ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 3 of 11 Task 2 Public Information and Participation Program
Each Permittee is responsible for developing and implementing a Public Information and Participation Program (PIPP) that addresses specific Regional Permit and Peninsula WMP requirements. Each of the required elements of the PIPP may be met by the City either through a County-wide, watershed group, individual program approach, and/or through partnerships with State or National stormwater member agencies, or a combination of approaches. The Palos Verdes Peninsula Watershed Management Group (Peninsula WMG) has committed to joint development of certain elements of the PIPP which are addressed in Subtask 8.2. The City’s solid waste franchisee disseminates information to residents and businesses on proper handling of wastes such as: vehicle waste fluids, household waste materials, construction waste materials, organic waste and animal waste. City staff disseminate opportunities for participation in pollution prevention activities and events to residents and businesses via e-news and Blue Newsletter. Accordingly, the City’s PIPP obligations will be met through a combination of individual City activities, outreach material developed in collaboration with the other members of the Peninsula WMG, promotion of local environmental events and workshops hosted by other organizations, as well as County-wide outreach and engagement efforts including those implemented through the Safe Clean Water Program. The Regional Permit requires documentation and tracking of information on the City’s PIPP activities, including the (1) date of activity; (2) method of dissemination, (3) targeted behavior; (4) targeted pollutant; (5) targeted audience; (6) culturally effective methods; (7) metric(s) for measuring effectiveness of activity, and related information necessary for measuring effectiveness.
Subtask 2.1 PIPP Implementation
This subtask includes an allocation of time to track the City’s PIPP activities via metrics identified in collaboration with City staff in a spreadsheet database to be updated annually. This scope of work includes a meeting with City staff at the beginning of the fiscal year to discuss the anticipated PIPP activities and associated metrics to be tracked during the year and to gather information on the metrics tracked during the preceding year. McGowan Consulting will update the spreadsheet database following this meeting and will work with City staff to track the metrics throughout the year for compilation in the City’s next Individual Annual Report.
This task also provides an allocation of effort for McGowan Consulting to support the City as needed in its efforts to disseminate public outreach materials and encourage community engagement on stormwater and related environmental programs. This support may include reviewing and recommending changes to the Environmental Programs website material and/or recommendations for information to be disseminated to the public via the City’s Blue Newsletter.
It is assumed that City staff will be responsible for making as-needed recommended updates to its website content.
Subtask 2.1 Deliverables:
• Annual update of City’s individual PIPP activities database and metrics for tracking effectiveness Subtask 2.2 Safe Clean Water Municipal Program
The Safe Clean Water (SCW) Program, also known as Measure W, provides dedicated funding to increase local water supply, improve water quality and protect public health with a key goal of supporting 50 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 4 of 11 municipalities in implementing new efforts to meet Regional Permit water quality objectives. The City receives approximately $100,000 annually in Municipal Program Funds and accordingly has annual planning and reporting responsibilities for the expenditure of these funds as outlined in the City’s Municipal Transfer Agreement with Los Angeles County Flood Control District (LACFCD). The Municipal SCW Annual Plan and the Municipal SCW Annual Progress/Expenditure Report must be prepared and submitted via the SCW online reporting tool following the structure and detailed content required by the tool. The tool is mounted on the Los Angeles County Safe Clean Water Program website (SafeCleanWaterLA.org) where the plans and reports are also posted for public transparency and accountability.
This subtask provides for McGowan Consulting to assist the City by preparing the Municipal SCW Annual Progress/Expenditure Report for FY2021-22 and the Municipal SCW Annual Plan for FY2023-24 using the SCW online reporting tool based on a similar level of effort experienced preparing these plans and reports for the City during FY2021-22. Authorized City staff must approve and submit the final Municipal SCW Annual Progress/Expenditure Report and Annual Plan to the LACFCD via the SCW reporting tool.
Municipal SCW Annual Progress/Expenditure Report (due in December): McGowan Consulting will prepare a list of information necessary to prepare the draft Municipal SCW Annual Progress/Expenditure Report covering the preceding fiscal year (FY2021-22). Within six weeks of receiving the requested information, McGowan Consulting will prepare the draft Municipal SCW Annual Progress/Expenditure Report for City staff review. A consolidated set of comments from City staff, and a single revision of the report to incorporate City staff comments are assumed.
Municipal SCW Annual Plan (due by April 1): McGowan Consulting will meet with City staff in January to identify anticipated Municipal SCW Program expenditures for the upcoming fiscal year (FY2023-24) and then will provide a list of additional information items necessary to prepare the Municipal SCW Annual Plan. Given receipt of the requested information from City Staff by February 1st, McGowan Consulting will prepare a draft Municipal SCW Annual Plan for City staff review by March 1st. A two-week turnaround for City staff review, with a consolidated set of City staff comments, and a single revision of the annual plan are assumed.
It is assumed that City staff will be responsible for adherence to the SCW Program financial documentation and audit requirements, compliance with revenue transfer agreement requirements, operation in accordance with best practices and strict accountability for funds, receipts and disbursements as delineated in the SCW Program Municipal Program Transfer Agreement.
Subtask 2.2 Deliverables:
• Draft and Final Municipal SCW Annual Plan
• Draft and Final Municipal SCW Annual Progress/Expenditure Report Task 4 Planning & Land Development and Development Construction Programs The Planning & Land Development and Construction Programs are both applicable to public and private development projects and there are separate and cross-cutting requirements in these programs.
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ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 5 of 11 Subtask 4.1 Planning & Land Development Program Training & Tracking The Planning and Land Development provisions of the Regional Permit require the City to ensure that Priority Development Projects provide for permanent measures to reduce storm water pollutant loads from the development site by conditioning approval of these projects with Low Impact Development (LID) requirements. Qualifying capital improvement projects are also subject to LID requirements.
This subtask provides for preparation and delivery of a virtually accessible training on the Planning & Land Development Program requirements of the Regional Permit consistent with the City’s implementation policies and procedures. This subtask also provides an allocation of time for entering Priority Development Projects subjected to LID into the WRAMPS online tool for tracking and annual reporting.
Subtask 4.1 Deliverables:
• Virtual training session for Community Development, Management and contract staff on the Planning & Land Development requirements
Subtask 4.2 Construction Program Training
The City is required to implement a Construction Program to track and ensure appropriate BMPs are being implemented on construction sites within its jurisdiction. The City must also ensure that developers of construction sites larger than one acre are obtaining coverage under the Statewide Construction General Permit (CGP), have an approved LID Plan in place prior to the City’s issuance of a grading or building permit, and that these sites are inspected for effective stormwater BMPs at frequencies consistent with the Regional Permit requirements.
This subtask provides for preparation and delivery of a virtually accessible training on the Construction Program requirements of the Regional Permit. This training will be distinct from the Planning & Land Development training module to provide flexibility for targeted City and contract staff to access the training at their convenience as appropriate to their job responsibilities. This task also includes time to track and review reporting via the State Board’s online SMARTS system by construction sites disturbing one acre or more within the City.
It is assumed that the City will utilize contracted or in-house practitioners that are trained and knowledgeable in CGP requirements for any municipal capital improvement projects one acre and larger consistent with the State Water Board Qualified QSD/QSP program since the training provided by McGowan Consulting is primarily focused on the Regional Permit Construction Program requirements and is not equivalent to the two- or three-day training required for practitioners of the CGP.
Subtask 4.2 Deliverables
• Virtual training session for Community Development, Management and contract staff on the Regional Permit Construction Program requirements
Subtask 4.3 Expanded LID Support
McGowan Consulting understands the City intends to establish a program of expanded low impact development for new and redevelopment projects through effective site design requirements. Broader 52 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 6 of 11 application of effective site design practices to development projects will distribute stormwater detention and retention across more properties in the City thereby increasing overall stormwater capture in the City and supporting the City’s 85%, 24-hour stormwater retention compliance approach.
Effective site design preserves and/or creates natural landscape features that promote percolation of stormwater on-site, minimizes impermeable surfaces that create runoff, and uses permeable paving for exterior paved surfaces where feasible. Effective site design practices are no more complex than what is normally undertaken by architects and landscape designers for a typical new or redevelopment project and therefore can be applied to most new and redevelopment projects during planning and design, regardless of whether they trigger the numeric performance requirements of Priority Development Projects as defined in the Regional Permit.
This subtask provides an allocation of time for McGowan Consulting to assist City staff in developing guidelines and outreach materials for implementation of the program.
Task 5 Public Agency Activities Program
The Public Agency Activities program focuses on public works maintenance and capital improvement activities. The Regional Permit requires implementation of BMPs to minimize water quality impacts from the maintenance of public facilities, including parks, streets, storm drain infrastructure, recreational and other municipally owned or operated facilities.
The City is required to maintain an updated electronic inventory or database of all public facilities that are potential sources of pollutants in stormwater runoff; incorporation of facility information into GIS is recommended but not required by the Regional Permit. The inventory must also identify potential for stormwater pollutant generation activities at each facility and the BMPs that are implemented to address them. The City’s facility inventory was previously developed in spreadsheet format in 2016, and the Regional Permit newly requires the addition of Permittee-maintained roads and catch basins to the inventory. McGowan Consulting will meet with management staff to verify the accuracy of the City’s public facility inventory and to identify significant modifications or other changes that have occurred since 2016 that require reassessment of specific facilities and/or revision of the inventory. This subtask includes time for McGowan Consulting to conduct site visits/assessments at up to three (3) municipal facilities selected by City staff to assess significantly revised conditions for purposes of updating the facility inventory. It is assumed that City staff will contract separately for conversion of some or all of the facility inventory to GIS if City staff determines it is appropriate.
The City must annually train all employees in targeted positions whose interactions, jobs, 6ctiveities affect stormwater quality. This training requirement also applies to contractors performing privatized/contracted municipal services such as solid waste collection or landscape maintenance. This subtask provides for McGowan Consulting to prepare and provide virtually accessible training for targeted City staff and contracted service providers. The training will provide an overview of the permit requirements for context and then focus most of the training on municipal operation and maintenance activities with the potential to impact stormwater quality.
The Regional Permit further specifies that contractors hired by the City to conduct public works activities that may affect stormwater quality be contractually required to implement and maintain BMPs for the 53 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 7 of 11 work they are conducting. This subtask includes an allocation of time for McGowan Consulting to prepare template language for insertion in public works contracts.
Task 5 Deliverables:
• Up to three (3) public facility site visits/assessments with recommendationed revisions to the facility inventory
• Virtual training session for targeted public works staff and contractors • Template language for insertion in public works contracts Task 6 Illicit Discharge Detection and Elimination Program Training The Regional Permit requires the City to continue to implement its Illicit Discharge Detection and Elimination (IDDE) program to detect and identify the source of suspected illicit discharges and to implement procedures for eliminating confirmed illicit discharges. This task provides for preparation and delivery of an interactive or virtually accessible required annual training for field staff on the identification and reporting of illicit discharges.
Although the City’s IDDE procedures manual must be updated once during the five-year Regional Permit term, it is assumed that such an effort will be deferred to a later year within the permit term in favor of updating the Public Facility Inventory in FY2022-23 as described in Task 5 a to allow balancing of the City’s annual stormwater costs.
Task 6 Deliverable:
• Virtual training session on the IDDE program with anonymous online quiz to assess effectiveness of the training
Task 7 Watershed Group Planning and Coordination
The Coordinated Integrated Watershed Management Program (CIMP) and Watershed Management Program (WMP) are being implemented cooperatively by the Peninsula WMG in accordance with the requirements of the Regional Permit. The City has been participating in CIMP implementation through a separate contracting mechanism under an MOU administered by the City of Rancho Palos Verdes in coordination with the Peninsula WMG member agencies. The WMP was revised in 2021 to newly include the City of Rolling Hills as an 85th %, 24-hr stormwater runoff retention area and to update the WMP based on monitoring data collected and stormwater capture projects implemented over the past five years. The Peninsula WMG is currently responding to comments from the LA Water Board on the revised WMP and making further revisions as necessary. The City is also participating in the Harbor Regional Monitoring Coalition MOU to meet its monitoring obligations under the Greater Los Angeles and Long Beach Harbors Toxics TMDL. The Harbor Regional Monitoring Coalition (Harbor RMC) meets quarterly to coordinate TMDL compliance monitoring and reporting in the harbors.
Task 7.1 Watershed Group Planning & Coordination
The Peninsula WMG meets monthly to plan and coordinate compliance monitoring and implementation activities for both the CIMP and WMP and TMDL regulatory issues. This subtask includes McGowan Consulting time for meeting preparation and attendance at twelve (12) Peninsula WMG meetings, with time for this effort distributed among three Peninsula municipal clients. Additional time is included for 54 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 8 of 11 periodic coordination meetings among the Peninsula WMG consulting team members. Time for participation in quarterly Harbor RMC meetings is also included with that effort distributed between two Peninusula municipal clients.
Task 7.2 CIMP Review & Support
During FY2022-23 the Peninsula CIMP must be revised to align with the Regional Permit monitoring and reporting requirements and to make adaptive management changes planned for the benefit of the Peninsula WMG agencies. This subtask allocates time for McGowan Consulting to provide review and comment on the draft and final revisions of the CIMP prior to submittal to the LA Water Board for review.
This subtask also allocates time for McGowan Consulting to provide review and comment on the draft and final annual Integrated Monitoring Compliance Report to be prepared by the CIMP Consultant.
Lastly, this task provides time for McGowan Consulting to review results of sampling events and attend monthly 30-minute coordination calls with the Peninusula WMG and CIMP consulting teams to make asneeded implementation and adaptive management decisions. McGowan Consulting time for this subtask has been reduced based on the assumption that it will be be distributed among three municipal clients.
Task 8 WMP Joint Implementation Activities
The Peninsula WMG members have been undertaking certain WMP implementation tasks in a cooperative manner with effort for carrying out these tasks distributed equitably between the consultant for the City of Rancho Palos Verdes and McGowan Consulting as consultant for the City of Rolling Hills Estates, Palos Verdes Estates and Rolling Hills. This task provides for McGowan Consulting to perform the City’s share of the following cooperative WMP implementation subtasks.
Subtask 8.1 Semi-Annual Watershed Progress Report Assistance & Review The Regional Permit newly requires the submittal of semi-annual Watershed Progress Reports to the LA Water Board which are due on December 15 and June 15. Although the consultant for the City of Rancho Palos Verdes will lead this submittal, this is necessarily a cooperative effort and as such, McGowan Consulting will provide assistance in compiling key elements of these reports and will also provide review and comment on the draft and final semi-annual progress reports.
Subtask 8.2 Joint Public Outreach Content Development & Metrics The Peninsula WMG in collaboration with the Beach Cities WMG has been developing and disseminating stormwater outreach website content to the local community via the South Bay Cities Council of Governments (SBCCOG) website. This outreach program has been managed and facilitated by McGowan Consulting, supported by website hosting services subcontracted with the SBCCOG. This outreach program also includes the development of periodic supplemental outreach pieces for dissemination through the participating jurisdictions’ e-news and social media channels to extend the reach of the messaging and draw traffic to the website content.
The ongoing scope of this subtask is anticipated to include annual revision and refreshing of webpage content on the SBCCOG website platform. The Regional Permit newly requires Permittees to track metrics on the effectiveness of their public outreach and participation efforts which will be implemented in part through collection of website metrics from the SBCCOG hosting service. Additionally, the effort in this subtask may include development of one or more targeted public outreach pieces to address topics relevant to the stormwater management program with support by subcontracted graphic design 55 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 9 of 11 services as needed. McGowan Consulting’s level of effort and supporting contract services for this subtask are assumed to be similar to those in previous years and will continue to be offset through combined work for the Beach Cities WMG including shared subcontracting costs for website hosting and as-needed graphic design.
Cost Estimate
McGowan Consulting will deliver the services described in the foregoing Scope of Services for an estimated cost of $65,000 based on time and materials as detailed in the following Budget Table and FY2022-23 Rate Schedule. To provide flexibility to best meet the needs of the City in addressing the requirements of the Regional Permit, it is understood that reallocation of level-of-effort between tasks and subtasks may occur so long as the total contract amount is not exceeded. Given the nature of regulatory-driven programs which are subject to changing requirements and unpredictable developments, an additional ten percent contingency in the amount of $6,500 is also recommended to be used only when authorized by the City to support additional assistance that is unplanned.
Labor rates for FY2022-23 are shown in the Rate Schedule and include automobile mileage, parking fees, and routine printing and copying. Invoices will be submitted based on actual time expended by each McGowan Consulting staff member in accordance with the rate schedule. Other direct costs chargeable to the project may include subcontracted website hosting, graphic design, illustration, and translation services; and other direct project costs not specifically included in labor rates. 56 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 10 of 11 Fiscal Year 2022-2023 Budget Table
Stormwater Consulting Services
Task Description Labor
Hours
Estimated
Cost
1.1 Coordination, Communication and Program Management 50 $ 8,500
1.2 Regional Permit Individual Annual Report 50 $ 8,400
1.3 Permit-wide Coordination and Regulatory Support 18 $ 2,900
2.1 Public Information & Participation Program Implementation 24 $ 3,600
2.2 Safe Clean Water Municipal Program + 50 $ 8,400
4.1 Planning & Land Development Program Training & Tracking 22 $ 3,600
4.2 Construction Program Training 20 $ 3,300
4.3 Expanded LID Support + 32 $ 5,300
5 Public Agency Activities Program 40 $ 6,600
6 Illicit Discharge Detection and Elimination Training 12 $ 1,800
7.1 Watershed Group Planning & Coordination 24 $ 4,000
7.2 CIMP Review and Support 15 $ 2,500
8.1 Semi-annual Watershed Progress Report Assistance & Review 12 $ 2,000
8.2 Joint Public Outreach Content Development & Metrics 14 $2,100 Other Direct Costs - Includes subcontracted website hosting by SBCCOG and graphic design services for outreach materials
$ 2,000
Total Estimated Costs $ 65,000
Contingency @ 10% $ 6,500
+ indicates costs planned to be covered by the SCW Municipal Program Funds 57 McGowan Consulting, LLC
ROLLING HILLS STORMWATER CONSULTING FY2022-23 Page 11 of 11 McGowan Consulting, LLC
Labor Rates - Contract Year 2022-231
Professional Staff Rates
Principal $175 per hour
Sr. Scientist $145 per hour
Staff Scientist $63 per hour
Expenses
Labor rates include automobile mileage within greater Los Angeles and Orange County area, parking, routine printing and copying
Other direct costs chargeable to the project include: graphic layout and illustration, webpage design and hosting, translation services, report reproduction and binding, courier services, blueprint services, graphics services, project-specific publications, and any other direct project costs not included in the labor rates. 1 Labor rates to be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated by the U.S. Department of Labor Bureau of Labor Statistics 58 FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Fifth Amendment to Professional Services Agreement is entered into by and between the City of Rolling Hills, a municipal corporation (“City”) and McGowan Consulting LLC (“Consultant”) upon full, written execution by both parties.
