1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
5.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, September 12, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1304 Next Ordinance No. 380
CL_AGN_220912_CC_Supplemental_Q&A_RHCABoard_Residents.pdf 1 7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022
RECOMMENDATION: Approve.
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22, 2022 RECOMMENDATION: Approve as presented.
7.D. PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
7.E. APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO
FILE/ACHIEVE BUILDING PERMITS FOR THE TENNIS COURT ADA
IMPROVEMENT PROJECT
RECOMMENDATION: Approve as presented.
7.F. AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP (LSL)
FOR AUDITING SERVICES TO EXTEND THE TERM FOR ONE YEAR TO
COVER THE AUDIT OF THE CITY'S FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022
RECOMMENDATION: Approve the third amendment to the agreement with Lance, Soll & Lunghard, LLP,for audit services to extend the agreement for one year covering the FY 2021/22 audit.
7.G. REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL COMMITTEE DEVELOPED AT THE MARCH 1, 2022 MEETING; AND RECEIVE AND FILE AN UPDATE ON ITEMS ON THE MITIGATION LIST.
RECOMMENDATION: Receive and file.
7.H. RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC COMMISSION
MEETING
RECOMMENDATION: Receive and file.
7.I. RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF TORRANCE
REGARDING DIRECTION TO WITHDRAW PARTICIPATION IN THE TORRANCE
AIRPORT STORMWATER BASIN PROJECT
CL_AGN_220912_CC_AffidavitofPosting.pdf
CL_MIN_220822_CC_F.pdf
CL_AGN_220912_PaymentofBills.pdf
CA_AGR_220912_PSA_BoltonEng_Amendment01_TennisCourtADA.pdf Agreement_BoltonTennisCourtsGradingPlan_2017.pdf
CA_AGR_220912_LSL_PSA_ Amendment_02.pdf
CA_AGR_220912_LSL_ExhibitA_Quote.pdf
Audit LSL fullyExecuted2016-2019.pdf
Addtl_Fire_Safety_Recommendations.pdf
Email_from_Smith_062122.pdf
May 2022 RH Traffic (002).pdf
2 RECOMMENDATION: Receive and file.
7.J. RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP GROUP
RECRUITMENT SCHEDULE
RECOMMENDATION: Receive and file.
7.K. RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE RECOMMENDATION: Receive and file.
7.L. RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST FOR
PROPOSAL
RECOMMENDATION: Receive and file.
7.M. RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO EVALUATE
EXISTING HEATING, VENTILATION AND AIR CONDITIONING (HVAC) AT CITY
HALL, AND PROVIDE ENGINEERING DESIGN FOR A FUNCTIONING SYSTEM RECOMMENDATION: Receive and file.
7.N. RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY HALL
CAMPUS RECYCLING CENTER
RECOMMENDATION: Receive and file.
7.O. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022 testing
RECOMMENDATION: Approve.
8. EXCLUDED CONSENT CALENDAR ITEMS
9. COMMISSION ITEMS
9.A. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 22-14: SITE PLAN REVIEW TO CONSTRUCT A NEW 525-
SQUARE-FOOT GARAGE ATTACHED BY A BREEZEWAY TO THE
RESIDENCE, CONVERT AN EXISTING GARAGE TO HABITABLE SPACE,
INTERIOR REMODEL, NEW PATIO WITH TRELLIS, LANDSCAPING, AND HARDSCAPING; AND VARIANCE REQUESTS TO ENCROACH INTO THE REAR
AND SIDE YARD SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO
PROVIDE A STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED AT 2 FLYING MANE ROAD (Lot 62-A-SF)
RECOMMENDATION: Receive and file.
CL_AGN_220912_TorranceAirportBasinProject_RemovalEmail.pdf CL_PBN_220901_NoticeOfElectionNominees_E.pdf
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
PW_CHC_220902_CHC_HVAC_RFP_F.pdf
CL_AGN_220912_CC_RecyclingCenter.pdf
Vicinity Map - 2 Flying Mane Road.pdf
2 FLYING MANE RD VICINITY-PROXIMITY MAP.pdf
Development Table (ZC 22-14).pdf
2022-14_PC_Resolution_2FlyingManeRoad_ZC 22-14_E.pdf
SATO DD 080922.pdf
3 9.B. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST FOR APPROVAL
OF A SITE PLAN REVIEW TO DEMOLISH AN EXISTING RESIDENCE AND CONSTRUCT A NEW 5,215-SQUARE-FOOT SINGLE-FAMILY RESIDENCE AND RELATED IMPROVEMENTS INCLUDING NON-EXEMPT GRADING; VARIANCE
TO CONSTRUCT A FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK AREA AND CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A 1,428-SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON A PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF), ROLLING
HILLS, CA (NEVENKA LCC)
RECOMMENDATION: Receive and file.
10. PUBLIC HEARINGS
11. OLD BUSINESS
11.A. APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATION TO
AMEND THE CITY'S GENERAL FUND RESERVE POLICY
RECOMMENDATION: Approve as presented
11.B. RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE
ELECTRIC UTILITY UNDERGROUNDING PROJECTS AND PROVIDE
DIRECTION ON THE EASTFIELD DRIVE FEMA/CALOES GRANT
RECOMMENDATION: Receive report and provide direction to staff.
11.C. RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS
COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE CITY'S OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS PROPOSED BY HQE; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Receive report, consider project options and provide direction to staff.
12. NEW BUSINESS
2 Flying Mane Landscape Set_30X42 2.pdf
Vicinity Map - 11 Flying Mane Road.pdf
Development Table (ZC 21-02)_Mod1.pdf
11 Flying Mane - vicinity-proximity map.pdf
2022-13_PC_Resolution_11FlyingManeRoad_ZC 21-02mod_E.pdf 2022-07_PC_Resolution_11FlyingManeRoad_ZC 21-02_E.pdf
11 Flying Mane - Amended Plans Part 1 - 220725.pdf
11 Flying Mane - Amended Plans Part 2 - 220725.pdf
CL_AGN_220822_FBA_ReservePolicyDiscussion.pdf
Hahn_Rule 20A Donation Approval.pdf
CL_AGN_220912_CC_PublicComment02.pdf
CL_AGN_220912_CC_PublicComment01.pdf
CL_AGN_220912_CC_PublicComment04.pdf
CL_AGN_220912_CC_PublicComment03.pdf
CL_AGN_220912_HQE Systems_Feasbility Study.pdf
CL_AGN_220912_CC_Supplemental_Q&A_RHCABoard_Residents.pdf 4 12.A. CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE THREE
AND FOUR AREAS BY THE PALOS VERDES PENINSULA LAND
CONSERVANCY.
RECOMMENDATION: Staff recommends that the City Council invest in the maintenance costs for 2023 for the Phase 3 and 4 areas for a total of $26,000 and direct staff to work with PVPLC and the City Attorney's office on a contract amendment.
12.B. APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT
SERVICES FOR FISCAL YEAR 2022-2023
RECOMMENDATION: Approve as presented.
12.C. CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES
NECESSARY FOR THE CITY HALL ADA IMPROVEMENT PROJECT AND
DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES AGREEMENT WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700
RECOMMENDATION: Approve as presented.
13. MATTERS FROM THE CITY COUNCIL
13.A. DISCUSS COYOTE CONTROL MEASURES (BLACK)
RECOMMENDATION: Discuss the matter and provide direction to staff.
13.B. DISCUSSION REQUEST BY THE WOMEN'S CLUB BEAUTIFICATION
COMMITTEE FOR NEW FENCING ALONG ON PORTUGUESE BEND ROAD,
ADJACENT TO CITY HALL CAMPUS (BLACK)
RECOMMENDATION: Provide direction to staff.
14. MATTERS FROM STAFF
15. RECESS TO CLOSED SESSION
PVPLC Reducing Fuel Load Project Maintenance RH 2023.pdf PVPLC Reducing Fuel Load Project Update -2022.pdf
Fuel Load Reduction Phase 4 Presentation.pdf
4th_Amendment.pdf
3rd_Amendment.pdf
2nd_Amendment.pdf
1st_Amendment.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment_ExhibitA.pdf Alan Palermo Agreement - Signed_July_2019.pdf
Alan Palermo Service Agreement FINAL 2020.28.09.pdf
2021-11-09_2ndAmend-AlanPalerm.pdf
Geotechniques_20220830_geotech proposal.pdf
GMU_P-22212 City Hall ADA Addition (8-22-22).pdf
Ninyo and Moore_04IRV02-03763.pdf
2022.05.01_Animal Care and Control Agreement779.pdf
CL_AGN_220912_CC_WomensClub_Letter.pdf
CL_AGN_220912_CC_WomensClub_Fencing_PublicComment01.pdf 5 16. RECONVENE TO OPEN SESSION
17. ADJOURNMENT - THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF
ROLLING HILLS RESIDENT AND BLOCK CAPTAIN TUBA GHANNADI WHO
PASSED AWAY
Next regular meeting: Monday, September 26, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6 Agenda Item No.: 5.A
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_220912_CC_Supplemental_Q&A_RHCABoard_Residents.pdf 7 Questions from RHCA Board:
What is the impact of placing the sirens at the gates on our gate operation, especially during emergencies - No impact. In fact, it would improve emergency mass communications during a critical event if all communications signals were not existent. This is because each siren pole will have a control cabinet that will have a Local Operating Console that allows the security guard to manually activate the siren in case of no communications signal is available. What is anticipated decibel level for people inside the gatehouse when siren is used? (Gatehouse is an uninsulated building). With the sirens being installed on the pole at 50' Above Ground Level (AGL), the sound will not be harmful at people at ground level. Per FEMA outdoor warning sirens standards, the 50' AGL is a safe operations height for people at the base of the pole. What is estimated length of notification (siren / verbal) - Standard recorded transmission can range from 20 seconds to 1 minute. This is based on the type of message being transmitted for the emergency. The City can choose the length of the message and select if the message should be played once or on repeat for a set repeat number.
Will siren tie into gatehouse electricity or will run solely on solar pack and battery backup? It's currently planned to have AC Main electricity connected to the poles.
The AC Main electricity was to be pulled from the gatehouse. This is the ideal power location to draw from.
Will siren signal have any impact on radio repeater located at the rear of the Crest gatehouse. Outdoor sirens poles operate near many different radio antennas, repeaters, and communications stations without disturbing or having any adverse effects on the nearby radio signals.
Will the siren signal have any impact on the cell phone antenna located at the rear of the Crest gatehouse. Same as above, no impact on cellular towers or signals.
It appears that the tree in the planter behind the Eastfield gate will need to be removed, please confirm. It is our goal NOT to remove any trees if possible. If there is another preferred location near that site, HQE can easily move the install location to that location.
Proposal for Crest gate includes requirement that CCTV cameras are relocated to siren pole? Due to the siren pole being in front of the CCTV poles, HQE suggested if the siren pole was to block the CCTV view angles that the CCTV cameras could be relocated onto the siren pole (this is an easy requirement that is often executed by the sirens installation team).
8 FYI - It appears that one of the proposed locations for the main gate area is in the same location as the septic tank. Before any final entrenching and pole site digging, detailed utilities and engineering survey will be conducted to identify any issues. In addition, HQE can move any pole location slightly off the proposed sites to accommodate utilities, septic tanks, flower beds, and or any other issues the City would like HQE to work around.
How did they concluded placing the warning system at the perimeter gates is the best technical solution to achieving the goal of notifying all residents. Based on past precedence regarding potential cell towers, the City Council requested HQE to investigate potential co-location sites and identified the gate locations would be ideal given that the poles would minimize resident view obstruction issues.
Questions from residents:
By what method will be siren /voice message would the siren be triggered.? Think it would have to be by radio control. Perhaps an unused frequency in the ham band. Two activation methods: 1) From the City Hall. An administrator can activate the system from the on-premise Central Activation System. An administrator would walk up to the on-premise Central Activation System (Computer), access the software and activate the pre-recorded or live voice alert. This will utilize Radio frequencies. 2) From an Administrators smartphone or mobile device, the Administrator can access the secure webbased portal and activate the system. This will use the local internet via the cloud-based server we will set up for remote access.
Test will need to be performed to check the range of electronic signals and the audibility at various locations. The Outdoor Warning Sirens do not emit harmful electronic signals or Radio Frequencies. Currently, the Outdoor Warning Sirens are utilized on the premise of highly dense residential areas, hospitals, sensitive government ammunition storage areas, and other high pedestrian traffic areas.
Per the FEMA guidance, the only consideration is for the poles to be 30' - 50' above ground level at the set decibel rate. At each siren location, a test will be performed post installation to ensure the decibel rate is set correctly by our sound engineers.
What would power the siren/voice? If there is a power outage the siren will be inert. You would need a solar panel with re-chargeable battery, such as used on the freeway. The siren system is built with redundant power systems. The primary power is the AC Main. The AC Main will power the system until the AC Main power is shut down. At which point, the Battery Backup power system kicks in. The Battery Backup power system is constantly trickle charged by the AC Main, and if there is no AC Main, the Solar Power charges the system. Our system has a 30 day Battery Backup capability with a 72 hours of activation power from a single 12V battery. This is the most extended Battery Backup system in the market today.
9 Agenda Item No.: 7.A
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_220912_CC_AffidavitofPosting.pdf
10 Administrative Report
7.A., File # 1405 Meeting Date: 09/12/2022
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time September 12, 2022 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: September 9, 2022
11 Agenda Item No.: 7.B
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
12 Agenda Item No.: 7.C
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22, 2022
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_220822_CC_F.pdf
13 MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
Minutes
Rolling Hills City Council
Monday, August 22, 2022
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Black presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Black Councilmembers Absent: Mayor Pro Tem Wilson
Staff Present: Elaine Jeng, City Manager
Patrick Donegan, Deputy City Attorney
John Signo, Planning & Community Services Director
Christian Horvath, City Clerk / Executive Assistant to the City Manager
3. PLEDGE OF ALLEGIANCE – Councilmember Dieringer
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A. PRESENTATION BY CALIFORNIA WATER SERVICE ON THE DROUGHT, WATER-USE
RESTRICTIONS AND CONSERVATION
Presentation by Tammie Myers, California Water Service
Public Comment: Beth Howell, Melissa McNabb
5. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Judy Martin, Beth Howell, Shirley Langer Mayor Black requested that staff agendize a future item regarding requests of the Beautification Committee and whether the Rolling Hills Community Association could handle the fence replacement along Portuguese Bend Road.
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 22, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. PULLED BY COUNCILMEMBER DIERINGER
7.D. PAYMENT OF BILLS
14 MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
7.E. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 376 AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE ACTION
TO BE EXEMPT FROM CEQA
7.F. PULLED BY COUNCILMEMBER DIERINGER
7.G. INTERIM FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Consent Calendar, with changes or additions per Blue Folder Items, excluding Items 7C and 7F. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
8. EXCLUDED CONSENT CALENDAR ITEMS
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 8, 2022 Motion by Councilmember Dieringer to withdraw language stating “without objection” from Item 11A. Motion failed for lack of a second.
Motion by Councilmember Dieringer to change language for the last portion of Item 11A to read “bring back a properly agendized item for a future agenda to the council for discussion of the HQE Siren system and whether to approve any of the three proposed siren options presented.” Motion failed for lack of a second.
Motion by Councilmember Mirsch, seconded by Mayor Black directing staff to include an item in the blue newsletter informing the public that the meeting notes are action item style notes and that all of the audio and video is available on the website so they can hear the entire discussion. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Item 7C as presented.
Motion carried with the following vote:
AYES: Pieper, Mirsch, Mayor Black
NOES: Dieringer
ABSENT: Mayor Pro Tem Wilson
7.F. APPROVE RESOLUTION NO. 1304 MODIFYING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 AND REPEALING RESOLUTION NO. 1002
Motion by Mayor Black, seconded by Councilmember Pieper to modify section 4B to read as “Further, a collective five thousand dollars ($5,000.00) is allocated for travel, meals, lodging and other expenses associated with attendance at eligible conferences for the City Council.” Motion carried with the following vote:
15 MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
AYES: Pieper, Mirsch, Mayor Black
NOES: Dieringer
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Dieringer to modify section 4B to increase the amount allowable for conference expenses from $5,000 to $6,000. Motion failed for lack of a second.
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to modify section 5A by removing “Lodging and miles shall be reimbursed pursuant to Government Code 53232.2” and replacing with “Travel, meals, lodging and any other expenses are reimbursable at a reasonable rate that is not lavish or extravagant.” Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to modify section 5B revising the language to reflect “expense reports within sixty (60) days after the event,” “Proof of payment is required as part of the necessary documentation,” and “all reimbursement requests for each fiscal year must be submitted before July 31 of the following fiscal year in which the expenses were incurred.” Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve Item 7.F as altered.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
9. COMMISSION ITEMS – NONE
10. PUBLIC HEARINGS – NONE
11. OLD BUSINESS
11.A. RECEIVE AND FILE AN UPDATE ON FUEL LOAD REDUCTION FROM THE PVP LAND CONSERVANCY FOR PHASE I, II, III, and IV
Presentation by Cris Sarabia, Palos Verdes Peninsula Land Conservancy Public Comments: Alfred Visco
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
16 MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
11.B. RECEIVE AN UPDATE ON THE LOS ANGELES REGIONAL WATER QUALITY CONTROL
BOARD'S REVIEW OF THE PROPOSED APPROACH FOR STORMWATER COMPLIANCE FOR MACHADO LAKE; AND DIRECT STAFF NOT TO PARTICIPATE IN THE TORRANCE AIRPORT
STORMWATER BASIN PROJECT
Presentation by Elaine Jeng, City Manager
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive report and direct staff to inform the City of Torrance on not participating in the Torrance Airport Stormwater Basin project. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
12. NEW BUSINESS – NONE
13. MATTERS FROM THE CITY COUNCIL
13.A. DISCUSSION ON THE TRADITION OF TAKING CITY COUNCIL PHOTOS ANNUALLY (MIRSCH) Public Comment: Jim Aichele
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to not take pictures for this year.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
14. MATTERS FROM STAFF
14.A. FIRE FUEL ABATEMENT ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2022 (APRIL 1 THROUGH JUNE 30)
Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Black
NOES: None
ABSENT: Mayor Pro Tem Wilson
Planning & Community Services Director Signo also reported that staff intended to report out on Planning Commission Actions at future meetings to keep Council apprised. Mayor Black requested a discussion of this matter be agendized for the September 26th meeting.
15. RECESS TO CLOSED SESSION – NONE
16. RECONVENE TO OPEN SESSION – NONE
17. ADJOURNMENT: 8:51 P.M.
17 MINUTES – CITY COUNCIL MEETING
Monday, August 22, 2022
The meeting was adjourned at 8:51 p.m on August 22, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, September 12, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
James Black, M.D., Mayor
18 Agenda Item No.: 7.D
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PAYMENT OF BILLS.
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220912_PaymentofBills.pdf
19 20
Agenda Item No.: 7.E
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO
FILE/ACHIEVE BUILDING PERMITS FOR THE TENNIS COURT ADA
IMPROVEMENT PROJECT
DATE: September 12, 2022
BACKGROUND:
In August 2017, the City of Rolling Hills hired Bolton Engineering to prepare grading and related plans and documents for the Tennis Court Area Improvement Project. The project was put on hold when the design for the proposed 8" sewer line project was approved by the City Council and when RHCA decided to revise their proposed plans for the tennis courts. Bolton Engineering was able to complete the plans and submit them for plan check with Building and Safety. Bolton Engineering was in the process of responding to corrections when the process was put on hold. The City would like to have Bolton Engineering bring the project plan check through completion and conduct on site inspection during construction. Bolton Engineering submitted the cost to update the plans for $5,000. Construction inspection services will also be provided but under Time and Material.
DISCUSSION:
On May 10, 2021 this item was presented to the City Council and unanimously approved. City staff inadvertently did not return with the necessary amended agreement and recently realized the omission from past agendas while in discussions regarding the proposed tennis court ADA designs as presented by the Rolling Hills Community Association. This item corrects the previous omission in order to ensure potential issues can be discussed and Bolton can continue the necessary plan check deliverables.
FISCAL IMPACT:
An additional five thousand dollars ($5,000.00) is added to the permitted compensation under this First Amendment and is included in the FY 22-23 Budget.
RECOMMENDATION:
Approve as presented.
21 ATTACHMENTS:
CA_AGR_220912_PSA_BoltonEng_Amendment01_TennisCourtADA.pdf Agreement_BoltonTennisCourtsGradingPlan_2017.pdf
22 65277.00001\40658408.1
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (“First Amendment”) is made and entered into this 12th day of September, 2022, by and between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and BOLTON ENGINEERING, CORP.(hereinafter the “CONSULTANT”). CITY and CONSULTANT are sometimes referred to in this First Amendment individually as a “Party” and collectively as the “Parties.”
RECITALS
A. CITY and CONSULTANT have entered into that certain Professional Services Agreement for Emergency Communications System services last executed on August 17, 2017 (the “Agreement”).
B. The Parties now desire to amend the Agreement in order to extend the term, provide for additional work to be completed by the CONSULTANT, and provide for additional compensation to CONSULTANT (“First Amendment”).
Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree the following terms, as set forth in this First Amendment.
1. Section 2 “Scope of Work” of the Agreement is amended to read as follows:
“2. SCOPE OF WORK. Consultant shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the scope of work attached as Exhibit A. In addition to the work set forth in Exhibit A, Consultant shall also perform the following work related to the improvements to and around the Tennis Court Area to the satisfaction of the City: prepare and take design plans through the plan check process with the County Building Divisions and address all plan check comments so that permits are ready to be pulled.
The term of the Agreement shall be from August 26, 2021 to August 26, 2024 unless terminated sooner pursuant to the provisions of this Agreement. Such term may be extended upon written agreement of both CITY and CONSULTANT.”
2. Section 3 “Cost” of the Agreement is amended to read as follows:
“3. COST. The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under the Agreement at the rates and in the manner established in the attached Exhibit A.
A. Compensation. An additional five thousand dollars ($5,000.00) is added to the permitted compensation under this First Amendment. Thus, total expenditure made under this Agreement (original Agreement and this First Amendment) shall not exceed 23 65277.00001\40658408.1
the sum of thirteen thousand dollars ($13,000.00). This fee includes all expenses, consisting of all incidental blueprinting, photograph, travel, attendance at meetings and miscellaneous costs, estimated to be accrued.
