1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
5.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7. CONSENT CALENDAR
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, July 11, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1303 Next Ordinance No. 376
CL_AGN_220711_CC_BlueFolderItem_06.pdf
CL_AGN_220711_CC_BlueFolderItem_10A.pdf
CL_AGN_220711_CC_BlueFolderItem_12B.pdf
CL_AGN_220711_CC_BlueFolder_13A_FIreIncident_06.26.22.pdf CL_AGN_220711_CC_BlueFolderItem_13B.pdf
1 Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JULY 11, 2022
RECOMMENDATION: Approve.
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 27, 2022 RECOMMENDATION: Approve as presented.
7.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
7.E. RECEIVE AND FILE THE INTERIM FINANCIAL STATEMENTS FOR THE ELEVEN MONTHS ENDED MAY 31, 2022
RECOMMENDATION: Receive and file the Interim Financial Statements for the Eleven Months Ended May 31, 2022.
7.F. RECEIVE AND FILE MAY 31, 2022 INVESTMENT REPORT
RECOMMENDATION: Receive and file.
7.G. DESIGNATE VOTING DELEGATE AND ALTERNATE VOTING DELEGATE TO
THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 7-9 TO BE HELD IN LONG BEACH, CA.
RECOMMENDATION: Staff recommends that the City Council approve the same voting delegate and alternate voting delegate as the year prior.
7.H. CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO A PROFESSIONAL SERVICE AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE CODE ENFORCEMENT SERVICES FOR A NOTTO-EXCEED AMOUNT OF $55,000 RECOMMENDATION: Approve as presented.
CL_AGN_220711_CC_AffidavitofPosting.pdf
CL_MIN_220627_CC_F.pdf
CL_AGN_220711_PaymentOfBills.pdf
CL_AGN_220711_CC_GeneralFundExpend_at_053122.pdf
CL_AGN_220711_CC_GeneralFundRevenues_053122.pdf
CL_AGN_220711_CC_OtherFund_Revenues_053122.pdf
CL_AGN_220711_CC_OtherFunds_Expenditures_053122.pdf
CL_AGN_220711_CC_May2022_InvestmentReport.pdf
GV_GVO_220609_LCC_VotingDelegatePacket.pdf
Rolling Hills 2022 Amendment No. 1.pdf
CA_AGR_220228_Willdan_CE_Services_E-c1.pdf
2 8. EXCLUDED CONSENT CALENDAR ITEMS
9. COMMISSION ITEMS
10. PUBLIC HEARINGS
10.A. A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION
AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES OWED
TO REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE FRANCHISE WITH THE CITY OF ROLLING HILLS ON THE FY 2022-2023 LOS ANGELES COUNTY AUDITOR-CONTROLLER'S OFFICE ANNUAL TAX ROLL.
RECOMMENDATION: It is recommended that the City Council hold a public hearing and, if appropriate, make a finding that there is no majority protest by property owners within the City of Rolling Hills; and adopt the enclosed Resolution, with attached Report, and place the sanitation service charge on the annual County of Los Angeles Tax Roll.
11. OLD BUSINESS
12. NEW BUSINESS
12.A. RECEIVE AND FILE A REPORT ON THE NEXT CITY SPONSORED COMMUNAL BINS EVENT SCHEDULED FOR AUGUST 5, 2022 THROUGH AUGUST 13, 2022, TO ASSIST RESIDENTS WITH FIRE FUEL REDUCTION IN THE COMMUNITY.
RECOMMENDATION: Receive and file.
12.B. RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS; DISCUSS PRESENTED OPTIONS TO COMPLETE PROJECTS; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Receive report, consider project options, and provide direction to staff.
13. MATTERS FROM THE CITY COUNCIL
13.A. DISCUSS SUNDAY, JUNE 26, 2022 FIRE INCIDENT IN RANCHO PALOS
VERDES AND LESSONS LEARNED (MIRSCH)
RECOMMENDATION: Take public comments, and provide direction staff.
Rolling Hills proposal FY22-23.pdf
Code Enforcement - Open Cases 070722.pdf
CL_AGN_220711_CC_RH_ParcelMap_20200724_withRoads.pdf
CL_AGN_220711_CC_RH_TaxRoll.pdf
CL_AGN_220711_CC_ResolutionNo1303_AnnualRefuseAssessment.pdf CL_AGN_220711_CC_SanitationReport.pdf
CL_PBN_220629_CC_FY22-23_RefuseDirectAssessmentBilling_Affidavit.pdf CL_AGN_220711_CC_StaffPresentation.pdf
CM_SMA_Projects_Republic_CommunalBins_August 2022.pdf
CL_AGN_220711_CC_Item12B_PublicComment_01.pdf
CL_AGN_220711_CC_BlueFolder_FIreIncident_06.26.22.pdf
3 13.B. RECEIVE A REPORT ON THE MAY 4, 2022 FIRE FUEL COMMITTEE MEETING;
APPROVE FIRE FUEL COMMITTEE'S RECOMMENDATION TO DISCONTINUE
WORK ON THE DRAFT ORDINANCE TO REQUIRE FIRE FUEL MANAGEMENT IN THE CANYONS; AND DISCUSS THE COMMITTEE'S FUTURE
ASSIGNMENTS.
RECOMMENDATION: Receive a report, approve Committee's
recommendation, and discuss the Committee's future assignments.
13.C. DISCUSS THE CITY COUNCIL'S PREVIOUS APPROVAL TO UPDATE THE
CONSOLIDATED TAX AND FEE SCHEDULE TO INCREASE THE COMMITTEE ON TREES AND VIEWS PROCESSING FEE FOR VIEW CASES.
RECOMMENDATION: Discuss and provide direction to staff.
13.D. APPROVE REIMBURSEMENT FOR EXPENSES INCURRED BETWEEN DECEMBER 2019 AND JUNE 2022 (DIERINGER)
RECOMMENDATION: Approve Councilmember Dieringer's reimbursement request and direct staff to prepare a policy relating to Council expenses.
14. MATTERS FROM STAFF
15. RECESS TO CLOSED SESSION
16. RECONVENE TO OPEN SESSION
17. ADJOURNMENT
Next regular meeting: Monday, July 25, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_220504_FFC_AgendaPacket.pdf
CL_AGN_220711_CC_Greenwast Disposal_Presentation.pdf
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
CL_AGN_220711_CC_DieringerReceipts.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4 Agenda Item No.: 5.A
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE: July 11, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_220711_CC_BlueFolderItem_06.pdf
CL_AGN_220711_CC_BlueFolderItem_10A.pdf
CL_AGN_220711_CC_BlueFolderItem_12B.pdf
CL_AGN_220711_CC_BlueFolder_13A_FIreIncident_06.26.22.pdf CL_AGN_220711_CC_BlueFolderItem_13B.pdf
5 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
July 11, 2022
06 PUBLIC COMMENT ON NON-AGENDA ITEMS
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
6 From: John Signo
To: Christian Horvath
Subject: FW: Steering Committee item re: Rolling Hills
Date: Monday, July 11, 2022 3:12:50 PM
Attachments: SBCCOG Regional Planner Summary of Work 2022.pdf From: Beatriz Dieringer <[email protected]>
Sent: Monday, July 11, 2022 1:07 PM
To: Elaine Jeng <[email protected]>; John Signo <[email protected]> Subject: Fwd: Steering Committee item re: Rolling Hills Dear Elaine and John,
Please make copies of Jacki’s email and attachment for the Council members tonight. I plan on bringing this issue up with them for a future agenda discussion but it’s important for them to have these documents to understand the background and need for such a future agenda item.
In the meantime I was able to appear at the Steering Committee meeting this afternoon and get a continuance of this issue. The Chair, John Cruikshank, wants to meet with me, Jacki and applicable staff to see if there’s an equitable resolution of this issue.
Thanks,
Bea
Sent from my iPhone
Begin forwarded message:
From: Jacki Bacharach <[email protected]>
Date: July 7, 2022 at 5:23:28 PM PDT
To: "Bea Dieringer (
Cc: Elaine Jeng <[email protected]>, John Cruickshank <[email protected]> Subject: Steering Committee item re: Rolling Hills
I wanted to let you know that I am recommending to the Steering Committee on Monday that unless Rolling Hills pays the full assessment for the regional planner this year - $2000 instead of $1000 – the SBCCOG should stop providing service to your city in the area of regional planning – specifically your city’s participation in the $146,250 study of Accessory Dwelling Units that we are doing for 7 other cities and of which your city is currently a part. (see below) Additionally, we are getting ready to plan for another round of projects on housing for which Rolling Hills would not be able to participate.
Jonathan Pacheco Bell has done outstanding work since he has come to the SBCCOG and your city has taken full advantage of it.
7 Here are some examples of what you have already received which is far more than the $6000 over 2 years ($4000 for the first year and $2000 for this year) that we are assessing:
·
Served as a resource to SBCCOG member jurisdictions and Community Development Directors providing technical assistance and support as needed.
Example:
o
Rolling Hills: researched and prepared memorandum on Code Enforcement contract staffing for new Community Development Director which included links to help the city hire your current code enforcement officer
·
Lead development of ADU Calculator online tool for the South Bay. Website:
https://southbaycities.aducalculator.org/. – This tool was found by Mr. Bell and brought to the cities.
o
ADU Calculator is a FREE online tool to help residents estimate construction costs and rental income from developing an ADU, no cost to cities.
o
Researched tool, brought consultant to monthly CDD meeting for presentation, managed cities’ data entry process, liaison to consultant for South Bay taking multiple hours of his time
o
Rolling Hills is a participating city in the ADU Calculator.
SB 330 Residential and Protected Units Supplemental Application Form – budget $42,250
Creation of a supplemental application form for SB 330 housing development projects to preserve residential and protected dwelling units, prevent displacement, and help South Bay cities meet their RHNA goals. Mr. Bell worked with lawyers at BB&K so cities could be confident that there has been legal review and approval.
Rolling Hills received the SB 330 Supplemental Form.
Conducted one-on-one interviews with South Bay Community Development Directors to determine their priorities, opportunities, and challenges to inform SBCCOG’s regional planning services. Interviewed Rolling Hills Director John Signo. Prepared memorandum on findings for SBCCOG staff and Community Development Directors.
Coordinate and manage monthly Community Development Directors meeting via Zoom, 3rd Thursday each month, 12:30-2pm. Develop meeting agenda.
Coordinate guest speakers. Send meeting invitations to CDDs and staff. Chair the meeting. Rolling Hills is a regular attendee at monthly meetings.
Manage the Community Development Director email listserv for sending critical information updates to Directors on legislation, grant opportunities and other important issues. Engage Directors on important planning matters through listserv. Rolling Hills receives all my communications. 8 Project for which we would not include Rolling Hills:
ADU Acceleration (consultant Black & Veatch, Pocket Housing) – budget: $146,250 Research and planning project including mapping, economic analysis, policy assessment, infrastructure impacts, surveys of applicants and tenants, best practices, and forecasting of ADU development in eight South Bay cities:
El Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Redondo Beach, Rolling Hills, Rancho Palos Verdes. ·
Project in progress.
The purpose of the Regional Planner is that for a small amount of money from each city, projects can be done where all cities can benefit. It is not fair to the other cities that are paying the assessment that a city that is using all of the services provided would not pay their full assessment.
Please let me know if you have any questions.
Jacki
Jacki Bacharach, Executive Director
310-293-2612
[email protected]
SBCCOG media: www.southbaycities.org
Facebook – Twitter
South Bay Environmental Services Center
www.sbesc.com
Facebook – Twitter – LinkedIn
9 L O C A L G O V E R N M E N T S I N A C T I O N
Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance Los Angeles District #15 Los Angeles County 2355 Crenshaw Blvd., #125
Torrance, CA 90501
(310) 371-7222
[email protected]
www.southbaycities.org
SBCCOG’s Regional Planner provides technical assistance to cities on housing and land use issues and project management for Regional Early Action Planning grant funded housing acceleration projects.
Housing and Land Use
Conducted one-on-one interviews with South Bay Community Development Directors to determine their priorities, opportunities, and challenges to inform SBCCOG’s regional planning services. Prepared memorandum on findings for SBCCOG staff and city Community Development Directors.
Work in consultation with South Bay Community Development Directors to develop a coherent South Bay housing policy to help ensure that state accelerated housing production policy goals are met, while also meeting the local needs of the communities. Serve as a resource to SBCCOG member jurisdictions and Community Development Directors providing technical assistance and support as needed. Examples:
o City of Rolling Hills: researched and prepared memorandum on Code Enforcement contract staffing for new Community Development Director. o City of Torrance: agendized mobile home tenant protection and Rent Stabilization Ordinance on June 2022 CDD monthly meeting for discussion in response to Skyline Mobile Home Park landlord rent increase concerns for seniors living on fixed incomes. o Currently researching status of SB 9 in all South Bay cities for CDD update. Coordinate and manage monthly Community Development Directors meeting via Zoom, 3rd Thursday each month, 12:30-2pm. Develop meeting agenda. Coordinate guest speakers. Send meeting invitations to CDDs and staff. Chair the meeting. Provide research assistance to cities and SBCCOG senior staff. Examples:
o City of El Segundo: researched micro-units and Single-Room Occupancy ordinances for city planning staff going to Planning Commission. Provided 20+ case studies, reports, analysis on microunits/SRO and annotated summary memorandum. Principal Planner used for staff report.
o SBCCOG: researched and prepared memorandum on potential impact of Ghost Kitchens in South Bay, with a focus on land use and planning concerns. 10 2
Identify, research, and connect city staff with grants and funding opportunities for implementation. Example:
o Identified State of CA Dept of Toxic Substances Control “Equitable Community Revitalization Grant” program for brownfield clean up. Organized presentation to Community Development Directors by DTSC staff. Liaised between DTSC and cities. o City of Carson applied for the grant and is awaiting Round 1 results. Manage the Community Development Director email listserv for sending critical information updates to Directors. Engage Directors on important planning matters through listserv. Attend SCAG meetings and committees, HCD meetings, and other housing related meetings and trainings on behalf of the South Bay. Share value-added information and resources with Directors at monthly CDD meetings and through email listserv. Track state housing policy and legislation and recommend advocacy positions including drafting and circulating position letter templates to cities.
Research state bills affecting housing law. Recommend additions and updates to Legislative Matrix. Co-author positions on proposed state housing bills. Example:
o AB 1978 proposes to allow HCD to do local zoning on behalf of cities out of compliance and fine cities up to $10,000 per day to gain compliance. I identified this bill as matter of urgent concern, researched it and recommended opposition that was approved by SBCCOG Board, and got AB 1978 added to SBCCOG Legislative Matrix for advocacy. Co-author advocacy position letters to state representatives. Example:
o Letter of support for Housing Element Informational Hearing sent to Southern California Assemblymembers on Housing Committee.
Lead development of ADU Calculator online tool for the South Bay. Website:
https://southbaycities.aducalculator.org/.
o ADU Calculator is a FREE online tool to help residents estimate construction costs and rental income from developing an ADU.
o Funded by Chan Zuckerberg Initiative at no cost to cities. o Researched tool, brought consultant to monthly CDD meeting for presentation, manage cities’ data entry process, liaison to consultant for South Bay. Research and contribute to potential formation of regional South Bay Housing Trust Fund.
Example:
o Co-author Pros and Cons memorandum on Housing Trust Fund for SBCCOG Board of Directors, in collaboration with SBCCOG staff and BBK legal team. 11 3
Developed and led tour of LA County District 2 West Athens-Westmont community for Neighborhood Broadband Center sustainability initiative in development at SBCCOG. Served as invited panelist and subject matter expert at 2021 Environmental Justice Enforcement Symposium representing SBCCOG. Discussed building community partnerships through compassionate zoning code enforcement.
Regional Early Action Planning (REAP) grants for housing acceleration REAP 1.0, 2021-2023
Oversee implementation the SCAG’s REAP 1.0 projects funded for the South Bay. Manage four REAP 1.0 grant projects with a budget of $603,000. Develop RFPs, lead procurement process, conduct project management, coordinate with consultants, interface with SCAG project managers.
ADU Acceleration (consultant Black & Veatch, Pocket Housing) – budget: $146,250 Research and planning project including mapping, economic analysis, policy assessment, infrastructure impacts, surveys of applicants and tenants, best practices, and forecasting of ADU development in eight South Bay cities:
o El Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Redondo Beach, Rolling Hills, Rancho Palos Verdes.