RECITALS
A. City and Consultant are parties to that Professional Services Agreement dated July 15, 2015 (the “Agreement”) by which City engaged Consultant for environmental consulting services pertaining to the implementation of the Municipal Separate Storm Sewer System Permit (MS4) and Total Maximum Daily Load (TMDL) implementation under the requirements of the Federal Clean Water Act.
B. The Agreement has been amended by a First Amendment to the Agreement dated July 26, 2018 (the “First Amendment”), a Second Amendment to the Agreement dated April 17, 2019 (the “Second Amendment”), a Third Amendment to the Agreement dated July 29, 2020 (the “Third Amendment”), and a Fourth Amendment to the Agreement dated June 29, 2021 (the “Fourth Amendment”) by which City continued Consultant's engagement to perform MS4 permit consulting services.
C. City and Consultant now desire to further amend the Agreement for a fifth time in order to engage Consultant to perform MS4 permit consulting services for the 2022-2023 fiscal year and to establish compensation for such services (the “Fifth Amendment”).
NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:
A. Section 2 “SCOPE OF WORK” of the Agreement is amended to read as follows:
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the scope of work attached as Exhibit A, and incorporated herein by this reference.
B. Section 3 “COST” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Exhibit A.
Total expenditures made under this Agreement shall not exceed the sum of $35,850 for FY 2015- 16; $39,976 for FY 2016-17; $39,468 for FY 2017-18; $46,996 for FY 2018-19; $46,992 for FY 2019-20; $70,605 for FY 2020-21; $99,095 for FY 2021-22; and $71,500 (inclusive of 10% contingency fee) for FY 2022-23 services in the attached Exhibit A. All such fees include automobile mileage, parking fees, routine printing and copying, photography, travel, attendance at meetings and routine miscellaneous costs incurred during the term. No increase in fees will be allowed during the life of this Fifth Amendment.
Any increase in contract amount or scope shall be by express written amendment approved by the City and CONSULTANT.
C. Section 9 “TERM” of the Agreement is amended to read as follows:
The term of the Agreement is extended until June 30, 2023. 59 D. Except as above modified, in all other respects the Agreement as previously amended is hereby affirmed and in full force and effect.
ATTEST CITY OF ROLLING HILLS
__________________________________ ___________________________________ Christian Horvath, City Clerk Date ELAINE JENG Date
MCGOWAN CONSULTING, LLC
___________________________________
KATHLEEN MCGOWAN Date
EXHIBIT A
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Agenda Item No.: 7.J
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S
APPLICATION TO LOS ANGELES COUNTY DEPARTMENT OF PUBLIC
HEALTH FOR REPLACEMENT OF SEPTIC TANK SERVING THE MAIN
GATE AND AUTHORIZE CITY MANAGER TO SIGN.
DATE: June 27, 2022
BACKGROUND:
In a letter dated April 11, 2022, the Rolling Hills Community Association (RHCA) requested to install a new septic tank to service the Main Gate. The referenced letter noted that the replaced septic tank would also serve the new kitchen and restroom proposed for the tennis courts common area.
The RHCA leases the tennis courts, and the City Hall campus from the City. Per the lease agreement, the RHCA maintain and operates the tennis courts. To replace the referenced septic tank, located in the area adjacent to the guest lane approaching the Main Gate, a permit is required from the Los Angeles County Department of Public Health. As the owner of the property, RHCA is requesting that the City submit the required forms to the Los Angeles County Department of Public Works to commence the permitting process. RHCA has a contractor, Peninsula Septic Service on standby to implement the tank replacement upon permit issuance.
The City and the RHCA planned separate projects at the tennis courts. The RHCA plans to improve the common areas of the tennis courts to add amenities like a restroom, kitchen, and a gazebo. To comply with the American with Disability Act (ADA), the City plans to bring the walkways of the tennis courts to ADA standards. Over the last three years, these improvements have been placed on hold.
The proposed amenities would add effluent to the existing septic tank and would trigger tank replacement by the Los Angeles Department of Public Health. In light of the City's 8" sewer main project, the RHCA decided to hold off on the septic tank replacement in the event that that the City constructs the 8" line, the effluent from the proposed amenities could be 122
discharged to the sewer main instead of the septic tank.
The 8" sewer main has been in the design phase for the past 12 months and at the January 2022 City Council Strategic Planning Session, the City Council decided not to dedicate General Fund to construct the 8" sewer main line. Instead, the City Council discussed pursing grant funds for the project. In consideration of the City Council's actions, the RHCA decided to revisit the septic tank replacement project.
At the May 9, 2022 City Council meeting, staff was directed to communicate with the RHCA that the Council was in support and requested a copy of the latest plans including the location of the new septic tank.
At the May 23, 2022 City Council meeting, directed staff to hold the item, ascertain if the City Attorney found the agreement acceptable and if so return for approval at the June 13, 2022 City Council meeting.
DISCUSSION:
The RHCA has provided their application including plans as requested. The City Attorney has reviewed and modified the agreement. It is attached for Council's review and approval.
FISCAL IMPACT:
There is no fiscal impact to complete the permitting forms requested by the RHCA.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PW_CHC_220608_TC_RHCA_Septic_LACoDPH_App_rev.pdf
PW_CHC_220607_TC_RHCA_Septic_GeoTech.pdf
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Agenda Item No.: 9.A
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT:
ZONING CASE 21-16: REQUEST FOR APPROVAL FOR A SITE PLAN
REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RETAINING
WALL; CONDITIONAL USE PERMIT FOR A RECREATIONAL GAME
COURT; AND VARIANCE TO EXCEED THE MAXIMUM PERMITTED
LOT DISTURBANCE FOR A PROPERTY LOCATED AT 18 EASTFIELD
DRIVE (LOT 69-A-EF) (RICH)
DATE: June 27, 2022
BACKGROUND:
On May 17, 2022, the Planning Commission adopted Resolution No. 2022-05 approving Zoning Case No. 21-16 for a Site Plan Review for grading and construction of a new retaining wall; Conditional Use Permit for a recreational game court; and Variance to exceed the maximum permitted lot disturbance. The resolution was adopted unanimously, 4-0, with one commissioner absent.
Zoning, Location, and Lot Description
The property located at 18 Eastfield Drive is zoned RAS-1 and has a net lot area of 68,826 square feet (1.58 acre). On December 17, 1996, the Planning Commission approved a Site Plan Review request for a new single-family residence and other improvements to replace an existing residence on the subject property. On July 21, 1998, the Planning Commission approved a Conditional Use Permit to construct a cabana and modification to the 1996 Site Plan Review approval for additional grading. On June 14, 2005, the Planning Commission approved a Site Plan Review for grading and construction of a stable and corral, a Conditional Use Permit to convert an existing stable into a recreation room, and a variance to exceed the maximum permitted disturbed area on the lot.
The lot is developed with a 5,265-square-foot single-family residence and a 1,284-square-foot garage. There are three existing building pads on site with approximately 50 feet difference in 152
elevation. The highest point is located closest to the roadway easement on the western portion of the property; the lowest portion is located in the eastern portion of the lot near the existing stable and corral. The existing residence and garage are located on the Pad 1, which is 26,083 square feet and located closest to the roadway easement; Pad 2 is 12,342 square feet in the middle of the property and contains a swimming pool, pool house, and garden. Pad 3, in the rear portion of the property, is 7,439 square feet and includes the existing stable and corral and proposed recreational game court.
DISCUSSION:
Applicant Request
The applicant is requesting a site plan review for overall grading of 886 cubic yards and construction of a 1,697-square-foot recreational game court, pond, potting shed, chicken coop, hardscape, and landscape. All grading will be balanced on site. A Conditional Use Permit is requested for the construction and use of the recreational game court, which is intended to be used as a pickleball court.
In 2005, a variance was approved to allow lot disturbance up to 48.4%, which exceeds the maximum allowed of 40%. The current application further increases lot disturbance by 1.5% for a total of 49.9%.
The applicant proposes to regrade the downward slope adjacent to the pool patio level to flatten the pad and be more useful for agricultural purposes. A chicken coop, potting shed, and landscaping are included in the proposal. A pathway will be provided to access the lower slope leading to the existing barn and stable and proposed recreational game court. The proposed project includes grading that will improve drainage flow.
Code Enforcement
A code enforcement case was opened in 2020 in regards to expired permits for additions, an open lattice patio cover, detached stable, basement, storage room, and grading. The current condition of the site shows grading work that has been started and trenches that have been dug to install piping. The retaining walls for the recreational game court have already been constructed and will be modified to meet the requirements of the Municipal Code. The existing wall will be lowered one-foot three-inches and a second wall will be installed in front to create a terraced effect.
Conditional Use Permit (CUP)
Per Rolling Hills Municipal Code (RHMC) Section 17.16.040(A)(5), a Conditional Use Permit is required for a recreational game court subject to the conditions in RHMC Section 17.16.210(A) (7). The applicant is requesting approval of a Conditional Use Permit for the proposed 1,697- square-foot recreational game court in the rear portion of the property next to the stable and corral.
Variance to further exceed lot disturbance
As mentioned, the Planning Commission approved a Variance in 2005 to exceed the maximum allowed lot disturbance of 40% up to 48.4%. The current application includes 153
additional disturbance of 1.5%, bringing the total to 49.9%. The applicant is requesting approval of a variance to regrade landscaped areas and flatten Pad 2, which includes a flower garden, potting shed, and chicken coop. The area for the recreational game court was previously graded and disturbed with construction of the stable and corral.
MUNICIPAL CODE COMPLIANCE
Area of Disturbance
The property has been previously disturbed due to development of residence, swimming pool, pool house, stable, and corral. Additional disturbance of 1.5% will bring the total disturbed area to 49.9% of the net lot area, or 34,355 square feet.
Access to Stable, Corral, and Recreational Game Court
The stable, corral, and proposed recreational game court will be accessed via a 12-foot-wide path along the western property line.
Lot Coverage
The proposed structural coverage on the lot will be 12,377 square feet, or 18% of the net lot area, which meets the lot coverage limitation of 20% maximum. The recreational game court further increases the lot coverage by 2.5%. The proposed total coverage including structures and flatwork will be 21,085 square feet or 30.6% of the net lot area, which also meets the lot coverage limitation of 35% maximum.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts accessory structures including a recreational game court and appurtenant structures.
Public Participation
Staff received an email from a neighbor in support of the project. The email is included as an attachment.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application.
2. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:
3. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, 154
and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;
6. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot be made even with changes to the project through project conditions imposed by City staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT
17.42.050 Basis for approval or denial of Conditional Use Permit.
The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards:
1. That the proposed conditional use is consistent with the General Plan;
2. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures;
3. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed;
4. That the proposed conditional use complies with all applicable development standards of the zone district;
5. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities;
6. That the proposed conditional use observes the spirit and intent of this title.
CRITERIA FOR APPROVAL OF A VARIANCE
17.38.050 Required Variance findings.
In granting a variance, the Commission (and Council on appeal) must make the following 155
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 18 Eastfield Dr.pdf
Development Table (ZC 21-16).pdf
Email from Sam Galletti 050922.pdf
RICH RESIDENCE - FINAL SUBMITTAL FOR PLANNING - reduced.pdf Previously Approved Resolutions - 18 Eastfield Dr.pdf
2022-05_PC_Resolution_18EastfieldDr_ZC 21-16_E.pdf
156
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 21-16
Site Plan Review, Conditional Use Permit, Variance
OWNER Rich
ADDRESS 18 Eastfield, Rolling Hills 90274 SITE
157
Development Table Zoning Case No. 21-16
(18 EASTFIELD DRIVE)
Site Plan Review, Conditional Use
Permit and Variance
PAD 1 PAD 2 PAD 3 TOTAL
RAS- 2 Zone Setbacks
Front: 50 ft. from front easement line
Side: 35 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence,
garage (SF)
Swimming
Pool, Pool
House (SF)
New Stable
and corral (SF)
Pad/Net Lot Area
Existing:
26,083
Proposed:
0 Total:
26,083
Existing:
7,317
Proposed:
5,025
Total:
12,342
Existing:
6,213
Proposed:
1,226
Total:
7,439
68,826
Residence 5,265 5,265
Garage 1,284 1,284
Swimming Pool/Spa 722 722
Pool Equipment 233 233
Guest House
Stable (min. 450 SF) 479 479
Corral (existing; min. 550 SF) (1,006) (1,006)
Recreation Court 1,697 1,697
Attached Covered Porched 377 353 730
Potting Shed 140 140
Aviary 76 76
Chicken Coop 83 83
Water Features, Etc. 294 294
Other 1,374 1,374
Total Structure Area 8,300 1,548 2,529 12,377
Structural Coverage (20%
maximum)
18%
Grading (balanced on site) 443 CY cut
443 CY fill
886 CY
Total Flatwork 8,708
Total Structural and Flatwork 21,085
Total Lot Coverage (35%
maximum)
30.6%
Building Pad Coverage
(Policy: 30% maximum)
31.8% 12.5% 29.9%
Disturbed Area (40% maximum; up
to 60% with slopes less than 3:1)
No Change Increase Increase 34,355
49.9%
158
1 John Signo
From: Sam Galletti <[email protected]>
Sent: Monday, May 9, 2022 6:56 AM
To: John Signo
Subject: 18 Eastfield Drive, Rolling Hillsc CA 90274 (Rich) Zoning Case No 21-16 Dear John,
My name is Salvatore (Sam) Galletti. My wife and I own and live at 6 Outrider Road, Rolling Hills CA 90274. I received the notice of public hearing for 18 Eastfield Drive, Rolling Hills in my mail over the weekend.
I am absolutely in favor of the improvements to the property located at 18 Eastfield Drive. As one of only a few property owners that have unobstructed visual access to the lot improvements, I believe it will add great value to the overall view from my yard and property. Joe has been a great neighbor and has always maintained an excellent landscape. I cannot say the same for properties that are located specifically in between his lot and mine where we see mostly dead and unhealthy growth of weeds that should be considered a fire hazard at the least. It would seem rightfully fair that Mr.
Rich is allowed to move forward with his improvements.
Please feel free to share this email letter with the planning commission.
Regards,
Sam Galletti
President
Southwind Foods / Great American Seafood Imports Co.
323‐262‐8222 Office
323‐842‐7192 Mobile
www.southwindfoods.com
Please check our product catalog‐
http://productcatalog.southwindfoods.com/2020/welcome/
159
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Cover Sheet
General Notes
GN-1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
SHEET INDEX
GN-1
LA-100.E1
LA-100.E2
LA-100.E3
LA-101.1
LA-101.2
LA-110.1
LA-201.1
LA-202.1
LA-401.1
Cover Sheet General Notes
Existing Survey- Full Property
Existing Survey- Rear Property
Exist'g Conditions Photos Composite Survey Composite …
Site Plan / Vicinity Map Grading Plan Schem…
Site Plan Coverage Calculations
Rear Yard Landscape Site Section
Illustrative Landscape Plan
MWELO
Garden Accesssories IMAGERY
GRAPHIC SYMBOLS
1 A1
1 1
ROOM
10 0
ROOM NAME
ROOM NUMBER
KEY NOTE
ELEVATION NUMBER
SHEET NUMBER
DETAIL NUMBER
WINDOW NUMBER
DOOR NUMBER
ARCHITECTURAL SYMBOLS
CENTER LINE
PROPERTY LINE
SPOT ELEVATION
EXISTING GRADE
NEW GRADE
HOUSE SEWER
SANITARY SEWER
GAS LINE
ELECTRICAL LINE E
SS
HS
ABBREVIATIONS
AIR-CONDITIONING A/C
ACOUSTICAL ACOUS.
ABOVE FINISH FLOOR A.F.F.
ALUMINUM ALUM.
AT @
BUILDING BLDG.
BRUSHED BR.
CEMENT CEM.
CEILING CLG.
CLEAR OPENING CL. OPNG.
CONSTRUCTION NOTE C.N.
COLUMN COL.
CONCRETE CONC.
CONTINUOUS CONT.
CONTRACTOR CONTR.
CERAMIC TILE C.T.
DETAIL DTL.
DRINKING FOUNTAIN D.F.
DIAMETER DIA.
DIMENSION DIM.
DOOR DR.
DISHWASHER DW.
DRAWING DWG.
ELEVATION ELEV.
ELECTRICAL ELEC.
ELEVATOR ELEVAT.
EXISTING EXIST.
FLOOR DRAIN F.D.
FIRE EXTINGUISHER F.E.
FIRE HOSE CABINET F.H.C.
FINISH FACE F.F.
FINISH FIN.
FLOOR FLR.
FLORESCENT FLOUR.
FACE OF STUD F.O.S.
FABRIC WALL COVERING F.W.C
GAUGE GA.
GALVANIZED GAL.
GARBAGE DISPOSAL GD.
GLASS GL.
GRANITE TILE G.T.
GYPSUM BOARD GYP. BD.
HARDWOOD HDWD.
HARDWARE HDWR.
HOLLOW METAL H.M.
HEIGHT HGT.
HEATING, VENTILATION H.V.A.C
LAVATORY LAV.
MAXIMUM MAX.
METAL MTL.
MANUFACTURER MFG.
MINIMUM MIN.
MARBLE TILE M.T
MULLION MUL.
MICROWAVE MW.
NOT IN CONTRACT N.I.C
NOT TO SCALE N.T.S.
OVER ALL O.A.
ON CENTER O.C.