3. Section 9 “Term of Contract” of the Agreement is amended to read as follows:
“9. TERM OF CONTRACT
This contract shall be valid until September 1, 2024. The City Manager may extend this contract with proof of a good cause. Such extension shall be in writing by the City Manager and the CONSULTANT.”
4. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first written above.
CITY OF ROLLING HILLS DAN BOLTON, BOLTON ENGINEERING CORP. __________________________ __________________________
ELAINE JENG, City Manager Dan Bolton
ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
24 25
26 27
28 29
30 31
Agenda Item No.: 7.F
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD,
LLP (LSL) FOR AUDITING SERVICES TO EXTEND THE TERM FOR
ONE YEAR TO COVER THE AUDIT OF THE CITY'S FINANCIAL
STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022
DATE: September 12, 2022
BACKGROUND:
Each year the City is required to have an audit performed of their annual financial statements and internal control procedures by an independent certified public accounting firm. Since 2016, the City of Rolling Hills has used LSL to perform the annual audit. The current agreement, including two amendments, expired with the conclusion of the audit for fiscal year 2020/21, requiring that the City either extend the current agreement to cover fiscal year 2021/22 or hire another firm.
DISCUSSION:
In general, it is a good practice to change auditors every 3-5 years. In some case, retaining the same audit firm more than 5 years is appropriate, such as if there has been changes in the engagement partner and/or audit manager.
LSL has performed the audit for six years, starting with fiscal year 2016 through fiscal year 2021. Over the course of that period, the engagement partner has changed once and the audit manager has changed two or more times. In addition, both the engagement partner and audit manager who performed the audit last year are no longer with the firm.
Practically speaking, securing a new, qualified, auditor at this juncture would be very difficult as firms usually finalize their audit schedules by late spring since most of the audits are completed between September and December. It would likely take a minimum of six weeks to secure an audit firm. If we could find a firm, we would likely have to wait to have our audit completed after December 31, which is not ideal.
LSL has submitted a proposal in the amount of $19,100, which is $1,477 higher than the $17,623 paid last year.
32 Given the time constraints in selecting another firm and the recent changes in the partner and audit manager, staff recommends extending the contract with LSL for one more year and then conduct a search for a new audit firm next spring.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve the third amendment to the agreement with Lance, Soll & Lunghard, LLP,for audit services to extend the agreement for one year covering the FY 2021/22 audit.
ATTACHMENTS:
CA_AGR_220912_LSL_PSA_ Amendment_02.pdf
CA_AGR_220912_LSL_ExhibitA_Quote.pdf
Audit LSL fullyExecuted2016-2019.pdf
33 SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (“Second Amendment”) is made and entered into this 12th day of September, 2022, by and between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and LANCE, SOLL & LUNGHARD, LLP CERTIFIED PUBLIC ACCOUNTANTS .(hereinafter the “CONTRACTOR”). CITY and CONTRACTOR are sometimes referred to in this First Amendment individually as a “Party” and collectively as the “Parties.”
RECITALS
A. CITY and CONTRACTOR have entered into that certain Professional Services Agreement for Professional Independent Audit services dated on June 27, 2016 (the “Agreement”).
B. The Parties first amended the Agreement for CONTRACTOR to provide Professional Independent Audit services for an additional year to cover the 2021 fiscal year (“Firs Amendment”).
C. The Parties now desire to amend the Agreement again in order to extend the term so that CONTRACTOR can provide Professional Independent Audit services to the City to cover the 2022 fiscal year (“Second Amendment”).
Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree the following terms, as set forth in this Second Amendment.
1. CONTRACTOR shall provide the Professional Independent Audit services for the 2022 fiscal year as outlined and for the price stated in Exhibit A to this Second Amendment.
2. Except as amended by the First Amendment or this Second Amendment, all provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first written above.
CITY OF ROLLING HILLS LANCE, SOLL & LUNGHARD, LLP.
__________________________ __________________________
ELAINE JENG, City Manager Bryan Gruber CPA, Partner
34 ATTEST:
__________________________
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
35 July 15, 2022
Robert Samario
Finance Director
City of Rolling Hills, CA
Dear Mr. Samario,
As you are aware, our contract with the City of Rolling Hills for auditing services will expire with the fiscal year ending June 30, 2022. Over the years, we have provided the City with auditing and accounting services which included:
Performed a financial audit and assisted in report preparation of the Annual Financial Report of the City of Rolling Hills.
Performed an AUP on the City Appropriations Limit
Prepare the City’s State Controller’s report.
Performed the Single Audit in accordance with Uniform Guidance as it pertains to federal award programs
We have made it an absolute priority to provide the City with the best service available and we would like to continue to provide this level of service. Since LSL specializes in the audits of local government and has an extensive government services staff, we provide for staff rotation on your engagement so that the City will always receive a fresh look at its system and records. This coupled with the knowledge base we have gained from working with the City over the years, provides for optimal audit services.
We would like to propose a one-year extension to our original agreement to provide continuous and undisrupted auditing services to the City. As a part of our services, LSL CPAs will continue to provide extensive Governmental Accounting Standards Board (GASB) assistance to the City throughout the year.
Please see the attached Appendix A for our proposed fees for the next year. The services to be performed, fee structure and billing methods would remain unchanged from our original agreement.
LSL CPAs looks forward to continuing to provide quality services to the City of Rolling Hills. Please sign below to acknowledge your acceptance of this agreement and return to my attention. Should you or any other representative of the City have additional questions regarding this agreement, please do not hesitate to contact Brandon Young, Partner at (916) 562-1579.
Very truly yours,
________________________________________
Signature
__________
36 FEES 2021–2022
City Audit $18,000
GANN Limit AUP 600
State Controller’s Report 1,500
Single Audit (if required)** 4,500
Total $24,600
City of Rolling Hills
LSL CPAs – Quote for Audit Services
Appendix A
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 88
89 90
91 92
93 Agenda Item No.: 7.G
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL COMMITTEE DEVELOPED AT THE MARCH 1, 2022 MEETING; AND
RECEIVE AND FILE AN UPDATE ON ITEMS ON THE MITIGATION
LIST.
DATE: September 12, 2022
BACKGROUND:
At the Fire Fuel Committee meeting on March 1, 2022, the Members developed a list of wildfire mitigation measures for consideration. The list included additional explanations for the suggested measures and is attached to this report.
DISCUSSION:
Since the March 1, 2022 Fire Fuel Committee meeting, Staff has been working diligently to address the items on the list. Below are examples of items that have been accomplished or in the process of being accomplished:
Investigate possibility of new Rule 20D program, currently only available at San Diego Gas & Electric (SDG&E) - Staff submitted a letter on August 25, 2022 to the California League of Cities expressing the need for the California Public Utility Commission to expand the Rule 20D to cover areas outside of SDG&E territory including all communities designated as Very High Fire Hazard Severity Zones (VHFHSZ).
Sirens and alarms - The City engaged with HQE Systems Inc. to identify locations to place an outdoor siren system. This item will be heard at the September 12, 2022 City Council meeting for consideration.
Additional greenwaste and chipping days - The City continues to hold semi-annual brush collection events; semi-annual communal bin events; and provides one free annual rolloff bin.
Education info - expert opinions/instructions, videos, demos, site visits, guides, etc - The City in partnership with the Block Captain and Los Angeles County Fire Department released a six video series on "Managing Fire Fuel in the Canyons". The video series takes residents through an easy to follow education on how to identify and cure potential fire fuel issues on their properties and in the canyons. Work with Conservancy/RPV to mitigate fuel in other areas that border the City on the 94 east side - The City approved the Phase 4 contract amendment with the Palos Verdes Peninsula Land Conservancy during the March 28, 2022 meeting Continue Home Hardening Educational Inspections - Since March 2022, there have been 17 Home Hardening Educational Inspections conducted.
Require SCE to place and monitor cameras in Conservancy and elsewhere in the area - Staff inquired with SCE and based on their feedback, there is no indication that they plan to install cameras in the Conservancy. Instead, the City of Rancho Palos Verdes is taking the lead of installing wildfire cameras in the Conservancy that would cover the City of Rolling Hills.
FISCAL IMPACT:
There is no fiscal impact to providing an update on the list of wildfire mitigation measures.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Addtl_Fire_Safety_Recommendations.pdf
95 1
Fire Safety Recommendations
Throughout the Fire Fuel Committee’s efforts to address reduction of risks associated with the presence of large amounts of vegetation in our canyons, members of the public have also offered suggestions or ideas on other actions that could/should be considered. The following is a list of those ideas that have been suggested during the last 10 months of the meetings.
The list is grouped by category to facilitate review, but is not in any specific order or priority. The items were included without any “filtering” - without any consideration for practicality, responsible organization, analysis of pros vs cons, etc.
Because fire safety is about much more than just fire fuel in the canyons and there has been significant public participation in the meetings, The Fire Fuel Committee felt it was important to share these additional measures that have been suggested, and is presenting this information to the City Council for its consideration.
SCE/P.U.C.
More oversight of SCE processes, ie vegetation management around poles, under wires, transformers, etc Require SCE to provide more education and transparency regarding their PUC mandates and progress Require SCE to place and monitor cameras in Conservancy and elsewhere in area Investigate possibility of new Rule 20-D program, currently only available at San Diego G&E Consider San Diego G&E Franchise Tax approach to fund programs in High Fire Zones Pass local laws to require SCE compliance
City and or RHCA Administration
Heat and/or smoke sensitive cameras – installation and monitoring Sirens and alarms
Educational info – expert opinions/instructions, videos, demos, site visits, guides, etc Eliminate wood-burning fireplaces, BBQs, fire pits
Additional greenwaste and chipping events
Accelerate removal of non-fire retardant roofs and boxing in eaves Formation of a Fire Safe Council
Long term fire retardant chemicals, ie PhosCheck, Fortress, etc Work with carriers to improve cell phone reception
96 2
Satellite phones
Pursue grant funding opportunities
Require RHCA to mitigate vegetation on all easements, including side and rear Reduce entry in to RH – 1) limit entry on red flag days (designate types) 2) put up signs, natural barriers, etc to prevent unauthorized entrance
Provide additional emergency exits routes from city for evacuation (end of Portuguese Bend Rd, end of John’s Cyn to Crenshaw)
Conservancy and RPV
Work with Conservancy/RPV to mitigate fuel in other areas that border the city on east side Pressure Conservancy to prohibit visitors to the Preserve area on High Fire Hazard Days Pressure RPV to establish the parking on PV Dr South that was proposed during approval and development process of Preserve’s formation
Fire Department
Continue Home Hardening Educational Inspections
Consider project like Malibu’s “69 Bravo” that converted traditional water storage tank capabilities to include fueling of water dropping aircraft
Increased oversight of Fire Dept Inspections, including receipt of copies of citations and perform spot-checks Fire Dept needs to use most recent Fuel Modification info/legislations on landscaping requirements and include continued adherence to those requirements during inspections Provide copies of CalFire’s publication on safe and proper operating procedures to be used when mitigating vegetation, including the use of machinery, etc.
Respectfully submitted by Committee Members Mayor Pro Tem Black and Councilmember Leah Mirsch 97 Agenda Item No.: 7.H
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC
COMMISSION MEETING
DATE: September 12, 2022
BACKGROUND:
The Traffic Commission met on Thursday, July 28, 2022, to discuss the following items:
Report from the Sheriff's Department for traffic statistics for May and June 2022 Residents' report on Traffic hazards on Johns Canyon Road Driveway widening at 2 Flying Mane Road (Zoning Case No. 22-14) Commissioners Bobit was absent from meeting.
DISCUSSION:
Traffic hazards on Johns Canyon Road
A presentation was given by resident Anne Smith on traffic hazards on Johns Canyon Road.
Ms. Smith gave an overview of the issues described in her email (attached). City Traffic Engineer Vanessa Munoz indicated the speed limit is 25 miles per hour on Johns Canyon Road. Reducing the speed limit requires data to be collected justifying the reduced speed. The Commission discussed options that could be considered including signs and striping. Ms.
Munoz indicated the City is generally not in favor of signs because it creates clutter. Ms.
Munoz agreed to meet the residents at Johns Canyon Road along with Director John Signo.
The Traffic Commission voted unanimously, 4-0 (Bobit absent), to direct staff to perform a study and report back.
Report from the Sheriff's Department for traffic statistics for May and June 2022 A report was presented by Deputy Darlene Lopez of the Los Angeles County Sheriff's Department on traffic statistics for the City of Rolling Hills for May and June 2022. There were 4 incidents in May and none in June. Deputy Lopez indicated the low numbers were due to staff shortages. The Commission urged to have more presence in Rolling Hills for traffic enforcement.
98 Driveway widening at 2 Flying Mane Road (Zoning Case No. 22-14) The Traffic Commission received a report on the widening of a circular driveway at 2 Flying Mane Road. The widening is part of a proposed project to add a new two-car garage connected to the residence by a breezeway, convert the existing garage to habitable space, remodel the existing residence, construct a new covered patio, and make landscape and hardscape improvements. The northern driveway will be widened by approximately two feet.
The southern driveway apron will be widened by six-and-a-half feet from 24 feet six inches to 31 feet. The request was approved by the Traffic Commission unanimously, 3-0 (Bobit absent, Raine recused).
FISCAL IMPACT:
The Sheriff's Department has a supplemental overtime fund that covers the City of Rolling Hills. Officers act on the supplemental overtime fund on a voluntary basis. Traffic enforcement is paid under the City's General Fund.
The City's traffic engineer, Vanessa Munoz of Willdan Engineering, is paid from the Traffic Safety Fund of the General Fund. This includes Ms. Munoz's time addressing safety concerns on Johns Canyon Road.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Email_from_Smith_062122.pdf
May 2022 RH Traffic (002).pdf
99 1
John Signo
From: Elaine Jeng
Sent: Tuesday, June 21, 2022 12:33 PM
To: John Signo
Cc: Christian Horvath
Subject: Fwd: Slow down traffic on Johns Canyon Rd
Begin forwarded message:
From: "A.Shen.Smith" <[email protected]>
Date: June 21, 2022 at 4:12:27 AM GMT+3
To: Elaine Jeng <[email protected]>
Cc: Patrick Wilson <[email protected]>, Grzywacz Claudia <[email protected]>, Tangen Nicole <[email protected]>, Heinsheimer Tom <[email protected]> Subject: Slow down traffic on Johns Canyon Rd
Hi Elaine,
I am sending this email on behalf of these 4 property owners to request the City’s help.
Heinsheimer (7 Johns Canyon)
Grzywacz (4 Storm Hill Lane)
Tangen (10 Johns Canyon)
Smith (12 Johns Canyon)
We are requesting the Traffic Commission to address the traffic hazard on Johns Canyon Road.
As you know, the street is winding, narrow, steep, with several blind curves.
We have witnessed and experienced (while driving, walking, and horseback riding) many near misses with vehicles that come barreling down the hill too fast, often crossing the center line.
There had been minor collisions on the street; my husband and his riding friend have had many close encounters with vehicles while crossing the road on horseback.
We are asking the City’s help to slow down the traffic, to prevent serious mishaps just waiting to happen. With increased deliveries and work vehicles, things will only get worse.
Currently there is one “horse crossing” sign near the top of the street, just off Crest. However, more should be done further down the road.
We are not experts on the best solution: whether it is installing bumps on the center line or placement of appropriate traffic signs.
We would appreciate the help of the Traffic Commission on this matter.
Thank you for your consideration.
100
MAY 2022 ROLLING HILLS TRAFFIC ENFORCE
22RE011223
DATE LOCATION VIOLATION SPEED RESIDENT CITES NON- RESIDENT CITES DEPUTY 5/2/2022 Blackwater Canyon Rd/Portuguese Bend Rd Stop Sign 1 0 Gonzalez Blackwater Canyon Rd/Portuguese Bend Rd Stop Sign 0 1 GonzalezBlackwater Canyon Rd/Portuguese Bend Rd Stop Sign 0 1 GonzalezBlackwater Canyon Rd/Portuguese Bend Rd Stop Sign 1 0 Gonzalez Inventory List 7/20/2022
101
Agenda Item No.: 7.I
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF
TORRANCE REGARDING DIRECTION TO WITHDRAW
PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER BASIN
PROJECT
DATE: September 12, 2022
BACKGROUND:
Almost exactly one year ago, the City Council directed staff to inform the Los Angeles County Regional Water Quality Control Board staff (RB staff) that the design volume in the tributary areas to Machado Lake is retained within the city using the Sepulveda Canyon monitoring data. Since that time, McGowan Consulting assisted the city with a detailed and comprehensive addendum to the Peninsula Enhanced Watershed Management Plan (EWMP) and joined the Peninsula Watershed Management group. Staff was also directed to meet with the City of Torrance about a modular design for the Torrance Airport Stormwater Basin project. Presently, the Torrance Airport Stormwater Basin project does not have a discharge volume for Rolling Hills because the city was not a participant of the Peninsula EWMP in 2012.
Participants of the Peninsula EWMP were required to run a model showing stormwater discharges to Machado Lake and the model results were used to design the Torrance Airport Stormwater Basin Project. Additional background information is provided in the attached August 23, 2021 City Council staff report.
The City of Torrance was not agreeable to a modular design for the Torrance Airport Stormwater Basin project and instead asked Rolling Hills to define its stormwater volume capture. In July and August 2022, the City of Torrance inquired about the city's participation.
The latest correspondence came during the week of August 15. City of Torrance staff noted that to proceed with the project's engineering design, the volume capture for the overall project needs to be defined. If the city were to participate in the project, the City of Torrance requests a formal letter noting participation, along with the volume capture for Rolling Hills to meet the design volume in the tributary areas to Machado Lake. City staff has been waiting for RB staff to provide feedback on the proposed compliance approach before responding to the City of Torrance on participation. In January 2022, the city submitted an addendum to the Peninsula 102
EWMP outlining Rolling Hills' approach for compliance. In April 2022, the RB staff provided comments on the city's addendum. In late June 2022, McGowan Consulting and city staff submitted to RB staff the Sepulveda Canyon Continuous Flow Technical Memorandum and revised sections of the EWMP addendum addressing comments. The technical memo included two complete wet seasons of flow monitoring data for the Sepulveda Canyon. In the recent correspondence, the City of Torrance noted that there would be delays to the engineering design of the project if the group continues to wait for Rolling Hills' response on participation. During the week of August 15, 2022, on behalf of city staff, McGowan Consulting contacted RB staff and received positive feedback on city's proposed compliance approach.
RB staff noted that a draft conditional approval letter was submitted to their executive staff for approval nearly a month ago. RB staff also noted that, in general, the review resulted in no substantive comments on the city's proposed approach.
DISCUSSION:
Based on RB staff's feedback and the City of Torrance's immediate need for response, city staff recommended at the August 22, 2022 City Council meeting that the City not participate in the Torrance Airport Stormwater Basin Project. The City Council directed staff to inform the City of Torrance on not participating in the Torrance Airport Stormwater Basin project. The attached email was sent on Wednesday August 24, 2022.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220912_TorranceAirportBasinProject_RemovalEmail.pdf 103
From: Christian Horvath
To: [email protected]
Cc: Elaine Jeng; Vanessa Hevener ([email protected]); Kathleen McGowan Subject: RE: Rolling Hills participation in Torrance Airport Basin Project.
Date: Wednesday, August 24, 2022 8:45:00 AM
Attachments: image001.png
John,
Good morning. On Monday August 22, 2022, the Rolling Hills City Council voted to not participate in the Torrance Airport Stormwater Basin Project.
If you have any further questions or concerns, do not hesitate to reach out.
With gratitude,
Christian Horvath
City Clerk / Executive Assistant to the City Manager
City of Rolling Hills
2 Portuguese Bend Road, Rolling Hills CA 90274
o: 310.377.1521 | c: 213.925.9490 | f: 310.377.7288
e: [email protected]
This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message.
WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail.
From: "Dettle, John" <[email protected]>
Date: August 17, 2022 at 12:41:33 PM PDT
To: Elaine Jeng <[email protected]>
Cc: Vanessa Hevener <[email protected]>
Subject: Rolling Hills participation in Torrance Airport Basin Project.
Hi Elaine,
How’s it going?
Can you let me know if Rolling Hills wants to participate in the Torrance Airport Basin Project?We need to wrap up the Preliminary Design Report in order to proceed with design.
We’ve at the point where the project is now being delayed. 104
Hope you can help,
John C. Dettle, P.E.
Engineering Manager, Public Works Department
City of Torrance | 20500 Madrona Avenue | Torrance, CA 90503 | (310) 618-3059 | fax (310) 781-6902 | [email protected] | www.TorranceCA.Gov| www.TorranceCA.Gov/SocialMedia | www.TorranceCA.Gov/COVID19 | Give Us Your Feedback
105
Agenda Item No.: 7.J
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP
GROUP RECRUITMENT SCHEDULE
DATE: September 12, 2022
BACKGROUND:
The Block Captains are volunteers who work collaboratively with the City of Rolling Hills, the Rolling Hills Community Association, First Responders (LA County Sheriff's Department and Fire Department), and residents in preparing the community for emergencies. With the pending departure of Lead Block Captain Arlene and Gene Honbo at the end of 2022, the City is seeking four leadership roles to lead the Block Captain Program starting January 1, 2023.
DISCUSSION:
Residents interested in serving in a leadership role are encouraged to submit an interest letter by October 3, 2022. The below recruitment schedule was shared with the community in a recent Blue Newsletter mailed on the week of August 29, 2022.
Interviews with interested residents: Week of October 24, 2022 Leadership announcement: Week of November 28, 2022
Orientation for new Leaders: Week of December 6, 2022 or December 12, 2022 FISCAL IMPACT:
There is no fiscal impact to recruiting the leadership group for the Block Captain Program.
RECOMMENDATION:
Receive and file
ATTACHMENTS:
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Agenda Item No.: 7.K
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE DATE: September 12, 2022
BACKGROUND:
The three council seats currently held by Mayor James Black, Mayor Pro Tem Patrick Wilson and Councilmember Leah Mirsch are on the Tuesday, November 8th ballot. The three incumbents along with residents, James Aichele and Arun Bhumitra have all filed and been verified by LA County as candidates.