Project in progress.
Commercial Redevelopment into Housing (consultant Studio 111, Kosmont) – budget: $308,250 Research and planning project to develop tools for cities to identify underperforming commercial segments with potential for redevelopment into housing with zero emission mobility options, and identify commercial properties – strip arterials, regional malls, office buildings, and industrial parks – that are candidates for redevelopment into sustainable affordable housing in six South Bay cities:
o Manhattan Beach, Hermosa Beach, Redondo Beach, El Segundo, Carson, Hawthorne Project in progress.
Housing Education Program – budget: $101,250
Workshops and online resources to encourage informed discussions about residential density and design that support a full range of housing options in the South Bay and help decisionmakers and stakeholders understand optimal ways to meet regional housing needs. Project in progress.
12 4
SB 330 Residential and Protected Units Supplemental Application Form – budget $42,250 Creation of a supplemental application form for SB 330 housing development projects to preserve residential and protected dwelling units, prevent displacement, and help South Bay cities meet their RHNA goals.
Project completed June 2022 – SBCCOG is one of first subregions to finish REAP project statewide.
REAP 2.0, 2023-2026
Research and preparations for REAP 2.0 application for “transformative planning” and implementation projects with funding potential totaling $247 million for the SCAG region. Coordinate with Community Development Directors on potential housing and infrastructure for housing projects.
13 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
July 11, 2022
10.A A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION
AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES OWED TO
REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE FRANCHISE WITH THE CITY OF ROLLING HILLS ON THE FY 2022-2023 LOS ANGELES COUNTY AUDITOR-CONTROLLER'S OFFICE ANNUAL TAX ROLL.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220711_CC_StaffPresentation.pdf
14 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
July 11, 2022
12.B RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS; DISCUSS PRESENTED OPTIONS TO COMPLETE PROJECTS; AND PROVIDE DIRECTION TO STAFF.
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220613_CC_Item12A_PublicComment_02.pdf
CL_AGN_220711_CC_Item12B_PublicComment_01.pdf
15 CITY OF ROLLING HILLS
FIRE INCIDENT ON SUNDAY, JUNE 26, 2022
CITY COUNCIL MEETING JULY 11, 2022
16 FIRE INCIDENT, SUNDAY JUN 26
RANCHO PALOS VERDES
Los Angeles County Fire Department (FD) alerted City Managers of Peninsula cities of incident at 12:30pm
Continuous real-time alerts from FD
12:40pm, forward progress of fire stopped, helicopter loading water 1:30pm, fire contained and cause investigation commenced Incident located on private property near Peppertree Drive and Sweetbay Road in Rancho Palos Verdes
No evacuation warnings, and or orders issued and no road closures needed to respond to incident
17 NOTIFICATIONS
First responders notify cities of incidents
Major incidents will have incident command
post set up. Cities send representative to
incident command post for real-time info. First
Responder and cities will notify residents.
Minor incidents, First Responders rely on cities to
notify residents.
Rolling Hills has two notifications systems: Alert
Southbay, and enotify (plus reverse 911).
18 LESSONS LEARNED
FD to notify all RH staff and mayor on fire related incidents. Councilmembers to notify more than one staff of incidents in the community.
Continuous training of Alert Southbay for all RH staff. Keep RH residents informed.
Create redundancy for small staff by setting up protocol to use staff from adjacent cities should the need surface. Coordinate with adjacent Peninsula cities to use the Alert Southbay platform.
19 LESSONS LEARNED: BC Program
Preparedness education by Block Captain program is
working and in practice.
Block Captains are NOT responsible for community
members and their safety in the time of emergencies.
20 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
July 11, 2022
13.B RECEIVE A REPORT ON THE MAY 4, 2022 FIRE FUEL COMMITTEE MEETING;
APPROVE FIRE FUEL COMMITTEE'S RECOMMENDATION TO DISCONTINUE
WORK ON THE DRAFT ORDINANCE TO REQUIRE FIRE FUEL MANAGEMENT IN THE CANYONS; AND DISCUSS THE COMMITTEE'S FUTURE ASSIGNMENTS FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_220711_CC_Greenwast Disposal_Presentation.pdf
21 Agenda Item No.: 7.A
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JULY 11, 2022
DATE: July 11, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220711_CC_AffidavitofPosting.pdf
22 Administrative Report
7.A., File # 1307 Meeting Date: 07/11/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JULY 11, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time July 11, 2022 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: July 8, 2022
23 Agenda Item No.: 7.B
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: July 11, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
24 Agenda Item No.: 7.C
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 27, 2022 DATE: July 11, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220627_CC_F.pdf
25 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
Minutes
Rolling Hills City Council
Monday, June 27, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor James Black presiding.
2. ROLL CALL
Councilmembers Present: Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: Dieringer
Staff Present: Elaine Jeng, City Manager
Jane Abzug, City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager Robert Samario, Finance Director
Vanessa Hevener, Senior Management Analyst
3. PLEDGE OF ALLEGIANCE – Councilmember Mirsch
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
6. PUBLIC COMMENT ON NON-AGENDA ITEMS – NONE
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 27, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 23, 2022
7.D. PAYMENT OF BILLS
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2022
7.F. RECEIVE AND FILE 2022-23 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES FORM 575 SERVICE LEVEL AUTHORIZATION
7.G. PULLED BY COUNCILMEMBER MIRSCH
7.H. ADOPT RESOLUTION NO. 1302 PERMITTING THE USE OF A ROLLING HILLS COMMUNITY ASSOCIATION VEHICLE WITH AMBER LIGHTS; AND REQUIRE THE ROLLING HILLS
COMMUNITY ASSOCIATION TO INSTALL SIGNAGE PER THE RECOMMENDATIONS OF THE
CITY'S TRAFFIC ENGINEER
26 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
7.I. AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR SERVICES RELATING TO
STORMWATER MANDATE COMPLIANCE
7.J. APPROVE ROLLING HILLS COMMUNITY ASSOCIATION'S APPLICATION TO LOS ANGELES
COUNTY DEPARTMENT OF PUBLIC HEALTH FOR REPLACEMENT OF SEPTIC TANK
SERVING THE MAIN GATE AND AUTHORIZE CITY MANAGER TO SIGN Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Consent Calendar excluding Items 7G. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: Dieringer
8. EXCLUDED CONSENT CALENDAR ITEMS
7.G. ADOPT RESOLUTION NO. 1297 UPDATING THE CONSOLIDATED TAX AND FEE SCHEDULE
TO INCREASE THE COMMITTEE ON TREES AND VIEWS PROCESSING FEE FOR VIEW CASES Councilmember Mirsch requested this item be brought back on the July 11, 2022 Agenda. Without objection, so ordered.
9. COMMISSION ITEMS – NONE
9.A. ZONING CASE 21-16: REQUEST FOR APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RETAINING WALL; CONDITIONAL USE PERMIT FOR A RECREATIONAL GAME COURT; AND VARIANCE TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE FOR A PROPERTY LOCATED AT 18 EASTFIELD DRIVE (LOT 69-A-EF) (RICH)
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: Dieringer
Councilmember Pieper directed staff to change the planning application process and require applicants to provide maps showing proximity of adjacent structures to project per council discussion. Without objection, so ordered.
9.B. ZONING CASE NO. 22-20: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A 1,583-SQUARE-FOOT ADDITION AND REMODEL TO AN EXISTING
RESIDENCE, MAXIMUM FIVE-FOOT-HIGH RETAINING WALLS, GRADING, AND OTHER IMPROVEMENTS; AND VARIANCES TO CONSTRUCT IN THE FRONT YARD SETBACK AND
FOR A FIVE-FOOT-HIGH RETAINING WALL TO BE CONSTRUCTED IN THE SETBACK AREA FOR A PROPERTY LOCATED AT 16 SOUTHFIELD DRIVE (LOT 33-SF), ROLLING HILLS, CA (BURGOYNE)
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager 27 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
Public Comment: Dave Blasio
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: Dieringer
10. OLD BUSINESS – NONE
11. NEW BUSINESS
11.A. CONSIDER AND APPROVE AMENDING SEWER STUDY TO PHASE THE CONSTRUCTION OF THE 8" SEWER MAIN PROJECT
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to table consideration of this item for six months. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: Dieringer
Councilmember Dieringer arrived at 7:35 p.m.
11.B. APPROVE CONTRACT RENEWAL WITH GRANICUS FOR SUBSCRIPTION TO AGENDA
MANAGEMENT, MINUTES, AND UPGRADED LIVECAST HARDWARE/SOFTWARE PROGRAMS; AUTHORIZE THE CITY ATTORNEY TO FINALIZE THE AGREEMENT AND THE
CITY MANGER TO SIGN
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
11.C. CONSIDERATION OF RENEWAL FOR FY 2022/23 SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS (SBCCOG) REGIONAL PLANNER SPECIAL ASSESSMENT Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Mayor Pro Tem Wilson, seconded by Councilmember Pieper to approve a $1000 contribution to the SBCCOG for the Regional Planner. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
28 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
11.D. APPROVE AND AUTHORIZE CITY MANAGER TO SUBMIT THE SEPULVEDA CANYON
CONTINUOUS FLOW MONITORING TECHNICAL MEMORANDUM AND REVISED SUBSECTION 3.5.2
Presentation by Vanessa Hevener, Senior Management Analyst Motion by Councilmember Mirsch, seconded by Councilmember Dieringer to approve as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12. PUBLIC HEARINGS
12.A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1300 ADOPTING THE 2022/2023 FISCAL YEAR BUDGET AND RESOLUTION NO. 1301 ESTABLISHING THE ANNUAL
APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS Presentation by Robert Samario, Finance Director
Public Comment: Alfred Visco, Arlene Honbo, Clint Patterson Motion by Mayor Black, seconded by Councilmember Pieper to add $45,000 into ongoing Core Budget for Record Management. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Wilson to add $17,000 into ongoing Core Budget for Grant Writer to pursue funds for sewer main project. Initial voting not completed due to Councilmember Mirsch changing her vote and requesting a re-vote. Motion carried with the following vote:
AYES: Mirsch, Wilson, Mayor Black
NOES: Dieringer, Pieper
ABSENT: None
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to leave $300,000 in one-time Capital Budget for HQE Siren design and construction. Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson,
NOES: Dieringer, Mayor Black
ABSENT: None
Motion by Mayor Black, seconded by Councilmember Pieper to approve the FY 22/23 Budget and adopt Resolution No. 1300 with modifications. Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None
29 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
Motion by Mayor Black, seconded by Councilmember Dieringer to adopt Resolution No. 1301 establishing the annual appropriations GANN limit for the City of Rolling Hills. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
13. MATTERS FROM THE CITY COUNCIL
13.A. REQUEST FOR ACTION ON SB1186 (WIENER) MEDICINAL CANNABIS PATIENTS RIGHT OF
ACCESS ACT (DIERINGER)
Councilmember Dieringer reported out and requested the Council table this item. Without objection, so ordered.
13.B. DISCUSSION REGARDING LOS ANGELES COUNTY SANITATION DISTRICT LABOR
AGREEMENT (WILSON)
Mayor Pro Tem Wilson reported out. No action taken.
Councilmember Mirsch requested agendizing feedback on recent fires including what did and did not work in terms of resident alerts for the July 11, 2022 meeting.
Councilmember Dieringer made some comments about Consent Calendar Item 7I Mayor Black commented on poor cellular and internet service.
14. MATTERS FROM STAFF – NONE
14.A. UPDATE ON EIS REGISTRATION EFFORTS
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
14.B. CONSIDERATION OF SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG)
REQUEST FOR SUPPORT REGARDING STATE BUDGET REQUEST
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Mayor Black, seconded by Councilmember Mirsch to take no action. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
30 MINUTES – CITY COUNCIL MEETING
Monday, June 27, 2022
15. RECESS TO CLOSED SESSION – NONE
16. RECONVENE TO OPEN SESSION – NONE
17. ADJOURNMENT: 9:55 P.M.
The meeting was adjourned at 9:55 p.m on June 27, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, July 11, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
31 Agenda Item No.: 7.D
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: July 11, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220711_PaymentOfBills.pdf
32 33
Agenda Item No.: 7.E
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE THE INTERIM FINANCIAL STATEMENTS FOR THE ELEVEN MONTHS ENDED MAY 31, 2022
DATE: July 11, 2022
BACKGROUND:
In order to evaluate the progress of revenues and expenditures in relation to the budget, staff prepares monthly interim financial statements for each City fund, including the General Fund.
DISCUSSION:
GENERAL FUND
The General Fund is the primary operating fund of the City of Rolling Hills, accounting for unrestricted revenues and basis services provided to the community, including public safety, planning, facility maintenance, and administration.
The amended fiscal year 2021/2022 budget for the General Fund totals $3,084,599. Through May 31, 2022, expenditures totaled $2,162,580. The favorable variance of $922,019 thus far reflects savings across most departments. If this trend continues for the last month of June, expenditures will end the year at close to $2,350,000.
On the revenue side, revenues through May 31, 2022 total $2,233,355 versus budgeted revenues of $2,124,300, which amounts to a favorable variance of $109,055. By year end, the favorable variance will be even greater.
Based on current projections, General Fund revenues and expenditures will come close to balancing.
OTHER FUNDS
Refer to the attached schedules of revenues and expenditures for each of the other City funds compared to the amended budget.
34 FISCAL IMPACT:
The acceptance of this report by Council has no fiscal impact.
RECOMMENDATION:
Receive and accept the Interim Financial Statements for the Eleven Months Ended May 31, 2022.
ATTACHMENTS:
CL_AGN_220711_CC_GeneralFundExpend_at_053122.pdf
CL_AGN_220711_CC_GeneralFundRevenues_053122.pdf
CL_AGN_220711_CC_OtherFund_Revenues_053122.pdf
CL_AGN_220711_CC_OtherFunds_Expenditures_053122.pdf
35 Pro-Rated
Adopted Budget YTD Variance %
Budget (92%) Expenditures Fav (Unfav) Exp.
01 - CITY ADMINISTRATOR
702 Salaries -Full Time $ 429,100 $ 393,342 $ 366,978 $ 26,364 85.5% 710 Retirement CalPERS-Employer 29,000 26,583 33,529 (6,945) 115.6% 712 CalPERS Unfunded Liability 59,026 54,107 57,063 (2,956) 96.7% 715 Workers Compensation Insur. 7,700 7,058 7,498 (440) 97.4% 716 Group Insurance 55,000 50,417 62,666 (12,249) 113.9% 717 Retiree Medical 30,300 27,775 30,563 (2,788) 100.9% 718 Employer Payroll Taxes 28,400 26,033 23,503 2,530 82.8% 719 Deferred Compensation 4,300 3,942 3,507 435 81.6%
720 Auto Allowance 4,800 4,400 4,600 (200) 95.8%
XXX Phone Allowance 1,300 1,192 - 1,192 0.0%
761 Auto Mileage 500 458 - 458 0.0%
740 Office Supplies 38,040 34,870 24,255 10,615 63.8%
745 Equipment Leasing Costs 14,850 13,613 9,325 4,288 62.8% 750 Dues & Subscriptions 15,240 13,970 11,744 2,226 77.1% 755 Conference Expense 10,000 9,167 7,244 1,923 72.4%
757 Meetings Expense 2,000 1,833 2,563 (729) 128.1%
759 Training & Education 5,000 4,583 - 4,583 0.0%
765 Postage 20,000 18,333 12,171 6,163 60.9%
770 Telephone 5,700 5,225 5,401 (176) 94.8%
775 City Council Expense 10,000 9,167 2,805 6,362 28.0% 776 Miscellaneous Expenses - - 423 (423) <100%
780 Minutes Clerk Meetings 6,000 5,500 2,255 3,245 37.6% 785 Codification 5,000 4,583 2,812 1,771 56.2%
795 Other Gen Admin Expense 4,900 4,492 2,221 2,271 45.3% 801 City Attorney 91,000 83,417 109,872 (26,455) 120.7% 820 Website 6,000 5,500 14,160 (8,660) 236.0%
850 Election Expense City Council - - 2,027 (2,027) N/A 890 Consulting Fees 161,400 147,950 62,048 85,902 38.4% 955 Disaster Emergency Equipment - - 2,088 (2,088) N/A
802 Legal Expense - Other 3,000 2,750 - 2,750 0.0%
790 Advertising 1,000 917 - 917 0.0%
Total City Administrator 1,048,556 961,176 863,319 94,191 82.3% 05 - Finance
750 Dues & Subscriptions 200 183 - 183 0.0%
810 Annual Audit 17,630 16,161 17,110 (949) 97.1%
890 Consulting Fees 99,500 91,208 110,509 (19,300) 111.1% Total Finance 117,330 107,553 127,619 (20,066) 108.8%
CITY OF ROLLING HILLS
Summary of Expenditures
Eleven (11) Months Ended May 31, 2022
Department/Object Account
01 - GENERAL FUND
Page: 1
36 Pro-Rated
Adopted Budget YTD Variance %
Budget (92%) Expenditures Fav (Unfav) Exp.