W00
D00
+000.00'
G
RICH RESIDENCE
18 EASTFIELD
ROLLING HILLS, CALIFORNIA 90274
160
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Existing SurveyFull Property
LA-100.E1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PROJECT BOUNDARY
PROJECT DESCRIPTION
LANDSCAPE RENOVATION AND ADDITION OF RE-GRADING OF NEW LANDSCAPE TERRACE
THESE SURVEYS ARE FOR OVERALL PROJECT SIZE AND SCALE REFERENCE
ACCESSIBLE EQUESTRIAN TRAIL
TOPOGRAPHICALLY INACCESSIBLE EQUESTRIAN TRAIL
TOPOGRAPHICALLY INACCESSIBLE EQUESTRIAN TRAIL
ACCESSIBLE EQUESTRIAN TRAIL
AERIAL SURVEY OF ADJACENT PROPERTIES
REFER TO SITE PLAN FOR DIMENSIONING TO OFF SITE BUILDINGS 161
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Existing SurveyRear Property
LA-100.E2
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PROJECT BOUNDARY
PROJECT DESCRIPTION
LANDSCAPE RENOVATION AND ADDITION
OF RE-GRADING OF NEW LANDSCAPE TERRACE
EXISTING ROAD
ACCESS TO BARN
EXISTING BARN
EXISTING
CHICKEN COOP
AND VEGETABLE
GARDEN
PAD # 2
PAD # 3
PAD # 1
162
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Exist'g Conditions Photos
Composite Survey
Composite Topography
LA-100.E3
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930
930
935
935
940
940
945
945
950
950
955
955
960
960
965
965
970
970
970
970
970
975
975
980
980
CONC
FF 981.36
BLDG
CONCBLDG
POOL
969.99
976.60
969.74
969.91
970.31
970.10
970.29
976.48
961.71
955.39
965.42
977.89
972.49
976.26
954.61
957.62
959.93
936.84
938.13
945.08
931.78
935.09
937.60
948.02
937.44
933.73
938.30
963.05
958.39
961.44
970.63
967.56
7 7
7 7
7 7
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
r
r
x Y
Ä
30.0'
11.4'
30.0'
30.0'
SWIMMING POOL SPA
(982.58)FS
(981.36)FF
(983.93)TW (982.43)FS
(983.92)TW (982.44)FS
(978.6)
(977.1)
(968.4)
(971.3)
(960.9)
(960.8)
(975.2)
(976.6)
(978.6)
(982.29)FS
(981.18)TW (978.4)
(986.9)
(988.26)FS
(985.74)FS
(983.98)FS
(982.42)FS
(981.51)FS
(984.36)FS
(985.10)FS
(984.98)FS
(984.34)FS
(984.37)FS
(985.06)FS
(986.99)FS
(988.17)FS
(983.83)FS
(984.14)FS
(983.95)FS
(983.99)FS
(984.45)FS
(985.13)FS
(983.61)FS
(983.85)FS (983.69)FS
(984.07)FS
(983.48)FS
(983.77)FS
(983.77)FS
(983.84)FS
(983.76)FS
(981.70)FF
(981.71)FS (983.66)FS
(982.97)FS
(982.19)FS
(983.5)
(981.0)
(977.4)
(981.1)
(979.75)TW (977.98)FS
(979.07)TW (978.37)TW
(979.1)
(979.1)
(978.3)
(975.2)
(977.84)TW
(977.9)
(977.8)
(981.14)
FS
(973.0)
(974.2)
(973.0)
(977.9)
(977.2)
(975.0)
(974.1)
(972.4)
(980.06)FS
(969.79)FF
(980.29)TW (978.56)TW
(976.55)FS (972.40)FS
(970.83)FS
(971.1) (971.58)TW
(976.44)FS
(972.45)FS
(977.88)FS
(972.50)FS
(970.88)TW
(970.58)FS
(970.03)FS (970.05)FS
(970.02)FS
(969.83)FS
(969.90)FS
(969.91)FS
(981.27)FS
(981.76)FS
(975.2)
(979.4)
(977.4)
(974.1)
(973.6)
(959.5)
(969.59)FS
DIRT
DIRT
DIRT
GRASS
TRASH
ENCLOSURE
GATE
EDGE OF ROAD
DIRT
DIRT
DIRT
DIRT
GRASS
CHIMNEY
BIRD
CAGE
LANDSCAPING
GARAGE C
C
930
930
930
935
935
940
940
945
945
950
950
950
955
955
955
960
960
960
965
965
965
970
970
975
980
926
927
928
929
931
931
932
932
933
933
934
934
936
936
937
937
938
938
939
939
941
941
942
942
943
943
944
944
946
946
947
947
948
948
948
949
949
949
951
951
951
952
952
952
953
953
953
954
954
954
956
956
956
957
957
957
958
958
958
959
959
959
961
961
961
962
962
962
963
963
963
964
964
964
966
966
966
967
967
967
968
968
968
969
969
969
971
971
972
972
973
973
974
976
977
978
979
981
EASTFIELD
DRIVE
CL
N73°47'59"W 529.25'
S79°44'27"E 558.79'
N12°02'45"E 110.00'
N67°37'36"W 30.00'
S19°28'00"E 75.43'
N70°32'00"E
30.00'
R=225.00'
Δ=36°02'31"
L=141.54'
LOT 69 RS 58/6-10
LOT 68
RS 58/6-10
LOT 70
OUTRIDER ROAD
RS 58/6-10
963.50
0 10 20
Scale 1" = 20' - 0"
30 40
NORTH
6,549 sq ft
N
SCALE: 1" = 20'
1 Existing Conditions - Composite Survey With Current Photos of Site LA-100.E3
PHOTO #1
AT NORTH DRIVEWAY LOOKING
TOWARDS FRONT DOOR AREA AND
NORTH GARAGE
PHOTO #3
AT HOUSE LOOKING TO POOL AREA
1 2
PHOTO #4
AT ROADWAY LOOKING TO
HOUSE
PHOTO #5
AT WALKWAY LOOKING TO BARN AND
PROPOSED PICKLE BALL COURT
PHOTO #6
AT PROPOSED PICKLE BALL COURT
LOOKING AT CONSTRUCTED WALL
PHOTO #7
LOOKING TOWARDS EXIST'G BARN
PHOTO #8
LOOKING TOWARDS EXIST'G STORM
WATER RUNOFF RIP RAP
PHOTO #9
AT CORNER OF EXIST'G BARN
LOOKING TOWARDS CORNER AT
BACK OF PROPERTY
PHOTO #10
AT CORNER OF EXIST'G BARN
LOOKING UP THE SLOPE ALONG
PROPERTY LINE TOWARDS POOL
AREA
PHOTO #11
AT POOL DECK LOOKING SOUTH AT
ADJACENT PROPERTY'S VIEW OF
SUBJECT PROPERTY
PHOTO #12
AT AVIARY LOOKING SOUTH
TOWARDS UPPER LAWN AREA
PHOTO #13
LOOKING AT AVIARY TOWARDS POOL
AREA
PHOTO #14
AT REAR HOUSE CORNER BY AVIARY
LOOKING TOWARDS FRONT YARD
PHOTO #15
AT FRONT HOUSE CORNER LOOKING
TOWARDS REAR ALONG PROPERTY
LINE SIDE YARD AREA
PHOTO #16
AT FRONT HOUSE CORNER LOOKING
TOWARDS FRONT DRIVEWAY AREA
3 4
PHOTO #2
AT SOUTH DRIVEWAY LOOKING
TOWARDS SOUTH GARAGE AND
SOUTH DRIVEWAY
5 6 7
8 10 9
12 11
13 16 15 14
163
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Site Plan / Vicinity Map
Grading Plan
Schematic Drainage Plan
LA-101.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930
930
935
935
940
940
945
945
950
950
955
955
960
960
965
965
970
970
970
970
970
975
975
980
980
CONC
FF 981.36
BLDG
CONC BLDG
POOL
969.99
976.60
969.74
969.91
970.31
970.10
970.29
976.48
961.71
955.39
965.42
977.89
972.49
976.26
954.61
957.62
959.93
936.84
938.13
945.08
931.78
935.09
937.60
937.44
933.73
948.02
938.30
963.05
958.39
961.44
967.56
970.63
7 7
7 7
7 7
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
r
r
x
Y
Ä
1,006 sq ft
981.00 FS
HOUSE TERRACE 973.30 FG
970.15 FG
977.50 FS
974.00 FG
970.25 FS
973.00 FG
978.00 FG 978.00 FG
971.00 FG
964.25 FS
+/- 974.54 FG
964.50 FS
964.00 FS
964.25 FS
963.75 FS
964.50 FG
964.50 FG
24" MAX HEIGHT ROCK RUBBLE WALL (HEIGHT VARIES)
W/ 6" PERFORATED DRAINLINE
MAINTAIN GRADE ELEVATION
@ SEPTIC MAN HOLE
EROSION CONTROL
PROPERTY OUTLET TO CANYON
PROVIDE 5' X 5' X 12" DEPTH GABION MATTRESS
BELOW EXIST'G ENERGY DISSIPATOR
EXISTING
BARN
964.00 FS
966.00 FG
981.00 FS
976.00 TW
971.00 BW
978.00 FG
979.00 FG
971.00 FS
973.00 FS
967.00 FG
966.50 BW
958.00 BW
HP
RAKE WALL WITH GRADEWALL HEIGHT 6" MINIMUM ABOVE FINISHED GRADE 8" CURB AT EDGE OF GRAVEL ROAD - AS REQUIRED
PICKLE BALL COURT SURFACE
1696.50 SQ FT IMPERVIOUS ADDITONAL
RAKE WALL WITH GRADEWALL HEIGHT 6" MINIMUM ABOVE FINISHED GRADE 962.80
FS
973.25 TW
967.50 TW
967.25 TW
973.25 TW
969.00 TW
960.50 TW
EXISTING POOL DECK DRAINAGE SYSTEM TO REMAIN
EXISTING POOL DECK DRAINAGE SYSTEM TO REMAIN
969.75
FS
967.25
FS
969.75 FG
969.50 FG
966.75 FS
963.80 FS
969.60 FG
968.25
FS
966.30 FS
58'-0"
29'-3"
23'-0" 38'-8"
34'-4"
18'-7"
182'-3"
154'-0"
51'-2"
76'-0"
479 sq ft
5,614 sq ft
950
955
960
2.5 : 1 SLOPE
PROPOSED
CHICKEN COOP
83 SF
PROPOSED
10X14
POTTING
SHED
EXIST'G POOL HOUSE
SUMMER KITCHEN
EXIST'G
AVIARY
BRIDGE
974.40 FS
938
938
937
ROADWAY WALL
936.50 TW
934.00 BW 937
939
941
940
942
943
944
946
945
948
947
949
951
950
952
955
954
953
956
957
958
959
960
933
935
936
NEW FENCE &
GATE
938.25
941
COURT
937.85 FS
937.60 FG
945
944
951.50
TW
949
948
947
946
945
949
944
943
942
948.50
TW
946.50
TW
942.50
951
TW
942.01
942.25
945.75
946.07
949.13
949.69
952.49
950
951
952.67
952
953
954.20
954
954.56
959
955
950
949
948
947
946
945
944
943
951
952
953
954
955
956.09
956.45
957.98
956
957
958
958.54
958.99
959.20
959.10
960
964.54
961.99
961.75
967.20
964.75
GRASS
STEPS
10%
GRADE
964.70 FS
ALIGN W/ WALKWAY
.04
.04
.04
.04
.04
.04
.04
.03
NOTES & KEY
STAIR TREADS
6" RISER
14" TREADS W/ 1% DRAINAGE
DRAINAGE
16" MINIMUM CATCH BASIN
ATRIUM GRATE
FINISH SURFACE / FLUSH GRATE
PERFORATED DRAINAGE LINE W/ GEOSYNTHETIC FILTER CLOTH
EASEMENT LINE INDICATION
EXIST'G
PATIO
926
927
PROPOSED
FLOWER
GARDEN
PROPOSED
FLOWER
GARDEN
PROPOSED
POND
CONSTRUCTED WALL PERMITTED AFTER BUILT
PAD #1 PAD #2
PAD #3
GRADING KEY
CUT
FILL
443. cubic yards
443. cubic yards
EXIST'G
RIP-RAP
PAD #2
PAD #2
935
WALL
937.00 TW
934.75 BW
940.00 TW
937.80 BW
940.00 TW
938.40 BW
940.00 TW
937.80 BW
941.00 TW
939.80 BW
940.00 TW
938.40 BW
942.00 TW
939.80 BW
942.80 TW
939.80 BW
REMOVE 1'-3" FROM
TOP OF WALL
BEDROCK TO BE
EXPOSED
941.00 TW
939.80 BW
940.00 TW
939.80 BW
NEW 30" HIGH MAX.
STACK STONE WALL
W/ PLANTER
EXISTING WALL
MAX EXPOSED
HEIGHT 30"
937
936
TENNIS COURT
AND
CABANA
GARAGE
GUEST
HOUSE
RESIDENCE DISTANCE TO THE
OUT BUILDING &
STABLE
CITY
BOUNDARY
963 963
961
965
971
INV
955
956
957
958
959
960
954
966
967
967
968
968
969
969
964
966
967
968
974
965
964
963
962
961
969
970
966
967
968
969
965
964
963
966
967
968
969
970
965
963
962
961
960
959
958
962
973.25 WL
972 INV
975 WL
973 INV
970
ROCK STAIRS
DOWN SLOPE
960.50 BW
963.00 TW
974.00 FG
975.00 FG
977.00 FG
EXIST'G
CORRAL
CONVERGE NEW DG PATH INTO EXIST'G PATH
976.00 FG
973
972
936
936
971
N
SCALE: 1" = 10'
1 Site Plan / Vicinity Map / Grading & Schematic Drainage Plan LA-101.1
164
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Site Plan Coverage
Calculations
LA-101.2
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
930
930
935
935
940
940
945
945
950
950
955
955
960
960
965
965
970
970
970
970
970
975
975
980
980
CONC
FF 981.36
BLDG
CONCBLDG
POOL
969.99
976.60
969.74
969.91
970.31
970.10
970.29
976.48
961.71
955.39
965.42
977.89
972.49
976.26
954.61
957.62
959.93
936.84
938.13
945.08
931.78
935.09
937.60
948.02
937.44
933.73
938.30
963.05
958.39
961.44
970.63
967.56
7 7
7 7
7 7
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
r
r
x Y
Ä
30.0'
11.4'
30.0'
30.0'
SWIMMING POOL SPA
(982.58)FS (981.36)FF
(983.93)TW (982.43)FS
(983.92)TW (982.44)FS
(978.6)
(977.1)
(968.4)
(971.3)
(960.9)
(960.8)
(975.2)
(976.6)
(978.6)
(982.29)FS
(981.18)TW (978.4)
(986.9)
(988.26)FS
(985.74)FS
(983.98)FS
(982.42)FS
(981.51)FS
(984.36)FS
(985.10)FS
(984.98)FS
(984.34)FS
(984.37)FS
(985.06)FS
(986.99)FS
(988.17)FS
(983.83)FS
(984.14)FS
(983.95)FS
(983.99)FS
(984.45)FS
(985.13)FS
(983.61)FS
(983.85)FS (983.69)FS
(984.07)FS
(983.48)FS
(983.77)FS
(983.77)FS
(983.84)FS
(983.76)FS
(981.70)FF
(981.71)FS (983.66)FS
(982.97)FS
(982.19)FS
(983.5)
(981.0)
(977.4)
(981.1)
(979.75)TW (977.98)FS
(979.07)TW (978.37)TW
(979.1)
(979.1)
(978.3)
(975.2)
(977.84)TW
(977.9)
(977.8)
(981.14)
FS
(973.0)
(974.2)
(973.0)
(977.9)
(977.2)
(975.0)
(974.1)
(972.4)
(980.06)FS
(969.79)FF
(980.29)TW (978.56)TW
(976.55)FS (972.40)FS
(970.83)FS
(971.1) (971.58)TW
(976.44)FS
(972.45)FS
(977.88)FS
(972.50)FS
(970.88)TW
(970.58)FS
(970.03)FS (970.05)FS
(970.02)FS
(969.83)FS
(969.90)FS
(969.91)FS
(981.27)FS
(981.76)FS
(975.2)
(979.4)
(977.4)
(974.1)
(973.6)
(959.5)
(969.59)FS
DIRT
DIRT
DIRT
GRASS
TRASH ENCLOSURE
GATE EDGE OF ROAD
DIRT
DIRT
DIRT
DIRT
GRASS
CHIMNEY
BIRD
CAGE
LANDSCAPING
GARAGE C
C
930
930
930
935
935
940
940
945
945
950
950
950
955
955
955
960
960
960
965
965
965
970
970
975
980
926
927
928
929
931
931
932
932
933
933
934
934
936
936
937
937
938
938
939
939
941
941
942
942
943
943
944
944
946
946
947
947
948
948
948
949
949
949
951
951
951
952
952
952
953
953
953
954
954
954
956
956
956
957
957
957
958
958
958
959
959
959
961
961
961
962
962
962
963
963
963
964
964
964
966
966
966
967
967
967
968
968
968
969
969
969
971
971
972
972
973
973
974
976
977
978
979
981
EASTFIELD
DRIVE
CL
N73°47'59"W 529.25'
S79°44'27"E 558.79'
N12°02'45"E 110.00'
N67°37'36"W 30.00'
S19°28'00"E 75.43'
N70°32'00"E
30.00'
R=225.00'
Δ=36°02'31"
L=141.54'
LOT 69 RS 58/6-10
LOT 68
RS 58/6-10
LOT 70
OUTRIDER ROAD
RS 58/6-10
963.50
0 10 20
Scale 1" = 20' - 0"
30 40
NORTH
26,083
6,549 sq ft
1,006 sq ft
12,342
7,439
479 sq ft
5,614 sq ft
EXIST'G
PATIO
PAD #1 PAD #2 PAD #3
PAD #2
PAD #2
PAD #1
CITY
BOUNDARY
N
SCALE: 1" = 20'
2 Composite Survey Overlay - Site Plan - Building Pad Coverage Calculations LA-101.2
PAD SUMMARY
PAD #1 26,083 SQ FT
PAD #2 12,342 SQ FT
PAD #3 7,439 SQ FT
165
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Rear Yard Landscape Site
Section
LA-110.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
PAD #3
EXISTING STABLE AND TURNOUT AREA LEVEL
NEW LAWN TERRACE LEVEL
W/ EXISTING AVIARY BEHIND
PAD #1
EXISTING HOUSE TERRACE LEVEL
NEW PICKLE BALL COURT
WITH NEW WALLS
PAD #2
POOL LEVEL
W/ POOL HOUSE AND SPA
11'-6"
REMOVE 1'-3" FROM TOP OF
EXISTING WALL
930
936
938.40 937.80
942.80
954.50
956
958 957
962.25
937.60
941
940 NEW LOWER
WALL HT
NEW GARDEN TERRACE LEVEL
W/ POTTING SHED & CHICKEN COOP
PROPERTY
LINE
&
CITY
BOUNDARY
EXISTING SLOPE FOR NEW ORCHARD
NEW PATH
GRADE FILL
5'-0" MAXIMUM FILL DEPTH
GRADE CUT
3'-6" MAXIMUM GRADE CUT
GRADE CUT
MAXIMUM 2'-6"
NEW STAIRS
NEW
POTTING SHED
NEW CHICKEN COOP
EXIST'G
POOL HOUSE
EXIST'G
AVIARY
964.25 NEW GARDEN PAD
SCALE: 1" = 10'
1 Rear Yard Landscape Site Section
LA-110.1
166
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Illustrative Landscape
Plan
LA-201.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
1,006 sq ft
479 sq ft
5,614 sq ft
ORCHARD
PUMPKIN
PATCH
SQUASH
GARDEN
PAD #1 PAD #2
PAD #3
PAD #2
PAD #2
EXISTING LANDSCAPE
EXISTING LANDSCAPE
TURF
TURF
TURF
STAIRS
HEDGE LINE
TREES
Code Botanical Common Plant Type Water Size Quantity
AGO FLE Agonis flexuosa 'Jervais Bay After Dark' After Dark Peppermint Tree Tree Low, Medium 24" Box TBD ALB JUL Albizia julibrissin Silk Tree Tree Low 24" Box 7 ARB MAR Arbutus 'Marina' Marina Strawberry Tree Tree Low 24" Box 3 CHO SPE Ceiba speciosa Silk Floss Tree Tree Low, Medium 24" Box 10 COT COG Cotinus coggygria Smoke Bush Tree Low 15 Gallon TBD FEI SEL Feijoa sellowiana Pineapple Guava Tree Low 15 Gallon 7 LAG NAT Lagerstroemia indica 'Natchez' Natchez Crape Myrtle Tree Low 24" Box 11 SHRUBS
Code Botanical Common Plant Type Water Size Quantity
CAL HAE Calliandra haematocephala Pink Powder Puff Shrub Low, Medium 15 Gallon 19 CIS PUR Cistus x purpureus Purple Rockrose Shrub Very Low, Low 5 Gallon 100 ECH FAS Echium candicans Pride Of Madeira Shrub Low 15 Gallon 26 LAN TRA Lantana camara 'Trailing Yellow' Trailing Lantana Yellow Shrub Very Low, Low 1 Gallon 100 PHO DDI Phormium 'Black Adder' Black Adder Flax Shrub Low, Medium, Extra in Summer 5 Gallon 30 SAL LEU Salvia leucophylla Purple or Gray Sage Shrub Very Low 5 Gallon 50
GROUND COVERS
Code Botanical Common Plant Type Water Size Quantity
ERI KAR Erigeron karvinskianus Santa Barbara Daisy, Mexican Daisy Ground cover Low, Extra in Summer 1 Gallon 500 MYO PAR Myoporum parvifolium Ground Cover Myoporum Ground cover Low, Extra in Summer Flat 200 SED RUB Sedum confusum Stonecrop Ground cover Low 4" Pots (16 / Flat)TBD
SUCCULENTS
Code Botanical Common Plant Type Water Size Quantity
ALO ARB Aloe arborescens Tree Aloe Succulent Very Low 5 Gallon 50 ALO STR Aloe striata Coral Aloe Succulent Low 1 Gallon 25 ECH AFT Echeveria 'Afterglow' Afterglow Echeveria Succulent Low 6" Pot TBD ECH NEO Echeveria 'Neon Breakers' Zorro Echeveria Succulent Low 6" Pot TBD ECH PER Echeveria 'Perle Von Nurnberg' Echeveria 'Perle Von Nurnberg' Succulent Low 6" Pot TBD ECH RUF Echeveria 'Ruffles' Ruffles Echeveria Succulent Very Low, Low 6" Pot TBD
PERENNIALS
Code Botanical Common Plant Type Water
LAV ANG Lavandula angustifolia 'Hidcote Giant' Hidcote Superior English Lavender Perennial Low 5 Gallon 50 LAV ANG Lavandula angustifolia 'Munstead' Munstead Dwarf Lavender Perennial Low 1 Gallon 200 LAV DEN Lavandula dentata French Lavender Perennial Low 5 Gallon 199 CITY
BOUNDARY
930
930
935
935
940
940
945
945
950
950
955
955
960
960
965
965
970
970
970
970
970
975
975
980
980
CONC
FF 981.36
BLDG
CONC BLDG
POOL
969.99
976.60
969.74
969.91
970.31
970.10
970.29
976.48
961.71
955.39
965.42
977.89
972.49
976.26
954.61
957.62
959.93
936.84
938.13
945.08
931.78
935.09
937.60
937.44
933.73
948.02
938.30
963.05
958.39
961.44
967.56
970.63
7 7
7 7
7 7
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
r
r
x
Y
Ä
N
SCALE: 1" = 10'
1 Illustrative Landscape Plan
LA-201.1
167
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
MWELO
LA-202.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
LANDSCAPE CERTIFICATION FORM - Required at Final Inspection Project Information:
Site Address: ___________________________________________________________________ Permit Number: _________________________________________________________________ Section A: Landscape Designer
_____ I certify that I am qualified by the State of California to perform landscape design services; the landscape design and water use calculations for this project were prepared by me or under my supervision; the landscape design and water use calculations comply with the requirements of Chapter 13.18 Water Efficient Landscape Ordinance, and the Landscape Documentation Package is complete; OR