DISCUSSION:
The City Clerk has posted a Public Notice of Nominees for Public Office regarding the November 8, 2022 Municipal Election in the Palos Verdes Peninsula News on Tuesday, September 6, 2022.
FISCAL IMPACT:
The cost of holding an election for November 2022 is estimated to be less than $20,000. The final cost will be provided by the Los Angeles County Registrar/Recorder/County Clerk Office after the election. The Fiscal Year 2022/2023 adopted budget includes funds for the November 2022 election.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_PBN_220901_NoticeOfElectionNominees_E.pdf
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Agenda Item No.: 7.L
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST
FOR PROPOSAL
DATE: September 12, 2022
BACKGROUND:
The City of Rolling Hills (The City) is requesting proposals from qualified firms to provide weekly landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road, Rolling Hills, California. The City owns limited properties and the City Hall campus is one of them. The City Hall campus is widely utilized by residents and visitors for events, informal social gatherings, tai-chi class, and as park space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased vegetation, broken irrigation lines and sprinklers. Repairs made and replacement irrigation parts installed; diseased vegetation removed, and isolated new vegetation planted without a holistic plan for the entire campus. An outdated landscape drawing of the City Hall campus is included with this Request for Proposal as Attachment 1. The City is lacking in as-builts for the campus, including the existing irrigation system and plant palette. In 2022, a survey of the existing irrigation system was conducted by a licensed landscape architect that resulted in a list of recommended actions improve the operation of the system. The survey is included with this Request for Proposals as Attachment 2.
With limited open space, the City desires to keep the City Hall campus functional at all times.
The City also desires an aesthetically pleasing campus with attention to details to the plant palette. The west side of the City Hall campus is one of the three main entryways to the community. Residents have expressed to the city that the rose bushes and the ground covering adjacent to Portuguese Bend Road are the first visual upon entering the city and this area should be reflective of the care that the city has for the community.
The City released this RFP on August 22, 2022. All proposals are due no later than 3 pm on September 20, 2022.
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DISCUSSION:
None.
FISCAL IMPACT:
At this time, the potential fiscal impact is unknown.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
110
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND
ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288
REQUEST FOR PROPOSALS
CITY HALL CAMPUS
LANDSCAPE MAINTENANCE SERVICES
PROPOSALS DUE 3 PM, SEPTEMBER 20, 2022
SECTION 1
BACKGROUND
The City of Rolling Hills (The City) is requesting proposals from qualified firms to provide weekly landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road, Rolling Hills, California. The City owns limited properties and the City Hall campus is one of them. The City Hall campus is widely utilized by residents and visitors for events, informal social gatherings, tai-chi class, and as park space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased vegetation, broken irrigation lines and sprinklers. Repairs made and replacement irrigation parts installed; diseased vegetation removed, and isolated new vegetation planted without a holistic plan for the entire campus.
An outdated landscape drawing of the City Hall campus is included with this Request for Proposal as Attachment 1. The City is lacking in as-builts for the campus, including the existing irrigation system and plant palette. In 2022, a survey of the existing irrigation system was conducted by a licensed landscape architect that resulted in a list of recommended actions improve the operation of the system. The survey is included with this Request for Proposals as Attachment 2.
Purpose
With limited open space, the City desires to keep the City Hall campus functional at all times. The City also desires an aesthetically pleasing campus with attention to details to the plant palette. The west side of the City Hall campus is one of the three main entryways to the community. Residents have expressed to the city that the rose bushes and the ground covering adjacent to Portuguese Bend Road are the first visual upon entering the city and this area should be reflective of the care that the city has for the community.
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SECTION 2
SCOPE OF SERVICES
The City is requesting proposals from qualified companies that have experience in maintaining public properties, and or public open space with expertise in landscape architecture offering advice on aesthetics, vegetation management, hardscape/landscape interface and irrigation design/maintenance.
Task 1 – Weekly Landscaping Maintenance Services
Provide the following services at 1 Portuguese Bend Road, and 2 Portuguese Bend Road, including the vegetation adjacent to Portuguese Bend Road, on both sides of the road, between Palos Verdes Drive and the Rolling Hills Community Association main gate.
a) Mowing, edging, fertilizing all turf
b) Remove all weeds from lawns, planters, and improved areas c) Pruning, edging and trimming of shrubs, ground cover, roses and all trees under twenty feet in height
d) Cultivation of soil as needed
e) Cleaning of all hardscape areas, including the removal of dead leaves, trash, and other debris f) Application of pest and disease control treatments by licensed pest spray technician, as needed g) Complete spray program to control weeds in lawns, planters, and slopes by use of herbicides and by mechanical methods
h) Tying and training roses along existing 3-rail fence (Portuguese Bend Road) i) Sweeping and removing decomposed granite at southeast corner of Portuguese Bend Road and Palos Verdes Drive North out of walkway and concrete curb j) Adjustment and maintenance of automatic sprinkler systems as needed k) Inspection and regular cleaning of drainage swales, grates and rain gutters on all structures on and from the property
The selected service provider can use blowers, power mower, or other landscaping maintenance equipment. Weekly services shall be provided on Tuesdays after 8am and before 3:30pm. Service provider has control over the frequency of fertilization necessary for the maintenance of the City Hall campus. All cuttings, prunings, and trimmings shall be disposed at the sole expense of the service provider.
Service provider shall have a Supervisor oversee the crew providing weekly services, meet with the City representatives when necessary, ensure timely completion of scopes of work and work requests, and shall serve as the point of contact for the City unless another Supervisor is agreed upon between service provider and the City.
Service provider shall provide an irrigation technician to assess irrigation system repair and maintenance needs, if needed.
Task 2 – Extra Charges Beyond the Scope of Weekly Landscaping Maintenance Services Service provider shall provide unit prices for the following are extra charge services:
a) Major tree trimming for trees above twenty feet in height 112
b) Major irrigation repairs (i.e. repairs and/or replacement of automatic irrigation clocks, major valves, and repair of major piping) exceeding $750.00 amount in cost c) New plantings
d) Construction specific to grading, soil movement, or installing new systems or other related tasks.
The City reserves the right to seek other proposals for the above listed services.
Task 3 – Emergency Services
Service provider shall provide 24 hours a day, 7 days a week for the following emergency service:
a) Move, remove, dispose topple trees
b) Irrigation system breaks requiring emergency response and /or shut-off c) Other emergencies relating to the City Hall campus landscaping and irrigation system Task 4 – One-time Services Unit Prices
Service provider shall provide unit prices for the following tasks:
a) Reprogram irrigation controllers for proper duration and frequency b) Replace pressure regulators as needed
c) Check the condition of back flow devices and implement measures to ensure functionality of back flow devices
d) Change spray nozzles
e) Mulch and fertilize all planter beds with 2 to 3 inches of dressing of composted wood chips (hand pick or use rake)
f) De-thatch, aerate, over seed/top dress and fertilize lawn g) New irrigation controllers
h) Replace failing pop-ups
i) Replace aging valves
j) Replace entire irrigation system
Task 5 – Implement Landscape Architect Recommendations (Attachment 2) Service provider shall provide total project cost to implement all recommendations in Attachment 2 within 60 days of potential contract execution.
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SECTION 3
PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Firms shall provide a narrative to the approach to complete the Scope of Work efficiently and economically.
Organization, Credentials and Experience: Provide a summary of the Firm’s qualifications, credentials, and related past experience. Describe the firm, including the personnel who will be assigned to the contract. Provide a list of three of the firm’s projects within the last five years of similar scope and content.
Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.
Additional Information: Firms are to review the sample Professional Services Agreement (Attachment 3) and provide comments and or questions as a part of the firm’s proposal. See Section 6 of this Request for Proposal.
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SECTION 4
PROPOSAL PROCEDURE
All proposals are due no later than 3 pm on September 20, 2022. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to Project Manager Christian Horvath ([email protected]) by 5pm on September 13, 2022. Responses to all inquiries received will be posted on the City’s website under this Request for Proposal by 5pm, September 15, 2022. Please submit the proposal via email to Elaine Jeng, P.E.
City Manager
[email protected]
Christian Horvath
City Clerk/Executive Assistant to the City Manager
[email protected]
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills.
SECTION 5
SELECTION CRITERIA
Proposals will be selected based on sound approach to meeting the scope of work, the ability to demonstrate efficiency use of resources, reference checks, and the relevant experience of proposed personnel. Firms may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of September 26, 2022.
SECTION 6
ATTACHMENTS
Attachment 1 – Outdated landscape drawing of the City Hall campus Attachment 2 – 2022 Irrigation Survey Recommendations
Attachment 3 – Sample Professional Services Agreement
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Attachment 1
116
117
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Attachment 2
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ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Irrigation Survey & Recommendations
for City of Rolling Hills Campus
May 5th, 2022
by Evan Smith Landscape Architect #4716
Opening
The following is intended to convey the current conditions and recommendations for the irrigation system found on the Rolling Hills City Hall & Community Association campus during my survey in April 2022.
The report will index the campus using the TWO Irrigation Controllers on site and their associated Irrigation Zones for referencing the numerous areas on this campus.
I.e. 2-12 would be Controller #2 Zone 12
A Zone Map for each Controller is attached.These Zones are indicated using assorted hatching and shows the areas each Irrigation Zone covers when activated.
The Irrigation Zone Schedules shows the Time of activation, Duration Zone is watered ( minuets) & Frequency ( days activated ) each Zone is set for watering individual Zone. This schedule shows the current settings. See attached Recommendations for each Zone and overall improvements will be address in this report.
Components of the Irrigation System
- Water Main = Direct service from the municipal water source - Back Flow Device = Prevents water from reversing flow back into the municipal water supply and/or potable water supply ( i.e. into the buildings) This is a health regulation as ground water & pollutants could be pulled back into the potable water supply.
- Pressure Regulator = Municipal Water Supply can often be delivered at a very high pressure. This device lowers the water pressure to an acceptable level for both irrigation and potable uses.
- Irrigation Controllers - Two “Hunter I-Core” are found on campus. This controller is approximately 10+ years old and is good working condition. 120
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Components of the Irrigation System - continued
Controller #1 is located on the East wall of the City Hall building near the rear entrance. This Controller activates the planters surrounding the City Hall building, The planters along Portuguese Bend Road, along a portion of PV Drive North & the planter along the south side of the entry way.
Controller #2 is located on the North wall of the Community Association behind the Maintenance Garage. This Controller activates the Lawn Area & associated planters, and the planters along the North, South & East sides of the property.
- Irrigation Valves = To water a specific Zone a valve is turned on and off by the respective controller.
These valves should only be associated with one type of irrigation method. I.e. either Spray or drip.
Types of Irrigation
Three main Irrigation devices are used on the Rolling Hills Campus. 1 - Pop-Up / Spray : Using hydraulic pressure a spray nozzle is raised several inches above ground level to distribute water over a given area. When the water is shut off the spray nozzle returns to its housing and is below ground level. These have a preset height which are selected according to the situation.
2 - Fixed / Spray ( Shrub Head ): A fixed piece of irrigation pipe holds the nozzle above ground. This is a static piece and does not move. These can be easily raised or lowered as needed.
3 - Drip Line ( hose) A flexible hose is placed in the area to be irrigated. This hose has numerous small holes spaced along its length to distribute water over the soil.
Note: A “Nozzle” is a replaceable spray device used to distribute the water.
They come in a variety of sizes to spread the water over a given area so the plantings can be properly watered according to their specific needs.
This can be the distance required. I.e a 8ft nozzle will spray 8ft +- They come in a variety of arcs from a few degrees up to 360°.
They come in a variety of flow rates measured in GPM ( Gallons Per Minuet ) for a standard nozzle. These can range from 0.2 up to 3.7 GPM 121
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Other Irrigation Considerations
Soil = Rolling Hills has a very heavy clay soil. This soil is very slow in absorbing water and very slow to let water evaporate or be absorbed.
Exposure = The campus has a varied exposures ranging from the Northern edge getting several hours of direct sun light to the Southern edge having heavy shade from neighboring trees.
Plantings = Plants should be grouped together according to their sun, soil and watering needs. This allows each group the receive the same care and water allowing for optimal growth. I.e. you should not plant a cactus with a lawn.
SURVEY FINDINGS
Irrigation System
The overall appearance of the irrigation system shows that the only portions are currently working and keeping the existing plants alive.
Several areas are NOT working with some plantings surviving and other plantings which have died.
The AGE of the system is one of the main faults of the existing system. The original plans (provided for this survey) are dated 1992-3 making the system close to 30 years old.
This AGE has caused several failures during the time I spent on this survey:
- An irrigation main line ( i.e. always caring water ) broke near Controller #2 and caused the entire Controller #2 system to be shut off. Several days elapsed before repairs could be completed. ( SEE PHOTO #1 ) - I found several Pop-Up sprinklers were either stuck in the Up position or failing to properly rise to while turned on. These did not distribute water to their respective areas & only caused puddling and runoff of water. ( SEE PHOTO #2 )
- An Irrigation Valve was ( 2 - 4 ) stuck in the ON position on one occasion.
This resulted in the Irrigation Main Line being shut off agin. The entire Controller #2 area was again not watered until this was repaired. - Several above ground drip lines were chewed by animals allowing water to stream out of these lines and limiting the downline water distribution. - Several above ground irrigation lines and connections have been chewed and will pose leaking in the future. ( SEE PHOTO #3 )
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SURVEY FINDINGS
Irrigation System - continued
- In viewing the area near the generator house I noticed some old irrigation lines were exposed. These lines are Schedule 80 PVC. These are thin walled inexpensive lines and are not recommended in a future improvements nor repairs.
- The PRESSURE REGULATOR is out of date and needs to be replaced. ( recommendations see below )
- All Zones that are working are being OVERWATERED!
A combination of factors are involved:
- The timers are set for extended durations and frequency. - Inability of the soil (clay) to absorb water in the allotted time.
The Lawn Areas ( 2-14 , 2-15, 2-16, 2-19)are good example.
During my survey I turned on each Zone and reviewed their respective conditions. In these 4 zones I noticed the water would not be absorbed after 2 or 3 minuets of run time and would quickly runoff onto the pathways & paving and then go to the drainage culvert. In other zones I observed similar circumstances of overwatering with signs of puddling, mud, and runoff.
Overwatering is a major cause of premature plant disease and death. When the soil is too moist the roots can not get enough air and can become rotten and then die. ( SEE PHOTO #4 )
- All zones are being watered too late in the evening.
When plants are watered during the nighttime they hold moisture on their leaves. This extended soaking promotes fungus, mold and other plant diseases causing premature death and other problems. ( recommendations see below )
Drainage System
Several downspouts for the gutter system on the Community Association building are faulty. ( SEE PHOTO #5 )
- In location DS#1 (see plan) the elbow from the roof gutter has corroded and is leaking water directly into a planter area. Water from this area is then directed to an area drain in the lawn.
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Drainage System - continued
- In locations DS#2 & #3 (see plan) the downspouts are dumping water directly into zone 2 -17. This planter is being saturated with the rain water and does not have any direct outlet to drain excess water. This along, with the irrigation system overwatering , has caused the Oleander hedge to die. - In location DS#4 their is no drain line to direct roof gutter water towards the drainage culvert in the parking lot. This is causing erosion on the hillside and mud to flow into the parking lot.
RECOMMENDATIONS - ranked in order of importance
1 - The least expensive solution is to reprogram the Irrigation Controllers for proper duration and frequency. Each Controller and Zone should cut their times & and maybe their frequencies in at least half.
Have the maintenance company run each zone independently and watch until the soil is saturated. When water begins to runoff and/or puddle the timer should be reset to that duration.
The starting times should be set so the last zone in the controller turns off just before staff arrive for work.
I.e. Controller #1 has 17 zones @ 8 minuets each = 136 minuets or 2hrs 16 minuets run time ( still way too much ).
So the ideal time to start would be around 5:00am. allowing staff to arrive by 7:15am.
The campus has a mature landscape. These plantings have developed deep roots and which allows them to draw water from far below the surface. The top of the soil does not need to be moist for plants to survive.
I dug a small hole in the lawn area which on first appearances looked dry and cracked. In looking only 1 to 2 inches down I found the soil to be moist and sticky. I.e. still too wet. ( SEE PHOTO #6 )
Again the soil on the campus is clay. This type of soil is very slow to absorb water and expansive. I.e. it expands when wet and contracts as it drys out. 2a - Replace the Pressure Regulator
The Pressure regulator reduces the City Water Main pressure down to a 50 PSI ( pounds per square inch ). This is an industry standard operating pressure for irrigation and general building plumbing. ( Drip Valves are an exception and need 35psi ).
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RECOMMENDATIONS - continued
I was able to measure the water pressure at two locations during this survey and both measured 140psi+. This is close to 3 x’s the standard pressure.
The initial “Surge” PSI reading hit 170psi & 200+psi. This sudden rush of water is a major cause of irrigation failure. ( SEE PHOTO #7)
This excessive resting pressure (140psi) causes undue wear and tear on the irrigation system and the plumbing in both buildings. This high pressure is a major cause of current & future failures.
A visible indication of this high pressure demonstrated when the lawn area is watered. With normal operating pressure the spray nozzles should appear uniform with heavy droplets.
With this higher pressure the water is “Misting”. This MIST is tiny droplets and look like a fog or mist. These and are easily carried / miss directed by any wind.
Sometimes a “Rainbow” can be seen during watering. ( SEE PHOTO #8 ) - I recommend changing BOTH regulators at the City Hall & Association sites. - I recommend adding pressure regulators on both side of the regulators.
One on the inlet side ( 140psi+-) and another just after the outlet side ( 50psi).This will allow accurate monitoring of the system. - I recommend checking the condition of each Back Flow device as these could be a health hazard.
NOTE : WHEN the pressure regulator is changed the new corrected pressure may not provide adequate coverage with the existing spray nozzles. Therefore in conjunction with (2a) I recommend the following as outline in (2a) below. 2b - Change all spray nozzles
The newer Stream Spray nozzles distribute water at a slower volume and allow the clay soil to absorb the water. This slower distribution also drops the water demand on the valve controlling the zone. This in turn allows more nozzles on in an existing Zone.
Stream Spray Rotary Nozzles can range from 0.17 up to 1.01 GPM which can be up to 1/2 to 1/3 that of a standard spray nozzle.
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RECOMMENDATIONS - continued
3 - Mulch & Fertalize all planter beds
A 2 to 3 inch dressing of composted wood chips provides several benefits:
- Helps with soil by holding the water until it can be slowly absorbed. - Slows evaporation on hotter days
- As it decomposes it adds nutrients to the soil
- It helps prevent weeds
A good general all purpose fertilizing should be done at least 2x’s per year.
Your maintenance contractor should switch away from leaf blowers as these will remove most organic matter / mulch if improperly used. Hand picking and raking will remove some of the larger less desirable items.
4 - De-thatch, Aerate, Over-seed/Top dress and Fertilize the lawn De-thatching is a process where the top few inches of lawn are removed. As lawns grow they build up a heavy layer of roots and dead material. This impedes the water and nutrients from getting to the roots.
Aeration is a process where numerous holes or plugs are removed from the lawn.
This allows water and nutrients better access to the roots. This is especially helpful where lawns get heavy traffic or have heavy soils ( clay ). Both of these are present on site.
Over-seed / Top Dress is the next step in helping the lawn. New lawn seed is broadcasted over the existing lawn and then an application of fine composted organic mulch is used to cover these new seeds. This covering helps protect them while germinating.
Fertilizer should be used through at most two times per year. This is typical done in early Spring and again in early Fall. Lawns are heavy feeders and having two basic types of lawn ( cool growing & warm growing ) this will help both types start off strong. 5 - New Irrigation Controllers
The newer Irrigation Controllers can help eliminate the need for constant monotering.
Using satellite uplinks these new controllers can think ahead of upcoming weather patterns. If the controller “knows” is it going to rain they shut down the irrigation. Also if it going to be hot and dry it can irrigate for a longer duration. These controllers will also shut off a valve when it senses it is not closing and not interrupt the surrounding plantings. They can also be monitored remotely from either your maintenance company, your onsite staff or from anyone with access to the system and software. 126
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
6 - Replace old Pop-Ups that fail
Most of the Pop-up sprinklers on site are not necessary. Pop-up sprinklers are best used when irrigating next to paths, walkways and other high traffic areas. They help reduce the chance of tripping and falling. However they are expensive and more prone to failure. When any Non-essential Pop-up sprinkler fails I recommend replacing them with the more affordable Fixed / Spray ( Shrub Head ). This simple method will save money and allow direct observation of performance. They are also easily adjusted or raised when surrounding planings grow taller.
7 - Replace Old Valves & Systems
Do not try to fix any of the old systems.
The 30+ years of use & the excessive high pressure has caused irreparable damage to the remaining irrigation system. If any future improvements are considered for any Zone then I highly recommend new Irrigation Systems be installed. 127
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
IRRIGATION ZONE SCHEDULES
Controller #1 - Settings as of April 2022:
8 minuet cycles 3 times a week ( Monday, Wednesday, Friday ) starting at 10:00PM Zone 1 - 1 - This zone has 14 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 2 - This zone has 15 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 3 - This zone has 18 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 4 - This zone has 8 pop-up spray head.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 5 - This zone has 15 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 6 - This zone has 11 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 7 - This zone has 10+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 8 - This zone is currently OFF LINE - New construction has damaged existing system
Zone 1 - 9 - This zone has 1 Fixed head and is in heavy shade.