CITY OF ROLLING HILLS
Summary of Expenditures
Eleven (11) Months Ended May 31, 2022
Department/Object Account
15- PLANNING & DEVELOPMENT
702 Salaries 237,200 217,433 163,551 53,882 69.0%
710 Retirement CalPERS-Employer 17,750 16,271 12,816 3,455 72.2% 715 Workers Compensation Insur. 3,800 3,483 3,693 (210) 97.2% 716 Group Insurance 30,900 28,325 19,251 9,074 62.3%
718 Employer Payroll Taxes 18,790 17,224 12,846 4,379 68.4% 719 Deferred Compensation 1,200 1,100 - 1,100 0.0%
720 Auto Allowance 2,400 2,200 1,300 900 54.2%
XXX Phone Allowance 600 550 - 550 0.0%
758 Planning Commission Meetting - - 1,061 (1,061) N/A
761 Auto Mileage - - 37 (37) N/A
770 Telephone - - 1,061 (1,061) N/A
776 Miscellaneous Expense 2,000 1,833 976 857 48.8%
750 Dues & Subscription 850 779 - 779 0.0%
755 Conference Expense 5,000 4,583 - 4,583 0.0%
759 Training & Education 1,000 917 - 917 0.0%
790 Advertising - - 2,406 (2,406) N/A
801 City Attorney - - 608 (608) N/A
802 Legal Expenses-Other - - - - N/A
872 Property Development-Legal Exp 100,000 91,667 34,521 57,146 34.5% 878 Build Inspect. LA County/Willd 150,000 137,500 192,180 (54,680) 128.1% 881 Storm Water Management 275,800 252,817 173,576 79,240 62.9% 882 Variance & CUP Expense 7,000 6,417 9,873 (3,456) 141.0% 884 Special Project Study & Consulting 180,000 165,000 75,786 89,214 42.1% 950 Capital Outlay 26,400 24,200 - 24,200 0.0%
Total Planning & Development 1,060,690 972,299 705,541 266,758 66.5% 25 - Public Safety
830 Law Enforcement 220,380 202,015 184,464 17,551 83.7% 833 Other Law Enforcement Expenses 3,000 2,750 2,806 (56) 93.5% 837 Wild Life Mgmt & Pest Control 50,000 45,833 1,412 44,421 2.8% 838 Animal Control Expense 6,000 5,500 3,837 1,663 64.0% 890 Consulting Fees - - - - N/A
Total Public Safety 279,380 256,098 192,520 63,579 68.9% 65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 30,260 27,738.33 62,250 (34,512) 205.7% 901 South Bay Comm. Organization 20,100 18,425 3,013 15,412 15.0% 915 Community Recognition 16,000 14,667 4,218 10,449 26.4% 916 Civil Defense Expense 650 596 - 596 0.0%
917 Emergency Preparedness 137,360 125,913 161,872 (35,958) 117.8% 985 Contingency 25,000 22,917 - 22,917 0.0%
Total Non-Departmental 229,370 210,256 231,353 (21,097) 100.9% Page: 2
37 Pro-Rated
Adopted Budget YTD Variance %
Budget (92%) Expenditures Fav (Unfav) Exp.
CITY OF ROLLING HILLS
Summary of Expenditures
Eleven (11) Months Ended May 31, 2022
Department/Object Account
75 - CITY PROPERTIES
925 Utilities 33,810 30,993 22,815 8,178 67.5%
930 Repairs & Maintenance 36,963 33,883 19,414 14,468 52.5% 932 Area Landscaping 28,500 26,125 - 26,125 0.0%
946 Capital Outlay - Buildings & Equip 250,000 229,167 - 229,167 0.0% Total City Properties 349,273 320,167 42,229 277,938 12.1% GENERAL FUND TOTAL $ 3,084,599 $ 2,827,549 $ 2,162,580 $ 661,303 70.1% Page: 3
38 Adopted Budget Actual Variance
Budget Thru 5/31/22 Revenues Fav (Unfav)
Property Taxes $ 1,249,800 $ 1,145,650 $ 1,266,652 $ 121,002 Sales Taxes 4,800 4,400 22,323 17,923
Property Transfer Tax 40,200 36,850 103,024 66,174
Disaster Grants 20,000 18,333 - (18,333)
Motor Vehicle In Lieu 246,100 225,592 247,231 21,639
Construction & Demo Permits - - 7,907 7,907
Building & Other Permits 300,000 275,000 383,565 108,565 Variance, Planning & Zoning 22,000 20,167 23,896 3,729
Animal Control Fees 1,000 917 214 (703)
Franchise Fees 14,900 13,658 13,555 (104)
Fines & Traffic Violations 14,300 13,108 3,825 (9,283)
COVID 19 REVENUES - - 697 697
RHCA Lease Revenue 68,000 62,333 63,242 908
Interest on Investments 80,000 73,333 28,578 (44,755)
Public Safety Aug Fund 800 733 1,065 331
Burglar Alarm Response 600 550 - (550)
Miscellaneous Revenue 37,800 34,650 35,583 933
Transfers In 24,000 22,000 22,000 -
TOTALS $ 2,124,300 $ 1,947,275 $ 2,223,355 $ 276,080
Budget Vs Actual
CITY OF ROLLING HILLS
General Fund Revenues
Eleven Months Ended 5/31/2022
39 Amended Budget Actual Variance
Budget Thru 5/31/22 Revenues Fav (Unfav)
570 COPS Allocation $ 160,000 $ 146,667 $ 163,403 $ 16,736 Fund 10 - Total $ 160,000 $ 146,667 $ 163,403 $ 16,736
670 Interest Earned $ 50 $ 46 $ - $ (46)
Fund 11 - Total $ 50 $ 46 $ - $ (46)
481 Fines & Forfeitures $ - $ - $ - $ -
Fund 13 - Total $ - $ - $ - $ -
586 American Rescue Plan $ - $ - $ 220,682 $ 220,682
Fund 15 - Total $ - $ - $ 220,682 $ 220,682
589 Safety Element DR4344-PL0521 $ - $ - $ 17,091 $ 17,091 590 Vegetation Managemenet DR4382-PJ0175 242,625 222,406 56,667 (165,740) XXX Crest Road FEMA Grant - 4434-526-112R 1,145,487 1,050,030 - (1,050,030) XXX Eastfield U/Grounding FEMA DR-4382-177-7R-CA 1,971,882 1,807,559 - (1,807,559) 699 Transfers In - General Fund - Safety Element - - - - 699 Transfers In - Utility Fund - 4434-526-112R 381,819 350,001 - (350,001) 699 Transfers In - Utility Fund - DR4382-177-7R 657,294 602,520 - (602,520) 699 Transfers In - General Fund - HMGP-4382-175-13R 80,875 74,135 - (74,135) Fund 16 - Total $ 242,625 $ 222,406 $ 73,757 $ (148,649) 500 Grant Revenue-Prop A $ 38,000 $ 34,833 $ 43,284 $ 8,451 620 Proposition A Exchange - - 63,000 63,000
670 Interest Earned 600 550 - (550)
Fund 25 - Total $ 38,600 $ 35,383 $ 106,284 $ 70,901
501 Grant Revenue-Prop C $ 31,500 $ 28,875 $ 35,904 $ 7,029 670 Interest Earned 650 596 - (596)
Fund 26 - Total $ 32,150 $ 29,471 $ 35,904 $ 6,433
502 Grant Revenue-Measure R $ 24,000 $ 22,000 $ 26,923 $ 4,923 670 Interest Earned 1,100 1,008 - (1,008)
Fund 27 - Total $ 25,100 $ 23,008 $ 26,923 $ 3,915
Fund 16 - CAL/OES
Fund 25 - Prop A Transportation Fund
Fund 26 - Prop C Transportation Fund
Fund 27 - Transit Measure R Fund
Budget Vs Actual
Fund 10 - COP
CITY OF ROLLING HILLS
Fund Revenues
Eleven Months Ended 5/31/2022
Fund 15 - American Rescue Plan Act
Fund 13 - Traffic Safety Fund
Fund 11 - CLEEP Fund
40 Amended Budget Actual Variance
Budget Thru 5/31/22 Revenues Fav (Unfav)
Budget Vs Actual
507 Measure M Local Return $ 26,500 $ 24,292 $ 27,448 $ 3,156 670 Interest Earned 1,100 1,008 - (1,008)
Fund 29 - Total $ 27,600 $ 25,300 $ 27,448 $ 2,148
508 Grant Revenues - Measure W $ 110,000 $ 100,833 $ 104,742 $ 3,909 670 Interest Earned 900 825 - (825)
Fund 30 - Total $ 110,900 $ 101,658 $ 104,742 $ 3,084
502 Grant Revenue - Measure A $ 26,100 $ 23,925 $ - $ (23,925) 670 Interest Earned 900 825 - (825)
Fund 35 - Total $ 27,000 $ 24,750 $ - $ (24,750)
550 Rule 20A Revenues $ 763,638 $ 700,002 $ - $ (700,002) Fund 41 - Total $ 763,638 $ 700,002 $ - $ (700,002)
441 Construction & Demo Permits $ 24,000 $ 22,000 $ 11,550 $ (10,450) 665 Service Charges 753,500 690,708 761,192 70,484
Fund 50 - Total $ 777,500 $ 712,708 $ 772,742 $ 60,034
Fund 50 - Refuse Collection Fund
Fund 29 - Measure M Local Return
Fund 30 - LA County Measure W Safe Clean Water
Fund 41 - UTILITY FUND
Fund 35 - Measure A Fund
41 Pro-Rated
Adopted Budget YTD Variance %
Budget (92%) Expenditures Fav (Unfav) Exp.
840 COPS Program Expenditures $ 160,000 $ 146,667 $ 136,295 $ 10,371 85.2% 845 CLEEP Technology Program $ 1,100 $ 1,008 $ - $ 1,008 0.0% 927 Road Striping-Delineators/Pavement $ 10,000 $ 9,167 $ 4,390 $ 4,777 43.9% 958 Safety Element DR4344-PL0521 $ - $ - $ 27,374 $ (27,374) N/A 959 Vegetation Magmnt DR4382-PJ0175 - - 101,802 (101,802) N/A 960 Crest Road East Project - 4434-526-112R 1,527,306 1,400,031 - 1,400,031 0.0% 961 Eastfield Drive Utility U.G. - 4382-177-7R 2,629,176 2,410,078 - 2,410,078 0.0% CAL OES FUND TOTAL $ 4,156,482 $ 3,810,109 $ 129,175 $ 3,680,933 N/A 905 Prop A Exchange $ - $ - $ - $ - N/A
906 Proposition C Gifted $ - $ - $ - $ - N/A
907 Measure R Gifted $ - $ - $ - $ - N/A
Other City Funds
11 - CLEEP Fund
13 - Traffic Safety Fund
16 - CAL/OES
25 - Prop A Transportation Fund
26 - Proposition C Transportation Fund
27 - Measure R Fund
CITY OF ROLLING HILLS
Summary of Expenditures
Eleven (11) Months Ended May 31, 2022
Department/Object Account
10 - COPS FUND
Page: 1
42 Pro-Rated
Adopted Budget YTD Variance %
Budget (92%) Expenditures Fav (Unfav) Exp.
Other City Funds
CITY OF ROLLING HILLS
Summary of Expenditures
Eleven (11) Months Ended May 31, 2022
Department/Object Account
909 Measure M Gifted $ - $ - $ - $ - N/A
9XX Storm Water Management $ 38,750 $ 35,521 $ 22,710 $ 12,811 58.6% 947 Non-Bldg Improvments $ 300,000 $ 275,000 $ 79,644 $ 195,356 26.5% 948 City Hall Improvements - - 14,953 (14,953) N/A
$ 300,000 $ 275,000 $ 94,597 $ 180,403 31.5%
803 Legal Other & Outside Council $ - $ - $ 1,452 $ (1,452) N/A 886 Utility Underground Project 763,638 700,002 - 700,002 0.0% 887 Sewer Feasibility Project - - 42,241 (42,241) N/A
$ 763,638 $ 700,002 $ 43,693 $ 656,308 5.7%
815 Refuse Service Contract $ 912,700 $ 836,642 $ 836,638 $ 4 91.7% 999 Operating Transfer Out 24,000 22,000 22,000 - 91.7% $ 936,700 $ 858,642 $ 858,638 $ 4 91.7%
29 - Measure M Fund
30 - Measure W Fund
40 - Capital Projects Fund
41 - Utility Fund
50 - Refuse Collection Fund
Page: 2
43 Agenda Item No.: 7.F
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE MAY 31, 2022 INVESTMENT REPORT DATE: July 11, 2022
BACKGROUND:
The City invests its idle cash consistent with its investment policy and state law. The purpose of the investment report is to provide Council with a summary of how City funds are invested and the expected returns from the investment portfolio.
DISCUSSION:
The City's investment portfolio is extremely stable, with more than of its total funds held with the State of California's Local Agency Investment Fund (LAIF). As of May 31, 2022, $3,083,920 was on deposit with LAIF. These funds are pooled with other local agency funds and invested largely in short-term securities. The funds are available anytime and thus are highly liquid. The effective yield for May 2022 was 0.684%.
A total of $2,895,000 is invested in negotiable certificates of deposits (CDs) with maturities spread over a five-year horizon. The interest rates on these range from a low of 0.30% to a high of 2.2%.
The balance of City funds is held with Pacific Premier Bank, of which $836,554 is held in a money-market account and the balance of $125,846 held in the City's checking account.
Through May 31, 2022, the City has earned $39,615 in interest from its investments.
FISCAL IMPACT:
The investment of the City's idle funds has resulted in a return of $39,615.
RECOMMENDATION:
Receive and accept the May 31, 2022 Investment Report.
ATTACHMENTS:
44 CL_AGN_220711_CC_May2022_InvestmentReport.pdf
45 First
Purchase Intertest Market Coupon Payment
CUSIP # Issuer Date Price Rate Cost Value Date Frequency MBS Securities
02616AAG4 AMERICAN FIRST CREDIT UNION 6/26/2020 99.9400 0.300% $ 245,000.00 $ 244,853.00 7/26/2020 Monthly 61690UHP8 MORGAN STANLEY BANK N 7/5/2019 100.1060 2.200% 245,000.00 245,259.70 1/5/2020 Semi Annual 02007GKY8 ALLY BANKK SANDY UTAH 8/1/2019 100.1790 2.150% 245,000.00 245,438.55 2/1/2020 Semi Annual 05580AYW8 BMW BANK NORTH AMER 3/12/2021 99.7070 0.100% 245,000.00 244,282.15 9/12/2021 Semi Annual 649447UK3 NEW YORK CMNTY BK 12/11/2020 96.7760 0.350% 245,000.00 237,101.20 6/11/2021 Semi Annual 856285YB1 STATE BK INDIA NEW 10/28/2021 95.0530 0.800% 245,000.00 232,879.85 4/28/2022 Semi Annual 70962LBA9 PENTAGON FEDERAL CR 1/31/2022 95.5470 1.250% 245,000.00 234,090.15 2/28/2022 Monthly 39573LCP1 GREENSTATE CR UN 2/16/2022 95.8540 1.400% 245,000.00 234,842.30 3/1/2022 Monthly 02589ABV3 AMERICAN EXPRESS 3/23/2022 97.3950 2.050% 245,000.00 238,617.75 9/23/2022 Semi Annual 14042TES2 CAPITAL ONE BK USA 3/23/2022 97.5290 2.100% 245,000.00 238,946.05 9/23/2022 Semi Annual 2,450,000.00 2,396,310.70
Malaga Bank
N/A Malaga Bank 01/22/2022 100.00 0.300% 245,000.00 245,092.53 Local Agency Investment Fund (LAIF) Variable 3,083,920.38 3,083,920.38 TOTAL INVESTMENTS 5,778,920.38 5,725,323.61
CASH IN BANK
Pacific Premier Bank
Checking 123,845.95 123,845.95
Money Market Account 836,554.29 836,554.29
$6,739,320.62 $ 6,685,723.85
CITY OF ROLLING HILLS
Investment Report
As of May 31, 2022
46 Agenda Item No.: 7.G
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DESIGNATE VOTING DELEGATE AND ALTERNATE VOTING
DELEGATE TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE SEPTEMBER 7-9 TO BE HELD IN LONG BEACH, CA.