_____ Interior T.I., no landscape work performed (do not need to complete sections B or C below); OR
_____ This project is not subject to Chapter 13.18 Water Efficient Landscape Ordinance.
Name: _________________________________________________________________________ Company Name (if applicable): _____________________________________________________ Relationship to Project:___________________________________________________________ State License # (if applicable): ______________________________________________________ Signature: ______________________________________ Date:__________________________ Section B: Landscape Installer
_____ I certify that (a) I am qualified by the State of California to provide landscape design services; the landscape project for this project was installed by me or under my supervision; (b) the landscaping for the identified property has been installed in substantial conformance with the approved Landscape Documentation Package and complies with the requirements of Chapter 13.18 Water Efficient Landscape Ordinance; (c) a diagram of the irrigation plan showing hydrozones is kept with the irrigation controllers; (d) the Certificate of Completion has been completed in compliance with the requirements of the Water Efficient Landscape Ordinance and shall be implemented.
Name: _________________________________________________________________________ Company Name (if applicable):_____________________________________________________ Relation to Project:_______________________________________________________________ State License #(if applicable):_______________________________________________________ Signature: ___________________________________ Date: _____________________________ 18 EASTFIELD ROLLING HILLS, CA 90274
X
GREGORY W GEORGE, LANDSCAPE ARCHITECT
STUDIO GWG
LA 6230
WATER EFFICIENT LANDSCAPE WORKSHEET
This worksheet is filled out by the project applicant and it is a required element of the Landscape Documentation Package.
Reference Evapotranspiration (ETo)=39.7 (annual ETo for Signal Hill/Long Beach per State Reference Table) Hydrozone#
/Planting
Descriptiona
Plant
Factor
(PF)
Irrigation
Methodb
Irrigation
Efficiency
(IE)c
ETAF
(PF/IE)
Landscape
Area (sq. ft.)
ETAF x Area Estimated
Total Water
Use (ETWU)e
Regular Landscape Areas
Totals (A) 20,501 (B) 7,563.22
Special Landscape Areas
Totals (C) 3,745 (D) 2,059.75
ETWU Total
Maximum Allowed Water Allowance (MAWA)e
aHydrozone#/PlantingDescription bIrrigation Method cIrrigation Efficiency dETWU(Annual Gallons Required)= E.g overhead spray 0.75 for spray head Eto x 0.62xETAFx Area 1) front lawn or drip 0.81 for drip where 0.62 is a conversion factor 2) low water use plantings that converts acre-inches per acre 3) medium water use planting per year to gallons per square foot per year. eMAWA(Annual Gallons Allowed) = (Eto) (0.62) [ (ETAFx LA) + ((1-ETAF)x SLA)] where 0.62 is conversion factor that converts acre-inches per acre per year to gallons per square foot per year, LA is the total landscape area in square feet, SLA is the total special landscape area in square feet, and ETAF is .55 for residential areas and 0.45 for non-residential areas.
ETAF Calculations
Regular Landscape Area
Regular Landscape Area
A copy of this form may be obtained from Department of Water Resources website:
https://water.ca.gov/Programs/Water-Use-And-Efficiency/Urban-Water-Use-Efficiency/ModelWater-Efficient-Landscape-Ordinance Total ETAFx Area (B) 7,563.22
Total Area (A) 20,501.00
Average ETAF B ÷ A .37
Total ETAFx Area (B+D) 9,622.97
Total Area (A+C) 24,246.00
Sitewide ETAF (B+D) ÷ (A+C) .40
Average ETAF for Regular Landscape Areas
must be 0.55 or below for residential areas,
and 0.45 or below for non-residential areas.
#1 TURF
#2 POOLS
#3 SHRUBS
#4 GARDENS
& ORCHARDS
0.7 1.0
0.4 SPRAY
N/A
DRIP
0.75 1.00
0.81 0.93
1.00 0.32
5,614
891
13,996
3,745
143,404
21,931
35,720
50,699
251,754
328,235
5,221.02
891.00
1,451.20
2,059.75
APPLICANT & PROJECT INFORMATION
Name: ________________________________________________________________________ Phone:________________________________________________________________________ Address:_______________________________________________________________________ Email:_________________________________________________________________________ Project
Site Address: ___________________________________________________________________ Project Type (new dwelling or rehab): _______________________________________________ _____ The current project does not include landscaping. I am aware that future landscape installations may be required to comply with the City of Rolling Hills Water Efficient Landscape Ordinance Chapter 13.18.
_____ This project does incorporate landscaping. (Please provide the information below specific to the landscape area which will be completed as part of this project and specify the compliance method to be used):
Total Landscape Area (sq. ft.): ________________ Turf Area (sq. ft.): ______________________ Non-Turf Plan Area (sq. ft.): ______________Special Landscape Area (sq. ft.): _______________ Water Type (potable, recycled, well):________________________________________________ Name of water purveyor (If not served by private well):_________________________________ Project Description
Signature
I certify the above information is correct and agree to comply with the requirements of Chapter
13.18 Water Efficient Landscape Ordinance.
_____________________________________________
Signature of property owner or authorized representative __________________
Date
GREGORY W GEORGE, LANDSCAPE ARCHITECT
310 686 5202
318 AVENUE I, #154 REDONDO BEACH, CA 90277
[email protected]
18 EASTFIELD DRIVE
LANDSCAPE PROJECT
X
24,246 SQ FT 5,614 SQ FT
18,632 SQ FT 3,745 SQ FT
POTABLE WATER
CALIFORNIA WATER SERVICE
RENOVATION OF EXISTING LANDSCAPE AND ADDITIONAL
ORCHARD AND VEGETABLE GARDEN DEVELOPMENT, INCLUDING
GRADING, DRAINAGE, AND LANDSCAPE CONSTRUCTION,
FEATURING A CHICKEN COOP AND POTTING SHED.
MARCH 23, 2022
168
THESE DRAWINGS AND SPECIFICATIONS, AS AN INSTRUMENT OF SERVICE ARE THE PROPERTY OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND SHALL NOT BE COPIED IN PART OR IN WHOLE WITHOUT WRITTEN PERMISSION GREGORY W GEORGE, LANDSCAPE ARCHITECT. WRITTEN DIMENSIONS TAKE PREFERENCE OVER SCALED DIMENSIONS AND SHALL BE VERIFIED ON THE JOB SITE AND ANY DISCREPANCY SHALL BE BROUGHT TO THE ATTENTION OF GREGORY W GEORGE, LANDSCAPE ARCHITECT, AND/OR THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF WORK for mail:
318 Avenue I, #154
Redondo Beach, California 90277
310.686.5202
[email protected]
LA6230
RICHRESIDENCE18 EASTFIELDROLLING HILLS,CALIFORNIA 90274 PUBLISH VERSION / file name:
Rich_Joe_Landscape Plan_04.pln
PRINT DATE 5/2/22
SHEET TITLE
Garden Accesssories
IMAGERY
LA-401.1
DESIGN DEVELOPMENT
PROGRESS PRINT
Studio GWG
LANDSCAPE ARCHITECTURE
ARCHITECTURE
PROJECT MANAGEMENT
PLANNING
/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln/Users/studiogwg/Dropbox/#StudioGWG Projects/Rich, Joe/Rich_Joe_Landscape Plan_04.pln
PUBLISH VERSION
CONSULTANTS
POTTING SHED - GREENHOUSE
CHICKEN COOP - HEN HOUSE
6'-0"
18'-0"
14'-0" 10'-0"
12'-0"
8'-0"
MAXIMUM HT.
169
RESOLUTION NO. 2005- 18
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE
PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A
STABLE AND CORRAL; GRANTING A CONDITIONAL USE
PERMIT TO CONVERT AN EXISTING STABLE INTO A
RECREATION ROOM; GRANTING A VARIANCE TO EXCEED
THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT
AND A SITE PLAN REVIEW FOR DEVELOPMENT ON A
PROPERTY THAT REQUIRES PLANNING COMMISSION
REVIEW DUE TO EXISTING STRUCTURAL DEVELOPMENT
RESTRICTION AT AN EXISTING SINGLE FAMILY RESIDENCE
IN ZONING CASE NO. 703, AT 18 EASTFIELD DRIVE, ( LOT 69- A-EF), ( RICH).
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS
DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. An application has been filed by Mr. and Mrs. Joseph Rich, with respect to real property located at 18 Eastfield Drive, (Lot 69- A-EF), Rolling Hills, requesting a Site Plan Review for grading and construction of a 450 square foot stable with 360 square foot covered porch and a corral, Conditional Use Permit to convert an existing 320 square foot stable into a recreation room, a Variance to exceed the maximum permitted disturbed area of the lot and a Site Plan Review for the proposed development on a property that requires Planning Commission review, due to existing structural development restriction approved in 1996 and in 1998. An addition of 446 square feet to the existing basement and modification to the entryway are also proposed.
Section 2. In 1996, the Planning Commission approved a Site Plan Review request for a new single family residence and other improvements to replace an existing residence on subject property. On July 21, 1998, the Planning Commission approved a Conditional Use Permit to construct a cabana and modification to the 1996 Site Plan Review approval for additional grading. Both, the 1996 and 1998 Resolutions of Approval contain a condition that any further development on the property is subject to Planning Commission review and approval.
Section 3 The Planning Commission conducted duly noticed public hearings to consider the request in Zoning Case No. 703 on April 19, 2005, May 17, 2005 and at a field trip on May 17, 2005. The applicants were notified of the hearings in writing by first class mail. Evidence was heard and presented from all persons interested in said proposal. The Planning Commission heard a report from the City staff and reviewed, analyzed and studied the proposal. The applicants and the applicants' representative were in attendance at the hearings. 06 1316073 170
Section 4. The City staff received a letter from a neighbor objecting to the proposed location of the stable. The Planning Commission reviewed and analyzed the letter and scheduled a visit to view the proposed project from the objecting neighbor' s property. Prior to the field trip, the neighbor submitted a letter recanting her objection and requesting that the field trip to view the project from her property be cancelled.
Section 5. The Planning Commission finds that the project qualifies as a Class 3 Exemption ( The State of CA Guidelines, Section 15303) and is therefore categorically exempt from environmental review under the California Environmental Quality Act.
Section b Section 17. 46. 030 requires a development plan to be submitted for site plan review and approval before any development requiring a grading permit or any building or structure may be constructed or any expansion, addition, alteration or repair to existing buildings may be made which involve changes to grading or an increase to the size of the building or structure by at least 1, 000 square feet and has the effect of increasing the size of the building by more than twenty- five percent ( 25%) in any thirty- six ( 36) month period. With respect to the Site Plan Review application for grading for the stable and corral and the restriction placed in 1996 and 1998 on any future development on subject property the Planning Commission makes the following findings of fact:
A. The proposed development is compatible with the General Plan, and surrounding uses because the proposed stable complies with the General Plan requirement of low profile, low -density residential development with sufficient open space between surrounding structures, and equestrian uses. The project conforms to Zoning Code setbacks and the grading will be minimal.
B. The project substantially preserves the natural and undeveloped state of the lot. The proposed stable will be constructed on an existing building pad and minimal grading is required. The project is of sufficient distance from nearby residences so that the stable will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.
C. The proposed development, as conditioned, is harmonious in scale and mass with the site. Although the disturbed net lot area exceeds the maximum permitted, the proposed project is consistent with the scale of the neighborhood when compared to properties in the vicinity. The grading for the stable and corral will increase the disturbed lot area by 8.5%, which is minimal.
D. The development plan incorporates existing vegetation to the maximum extent feasible. The development plan substantially preserves the natural and undeveloped state of the lot and the stable will not cause the lot to look overdeveloped. Significant portions of the lot will be left undeveloped so as to maintain open space.
06 1316073 171
E. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will not change the existing circulation pattern and will utilize an existing driveway. No new stable access from Outrider Road or Eastifeld Drive is proposed.
F. The proposed project is to construct a stable and corral area of sufficient size that meets all standards for vehicular access thereto in conformance with site plan review requirements.
G. The project is exempt from the requirements of the California Environmental Quality Act.
Section 7. Sections 17. 38. 010 through 17. 38. 050 of the Rolling Hills Municipal Code permit approval of a Variance from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property and not applicable to other similar properties in the same zone prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity. A Variance to Section 17. 16. 070 ( B) is required because it states that the lot disturbance shall be limited to 40% of the net lot area. With respect to this request for a Variance for lot disturbance of 48.4%, the Planning Commission finds as follows:
A. There are exceptional and extraordinary circumstances and conditions applicable to the property or to the intended use that do not apply generally to the other property or class of use in the same zone. The Variance for the total disturbance is necessary because the configuration, and topography of the lot create a difficulty in meeting this Code requirement.
B. The Variance is necessary for the preservation and
enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because of the existing conditions of the lot. The existing 320 square foot stable is located in proximity to the cabana and swimming pool and is not utilized for a stable. The proposed stable will be located away from the living area" of the lot and will retain an equestrian flavor. The stable will only minimally affect the disturbance of the lot. 328 cubic yards of grading is required for this construction, which includes excavation for a basement. One of the goals of the General Plan is to encourage construction of equestrian uses, which this Variance would accommodate.
C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. All development will occur within required setbacks, and will be adequately screened to prevent adverse visual impact to surrounding properties.
16 1316073
172
Section 8. Section 17. 16. 210( A)( 2) of the Rolling Hills Municipal Code permits approval of a recreation room under certain conditions, provided the Planning Commission approves a Conditional Use Permit. The applicant is requesting to convert the existing 320 square foot stable into a recreation room.
With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows:
A. The granting of a Conditional Use Permit for the recreation room would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and will be desirable for the public convenience and welfare because the use is consistent with similar uses in the community, and the area proposed for the recreation room would be located in an area on the property where such use will not change the existing configuration of structures on the lot.
B. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the conversion will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed recreation room will be located in a cluster with other structures and will promote pad integration. The proposed recreation room is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors.
C. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the recreation room will comply with the low profile residential development pattern of the community.
D. The proposed conditional use complies with all applicable development standards of the zone district because the 320 square foot size of the recreation room is less than the maximum permitted under the Municipal Code.
E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List.
1 F. The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because an adequate area is set -aside for the construction of a stable structure, adjacent corral and access.
Section 9. Based upon the foregoing findings and the evidence in the record, the Planning Commission hereby approves a Site Plan Review for grading and construction of a 450 square foot stable, a Variance request to exceed the maximum permitted disturbance of the lot and a Conditional Use Permit to convert an existing 320 square foot stable into a recreation room, and a Site Plan Review for the total proposed development due to the restriction placed on the previously approved applications for subject property, in accordance with the Q73 6 1316
173
development plan dated March 28, 2005 and marked Exhibit A in Zoning Case No. 703 subject to the following conditions:
A. The Site Plan, Variance and Conditional Use Permit approvals shall expire within two years from the effective date of approval if work has not commenced as defined in Sections 17. 38. 070, 17.42. 070 and 17. 46.080 of the Zoning Ordinance, unless otherwise extended pursuant to the requirements of these sections.
B. It is declared and made a condition of the approval, that if any conditions thereof are violated, this approval shall be suspended and the privileges granted thereunder shall lapse; provided that the City has given the applicants written notice to cease such violation, the opportunity for a hearing has been provided, and if requested, has been held, and thereafter the applicant fails to correct the violation within a period of thirty ( 30) days from the date of the City' s determination.
C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in the permit, or shown otherwise on an approved plan. This shall include, but not be limited to, the requirements of the Outdoor Lighting Ordinance, Undergrounding of Utilities Ordinance, Roof Covering Ordinance and others.
D. The lot shall be developed and maintained in substantial conformance with the site plan on file marked Exhibit A and dated March 28, 2005, except as otherwise provided in these conditions.