Zone 1 - 10 - This zone has 14+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 11 - This zone has 12 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 12 - This zone has 23 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 13 - This zone has 12+ pop-up spray heads & Drip The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 14 - This zone has 25+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 15 - This zone is currently OFF LINE - New construction has damaged existing system
Zone 1 - 16 - This zone has 9 pop-up spray heads & Drip The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 17 - This zone has 15+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone. 128
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2
Settings as of April 2022:
A variety of minuet cycles
4 times a week ( Monday, Tuesday, Thursday, Friday ) starting at 2:30AM Zone 2 - 1 - This zone has 22 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 2 - This zone is currently OFF LINE - exact location unknown Zone 2 - 3 - This zone is currently OFF LINE - exact location unknown Zone 2 - 4 - is zone has 10+ pop-up spray heads & Drip
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 5 - This zone is currently OFF LINE - exact location unknown Zone 2 - 6 - This zone is currently OFF LINE - exact location unknown Zone 2 - 7 - This zone is currently OFF LINE - exact location unknown Zone 2 - 8 - This zone is currently OFF LINE - exact location unknown Zone 2 - 9 - This zone has 15 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 10 - This zone is currently OFF LINE - exact location unknown Zone 2 - 11 - This zone is currently OFF LINE - exact location unknown Zone 2 - 12 - This zone is currently OFF LINE - exact location unknown Zone 2 - 13 - This zone is currently OFF LINE - exact location unknown Zone 2 - 14 - This zone has 21 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 15 - This zone has 10 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 16 - This zone has 5 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 17 - This zone has 20+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 18 - This zone has 12+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 19 - This zone has 6 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 20 - This zone has 15+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone. 129
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2 - continued:
Zone 2 - 21 - This zone has 8 pop-up spray heads.
The current 10 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 22 - This zone is currently OFF LINE - exact location unknown
ATTACHMENTS
Photos
#1 - Broken Mainline
#2 - Pop-Ups
#3 - Chewed Lines
#4 - Runoff
#5 - Down Spouts
#6 - Soil Test
#7 - Pressure Regulator
#8 - Misting
#9 - Zone Map for City Hall - Controller #1
#10 - Zone Map for Community Association - Controller #2 end of report
130
BROKEN WATER MAIN NEAR C#2
ALSO DOWN SPOUT INTO PLANTER W/ EROSION ONTO DRIVEWAY
131
WATERING A ROCK
EXCESSIVE RUNOFF
MISS ADJUSTED
WATERING PARKING LOT
STUCK OPEN
BRAKING HAZZARD
POP UP SPRINKLERS
132
RODENTS LOOKING FOR WATER
EFFECTS - DRIPLINE PERFORMANCE
133
RUNOFF FROM LAWN AFTER 4 MINUETS PUDDLING & RUNOFF FROM LAWN AFTER 4 MINUETS
134
CORRODED DOWNSPOUT
DOWNSPOUT #3
EMPTIES INTO
PLANTER W/ NO
OUTLET
ZONE 2-17
NO DRAINAGE
DEAD / DYING HEDGE
135
SURFACE CRACKS
IN LAWN AREA
MOIST SOIL 2" BELOW
136
PRESSURE REGULATOR
BY CONTROLLER #2
NOTE:
SET SCREW IS ADJUSTED
AT LOWEST PSI SETTING
YET PRESSURE IS STILL
TOO HIGH
INDICATES FAULTY
REGULATOR
140PSI
170 PSI & 200+ PSI
SURGE PRESSURE
137
MISTING
NOTE
RAINBOW
138
SEPTIC
LAWN
ZONE #1
ZONE #2
1-3
1-5
1-4 1-5
1-5
1-9
1-8 & 1-15
OFF LINE
1-10
1-13
1-14
1-16
1-17
CONTROLLER #1
BACKFLOW/
PRESSURE REG
1-3
1-3
1-6
1-7
?
?
1-12
1-12
1-11
1-11
CITY HALL - CONTROLLER #1
1-6
CONTROLLER #
IRRIGATION ZONE #
CITY HALL
2 -9 / 2-10 / 2-11
1" = 8’ - 0"
NOTES: - THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
IRRIGATION SURVEY PLAN FOR
ROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS
2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274
EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274 N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions. 60ft 30ft 10ft 0ft
40ft 20ft 5ft
139
SEPTIC
?
LAWN
?
?
?
COMMUNITY ASSOCIATION - CONTROLLER #2
1-6
CONTROLLER #
IRRIGATION ZONE #
COMMUNITY
ASSOCIATION
2 -1
ZONE 2 -4 2 -9 / 2-10 / 2-11
2 -17
2 -14
ZONE 2 -15
2 -16
2 -18
ZONE 2 -19
DIRT 2 -20
2 -21
CONTROLLER #2
2 -9
PRESSURE REGULATOR #2
HOSE BIBS @ 140psi
DS #1
DS #2 DS #3 DS #4
1" = 8’ - 0"
NOTES: - THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
IRRIGATION SURVEY PLAN FOR
ROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS
2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274
EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274 N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions. 60ft 30ft 10ft 0ft
40ft 20ft 5ft
140
Attachment 3
141
Landscape Maintenance
Agreement
- 1 -
CITY OF ROLLING HILLS
AGREEMENT FOR LANDSCAPE MAINTENANCE
THIS AGREEMENT is made and entered into as of _________, by and between the CITY OF ROLLING HILLS ("City") and __________________________________ ("Contractor").
R E C I T A L S
A. City desires to retain the services of Contractor to provide maintenance of landscaping services in the Civic Center Area (City Hall and Tennis Courts) in the City of Rolling Hills.
B. Contractor has represented to City that it has the expertise, experience, and qualifications to perform the services described in Paragraph A, above, and those services which are more fully described in this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Contractor agree as follows:
1. General Services. Contractor shall furnish all materials and perform all work required for maintenance of Civic Center Area and Tennis Court landscaping, which services are more particularly set forth in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference. City expressly reserves the right to contract with other contractors for landscape services other than those described in this Agreement.
2. Payment. Contractor shall submit invoices monthly and the City will make payment for both services covered by this Agreement and any authorized extra work on a monthly basis, within 10 days of the close of the month in which work was performed.
Authorized extra work, such as tree trimming for trees over 15 feet, major irrigation repairs, tree removal, and other work not covered by this Agreement, may be performed at the written direction of the City and charges itemized separately as extra work on a monthly invoice. City reserves the right to seek other bids for these services from the successful bidder or from any other contractors.
A. Compensation. City shall pay to Contractor the sum of ___________________ per month based on weekly services rendered under this Agreement, representing total compensation for all work, labor, annual fertilizer, equipment, and expenses incurred by Contractor. Additional work and materials not provided for in this Agreement may be authorized by City in writing and compensation therefor shall be agreed upon in advance by the parties.
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B. Prevailing Wage. Contractor shall abide be the minimum prevailing rate of wages as determined by the State of California, Department of Industrial Relations for each craft, classification, or type of workman employed to carry out provisions of the Agreement. During the term of this Agreement, Contractor shall keep on file sufficient evidence of its employee compensation to enable verification of compliance of Prevailing Wages as established by State of California, Department of Industrial Relations.
3. Term and Termination. The term of this Agreement shall commence on ____________ and terminate ____________ unless extended by mutual agreement of the parties. City may terminate this Agreement at any time, with or without cause. In such event, Contractor shall be compensated for work satisfactorily accomplished up to the time of termination.
4. Insurance. Contractor shall, at his expense, obtain and keep in force during the term of this Agreement, a policy of Comprehensive General Liability Insurance, a policy of Comprehensive Automobile Liability Insurance, and a policy of Workers’ Compensation Insurance as set forth more fully below:
A. Contractor shall maintain and deliver to the City copies of their Comprehensive General Liability Insurance with a combined single limit of not less than $1,000,000 covering bodily injury and property damage; insuring Contractor and the City against any liability arising out of the maintenance on the premises and all areas appurtenant thereto. Such insurance shall (a) name City, the Rolling Hills Community Association, and the City of Rolling Hills Estates, their appointed and elected officials, officers, employees, and agents as insureds; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain standard cross liability provisions.
B. Contractor shall maintain and deliver to City Copies of Comprehensive Automobile Liability Insurance with a combined single limit of not less than $1,000,000 per occurrence.
Such insurance shall include coverage for owned, hired, and non-owned automobiles.
C. Contractor shall maintain Workers’ Compensation Insurance covering their employees for injuries arising out of and in the course of their employment with limits of not less than $1,000,000 per accident.
D. Contractor shall provide copies of said policies’ Certificates of Insurance. If Contractor, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, the same shall be deemed a material breach of this Agreement. City, at its sole option, may forthwith terminate this Agreement and obtain damages from the Contractor resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance.
5. Indemnity. Notwithstanding the existence of insurance coverage required of Contractor pursuant to this Agreement, Contractor shall save, keep, indemnify, hold harmless, and defend City and its appointed and elected officials, officers, employees, and agents, from every claim or demand made and every liability, loss, damage, or expense of any nature whatsoever and all costs or expenses incurred in connection therewith, which arise at any 143
Landscape Maintenance
Agreement
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time, by reason of damage to the property of, or personal injury to, any person, occurring or arising out of the performance by Contractor, its officers, agents, or employees, including, but not limited to, its subcontractors (hereinafter collectively "Contractor"), of the work required pursuant to this Agreement, occasioned by any alleged or actual negligence or wrongful act or omission by the Contractor, including any such liability imposed by reason of any infringement or alleged infringement of rights of any person or persons, firm or corporation, in consequence of the use in the performance by Contractor of the work hereunder of any article or material supplied or installed pursuant to this Agreement.
A. Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith; B. Contractor will promptly pay any judgment rendered against City, its officers, agents, or employees for any such claims, penalties, obligations, or liabilities; and, C. In the event City, its officers, agents, or employees are made a part to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence or wrongful acts of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees any and all costs and expenses incurred by City, its officers, agents, or employees in such action or proceeding, including but not limited to, reasonable attorneys' fees.
6. Quality of Work Performed. All work shall be performed in accordance with accepted horticultural standards of quality and workmanship so as to maintain the landscape in the highest possible aesthetic condition.
7. Personnel. Contractor shall provide at all times sufficient landscape personnel with the skills and experience necessary to perform the various landscape activities for the full performance of this work. All personnel provided for the performance of this Agreement shall be employees of the contractor and contractor shall assume payment of all wages, taxes, and all other employee costs, unless otherwise provided.
Contractor shall hold harmless, indemnify, and defend the City against any liability or assessment connected with violations of Federal Statutes pertaining to alien/citizen status.
On-site personnel shall wear identifiable company uniforms including shirts, jackets, and caps, as necessary.
Frequent inspections of the site shall be made by an appropriate supervisor of the Contractor to assure adherence to schedules and policies by the crews performing the work. Supervisors shall be available to attend job walks with the City Manager or representative as necessary.
8. Work Schedule. Under normal conditions, the crews shall be on-site at various times to be determined by the City between the hours of 7:30 a.m. and 3:30 p.m. Monday through Friday (no Thursday mornings 7:00 a.m. to 1:00 p.m., Saturdays or Sundays permitted). Contractor shall observe the standard holidays and shall schedule work accordingly.
144
Landscape Maintenance
Agreement
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Contractor’s crews shall not work during inclement weather as damage to ground cover and turf areas may result. Contractor shall have a foreman visit the job site on Rain Days to turn off irrigation clocks and check for storm damage to the landscape. Storm damages noted shall be reported to the City.
9. Licenses and Permits. Contractor shall maintain a State Landscape Contractor’s license and shall comply with all other license and permit requirements of the City, State, and Federal governments, as well as all other requirements of the law.
10. Taxes. Contractor agrees to pay all applicable taxes, including sales tax on material supplies where applicable.
11. General Requirements. Contractor shall comply with all City, State, and Federal laws in the performance of its services.
12. Assignment. This Agreement is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights or obligations of either party without the prior written consent of the other shall be void and of no force and effect.
13. Attorney's Fees. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court.
14. Non-discrimination. Contractor shall not discriminate in the hiring of employees or in the employment of subcontractors on any basis prohibited by law.
15. Independent Contractor. Contractor is and shall at all times remain as to City, a wholly independent contractor. Neither City nor any of its agents shall have control of the conduct of Contractor or any of the Contractor's employees, except as herein set forth.
Contractor shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the City.
16. Notices. All notices and communications shall be sent to the parties at the following addresses:
CITY: City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
CONTRACTOR:
145
Landscape Maintenance
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17. Authorized Signature. Contractor affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and corporate officers having a principal interest herein.
18. Entire Agreement; Modification. This Agreement supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements, or promise not contained in this Agreement shall not be valid or binding. Any modification of this Agreement will be effective only if signed by the party to be charged.
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Agreement to be executed by setting hereunto their names, titles, hands, and seals this ____ day of ____, _____.
CONTRACTOR:
______________________________________________________
______________________________________________________
(Title)
Contractor's License No._________________
Agency Business License No._________________
Federal Tax Identification No._________________
CITY:
________________________________________________________ Elaine Jeng, City Manager of the City of Rolling Hills
Attested:
______________________________________________________
Christian Horvath, City Clerk of the City of Rolling Hills Date: _________________
EXHIBIT A
146
Landscape Maintenance
Agreement
- 6 -
Scope of Work
I. Turf Management
Contractor is expected to perform the tasks listed below:
1. Mow the lawns weekly to maintain a neat and manicured appearance, weather permitting.
2. For all turf areas, inspect grounds for litter and debris prior to mowing and dispose of any litter or debris identified.
3. Mow all irrigated lawn areas to the finished cut height of no less than 1 ½” and no more than 2 ½”unless otherwise requested.
4. Cut lawn to a uniform height. Mowing equipment is to be kept sufficiently sharp and properly adjusted through daily servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and shredding are to be prevented.
5. The lawn cutting height shall be appropriate to turf variety. The lawn edges shall be trimmed adjacent to walks, curbs, paving, headers, and shrub areas.
Immediately following each mowing, the areas shall be left in a neat and clean condition.
6. Mowing pattern will be varied where possible to reduce rutting and compaction of grade. Any excess clippings will be dispersed and/or collected to prevent damage and unsightly appearance of lawns.
7. Extra care shall be taken to prevent edging wider than necessary margins around sprinkler heads, borders, and trees. Care shall be taken to prevent trimmer damage to tree trunks and structures.
8. Fertilizers shall be applied seasonally on a set schedule to maintain lawn strength, color, and vigor.
9. Fertilizers shall be watered in after the application at the next regularly scheduled watering period.
10. Both chemical and organic fertilizer materials may be used.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon City’s request.
12. Broadleaf and grassy weeds, insect pests, and plant diseases shall be treated by application of approved pesticides.
13. Damage to lawns and ground cover due to circumstances beyond the Contractor’s control shall be repaired after agreement with the City as to payment for such work.
14. Lawns are to the thatched, scalped, and over-seeded in the Fall.
II. Ground Covers and Shrubs
147
Landscape Maintenance
Agreement
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Contractor is expected to perform the tasks listed below:
1. On a monthly basis, prune and trim ground cover plants neatly away from shrubs, trees, walk-ways, walls, and headers.
2. Shrubs shall be pruned to maintain a natural shape and proper size as a continuous operation.
3. Pruning and shaping of shrubs shall be performed only as necessary to maintain the natural form of the plant, to maintain growth within space limitations, and to eliminate damaged or diseased wood.
4. Shrubs shall not be clipped into balled or boxed forms unless required by the design.
5. Ground cover and shrubs shall be kept trimmed and pruned back so as to not obstruct sprinklers, outdoor lights, fire hydrants, and electrical/telephone boxes.
6. Vines on City Hall shall be removed.
7. Damage to ground covers due to circumstances beyond the Contractor’s control shall be repaired after prior agreement with the City as to payment for such work.
8. Plants that are in a state of decline and are dead shall normally be removed if Contractor is satisfied that the property will benefit aesthetically. Contractor must notify the City first, and gain City approval, before plant are removed.
9. Shrub and ground cover areas shall be kept free of broadleaf or grassy weeds, preferably with pre-emergent and/or selective herbicides. Cultivation or hoeing weeds is not permitted.
10. Fertilizer shall be applied seasonally on a programmed and monitored basis or as required to stimulate growth.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon City’s request.
III. Small Trees
Contractor is expected to perform the tasks listed below:
1. Maintain all trees and shrubbery to a measure of 15 feet in height or less.
2. Trimming of trees over 15 feet in height may be performed and invoiced as extra work following written approval by the City. City reserves the right to seek other proposals from other contractors for trimming of trees over 15 feet in height.
3. Trees shall be properly staked and tied as necessary. Tree ties shall be inspected at least three times per year to prevent damage caused by abrasion or constriction.
4. Removal of tree stakes shall be considered as soon as possible to encourage tree development.
148
Landscape Maintenance
Agreement
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5. Trees and stumps requiring removal due to storm damage, proximity to buildings, walks, utilities, or other reasons shall be performed as directed and invoiced as extra work following written approval by the City.
6. Contractor shall inspect trees for insects and diseases. Approved chemical sprays shall be applied if required for common and controllable insect and disease infestations. Spraying shall be limited to one application. Additional treatments necessary due to unusual conditions may be invoiced as extra work following written approval by the City. Spraying shall be limited to trees measuring 15 feet or less in overall height.
7. The City may ask that a tree or large shrub be lowered to protect a view. If this requires a non-standard trimming practice that can result in deformity or seriously impact the health of the tree, the ultimate responsibility will be borne by the City.
8. Olive trees shall be sprayed in the spring to reduce the production of olives and shall be performed as part of the monthly service at no additional charge to the City.
9. Contractor shall not be responsible for tree damage caused by tree roots.
IV. Replacement
Contractor is expected to perform the tasks listed below:
1. Comply with the following requirement: any plant material that may expire, due to negligent maintenance procedures, shall be replaced by the Contractor, up to a maximum fifteen-gallon size plant, at no extra cost to the City.
V. Debris Control
Contractor is expected to perform the tasks listed below:
1. On a weekly basis, all lawns, planting beds, and walkways shall be cleaned of papers, bottles, excessive dust, and other types of debris.
2. On a weekly basis, rake and remove leaf debris after tree trimming.
3. As work in each area is completed, the clippings, trimmings, and debris shall be picked up and removed from the property at the end of each workday to leave a clean condition.
VI. Pest Control
Contractor is expected to perform the tasks listed below:
149
Landscape Maintenance
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1. A pervasive pest infestation that is out of the ordinary (e.g. an influx of snails, whitefly, and lerp psyllid, etc.) requiring repeated pesticide applications may be invoiced as extra work following written approval by the City. Contractor will bear the responsibility to hire a California licensed pest control and fumigation subcontractor when the application of services is deemed necessary.
2. Contractor’s employees and subcontractors shall exercise the proper use of chemical controls and spray equipment and take all established safety precautions.
3. Contractor shall assume all supervision and responsibility for the application of chemicals and insecticides that are used by Contractor’s employees and subcontractors in performing contracted work.
4. Contractor will not be held responsible for children or pets that may ingest pellets, granular products, or treated foliage, unless negligence on the part of the Contractor is the cause.
VII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Continually inspect the irrigation systems for broken and clogged heads, malfunctioning or leaking valves, or any other condition, which hampers the normal operation of the irrigation system.
2. The crew foreman shall manually sequence each automatic irrigation controller on a scheduled basis to ensure that the irrigation system facets are operating properly.
3. Contractor shall replace sprinkler heads damaged by normal landscape maintenance operations at no charge to the City.
4. On a monthly basis, Contractor shall inspect sprinkler heads and make adjustments, if necessary to conserve water and to provide the best possible coverage and least possible spray onto buildings, fences, and tennis courts while conserving water.
5. Contractor will not be held responsible for water damage resulting from sprinkler heads located in close proximity to structures that over-spray in an unavoidable manner.
6. Maintenance crew shall schedule watering area plant material on automatic irrigation controllers in quantities and frequencies consistent with seasonal requirements of the area plant materials.
7. Where practical, watering all vegetation shall be done at night or early morning if the system is automatic, or unless directed otherwise by the City. 150
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8. Repairs and/or replacement of automatic irrigation clocks, major valves, and major piping may be performed and invoiced as extra work following written approval by the City.
9. Minor replacement and repairs to sprinkler heads and pipes shall be performed at no additional cost to the City.
10. Maintenance crew must immediately report to the City any vandalism or accidental damage caused by others. Repairs may be made and invoiced as an extra charge following written approval by the City.
11. If the maintenance crew has determined that the automatic irrigation controller has failed or malfunctioned, the City shall be instructed as to location of clocks and backflow valves so that they may be turned off.
12. Contractor shall provide the City with a 24-hour emergency service telephone number and designate a company person to receive emergency calls.
Contractor agrees to respond to City emergency calls during normal business hours (7:30am to 5pm) and during non-business hours (5pm to 7:30am).
13. Contractor shall inspect and clean all drainage swales, grates, and rain gutters on all structures on and leading from the property.
VIII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Special Circumstances. Damage to landscape or irrigation systems caused by others, such as other contractors working on the property, may be repaired and invoiced as extra work following written approval by the City.
2. Stormwater Prevention. Pursuant to the National Pollutant Discharge Elimination System (NPDES) Permit, Public Agencies are required to implement programs to minimize storm water pollution impacts from public agency activities, including from landscape facilities management. Therefore, Contractor shall ensure that no application of pesticides or fertilizers occurs immediately before, during, or immediately after a rain event or when water is flowing off the area to be applied. In addition, Contractor shall not apply any banned or unregistered pesticides or fertilizers.
151
Agenda Item No.: 7.M
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO
EVALUATE EXISTING HEATING, VENTILATION AND AIR
CONDITIONING (HVAC) AT CITY HALL, AND PROVIDE ENGINEERING
DESIGN FOR A FUNCTIONING SYSTEM
DATE: September 12, 2022
BACKGROUND:
The existing system is several decades old and currently not operating to provide cooling and heating at City Hall. In July 2022, staff noticed that the thermostat was not responsive and called three HVAC contractors to troubleshoot. Two of the three contractors responded to the call and similarly opined that the condenser of the system need replacement. Additionally, due to the age of the condenser, to have a functioning system, the furnace should be replaced as well. Furthermore, one contractor inspected the duct work conveying the cool air and heat to different parts of the offices and found that one major section of the duct was disconnected.
Another set of duct work showed a segment that was crushed, effectively pinching the pipe to restrict airflow. City staff has been operating City Hall without proper ventilation since late July. With the recent heat wave, employees were instructed to alter their attire and hydrate often in response to the high temperature at City Hall.
After numerous discussions with the HVAC contractors on the quoted prices of replacement parts, staff provided the information to the architectural/engineering team of the City Hall ADA Improvement project for feedback. The architectural/engineering team opined that the suggested replacement parts should be designed to ensure a complete system function.