DATE: July 11, 2022
BACKGROUND:
On June 1, 2022, staff received a letter from the California League of Cities requesting the designation of voting delegates and alternates to participate in the League's 2022 Annual Conference scheduled for September 7-9 in Long Beach, California. The Annual Business Meeting is scheduled for Friday, September 9. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. Each city may appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.
For the annual conference held in September 2021, the City Council designated Councilmember Dieringer as the voting delegate and Mayor Pro Tem Wilson as the alternate.
For the annual conferences held in 2019 and 2020, the same members were designated as the voting delegate and alternate voting delegate.
DISCUSSION:
Councilmember Dieringer is currently serving as the City Council liaison to the California League of Cities. It is recommended that the City Council re-appoint Councilmember Dieringer as the designated voting delegate and Mayor Pro Tem Wilson as the alternate voting delegate.
FISCAL IMPACT:
Voting delegates and alternates must be registered for the Annual conference. Member City officials full conference rate is $650. A one-day rate is $350. The proposed budget for Fiscal Year 2022-2023 includes funds for Councilmembers to attend conferences. 47 RECOMMENDATION:
Staff recommends that the City Council approve the same voting delegate and alternate voting delegate as the year prior.
ATTACHMENTS:
GV_GVO_220609_LCC_VotingDelegatePacket.pdf
48 49
50 51
52 Agenda Item No.: 7.H
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO A PROFESSIONAL SERVICE AGREEMENT WITH
WILLDAN ENGINEERING TO PROVIDE CODE ENFORCEMENT
SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $55,000
DATE: July 11, 2022
BACKGROUND:
On February 28, 2022, the City Council authorized the City Manager to execute a professional service agreement with Willdan Engineering (Willdan) to provide code enforcement services for a not-to-exceed amount of $15,000. The agreement was needed to fill a void created when the previous Code Enforcement Officer/Planner resigned on December 31, 2021. The agreement was initially intended to last until June 30, 2022, which is the end of the fiscal year.
However, due to a need to provide planning services to review and process development projects, City Council authorized the Code Enforcement position to be reclassified as a Planner.
DISCUSSION:
The amendment will extend the current professional service agreement with Willdan to the end of FY 2022-23. Willdan will provide code enforcement services twice a week, 16 hours per week at a cost of $65 per hour. The total amount of the agreement and amendment will not exceed $70,000.
Since the beginning of March 2022, Willdan has opened nine new code enforcement cases of which five are vegetation related. Willdan has also been able to follow-up on existing open cases and has closed five. Currently, Willdan is working on 13 open code enforcement cases with two referred to the City Attorney's office. Four open cases are vegetation related.
FISCAL IMPACT:
Funding of up to $55,000 will come from the Planning and Development budget for FY2022- 2023.
RECOMMENDATION:
53 Approve as presented.
ATTACHMENTS:
Rolling Hills 2022 Amendment No. 1.pdf
CA_AGR_220228_Willdan_CE_Services_E-c1.pdf
Rolling Hills proposal FY22-23.pdf
Code Enforcement - Open Cases 070722.pdf
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60 61
62 63
64 65
66 City of Rolling Hills
July 6, 2022
Mr. John F. Signo, AICP
Director of Planning and Community Services
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Subject: Proposal to Provide Code Enforcement Services
Dear Mr. Signo:
Willdan Engineering is pleased to present this proposal to the City of Rolling Hills to provide code enforcement services.
Willdan Engineering has provided municipal consulting services including code compliance for over 57 years to cities and counties throughout the State of California. We have provided interim, part‐time, and full‐time code enforcement personnel to various jurisdictions.
The proposed Project Manager, Mr. Al Brady, will provide general oversight and will monitor service delivery on behalf of Willdan and the City of Rolling Hills. Mr. Brady has extensive experience in developing and managing various code programs for numerous clients in California, Arizona, and Nevada.
We look forward to discussing our qualifications and our ideas for project implementation with you.
In closing, I have attached a brief scope and a rate for services. Please let me know if you have any questions or require additional information. Thank you in advance for your consideration of Willdan for this project,
Respectfully submitted,
WILLDAN ENGINEERING
Albert Brady, CBO
Deputy Director of Building and Safety
[email protected]
67 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Table of Contents
Firm Profile .....................................................................................................................................1 Scope of Work ................................................................................................................................3 Project Manager .............................................................................................................................3 Fee Schedule ...................................................................................................................................3 Related Experience .........................................................................................................................4 References.......................................................................................................................................6
68 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 1
Firm Profile
Founded in 1964, Willdan Group, Inc. (WGI) is a leading nationwide provider of value‐added professional technical and consulting services. Th e primary markets WGI serves are municipal engineering, planning, and staff augmentation; infrastructure and transportation; energy; and economic and financial analysis. The company serves these three complementary markets through its three service segments — 1) engineering (Willdan Engineering), 2) energy efficiency (Willdan Energy Solutions), and 3) public finance (Willdan Financial Services).
WGI has a reputation for delivering high‐quality projects on time and within budget. Rooted in Willdan’s corporate culture is its focus on quality customer service. The company has more than 1600 employees, including licensed engineers, program and construction managers, financial analysts, planners, and other skilled professionals.
WGI benefits from well‐established relationships with local and state government agencies, investor‐ owned and municipal utilities, and private sector commercial and industrial firms throughout the United States. The company served more than 800 distinct clients in 2015. Headquartered in Anaheim, the company operates from offices in more than a dozen states across the US.
Willdan Engineering
Willdan Engineering (Willdan), a California Corporation and subsidiary of WGI, specializes in solutions tailored to the unique needs of municipalities and other local government agencies. Services range from full‐time, in‐house staffing to interim or part‐time assistance on a project‐by‐project basis.
Willdan’s understanding of public agency needs and issues is unique in the industry. A significant portion of our staff have served in public agency management positions prior to joining Willdan. With our depth of experience, expertise, knowledge, and resources, Willdan can offer practical solutions that are timely, cost effective, and that meet the needs of individual communities. The diversity of our staff experience is an added value of our professional services.
Building and Safety/Engineering Services
Willdan’s experience and strength in plan review and inspection services encompasses the complete range of technical disciplines, including permit issuance, building inspection, grading inspection, accessibility inspection, Code Enforcement, CASp services, OSHPD III plan check and inspection, flood zone experience, building plan review, and fire‐life safety. Willdan maintains an excellent working knowledge of all applicable codes and standards including Caltrans Standard Plans and Specifications, APWA Standards and Specifications, AWWA Standards and Specifications, California Building Codes, CEQA, and Americans with Disabilities Act requirements and California Title 24 requirements on accessibility. The inspection and plan review staff maintain current certifications and attends training on a regular basis, to stay current with industry technologies and standards.
Willdan’s business model is
centered on the public sector.
We can function as part of the
City of Rolling Hills’ team
without a conflict of interest.
Willdan has been in business
for over 57 years
69 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 2
Code Enforcement Services
Code enforcement services are among the most complex and challenging services that government agencies provide. According to nationwide studies, property values, crime rates, insurance rates, business development, and the sense of community pride can be directly impacted by the successes of a jurisdiction’s code enforcement program.
In an effort to aid jurisdictions with the difficult task of maintaining the quality of life for its citizens through such programs, Willdan has assembled a quality staff with extensive public agency experience in the areas of neighborhood preservation, housing inspection and code enforcement. Our expertise includes the development and implementation of inspection programs designed to ensure public safety, promote community involvement, and protect quality of life issues through community education and enforcement of municipal and related codes including preparation for, and participation in, prosecution by city and district attorneys.
Willdan provides the following Code Enforcement Services:
Inspection services for HUD section 8 programs.
Review, study, and analysis of existing programs.
Development of ordinances and writing of grant proposals. Neighborhood cleanup and improvement programs.
Community education programs.
Development of educational materials.
Provide project managers and/or supervisors as onsite “employees”. Provide fulltime, part‐time, interim and/or weekend staff as onsite “employees.” Vehicle abatement and parking enforcement.
Assist in enforcement, including preparation and participation in prosecution by city and district attorneys.
The registration and enforcement of vacation rentals. The regulation of group and/or sober living homes.
70 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 3
Scope of Work
Contract Code Services
The project shall consist of Willdan staff coordinating with the City of Rolling Hills Community and Planning Department to provide Code Compliance staff to the City. Willdan staff shall conduct all inspections and re‐inspections of single family, multi‐family and commercial properties and will identify and enforce all violations of City’s municipal code, ordinances, laws, and all applicable statutes. Personnel shall issue notifications, letters, citations and warrants when necessary to achieve compliance. Staff will be required to document all complaints received, inspections conducted through photos, notes, and correspondences. In addition to the services mentioned above, Willdan employees would provide the following to the City (this is not intended to be a comprehensive list):
Investigate complaints from the public and staff regarding violations of the municipal codes, ordinances, standards and health and safety regulations. Initiate contact with residents, business representatives, and other parties to explain the nature of the violations and encourage compliance with municipal codes, zoning and land use ordinances, and community standards.
Prepare notices of violation for non‐compliance according to applicable codes and regulations. Prepare reports for cases requiring legal action or civil abatement. When required, meet with legal counsel and provide testimony on criminal cases. Maintain records of complaints, inspections, violation notices, and other field enforcement activities.
Coordinate with City departments on cases as they relate to code enforcement.
Project Manager
Al Brady shall be the Project Manager and is fully responsible for seeing that the project is completed in compliance with the provisions of the agreement. Mr. Brady has over 30 years’ experience in the code profession has provided contract code services to approximately 80 municipalities in California, Arizona, and Nevada. He specializes in developing new code programs, improving existing divisions, revenue enhancement, ordinance revisions, maximizing staff efficiency and enhancing customer relations.
Fee Schedule
The Willdan rate for code enforcement officer services is $65.00 dollars an hour. It is my understanding that this project shall include services for 16 hours weekly and continue through FY22/23. Hence, the total overall cost of the project will be approximately $55,000 annually. 71 City of Rolling Hills
Code Enforcement Services
Page | 4
Related Experience
City of Goleta – Project Manager. Provided interim code enforcement staff.
County of Orange – Project Manager. Provided the staff of three full time code enforcement officers on a contract basis to address the county’s backlog of code enforcement cases.
City of Soledad – Project Manager. Developed and implemented a new proactive code enforcement program. Willdan provided a contract code enforcement officer to staff this program for over one year.
City of Fountain Hills, AZ – Project Manager. Developed and implemented a town code enforcement department. The scope of work included hiring staff, training, and supervision for an eight‐month period.
City of Irwindale – Project Manager. Provided municipal code enforcement services including monitoring of a local racetrack for compliance with the City Sound Ordinance on an interim basis.
City of Walnut – Project Manager. Provided interim code enforcement staff who were responsible for enforcing the City’s Municipal Code.
City of South Pasadena – Project Manager. Provided interim code enforcement staff.
City of Irvine – Project Manager. Providing interim code enforcement staff.
City of Laguna Hills – Project Manager. Assisted the city in the development of a public education program concerning the city’s code program.
City of Los Alamitos ‐ Directed and participated in review of the city’s code enforcement policy and procedures and made recommendations for changes as necessary. Additionally, provided interim code enforcement staff and a Community Development Director.
City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing and implementing an Administrative Citation program.
City of Rosemead ‐ Project Manager. Provided interim code enforcement staff to inspect a targeted areas of the city to facilitate neighborhood improvements.
City of San Clemente – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.
City of Superior, AZ ‐ Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes as necessary. Development and Implementation of a Nuisance and an Administrative Citation Ordinance.
City of La Canada Flintridge ‐ Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes as necessary. Development and Implementation of a Nuisance, Cost Recovery, and an Administrative Citation Ordinances. Provided interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.
City of Adelanto – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.
City of Del Mar ‐ Provided interim code enforcement staff to the City and managed their entire Code program.
72 City of Rolling Hills
Code Enforcement Services
Page | 5
It should be noted that the projects listed above are not a comprehensive list of all our past code clientele but represents a small portion of the Municipalities we have served. We have also successfully provided service to the following jurisdictions:
Bradbury
Costa Mesa
Desert Hot Springs
El Monte
Folsom
Fountain Valley
Laguna Woods
Pasadena
Perris
Rancho Cordova
Sacramento
San Diego County
San Jose
San Juan Capistrano
San Luis Obispo
73 City of Rolling Hills
City of Rolling Hills
Code Enforcement Services
Page | 6
References
City of Moreno Valley
James Verdugo
Building Manager
14177 Frederick Street
Moreno Valley, CA 92552
(951) 413‐3354
Project: Provided interim code management.
City of Laguna Niguel
Erich List
Planning Manager
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 362‐4300
Project: Provided interim management and program development.
City of La Puente
John DiMario
Community Development Director
15900 East Main Street
La Puente, CA 91744
(626) 855‐1500
Project: Provided interim management and program development.
In closing, Willdan has provided code compliance services to numerous different California Cities and Counties. We are confident our team can provide the code compliance management the City is seeking. We hope this proposal meets with your approval. 74 Open Cases as of July 7, 2022
Case Date Property Address Description Follow Up
6/1/2019 77 Saddleback Road Drainage
3/11/2020 2950 Palos Verdes Drive Expired Permit
6/24/2020 61 Eastfield Drive Grading and Drainage
6/3/2021 1 Hackamore Road Illegal construction, unpermitted. Boat stored in prohibited location.
7/6/2021 1 Chestnut Lane Illegal structure
8/10/2021 1 Ranchero Road Illegal construction
11/23/2021 2 Acacia Lane
Unpermitted replacement of roof on guest
house, unpermitted demolition of pool
deck, and no C&D permit.
12/30/2021 3 Appaloosa Lane Dead Tree Case forwarded to City Attorney
3/29/2022 42 Portuguese Bend
Road Dead Tree Case forwarded to
City Attorney
4/7/2022 79 Eastfield Drive Unpermitted Construction
5/17/2022 5 Sagebrush Lane Unpermitted Construction
6/9/2022 4 Spur Lane Dead/Dry vegetation
6/9/2022 3 Spur Lane Dead/Dry vegetation
75 Agenda Item No.: 10.A
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION
AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES
OWED TO REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE
FRANCHISE WITH THE CITY OF ROLLING HILLS ON THE FY 2022- 2023 LOS ANGELES COUNTY AUDITOR-CONTROLLER'S OFFICE
ANNUAL TAX ROLL.
DATE: July 11, 2022
BACKGROUND:
Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge and to have such charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City.
DISCUSSION:
The following is a summary of the services and activities associated with the sanitation charge:
To protect public health and safety, Contractor shall provide and maintain all labor, equipment, material, supplies, supervision and all other items necessary for the Collection of all Solid Waste, Recyclable Materials, Green Waste, Bulky Items, and Brush generated or accumulated within the City from Residential Premises and City Facilities. The services provided by the Contractor under this Agreement shall be performed in a thorough and professional manner so that all Customers are provided at all times with reliable, courteous and high-quality Solid Waste Management Services.
Contractor shall collect all properly placed Solid Waste, Recyclable Materials and Organic Waste from the designated collection location of every residential premises in the City twice each week.
Each year in spring, and again in the fall, Contractor shall collect an unlimited amount of Bulky Items, and Green Waste from the designated collection location.
In addition to the semi-annual Bulky Item and Green Waste Collection events, Contractor 76 shall provide Customers with on-call Collection for Bulky Items upon request. Contractor shall collect one (1) Bulky Item per calendar year from each Residential Premises at no charge on an on-call basis.
Contractor will provide additional services as outlined in the Amended and Restated Agreement for Residential Solid Waste Management Services.
For Fiscal Year 2015-2016, the sanitation charge in the amount of $1,100 per parcel was established. The sanitation charge has remained unchanged for seven years.