E. Structural lot coverage shall not exceed 9, 254 square feet or 14. 8% in conformance with lot coverage limitations.
F. Total lot coverage of structures and paved areas shall not exceed 20,352 square feet or 32. 6% in conformance with lot coverage limitations.
G. The disturbed area of the lot shall not exceed 30,236 square feet or
48.4% in conformance with the Variance approval.
H. Building pad coverage on the stable pad shall not exceed 25. 6%; including the covered patio. Building pad coverage on the residential building pad shall not exceed 31. 5% including covered porches and 28. 8% not including covered porches.
I. Grading for the stable and excavation for the basement shall not exceed 328 cubic yards of cut and 328 cubic yards of fill and shall be balanced on site.
J. The stable and recreation room shall be screened from adjacent properties. Landscaping shall be designed using mature trees and shrubs so as not to obstruct views from neighboring properties, but to screen these structures 06 1316073 174
on the lot. If trees are to be incorporated into the landscaping scheme, at maturity they shall be no higher than the ridge height of the stable and the recreation room on the lot.
K. The stable and corral shall be located a minimum of twenty- five feet from the rear property line and twenty feet from the side property line.
L. Landscaping shall include water efficient irrigation, to the maximum extent feasible, that incorporates a low gallonage irrigation system, utilizes automatic controllers, incorporates an irrigation design using hydrozones," considers slope factors and climate conditions in design, and utilizes means to reduce water waste resulting from runoff and overspray in accordance with Section 17. 27. 020 ( Water efficient landscaping requirements) of the Rolling Hills Municipal Code.
M. No kitchen or other cooking facilities shall be permitted in the recreation room. No sleeping quarters shall be permitted in the recreation room.
N. The stable shall be used exclusively for keeping permitted domestic animals. Commercial uses are not permitted.
O. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices.
P. During construction, conformance with the Air Quality Management District requirements, stormwater pollution prevention practices, county and local ordinances and engineering practices shall be required so that people or property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence.
Q. During and after construction, all soil preparation, drainage, and landscape sprinklers shall protect the building pad from erosion and direct surface water in an approved manner.
R. During and after construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within nearby roadway easements.
S. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.
T. If any walls are to be incorporated into the design of this project, they shall not be located in any setback nor shall they exceed 3- feet in height. 06 1316073
175
U. The drainage plan system shall be approved by the Planning Department and the County Drainage Engineer and shall assure that any water from any site irrigation systems and all drainage from the site shall be conveyed in an approved manner and shall remain on the property and not cross over any easements.
V. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of stormwater drainage facilities.
W. The property owners shall be required to conform to the Regional Water Quality Control Board and County Public Works Department Best Management Practices ( BMP' s) related to solid waste.
X. The project shall be reviewed and approved by the Rolling Hills Community Association Architectural Review Committee prior to the issuance of any permits.
Y. The working drawings submitted to the County Department of Building and Safety for plan check review shall conform to the development plan described in Condition D.
Z. Notwithstanding Sections 17.46. 020 and 17.46. 070 of the Rolling Hills Municipal Code, any modifications to the property, which would constitute additional structural development or grading, shall require the filing of a new application for approval by the Planning Commission.
AA. The applicants shall execute an Affidavit of Acceptance of all conditions of this Site Plan, Conditional Use Permit and Variance approvals, pursuant to Sections 17.38.060, 17.42.060 and 17.46. 065 of the Zoning Ordinance, or the approval shall not be effective.
AB. All conditions of this Site Plan Review, Conditional Use Permit and Variance approval, which apply, must be complied with prior to .the issuance of a building permit from the County of Los Angeles.
PASSED, APPROVED AND ADOPTED THIS 14th DAY OF JUNE 2005.
ROG R SbMMER, CHAIRMAN
ATTEST:
T.
MARILYN L. KERN, DEPUTY CITY CLERK
06 1316073
176
t
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS)
I certify that the foregoing Resolution No. 2005- 18 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A STABLE AND CORRAL; GRANTING
A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING STABLE INTO A RECREATION ROOM; GRANTING A VARIANCE TO EXCEED THE
MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND A SITE PLAN
REVIEW FOR DEVELOPMENT ON A PROPERTY THAT REQUIRES
PLANNING COMMISSION REVIEW DUE TO EXISTING STRUCTURAL
DEVELOPMENT RESTRICTION AT AN EXISTING SINGLE FAMILY
RESIDENCE IN ZONING CASE NO. 703, AT 18 EASTFIELD DRIVE, ( LOT 69- A-EF), ( RICH).
was approved and adopted at an adjourned regular meeting of the Planning Commission on June 14, 2005 by the following roll call vote:
AYES: Commissioner DeRoy, Hankins, Witte and Chairman Sommer.
NOES: None.
ABSENT: None.
ABSTAIN: None.
and in compliance with the laws of California was posted at the following:
Administrative Offices.
DEPUTY CITY CLERK
06 1316073
177
RESOLUTION NO. 98- 14
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT
FOR A CABANA AND APPROVING A REQUEST FOR
MODIFICATIONS TO AN APPROVED SITE PLAN REVIEW
APPLICATION TO PERMIT THE CONSTRUCTION OF A CABANA
THAT REQUIRES INCREASED GRADING AT A SINGLE FAMILY
RESIDENTIAL DEVELOPMENT IN ZONING CASE NO. 579.
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS
DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. Applications were duly filed by Mr. and Mrs. Russell Cole Shoemaker with respect to real property located at 18 Eastfield Drive ( Lot 69- A-EF), Rolling Hills requesting a Conditional Use Permit to permit the construction of a cabana and request for Site Plan Review modification to permit the construction of a cabana that requires increased grading at a single family residential development.
Section 2. On December 17, 1996, the Planning Commission approved a request for Site Plan Review application by Resolution No. 96- 21 in Zoning Case No. 546 for the construction of a new single family residence, and other improvements to replace an existing single family residence.
Section 3. The Planning Commission conducted a duly noticed public hearing to consider the applications on May 19, 1998 and June 16, 1998, and at a field trip visit on June 9, 1998.
Section 4. The Planning Commission finds that the project qualifies as a Class 3 Exemption ( State CEQA Guidelines, Section 15303( e) . and is therefore categorically exempt from environmental review under the California Environmental Quality Act.
Section 5. Section 17. 16. 210( A)( 2) of the Rolling Hills Municipal Code permits approval of a Cabana or detached recreation room with a Conditional Use Permit under certain conditions. The applicant is requesting to construct a 220 square foot cabana. With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows:
A. The granting of a Conditional Use Permit for the cabana would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and will be desirable for the public convenience and welfare because the use is consistent with similar uses in the community, and the area proposed , for the cabana would be located in an area on the property where such use will not change the existing configuration of structures on the lot.
RESOLUTION NO. 98- 14
PAGE 1
98 1701309
f b;:tA- 178
B. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the construction of cabana will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed cabana structure will be 90 feet from the residential structure and is a sufficient distance from nearby residences so that the cabana will not impact the view or privacy of surrounding neighbors.
C. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the cabana will comply with the low profile residential development pattern of the community and is located on a 1. 74 acre parcel of property that is adequate in size, shape and topography to accommodate such use.
D. The proposed conditional use complies with all applicable development standards of the zone district because the 220 square foot size of the cabana is less than the 800 square foot maximum permitted for similar accessory buildings and the cabana does not encroach into any setback areas.
E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List.
F. The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because the cabana will be adjacent to the pool.
Section 6. Based upon the foregoing findings, the Planning Commission hereby approves a Conditional Use Permit for the construction of a cabana in accordance with the Development Plan attached hereto in Zoning Case No. 579 subject to the conditions contained in Section 9.
Section 7. Section 17. 46. 010 of the Rolling Hills Municipal Code requires a development plan to be submitted for site plan review and approval before any building or structure may be constructed or any expansion, addition, alteration or repair to existing buildings may be made which involve changes to grading or an increase to the size of the building or structure by at least 1, 000 square feet and has the effect of increasing the size of the building or structure by more than twenty- five percent ( 25%) in any thirty-six month period. In addition, a condition of Resolution No. 96-21 required that any modifications to the project which would constitute additional structural development requires the filing of a new application for Site Plan Review approval by the Planning Commission. The applicant is requesting to modify the approved Site Plan by constructing a cabana that requires increased grading. The applicant' s latest proposal submitted on April 6, 1998, includes additional grading of 85 cubic yards of cut soil and 85 cubic yards of fill soil for a total of 565 cubic yards of cut soil and 565 cubic yards of fill soil. With respect to this request, the Planning Commission makes the following findings of fact:
RESOLUTION NO. 98- 14
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A. The development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed grading together with the other improvements on the property complies with the General Plan requirement of low profile, low density residential development with sufficient open space between surrounding structures. The project as modified conforms to Zoning Code setback and lot coverage requirements. The lot has* a net square foot area of 62,471 square feet. The residence ( 5,079 sq.ft.), attached garage ( 1, 192 sq.ft.), swimming pool 624 sq. ft.), existing stable ( 320 sq.ft.), service yard ( 96 sq.ft.); and cabana ( 220 sq.ft.) will have 7,531 square feet which constitutes 12. 1% of the lot which is within the maximum 20% structural lot coverage requirement. The total lot coverage including paved areas and driveway will be 18, 571 square feet which equals 29. 7% of the lot, which is within the 35% maximum overall lot coverage requirement. The proposed project is on a relatively large lot with the proposed structures located away from the road so as to reduce the visual impact of the development and is similar and compatible with several neighboring developments. The building pad is 26,786 square feet and structural coverage on the building pad is 28. 1%.
B. The proposed development preserves, and integrates into the site design, to the maximum extent feasible, existing natural topographic features of the lot including surrounding native vegetation, mature trees, drainage courses, and land forms ( such as hillsides and knolls) because a minimum amount of grading is proposed and will only be done to provide approved drainage that will flow away from the proposed residence and existing neighboring residences.
C. The development plan follows natural contours of the site to minimize grading and the natural drainage courses will continue to the canyons at the east side ( rear) of this lot.
D. The development plan incorporates existing large trees and native vegetation to the maximum extent feasible. Specifically, the development plan preserves several mature trees and shrubs.
E. The development plan substantially preserves the natural and undeveloped state of the lot by minimizing building coverage because the new structures will _not cause the structural and total lot._coverage to be exceeded. The residential and total lot coverage will not exceed the Planning Commission' s established guideline. Further, the proposed project is designed to minimize grading. Significant portions of the lot will be left undeveloped so as to maintain scenic vistas across the northerly portions of the property.
F. The proposed development, as conditioned, is harmonious in scale and mass with the site, the natural terrain and surrounding residences. As indicated in Paragraph A, the lot coverage maximum will not be exceeded and the proposed project is consistent with the scale of the neighborhood when compared to this RESOLUTION NO. 98- 14
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98 1701309
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irregular -shaped lot. Grading shall be permitted only to restore the natural slope of the property.
G. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will utilize the same driveway to Eastfield Drive for access.
H. The project conforms with the requirements of the California Environmental Quality Act and is categorically exempt from environmental review.
Section 8. Based upon the foregoing findings, the Planning Commission hereby approves a modification to an approved Site Plan Review application to allow the proposed increased grading on the site for a cabana. The modifications are shown on the Development Plan and marked Exhibit A in Zoning Case No. 579.
These approved modifications are subject to the conditions contained in Section 9 of this Resolution.
Section 9. The Conditional Use Permit for a cabana approved in Section 6 and the modification to permit the increased grading for the cabana from the amount previously approved in the Site Plan Review application, that is approved in Section 8, as indicated on the Development Plan attached hereto and incorporated herein as Exhibit A in Zoning Case No. 579, are subject, to the following list of conditions. These conditions include applicable conditions of approval previously imposed on the Site Plan Review application by Resolution No. 96- 21 on December 17, 1996. To the extent these conditions duplicate prior conditions imposed on this project, the conditions set forth herein shall be considered as continuations of those prior requirements:
A. The Conditional Use Permit and Site Plan Review approvals shall expire within one year from the effective date of approval as defined in Sections
17.42. 070( A) and 17.46. 080( A).
B. It is declared and made a condition of the Conditional Use Permit and Site Plan Review approvals, that if any conditions thereof are violated, these approvals shall be suspended and the privileges granted thereunder _shall lapse;. provided that the applicant has been given written notice to cease such violation and has failed to do so for a period of thirty ( 30) days.
C. All requirements of the Buildings and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan.
RESOLUTION NO. 98- 14
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98 1701309
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D. The lot shall be developed and maintained in substantial conformance with the site plan on file marked, Exhibit A, except as otherwise provided in these conditions.
E. The cabana shall not exceed 220 square feet.
F. No sleeping quarters or kitchen or other cooking facilities shall be provided within the cabana or detached recreation room.
G. No vehicular access or paved parking area shall be developed within 50 feet of the cabana.
H. The basement door of the residence shall be solid ( without windows) and shall be subject to City staff approval.
I. Renting of the cabana is prohibited.
J. Any retaining walls incorporated into the project shall not exceed 5 feet in height, averaging no more than 2- 1/ 2 feet.
K. Residential building pad coverage shall not exceed 28. 1%.
L. Maximum disturbed area shall not exceed 39. 9% of the net lot area.
M. Grading shall not exceed 565 cubic yards of cut soil and 565 cubic yards of fill soil.
N. Landscaping shall incorporate and preserve, to the maximum extent feasible, the existing mature trees and shrubs and the natural landscape screening surrounding the proposed building pad.
O. Two copies of a landscape plan must be submitted for review by the Planning Department and include native drought -resistant vegetation that will not disrupt the impact of the views of neighboring properties prior to the issuance of any building or grading permit. The landscaping plan submitted must comply with the purpose and intent of -the -Site Plan Review Ordinance, shall incorporate existing mature trees and native vegetation, and shall utilize to the maximum extent feasible, plants that are native to the area and/ or consistent with the rural character of the community.
A bond in the amount of the cost estimate of the implementation of the landscaping plan plus 15% shall be required to be posted prior to issuance of a grading and building permit and shall be retained with. the City for not less than two years after landscape installation. The retained bond will be released by the City Manager after the City Manager determines that the landscaping was installed RESOLUTION NO. 98- 14
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pursuant to the landscaping plan as approved, and that such landscaping is properly established and in good condition.
P. Prior to the submittal of an applicable final grading plan to the County of Los Angeles for plan check, a detailed grading and drainage plan with related geology, soils and hydrology reports that conform to the development plan as approved by the Planning Commission must be submitted to the Rolling Hills Planning Department staff for their review. Cut and fill slopes must conform to the City of Rolling Hills standard of 2 to 1 slope ratio.
Q. The project must be reviewed and approved by the Rolling Hills Community Association Architectural Review Committee prior to the issuance of any building or grading permit.
R. The applicants shall execute an Affidavit of Acceptance of all conditions of this Conditional Use Permit and Site Plan Review, pursuant to Section 17.42. 060, or the approval shall not be effective.
S. Notwithstanding Section 17.46. 070 of the Rolling Hills Municipal Code, any modifications to the project which would constitute additional development shall require the filing of a new application for Site Plan Review approval by the Planning Commission.
T. All conditions of these Conditional Use Permit and Site Plan Review approvals must be complied with prior to the issuance of a building or grading permit from the County of Los Angeles.
PASSED, APPROVED AND ADOPTED ON THE 21ST D OF JU
ATTEST:
DEPUTY CITY CLERK
RESOLUTION NO. 98- 14
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ALLAN ROBERTS, CHAIRMAN
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Agenda Item No.: 9.B
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ZONING CASE NO. 22-20: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A 1,583-SQUARE-FOOT
ADDITION AND REMODEL TO AN EXISTING RESIDENCE, MAXIMUM
FIVE-FOOT-HIGH RETAINING WALLS, GRADING, AND OTHER
IMPROVEMENTS; AND VARIANCES TO CONSTRUCT IN THE FRONT
YARD SETBACK AND FOR A FIVE-FOOT-HIGH RETAINING WALL TO
BE CONSTRUCTED IN THE SETBACK AREA FOR A PROPERTY
LOCATED AT 16 SOUTHFIELD DRIVE (LOT 33-SF), ROLLING HILLS,
CA (BURGOYNE)
DATE: June 27, 2022
BACKGROUND:
On May 17, 2022, the Planning Commission adopted Resolution No. 2022-06 approving Zoning Case No. 22-20 for a Site Plan Review for construction of a 1,583-square-foot addition and remodel to an existing residence, maximum five-foot-high retaining wall, pool/spa in excess of 800 square feet, grading, and other improvements; and Variances to construct in the front yard setback and for a five-foot-high retaining wall to be constructed in the front and side setback area. The resolution was adopted unanimously, 4-0, with one commissioner absent.
Zoning, Location, and Lot Description
The property located at 16 Southfield Drive is zoned RAS-1 and has a net lot area of 50,938 square feet (1.17 acre). The lot is developed with a 1,717-square-foot single-family residence built in 1954. The residence encroaches 24 feet into the 50-foot front yard setback, which is considered legal nonconforming. There are three building pads: the main building pad includes the existing residence and swimming pool; the second pad includes the proposed accessory dwelling unit (ADU); and the third pad is a set aside area for a future stable and corral.
DISCUSSION:
Applicant Request
198
Applicant Request
The applicant is requesting the following:
Remodel existing 1,717-square-foot house
New addition of 1,583 square feet for an overall residence of 3,300 square feet Remodel existing 390-square-foot garage and add 10 square feet for a total of 400 square feet
New 975-square-foot attached covered porches
New 850-square-foot accessory dwelling unit (ADU) with 200-square-foot attached covered porches
New 290-square-foot entryway
New 800-square-foot pool with 130-square-foot trough, 48-square-foot pool equipment, and 200-square-foot pond
New 200-square-foot spa with 42-square-foot trough
New 20-square-foot outdoor kitchen
Removal of 125-square-foot pool and raising elevation of remaining pool New 102 square feet of driveway and repaving of existing for a total of 2,500 square feet New 50-square-foot pool equipment
New service yard
New hardscape of 3,070 square feet and revised pool decking of 1,195 square feet New maximum five-foot-high retaining walls for driveway and stairways (average wall height will be less than 2.5 feet)
New drainage curbs and swales around ADU perimeter
Future 450-square-foot stable and 550-square-foot corral Pad 1, which includes the residence, garage, and swimming pool, is 6,192 square feet and will be increased to 6,870 square feet. The building pad coverage will be 82.42%.
Pad 2, which is proposed for an ADU, will be reduced from 3,770 square feet to 2,450 square feet. The building pad coverage will be 39.39%.
Pad 3, which is the location for the stable and corral, will be reduced from 1,420 square feet to 1,280 square feet. Construction of a future 450-square-foot stable will bring the building pad coverage to 35.16%.
Grading includes 1,355 cubic yards (CY) of cut and 1,355 CY of fill for a total of 2,710 CY. No import or export is needed.
Landscaping includes 4,550 square feet of new drought tolerant planted area (low water use).
Existing undisturbed hillside landscape accounts for 28,949 square feet.
A set aside area for a future 450-square-foot stable and 550-square-foot corral are proposed downslope near the rear of the property that will cover 1,000 square feet. The stable and corral are not proposed at this time.