Considering this feedback, staff prepared a request for proposals to solicit qualified companies that have experience in preparing construction documents and specifications for improvements to public facilities for HVAC systems. Currently the furnace and AC Condenser are located in the Mechanical Room. Per the opinions of the HVAC contractors, and the architectural/engineering team, the equipment should be relocated outside of the mechanical room to properly draw air for the system.
152
DISCUSSION:
To address the current working condition at City Hall, staff wrote the request for proposal to have a short turnaround. The selected proposer shall prepare a set of construction document including all equipment specification, quantities, locations and project diagrams needed to solicit construction bids from qualified HVAC contractors to install a turnkey system.
All proposals are due no later than 3 pm on September 26, 2022. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to Project Manager Alan Palermo by 5 pm on September 21, 2022.
FISCAL IMPACT:
The contractor's proposals for replacement parts, and duct work repair ranged from $30,000 to $50,000. The failure of the City Hall's HVAC system was unanticipated and therefore not budgeted in Fiscal Year 2022-2023. Additionally, staff anticipates the design fee. Staff will present the proposals received and the fee associated with design at that time. This project will need allocation from the General Fund reserve.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
PW_CHC_220902_CHC_HVAC_RFP_F.pdf
153
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND
ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288
REQUEST FOR PROPOSALS
ENGINEERING/DESIGN OF HVAC
FOR ROLLING HILLS CITY HALL
PROPOSALS DUE 3 PM, SEPTEMBER 26, 2022
SECTION 1 - BACKGROUND
Proposals are being solicited from qualified engineers, trade professionals with the expertise needed to design a high efficiency Heating, Ventilation and Air Conditioning (HVAC) system for the approximately 3,420 square foot Rolling Hills City Hall building located at 2 Portuguese Bend Road, Rolling Hills, CA 90274. Upon design and equipment specification completion, Rolling Hills will solicit construction bids from qualified contractors for the removal of the old system and installation of the new system specified by this design.
The existing system is several decades old (exact date when installed is unknown) and not operating to required standards. Additionally, improvements to City Hall are currently in preliminary design (building expansion of approximately 260 square feet, revised layout) with construction of improvements not expected to begin until 2024. The new HVAC system designed under this project shall meet the current needs and be expandable/sized to meet the HVAC needs of the renovated City Hall facility. 154
SECTION 2 - SCOPE OF SERVICES
The City of Rolling Hills is requesting proposals from qualified companies that have mechanical, electrical and plumbing design expertise for public facilities. The existing building layout and proposed future building layout (Schematic Design Set) can be found in Attachment 1. Currently the furnace and AC Condenser are located in the Mechanical Room (See existing building layout in Attachment 1). The City would consider/prefer relocating the mechanical equipment outside the building in the approach for meeting project requirements.
The selected proposer shall prepare a set of construction document including all equipment specification, quantities, locations and project diagrams needed to solicit construction bids from qualified HVAC contractors to install a turnkey system.
Task 1 Design
Project deliverables for this task:
• Evaluate existing facility.
• Prepare and submit 100% construction documents within 30 working days from the Notice to Proceed. • Conduct one review meeting with the City Hall ADA Improvements project team. • Incorporate city’s review comments.
• Submit design plans to Los Angeles County Building Division for permitting. • Achieve all other necessary permits for project.
• Conduct two design review meetings with City
Task 2 Bid Support
Project deliverables for this task:
• Prepare Bid Package.
• Respond to Request for Information (RFIs) during the bid phase. • Review bids and assist the City preparing agenda report for contract award.
Task 3 Construction Support
Project deliverables for this task:
• Provide general construction support services during construction. • Attend three progress meetings with staff and or contractor. • Respond to contractor Request for Information (RFI).
• Review contractor’s request for contract change orders and advise the city on follow up action. • Review contractor’s invoice and advise the city on payment. • Prepare as-built plans.
• Prepare project close out documents for city records. 155
SECTION 3 - PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Consultant shall provide a narrative to the approach to complete the Scope of Work efficiently and economically.
Organization, Credentials and Experience: Provide a summary of the Consultant’s qualifications, credentials, and related past experience. Describe the consulting firm, including the personnel who will be assigned to the contract.
Provide a list of three of the Consultant’s projects within the last five years of similar scope and content.
Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.
Additional Information: Consultants are to review the sample Professional Services Agreement and provide comments and or questions as a part of the Consultant’s proposal. See Section 6 of this RFP. 156
SECTION 4 - PROPOSAL PROCEDURE
All proposals are due no later than 3 pm on September 26, 2022. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to Project Manager Alan Palermo at [email protected] by 5 pm on September 21, 2022.
Please submit the proposal via email to:
Elaine Jeng, P.E.
City Manager
[email protected]
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills.
SECTION 5 - SELECTION CRITERIA
Proposals will be selected based on sound approach to meeting the scope of work, the ability to demonstrate efficiency use of resources, the relevant experience of proposed personnel, and dedication of personnel to complete the project within the specified timeframe. Consultants may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of October 3, 2022.
SECTION 6 - ATTACHMENTS
Attachment 1 – Schematic Design Plans, June 2022
Attachment 2 – Sample Professional Services Agreement
157
DEMO PARTIAL WALL
TO INSTALL NEW WIDER DOOR, SEE DOOR SCHEDULE FOR SIZE, TYPICAL
REMOVE TELEPHONE BACKBOARD AND RELOCATE ALL DATA TO NEW ELECTRICAL ROOMREMOVE ELECTRICAL PANEL AND REPLACE WITH NEW IN NEW ELECTRICAL ROOMCALL FOR INSPECTION BY
ARCHITECT AND STRUCTURAL
ENGINEER AFTER REMOVAL OF PLASTER AND DRYWALL AND ONLY FRAMING REMAINS.
CALL FOR INSPECTION BY
ARCHITECT AND STRUCTURAL
ENGINEER AFTER REMOVAL OF PLASTER AND DRYWALL AND ONLY FRAMING REMAINS.CITY HAS CONFIRMED CONDUIT IS ABANDONED. PLEASE CONFIRM WITH
LICENSED ELECTRICAL SUBCONTRACTOR THERE IS NO POWER. PLEASE REMOVE CONDUIT AND METER HOUSING.
DEMO WALL
32' - 6"
24' - 6" 31' - 6" 24' - 6"
32' - 6" 40' - 3"
32' - 5 1/8"
40' - 3"
24' - 0 7/8"
23' - 6"
24' - 0"
31' - 7"
15' - 6 3/4"
23' - 3 3/8"
15' - 5"
14' - 11 5/8"
15' - 5 1/4"
15' - 9 1/8" 10' - 2 1/4"
6' - 7 3/4"
10' - 6"
5' - 0"
8' - 0"
11' - 7" 11' - 0 1/4"
2' - 0" LOBBY 3' - 6 1/2" HT:VARY
HALL 1
HT:8'-2"
COUNCIL CHAMBER
HT:VARY
CLOSET
HT:8'-2"
HALL 2
HT:8'-2"
WOMEN
HT:8'-2"
UTILITY
HT:8'-2"
MEN
HT:8'-2"
MECH ROOM
HT:8'-2"
SINK
HT:8'-2"
CITY CLERK
HT:8'-2"
STORAGE 2
HT:8'-2"
BOOK KEEPER
HT:8'-2"
CITY MANAGER
HT:8'-2"
RECORDS VAULT
HT:8'-2"
ARCHITECTURAL ROOM
HT:8'-2"
ARCHITECTURAL VAULT
HT:8'-2"
WORK ROOM
HT:8'-2"
STORAGE 1
HT:8'-2"
RECEPTION
HT:VARY
City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A201
AS-BUILT AND DEMOPLANS
CITY HALL ADA
Author Checker
1/8" = 1'-0" 1 DEMO - 1ST FLOOR PLAN 1/8" = 1'-0" 2 AS-BUILT 1ST FLOOR PLAN DEMOLITION NOTE:PROVIDE FOR TWO PHASE DEMOLITION:PHASE 1:REMOVAL OF PLASTER AND DRYWALL AND LEAVE FRAMING INTACT FOR INSPECTION OF STRUCTURAL ELEMENTS.PHASE 2: REMOVAL OF FRAMING. ALLOW 14 DAYS FOR STRUCTURAL ENGINEER TO DETAIL CONNECTIONS IF FOUND TO BE NEEDED FOR IMPROVEMENTS. 158
U.C.
Refr.
32' - 6"
24' - 6" 31' - 6" 24' - 6"
32' - 6" 40' - 3"
32' - 5 1/8"
40' - 3"
24' - 0 7/8" 24' - 0"
23' - 6"
31' - 7"
15' - 6 3/4"
23' - 3 3/8"
15' - 5"
14' - 11 5/8"
15' - 5 1/4"
11' - 6"
5' - 0"
8' - 0"
11' - 7" 11' - 0 1/4"
3' - 6 1/2"
04 LOBBY
01 HT:VARY
RECEPTION B
03 HT:8'-2"
COUNCIL CHAMBER
04 HT:VARY
COFFEE
05 HT:8'-2"
HALL 2
11 HT:8'-2"
MEETING
06 HT:8'-2" MECH ROOM
10 HT:8'-2"
CITY CLERK
13 HT:8'-2"
STORAGE 2
14 HT:8'-2"
BOOK KEEPER
16 HT:8'-2"
CITY MANAGER
17 HT:8'-2"
RECORDS VAULT
15 HT:8'-2"
ARCHITECTURAL ROOM
18 HT:8'-2"
ARCHITECTURAL VAULT
19 HT:8'-2"
WORK ROOM
20 HT:8'-2"
08 09
13 11b
16 11c
17 11a
20 15
06 ALL GENDER ADA 1
09 HT:8'-2"
IT/ELEC
21 WATERFOUNTAIN
FOR THIS AREA EXPOSE
AND CALL ARCHITECT FOR
INSPECTION IT WILL ONLY BE REMOVED IF IT IS DEEMED NON STRUCTURAL A401
A
A401
E
A401
C
A213
2 A401
B
A401
D
05 12
03 ALL GENDER ADA 2
12 HT:8'-2"
01b
ALL GENDER NON ADA
08 HT:8'-2"
01a
01c
19 10
RECEPTION A
02 HT:VARY
ADD FRAMING AND PATCH AND
REPAIR WHERE DOOR WAS REMOVED. PAINT TO MATCH SURROUNDING COLOR.
ADD FRAMING AND PATCH AND
REPAIR WHERE DOOR WAS REMOVED. PAINT TO MATCH SURROUNDING COLOR. 24" MIN
12"
MIN
ADD FRAMING AND PATCH AND REPAIR WHERE
DOOR WAS REMOVED.
CALL FOR INSPECTION BY ARCHITECT AND STRUCTURAL ENGINEER AFTER REMOVAL OF DRYWALL AND PLASTER AND ONLY FRAMING REMAINS.PATCH AND REPAIR STUCCO, PAINT TO MATCH SURROUNDING COLOR. 01d
NEW 12" X12" WINDOWS BETWEEN STUDS 4'6" BOTTOM OF WINDOW City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A211
FLOOR PLAN
CITY HALL ADA
Author Checker
1/4" = 1'-0" 1 1ST FLOOR PLAN
DOOR SCHEDULE
DOOR # ROOM NAME DOOR SIZE DOOR WIDTH HEIGHT TYPE REMARKS 01a ENTRY 6' - 0" 7' - 0"01b ENTRY 6' - 0" 7' - 0"01c ENTRY 6' - 0" 7' - 0"01d LOBBY1 5' - 0 1/4" 7' - 9 3/4"02 RECEPTION 3' - 6" 7' - 0"03 HALL 1 3' - 0" 7' - 0"04 COUNCIL CHAMBER 3' - 0" 7' - 0"05 COFFEE 3' - 0" 7' - 0"06 MEETING 3' - 0" 7' - 0"08 VESTIBULE 3' - 0" 7' - 0"09 ALL GENDER ADA 1 3' - 0" 7' - 0"10 MECH ROOM 3' - 0" 6' - 8"11a HALL 2 3' - 0" 7' - 0"11b HALL 2 3' - 0" 7' - 0"11c HALL 2 3' - 0" 7' - 0"12 ALL GENDER ADA 2 3' - 0" 7' - 0"13 CITY CLERK 3' - 0" 7' - 0"15 RECORDS VAULT 3' - 0" 7' - 0"16 BOOK KEEPER 3' - 0" 7' - 0"17 CITY MANAGER 3' - 0" 7' - 0"19 ARCHITECTURAL VAULT 3' - 0" 7' - 0"20 WORK ROOM 3' - 0" 7' - 0" 159
12" MIN
24" MIN
City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A213
ROOF PLAN ANDENLARGED PLAN
CITY HALL ADA
Author Checker
1/8" = 1'-0" 1 ROOF PLAN 1/2" = 1'-0" 2 ENLARGED PLAN - REAR ENTRY 160
U.C.
Refr.
DUAL
46/28
DUAL
46/28
PL
PL
RC
DLD
24/60
LOBBY
01 HT:VARY
RECEPTION B
03 HT:8'-2"
COUNCIL CHAMBER
04 HT:VARY
COFFEE
05 HT:8'-2"
HALL 2
11 HT:8'-2"
MEETING
06 HT:8'-2"
MECH ROOM
10 HT:8'-2"
CITY CLERK
13 HT:8'-2"
STORAGE 2
14 HT:8'-2"
BOOK KEEPER
16 HT:8'-2"
CITY MANAGER
17 HT:8'-2"
RECORDS VAULT
15 HT:8'-2"
ARCHITECTURAL ROOM
18 HT:8'-2"
ARCHITECTURAL VAULT
19 HT:8'-2"
WORK ROOM
20 HT:8'-2"
ALL GENDER ADA 1
09 HT:8'-2"
IT/ELEC
RECEPTION A 21
02 HT:VARY
ALL GENDER NON ADA
08 HT:8'-2"
ALL GENDER ADA 2
12 HT:8'-2"
PLANNER ADMIN
ADMIN
City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A214
FURNITURE PLAN
CITY HALL ADA
Author Checker
1/4" = 1'-0" 1 1ST FLOOR FURNITURE PLAN
161
LOBBY
U.C.
Refr.
01 HT:VARY
RECEPTION B
03 HT:8'-2"
COUNCIL CHAMBER
04 HT:VARY
COFFEE
05 HT:8'-2"
HALL 2
11 HT:8'-2"
MEETING
06 HT:8'-2"
MECH ROOM
10 HT:8'-2"
CITY CLERK
13 HT:8'-2"
STORAGE 2
14 HT:8'-2"
BOOK KEEPER
16 HT:8'-2"
CITY MANAGER
17 HT:8'-2"
RECORDS VAULT
15 HT:8'-2"
ARCHITECTURAL ROOM
18 HT:8'-2"
ARCHITECTURAL VAULT
19 HT:8'-2"
WORK ROOM
20 HT:8'-2"
ALL GENDER ADA 1
09 HT:8'-2"
IT/ELEC
21 FINISH LEGEND
FLOOR: TILE 2BASE:FLOOR: TILE 3BASE:
RECEPTION A
02 HT:VARY
ALL GENDER NON ADA
08 HT:8'-2"
FLOOR: CARPET 1BASE:FLOOR: VCT 1BASE:
ALL GENDER ADA 2
12 HT:8'-2"
City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A301
FINISH SCHEDULE
CITY HALL ADA
Author Checker
1/4" = 1'-0" 1 1ST FLOOR PLAN WITH FINISH SCHEDULE
FINISHI SCHEDULE
ROOM NAME
ROOM
NUMBER FLOOR WALL CEILING
LOBBY 01RECEPTION 02RECEPTION B 03COUNCIL CHAMBER 04COFFEE 05MEETING 06VESTIBULE 08AALL GENDER ADA 1 09MECH ROOM 10HALL 2 11CITY CLERK 13STORAGE 2 14RECORDS VAULT 15BOOK KEEPER 16CITY MANAGER 17ARCHITECTURAL ROOM 18ARCHITECTURAL VAULT 19WORK ROOM 20IT/ELEC 21 162
U.C.
Refr.
A4 A401 A2 A8 A401
A3A1
A7
A6
A5
4' - 8"
5' - 0"
ALL GENDER ADA 1
09 HT:8'-2"
ALL GENDER NON ADA
08 HT:8'-2"
A401 E2
8' - 2"
8' - 2"
A401
C1
C2
C3
C4
3' - 1"
RECEPTION A
02 HT:VARY
MAX AFF
2' - 10"
3' - 6"
A401
B1
B2
B3
B4
5' - 0"
4' - 8"
ALL GENDER ADA 2
12 HT:8'-2"
A401 D2
COFFEE
05 HT:8'-2"
8' - 2"
8' - 2"
City of Rolling Hills
CHECKED:
PROJECT:DRAWN:
ISSUE DATE DESCRIPTION
1 3/xx/20 PROGRESS
2 Portuguese Bend Rd
Rolling Hills, CA 90274
2 PORTUGUESE BEND RD
ROLLING HILLS, CA 90274
XXXXX
23456789
1011
PACIFIC ARCHITECTURE
& ENGINEERING, INC
1137 SECOND STREET, SUITE 214
SANTA MONICA, CA 90403
OFFICE TEL: 310-424-9658
A401
ENLARGED PLANS ANDINTERIOR ELEVATIONS
CITY HALL ADA
Author Checker
1/4" = 1'-0" A ENLARGED PLAN - RESTROOMS
1/4" = 1'-0" E ENLARGED PLAN - WATER FOUNTAIN
1/4" = 1'-0" A1 ALL GENDER NON ADA - INT ELEV A 1/4" = 1'-0" A2 ALL GENDER NON ADA - INT ELEV B 1/4" = 1'-0" A3 ALL GENDER NON ADA - INT ELEV C 1/4" = 1'-0" A4 ALL GENDER NON ADA - INT ELEV D 1/4" = 1'-0" A5 ALL GENDER ADA 1 - INT ELEV A 1/4" = 1'-0" A6 ALL GENDER ADA 1 - INT ELEV B 1/4" = 1'-0" A7 ALL GENDER ADA 1 - INT ELEV C 1/4" = 1'-0" A8 ALL GENDER ADA 1 - INT ELEV D 1/4" = 1'-0" C ENLARGED PLAN - RECEPTION 1/4" = 1'-0" C1 RECEPTION - INT ELEV A 1/4" = 1'-0" C2 RECEPTION - INT ELEV B 1/4" = 1'-0" C3 RECEPTION - INT ELEV C 1/4" = 1'-0" C4 RECEPTION - INT ELEV D
TILE RUNS BEHIND MIRROR, SHIM MIRROR
1/4" = 1'-0" BENLARGED PLAN - ALLGENDER ADA RESTROOM 1/4" = 1'-0" D ENLARGED PLAN - COFFEE 1/4" = 1'-0" D2 COFFEE - INT ELEV B 1/4" = 1'-0" E2 WATERFOUNTAIN - INT ELEV B 1/4" = 1'-0" B1 ALL GENDER ADA 2 - INT ELEV A 1/4" = 1'-0" B2 ALL GENDER ADA 2 - INT ELEV B 1/4" = 1'-0" B3 ALL GENDER ADA 2 - INT ELEV C 1/4" = 1'-0" B4 ALL GENDER ADA 2 - INT ELEV D 163
ATTACHMENT 2
CITY OF ROLLING HILLS
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this _____day of ________ 2019 between the City of Rolling Hills, a municipal corporation, hereinafter referred to as "CITY'' and ______________ with principal offices at __________________-, hereinafter referred to as "CONSULTANT."
1. RECITALS:
A. The CITY desires to contract the CONSULTANT for
__________________________
B. CONSULTANT is well qualified by reason of education and experience to perform such services; and
C. CONSULTANT is willing to render such __________ services as hereinafter defined.
Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to perform the services set forth in this AGREEMENT.
2. SCOPE OF WORK
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the specifications and the scope of work described in the Proposal for ___________________ Services, attached herein as Exhibit A (hereinafter referred to as “SERVICES”).
3. COST
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this AGREEMENT at the rates and in the manner established in the attached Scope of Work, attached herein as Exhibit A.
Total contract shall not exceed the sum of _________________ during the term of the AGREEMENT. This fee includes all expenses, consisting of all local travel, attendance at meetings, printing and submission of grants, which are accrued during that period. It also includes any escalation or inflation factors anticipated.
Any increase in contract amount or scope shall be approved by expressed written amendment executed by the CITY and CONSULTANT.
164
ATTACHMENT 2
4. METHOD OF PAYMENT
CONSULTANT shall be reimbursed within 30 (thirty) days of submitting an invoice to City for the SERVICES. CONSULTANT shall submit an invoice for the SERVICES within 10 (ten) days of completing each task or portion thereof identified in Exhibit A to this AGREEMENT. CONSULTANT shall submit invoices electronically to the City Manager of the CITY and shall also provide a courtesy copy by U.S. Mail addressed to the City Manager of the CITY.
5. SUBCONTRACTING
CONSULTANT may employ qualified independent subcontractor(s) to assist CONSULTANT in the performance of SERVICES with CITY’s prior written approval.
6. COMMENCEMENT OF WORK
CONSULTANT shall commence work under this AGREEMENT upon execution of this AGREEMENT.
7. PERFORMANCE TO SATISFACTION OF CITY
CONSULTANT agrees to perform all work to the reasonable satisfaction of CITY and within the time hereinafter specified.
8. COMPLIANCE WITH LAW
All SERVICES rendered hereunder shall be provided in accordance with the requirements of relevant local, State and Federal Law.
9. ACCOUNTING RECORDS
CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT’s California office during the contract period and thereafter for five years from the date of final payment.
10. OWNERSHIP OF DATA
All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY.
11. TERM OF CONTRACT
This contract shall be valid for _____________ from execution of this AGREEMENT.
165
ATTACHMENT 2
12. TERMINATION
This contract may be terminated by either party with or without cause upon seven (7) days written notice to the other party. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement.
13. ASSIGNABILITY
CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY.
14. AMENDMENT
It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties.