For Fiscal Year 2022-2023, the cost of providing sanitation services increased to $1,378 per parcel. The increase from the $1,100 per parcel over the last five fiscal years to $1,378 per parcel is that for each fiscal year the rates are recommended to the City by Republic Services based on their actual costs for service, which include adjustments for the Consumer Price Index (CPI) and landfill costs. The Franchise Agreement requires that Republic Services annually provide evidence of the CPI adjustment to the City Manager for review and approval.
In April 2022, the City Council took action to absorb the $278 per parcel difference in cost and to continue collecting only $1,100 per parcel.
The sanitation service charge for 2022-2023 is the existing sanitation service charge of the City in the amount of $1,100 per parcel. The sanitation charge is based on the direct cost of providing the service. The enclosed Report contains detailed information about the annual charge and the charge to be applied to the parcels.
This public hearing provides an opportunity for the City Council to hear and consider all protests to the annual levy of the sanitation service charge. In the absence of a majority protest by property owners within the City of Rolling Hills, the City Council may order implementation of City sanitation service charge on the FY 2022–23 property tax rolls by adopting the enclosed Resolution (Attachment 1), with the attached Report (Attachment 2).
Council action on the staff recommendation is required in order to place the annual charge on the tax roll.
If Council finds that protest is made by the property owners of a majority of separate parcels of property described in the Report, then the Resolution and Report shall not be adopted and the charges shall be collected separately from the tax roll, by a method to be determined, and shall not constitute a lien against any parcel or parcels of land.
A notice of the July 11, 2022, public hearing was published in the Daily Breeze on June 30, 2022 (see attachment).
FISCAL IMPACT:
The anticipated total revenue is approximately $780,000 which is included in the 2022-23 Budget.
RECOMMENDATION:
It is recommended that the City Council open the public hearing, and:
1. Make a finding that there is no majority protest by property owners within the City of Rolling Hills; and
2. Adopt the enclosed Resolution, with attached Report, and place the sanitation service 77 charge on the annual County of Los Angeles Tax Roll.
ATTACHMENTS:
CL_AGN_220711_CC_RH_ParcelMap_20200724_withRoads.pdf
CL_AGN_220711_CC_RH_TaxRoll.pdf
CL_AGN_220711_CC_ResolutionNo1303_AnnualRefuseAssessment.pdf CL_AGN_220711_CC_SanitationReport.pdf
CL_PBN_220629_CC_FY22-23_RefuseDirectAssessmentBilling_Affidavit.pdf CL_AGN_220711_CC_StaffPresentation.pdf
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7567-017-045
7567-017-051
7567-018-012
7567-002-005
7567-002-014
7567-001-004
7567-001-007
7567-001-016
7567-002-006
7567-002-011
7567-002-015
7567-001-006
7567-001-014
7567-002-004
7567-002-009
7567-002-013
7567-001-013
7567-001-017
7567-002-007
7567-002-016
7567-002-024
7567-002-018
7567-002-020
7567-002-022
7567-002-025
7567-009-025
7567-009-029
7567-009-030
7567-002-026
7567-009-024
7567-009-026
7567-009-028
7567-017-020
7567-001-904
7567-017-900
7569-003-904
7567-001-902
7567-003-011
7567-005-036
7567-003-052
7567-004-009
7569-003-010
7567-012-016
7567-004-016
7567-004-041
7567-004-037
7567-015-037
7567-017-052
7567-003-030
7567-018-015
7567-018-031
7567-006-002
7567-009-013
7567-017-037
7567-009-016
7567-002-033
7567-003-008
7567-003-012
7567-003-016
7567-003-020
7567-003-022
7567-003-026
7567-003-028
7567-002-037
7567-002-030
7567-006-025
7567-002-034
7567-003-013
7567-003-017
7567-003-019
7567-003-023
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7567-006-011
7567-006-015
7567-006-018
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7567-012-038
7567-012-039
7567-016-013
7567-016-014
7567-017-010
7567-017-013
7567-017-019
7567-017-021
7567-017-027
7567-003-031
7567-003-035
7567-005-016
7567-005-019
7567-005-020
7567-005-022
7567-005-024
7567-005-027
7567-005-029
7567-005-033
7567-006-014
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7567-003-009
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7567-003-025
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7567-005-018
7567-005-021
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7567-005-028
7567-005-030
7567-005-032
7567-005-034
7567-005-039
7567-005-040
7567-006-001
7567-006-008
7567-006-013
7567-006-020
7567-006-026
7567-012-023
7567-012-029
7567-012-031 7567-012-036
7567-015-039
7567-016-011
7567-016-016
7567-016-017
7567-017-023
7567-017-030
7567-017-032
7567-012-020
7567-012-025
7567-012-027
7567-012-034
7567-016-015
7567-017-022
7567-017-029
7567-002-031
7567-002-035
7567-003-014
7567-003-015
7567-003-029
7567-003-037
7567-003-040
7567-003-041
7567-003-042
7567-005-031
7567-005-037
7567-005-038
7567-005-041
7567-006-012
7567-006-016
7567-006-021
7567-006-028
7567-012-024
7567-012-028
7567-012-030 7567-012-032
7567-012-035
7567-012-037
7567-016-010
7567-017-011
7567-017-017
7569-010-006
7569-010-007
7569-010-011
7569-010-015
7569-012-020
7569-012-027
7569-013-001
7569-013-016
7569-013-017
7569-013-018
7569-014-004
7569-014-005
7569-014-006
7569-015-004
7569-015-006
7567-003-044
7567-003-045
7567-004-014
7567-004-019
7567-004-024
7567-004-029 7567-004-030
7567-010-019
7567-010-020
7567-010-025
7567-014-005
7567-014-011
7567-010-015
7569-013-010
7569-010-012
7569-010-016
7569-010-017
7569-012-007
7569-012-016
7569-012-017
7569-012-018
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7569-013-013
7569-013-020
7569-014-002
7569-015-002
7569-015-008
7569-008-007
7569-012-004
7569-012-026
7569-013-011
7569-013-014 7569-013-015
7569-014-001
7569-014-013
7569-016-001
7567-003-043
7567-003-049
7567-003-051
7567-004-007
7567-004-013
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7567-012-041
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7567-014-026
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7569-010-004
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7569-011-016
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7569-012-025
7569-013-003
7569-014-007
7569-015-003
7567-004-012
7567-004-018
7567-004-026
7567-004-028
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7567-011-015
7567-011-016
7567-011-017
7567-011-023
7567-004-039
7567-005-010
7567-005-011
7567-013-006
7567-013-007
7567-014-002
7567-014-003
7567-014-008
7567-014-009
7569-009-009
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7567-010-027
7567-010-030
7567-010-032
7567-010-035
7567-010-037
7567-010-042
7567-011-019
7567-004-031
7567-004-032
7567-005-013
7567-013-010
7567-013-012
7567-013-013
7567-014-017
7567-014-021
7567-014-027
7567-015-004
7567-015-012
7567-015-017
7567-015-020
7567-015-036
7567-004-036
7567-004-040
7567-005-015
7567-013-008
7567-013-009 7567-013-011
7567-014-024
7567-015-008
7567-015-011
7567-015-016
7567-015-026
7567-015-027
7569-017-003
7569-017-008
7569-018-003
7569-021-007
7569-021-011
7569-021-018
7569-001-008
7569-001-015
7569-008-002
7569-008-004
7569-009-001
7569-009-007
7569-009-008
7569-017-002
7569-017-007
7569-018-001
7569-018-007
7569-020-004
7569-020-005
7569-021-004
7569-022-004
7569-001-016
7569-001-017
7569-008-006
7569-009-002
7567-014-018
7567-014-023
7567-015-002
7567-015-007
7567-015-014
7567-015-024
7569-017-001
7569-020-001
7569-021-010
7569-001-006
7569-001-007
7569-001-009
7569-007-015
7569-007-016
7569-008-003
7569-008-009
7569-009-011
7569-016-004
7569-023-012
7569-023-016
7569-023-026
7569-017-004
7569-017-005
7569-017-006
7569-018-004
7569-018-005
7569-018-006
7569-019-001
7569-019-002
7569-019-006
7569-020-003
7569-020-009
7569-021-008
7569-001-005
7569-001-018
7569-007-013
7569-008-008
7569-009-004
7569-009-006
7569-009-010
7569-022-005
7569-023-006
7569-023-013
7569-023-015
7569-023-023
7569-023-024
7569-023-025
7569-023-011
7569-023-017
7569-023-027
7570-025-022
7570-024-011
7570-025-018
7570-025-020
7570-025-029
7570-025-030
7570-025-032
7569-023-033
7569-023-034
7570-024-015
7570-024-016
7570-024-017
7570-025-025
7570-025-027
7570-025-028
7569-023-031
7569-015-900
7570-025-023
7569-024-013
7569-024-016
7570-024-014
7570-025-019
7570-025-021
7570-025-024
7570-025-026
7569-024-009
7569-024-012 7569-024-017
7569-024-019 7569-024-021
7569-025-002
7569-025-015
7569-026-004
7569-026-006
7569-026-010
7569-026-017
7569-026-002
7569-026-009
7569-026-013
7569-026-015
7569-025-010
7569-026-003
7569-026-005
7569-024-020
7569-025-003
7569-026-001
7569-026-007
7569-026-014
7570-024-900
7574-020-012
7574-020-008
7567-018-010
7569-026-900
7569-019-011
7567-010-046
7569-022-006
7567-011-022
7569-010-005
7567-010-045
7569-004-011
7567-002-010
7569-026-016
7569-023-014
7569-023-028
7569-025-014
7567-007-003
7567-006-027
7567-010-031
7569-011-006
7567-001-008
7569-001-024
7567-009-034
7567-003-046
7569-008-005
7567-015-003
7569-016-003
7567-007-026
7567-014-019
7567-015-018
7569-016-002
7567-014-025
7569-015-005
7567-007-005
7567-004-010
7567-003-038
7567-005-035
7569-024-014
7569-001-014
7569-011-022
7567-006-022
7569-012-012
7567-017-043
7567-011-018
7567-014-013
7569-007-011
7569-007-014
7567-015-015
7569-011-011
7567-014-028
7569-001-027
7567-011-021
7567-015-035
7567-017-028
7567-002-012
7567-006-017
7569-020-011
7567-009-020
7567-001-011
7567-010-022
7567-017-012
7567-003-032
7569-019-010
7567-004-025
7567-007-023
7567-010-016
7567-001-018
7569-010-010
7567-015-006
7567-010-023
7567-018-007
7569-014-003
7569-018-008
7569-021-019
7567-003-047
7567-012-022
7569-026-008
7570-025-031
7569-024-003
7569-001-021
7569-016-008
7567-017-031
7569-024-029
7569-020-010
7569-021-009
7567-008-020
7569-012-022
7569-026-011
7567-008-010
7569-012-024
7569-025-001
7569-024-028
7567-014-004
7567-015-034
7567-014-031
7569-004-027
7569-009-005
7567-014-022
7569-001-031
7569-012-015
7569-014-014
7569-014-015
7567-012-033
7567-006-019
7569-005-005
7567-017-016
7567-003-024
7567-009-036
7567-016-012
7567-007-009
7567-003-010
7567-004-020
7569-013-019
7567-004-038
7569-001-004
7569-007-012
7569-022-900
7567-015-040
Rolling
Hills
Estates
Rolling
Hills
Estates
Rolling Hills
Rancho
Palos
Verdes
Rancho
Palos
Verdes
Delacroix Rd
Rolling
Hills Rd
Peppertree Rd
Forrestal Dr
Middleridge Rd
Lariat Ln
Crest Rd E
Middlecrest Rd
Greve Dr
Avenue De Magnolia
Diamondhead Ln
Southfield Dr
Blackhorse Rd
Silver Spur Rd
Main Sail Dr
Crest Rd
Crownview Dr
Bronco Dr
Saddleback Rd
Via El Miro
Knoll View Dr
Via El Miro Pl
Robinview
Ln
Upper Blackwater Canyon Rd
Rousseau Ln
Crest Rd W
Palos Verdes Dr E
Bolan Ln
Roan Rd
Pony Ln
Storm
Hill Ln
Beechgate Dr
Ore
Lower Blackwater Canyon Rd
Paseo De Pino
Cartesian Cir
Roseapple Rd
Wrangler Rd
Wideloop Rd
Acacia Ln
Spur Ln
Falcon Rock Pl
Crestr di ge Rd
Mustang
Rd
Abrazo Dr
Palomino Ln
Palos Verdes Dr N
Highpoint Rd
W Academy
Dr
Ringbit Rd W
Cherry
Hill Ln
Ranchero Rd
Trav si Ln
Meadowlark Ln
Roundup Rd
Shady Vista Rd
Lone Valley Dr
Hackamore Rd
Tangerine Rd
Flying Mane Rd
Avenida
De Azalea
El Concho Ln
Eastfield Dr
Dapplegray Ln
Oceanaire Dr
Reata Ln
Wagon Ln
Hummingbird Ln
Pascal Pl
Eucalyptus Ln
Chesterfield Rd
Acacia Rd
Cayuse
Ln
Starline Dr
Pinto Ln
Crestwind Dr
Grandpoint Ln
Marion Dr
Portuguese
Bend
Rd
Newridge Dr
Sweetbay Rd
Parkhurst Dr
Longhill Dr
Club View
Ln
Tallyhand Rd
Maverick Ln
Deerhill Dr
Dobbin Ln
Avenida De Camelia
Larchbluff Dr
Eastvale Rd
Elkridge Dr
Sagebrush Ln
Narcissa Dr
Ganado Dr
Rockinghorse Rd
Pinto Rd
Hitching Post Dr
Pheasant Ln
Valley View Rd
Sunnyfield Ln
Packsaddle Rd E
Private Drwy
Deep Valley Dr
Buckboard
Ln
Flying Mane Ln
Coveview Dr
Canyon View Ln
Crest Rd
Lariat Ln
Limetree Ln
Hillside Ln
Quail Ridge
Rd S
Packsaddle Rd W
Running Brand Rd
Ringbit Rd
E
Delos Dr
Amber Sky Dr
Open Brand Rd
Chestnut Ln
Chaparral Ln
Headland Dr
Sunnyridge Rd
Bowie Rd
Avenida De Rosa
Surrey Ln
Golden Arrow Dr
Elmbridge Dr
Portuguese Bend Rd
Browndeer Ln
Paseo De Castana
Stallion Rd
Williamsburg
Ln
Martingale Dr
Georgeff Rd
Morgan Ln
Crenshaw
Blvd
Middleridge Ln N
Caballeros Rd
Possum
Ridge Rd
Westva el Rd
Roadrunner Rd
Chuckwagon Rd
Quail Ridge
Rd
N
Johns Canyon Rd
Rainbow
Ridge
Rd
Strawberry Ln
Appa ol osa Ln
Palo Verdes Dr N
Poppy
Trl
Cinchring Rd
Outrider Rd
Buckskin Ln
Pinetree Ln
Middleridge Ln S
Buggy Whip
Dr
Burma Rd
Crenshaw Blvd
City of Rolling Hills Parcel Map
Roads
Parcel Boundaries
City Boundaries
Ü
0 0.2 0.4
Miles
Map created by Christine Lam ([email protected])
County of Los Angeles eGIS Group 7/24/2020
79 Parcel Number Amount
7564010045 1100.00
7567001004 1100.00
7567001006 1100.00
7567001007 1100.00
7567001008 1100.00
7567001010 1100.00
7567001011 1100.00
7567001013 1100.00
7567001014 1100.00
7567001016 1100.00
7567001017 1100.00
7567002004 1100.00
7567002005 1100.00
7567002006 1100.00
7567002007 1100.00
7567002008 1100.00
7567002009 1100.00
7567002010 1100.00
7567002011 1100.00
7567002012 1100.00
7567002013 1100.00
7567002014 1100.00
7567002015 1100.00
7567002016 1100.00
7567002017 1100.00
7567002018 1100.00
7567002019 1100.00
7567002020 1100.00
7567002021 1100.00
7567002022 1100.00
7567002023 1100.00
7567002024 1100.00
7567002025 1100.00
7567002026 1100.00
7567002027 1100.00
7567002028 1100.00
7567002029 1100.00
7567002030 1100.00
7567002031 1100.00
7567002033 1100.00
7567002034 1100.00
80 7567002035 1100.00
7567002036 1100.00
7567003008 1100.00
7567003009 1100.00
7567003010 1100.00
7567003011 1100.00
7567003012 1100.00
7567003013 1100.00
7567003014 1100.00
7567003015 1100.00
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7567003020 1100.00
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7567003026 1100.00
7567003027 1100.00
7567003028 1100.00
7567003029 1100.00
7567003030 1100.00
7567003031 1100.00
7567003032 1100.00
7567003033 1100.00
7567003034 1100.00
7567003035 1100.00
7567003036 1100.00
7567003037 1100.00
7567003038 1100.00
7567003039 1100.00
7567003040 1100.00
7567003041 1100.00
7567003042 1100.00
7567003043 1100.00
7567003044 1100.00
7567003045 1100.00
7567003046 1100.00
7567003047 1100.00
7567003048 1100.00
7567003049 1100.00
81 7567003050 1100.00
7567003051 1100.00
7567003052 1100.00
7567004007 1100.00
7567004008 1100.00
7567004009 1100.00
7567004010 1100.00
7567004011 1100.00
7567004012 1100.00
7567004013 1100.00
7567004014 1100.00
7567004015 1100.00
7567004016 1100.00
7567004017 1100.00
7567004018 1100.00
7567004019 1100.00
7567004023 1100.00
7567004024 1100.00
7567004025 1100.00
7567004026 1100.00
7567004027 1100.00
7567004028 1100.00
7567004029 1100.00
7567004030 1100.00
7567004031 1100.00
7567004032 1100.00
7567004033 1100.00
7567004034 1100.00
7567004035 1100.00
7567004036 1100.00
7567004037 1100.00
7567004039 1100.00
7567004040 1100.00
7567004040 1100.00
7567004041 1100.00
7567005010 1100.00
7567005011 1100.00
7567005012 1100.00
7567005013 1100.00
7567005014 1100.00
7567005015 1100.00
7567005016 1100.00
7567005017 1100.00
7567005018 1100.00
82 7567005019 1100.00
7567005020 1100.00
7567005021 1100.00
7567005022 1100.00
7567005023 1100.00
7567005024 1100.00
7567005025 1100.00
7567005027 1100.00
7567005029 1100.00
7567005030 1100.00
7567005031 1100.00
7567005032 1100.00
7567005033 1100.00
7567005034 1100.00
7567005035 1100.00
7567005036 1100.00
7567005037 1100.00
7567005038 1100.00
7567005039 1100.00
7567005041 1100.00
7567006002 1100.00
7567006003 1100.00
7567006008 1100.00
7567006011 1100.00
7567006012 1100.00
7567006013 1100.00
7567006015 1100.00
7567006016 1100.00
7567006017 1100.00
7567006018 1100.00
7567006019 1100.00
7567006020 1100.00