Site Plan Review
The applicant is requesting a Site Plan Review (SPR) to remodel an existing residence, construct an addition, ADU, and make other site improvements.
Non-exempt grading
199
The applicant is requesting a total of 2,710 CY of grading. Grading will be done on the main building pad, ADU pad, stable/corral set aside pad. Grading includes 850 CY of overexcavation and 960 CY of recompaction.
Retaining Walls
A retaining wall is proposed in the eastern side yard setback adjacent to the residence, which requires a variance. The maximum height of the retaining walls is five feet and the average height is not to exceed two and one-half feet.
Variances
The applicant is requesting approval of a variance for a new five-foot-high retaining wall within the eastern side yard setback.
Variance request to allow a new five-foot-high retaining wall within the side yard setback Pursuant to RHMC Section 17.16.150(F-G), retaining walls are permitted in setback areas if they do not exceed three feet in height, do not require grading, and are located along a walkway; or if they do not exceed three feet in height and are necessary to improve drainage or prevent slope erosion and are not in an easement, unless approved by the Association.
Such walls must be screened from the public right-of-ways, easements and adjacent properties with appropriate landscaping.
The applicant is requesting the variance to allow for a retaining wall up to five feet in height to allow for a wider access around the house. The retaining wall will be located in the side setback approximately 11 feet from the property line, and extends from the front roadway easement to the side of the residence where it becomes a curb and swale. The portion in the front yard setback is five feet high near the residence but tapers down to six inches near the front roadway easement.
Variance request for encroachment into the front yard setback The existing residence was built in 1954 and encroaches 24 feet into the 50-foot front yard setback, which is considered legal nonconforming. However, any new addition must meet the required 50-foot front yard setback. A variance is requested to add a covered porch and portions of the addition into the front yard setback. The improvements will not further encroach into the existing front setback line, which is 26 feet from the roadway easement.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 7,552 square feet, or 14.8% of the lot, which is less than the lot coverage limitation of 20% maximum. The proposed total coverage including structures and flatwork will be 14,317 square feet or 28.1% of the lot area, which is less than the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence. 200
Implementation of the proposed project will bring the total disturbance to 17,435 square feet, or 34.2% of the net lot area.
Access to Future Stable
A stable and corral is not proposed to be constructed, however, a set aside area of 1,000 square feet is included on the rear portion of the property located downslope from the main pad and ADU pad.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts additions, accessory dwelling units, and accessory structures.
Public Participation
On May 5, 2022, staff received a phone call from a neighbor on inquiring about the landscaping fronting Southfield Drive in the roadway easement. The neighbor asked if the landscape foliage, which has thickened over the years, will be removed to provide for parking along the roadway. Staff informed the neighbor that some landscaping will be removed due to the widening of the driveway per Fire Department requirements.
Since the landscaping is in the roadway easement, staff contacted the Rolling Hills Community Association (RHCA) and was informed that they do not currently require existing vegetation in the easement to be removed. However, if landscaping were removed, it is their policy to prohibit re-planting.
At the Planning Commission’s discretion, a condition of approval could be included to remove part or all of the landscaping along the front. It should be noted that the landscaping helps screen the residence and provides privacy. However, new landscaping is prohibited from growing into a hedge.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application.
2. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:
3. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;
201
6. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot be made even with changes to the project through project conditions imposed by City staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings.
In granting a variance, the Commission (and Council on appeal) must make the following findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 16 Southfield Dr.pdf
16 Southfield Vicinity Map.pdf
Development Table (ZC 22-20).pdf
16 Southfield Drive_Combined Plan Set_2022.05.11(reduced).pdf 202
2022-06_PC_Resolution_16Southfield_ZC 22-20_E.pdf
203
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 22-20
Site Plan Review, Variance
OWNER Burgoyne
ADDRESS 16 Southfield Drive, Rolling Hills 90274 SITE
204
Bolton Engineering Corp.
205
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage Development Table Zoning Case No. 22-20
(16 SOUTHFIELD DRIVE)
Site Plan Review and Variance PAD 1 PAD 2 PAD 3 TOTAL
RAS-1 Zone Setbacks
Front: 50 ft. from front easement line
Side: 20 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence, garage,
pool, equipment,
entryways (SF)
Accessory
Dwelling Unit
(SF)
Future Stable
(SF)
Pad/Net Lot Area
Existing:
6,192
Proposed:
678
Total:
6,870
Existing:
3,770
Proposed:
-1,320
Total:
2,450
Existing:
1,420
Proposed:
-140
Total:
1,280
50,938
Residence 3,300 3,300
Garage 400 400
Swimming Pool/Spa 892 892
Pool Equipment 50 50
Accessory Dwelling Unit 850 850
Stable (min. 450 SF) 450 450
Entryway, Breezeway 290 290
*Attached Covered Porches 605 115 1,175
*Outdoor Kitchen, Fire Pit 20 20
Service Yard 125 125
Total Structure Area 7,552
Structural Coverage (20% maximum) 14.8%
Grading (no import/export) 1,070 CY cut
1,080 CY fill
(+10 CY)
215 CY cut
205 CY fill
(-10 CY)
70 CY cut
70 CY fill
2,710 CY
(balanced
on site)
Total Flatwork 6,765
Total Structural and Flatwork 14,317
Total Lot Coverage (35% maximum) 28.1%
Building Pad Coverage
(Policy: 30% maximum)
82.42% 39.39% 35.16%
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
17,435
34.2%
206
1 9 7 6 4 3 2 10 11 12 14 13 15 16 17 5 8 LEGEND ABBREVIATIONS Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C0.0 BURGOYNE RESIDENCE PROPOSED ADDITION AND REMODEL 16 SOUTHFIELD DRIVE ROLLING HILLS, CA 90274 20 20 40 20 LEGEND ABBREVIATIONS 12345678910 11121314151617 SHEET INDEX 207
16 16 32 16
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C0.1
208
LEGEND ABBREVIATIONS 10 10 20 10
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C1.0
209
LEGEND ABBREVIATIONS
5 5 10
5 Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C1.1
210
LEGEND ABBREVIATIONS 10 10 20 10
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C1.2
211
SECTIONS LEGEND
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C2.0
212
LEGEND PAD EXHIBIT LEGEND 20 20 40 20
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES CM
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Agenda Item No.: 11.A
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN PALERMO, PROJECT MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER AND APPROVE AMENDING SEWER STUDY TO PHASE THE CONSTRUCTION OF THE 8" SEWER MAIN PROJECT
DATE: June 27, 2022
BACKGROUND:
At the May 13, 2019 City Council Meeting, City Council considered and approved a Professional Services Agreement with Willdan Engineering for the Phase II Sanitary Sewer Improvement Feasibility Study. This report was submitted to the City of Rolling Hills, Rolling Hills Estate, and City of Torrance for review and comments. Concurrently, this report and Will Serve Letter requests (2 letters) were submitted to Sanitation Districts of Los Angeles County for downstream treatment of wastewater. The first Will Serve Letter request was for connecting the City Hall and Tennis Court Site. The second Will Serve Letter request was for connecting existing 235 single family homes in the City of Rolling Hills.
After all agencies reviewed and provided comments, Willdan Engineering updated the study and submitted the Final Report in December 2019. All agencies approved the study with final approval from Los Angeles County Department of Public Works (LACDPW) on May 6, 2020.
The City released a RFP and engaged the services of NV5 in 2020 to provide engineering design for the 8" sewer main along Portuguese Bend Road/Rolling Hills Road. Since the commencement of the design work, NV5 has met the 65% design, 90% design, and the 100% design milestones. This proposed sewer main crosses several jurisdictions and approval from each jurisdiction is necessary before the project is deemed complete. The additional jurisdictions reviewing the plans are Rolling Hills Estates and City of Torrance.
During the review process for the construction documents, the City of Torrance has made several requests requiring additional design services in order to approve the plans. The additional design services are necessary to obtain approval from the City of Torrance and proceed to the construction phase of this project. A proposal to amend NV5's professional services agreement was presented to City Council April 25, 2022 at which time City Council directed staff to look at bifurcating the project into phases and identify options to do so. Phase 1 would include the new 8-inch downstream sewer improvements in Rolling Hill and Rolling 233
Hills Estates needed to connect Rolling Hills City Hall, RHCA Building, Main Gatehouse, and Tennis Courts to the existing public sewer system in Rolling Hills Estates. Phase 2 would involve the downstream sewer improvements in the City of Torrance (upsizing existing sewer) needed to connect City of Rolling Hills residents to the public sewer system.
DISCUSSION:
Staff/Consultants reached out to agencies involved (Rolling Hills Estates, City of Torrance, LACDPW) and confirmed the sewer improvement project could be constructed in phases as described. Rolling Hills Estates and City of Torrance requested the Sanitary Sewer Improvement Feasibility Study be updated/amended to include analysis confirming the existing sewer in Rolling Hills Estates and City of Torrance can accommodate the wastewater flows from Rolling Hills City Hall, RHCA Building, Main Gatehouse, and Tennis Courts.
LACDPW did not require additional analysis.
At the City's request, Willdan provided a proposal to amend the Sanitary Sewer Improvement Feasibility Study with a supplement with the required analysis confirming the proposed Phase 1 sewer improvements would be sufficient to accept the wastewater flows from Rolling Hills City Hall, RHCA Building, Main Gatehouse, and Tennis Courts.
FISCAL IMPACT:
Willdan provided a fee proposal to prepare a Supplement to the Sanitary Sewer Improvement Feasibility Study in the amount of $9,010. The fee includes updating the model, preparing Sewer Area Supplemental Study, submitting to the agencies involved, and finalizing study for approval upon receiving comments.There is no funding available in the adopted FY 2021- 2022 budget for the design fee. If the City Council should move forward with an amended agreement with Willdan to complete the Supplemental Study to obtain all agency approvals, General Fund Reserves will be used to pay for the engineering design fees.
RECOMMENDATION:
Approve additional service to prepare and complete a Supplemental Study to the Sanitary Sewer Improvement Feasibility Study requested by Rolling Hills Estates and the City of Torrance to bifurcate the Rolling Hills Sewer Improvement Project into two phases and direct staff to prepare an amendment to the service agreement with Willdan in the amount of $9,010.
ATTACHMENTS:
P22-158_23401 RH_Phase II_ Sewer Area Study Supplement.pdf 234
May 5, 2022 Via e-mail: [email protected]
Ms. Elaine Jeng, PE, City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Sewer Area Study Supplement
Dear Ms. Jeng:
The City of Rolling Hills selected Willdan Engineering in 2018 to prepare a “Sewer Feasibility Study Including City Hall and Tennis Court Site” (Phase 1). The study conducted concept level research and engineering feasibility evaluation regarding the potential of connecting the City Hall, POA building, and the tennis court site, and upstream properties to existing downstream sanitary sewer systems. The report was presented to the City Council on October 8, 2018. The City subsequently selected Willdan in July 2019 to further the design to the preliminary engineering level (Phase 2). The scope of work of the Phase 2 project included:
Analyzing parcels in the City upstream of the City Hall location that can feasibly drain to the proposed sanitary sewer extension;
Estimating the amount of wastewater to be generated by the project area; Analyzing the capacity of the existing downstream sewer system with the estimated wastewater from the project area;
Preparation of a Sewer Area Study that was submitted to, and received approval from, the City of Torrance, the City of Rolling Hills Estates, LACDPW and the County Sanitation District of Los Angeles County;
Preparation of preliminary engineering plans for the extension of the sanitary sewer to the City Hall, POA Building and tennis court site.
The Phase 2 project determined that pipe size upgrades in the downstream segments in the City of Torrance are required to ensure the sewer pipes do not exceed Design Capacity (pipe half full).
235
City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
The City now desires to study the impact to the downstream sewers from the sewer flows from the City Hall and the Tennis Court Site only, i.e., not including sewer flow from the upstream properties. The sewer will likely not be extended to the upstream properties for several years and the City would like to not construct the pipe size upgrades at this time if they are not needed. The City has contacted the Cities of Rolling Hills Estates and Torrance and they are acceptable to this concept if the Sewer Area Study is supplemented to verify that the downstream sewer pipes are within Design Capacity without the sewer flows from the upstream properties. This proposal presents Willdan’s scope of work, fee and schedule to prepare the Sewer Area Study Supplement.
SCOPE OF WORK
1. Project Management:
The success of any project is dependent upon communication between the client and project manager. This communication ensures that the project performs within the agreed upon scope of work, schedule, and budget. Willdan will provide the City with a bi-weekly Project Status Memorandum which will be delivered via email.
Products Developed: Bi-Weekly Project Status Memorandum Deliverable to Client: Bi-Weekly Project Status Memorandum
2. Review Approved Sewer Area Study:
Willdan will review the Sewer Area Study which was approved by all affected agencies to determine the pertinent documents, figures, and calculations which will require revision.
Products Developed: Project status documents and working notes Deliverable to Client: None
3. Revise the Sewer Model:
Willdan will update the approved sewer model Excel file to reflect the following:
Delete sewer flows from properties upstream of City Hall / Tennis Court Site; Revise pipe slopes to reflect the current design plans provided by the City; and Evaluate the results of the model
Products Developed: Updated Sewer Model
Deliverable to Client: None
4. Prepare a Sewer Area Study Supplement:
236
City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
Willdan will prepare a textual document which will document the scope and findings of the Supplement. Figures and exhibits which were included in the approved Sewer Area Study will be annotated to reflect the scope and findings of Phase 1. Willdan will prepare a Sewer Area Study Supplement, sealed and signed by a California registered Professional Engineer and submit to the City, Rolling Hills Estates, and Torrance. As Phase 1 will not have any impact on LACDPW facilities, we have emailed them to confirm that a formal submittal to them is not required. As of the writing of this proposal, we have not heard back from LACDPW, but we are including a submittal fee of $2000 in our fee to be conservative. The fee for the LACDPW review of the original Sewer Area Study was $2000 and is based on review effort. The review effort for the Supplement should be less and therefore the $2000 should be conservative. The Cities of Torrance and Rolling Hills Estates require no fee for review of the Supplement.
Products Developed: Sewer Area Study Supplement
Deliverable to Agencies: Draft Sewer Area Study Supplement (2 Hard Copies each to Rolling Hills, Torrance and Rolling Hills Estates. If LACDPW review is required, it is through its electronic permitting service)
5. Revise Sewer Area Study Supplement
Although not anticipated, it is possible that the agencies may have comments after reviewing the Sewer Area Study Supplement. If comments are received, Willdan will revise the documents as required and resubmit the Sewer Area Study, sealed and signed by a California registered Professional Engineer.
Products Developed: Revised Sewer Area Study Supplement Deliverable to Client: Revised Sewer Area Study Supplement (2 Hard Copies each to Rolling Hills, Torrance and Rolling Hills Estates. If LACDPW review is required, it is through its electronic permitting service) FEE
We propose to provide the above engineering services for a fixed fee of $9,010.
Please indicate the City’s approval and authorization to proceed by either printing out and signing two originals and returning one hard copy original to our office, or by scanning one signed original and returning it by e-mail.
237
City of Rolling Hills
May 5, 2022
Attn: Elaine Jeng, PE, City Manager
SCHEDULE
We estimate the Sewer Area Study Supplement will be completed within four weeks, which excludes agency review time, from receipt of the signed proposal and written Notice-to-Proceed. The proposed Schedule is as follows:
Task Weeks Weeks from NTP
1. Project Management Ongoing Ongoing
2. Review Approved Sewer Area Study 1 1
3. Revise Sewer Model 1 2
4. Prepare Sewer Area Study Supplement 1 3
5. Revise Sewer Area Study Supplement 1 4
Thank you for the opportunity to be of service to the City of Rolling Hills. We recognize the importance of this preliminary engineering assessment to the City and are committed to accomplishing it timely and successfully. Should you have any questions regarding this proposal, please contact Mr. Chris Stone, P.E. at (702) 289-4247 or Ms. Vanessa Muñoz PE, TE, PTOE at (562) 368-4848.
Respectfully submitted, Approval and Authorization to Proceed By:
WILLDAN ENGINEERING CITY OF ROLLING HILLS
Vanessa Muñoz, PE, TE, PTOE
President/Director of Engineering
Date:
910005/WW.00.60/P22-158_23401
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239
Agenda Item No.: 11.B
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE CONTRACT RENEWAL WITH GRANICUS FOR
SUBSCRIPTION TO AGENDA MANAGEMENT, MINUTES, AND
UPGRADED LIVECAST HARDWARE/SOFTWARE PROGRAMS;
AUTHORIZE THE CITY ATTORNEY TO FINALIZE THE AGREEMENT
AND THE CITY MANGER TO SIGN
DATE: June 27, 2022
BACKGROUND:
In 2019, staff initiated an effort to streamline the agenda publishing process. Through a survey of surrounding cities, staff found that most cities employed an agenda management system.
An agenda management system creates efficiencies in agenda preparation and workflow as well as preserving staff reports, attachments and packets for online archival and retrieval by the public. The system includes a live cast element which records audio and video of all meetings, allowing for greater transparency and public participation.
The City Council subsequently approved and entered into a 3 year agreement with Granicus.
That agreement is now expiring and requires renewal. In anticipation, the City Clerk's office has been working with the Granicus teams specific to contract renewal. Currently, the existing three year old streaming hardware is now out-of-date and requires upgrading.
The Clerk's office has also been exploring additional Granicus software subscription solutions as well as potentially migrating to Granicus website solutions in order to further improve customer service and create efficiencies in many other aspects of the city's daily workflow provided to residents or professionals. Some of these areas include communications and engagement, digital services, records requests, records management and integrated website redevelopment. While these additional options are not being proposed as part of the draft FY 2022/23 ongoing core budget, the City Council could approve additional one-time funding for staff to continue exploration and return with more detailed information at a future meeting.
DISCUSSION:
Staff recommends renewal of the Granicus subscription services currently in use as well as 240
upgrading to the GovMeetings Live Cast (ClearCaster) encoding software/hardware. The onetime and ongoing cost proposal at a negotiated annual flat rate can be found as Attachment A.
Within the proposal's New Subscription Fees table, Granicus has included, at the clerks request, a line item for adding eComment capabilities. This would allow public participation from outside of Council Chambers during the window beginning with Agenda posting until the adjournment of a meeting. Residents would have the ability to provide feedback on any item or non agenda item from outside the Council Chambers. The word count can be capped to not exceed three minutes of time to read. At the council's direction, the clerk can read the comments during any item's public participation. Comments should also technically be accessible via the city website employing the Granicus links.
Due to budgetary constraints, staff is not recommending implementation of the eComment module at this time, but wanted to make the City Council aware of a feature that is being used more frequently, especially since the onset of the pandemic.
FISCAL IMPACT:
There is available funding in the FY 2021/22 budget for the upgrade purchase of the encoder including set-up, configuration and training (one-time cost). The draft budget for FY 2022/23 includes funding for the ongoing agenda management annual subscription costs. Staff was able to negotiate a flat annual subscription cost for the next 36 months at $8,142.87 per year.