15. NON-SOLICITATION CLAUSE
The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
16. INDEMNITY
CONSULTANT shall indemnify and save harmless CITY, its elected and appointed officers and employees from all claims, damages, suits, cost or actions of every name, kind or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of CONSULTANT, it officers, agents, employees and/or servants in connection with this AGREEMENT.
CITY shall indemnify and save harmless CONSULTANT, its officers, agents, employees, and servants from all claims, damages, suits, costs or actions of every name, kind, or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of the CONSULTANT, its officers, agents, employees, and/or servants in connection with this AGREEMENT.
If CONSULTANT should subcontract all or any portion of the SERVICES to be performed under this AGREEMENT, CONSULTANT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the term of the preceding paragraph. This section shall survive termination or expiration of this AGREEMENT. 166
ATTACHMENT 2
17. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 16 - Indemnity, CONSULTANT shall not begin work under this AGREEMENT until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this AGREEMENT, and shall be maintained throughout the term of this AGREEMENT. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverage of $300,000 for property damage, $300,000 for injury to one person/single occurrence, and $300,000 for injury to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT’S actions under this AGREEMENT, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $500,000. iii. Worker’s Compensation Insurance for all CONSULTANT’S employees to the extent required by the State of California. CONSULTANT shall require all subcontractors who are hired by CONSULTANT to perform the SERVICES and who have employees to similarly obtain Worker’s Compensation Insurance for all of the subcontractor’s employees.
iv. Professional Liability Insurance for CONSULTANT that at a minimum covers professional misconduct or lack of the requisite skill required for the performances of SERVICES in an amount of not less than $500,000 per occurrence.
B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence.
C. Additional Insured. City, its elected and appointed officers and employees shall be named as additional insured on policies referred to in subparagraphs A (i) and (ii).
D. Primary Insurance. The insurance required in paragraphs A (i) and (ii) shall be primary and not excess coverage.
E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this AGREEMENT, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the 167
ATTACHMENT 2
AGREEMENT. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this AGREEMENT or procure or renew such insurance, and pay any premiums therefore at CONSULTANT’S expense.
18. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created under this AGREEMENT, the prevailing party shall be entitled to an award of costs and reasonable attorney’s fees in the amount to be determined by the court.
19. CONFLICTS OF INTEREST
No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this AGREEMENT; and the CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed.
20. INDEPENDENT CONTRACTOR
The CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT’s employees or subcontractors, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY.
21. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT.
22. NOTICES.
All written notices required by, or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; the parties to this AGREEMENT shall promptly inform the other party of any change of address. All 168
ATTACHMENT 2
notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein. The mailing address of each party to this AGREEMENT is as follows:
CITY: Elaine Jeng, PE, City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
CONSULTANT: ____________________________
23. GOVERNING LAW
This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the date and year first above written.
CITY OF ROLLING HILLS CONSULTANT
CITY MANAGER
______ _____ ________
ELAINE JENG, PE
DATE:___________ DATE:_____________
ATTEST:
______ _____
CITY CLERK
APPROVED AS TO FORM:
______ _____
MICHAEL JENKINS, CITY ATTORNEY
169
Agenda Item No.: 7.N
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY
HALL CAMPUS RECYCLING CENTER
DATE: September 12, 2022
BACKGROUND:
In 2019, 2020, 2021, and most of 2022, City staff observed illegal dumping of trash, furniture, electronic waste, hazardous waste at the City Hall Campus Recycling Center. Staff has included photos of abuse and illegal dumping both in the Blue Newsletter and asked Republic Services to do the same in the company's quarterly newsletter for Rolling Hills to bring awareness to the community. The campus is open to the general public and the illegal dumping may be from any members of the public, whether residents or not.
The franchise agreement with Republic Services offers all residents of Rolling Hills with unlimited trash pick-up services. The agreement also provides semi-annual greenwaste, ewaste and paper shredding. Additionally, the City provides e-waste events on the Peninsula frequently.
DISCUSSION:
Most recently, in early August, staff notified Republic Services that the City Hall campus Recycling center area was becoming overrun with items and attracting vermin. The latest offense has caused increased vermin around the City Hall campus, observed by Councilmembers and residents alike. Staff ultimately determined that the site has been and will continue to be abused if it remains open and create a public health issue at the campus.
Staff sent Republic services an email on August 22nd requesting that the site be emptied and the bins removed. Republic has removed most of the materials and bins but has a little more to attend to. The RHCA maintenance staff assisted in locking the gate and boarding it up temporarily to deter more dumping. Despite that, staff has found materials dumped outside the gates in the past couple weeks and posted signs to try and deter that activity.
Staff will develop a long-term plan for the area and in the near term a better way to ensure the area is sufficiently blocked from future abuse.
170
FISCAL IMPACT:
City staff worked with a vendor to place vermin traps and bait stations in and around the City Hall Recycling Center to control the growing vermin population on campus. Annual cost for FY 22/23 service is estimated to be $2,048.00.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_220912_CC_RecyclingCenter.pdf
171
RECYCLING CENTER 2022
172
Agenda Item No.: 7.O
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: GRANICUS2 SUPPORT,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022 testing
DATE: September 12, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
173
Agenda Item No.: 9.A
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PLANNING COMMISSION DECISION TO
APPROVE ZONING CASE NO. 22-14: SITE PLAN REVIEW TO
CONSTRUCT A NEW 525-SQUARE-FOOT GARAGE ATTACHED BY A
BREEZEWAY TO THE RESIDENCE, CONVERT AN EXISTING GARAGE
TO HABITABLE SPACE, INTERIOR REMODEL, NEW PATIO WITH
TRELLIS, LANDSCAPING, AND HARDSCAPING; AND VARIANCE
REQUESTS TO ENCROACH INTO THE REAR AND SIDE YARD
SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO PROVIDE A STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED AT 2
FLYING MANE ROAD (Lot 62-A-SF)
DATE: September 12, 2022
BACKGROUND:
On August 16, 2022, the Planning Commission conducted a field trip public hearing at the site in the morning and continued the public hearing to the evening meeting. Members of the public were allowed to participate at both meetings. At the evening meeting, the Planning Commission voted 3-0 (Chelf and Douglass recused due to proximity) to adopt Resolution No. 2022-14 approving Zoning Case No. 22-14 to remodel an existing 2,568-square-foot residence and add a new two car garage attached to the residence by a breezeway. The existing attached garage will be converted into habitable space. The project requires a Site Plan Review and Variance applications.
On July 28, 2022, the Traffic Commission reviewed the widening of two driveway aprons for an existing circular driveway. At the conclusion, the Traffic Commission voted unanimously, 3- 0 (Raine recused, Bobit absent), to recommend approval of widening the driveway aprons.
Existing Development/Settings
The existing 2,568-square-foot single-family residence was built in 1954 and has net lot area of 24,412 square feet, which is considered legal nonconforming pursuant to Rolling Hills Municipal Code (RHMC) Section 17.16.060. The property is zoned RAS-1. The project 174
includes one building pad which is developed with a single-family residence. The pad sits atop the property which slopes downward toward Flying Mane Road in the front and downward toward Crest Road East in the rear.The front yard setback is 50 feet, the side yard setbacks are 20 feet, and the rear yard setback is 50 feet.
DISCUSSION:
Applicant Request
An application was duly filed by Matt Schneider on behalf of the property owners, Glen Sato and Hope Nakamura, with respect to real property located at 2 Flying Mane Road, Rolling Hills (Lot 62-A-SF) requesting approval of a Site Plan Review to construct a new 525-square-foot two-car garage attached to the residence by a breezeway, and construct a 327-square-foot detached trellis. The project also includes accompanying administrative approvals to: convert the existing 439-square-foot garage into livable area, remodel the existing house, and provide new landscaping and hardscaping. Variances are requested to construct in the rear and side yard setbacks and deviate from the requirement to provide a stable and corral set aside area. Within the rear and side yard setbacks will be an outdoor kitchen, fire pit, water features, and service yard will be constructed. The new garage, portions of the breezeway and the garage conversion (into livable space) will also encroach into the rear yard setback.
The existing development includes 6,173 square feet of flatwork. The proposed project will reduce this to 4,640 square feet by reducing the driveway, walkways, patio areas, and courtyards. The plans show replacement of the existing paved driveway with permeable pavers. The driveways will be widened to 15 feet and a turnaround area will be provided in front of the garage which encroaches into the side setback area. Stepping stones with gravel will be placed throughout the yard.
There is only one existing building pad on the property, which is 7,182 square feet. The building pad coverage is 47.7%.
Site Plan Review
The applicant requests a Site Plan Review (SPR) to construct a new 525-square-foot two-car garage attached to the residence by a breezeway and construct a 327-square-foot detached trellis. Additional work involves converting the existing 439-square-foot garage into livable area, remodeling the existing house, and constructing an outdoor kitchen, fire pit, water features, service yard, landscaping and hardscaping, which are not subject to Site Plan Review, but will require a variance for encroachment into the rear and side yard setback areas covered elsewhere in this report.
Pursuant to RHMC Section 17.46.020, the construction of any new building or structure is subject to SPR. The new garage is a separate structure 10 feet from the residence that will be attached to the residence by a 102-square-foot breezeway. The detached trellis will be behind the residence and located next to an outdoor kitchen/barbecue. The property will be relandscaped and include water features and hardscape such as stepping stones, pebbles, and decomposed granite.
Variances
The applicant requests approval of variances to construct in the side and rear yard setbacks identified in Sections 17.16.120-130, and to deviate from providing a stable and corral set aside area identified in Section 17.18.020. Due to the small size of the lot and slopes in the rear of the property, a future stable and corral set aside cannot be provided. 175
The property is relatively small having a net lot area of 24,412 square feet, which is legal nonconforming. The residence already encroaches into the 50-foot rear yard setback which requires any new development in the rear or side of the residence to be within the rear yard setback. Additionally, a 96-square-foot service yard is proposed on the side of the garage which will be in the side yard setback. This is appropriate given the location is hidden from the residence and next to the expanded driveway making it easier for service workers to access. A three-rail fence will be located along the RHCA easement that will screen the service yard.
Appropriate findings are included in the resolution to justify approval of the variance requests.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 3,788 square feet, or 15.5%, which is less than the lot coverage limitation of 20% maximum. The proposed total coverage including structures and flatwork will be 8,417 square feet or 34.5% of the lot area, which is less than the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence.
Lot disturbance is 39.9%, which is less than the 40% maximum permitted.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts a single-family residence, swimming pool, and accessory structures.
Public Participation
None received.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings
A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a Site Plan Review application.
B. No project which requires Site Plan Review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance;
2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless 176
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be made even with changes to the project through project conditions imposed by City staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings.
In granting a variance, the Commission (and Council on appeal) must make the following findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 2 Flying Mane Road.pdf
2 FLYING MANE RD VICINITY-PROXIMITY MAP.pdf
Development Table (ZC 22-14).pdf
2022-14_PC_Resolution_2FlyingManeRoad_ZC 22-14_E.pdf
SATO DD 080922.pdf
2 Flying Mane Landscape Set_30X42 2.pdf
177
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 22-14
Site Plan Review, Variance
OWNER Sato / Nakamura
ADDRESS 2 Flying Mane Road, Rolling Hills, CA 90274 SITE 1,000’
178
SHEET NO: MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
TITLE:
VICINITY MAP
2 FLYING MANE RD ROLLING HILLS CA 90274
SATO RESIDENCE
DATE:
SCALE:
8/12/22
118.00'
83.50'
66.00'
50.00'
2 FLYING MANE RD
6 FLYING MANE RD
2 SOUTHFIELD DR
FROM
PROPOSED
ADDITION
3 FLYING MANE RD
1 FLYING MANE RD
179
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage/Total Structural and Flatwork
RAS-1 Zone Setbacks
Front 50 ft. from front easement line
Side 20 ft. from side property line
Rear 50 ft. from rear easement line
Development Table
2 Flying Mane Road - Zoning Case No. 22-14
Site Plan Review & Variance
AREA & STRUCTURES EXISTING PROPOSED TOTAL
Net Lot Area 24,411.72
Residence 2,568.00 439.00 3,007.00
Garage 439.00 86.00 525.00
Entryway/Porte Cochere/Breezeways 58.00 101.70 159.70
Attached Trellises 382.50 -382.50 0
*Detached Trellis (height under 12’) 0 327.27 327.27
*Outdoor Kitchen/Barbecue/Firepit 0 41.57 41.57
Water Feature 0 46.61 46.61
Service Yard 125.00 -29.00 96.00
Total Structure Area 3,572.50 215.20 3,787.70
Total Structural Coverage (20% max) 15.52%
Total Flatwork 6,173.46 -1,543.76 4,629.70
Total Structural and Flatwork 9,745.96 -1,328.56 8,417.40 Total Lot Coverage (35% maximum) 34.48%
Building Pad Coverage
(Policy: 30% maximum)
44.42% 3.00% 47.41%
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
39.92%
Grading 25 CY Cut
25 CY Fill
180
181
182
183
184
185
186
187
188
189
190
191
192
MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
LICENSE
D
A
RCHITECT
S TAT E O F
C
A
L
I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A2
.01
PlottedOn:
8/9/22
MSA08/09/22
Revisions
SITEPLAN
2FLYINGMANERD
ROLLINGHILLS,CA90274
SATORESIDENCE
2021-246
RevIDChIDChangeNameDate
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln 199.10 TW
198.51 FS
197.80 TW 196.24 FS
195.
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193.
01 FS
194.21
TW
191.
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192.45 TW 198.85 FS
188.54 TW 187.10 FS
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1/2"
4'-
4 3
/
8 "
202
.25'
GAR FF
199
.75'
FG/EG
201.
00' FG
201
.00'
FG
(N)54"H3-RAILFENCEATGRADE,
SEESHEETL-6FORDETAILS
LINEOFEXISTINGDRIVEWAY
LINEOFEXISTINGDRIVEWAY
(N)42"HTRASHYARDWOOD
FENCE,SEESHEETL-6FOR
DETAILS
(N)54"H3-RAILFENCEATGRADE,
SEESHEETL-6FORDETAILS
EXISTINGRESIDENCE
PL
PL
PL
PL
PL
PL
PL
PL PL
PROPOSED
GARAGE
525.00SQ.FT.
L
=
6 8
.
3 7',
R
=
5 0
0 .
0 0' Δ=7° 50' 04"
AREAOF
GARAGE
CONVERSION
TOHABITABLE
SPACE
(N)BREEZEWAY
RIDGEHT216.55' (
N)SERVICE
YARD
REMOVEEXISTING
DRIVEWWAY&REPLACE
WITHPERMEABLEPAVERS
REMOVEEXISTING
DRIVEWWAY&REPLACE
WITHPERMEABLEPAVERS
(N)LAWN
(N)LAWN
(N)LAWN
(N)LAWN
(N)VEGETABLEGARDEN
NEWCONCRETEPATIOw/TRELLIS
BBQ
STEPPINGSTONEw/PEBBLE
STEPPINGSTONEw/PEBBLE
PEBBLEWALK
EXISTINGBRICKPATIOTOREMAIN
(N)DGPATIO
(N)FIREPIT
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 24,411.72 sq. ft. 24,411.72 sq. ft.
RESIDENCE 2,568.00 sq. ft. 439.00 sq. ft. 3,007.00 sq. ft.
GARAGE 439.00 sq. ft. 86.00 sq. ft. 525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft. sq. ft. 0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft. sq. ft. 0.00 sq. ft.
GUEST HOUSE 0.00 sq. ft. sq. ft. 0.00 sq. ft.
CABANA 0.00 sq. ft. sq. ft. 0.00 sq. ft.
STABLE 0.00 sq. ft. sq. ft. 0.00 sq. ft.
RECREATION COURT 0.00 sq. ft. sq. ft. 0.00 sq. ft.
ATTACHED COVERED PORCHES 0.00 sq. ft. sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
58.00 sq. ft. 101.70 sq. ft. 159.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft. -382.50 sq. ft. 0.00 sq. ft. *DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS, 0.00 sq. ft. 327.27 sq. ft. 327.27 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 0.00 sq. ft. 41.57 sq. ft. 41.57 sq. ft.
ROOFED PLAY EQUIP.-over 15ft. 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft. high and over 120 sq. ft. in area,
WATER FEATURES, ETC. 0.00 sq. ft. 46.61 sq. ft. 46.61 sq. ft.
SERVICE YARD 125.00 sq. ft. -29.00 sq. ft. 96.00 sq. ft.
OTHER: 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
BASEMENT AREA 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 3,572.50 sq. ft. 630.65 sq. ft. 4,203.15 sq. ft. % STRUCTURAL COVERAGE 14.63% 2.58% 17.22%
TOTAL STRUCTURES
EXCLUDING UP TO 5 & UP TO
800 sq. ft. detached structures
that are not higher than 12 ft. 3,572.50 sq. ft. 215.20 sq. ft. 3,787.70 sq. ft. % STRUCTURAL COVERAGE 14.63% 0.88% 15.52%
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
PRIMARY DRIVEWAY(S) 1,634.56 sq. ft. -181.06 sq. ft. 1,453.50 sq. ft.
PAVED WALKS, PATIO AREAS,
COURTYARDS 2,888.95 sq. ft. -1,511.15 sq. ft. 1,377.80 sq. ft.
POOL DECKING 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS
1,649.95 sq. ft. 148.45 sq. ft. 1,798.40 sq. ft.
TOTAL FLATWORK 6,173.46 sq. ft. -1,543.76 sq. ft. 4,629.70 sq. ft. % TOTAL FLATWORK COVERAGE 25.29% -6.32% 18.97%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft. -913.11 sq. ft. 8,832.85 sq. ft. % TOTAL COVERAGE 39.92% -3.74% 36.18%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft. -1,328.56 sq. ft. 8,417.40 sq. ft.
Excl. the allowance of up to 5-800
sq. ft. structures from previous
page.
% TOTAL COVERAGE 39.92% -5.44% 34.48%
TOTAL DISTURBED AREA 9,745.45 sq. ft. 0.00 sq. ft. 9,745.45 sq. ft. % DISTURBED AREA 39.92% 0.00% 39.92%
GRADING QUANTITY 50.00 50.00 cu. yds.
(include future stable, corral and
access way; basement and all
other areas to be graded)
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF BUILDING PAD COVERAGE
BUILDABLE PAD AREA AND
STRUCTURES
EXISTING PROPOSED TOTAL
BUILDING PAD 7,182.00 sq. ft. 0.00 sq. ft. 7,182.00 sq. ft.
RESIDENCE 2,568.00 sq. ft. 439.00 sq. ft. 3,007.00 sq. ft.
GARAGE 439.00 sq. ft. 86.00 sq. ft. 525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
CABANA/REC. RM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
GUEST ROOM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
STABLE 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
SPORTS COURT 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
SERVICE YARD 125.00 sq. ft. -29.00 sq. ft. 96.00 sq. ft.
ATTACHED COVERED PORCHES
PRIMARY RESIDENCE 58.00 sq. ft. 0.00 sq. ft. 58.00 sq. ft.
ACCESSORY STRUCTURES 0.00 sq. ft. 0.00 sq. ft. 0.00
AREA OF ATTACHED COVERED
PORCHES THAT EXCEED 10% OF
THE SIZE OF RESIDENCE/ACCS.
STRUCTURE
0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE/
BREEZWAY 0.00 sq. ft. 101.70 sq. ft. 101.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft. -382.50 sq. ft. 0.00 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES) 0.00 sq. ft. 368.84 sq. ft. 368.84 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES AFTER
EXCLUDING ALLOWED DEDUCTIONS)
0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
OTHER 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
TOTAL STRUCTURES ON PAD NO.1 3,572.50 sq. ft. 584.04 sq. ft. 4,156.54 sq. ft. % BUILDING PAD COVERAGE 49.74% 8.13% 57.87%
TOTAL STRUCTURES ON PAD
NO.1 (EXCLUDING ATTACHED
TRELLISES, EXCLUDING ALLOWED
DEDUCTIONS, AND INCLUDING THE
AREA OF COVERED PORCHES THAT
EXCEED 10% OF THE SIZE OF THE
RESIDENCE/ACCESSORY STRUCTURES) 3,190.00 sq. ft. 215.20 sq. ft. 3,405.20 sq. ft. % BUILDING PAD COVERAGE 44.42% 3.00% 47.41%
2 FLYING MANE RD, ROLLING HILLS
SHEETINDEX
SITE ITEMS&PLAN
BUILDINGPLANS
EXTERIORELEVATIONS
LANDSCAPEPLANS
MWELOPLANS
A2.01
A2.02
A2.03
A3.01
A3.02
A3.03
A4.01
A4.02
A4.03
A4.04
L-1.0
L-1.1
L-2
L-3
L-4
L-5
L-6
LD-1
L-0
LP-1
LP-2
LP-3
LP-4
LP-5
LI1 LI-2 LI-3 LI-4 LI-5
SITEPLAN
EXISTINGLOTCOVERAGEPLAN
SITEPLAN-FIREDEPT
EXISTINGFLOORPLAN
DEMOLITIONFLOORPLAN
PROPOSEDFLOORPLAN
BUILDINGELEVATIONS
BUILDINGELEVATIONS
BUILDINGELEVATIONS
RENDERINGS
PROPOSEDLOTCOVERAGEPLAN
PROPOSEDLOTCOVERAGEPLAN
SITEPLAN
MATERIALPLAN
SECTION
SECTION
FENCE
TRELLISDETAILS
COVERSHEET
PLANTINGPLAN
PLANTINGPLAN
PLANTINGPLAN
PLANTINGDETAIL
SOILMANAGEMENTREPORT
HYDROZONEPLAN IRRIGATION PLAN WATER EFFICIENT LA
NDSCAPEWORKSHEET IRRIGATION DETAILS IRRIGATION DETAILS
SCALE:1"=10' SITE PLAN
SEESHEETL-2FORADDITIONALSITEPLAN INFORMATION.