7567006021 1100.00
7567006022 1100.00
7567006023 1100.00
7567006024 1100.00
7567006026 1100.00
7567006027 1100.00
7567006028 1100.00
7567006029 1100.00
7567006030 1100.00
7567006031 1100.00
7567006032 1100.00
7567006033 1100.00
83 7567006034 1100.00
7567006035 1100.00
7567006036 1100.00
7567006037 1100.00
7567006038 1100.00
7567007003 1100.00
7567007003 1100.00
7567007004 1100.00
7567007005 1100.00
7567007006 1100.00
7567007007 1100.00
7567007008 1100.00
7567007009 1100.00
7567007010 1100.00
7567007011 1100.00
7567007012 1100.00
7567007013 1100.00
7567007014 1100.00
7567007016 1100.00
7567007017 1100.00
7567007018 1100.00
7567007019 1100.00
7567007020 1100.00
7567007021 1100.00
7567007022 1100.00
7567007023 1100.00
7567007024 1100.00
7567007025 1100.00
7567007026 1100.00
7567007026 1100.00
7567008007 1100.00
7567008009 1100.00
7567008010 1100.00
7567008013 1100.00
7567008014 1100.00
7567008015 1100.00
7567008016 1100.00
7567008020 1100.00
7567009005 1100.00
7567009006 1100.00
7567009009 1100.00
7567009010 1100.00
7567009012 1100.00
7567009013 1100.00
84 7567009014 1100.00
7567009015 1100.00
7567009016 1100.00
7567009017 1100.00
7567009018 1100.00
7567009019 1100.00
7567009020 1100.00
7567009021 1100.00
7567009022 1100.00
7567009023 1100.00
7567009024 1100.00
7567009026 1100.00
7567009027 1100.00
7567009029 1100.00
7567009030 1100.00
7567009031 1100.00
7567009032 1100.00
7567009033 1100.00
7567009033 1100.00
7567009034 1100.00
7567009035 1100.00
7567009036 1100.00
7567009038 1100.00
7567009039 1100.00
7567010009 1100.00
7567010012 1100.00
7567010014 1100.00
7567010016 1100.00
7567010017 1100.00
7567010018 1100.00
7567010019 1100.00
7567010020 1100.00
7567010022 1100.00
7567010023 1100.00
7567010024 1100.00
7567010025 1100.00
7567010026 1100.00
7567010027 1100.00
7567010028 1100.00
7567010029 1100.00
7567010030 1100.00
7567010031 1100.00
7567010032 1100.00
7567010034 1100.00
85 7567010035 1100.00
7567010036 1100.00
7567010037 1100.00
7567010042 1100.00
7567010043 1100.00
7567010046 1100.00
7567011014 1100.00
7567011015 1100.00
7567011016 1100.00
7567011018 1100.00
7567011019 1100.00
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95 -1-
RESOLUTION NO. 1303
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS CONFIRMING THE LEVYING OF
AN ANNUAL SANITATION (GARBAGE AND REFUSE
COLLECTION) SERVICE CHARGE FOR FISCAL YEAR
2022-23 PURSUANT TO CHAPTER 8.08 OF TITLE 8 OF
THE CITY OF ROLLING HILLS MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge (the "Charge") and to have such Charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from,
the general taxes of the City.
SECTION 2. The City Manager prepared and filed a written report containing a description of each parcel of real property within the City to which the Charge is applicable (the “Identified Parcels”) and the amount of the Charge for each such Identified Parcel for fiscal year 2022-2023 in conformity with Section 8.08.230 of the City of Rolling Hills Municipal Code and approved such Report as filed.
SECTION 3. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the levy and collection of the proposed charge for fiscal year 2022-2023. All interested persons were afforded the opportunity to hear and be heard. The City Council considered all oral statements and all written protests made or filed by any interested person. A majority protest does not exist against the annual levy of the sanitation service charge and all oral and written protests to the levy and collection of the proposed charge for fiscal year 2022-2023 are hereby overruled by the City Council.
SECTION 4 Based upon its review of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that (i) each parcel in the City benefits from receiving sanitation service (ii) the net amount to be assessed upon each parcel of real property for fiscal year 2022-2023 in accordance with the Report is apportioned by a formula and method that fairly distributes the net amount among all assessable parcels in proportion to the estimated benefits received by each parcel, and (iii) no charge is imposed on any parcel that exceeds the reasonable cost of the benefits conferred on that parcel. 96 -2-
SECTION 5. Parcels that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California or the United States shall be charged unless the City demonstrates by clear and convincing evidence that such parcels receive no benefit from the proposed service.
SECTION 6. As set forth in the Report, the annual sanitation service charge is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution and the City Council has complied with all laws pertaining to the levy of an annual charge pursuant to the City of Rolling Hills Municipal Code and Article XIIID of the California Constitution.
SECTION 7. The annual sanitation service charge is levied without regard to property valuation.
SECTION 8. The City Council hereby finds and determines that the cost of the service that is financed by the annual sanitation service charge for fiscal year 2022-2023 is approximately $944,500.
SECTION 9. The City Council hereby determines and imposes the annual sanitation service charge for fiscal year 2022-2023, at the rates set forth in the Report of $1,100 per parcel, which is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution.
SECTION 10. The adoption of this resolution constitutes the levy of an annual sanitation service charge against parcels of property in the City of Rolling Hills for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
SECTION 11. The County Auditor of Los Angeles County shall enter on the County Assessment Roll opposite each parcel of land the amount of the annual sanitation service charge, and such charge, and each installment of the charge, shall be collected in the same manner, and shall be subject to the same penalties and priority of lien as, other charges and taxes fixed and collected by, or on behalf of the City. After collection by the County, the net amount of the charge, after deduction of any compensation due the County, shall be paid to the Finance Director.
SECTION 12. The Finance Director shall deposit all money representing charges collected by the County to the credit of the Rolling Hills Refuse Fund.
SECTION 13. The City Clerk is hereby authorized and directed to file the Boundary Diagram and the list of actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) with the County Auditor, together with a certified copy of this Resolution upon its adoption, in addition to any additional information the County Auditor required to collect the charge with the County taxes. 97 -3-
SECTION 14. A certified copy of this resolution and a copy of the Report and the actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) shall be filed in the office of the City Clerk and open to public inspection.
PASSED, APPROVED and ADOPTED this 11th day of July 2022. ________________________________
James Black, M.D.
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
98 99
100
101
102
103
104
CITY OF ROLLING HILLS
PUBLIC HEARING - SOLID WASTE CHARGES AND ADOPTION
OF RESOLUTION PLACING CHARGES ON COUNTY TAX ROLL
JULY 11, 2022
105
BACKGROUND
The City contracts with Republic Services to provide
waste hauling and disposal services
The City pays Republic directly for these services
The City contracts with the County to bill City residents through the property tax bill for solid waste services
Not uncommon for small cities to contract with county vs direct billing The County requires that the City adopt a resolution
authorizing the placement of the solid waste fees on the tax roll
106
PURPOSE OF AGENDA ITEM
The purpose for today’s agenda item is two-fold:
1. To conduct a public hearing on the proposed solid
waste fees
Normally the public could protest any proposed rate
increase
Because the City is not proposing an increase in rates, the hearing is more of a formality
Public notice was published on June 30 (10 days prior to the public hearing)
2. To adopt the resolution as required by the County
officially authorizing the County to add the
assessments on the tax roll
107
FINANCIAL IMPACTS
The proposed rates for FY 2023 are unchanged at $1,100 (annual assessment)
The expected revenue for FY 2023 is $780,000
Solid waste rates have been fixed at $1,100 per parcel since 2016, with the General Fund subsidizing the annual CPI
increases to the contract with Republic Services
The cost of the services per the contract with Republic Services is $1,378 per parcel in FY 2023
The expected cost for FY 2023 is $944,500
The General Fund subsidy in FY 2023 is estimated at $168,500 108
RECOMMENDED ACTIONS
Open the public hearing
Make a finding that there is no majority protest
Adopt resolution authorizing the placement of the solid waste fees on the tax roll
109
Agenda Item No.: 12.A
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE A REPORT ON THE NEXT CITY SPONSORED COMMUNAL BINS EVENT SCHEDULED FOR AUGUST 5, 2022
THROUGH AUGUST 13, 2022, TO ASSIST RESIDENTS WITH FIRE
FUEL REDUCTION IN THE COMMUNITY.
DATE: July 11, 2022
BACKGROUND:
The City's solid waste collection provider, Republic Services, has a franchise agreement with the City approved in April 2020 for a term of nine years. The annual service fee includes one 40 cubic yard bin for green waste disposal per property per year.
In an effort to reduce the risk of wildfires in the City of Rolling Hills, the City Council tasked the Fire Fuel Committee to identify actions to minimize risk. Last year, the Fire Fuel Committee recommended and subsequently the City Council approved providing communal bins to assist residents with disposal of vegetation trimmings and encourage the community to reduce fire fuel.
Staff worked with Republic Services and negotiated, without amending the existing franchise agreement, to have Republic Services provide ten communal bins (40 cubic yard) per year to the City, starting on July 1, 2021. The City will specify the locations for the placement of communal bins provided that the locations are accessible by Republic Services for drop off and pick-up and approved by the Rolling Hills Community Association (RHCA). The communal bins will be deployed for a period of five days in a batch of five bins.
To date, the City has held two events in the Southeast and Southwest quadrants of the City and disposed of 24.45 tons of greenwaste.
DISCUSSION:
The third communal bin event starts on August 5-13, 2022. The designated locations will rotate to the Northeast and Northwest quadrants of the City. Staff has reviewed the designated locations for accessibility, ease of use for residents in the community, size of the bins in 110
relation to the street, and size of the truck carrying the bins with Republic Services and the RHCA.
The four locations are as follows:
South East corner of Saddleback Rd and Portuguese Bend Rd.
Saddleback Rd. adjacent to Bent Springs Trail
Saddleback and Poppy Trail (two bins)
Middleridge Rd and Blackwater Canyon Trail
A map of the locations will be sent out via the City's Blue Newsletter.
Residents can take advantage of communal bins throughout the year and order a 40 cubic yard bin for green waste disposal as a part of the property's annual service fee.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CM_SMA_Projects_Republic_CommunalBins_August 2022.pdf
111
Communal Bin Locations:
1. Middleridge Rd and Blackwater Canyon Trail
2. South East corner of Saddleback Rd and Portuguese Bend Rd.
3. Saddleback Rd. adjacent to Bent Springs Trail
4. Saddleback and Poppy Trail (two bins)
112
Agenda Item No.: 12.B
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS; DISCUSS PRESENTED OPTIONS TO COMPLETE PROJECTS; AND PROVIDE
DIRECTION TO STAFF.
DATE: July 11, 2022
BACKGROUND:
On September 14, 2020, the City was awarded $1,145,457 in Federal funds to underground 1,820 feet of utility infrastructure along Crest Road East from Wideloop Road to the eastern city limits. The Crest Road East grant requires a Local Match of $381,819 for a total amount of $1,527,276.
On January 26, 2022, the City was awarded $1,971,882 in additional Federal funds to underground of 4,735 feet of utility infrastructure along Eastfield Drive from Outrider Road to Hackamore Road. The Eastfield Drive grant requires a Local Match of $657,294 for a total amount of $2,629,176.
The City in its applications to the Federal grants committed $1,042,113 of Local Match for both projects using the City's Rule 20A work credits of $1.2M. Rule 20 is a tariff applied to all ratepayers for electric utilities to convert overhead power lines and other equipment to underground facilities. The Rule 20 program is currently divided into subprograms that provide diminishing levels of ratepayer contributions to projects, as follows:
Rule 20A projects are 100 percent ratepayer-funded but must meet public interest criteria. The utilities annually allocate Rule 20A work credits (or “work credits”) to cities and unincorporated counties to redeem for their undergrounding project costs.
Rule 20B projects may be for any undergrounding purpose but must consist of a minimum of 600 feet. Ratepayers fund around 20 to 40 percent of the costs of these projects. The applicant bears the balance of the project cost. Local government applicants may request the utility initially fund their Rule 20B project's engineering and design costs and reimburse the utility later provided that the project goes forward.
Unlike Rule 20A, there are no work credits involved with Rule 20B. 113
Rule 20C projects, the applicant – often an individual property owner or developer – pays for the full cost of undergrounding, less the cost of the estimated salvage value and depreciation of the removed overhead electrical facilities.
DISCUSSION:
Southern California Edison (SCE) determined that the initial Rough Order of Magnitude (ROM) for the Crest Road East project was $1,000,000 expressed in 2023 dollars which alone will most likely exhaust all of the City's existing Rule 20A work credits since Rule 20A requires a project with a minimum of 600 linear feet of mainline trenching (the Crest Road East project includes 950 linear feet of mainline trenching).
Given the rise in construction costs, the City does not have sufficient Rule 20A work credits for the Eastfield Drive project. In order to proceed with the Eastfield Drive project and retain the Federal funding, the City may need to use General Fund reserves to provide the Local Match.
Staff reached out to Los Angeles County Department of Public Works to inquire about the County potentially donating excess work credits to fund the entirety of the Crest Road East project and/or fulfill the Local Match portion of the Eastfield Drive project. At the time of writing, County staff indicated that they are in the process of inquiring with Supervisor Janice Hahn’s office on the availability of uncommitted Rule 20A funds.
Option 1
In the event that the 4th Supervisorial District determines that there are Rule 20A funds for the project, the City of Rolling Hills will need to submit a written request to Supervisor Hahn’s office and will require the County Board of Supervisors’ approval.
Option 2
If no Rule 20A funds are available from Los Angeles County, the city can use General Fund to meet the Local Match requirement. While the project estimate in 2018 was $657,294 of Local Match, this estimate may increase, depending on market conditions at the time of construction.
Option 3
Return the grant funds to FEMA and resubmit for funding at a later time when project funds are available.
FISCAL IMPACT:
Fiscal impact will depend on the option selected.