Beginning the fourth year, the subscription cost increases by 3% and every year thereafter unless staff is able to renegotiate terms at a future date.
RECOMMENDATION:
Approve as presented and/or provide direction regarding additive services.
ATTACHMENTS:
CA_AGR_220606_AttachmentA_Peak_GovMtgLiveCast_3yr_Renewal_Proposal_F.pdf CA_AGR_220623_Granicus_2022-25.pdf
241
408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for
United States Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Granicus Proposal for Rolling Hills, CA
ORDER DETAILS
Prepared By: Olive Nofzinger
Phone:
Email: [email protected]
Order #: Q-203133
Prepared On: 06/06/2022
Expires On: 06/09/2022
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
Period of Performance: 06/10/2022 - 06/09/2023
ORDER TERMS
Current Billing Term
End Date: 06/09/2022
242
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.
Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
Government Transparency Suite 0 Each $2,568.00
Open Platform Suite 0 Each $0.00
Granicus Encoding Appliance Software (GT) 0 Each $1,200.00 SUBTOTAL: $3,768.00
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the annual fees for new subscriptions.
Client will continue to have access to and use the terminating solution until the new subscription(s) is/are deployed.
Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove access to the Client's terminating subscription(s).
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
GovMeetings Live Cast SetUp and
Config Up Front 1 Each $0.00
Encoding Appliance HDW - WOWZA
ClearCaster Upon Delivery 1 Each $2,950.00
Granicus Video - Online Training Upon Delivery 2 Hours $450.00 eComment - Online Group Training Upon Delivery 2 Hours $0.00 eComment - Setup and Configuration Up Front 1 Each $0.00 Granicus ClearCaster Setup and
Configuration Up Front 1 Each $875.00
US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 Open Platform - Setup and
Configuration Up Front 1 Hours $0.00
SUBTOTAL: $4,400.00
Staff recommends use of available funding in the FY 2021/22 budget to cover the below one-time costs 243
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
GovMeetings Live Cast
Annual 1 Each $3,068.06
eComment
Annual 1 Each $1,200.00
Open Platform Suite
Annual 1 Each $0.00
Granicus ClearCaster Software
Annual 1 Each $1,674.81
SUBTOTAL: $5,942.87
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Meeting Efficiency Suite Annual 1 Each $0.00
Peak Agenda Management Annual 1 Each $3,400.00
SUBTOTAL: $3,400.00
Staff does not recommend
implementation at this time due
to budgetary constraints
$9,342.87
-$1,200.00
$8,142.87
Subtotal
remove eComment
Total
244
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
FUTURE YEAR PRICING
Period of Performance
Solution(s)
06/10/2023 - 06/09/2024 06/10/2024 - 06/09/2025
Meeting Efficiency Suite $0.00 $0.00
Peak Agenda Management $3,400.00 $3,400.00
GovMeetings Live Cast $3,068.06 $3,068.06
eComment $1,200.00 $1,200.00
Open Platform Suite $0.00 $0.00
Granicus ClearCaster Software $1,674.81 $1,674.81
SUBTOTAL: $8,142.87 $9,342.87 $8,142.87 $9,342.87
245
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
PRODUCT DESCRIPTIONS
Solution Description
Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardwareas-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to the LiveManager software application for recording information during meetings
• Access to the Word Add-in software component for minutes formatting in MS Word if desired
• Up to one (1) MS Word minutes template (additional templates can be purchased if needed)
Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes:
• Unlimited user accounts
• Unlimited meeting bodies and meeting types
• Access to up to one (1) Peak Agenda Management site
GovMeetings Live Cast govMeetings LiveCast provides the ability to manage public meetings from anywhere, on almost any device using cloud based software and a Granicus ClearCaster encoder. It will stream public meetings in HD, allow users to live index items, record and publish minutes, and provide archive videos for on-demand viewing.
246
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Solution Description
eComment eComment reduces staff time by providing the ability to effortlessly collect and manage citizen input on agenda items. Citizens are allowed to either submit comments in regards to items or sign up to speak before a scheduled meeting.
Encoding Appliance HDW -
WOWZA ClearCaster
WOWZA ClearCaster encoder is the hardware appliance used convert the video feed for video streaming on the web. It also records the video and provides the MP4 file for archive playback.
Granicus Video - Online Training Granicus Video - Online Training Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. eComment - Online Group
Training
eComment - Online Group Training is for Group training of eComment, which allows clients to have up to six (6) users participate in online Group sessions with a Granicus trainer and other client users, to learn how to use the system.
US Shipping Charge C - Large
Item
US shipping of a large item
Granicus ClearCaster Software Granicus ClearCaster Software will convert the video feed for video streaming on the web which will also record video and provides the MP4 file for archive playback.
Only used with the ClearCaster encoder hardware and LiveCast solution.
Open Platform - Setup and
Configuration
Setup and configuration for Open Platform
THIRD PARTY DISCLAIMER
ClearCaster and LiveCast Services: Client and Granicus agree that a third party will provide services under this Agreement. Client expressly understands that the third party is an independent contractor and not an agent or employee of Granicus. Granicus is not liable for acts performed by such an independent third party. 247
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
TERMS & CONDITIONS
• Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf • Upon the effective date, this Agreement shall supersede and replace any previous agreement between the parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the parties are hereby void and of no force and effect.
• ClearCaster Terms & Conditions attached to this quote are incorporated herein by reference. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Rolling Hills, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. • Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials. 248
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:
If PO required
Billing Email: Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-203133 dated 06/06/2022 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.
Rolling Hills, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
249
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
ClearCaster Terms & Conditions
The ClearCaster products are subject to the following terms:
Permitted Use. Granicus hereby grants during each Order Term or as otherwise specified in the Order, and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non- exclusive, nontransferrable right to use the ClearCaster products to the extent allowed in the relevant Order (collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the conditions and restrictions set forth herein, to use the ClearCaster products up to the levels limited in the applicable Order.
Data Sources. Data uploaded into ClearCaster products must be brought in from Customer sources (interactions with end users and opt-in contact lists). Customer cannot upload purchased contact information into the ClearCaster products without Granicus’ written permission and professional services support for list cleansing.
Passwords. Passwords are not transferable to any third party. Customer is responsible for keeping all passwordssecure and all use of the theClearCasterproductsaccessed through Customer’s passwords.
Content. Customer can only use the ClearCaster productsto share content that is created by and owned by Customer and/or content for related organizations provided that it is in support of other organizations but not as a primary communication vehicle for other organizations that do not have a Granicus subscription. Any content deemed inappropriate for a public audience or in support of programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
Disclaimers. Any text, data, graphics, or any other material displayed or published on Customer’s website must be free from violation of or infringement of copyright, trademark,service mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others. Granicus is not responsible for content migrated by Client or any third party.
Advertising. The ClearCaster products shall not be used to promote products or services available for sale through Customer or any third party unless approved in writing, in advance, by Granicus. Granicus reservesthe right to request and review the details of any agreement betweenCustomer and a third party that compensates Customer for the right to have information included in Content distributed or made available through the ClearCaster products prior to approving the presence of Advertising within the ClearCaster products.
Restrictions. Customer shall not:
Misuse any Granicus resources or the ClearCaster products or cause any disruption, including but not limited to, the display of pornography or linking to pornographic material, advertisements, solicitations, or mass mailings toindividuals who have not agreed to be contacted; Use any process, program, or tool for gaining unauthorized access to the systems, networks, or 250
Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
accounts of other parties, including but not limited to, other Granicus customers; Customer must not use the Granicus products, services or the ClearCaster products in a manner in which system or network resources are unreasonably denied to other Granicus clients; Customer must not use the services or ClearCaster products as a door or signpost to another server.
Access or use any portion of the ClearCaster products, except as expressly allowed by this Order; Copy, distribute, sublicense, or otherwise share, software provided on the ClearCaster products; Disassemble, decompile, or otherwise reverse engineer all or any portion of the ClearCaster products; or add or remove software on the ClearCaster products without Granicus consent; Use the ClearCaster products for any unlawful purposes; Export or allow access to the ClearCaster products in violation of U.S. laws orregulations; Except as expressly permitted in this Order, subcontract, disclose, rent, or lease the ClearCaster products, or any portion thereof, for third party use; or Modify, adapt, or use the ClearCaster products to develop any software application intended for resale which uses the ClearCaster products in whole or in part.
Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request, recommendation, correction or other feedback provided by Customer relating to the use of the ClearCaster products. Granicus may use such submissions asit deems appropriate in its sole discretion.
Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its licensorsreserve all right, title and interest in the ClearCaster products, the documentation and resulting product including all related intellectual property rights. Further, no implied licenses are granted to Customer. The Granicus name, the Granicuslogo, and the product names associated with the services are trademarks of Granicus or its suppliers, and no right or license is granted to use them.
License to Content; Access. Customer hereby grants Granicus and its vendors a limited right and license to view, access, use, modify, adapt, reproduce, transmit, distribute, display, and disclose Content for the sole purpose of providing the ClearCaster products.Customer agrees that Granicus and its vendors may remotely access the ClearCaster products for the sole purpose of providing Granicus products and services, and the ClearCaster products.
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Order Form
Rolling Hills, CA
Order #: Q-203133
Prepared: 06/06/2022
Warranties and Disclaimers. The ClearCaster products are provided “AS IS” and as available. EACH PARTY
HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL
AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIESOF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. NEITHER GRANICUS NOR ITS SUPPLIERS WARRANT THAT THE CLEARCASTER PRODUCTS WILLMEET CUSTOMER’S REQUIREMENTS NOR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
Notwithstanding the foregoing and subject to payment of all applicable fees, Granicus will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, Granicus shall repair or replace any required hardware provided directly from Granicus that fails to function properly due to normal wear and tear, defective workmanship, or defective materials.
EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL
GRANICUS NOR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES, WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
FURTHER, GRANICUS NOR ITS SUPPLIER SHALL BE LIABLE FOR: (A) ERROROR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES, TECHNOLOGY, OR HARDWARE; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, HARDWARE, CLEARCASTER PRODUCTS, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS’ REASONABLE CONTROL, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR
DIRECT DAMAGES RESULTING EXCLUSIVELY FROM THE CLEARCASTER PRODUCTS (WHETHER IN
CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY CUSTOMER FOR GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY MAY
INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THE CLEARCASTER PRODUCTS MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN. 252
65277.00001\40191544.2
Agreement No. _________
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ROLLING HILLS AND GRANICUS, LLC
This AGREEMENT is entered into this 27th day of June, 2022, by and between the CITY OF ROLLING HILLS, a general law city a municipal corporation (“CITY”) and GRANICUS, LLC, a Minnesota limited liability company d/b/a Granicus (“CONSULTANT”).
R E C I T A L S
A. CITY desires to hire CONSULTANT to provide it with products and services related to meeting management and post-meeting minutes creation processes.
B. CITY does not have the personnel able and available to perform the services required under this Agreement and therefore, CITY desires to contract for consulting services to accomplish this work.
C. CONSULTANT warrants to CITY that it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONSULTANT to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the CITY and the Consultant agree as follows:
1. CONSIDERATION AND COMPENSATION
A. The Parties acknowledge and agree that by entering into this Agreement, the prior contract for professional services dated June 11, 2019 between the Parties shall automatically terminate without any fees due and payable by the CITY for the one year renewal term under such June 11, 2019 contract.
B. As partial consideration, CONSULTANT agrees to perform the work listed in the GRANICUS PROPOSAL FOR ROLLING HILLS, CA, attached as EXHIBIT A to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern.
C. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
D. As additional consideration, CITY agrees to pay CONSULTANT a one-time fee of $4,400.00 and an annual subscription fee of $8,142.87 each year during the initial 36 month term for “Granicus Products and Services” unless otherwise specified by written amendment to this Agreement. “Granicus Products and Services” means the products and services made available to CITY pursuant to this Agreement, which include Granicus products and services accessible for 253
65277.00001\40191544.2
use by CITY on a subscription basis (“Software-as-a-Service” or “SaaS”), Granicus professional services, content from any professional services or other required equipment components or other required hardware, as specified in Exhibit A. The annual subscription fee shall not automatically increase from the previous term’s fees by any percentage each year for the initial 36 month term of the Agreement. CONSULTANT reserves the right to suspend any Granicus Products and Services should there be a lapse in payment. A lapse will require the payment of a setup fee to reinstate the subscription. All fees are exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is CITY’s responsibility to provide applicable exemption certificate(s).
E. CONSULTANT shall provide complete help desk support for administrators and customers of the Granicus Products and Services. Regular support shall be available from 8:00 a.m. to 10:00 p.m. EST, Monday through Friday, via email ([email protected]) or toll-free telephone (800-314-0147). Emergency support is available 24/7 and is included in the regular support.
F. CONSULTANT will provide a three (3) year warranty with respect to required hardware. Within the three (3) year warranty period, CONSULTANT shall repair or replace any required hardware provided directly from CONSULTANT that fails to function property due to normal wear and tear, defective workmanship, or defective materials.
G. CONSULTANT shall make best efforts to submit to CITY its invoice for annual services itemizing the fees and costs for the June 10, 2022 to June 9, 2023 period, June 10, 2023 to June 9, 2024 period, and June 10, 2024 to June 9, 2025 period before the beginning of the annual term.
H. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. CITY shall provide CONSULTANT with detailed written notice of any amount(s) CITY reasonably disputes within thirty (30) days of the date of invoice for said amount(s) at issue. CONSULTANT will not exercise its rights to suspend any Granicus Products and Services if CITY has, in good faith, disputed an invoice and is diligently trying to resolve the dispute.
I. After the initial thirty-six (36) month term of this Agreement, the Granicus Product and Services fees shall automatically increase from the previous term’s fees by three (3) percent per year upon the yearly anniversary of this Agreement. This includes the first annual term after the initial thirty-six (36) month term. It shall not be required for CONSULTANT to provide notice of such increase prior to the automatic renewal of this Agreement. CITY and CONSULTANT agree that a Purchase Order will not be required for issuing such invoice.
2. SCOPE OF SERVICES. Except as herein otherwise expressly specified to be furnished 254
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by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
4. KEY PERSONNEL. CONSULTANT’s key person assigned to be in charge on all matters relating to this Agreement is Emery Henschel. CONSULTANT shall not assign another person to be in charge of this Agreement without the prior written authorization of the City.
5. TERM OF AGREEMENT. The term of this Agreement shall commence on June 10, 2022 and shall continue in full force and effect until June 9, 2025. Unless a Party has given written notice to the other Party at least ninety (90) days prior to the end of the then-current term, the Granicus Products and Services will automatically renew at the end of each term for an extension term of one (1) year.
6. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
7. USE OF GRANICUS PRODUCTS AND SERVICES AND PROPRIETARY RIGHTS.
A. Granicus Products and Services. The Granicus Products and Services are purchased by CITY as a subscription during the terms specified in Exhibit A.
B. Permitted Use. Subject to the terms and conditions of this Agreement, CONSULTANT hereby grants during each term specified in Exhibit A, and CITY hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive, non-transferrable right to use the Granicus Products and Services to the extent allowed in the relevant term specified in Exhibit A (collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the conditions and restrictions set forth herein, to use the Granicus Products and Services up to the levels limited in the applicable term specified in Exhibit A. i. Data Sources. Data uploaded into Granicus Products and Services must be brought in from CITY sources (interactions with end users and opt-in contact lists). CITY cannot upload contact information purchased from a third party into Granicus Products and Services without CONSULTANT’ written permission and professional services support for list cleansing. 255
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ii. Passwords. Passwords are not transferable to any third party. CITY is responsible for keeping all passwords secure and all use of the Granicus Products and Services accessed through CITY’s passwords. iii. Content. CITY can only use Granicus Products and Services to share content that is created by and owned by CITY and/or content for related organizations provided that it is in support of other organizations but not as a primary communication vehicle for other organizations that do not have a CONSULTANT subscription. Any content deemed inappropriate for a public audience or in support of programs or topics that are unrelated to CITY, can be removed or limited by CONSULTANT.
1. Disclaimers. Any text, data, graphics, or any other material displayed or published on CITY’s website must be free from violation of or infringement of copyright, trademark, service mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others. CONSULTANT is not responsible for content migrated by Client or any third party. iv. Advertising. Granicus Products and Services shall not be used to solely promote products or services available for sale through CITY or any third party unless approved in writing, in advance, by CONSULTANT.
CONSULTANT reserves the right to request and review the details of any agreement between CITY and a third party that compensates CITY for the right to have information included in Content distributed or made available through Granicus Products and Services prior to approving the presence of Advertising within Granicus Products and Services.
C. Restrictions. CITY shall not:
i. Misuse any CONSULTANT resources or cause any disruption, including but not limited to, the display of pornography or linking to pornographic material, advertisements, solicitations, or mass mailings to individuals who have not agreed to be contacted;
ii. Use any process, program, or tool for gaining unauthorized access to the systems, networks, or accounts of other parties, including but not limited to, other CONSULTANT customers;
iii. CITY must not use the Granicus Products and Services in a manner that would cause disruption of service based on unreasonable strain on CONSULTANT’S system or network resources;
iv. CITY must not use the Services as a door or signpost to another server; v. Access or use any portion of Granicus Products and Services, except as expressly allowed by this Agreement;
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vi. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus Products and Services;
vii. Use the Granicus Products and Services for any unlawful purposes; viii. Export or allow access to the Granicus Products and Services in violation of U.S. laws or regulations;
ix. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the Granicus Products and Services, or any portion thereof, for third party use; or
x. Modify, adapt, or use the Granicus Products and Services to develop any software application intended for resale which uses the Granicus Products and Services in whole or in part.
D. CITY Feedback. CITY assigns to CONSULTANT any suggestion, enhancement, request, recommendation, correction or other feedback provided by CITY relating to the use of the Granicus Products and Services. CONSULTANT may use such submissions as it deems appropriate in its sole discretion.
E. Reservation of Rights. Subject to the limited rights expressly granted hereunder, CONSULTANT and/or its licensors reserve all right, title and interest in the Granicus Products and Services, the documentation and resulting product including all related intellectual property rights. Further, no implied licenses are granted to CITY. The Granicus name, the Granicus logo, and the product names associated with the services are trademarks of Granicus or its suppliers, and no right or license is granted to use them.
8. REPRESENTATIONS, WARRANTIES, AND DISCLAIMERS.
A. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power to do so.
B. Warranties. CONSULTANT warrants that it takes all precautions that are standard in the industry to increase the likelihood of a successful performance for the Granicus Products and Services; however, the Granicus Products and Services are provided “AS IS” and as available.
C. Disclaimers. EXCEPT AS PROVIDED IN SECTIONS 8.B. ABOVE, EACH
PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF
ANY NATURE WHATSOEVER WHETHER ORAL AND WRITTEN,
EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE.
CONSULTANT DOES NOT WARRANT THAT GRANICUS PRODUCTS
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AND SERVICES WILL MEET CITY’S REQUIREMENTS OR THAT THE
OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
9. CONFIDENTIAL INFORMATION.
A. Confidential Information. It is expected that one Party (Disclosing Party) may disclose to the other Party (Receiving Party) certain information which may be considered confidential and/or trade secret information (“Confidential Information”). Confidential Information shall include: (i) Granicus’ Products and Services, (ii) non-public information if it is clearly and conspicuously marked as “confidential” or with a similar designation at the time of disclosure; and (iii) non-public information of the Disclosing Party if it is identified as confidential and/or proprietary before, during, or promptly after presentation or communication.