193
MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
LICENSE
D
A
RCHITECT
S TAT E O F
C
A
L
I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A2
.02
PlottedOn:
8/9/22
MSA08/09/22
Revisions
EXISTINGLOTCOVERAGEPLAN
2FLYINGMANERD
ROLLINGHILLS,CA90274
SATORESIDENCE
2021-246
RevIDChIDChangeNameDate
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln B
R
I
C
K
B
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I
C
K
B
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C
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B
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C
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C
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CONC
B
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K
B
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L
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L
AT
T
I
C
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C
L
O
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U
R
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C
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N
C
202
.57 TW
201
.18 GND
WOOD FENCE
D
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D
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D
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D
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A
I
L
B
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X
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P
P
C
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C
C
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C
CONC WALK
GRAVEL
PATH
G
RAV
E
L
PAT
H
G
RAVE
L
PATH
GRAVEL PATH
A
S
P
H
B
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E
R
O
A
D
40'
20'
20'
C
R
E
S
T
R
O
A
D
E
A
S
T
100'
50'
D
I
R
T
CATCH BASIN
W/ MH
6 "
PA
L
M
1 2
"
T
R
E
E
50'
RHCA EASEMENT
50'
RHCA EASEMENT
1 0
'
R
H
C
A
E
A
S
E
1 0
'
R
H
C
A
E
A
S
E
1 0'
RHCA EASE
1 0'
RHCA EASE
20'
RHCA EASEMENT
20'
RHCA EASEMENT
C
O
N
C
AS
P
H
A
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P
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E
X
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T
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R
AREAC
789.95sqft
AREAF
862.11sqft
TRELLIS-AREAH
424sqft
SERVICEYARD
124.92sqft
N
20'-0"
10'-0"
20'
-0"
50'-0" REAR YARD SETBACK
50'-0" FRONT YARD SETBACK
NETLOTAREA
24,411.72sqft
AREAG
150sqft
AREAE
425.2sqft
AREAD
238.2sqft
AREAA-DRIVEWAY
1,634.56sqft
AREAB-DRIVEWAY
1,649.56sqft
BUILDABLEPADAREA
7,182.08sqft
EXISTINGRESIDENCE
EXISTING
GARAGE
PL
PL
PL
PL
PL
PL
PL
PL PL
NETLOTAREA
LEGEND
BUILDABLEPADAREA
EXISTING LOT COVERAGE AREAS
AREA SQ. FT.
PRIMARY DRIVEWAY - AREA A 1,634.50
SECONDARY DRIVEWAY - AREA B 1,649.50
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 425.00
REAR BRICK AREA - AREA F 862.00
LEFT SIDE CONC WALK - AREA G 150.00
TRELLIS - AREA H 424.00
TOTAL 6,172.95
EXISTING PAVED WALKS, PATIO AREAS, COURTYARDS
AREA SQ. FT.
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 425.00
REAR BRICK AREA - AREA F 862.00
LEFT SIDE CONC WALK - AREA G 150.00
TRELLIS - AREA H 424.00
TOTAL 2,888.95
PROPOSED PAVED WALKS, PATIO AREAS, COURTYARDS
AREA SQ. FT.
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
PROPOSED PAVED WALKS, PATIO AREAS, COURTYARDS-1
AREA SQ. FT.
EXISTING PAVED WALKS, PATIO AREAS,
COURTYARDS
2,888.95
PROPOSED LOT COVERAGE AREAS
AREA SQ. FT.
PRIMARY DRIVEWAY - AREA A 1,401.00
SECONDARY DRIVEWAY - AREA B 1,649.50
FRONT BRICK AREA - AREA C 789.95
FRONT CONC WALK - AREA D 238.00
REAR CONC WALK - AREA E 604.43
REAR BRICK AREA - AREA F 1,254.16
LEFT SIDE CONC WALK - AREA G 150.00
TOTAL 6,087.04
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 24,411.72 sq. ft. 24,411.72 sq. ft.
RESIDENCE 2,568.00 sq. ft. 439.00 sq. ft. 3,007.00 sq. ft.
GARAGE 439.00 sq. ft. 86.00 sq. ft. 525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft. sq. ft. 0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft. sq. ft. 0.00 sq. ft.
GUEST HOUSE 0.00 sq. ft. sq. ft. 0.00 sq. ft.
CABANA 0.00 sq. ft. sq. ft. 0.00 sq. ft.
STABLE 0.00 sq. ft. sq. ft. 0.00 sq. ft.
RECREATION COURT 0.00 sq. ft. sq. ft. 0.00 sq. ft.
ATTACHED COVERED PORCHES 0.00 sq. ft. sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
58.00 sq. ft. 101.70 sq. ft. 159.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft. -382.50 sq. ft. 0.00 sq. ft. *DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS, 0.00 sq. ft. 327.27 sq. ft. 327.27 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 0.00 sq. ft. 41.57 sq. ft. 41.57 sq. ft.
ROOFED PLAY EQUIP.-over 15ft. 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft. high and over 120 sq. ft. in area,
WATER FEATURES, ETC. 0.00 sq. ft. 46.61 sq. ft. 46.61 sq. ft.
SERVICE YARD 125.00 sq. ft. -29.00 sq. ft. 96.00 sq. ft.
OTHER: 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
BASEMENT AREA 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 3,572.50 sq. ft. 630.65 sq. ft. 4,203.15 sq. ft. % STRUCTURAL COVERAGE 14.63% 2.58% 17.22%
TOTAL STRUCTURES
EXCLUDING UP TO 5 & UP TO
800 sq. ft. detached structures
that are not higher than 12 ft. 3,572.50 sq. ft. 215.20 sq. ft. 3,787.70 sq. ft. % STRUCTURAL COVERAGE 14.63% 0.88% 15.52%
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
PRIMARY DRIVEWAY(S) 1,634.56 sq. ft. -181.06 sq. ft. 1,453.50 sq. ft.
PAVED WALKS, PATIO AREAS,
COURTYARDS 2,888.95 sq. ft. -1,511.15 sq. ft. 1,377.80 sq. ft.
POOL DECKING 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS
1,649.95 sq. ft. 148.45 sq. ft. 1,798.40 sq. ft.
TOTAL FLATWORK 6,173.46 sq. ft. -1,543.76 sq. ft. 4,629.70 sq. ft. % TOTAL FLATWORK COVERAGE 25.29% -6.32% 18.97%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft. -913.11 sq. ft. 8,832.85 sq. ft. % TOTAL COVERAGE 39.92% -3.74% 36.18%
TOTAL STRUCTURAL &
FLATWORK COVERAGE 9,745.96 sq. ft. -1,328.56 sq. ft. 8,417.40 sq. ft.
Excl. the allowance of up to 5-800
sq. ft. structures from previous
page.
% TOTAL COVERAGE 39.92% -5.44% 34.48%
TOTAL DISTURBED AREA 9,745.45 sq. ft. 0.00 sq. ft. 9,745.45 sq. ft. % DISTURBED AREA 39.92% 0.00% 39.92%
GRADING QUANTITY 50.00 50.00 cu. yds.
(include future stable, corral and
access way; basement and all
other areas to be graded)
2 FLYING MANE RD, ROLLING HILLS
CALCULATION OF BUILDING PAD COVERAGE
BUILDABLE PAD AREA AND
STRUCTURES
EXISTING PROPOSED TOTAL
BUILDING PAD 7,182.00 sq. ft. 0.00 sq. ft. 7,182.00 sq. ft.
RESIDENCE 2,568.00 sq. ft. 439.00 sq. ft. 3,007.00 sq. ft.
GARAGE 439.00 sq. ft. 86.00 sq. ft. 525.00 sq. ft.
SWIMMING POOL/SPA 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
POOL EQUIPMENT 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
CABANA/REC. RM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
GUEST ROOM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
STABLE 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
SPORTS COURT 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
SERVICE YARD 125.00 sq. ft. -29.00 sq. ft. 96.00 sq. ft.
ATTACHED COVERED PORCHES
PRIMARY RESIDENCE 58.00 sq. ft. 0.00 sq. ft. 58.00 sq. ft.
ACCESSORY STRUCTURES 0.00 sq. ft. 0.00 sq. ft. 0.00
AREA OF ATTACHED COVERED
PORCHES THAT EXCEED 10% OF
THE SIZE OF RESIDENCE/ACCS.
STRUCTURE
0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE/
BREEZWAY 0.00 sq. ft. 101.70 sq. ft. 101.70 sq. ft.
ATTACHED TRELLISES 382.50 sq. ft. -382.50 sq. ft. 0.00 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES) 0.00 sq. ft. 368.84 sq. ft. 368.84 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES AFTER
EXCLUDING ALLOWED DEDUCTIONS)
0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
OTHER 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
TOTAL STRUCTURES ON PAD NO.1 3,572.50 sq. ft. 584.04 sq. ft. 4,156.54 sq. ft. % BUILDING PAD COVERAGE 49.74% 8.13% 57.87%
TOTAL STRUCTURES ON PAD
NO.1 (EXCLUDING ATTACHED
TRELLISES, EXCLUDING ALLOWED
DEDUCTIONS, AND INCLUDING THE
AREA OF COVERED PORCHES THAT
EXCEED 10% OF THE SIZE OF THE
RESIDENCE/ACCESSORY STRUCTURES) 3,190.00 sq. ft. 215.20 sq. ft. 3,405.20 sq. ft. % BUILDING PAD COVERAGE 44.42% 3.00% 47.41%
2 FLYING MANE RD, ROLLING HILLS
SCALE:1"=10' EXISTING LOT COVERAGE PLAN
194
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.01
Plotted On: 8/9/22
MSA 08/09/22
Revisions
EXISTING FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln N
101'-3"
26'-0" 7'-6" 29'-9" 38'-0"
26'-0"
80'-4
1/4"
7'-6" 8'-9" 5'-3
1/2" 2'-33/4" 13'-43/4" 17'-11/4"
20'-10
3/4"
6'-6" 16'-0" 4'-9"
5'-6" 5'-0" 5'-6"
9'-2
1/2"
36'-5
1/2"
101'-3"
9'-3" 2
0'-0" 9'-3"
3 8'-6"
11'-9" 7'-3" 10'-9" 15'-10
1/2" 22'-11/2"
KITCHEN
DEN BEDROOM
LIVING ROOM
ENTRY
BATH
GARAGE
MASTER BEDROOM
BEDROOM
HALL
MASTER BATH
FIREPLACE
REFER
DW
(E)
WH
DBL
OVEN
SHOWER
CLOSET
CLOSET
LAUNDRY/
UTILITY
WASHER
DRYER
CLOSET
PWDR
DINING ROOM
FIREPLACE
SCALE: 1/4" = 1'-0"
EXISTING MAIN FLOOR PLAN
195
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.02
Plotted On: 8/9/22
MSA 08/09/22
Revisions
DEMOLITION FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln N
EXTERIOR WALL TO BE REMOVED
EXISTING FIREPLACE TO REMAIN
FIREPLACE TO BE DEMOLISHED
EXTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
EXTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
INTERIOR WALL TO BE REMOVED
INTERIOR WALL TO BE REMOVED
EXTERIOR WALL
TO BE
REMOVED
INTERIOR WALL TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
INTERIOR WALLS TO BE REMOVED
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR WALL TO REMAIN
EXTERIOR
WALL TO
REMAIN
EXISTING ROOF STRUCTURE
TO BE DEMOLISHED
KITCHEN
BEDROOM
DEMO KITCHEN CABINETS &
APPLIANCES. CAP OF PLUMBING
AND ELECTRICAL AS NECESSARY.
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
DOOR TO BE REMOVED
DEN
LIVING ROOM
ENTRY
BATH
GARAGE
MASTER BEDROOM
BEDROOM
HALL
MASTER BATH
FIREPLACE
REFER
DW
(E)
WH
DBL
OVEN
SHOWER
CLOSET
CLOSET
LAUNDRY/
UTILITY
WASHER
DRYER
CLOSET
PWDR
DINING ROOM
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
NEW SLIDING GLASS DR LOCATION
DEMO BATH - CAP OFF
PLUMBING AND
ELECTRICAL AS
NECESSARY.
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOW
& INFILL
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
DOOR TO BE REMOVED
/ NEW WINDOW
LOCATION
REMOVE WINDOWS
& TO BE REPLACE w/
NEW UNIT
REMOVE SL GL DR &
TO BE REPLACE w/
NEW WINDOWS
FIREPLACE
DEMOLITION PLAN LEGEND
EXISTING WALL TO REMAIN
WALL TO BE DEMOLISHED
DEMOLITION NOTES:
1. PROVIDE ASBESTOS REPORT AND ABATEMENT IF REQUIRED PRIOR TO START OF DEMOLITION.
2. NOTIFY AQMD AND ANY OTHER REQUIRED AGENCY PRIOR TO
START OF DEMOLITION.
3. SHUT OFF ALL UTILITIES AND REMOVE ALL METERS AS NECESSARY.
4. COMPLY WITH STATE & CITY CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING AND REUSE PROGRAM.
5. PROVIDE TEMPORARY SHORING AS NEEDED.
ROOF STRUCTURE TO BE DEMOLISHED
DEMOLITION CALC
EXISTING EXTERIOR WALLS 339.5 LF
EXISTING INTERIOR WALLS 285 LF
TOTAL 624.5 LF
DEMO EXTERIOR WALLS 113 LF
DEMO INTERIOR WALLS 153 LF
TOTAL 266 LF
PERCENTAGE OF EXT WALL REMOVED 33.28%
PERCENTAGE OF INT WALL REMOVED 53.68%
PERCENTAGE OF TOTAL WALL REMOVED 42.59%
SCALE: 1/4" = 1'-0"
DEMOLITION FLOOR PLAN
196
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.03
Plotted On: 8/9/22
MSA 08/09/22
Revisions
PROPOSED FLOOR PLAN
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln PA
NTRY
MICRO.
D/W
WF
T/R
W04
4'-0"
4'-0"
W12
4'-0"2'-6"
D05
6'-8"8'-0"
W09
4'-0"8'-0"
W10
4'-0"8'-0"
W11
4'-0"
4'-0"
W15
4'-0"
5'-0"
W14
4'-0"8'-0"
W13
4'-0"2'-6"
xx
6'-8"
2'-6"
D03
6'-8"
12'-0"
D04
6'-8"2'-8"
xx
6'-8"2'-6"
xx
7'-6"5'-0"
xx
6'-8"2'-8"
xx
6'-8"
3'-0"
xx
6'-8"8'-0"
xx
6'-8"
2'-8"
xx
6'-8"2'-6"
xx
6'-8"
2'-6"
xx
6'-8"8'-0"
xx
6'-8"
2'-6"
D06
8'-0"16'-0"
W19
4'-0"
6'-0"
D07
6'-8"
3'-0"
W05
5'-0"4'-0"
W06
3'-6"2'-6"
W07
5'-0"4'-0"
xx
6'-8"2'-8"
xx
8'-0"
5'-0"
xx
6'-8"
2'-4"
xx
6'-8"
2'-6"
xx
6'-8"2'-6"
xx
6'-8"2'-6"
D02
6'-8"
6'-0"
W16
5'-0"3'-0"
W17
5'-0"3'-0"
W18
5'-0"
2'-6"
W01
5'-0"5'-0"
W02
6'-0"6'-6"
W03
5'-0"5'-0"
xx
7'-6"
8'-0"
D01
8'-0"3'-0"
xx
6'-8"2'-6"
N
101'-3"
26'-0" 23'-10
1/4" 30'-6" 20'-103/4"
13'-4
3/4" 17'-11/4"
9'-3" 2
0'-0" 9'-3"
3 8'-6"
101'-3"
26'-0" 7'-6" 29'-9" 38'-0"
36'-5
1/2"
6'-6" 5'-6" 5'-0" 5'-6" 13'-11
1/2"
15'-10
1/2" 13'-8" 8'-51/2"
16'-3
1/2" 3'-8
1/2"
6'-2
3/4" 10'-101/2"
16'-3" 7'-7
1/4"
11'-9" 5'-8
1/2" 12'-31/2"
25'-0"
21'-0"
3'-4"
4'-4"
3'-10
1/2"
10'-0"
10'-0"
4'-5"
4'-9"
12'-0"
4'-6"
GARAGE
KITCHEN
MASTER BEDROOM
MASTER
BATH
MASTER
CLOSET
LAUNDRY
ROOM
BEDROOM
BEDROOM
BATH
OFFICE BEDROOM
DINING ROOM
BATH
11'-6"x12'-6"
13'x19'-3"
7'-9"x19'-3"
12'-8"x13'-4"
LINEN
GREAT ROOM
ENTRY
HALL
LINEN
REFER
W/D
BEN
CH
12'-0"x12'-0"
BATH
TALL
STORAGE &
BROOM
ISLAND
LINEN
WALL LEGEND
EXISTING WALL
NEW INTERIOR 2x4 STUD WALL @ 16" O.C.
NEW INTERIOR 2x6 STUD WALL @ 16" O.C.
NEW EXTERIOR 2x4 STUD WALL @ 16" O.C.
SCALE: 1/4" = 1'-0"
PROPOSED FLOOR PLAN
197
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.01
Plotted On: 8/9/22
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln +203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"
216.98'
215.86'
216.55'
220.64'
2'-0"
212.11'
9'-0"
CHIMNEY
EXTENSION
W09 W10
W05 W06 W07
W02
7.18 7.05
7.05 7.18
0.03 W01 W03
7.05 7.05
7.18 EXISTING MAX. RIDGE HEIGHT
EXISTING RIDGE
HEIGHT
MAX. RIDGE HEIGHT
PROPOSED MAX. RIDGE HEIGHT
LIVING RM PL HT
+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"
W11
7.18 7.18
7.05 7.05
7.18 4
A4.02
2 A4.01
1 A4.01
3 A4.02
1 A4.03
2 A4.03
3 A4.03
4 A4.03
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.03 EXISTING CHIMNEY
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 EXISTING CONCRETE ROOF TILE - CLASS A
ROOFING
MONIER SHAKE - SADDLE
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 3/16" = 1'-0" 1
FRONT ELEVATION (WEST)
SCALE: 1/4" = 1'-0" 2
RIGHT SIDE ELEVATION (SOUTH)
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
198
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.02
Plotted On: 8/9/22
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln +203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"
216.98'
215.86'
216.55'
199.75'
202.25' GAR FF
2'-6"
220.64'
7.18 7.18
0.08 0.08 0.08
D03
D04
W14
W13
D05
W12
0.03 7.05
7.05 7.18
EXISTING MAX RIDGE HEIGHT
EXISTING RIDGE
HEIGHT
MAX RIDGE HEIGHT
LOWEST ADJACENT GRADE
PROPOSED MAX. RIDGE HEIGHT
+203.11'
1 MAIN FLOOR
+203.11'
1 MAIN FLOOR
+211.28'
2 ROOF
+211.28'
2 ROOF
8'-2"8'-2"
216.98'
220.64'
2'-0"
CHIMNEY
EXTENSION
7.18 7.05
7.18 0.01
0.03 W18
5 12
EXISTING MAX. RIDGE HEIGHT
PROPOSED MAX. RIDGE HEIGHT
4 A4.02
2 A4.01
1 A4.01
3 A4.02
1 A4.03
2 A4.03
3 A4.03
4 A4.03
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.03 EXISTING CHIMNEY
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 EXISTING CONCRETE ROOF TILE - CLASS A
ROOFING
MONIER SHAKE - SADDLE
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 3/16" = 1'-0" 3
REAR ELEVATION (EAST)
SCALE: 1/4" = 1'-0" 4
LEFT SIDE ELEVATION (NORTH)
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
199
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.03
Plotted On: 8/9/22
MSA 08/09/22
Revisions
BUILDING ELEVATIONS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln 4 A4.02
2 A4.01
1 A4.01
3 A4.02
1 A4.03
2 A4.03
3 A4.03
4 A4.03
202.75' TOC
211.28'
202.25' GAR FF
8'-6
3/8"
216.55'
16'-9
5/8"
199.75'
D06
7.18 7.05
MAX. RIDGE HEIGHT
PL HT
LOWEST ADJACENT GRADE
211.28'
202.25' GAR FF
202.75'TOC
8'-6
3/8"
199.75' FG
2'-6"
16'-9
5/8"
216.55'
D07
7.18 0.01
0.02 0.08
7.05 5
12 LOWEST ADJACENT GRADE
MAX. RIDGE HEIGHT
PL HT
202.25' GAR FF
199.75' FG
211.28'
8'-6
3/8"
202.75'
216.55'
16'-9
5/8"
199.75'
2'-6"
0.01 7.18
9.01 7.05
LOWEST ADJACENT GRADE LOWEST ADJACENT GRADE
MAX. RIDGE HEIGHT
PL HT
211.28'
202.75' TOC
8'-6
3/8"
16'-9
5/8"
216.55'
202.25' GAR FF
2'-6"
199.75'
0.01 0.02
W19 7.18
7.05 0.02
9.01 LOWEST ADJACENT GRADE
PL HT
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
0.08 CONCRETE LANDING ALL EXTERIOR DOORS SHALL HAVE A MIN. OF 36" LANDING IN THE
DIRECTION OF TRAVEL, ON EACH SIDE OF DOOR
7. THERMAL & MOISTURE PROTECT.
7.05 CONCRETE ROOF TILE - CLASS A ROOFING
RATED BY COOL ROOF RATING COUNCIL
CRRC PRODUCT ID# 0009-0942
BORAL DURALITE SAXONY 600 SHAKE, COLOR: BUCKSKIN. ICC
REPORT NO. ESR-XXXX INSTALL SHINGLES o/ 2-LAYER OF 30# FELT.
ALL ROOF RELATED METALS TO BE MIN. 26 GA. GI OR ZINC ALUME.
7.18 BOARD & BATTEN - MINERAL-FIBER CEMENT
PANEL SIDING
JAMES HARDIE - HARDIE PANEL SIDING SMOOTH- ICC-ES REPORT NO. ESR-1844 w/ HARDIETRIM BATTEN BOARDS SMOOTH.
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT, SMOOTH FINISH COLOR COAT STUCCO, OWNER TO SELECT
COLOR.