RECOMMENDATION:
Receive report, consider project options, and provide direction to staff.
ATTACHMENTS:
CL_AGN_220711_CC_Item12B_PublicComment_01.pdf
114
From: Marcia Schoettle
To: Christian Horvath
Subject: Agenda Item 12B for 7/11 Council Meeting
Date: Monday, July 11, 2022 3:49:37 AM
Dear Christian:
Please forward to each Council member a copy of this email below and a copy of the Eastfield Dive Project letter that was signed by Eastfield residents and presented to the Council at the last council meeting on June 27,2022.
Please also print a copy of this mail and the signed Eastfield residents’ letter and provide these copies to each Council member before the 7/11/22 meeting, so that they will have written copies when they discuss this agenda item.
Dear Council Members:
We are requesting that you choose Option 1 and/or Option 2 so that the Eastfield Undergrounding Project will be completed as anticipated. We are completely opposed to Option 3. In fact, we were shocked when we saw Option 3 in the agenda packet for the meeting on July 11. This should NOT be an option. Although we are sorry that the Crest Road Project has problems, that should not affect the Eastfield Drive Project. After all, undergrounding on Portuguese Bend Road has been completed and most of Crest Road has been completed. Yet, Eastfield Drive is the only main thoroughfare that has no undergrounding. Utility poles have been known to start fires and Eastfield Drive should have the equal protection, provided by undergrounding, that the other 2 main roads have.
The residents of Eastfield Drive have already contributed $61,400. for this project and are counting on the City to follow through on its commitment to accept the FEMA funds, The Engineering Study has been done and just needs an update. The Eastfield undergrounding residents, who have already provided these funds, were delighted that the FEMA funds would be covering 75% of the cost. They are counting on the City to provide the much smaller 25% match that is needed to make this undergrounding project a reality.
Moreover, the City has already requested and received these grant funds. If the City were to return these grant funds, it would reflect poorly on the judgment of the leadership of the City, This might negatively affect the City’s grant requests in the future.
Being able to finally underground the utility poles is so very important to us and to the other Eastfield residents, Please commit the City funds needed to match these grant funds so that we can complete this project. Thank you for your consideration of our urgent request.
Sincerely, Marcia Schoettle
Mike Schoettle
Thank you, Christian, for helping to get this out to Council members, both as an email and printed out so that they have it in front of them at the meeting
tonight.
Mike and I are in Maine, about to leave for the airport to fly to Boston and then Paris to celebrate our 60th anniversary. Otherwise, we would be attending the meeting tonight. We really appreciate your help. Marcia 115
Agenda Item No.: 13.A
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DISCUSS SUNDAY, JUNE 26, 2022 FIRE INCIDENT IN RANCHO
PALOS VERDES AND LESSONS LEARNED (MIRSCH)
DATE: July 11, 2022
BACKGROUND:
On Sunday, June 26, 2022, at 12:37pm the Los Angeles County Fire Department (LACFD) notified Peninsula city staff that there was a grass fire in Rancho Palos Verdes and reported no structures threatened. Ten minutes later at 12:47pm, LACFD reported that the forward progress of the fire had been stopped and a helicopter was loading water. At 1:06pm, LACFD reported a wind change and two acres burned but no threat to structures. At 1:41pm, the fire was reported to be put out with no structure damage, no evacuation needed, helicopter returning to base with the LACFD commencing a cause investigation. The Sheriff's Department reported at 1:43pm that there were no road closures due to the fire. At 3:12pm, LACFD sent a map of the fire incident: near the corner of Sweetbay Road and Peppertree Drive, on private property. At 9:44pm, the Fire Department reported that the incident was human cause on private property.
DISCUSSION:
The City Manager is the first point of contact with First Responders (Fire Department and Sheriff's Department). Prior to the City Manager's vacation during this time frame, the City Council, the Fire Department, Sheriff's Department and surrounding Peninsula City Managers were provided the Planning & Community Services Director's contact information and vice versa, in the event of any emergency. Unfortunately, Planning & Community Services Director was not notified during the City Manager's absence.
On the morning of Tuesday, June 28, 2022, the City Manager convened city staff to inquire if any of them were aware of the June 26th fire incident in Rancho Palos Verdes. Two members learned of the event afterwards via social media and/or friends. All staff were reminded that in the event of emergency within Rolling Hills, they function as disaster workers, are required to return to work and need to stay connected with each other if they are physically unable to return to City Hall but can provide remote support.
116
There were no calls to City Hall from residents inquiring about the fire incident prior to the Tuesday staff meeting. There have been no calls to City Hall inquiring about the fire incident as of the writing of this report. One resident emailed the mayor inquiring about the city's knowledge on of the event.
On Thursday, June 30, the City Manager spoke with Rancho Palos Verdes City Manager who noted that RPV staff did not use the Alert Southbay to notify their residents or surrounding cities and instead used the MyRPV platform that only notifies RPV residents. It should be noted that Alert Southbay has the capability to notify registrants in adjacent cities.
Lessons Learned
Lesson 1: The Los Angeles County Fire Department will be asked to inform all members of the Rolling Hills staff and the mayor in the event of emergencies.
Lesson 2: Councilmembers, who are residents of the City, will notify more than one staff member of emergencies to ensure that staff provides any adequate support necessary outside of business hours.
Lesson 3: All staff will be retrained on using the Alert Southbay notification system. Unlike most other cities that have full-time, dedicated staff members to manage the city's social media and/or emergency notification accounts, the Rolling Hills City Clerk's office handles this on top of their other duties with other staff filling in when necessary. All messages require approval from the City Manager or from the designated person in charge.
Lesson 4: It is imperative to keep the residents informed at all times. City staff was ready and able to notify residents in real time using Alert Southbay of the Sunday, June 26, 2022 fire incident in Rancho Palos Verdes if not for the communication gap discussed above. Staff subsequently mailed a Special Blue Newsletter on Thursday, June 30 sharing information about the fire incident and inviting residents to express their thoughts at the July 11th City Council meeting. The Special Blue Newsletter was delivered late Friday or early Saturday following the event.
Lesson 5: With Rolling Hills being a small organization (six full time staff, and one part-time staff), Los Angeles County Assistant Fire Chief, the Chief suggested that Rolling Hills work with adjacent cities to support Rolling Hills by creating a protocol where staff from adjacent cities can serve in the event that no members of the Rolling Hills staff is available to serve during emergencies.
Lesson 6: Through the Peninsula City Manager group, adjacent Peninsula cities was asked to use Alert Southbay in addition to city platforms on fire related incidents. Alert Southbay is a notification system for the region and allows one agency to across jurisdictional lines to notify constituents in surrounding agencies.
Lesson 7: Lead Block Captains reported that when smoke from the fire incident was visible in Rolling Hills, the network of Block Captains, Block Captain supports, and neighbors were calling friends, neighbors, and loved ones to inform them of the fire. There were reports of residents evacuating, and many other reports of residents packing their cars, getting ready to evacuate. These reports demonstrate that the neighborhood network and the readiness of the 117
community to act via the education program through the Block Captain program is effective and in practice.
Lesson 8: Some Block Captains reported that they could not do enough to notify the entire population of residents in their zone. While this sentiment is commendable, the Block Captain program is purposed to educate and ready the community to respond to emergencies. Block Captains are NOT responsible for community members and their safety in the time of emergencies. City staff need to convey this message more impactfully with the Block Captains.
FISCAL IMPACT:
None.
RECOMMENDATION:
Take public comments, and provide direction staff.
ATTACHMENTS:
CL_AGN_220711_CC_BlueFolder_FIreIncident_06.26.22.pdf
118
CITY OF ROLLING HILLS
FIRE INCIDENT ON SUNDAY, JUNE 26, 2022
CITY COUNCIL MEETING JULY 11, 2022
119
FIRE INCIDENT, SUNDAY JUN 26
RANCHO PALOS VERDES
Los Angeles County Fire Department (FD) alerted City Managers of Peninsula cities of incident at 12:30pm
Continuous real-time alerts from FD
12:40pm, forward progress of fire stopped, helicopter loading water 1:30pm, fire contained and cause investigation commenced Incident located on private property near Peppertree Drive and Sweetbay Road in Rancho Palos Verdes
No evacuation warnings, and or orders issued and no road closures needed to respond to incident
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NOTIFICATIONS
First responders notify cities of incidents
Major incidents will have incident command
post set up. Cities send representative to
incident command post for real-time info. First
Responder and cities will notify residents.
Minor incidents, First Responders rely on cities to
notify residents.
Rolling Hills has two notifications systems: Alert
Southbay, and enotify (plus reverse 911).
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LESSONS LEARNED
FD to notify all RH staff and mayor on fire related incidents. Councilmembers to notify more than one staff of incidents in the community.
Continuous training of Alert Southbay for all RH staff. Keep RH residents informed.
Create redundancy for small staff by setting up protocol to use staff from adjacent cities should the need surface. Coordinate with adjacent Peninsula cities to use the Alert Southbay platform.
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LESSONS LEARNED: BC Program
Preparedness education by Block Captain program is
working and in practice.
Block Captains are NOT responsible for community
members and their safety in the time of emergencies.
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Agenda Item No.: 13.B
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE A REPORT ON THE MAY 4, 2022 FIRE FUEL COMMITTEE MEETING; APPROVE FIRE FUEL COMMITTEE'S RECOMMENDATION
TO DISCONTINUE WORK ON THE DRAFT ORDINANCE TO REQUIRE
FIRE FUEL MANAGEMENT IN THE CANYONS; AND DISCUSS THE
COMMITTEE'S FUTURE ASSIGNMENTS.
DATE: July 11, 2022
BACKGROUND:
On January 24, 2022, the City Council directed staff to contract with Wildland Res Management (WRM) and authorize the Fire Fuel Committee to finalize the scope of work for an amount not-to-exceed $20,000. On February 8, 2022, the Fire Fuel Committee directed staff to engage WRM to review and provide feedback and recommendations on the draft ordinance, at a cost of $7,500, and to allocate $7,500 for 15 site visits, for an overall contract amount of $15,000. During the March 14, 2022, City Council meeting, the Council approved the associated professional services agreement.
On May 4, 2022, the Fire Fuel Committee discussed the feedback and recommendations provided by Wildland Res Management (WRM) on the draft fire fuel abatement ordinance: 1) enhance the required fire fuel abatement within the 200 feet from structures (defensible space) to be more restrictive than the Los Angeles County Fire Code, and 2) follow the model of the City’s current CalOES/FEMA grant project for abatement conducted outside of the defensible space, where the City takes the lead to group a cluster of homes for vegetation treatment. Vegetation treatment outside of the defensible space is considered a “project” under State law and would require environmental analysis and permitting requirements by other agencies.
DISCUSSION:
After consideration of the recommendations outlined by WRM, the Fire Fuel Committee determined that the draft fire fuel abatement ordinance would cause significant financial burden on residents including the costs of the additional environmental analysis and permitting 124
requirements for treatment outside of defensible space. In addition, the Committee agreed that requiring an enhanced treatment within 200 feet was unnecessary as the Fire Department already had a requirement in place. Based on the above, the Fire Fuel Committee is recommending to the City Council to discontinue work on the draft ordinance.
The May 4, 2022 committee meeting concluded an effort that commenced about one year ago, focusing on an mandated approach. The purpose of the Fire Fuel Committee is to explore measures that will reduce fire fuel in the community. The City Council could assign the committee to explore other fire fuel reduction measures.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive a report, approve Committee's recommendation, and discuss the Committee's future assignments.
ATTACHMENTS:
CL_AGN_220504_FFC_AgendaPacket.pdf
CL_AGN_220711_CC_Greenwast Disposal_Presentation.pdf
125
1. PARTICIPANTS
2. ITEMS FOR DISCUSSION
2.A. DISCUSS REVIEW COMMENTS FROM WILDLAND RES MANAGEMENT ON
THE DRAFT ORDINANCE RELATING TO FIRE FUEL ABATEMENT IN THE CANYONS.
RECOMMENDATION: Discuss review comments from subject matter expert Wildland Res Management and provide direction to staff.
3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT
WELCOME
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
4. ADJOURNMENT
2 Portuguese Bend Road
Rolling Hills, CA 90274
AGENDA
Special Fire Fuel Management
Committee Meeting
FIRE FUEL MANAGEMENT
COMMITTEE
Wednesday, May 04, 2022
CITY OF ROLLING HILLS
6:30 PM
CL_AGN_220504_FFC_WildlandResMgmt_OrdinanceReview.pdf
Documents pertaining to an agenda item received after the posting of the agendas are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 1261
Agenda Item No.: 2.A
Mtg. Date: 05/04/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DISCUSS REVIEW COMMENTS FROM WILDLAND RES
MANAGEMENT ON THE DRAFT ORDINANCE RELATING TO FIRE
FUEL ABATEMENT IN THE CANYONS.
DATE: May 04, 2022
BACKGROUND:
At the January 24, 2022 City Council meeting, staff was directed to contract with Wildland Res Management (WRM) and authorize the Fire Fuel Committee to finalize the scope of work with the consultant for an amount not-to-exceed $20,000. At the February 8, 2022 meeting, the Fire Fuel Committee directed staff to engage WRM to review, and provide feedback to the draft ordinance for $7,500 and allocate $7,500 for site visits for an overall contract of $15,000. At the March 14, 2022 City Council Meeting, the Council approved a professional services agreement.
WRM's service was broken down into three tasks:
1. Review existing relevant documents relating to wildfire mitigation measures and provide written memo on consultant's review of relevant documents and comment on consistency of wildfire mitigation measures among the reviewed documents.
2. Review draft ordinance version January 13, 2022 to regulate fire fuel in the canyons and provide review comments.
3. Conduct site visits to private properties and provide written report for each site visited. Written report shall include instructions for fire fuel management on the property visited, including visual guides, reference materials and call outs of specific vegetation on the property.
DISCUSSION:
WRM estimated that an approximate 30 day period is needed to complete Task 1 and Task 2.
Assuming the contract for engagement of services was executed on the week of March 14, 2022, Task 1 and Task 2 could be completed by April 11, 2022. There was delay in executing the service agreement that led WRM needing an additional week to provide review comments to the draft ordinance. WRM provided written review comments on the week of April 19, 2022 1272
and the review comments are included with this report.
WRM recommended that the Fire Fuel Committee consider enhancing the fire fuel abatement work within the 200 feet from structures (defensible space) to be more restrictive than the Los Angeles County Fire Code. Outside of the defensible space, WRM recommended that the Fire Fuel Committee follow the model of the city's current CalOES/FEMA grant project where the city takes the lead to group a cluster of homes for vegetation treatment.
WRM reported that vegetation treatment outside of the defensible space would be subject to environmental reviews and permitting by other agencies. This critical path is the primary basis for the experts' opinion that the local ordinance should stay within the defensible space.
Outside of the defensible space, WRM recommended that the city take a lead role in environmental assessments and permitting for economies of scale in order to lessen the burden on individual property owners. Environmental assessment and permitting may be a significant cost at a parcel level, but if the work were to encompass multi-parcels, for example, the same permitting cost could be spread among the multiple parcels.
As recommended, the Fire Fuel Committee can move forward with a local ordinance on abating fire fuel on private property within the defensible space to include more restrictive provisions than the Los Angeles County Fire Code. The Fire Fuel Committee was advised to not implement a local ordinance abating fire fuel on private property outside of the defensible space, but mimic the CalOES/FEMA grant model by having the city fulfill the environmental requirements and acquire permits from relevant agencies for the vegetation treatment on multiple parcels.
FISCAL IMPACT:
There is sufficient budget in account 917 Emergency Preparedness to fund WRM's professional service fees.
RECOMMENDATION:
Discuss review comments from subject matter expert Wildland Res Management and provide direction to staff.