Each Receiving Party agrees to receive and hold any Confidential Information in strict confidence. Without limiting the scope of the foregoing, each Receiving Party also agrees: (a) to protect and safeguard the Confidential Information against unauthorized use, publication or disclosure; (b) not to reveal, report, publish, disclose, transfer, copy or otherwise use any Confidential Information except as specifically authorized by the Disclosing Party; (c) not to use any Confidential Information for any purpose other than as stated above; (d) to restrict access to Confidential Information to those of its advisors, officers, directors, employees, agents, consultants, contractors and lobbyists who have a need to know, who have been advised of the confidential nature thereof, and who are under express written obligations of confidentiality or under obligations of confidentiality imposed by law or rule; and (e) to exercise at least the same standard of care and security to protect the confidentiality of the Confidential Information received by it as it protects its own confidential information.
If a Receiving Party is requested or required in a judicial, administrative, or governmental proceeding to disclose any Confidential Information, it will notify the Disclosing Party as promptly as practicable so that the Disclosing Party may seek an appropriate protective order or waiver for that instance.
B. Exceptions. Confidential Information shall not include information which: (i) is or becomes public knowledge through no fault of the Receiving Party; (ii) was in the Receiving Party’s possession before receipt from the Disclosing Party; (iii) is rightfully received by the Receiving Party from a third party without any duty of confidentiality; (iv) is disclosed by the Disclosing Party without any duty of confidentiality on the third party; (v) is independently developed by the Receiving Party without use or reference to the Disclosing Party’s Confidential Information; or (vi) is disclosed with the prior written approval of the Disclosing Party.
C. Storage and Sending. In the event that Granicus Products and Services will be used to store and/or send Confidential Information, CONSULTANT must be notified in writing, in advance of the storage or sending. Should CITY provide such notice, CITY must ensure that Confidential Information or sensitive 258
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information is stored behind a secure interface and that Granicus Products and Services be used only to notify people of updates to the information that can be accessed after authentication against a secure interface managed by CITY. CITY is ultimately accountable for the security and privacy of data held by CONSULTANT on its behalf.
D. Return of Confidential Information. Each Receiving Party shall return or destroy the Confidential Information immediately upon written request by the Disclosing Party; provided, however, that each Receiving Party may retain one copy of the Confidential Information in order to comply with applicable laws and the terms of this Agreement. CITY understands and agrees that it may not always be possible to completely remove or delete all personal data from CONSULTANT’ databases without some residual data because of backups and for other reasons.
10. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
11. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
12. TERMINATION.
A. Except as otherwise provided, CITY and CONSULTANT may terminate this Agreement at any time with or without cause upon at least ninety (90) days’ notice. Notice of termination shall be in writing.
B. In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
13. INDEMNIFICATION.
A. Each party (Indemnitor) shall indemnify, defend with counsel approved by the other party (Indemnitee), and hold harmless Indemnitee, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of Indemnitee’s 259
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passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the Indemnitee. Should Indemnitee in its sole discretion find Indemnitor’s legal counsel unacceptable, then Indemnitor shall reimburse the Indemnitee its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation.
The Indemnitor shall promptly pay any final judgment rendered against the Indemnitee (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 19, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
14. LIMITATION OF LIABILITY.
A. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER
NO CIRCUMSTANCES SHALL EITHER PARTY BE LIABLE FOR ANY SPECIAL,
INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES,
WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF
THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, CONSULTANT SHALL NOT BE LIABLE FOR: (A) ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CITY DATA; (B) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES ARISING OUT OF ACCESS TO OR INABILITY TO
ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND CONSULTANT’ REASONABLE
CONTROL, EVEN IF CONSULTANT HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE RELATED LOSSES OR DAMAGES. CITY SHALL NOT BE LIABLE FOR ANY MATTER BEYOND CITY’S REASONABLE CONTROL, EVEN
IF CITY HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE RELATED LOSSES OR DAMAGES.
B. LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT DAMAGES UNDER
THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE)
EXCEED THE FEES PAID BY CITY FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE
DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. NEITHER PARTY SHALL BE
RESPONSIBLE FOR ANY LOST PROFITS OR OTHER DAMAGES, INCLUDING
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR ANY 260
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OTHER DAMAGES, HOWEVER CAUSED. NEITHER PARTY MAY INSTITUTE
AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN. THE ABOVE LIMITATIONS WILL NOT LIMIT CITY’S PAYMENT OBLIGATIONS UNDER SECTION 1 ABOVE.
15. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
16. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
17. AUDIT OF RECORDS.
A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.
CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
18. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.
CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
19. INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
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1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Should CONSULTANT own any vehicles used for activities of CONSULTANT arising out of or in connection with the work to be performed under this Agreement, it shall also procure such coverage for owned vehicles.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations are by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
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B. Endorsements. Each insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City. Each general liability and automobile liability insurance policy shall be endorsed as follows.
CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by the CITY, including any self-insured retention the CITY may have shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of 263
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insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 12 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.
The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
20. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
21. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, subconsultants and agents.
22. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
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23. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
24. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274ATTN: Elaine
Jeng
Granicus
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
ATTN: Contracts
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
25. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
26. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein are generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
27. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
28. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
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29. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
30. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
31. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
32. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
33. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
34. ATTORNEYS’ FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
35. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
36. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product and material provided by the City which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such 266
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documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF ROLLING HILLS CONSULTANT
CITY MANAGER By: TITLE
ATTEST:
City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Michael Jenkins, City Attorney
267
Agenda Item No.: 11.C
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDERATION OF RENEWAL FOR FY 2022/23 SOUTH BAY CITIES
COUNCIL OF GOVERNMENTS (SBCCOG) REGIONAL PLANNER
SPECIAL ASSESSMENT
DATE: June 27, 2022
BACKGROUND:
Last year, the South Bay Cities Council of Government (SBCCOG) hired a regional planner to assist its city members with land use issues, the monitoring and interpretation of housing legislation and to enhance the SBCCOG's climate action work. The regional planner was meant to be a resource to address issues common to all of the cities.
The idea of hiring a regional planner arose from continuing land use issues that need to be addressed by COG and its member cities. Many of these land use issues deal with the numerous housing bills being introduced at the state level. Another issue was the need for the COGs to administer the Regional Early Action Program which provides one-time funding to accelerate housing production and facilitate compliance in implementing the 6th Cycle Housing Element. SBCCOG intended to use REAP funding to augment a portion of the planner position. Any funding not used from the assessment would roll over to the following year.
Last year, the SBCCOG assumed a region-wide cost of $110,500 with the City of Rolling Hills assessment of $4,000 due to population size. The City Council approved a $1,000 contribution to participate.
This year, the SBCCOG has been able to lower the region-wide cost and individual city assessments. The City of Rolling Hills assessment for FY 2022/23 would be $2,000.
DISCUSSION:
What follows is a list of what the regional planner has accomplished in the past year or is currently working on for all the cities Planning and Community Development departments 268
within the SBCCOG. The Community Development Directors are able to call on him for research and other information.
Conducted one-on-one interviews with South Bay Community Development Directors to determine their priorities, opportunities, and challenges in order to inform SBCCOG’s regional planning services. Prepared memo on findings for SBCCOG staff and city Directors.
Identified California State Dept of Toxic Substances Control “Equitable Community Revitalization Grant” program for brownfield clean up; organized presentation to South Bay Directors by DTSC staff; liaised between DTSC and cities; City of Carson applied for the grant and is waiting on Round 1 results.
Developed and led tour of West Athens community (LA County District 2) for Neighborhood Broadband Center proposal in development at SBCCOG. Work collaboratively with South Bay Community Development Directors to develop a coherent South Bay housing policy to help ensure that state accelerated housing production policy goals are met, while also meeting the local needs of the communities.
Serve as a resource to SBCCOG member jurisdictions and Community Development Directors providing technical assistance and support as needed. Examples:
Provided a list of Code Enforcement firms for the City of Rolling Hills to consider.
Currently researching status of SB 9 in every South Bay city for memo update to directors.
Coordinate and manage monthly Community Development Directors meeting on Zoom, 3rd Thursday each month 12:30-2pm. Develop meeting agenda; invite guest speakers; send meeting invitations to Directors and staff; chair the meeting.
Provide research assistance to SBCCOG senior staff. Example:
Researched and prepared memo on the potential impact of Ghost Kitchens in South Bay, with a focus on land use and planning.
Identify, research, and connect city staff with grant funding opportunities for implementation. Example:
Manage the Community Development Director email listserv for sending critical information updates to Directors; engage Directors on important planning matters through listserv.
Attend SCAG meetings and committees, HCD meetings, and other housing related meetings and trainings on behalf of the South Bay. Share information and resources with Directors at monthly CDD meetings and through email listserv.
Track state housing policy and legislation and recommend advocacy positions including drafting and circulating position letter templates to cities.
Research state bills affecting housing law. Recommend additions to SBCCOG Legislative Matrix. Co-author positions on proposed state housing bills. Example:
AB 1978 proposes to allow HCD to do local zoning on behalf of cities out of compliance with state law, and fine cities up to $10,000 per day to gain compliance. I identified this bill as a matter of urgent concern, researched it, recommended opposition that was approved by SBCCOG Board, and added to Legislative Matrix for advocacy.
Co-author advocacy position letters to state representatives. Example:
Co-authored a letter of support for a Housing Element Informational Hearing and Status Update, sent to Assembly Committee.
Lead development of ADU Calculator tool for the South Bay. Beta version:
https://southbaycities.aducalculator.org/. ADU Calculator is a FREE online tool to help residents estimate construction costs and rental income from developing an ADU. It is 269
funded by Chan Zuckerberg Initiative at no cost to cities. Researched the calculator, brought consultants to monthly CDD meeting for presentation; currently manage cities’ self-reported ADU data entry process and serve as consultant’s liaison.
Residents can use the ADU Calculator to estimate costs of constructing an ADU in the City of Rolling Hills.
Contribute to potential formation of a regional South Bay Housing Trust Fund. Example:
Researched and co-authored a “Pros and Cons” memo on Housing Trust Funds as Nonprofit vs JPA for SBCCOG Board of Directors, in collaboration with COG staff and legal team.
Served as invited panelist at 2021 Environmental Justice Enforcement Symposium representing SBCCOG. Discussed ways to build community partnerships through compassionate planning and code enforcement.
Oversee implementation the SCAG’s Regional Early Action Planning (REAP) projects funded for the South Bay. Manage four (4) REAP 1.0 grant projects with a budget of $603,000. Developed RFPs, led the procurement process; currently conduct project management, coordinate with consultants, interface with SCAG. Project duration 2021- 2023.
ADU Acceleration (consultant: Black & Veatch, Pocket Housing) Study of ADU patterns, challenges, opportunities in 8 South Bay cities Commercial Redevelopment into Housing (consultant: Studio 111, Kosmont) Study of under-performing commercial segments and resources needed for redevelopment into affordable, sustainable housing in 6 South Bay cities Housing Education Program
10-part online housing education series for South Bay city leaders SB 330 Protected Units Supplemental Application Form
Supplemental form for applicants and cities to document Protected Units for replacement if subject to demolition in SB 330 projects Research and prepare for REAP 2.0 application for transformative planning and implementation projects with funding potential totaling $247 million for the SCAG region.
FISCAL IMPACT:
Based on the City's population, the FY2022-23 contribution would be $2,000.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_220613_SBCCOG_22-23_Assessment_RegionalPlanner.pdf 270
Special Assessment Proposed for Regional Planner
2021-2022 2022-2023
OVER 75,000 population
Carson 9,000 4,500
Hawthorne 9,000 4,500
Inglewood 9,000 4,500
Los Angeles County 9,000 4,500
Los Angeles City 9,000 4,500
Torrance 9,000 4,500
30,000 TO 75,000 population
Gardena 6,500 3,250
Lawndale 6,500 3,250
Manhattan Beach 6,500 3,250
Rancho Palos Verdes 6,500 3,250
Redondo Beach 6,500 3,250
UNDER 30,000 population
El Segundo 4,000 2,000
Hermosa Beach 4,000 2,000
Lomita 4,000 2,000
Palos Verdes Estates 4,000 2,000
Rolling Hills 4,000 2,000
Rolling Hills Estates 4,000 2,000
TOTAL 110,500 55,250
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Agenda Item No.: 11.D
Mtg. Date: 06/27/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AND AUTHORIZE CITY MANAGER TO SUBMIT THE
SEPULVEDA CANYON CONTINUOUS FLOW MONITORING
TECHNICAL MEMORANDUM AND REVISED SUBSECTION 3.5.2
DATE: June 27, 2022
BACKGROUND:
On January 31, 2022, the City of Rolling Hills submitted to the California Water Quality Control Board-Los Angeles Region (Regional Board) an Addendum to the Palos Verdes Peninsula Enhanced Watershed Management Program (EWMP Addendum) to include the City as an 85%, 24-hour runoff retention area. Included in that submittal was a detailed matrix of itemized changes to the 2021 EWMP, a new narrative subsection 3.5.2 with s hort narrative summary of continuous flow monitoring data collected from Sepulveda Canyon for the period of October 2020 through December 31, 2021.
In its January 2022 submittal, the City committed to providing a complete hydrologic analysis technical report following the close of the 2021-2022 rain year in order to provide two complete wet weather seasons of flow monitoring data to support the City’s assertion that the net effect of Rolling Hills’ planning and land development standards along with its extensive network of natural canyon drainage systems would effectively retain runoff from the 85 th percentile, 24-
hour rain event within city limits.
In comments received from the Regional Board staff on the EWMP Addendum, the City and the Palos Verdes Peninsula Watershed Management Group were instructed to submit a revised Peninsula EWMP by May 13, 2022 incorporating the changes listed in the EWMP Addendum into the Peninsula EWMP as well as to address other comments from the Regional Board staff among which was to include a summary of the Rolling Hills hydrologic analysis in Section 3.5.2 of the Peninsula EWMP. The updated Peninsula EWMP was submitted to the Regional Board staff in track changes and clean versions by the specified date.
DISCUSSION:
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The City of Rolling Hills’ consultant conducted a continuous flow monitoring study in Sepulveda Canyon during two wet weather seasons from October 26, 2020 through April 30, 2022. The continuous flow monitoring and visual inspections were conducted within a culvert at the Middleridge Road crossing. The purpose of the study was to determine if the Sepulveda Canyon effectively retains the 85th percentile, 24-hour storm event (estimated to be 1.0 inches based on the isohyetal map obtained from the Los Angeles County Department of Public Works Hydrology Manual and GIS database).
The attached Sepulveda Canyon Continuous Flow Technical Memorandum confirms that Sepulveda Canyon effectively retained all storm events during the study period less than or equal to the 85th percentile, 24-hour storm event. The following key takeaways are provided below:
Sepulveda Canyon effectively retained the volume of flow generated by all storm events during the 2020-2021 wet season, including two storm events greater than the 85th percentile, 24-hour storm event.
Sepulveda Canyon effectively retained the volume of flow generated by all storm events that occurred during the 2021-2022 wet season less than or equal to the 85th percentile, 24-hour storm event.
A brief period of flow was observed during the December 23-24, 2021 storm event that was greater than the 85
th percentile, 24-hour storm event rainfall depth of 1.0 inches.
The onset of flow commenced following 1.2 inches of rainfall within 24 hours and the flows likely originated from a small portion of the surrounding drainage area, rather than the entirety of Sepulveda Canyon. The total rainfall for the first 24 hours of the storm was
1.4 inches and the total rainfall for the event was 1.6 inches.
Flow was observed during the December 29-30, 2021 storm event that was greater than the 85
th percentile, 24-hour storm event rainfall depth of 1.0 inches and greater than the 95 th percentile, 24-hour storm event rainfall depth of 2.0 inches. The onset of flow from the entire Sepulveda Canyon drainage area commenced following 1.59 inches of rainfall within 24 hours. The total rainfall for the first 24 hours of the storm was 2.47 inches and the total rainfall for the 32 hour event was 3.07 inches.
Based on prior correspondence with Regional Board staff, the City committed to provide this additional technical memo to aid Regional Board staff in their review of the EWMP Addendum in order to provide the City with the final approval. Together with the additional technical report, the City will submit a revised subsection 3.5.2 of the EWMP Addendum to incorporate the conclusions above from the technical memorandum.
The Technical Memorandum and revised subsection 3.5.2 will be submitted to the Regional Board upon approval by City Council.
FISCAL IMPACT:
Monitoring of Sepulveda Canyon, and the review and analysis of the data is funded by Local Return Funds from the Safe, Clean Water Program (Measure W).
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Sepulveda Canyon Continuous Flow Technical Memorandum_Final.pdf 273
PVP_EWMP_Sec_3.5.2(Final)redline.pdf
PVP_EWMP_Sec_3.5.2(Final).pdf
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3777 Long Beach Boulevard, Annex Building | Long Beach, CA 90807 NV5.com O.800-777-0605
June 8, 2022
Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Sepulveda Canyon Continuous Flow Technical Memorandum Dear Ms. Jeng,
NV5 is pleased to provide the City of Rolling Hills(Rolling Hills) with this technical memorandum presenting the results of the continuous flow data collected to determine if Sepulveda Canyon effectively retains the 85th percentile, 24-hour storm event.
METHODOLOGY
Continuous flow monitoring was conducted in Sepulveda Canyon over the course of two wet weather seasons from October 26, 2020 through April 30, 2022. The continuous flow monitoring equipment was located in Sepulveda Canyon at the road crossing of Middleridge Road (33.773522, -118.348538), which is an accessible location near the bottom of the canyon suitable for flow monitoring. Sepulveda Canyon is located on the east side of the Palos Verdes Peninsula, south of N. Palos Verdes Drive, and about 0.5 miles east of Crenshaw Boulevard. Rainfall data for October 2020 through April 2022 was obtained from the Los Angeles County Department of Public Works (LADPW) Rolling Hills rain gauge (Alert ID 2570300, 33.75694, -118.3544, elevation 1262 feet) and historical rainfall data from October 2016 through April 2020 was obtained from the MesoWest Palos Verdes rain gauge (Station ID AS176, 33.75964, -118.36685, elevation 1204 feet). The continuous flow monitoring location and the rainfall gauge locations are provided in Figure 1. Photographs of the continuous flow monitoring location are provided in Figure 2 and Figure 3.
The flow equipment included an ultra-sonic sensor and data logger with near real-time access through NV5’s MS4 Flow SystemTM web portal. During the installation, the MS4 outfall pipe dimensions and slope were measured, and the flow equipment was programmed to continuously log level measurements in inches and flow measurements in both gallons per minute (gpm) and cubic feet per second (cfs). Upon completion of the installation, the wireless data logger was programmed to transmit the level and flow data to the secure web portal at five minute intervals. 275
Sepulveda Canyon Continuous Flow Technical Memorandum