ATTACHMENTS:
CL_AGN_220504_FFC_WildlandResMgmt_OrdinanceReview.pdf
1283
Submitted by Wildland Res Mgt 4-18-2022
City of Rolling Hills Ordinance Review
Goal of ordinance
Achieve reasonable level of fire safety at a home and parcel level Achieved through the reduction of fire hazard in order to support structure ignition resistance and survivability (potentially without firefighter protection) considering life safety
property damage reduction
protecting [the environment] natural resources [significant ecological area in City] Large, canyon-wide projects achieve separate, complementary goals These projects are aimed at community-wide benefit (to aid containment of wildfire, or reduce ember production and distribution, City-wide) Canyon-wide treatments can be done outside the framework of an ordinance, i.e. through projects funded by FEMA/Cal OES
Specifications in terms of spatial dimensions covered in the ordinance Width of treatment (up to 200 feet)
Start of treatment area (is from structure house)
Treatment width is as measured on aerial (not on the ground) Or City boundary
Within City boundary, be consistent with LA County Agricultural Commission, to protect adjacent structure, outside owner’s property. This requires that a landowner with a structure within 200-ft of its property will be compelled to create and maintain defensible space for that structure, even if the structure is not on their own property Trigger for when ordinance become in force (what constitutes a canyon owner?) Will make a new list, of parcels adjacent to canyon
City and LA County Fire Department will keep its list of parcels, consisting of a Declaration List, for their inspection purposes
Consider Tiers
o Tier 1 – adjacent to the Open Space: to be inspected every year, before June 1 o Tier 2 – others, inspected any time of the year
Describe/locate critical habitat (by map or parcel number) with caveat that it is not the official delineation, that that is the responsibility of the landowner to comply with laws protecting the habitat.
Same with Significant Ecological Areas (SEAs)
Provide definition of the riparian areas, and distance of setback Standards for what is allowed in the area covered by the ordinance – Section 8.30.040 Rolling Hills Fire Fuel Management Standards, focusing on fuel volume, spacing and density, irrespective of species
Prohibit uprooting (on steep slopes)
1294
Submitted by Wildland Res Mgt 4-18-2022
Think about slope steepness in terms of suitable vegetation density and strategy for retaining deep-rooted plants
Plant clustering is OK
Focus on dead material and that with low fuel moisture (dying) Prohibit mulch in 0-5 feet from structure
Support pruning of tall shrubs vs. cutting, and provide details on pruning Clarify that tree canopies can be continuous, and need not be thinned How to enforce
Contract out inspection of canyon owners ordinance
Works in parallel with fire department inspection and enforcement of the fire code City procedure to enforce is fine
Definitions in Exhibit A (adjustments only)
Flammable vegetation: expand the definition, to include landscaping plants, too Combustible mulch – review with an eye towards new studies Defensible space – where the standards have been followed and are in place, where firefighting (defensive) actions are allowable
Weeds – worthy of re-look, so as to not require all chapparal/scrub to be weeds. Consider that a weed is just a plant in the wrong place, or wrong condition 1305
Greenwaste Disposal
July 11, 2022 City Council Meeting
131
COMMUNITY EVENTS
Semi-Annual Brush Collection
◦ Two consecutive Saturdays in April/May; September/October ◦ 2020: 51.42 tons◦ 2021: 16.12 tons (no data available for March 2021)◦ 2022: 18.91 tons (next event in October) Communal Bin
◦ Two events (August and January)◦ August 20-27,2021: 11.99 tons◦ January 24, 2022: 12.46 tons
24.45 tons
Residential Disposal
◦ 2021: 1,158 tons◦ 2022 (May): 514 tons
132
GREENWASTE DISPOSAL DATA
◦ Monthly Report◦ Tracking calendar year◦ Update City Council 2x/year before Communal Bin events
133
Agenda Item No.: 13.C
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DISCUSS THE CITY COUNCIL'S PREVIOUS APPROVAL TO UPDATE
THE CONSOLIDATED TAX AND FEE SCHEDULE TO INCREASE THE
COMMITTEE ON TREES AND VIEWS PROCESSING FEE FOR VIEW
CASES.
DATE: July 11, 2022
BACKGROUND:
On May 9, 2022, the City Council voted to increase the processing fee for filing an application with the Committee on Trees and Views from $2,000 to $6,000 for complaints against one property and $10,000 for complaints against multiple properties. On June 27, 2022, Resolution No. 1297 was brought to the City Council for consideration to adopt the fee increase.
However, instead of adopting Resolution No. 1297, Councilmember Mirsch requested this item be placed on the July 11, 2022 agenda. Without objection, the request was so ordered.
DISCUSSION:
Chapter 17.26 of the Rolling Hills Municipal Code (RHMC) was adopted by Ordinance 354 on October 23, 2017. Since adoption, the first view case to be processed was the case between 59 and 61 Eastfield Drive. The case was filed in October 2020. The vegetation owner filed an appeal of the Committee on Trees and Views decision to the City Council and the City Council denied the appeal at the April 11, 2022 City Council meeting, bringing the case to a close.
Staff, including the City Attorney's office, has worked on the case since the initial filing. Taking a snap shot of the City Attorney expenses relating to the 59 and 61 Eastfield Drive view case between May, 2021 and November, 2021, a total of $10,678 was paid by the city to the contracted attorney for services relating to the case. Currently, the Consolidated Tax and Fee Schedule allows the city to charge $2,000 for view impairment case to be reviewed by Committee on Trees and Views. The charge is purposed to recover city expenses relating to processing the case by staff and by contracted staff. Not taking into consideration staff time spent on the 59 and 61 Eastfield Drive case, and taking a very conservative inventory of the City Attorney's expenses relating to the case, the recovery on the case was 19% of the actual cost.
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Additionally, according to the City Attorney's reading of RHMC Chapter 17.26.040, the city's current view preservation ordinance anticipates that one complaint might allege obstruction of "multiple views," which implies that views could conceivably be obstructed by vegetation on multiple owners' properties: RHMC Section 17.26.040(C)(1)(a) A view impairment complaint ... shall consist of ... [a] description of the nature and extent of the view, as well as of the alleged obstruction. If multiple views are identified, each must be disjointed and observable from a separate viewing area. Evidence of the views and alleged obstructions must be pertinent and may include, but is not limited to, documentary evidence, (as described by Section 17.26.050), dated photographs, or written declarations. The City Attorney noted that if the city's current fee resolution does not address a view preservation complaint alleging multiple views by multiple properties, the city is limited to collecting the one fee for the one complaint that includes allegations of multiple views obstructed by multiple properties.
In order to avoid this situation, the city should amend its fee resolution to charge the higher cost of processing a view preservation complaint that alleges multiple views obstructed by multiple properties. This would help alleviate the concern that property owners will frivolously allege multiple views obstructed by multiple properties.
FISCAL IMPACT:
The fee increase would cover the cost of processing applications with the Committee on Trees and Views.
RECOMMENDATION:
Discuss and provide direction to staff.
ATTACHMENTS:
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update.pdf
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Resolution No. 1297 1
RESOLUTION NO. 1297
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS MODIFYING THE ROLLING HILLS FEE
RESOLUTION AND REPEALING RESOLUTION NO. 1278.
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY RESOLVE AS FOLLOWS:
Section 1: The following fees are established and charged for applications for processing discretionary cases for Planning, Zoning and Subdivisions and shall be paid by the applicant prior to submission for public hearing, pursuant to Title 16 (Subdivision) and Title 17 (Zoning) of the Rolling Hills Municipal Code:
A. Site Plan Review $ 1,500
B. Conditional Use Permit $ 1,500
C. Variance $ 1,250
D. Variance, Minor $ 750
1. Minor deviation into required yard setback, not exceeding 5’ and attached to main residential structure
E. Multiple discretionary reviews; Most expensive fee for the first review and 1/2 fee for second
review. No cost for third or more
reviews.
F. Lighting Ordinance Modification $ 375
G. Outdoor Lighting Audit $ 150 (initiated by resident) H. Time extension $ 200
I. Zone Change $ 2,000
J. General Plan Amendment $ 2,000
K. Zoning/Subdivision Code Amendment $ 2,000
L Discretionary Approval Modification $ 2/3 of original application fee M. Appeal Fee $ 2/3 of original application fee
N. City Council and Planning $ 375 Fee to be credited if Commission interpretation results in filing of a formal 136
Resolution No. 1297 2
and miscellaneous reviews application to City Council or Planning Commission
O. Environmental Review fees for
discretionary permits
1. Preparation and Staff Review $ 200
of Initial Study
2. Preparation of Negative $ 50 (plus fee charged by CA Declaration or Mitigated Department of Fish and Wildlife, Negative Declaration applicable, as adjusted annually)
P. Environmental Impact Reports Consultant fee plus 10% Q. County Clerk Processing Fee County fee
R. Lot Line Adjustment $ 1,500, plus County fee
S. Tentative Parcel/Tract Map $ 1,500, plus County fee
T. Final Parcel/Tract Map County fee
U. Zoning violation and construction $ 1,500
penalty fee
1. Applications for illegal or “as built” grading or construction or noncompliance with approved plans for projects that require Planning Commission review. Fee is charged in addition to the discretionary application review fee.
V. Stop work order $ 200
1. Fee charged for each additional “stop work order” that is issued beyond the original stop work order for illegal construction and grading activity.
W. Service Request County fee, plus 20%
(For services provided by L.A. County not included in the General Services Agreement)
X. Appeal of Zone Clearance $ 375
Y. Stable Use Permit $ 375
(For stables under 800 sq ft considered by the Planning Commission) Z. Major Remodel Review $ 375
(For remodels of more than 50% demolition)
137
Resolution No. 1297 3
Section 2. The following fees are established and charged for applications for processing View Impairment, Traffic Commission, and Accessory Dwelling Unit cases:
A. View Impairment
1. Review by Committee on Trees and Views
Processing fee
A. Complaint against single property $6,000
B. Complaint against multiple properties $10,000
2. Environmental Review Fees
A. Preparation and Staff Review of Initial Study $ 200
B. Preparation of Negative Declaration or $ 50
Mitigated Negative Declaration (plus fee charged by
CA Department of
Fish and Wildlife, if
applicable, as
adjusted annually)
B. Traffic Commission Review
1. New driveways or other traffic $ 300
related items
C. Accessory Dwelling Unit
1. Accessory Dwelling Unit or $ 375
Junior Accessory Dwelling Unit
Section 3. The following fees are established and charged for General Administration processing:
A. General Plan $ 30
B. Zoning Code $ 25
C. Subdivision Code $ 25
D. Budget $ 30
E. Zoning Map $ 3
F. Xeroxed copies, each page $ 0.25
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Resolution No. 1297 4
G. False Alarms
Fee for 1st and 2nd incident involving a false alarm is waived If paid within 30 days If paid after 30 days
3rd false alarm $ 50 $100
4th false alarm $ 100 $300
5th false alarm $ 150 $600
6th false alarm $ 200 $1,000
Section 4. The following fees are established and shall be collected for each permit pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code:
A. 1. BUILDING PERMIT Two and one-quarter
times the amount set forth in the
Building Code for each fee, table
and schedule therein.
2. PARKS AND RECREATION Each new residential dwelling shall pay 2% of the first $ 100,000 of
construction valuation, plus 0.25% of
such valuation over $ 100,000.
B. PLUMBING PERMIT Two and one-quarter times the
amount set forth in the Plumbing Code
for each fee, table and schedule therein.
C. MECHANICAL PERMIT Two and one-quarter times the
amount set forth in the Mechanical
Code for each fee, table and schedule
therein.
D. ELECTRICAL PERMIT Two and one-quarter times the
amount set forth in the Electrical Code
for each fee, table and schedule therein.
E. GEOTECHNICAL REPORT, 0.42% of the valuation of the proposed SITE AND PLAN REVIEW structures; however, minimum fee shall be $ 535.00 and the maximum fee shall
be $ 3,588.00
F. SOLAR AND PHOTOVOLTAIC The amount set forth in the Los SYSTEMS AND APPURTENANT Angeles County Building and
EQUIPMENT Electrical Codes for each fee, table and
139
Resolution No. 1297 5
schedule therein, plus $ 60.11 City
administrative fee.
Section 5. The following fees are established and shall be collected for each permit pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code for review conducted by the City’s contract building official, other than Los Angeles County Department of Building and Safety:
A. BUILDING PERMIT In addition to the provisions of Section 4 A.1 of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
B. PLUMBING PERMIT In addition to the provisions of Section 4 B. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
C. MECHANICAL PERMIT In addition to the provisions of Section 4 C. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
D. ELECTRICAL PERMIT In addition to the provisions of Section 4 D. of this resolution, a 25% surcharge on
Los Angeles County Department of
Building and Safety fees shall be charged
for the alternative use of the City’s
contract building official.
E. GEOTECHNICAL REPORT,
SITE AND PLAN REVIEW In addition to the provisions of Section 4 E. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fess shall be
charged for the alternative use of the
City’s contract building official.
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Resolution No. 1297 6
F. SOLAR AND PHOTOVOLTAIC In addition to the provision of Section SYSTEMS AND APPURTENANT 4 F. of this resolution, a 25% surcharge EQUIPMENT on Los Angeles County Department of
Building and Safety fees, plus $60.11
City administrative fee, shall be
charged for the alternative use of the
City’s contract building official.
Section 6. The following fees are established and shall be collected for each permit relating to construction and demolition waste:
A. CONSTRUCTION AND $ 150 single project permit, plus
DEMOLITION PERMIT $1,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 7. The following fines are established for issuance of administrative citations relating to a violation of Chapter 9.58 of the Rolling Hills Municipal Code:
Administrative Penalty for $ 2,500 1st violation
violation of Chapter 9.58 $ 5,000 2nd violation within one year of the 1st violation
$ 7,500 Each additional violation within one
year of the 1st violation
Section 8. The following fees are established and charged for processing landscaping submittals subject to the requirements of the Water Efficient Landscape Ordinance.
Review of landscape submittal $1,500 (portion refunded if not spent; package and verification of compliance additional funds may be collected, if needed to complete the review); plus
$5,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 9. The following fees are established and charged for processing utility pole removal reimbursement applications pursuant to City Council Resolution No. 1259.
Review of utility pole removal reimbursement $100
application.
Appeal of utility pole removal reimbursement $300
decision.
141
Resolution No. 1297 7
Section 10. The following fee is established and charged for processing wireless telecommunication facility applications:
Application fee: $1,000
Section 11. Should the City accept payment of any fee identified in this resolution by means of credit card, an additional 3% surcharge on such fee shall be charged as a convenience fee for processing the payment. When City accepts payment by means of credit card, it shall also accept payment by means of cash or check.
Section 12. The fees set forth do not exceed the estimated reasonable cost of providing such services.
Section 13. The City Council Resolution No. 1278 is hereby repealed and superseded by this Resolution .
PASSED, APPROVED, AND ADOPTED this 13th day of June, 2022. _________________________________
JAMES BLACK, M.D.
MAYOR
ATTEST:
_________________________
CHRISTIAN HORVATH
CITY CLERK
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Resolution No. 1297 8
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 1297 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
MODIFYING THE ROLLING HILLS FEE RESOLUTION AND REPEALING RESOLUTION NO. 1278
was approved and adopted at a regular meeting of the City Council on the 13th day of June 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
__________________________________
CHRISTIAN HORVATH
CITY CLERK
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Agenda Item No.: 13.D
Mtg. Date: 07/11/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE REIMBURSEMENT FOR EXPENSES INCURRED BETWEEN DECEMBER 2019 AND JUNE 2022 (DIERINGER)
DATE: July 11, 2022
BACKGROUND:
Each year the City Council budgets $10,000 for Mayor and Council related expenses typically used for attending conferences and ancillary related items. The Council has previously stated that this budgeted amount is meant to allow for $2000 per member throughout the course of a Fiscal Year.
DISCUSSION:
On June 20, 2022, staff received the attached packet of receipts from Councilmember Bea Dieringer for expenses incurred in December of 2019 through June of 2022. The expenses totaled $3932.95 for attending League of California Cities conferences and Committee meetings, California Contract Cities Annual Municipal Seminars, Joint Powers Insurance Authority Risk Management Educational Forum, and League of California Cities Los Angeles Division General Membership meeting.
The total expenses span three fiscal years (2019-2020, 2020-2021, and 2021-2022) with less than $2000 of expenses per fiscal year. Staff recommends approving Councilmember Dieringer's reimbursement request.
In processing Councilmember Dieringer's reimbursement request, staff searched for a policy that memorialized Council's directive limiting annual expenses to $2000 per Councilmember.
No written policy was found. With nearly all new staff with less than six months of employment, and to assist staff in processing future Council expenses, staff recommends that the City Council set a policy with respect to Council expenses.
FISCAL IMPACT:
The adopted FY21-22 budget has sufficient funds to cover the reimbursement request.
RECOMMENDATION:
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Approve Councilmember Dieringer's reimbursement request and direct staff to prepare a policy relating to Council expenses.
ATTACHMENTS:
CL_AGN_220711_CC_DieringerReceipts.pdf
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