BUILDING ELEVATION KEY NOTES
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
SCALE: 1/4" = 1'-0" 1
FRONT ELEVATION (WEST)
SCALE: 1/4" = 1'-0" 2
LEFT SIDE ELEVATION (NORTH)
SCALE: 1/4" = 1'-0" 3
REAR ELEVATION (EAST)
SCALE: 1/4" = 1'-0" 4
RIGHT SIDE ELEVATION (SOUTH)
200
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-23
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.04
Plotted On: 8/9/22
MSA 08/09/22
Revisions
RENDERINGS
2 FLYING MANE RD
ROLLING HILLS, CA 90274
SATO RESIDENCE
2021-246
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2021246 Sato/Project PLNs/Sato Residence R4.pln
LEFT SIDE PERSPECTIVE
LEFT REAR PERSPECTIVE REAR PERSPECTIVE RIGHT REAR PERSPECTIVE
RIGHT SIDE PERSPECTIVE
FRONT LEFT PERSPECTIVE FRONT PERSPECTIVE FRONT RIGHT PERSPECTIVE 201
WATER FEATURE WATER FEATURE FIRE PIT SERVICE YARD 96 SF PATIO STEPPING STONE W/ GRAVEL PATIO WITH TRELLIS ABOVE WALK/STEP BBQ EXISTING RESIDENCE PROPOSED GARAGE AREA OF GARAGE CONVERSION TO HABITABLE SPACE GRAVEL WALK PATIO/WALK 10'-0" 10'-0" RHCA EASE
20'-0"
50'-0" FRONT YARD SETBACK 10'-0" RHCA EASE 20'-0" 50'-0" RHCA EASEMENT PRIMARY DRIVEWAY (PERMEABLE PAVER) OTHER PAVED DRIVEWAY (PERMEABLE PAVER) 20'-0"
RHCA EASEMENT
(1)
(2)
(3)
(4)
(5)
50'-0" REAR YARD SETBACK STEPPING STONES STEPPING STONES IN PLANTING STEPPING STONES IN PLANTING STEPPING STONES IN PLANTING (PERVIOUS) STEPPING STONES W/ GRAVEL PORCH VEGE PLANTERS DG DG BOULDER STEPS PROPERTY LINE EASEMENT SETBACKS SETBACKS NET LOT AREA 24,411.72 SQ.FT DETACHED STRUCTURE PAVED WALKS, PATIO AREAS, COURTYARDS (1) TRELLIS (UNDER 12FT.)* (2) BBQ* (3) FOUNTAIN* (4) FOUNTAIN* (5) FIRE PIT* *MEET CRITERIA FOR LOT COVERAGE DEDUCTION SQ.FT. 327.27 17.09 42.61 13.58 24.48 LEGEND 1377.80 SF PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 05-09-2022 L-1.0 PROPOSED LOT COVERAGE PLAN 1/8" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 05-24-2022 08-03-2022 202
REDUCTION 777.50 SF ADDITION 596.42 SF ADDITION 123.50 ADDITION 24.95 PRIMARY DRIVEWAY OTHER PAVED DRIVEWAY 50'-0" FRONT YARD SETBACK 10'-0" RHCA EASE 20'-0" 20'-0"
RHCA EASEMENT PROPERTY LINE EASEMENT SETBACKS SETBACKS NET LOT AREA 24,411.72 SQ.FT LEGEND EXISTING DRIVEWAY 3284.51 SF NEW DRIVEWAY 3251.9 SF CALCULATION: 3284.00 - 777.50 = 2507.01 2507.01 + 596.42 + 24.95 + 123.50 = 3251.88 PRIMARY DRIVEWAY= 1453.5 SF OTHER DRIVEWAY= 1798.4 SF PRIMARY DRIVEWAY= 1634.56 SF OTHER DRIVEWAY= 1649.95 SF PRIMARY DRIVEWAY OTHER PAVED DRIVEWAY 50'-0" FRONT YARD SETBACK 10'-0" RHCA EASE 20'-0" 20'-0"
RHCA EASEMENT PROPOSED DRIVEWAY IN SIDE YARD SETBACK: 154.23 SF PROPOSED DRIVEWAY IN FRONT YARD SETBACK: 2911.08 SF EXISTING DRIVEWAY IN FRONT YARD SETBACK: 2523.77 SF FRONT YARD SETBACK AREA 8545.30 SF SIDE YARD SETBACK AREA 853.36 SF EXISTING DRIVEWAY 2523.77 SF NEW DRIVEWAY 2875.17 SF PROPERTY LINE EASEMENT SETBACKS SETBACKS LEGEND PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 07-05-2022 L-1.1 PROPOSED LOT COVERAGE PLAN 1/16" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274
AREA OF DRIVEWAY(S) IN FRONT AND SIDE SETBACK FLAT WORK - PRIMARY DRIVEWAY AND OTHER PAVED DRIVEWAYS, ROAD EASEMENTS, PARKING PAD 203
FG 197.9 FS 203.0 FS 202.0 FS 201.0 FS 199.5 TW 201.25 FS 203.0 FS 202.15 FS 201.5 FS 201.15FS 199.0 FS 199.5 FS 201.5 FS 201.1 FS 202.0 FS 201.79 FS 200.4 FS 201.15 TW 200.00 FG 200.5 TW 200.00 TW 198.96 TW 200.25 BW 198.0 TW 199.5 BW (198.9) TW 199.5 BW (198.9) FIRE PIT 201.0 TW 200.75 TW 200.75 TW 198.5 TW 198.0 BW (197.9) BW (197.6) FG 200.5 FG 199.5 FS 202.00 FS 200.0 FS 201.00 FS 200.0 FS 198.0 TW 197.96 199.10 TW
198.51 FS
197.80 TW
196.24 FS
195.56 TW
193.01 FS
194.21 TW
191.18 FS
192.45 TW
198.85 FS
188.54 TW
187.10 FS
197.73 TW
197.29 FS
196.59 TW
194.83 FS
195.58 TW
192.78 FS
193.05 TW
190.27 FS
191.37 TW
189.93 FS
202.54 TW
201.81 FS BRICK BRICK BRICK PORCH BRICK ACUNIT
CONC
ASPH BERM
ASPH BERM
ASPH BERM
ASPH BERM
ASPH BERM
MAIL BOXES PP
CONC
ASPH BERM
ASPH BERM
ASPH BERM ASPH BERM
ASPH BERM
WATER METERS PLANTERRIDGE EL 215.86 HOUSE RIDGE EL 216.98 LAMP LAMP LAMP 40'
20' CREST ROAD EAST
100'
50'
CATCH BASIN W/ MH 12" TREE
50'
RHCA EASEMENT
50'
RHCA EASEMENT 10' RHCA EASE 10' RHCA EASE
10' RHCA
EASE
10' RHCA
EASE
20' RHCA EASEMENT
20' RHCA EASEMENT
CONC
ASPH
ASPH DOOR SILL EL 203.11 DOOR SILL EL 202.81 DOOR SILL EL 203.12 EXISTING HOUSE EXISTING HOUSE EXISTING HOUSE EM " 0
3 ' 4
3 ° 41 =
Δ
183.95 183.74
183.88
185.76
185.70
185.81
186.68
186.82
186.71
188.60
188.45
188.66
189.93
189.84190.01
191.29
191.25191.44
192.82
192.74
192.96
194.14
194.21 194.41
195.41
195.30
195.48
196.41
196.41196.54
197.31
197.30 197.43
197.98
197.98
198.90
198.97 199.04
199.59
199.52 199.69
200.15
200.14 200.35
197.90
199.12
199.40
200.00
199.97
198.70
199.49
200.15
201.49
201.42
201.95
202.31 201.87
201.04
201.94
202.20
202.02
202.24
202.04
201.68
201.93
201.77
201.76
201.24
200.94
198.54
197.39
187.16
201.97
203.06
203.08
202.95
202.07
201.99
201.50
202.57
201.75
202.53
201.28 201.25 201.25
200.52 201.14 201.22
201.29
200.77
200.74 200.94 201.02 200.79
200.38
199.99
200.77
201.70 201.65
200.82200.74
199.40
200.55
201.96
200.60
199.34 201.88 202.05201.49
201.57 201.31
201.34
201.07
200.78
200.55
202.36
202.37
200.18
200.34
200.65
200.96
200.92
200.56
201.48 199.98
199.99
199.58
199.34 199.80 200.35
198.61
201.54
183.07 182.60
182.63
182.28 182.71
182.26
182.02 181.56
181.76
180.68
181.07
179.42 180.36
179.36
180.31
180.33
180.59
180.73
179.65 179.98
180.20
179.15178.81
179.42
178.20177.93
178.61
177.83177.40
177.98
177.35177.07
177.57
176.87176.54
177.12
176.53 201.58
201.34
199.18 201.77 201.25
199.40
N5° 59' 40"W 75.00'
199.98
201.21 201.26 201.59
201.27 201.56
201.97 201.62 201.45
200.60
199.71
199.72
199.77
199.80
201.75
190
195
200
200
185
190
195
200
200
195
200
195 190
190
185
195 180 185 190 195
200 180 185 190
195
200
180
180
200 20'-0"
20'-0"
10'-0"
<MeasuredValue> REAR YARD SETBACK
<MeasuredValue> FRONT YARD SETBACK
EXISTING RESIDENCE
PL
PL
PL
PL
PL
L
PL
PL
PL PROPOSED GARAGE
Δ AREA OF GARAGE CONVERSION TO HABITABLE SPACE
(200)
(200)
(196)
(197)
(198)
(200)
201
198
197
196
195
194
191
201
202
(199)
200
199
198
201
199
193
192
200
198 TW 199.0 BW (197.7) TW 198.5 BW (198.15)
PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 02-09-2022 1/8" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 REMOVE BRICK REMOVE PLANTER WALL REMOVE (E) CONCRETE (E) BRICK PATIO TO REMAIN REMOVE (E) CONCRETE (N) 4'W WALK STEPPING STONE IN GRASS/PLANTING (N) PLANTER (N) PLANTER (N) PA REMOVE (E) DRIVEWAY CONCRETE (N) DRIVEWAY (N) PLANTER (N) 15'W DRIVEWAY WIDEN DRIVEWAY WIDEN DRIVEWAY (E) TREES TO REMAIN 2 - EUCALYPTUS (E) TREE TO REMAIN, 1 - MAYTENUS BOARIA MAYTEN TREE (N) STEPPING STONE (E) WALL TO REMAIN REMOVE WALL REGRADE AJC. PLANTING AREA WIDEN DRIVEWAY TO 15 FEET (N) PROPOSED CONTOUR (E) CONTOUR (N) FIRE PIT ELEV=201.0 (N) STEPS, RISE 6"/TREAD 16" REMOVE STEP AND STOOP REMOVE BRICK PATIO REMOVE (E) TREE REMOVE BRICK PLANTER REMOVE BRICK WALL (N) BBQ COUNTER (N) PA (N) PA (N) FIRE PIT (N) GRILL (N) STEPS, RISE 6"/TREAD 16" (N) STEPS, RISE 6"/TREAD 16" REMOVE CONC. WALK (N) FOUNTAIN (N) FOUNTAIN (N) FLAGSTONE W/ PEBBLE REMOVE (E) TREE REMOVE BERM & WIDEN DRIVEWAY APPROACH REMOVE GATE REMOVE GATE (N) LAWN 4.9% SLOPE (N) LAWN 4.9% SLOPE CITY R.O.W. / DG (N) 54"H 3-RAIL FENCE AT GRADE, (N) TRASH YARD 96.0 SF (E) WALL, TO BE REMOVED REMOVE (E) WALL (N) VEGE BED (N) VEGE BED (N) VEGE BED (N) VEGE BED (N) WALL, 29" MAX. HEIGHT 05-09-2022 L-5B L-4B L-5A L-4A 15'-0"
11'-9 1/2" 1.4% 0.4% (N) WALL, 29" MAX. HEIGHT (N) PA (N) PA (N) PA PROPOSED GRADE (E) BRICK PATIO, REPAIR PATIO AND REUSE BRICK FROM SITE (N) PA (N) LAWN (N) LAWN (N) NATIVE PERENNIAL BORDER (N) NATIVE PERENNIAL BORDER (N) NATIVE PERENNIAL BORDER (N) 9'-6"HIGH TRELLIS T.O.TRELLIS = 211.5 SEE SHEET LD-1 4 - (N) RAISED VEGETABLE BEDS DG (N) DG PATIO BENDER BOARD (E) DRIVEWAY REMOVE CONC, ADD PERMEABLE PAVER (N) PERMEABLE PAVER W/ CONC. CURB/EDGE RESTRAINT WIDEN DRIVEWAY (N) CONC. CURB/EDGE RESTRAINT 4'-11" 17'-11" 9'-0 3/4" 5'-0"
4'-0"
2'-6"
12'-0" 24'-0" TRELLIS OVERALL 30'-6"
9'-0" 3'-7"
11'-6" 4'-0"
11'-8 1/2"
2'-5 1/2"
14'-0"
15'-6"
TRELLIS OVERALL 10'-0"
6'-0" 18'-0" 7'-4"
3'-4"
8'-7"
(N) 8"W WALL
(N) FOUNTAIN BASIN
(N) PA
(N) 4'W WALK, STEPPING STONE W/ PEBBLE
(N) PEBBLE 05-24-2022 3'-6" 8'-0"
2'-6 1/4" 3'-6" 2'-6" 4'-11" 2'-6"
7'-6" 11'-9"
(N) 42"H TRASH YARD WOOD FENCE (N) 5'H WOOD FENCE/GATE
(N) 54"H 3-RAIL FENCE AT GRADE, 07-05-2022 (N) 6" CURB (N) CONC BORDER AT GRADE (N) CONC BORDER AT GRADE (N) CONC BORDER AT GRADE (E) TREES TO REMAIN 2 - DEODAR CEDAR (E) 1 - PINE TREE (E) TREE TO REMAIN 1 DEODAR CEDAR (E) TOYON (E) SUMAC
(E) EUC
(E) TREE TO REMAIN 1 DEODAR CEDAR (E) TREE TO REMAIN 1 DEODAR CEDAR (E) TREE TO REMAIN 1 DEODAR CEDAR 3'-0" WIDEN DRIVEWAY (E) LAMP, REMOVE L-6 -
15'-0"
15'-0"
16'-2 1/4" L-2 SITE PLAN 08-03-2022
204
199.10 TW 198.51 FS
197.80 TW 196.24 FS
195.56 TW 193.01 FS
194.21 TW 191.18 FS
192.45 TW 198.85 FS
188.54 TW 187.10 FS
197.73 TW 197.29 FS
196.59 TW 194.83 FS
195.58 TW 192.78 FS
193.05 TW 190.27 FS
191.37 TW 189.93 FS
202.54 TW
201.81 FS BRICK BRICK BRICK PORCH BRICK ACUNIT CONC
ASPH BERM
ASPH BERM
ASPH BERM
ASPH BERM
ASPH BERM
MAIL BOXES PP ASPH BERM
ASPH BERM
ASPH BERM ASPH BERM
WATER METERS PLANTERRIDGE EL 215.86 HOUSE RIDGE EL 216.98 LAMP LAMP LAMP 40' 20' CREST ROAD EAST 100'
50'
CATCH BASIN W/ MH 12" TREE
50'
RHCA EASEMENT
50'
RHCA EASEMENT 10' RHCA EASE 10' RHCA EASE 10' RHCA EASE 10' RHCA EASE 20' RHCA EASEMENT
20' RHCA EASEMENT
ASPH
ASPH DOOR SILL EL 203.11 DOOR SILL EL 202.81 DOOR SILL EL 203.12 EM " 03 ' 43 ° 41 =Δ N5° 59' 40"W 75.00' 190 195 200 200 185
190
195
200
200
195
200
195 190 190
185
195 180 185 190 195
200 180 185 190 195
200
180
180
200 20'-0" 20'-0" 10'-0" <MeasuredValue> FRONT YARD SETBACK EXISTING RESIDENCE PL PL PL PL PL L PL PL PL PROPOSED GARAGE Δ AREA OF GARAGE CONVERSION TO HABITABLE SPACE (200) (200) (196) (197) (198) (200) (199) PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868 Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 05-09-2022 L-3 MATERIAL PLAN 1/8" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 (N) PLANTER (N) PLANTER (N) PA (N) PLANTER (E) TREE TO REMAIN (E) TREE TO REMAIN LOMPOC FLAGSTONE (E) WALL TO REMAIN FIRE PIT WOOD STAMPED CONCRETE BRICK STAIRS BBQ COUNTER (N) PA (N) PA (N) FIRE PIT 36" GRILL BRICK STEPS BRICK STEPS BOULDER BUBBLER WATER FEATURE W/ PEBBLE AT BASE FOUNTAIN PEBBLE 201 LAWN LAWN CITY R.O.W. / DG 3-RAIL FENCING WESTERN RED CEDAR, PAINTED WHITE (N) VEGE BED (N) VEGE BED (N) VEGE BED (N) VEGE BED RAISED BRICK VEGETABLE BEDS WOOD STAMPED CONCRETE WALL 15'-0" 11'-9 1/2" WOOD STAMPED CONCRETE WALL (N) PA (N) PA (N) PA (E) BRICK PATIO, REPAIR PATIO AND REUSE BRICK FROM SITE (N) PA (N) PA (N) LAWN (N) LAWN NATIVE PERENNIAL BORDER NATIVE PERENNIAL BORDER NOTE: · REUSE BRICK FROM SITE 1 1 2 2 2 3456 1 PERMEABLE PAVER CASCADE CORTE BY ORCO SIZE: 4.92" X 9.84" COLOR: TBD PATTERN: HERRINGBONE 2 BRICK PATTERN: SEE PLAN BRICK PATIO, SAND SET 3 COLOR CONCRETE COLOR: MESA BEIGE (BY SCOFIELD) FINISH: TBD 4 FLAGSTONE LOMPOC 5 DECOMPOSED GRANITE COLOR: TBD 6 WOOD STAMPED CONCETE COLOR: MESA BEIGE 6 6 DRY STACKED STONE WALL DG PATIO 4 5 2 7 FOUNTAIN 7 WATER TABLE FOUNTAIN BY STONE FOREST NATIVE PERENNIAL BORDER 4 LOMPOC FLAGSTONE 5 WOOD FENCE & GATE, WESTERN RED CEDAR, PAINTED WHITE 6 6 BRICK STEPS 4 BRICK WALK 4 FLAGSTONE PEBBLE LOMPOC FLAGSTONE W/ PEBBLE 4 4 WOOD GATE & FENCE (N) TRASH YARD 114.62 SQ.FT. (N) STEEL TRELLIS, SEE SHEET LD-1, STRUCTURAL SEE ARCHITECT'S PLAN 05-24-2022 3 3 BOULDER STEPS 08-03-2022 205
205 200 195 190 185 180 175 205 200 195 190 185 180 175 PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 05-09-2022 L-4 SECTION 1/4" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 FOUNTAIN PEBBLE TRELLIS ELEV = 211.5 DETAIL SEE SHEET LD-1 9'-6" FS 202.0 FS 203.0 FIREPIT 201.0 FS 199.5 FS 201.0 EXISTING SLOPE 18"H FIREPIT FOUNTAIN BASIN PROPERTY LINE LAWN WITH FLAGSTONE PATIO PATIO WITH STEPPING STONE AND PEBBLE 2 - STEPS 6" RISE EX BLDG 2'-5" 2 - STEPS 6" RISE 3 - STEPS 6" RISE PA A - ELEVATION PATIO DGWALL BEYOND TW 199.5 4.9% BENDER BOARD BENTGRASS NATIVE BORDER MIX 4.9%BENDER BOARD STEPPING STONES PA PA 30.6% PROPOSED GRADE EXISTING GRADE EX BLDG
PROPERTY LINE B - ELEVATION
1'-10" EXISTING SLOPE 05-24-2022
EASEMENT
EASEMENT 07-25-2022 08-03-2022
206
205 200 195 190 185 180 175 205 200 195 190 185 180 175 PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 05-09-2022 L-5 SECTION 1/4" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 PROPERTY LINE TW 197.96 FS 200.2 18"H VEGE BED PROPOSED GARAGE 3'W WALK PA A - ELEVATION 18"H VEGE BED TW 198.85 1'-6" 2'-5 1/4" 2'-6" BENDER BOARD BENDER BOARD DG DG DG PA 13.7% 17.1% EXISTING SLOPE SEE ARCHITECT'S PLAN PROPERTY LINE TW 199.5 4.9% BENDER BOARD PA PA 4'W WALK BOULDER STEPS NATIVE BORDER MIX 3'-0" BENTGRASS PROPOSED GRADE EXISTING GRADE EX BLDG B - ELEVATION EXISTING SLOPE TW 201.6
EASEMENT
EASEMENT
8 1/2" 05-24-2022 08-03-2022 27.8%
207
200 195 190 185 PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 07-05-2022 L-6 FENCE AS SHOWN RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 A - FENCE ELEVATION - SOUTHERN SIDE PROPERTY LINE SCALE: 1" = 1'-0" _C _B EXISTING GRADE 8'-0" (TYP.) C - 3-RAIL FENCE ELEVATION SCALE: 1" = 1'-0" 4X4 WESTERN RED CEDAR PRINTED WHITE 2X6 WESTERN RED CEDAR PRINTED WHITE 3"
54" FROM GROUND LEVEL 8'-0" CITY-APPROVED CONCRETE FOOTING 1'-3" 1'-3" EXISTING GRADE 5'-10" 5'-10" EXISTING GRADE CITY-APPROVED CONCRETE FOOTING 6X6 POST NOTE: TRASH AREA FENCE TO BE WESTERN RED CEDAR PRINTED WHITE CAP 1X6 B - TRASH YARD FENCING ELEVATION SCALE: 1" = 1'-0" 3'-6" FROM TRASH YARD FF TO TOP OF FENCE 3-RAIL FENCE BY THE EASEMENT PROPOSED GRADE 208
19'-0"
9'-6" 24'-0" 2'-6"
6" 4" 4" 7" 2'-6" 4" 7" 2'-6" 19'-0" 2'-6"
14'-0"
10'-6" 1'-9" 24'-0" 6" X 6" STEEL POSTS 4" X 4" STEEL RAFTERS WELDED 11" O.C. TO 6" X 6" STEEL BEAMS 9'-6"HIGH WELDED STEEL TRELLIS PAINTED TO COORDINATE WITH EXISTING HOME 14'-0" 1'-9" 10'-6" 1'-6" 9'-6"
6" 4" 9'-6"HIGH WELDED STEEL TRELLIS PAINTED TO COORDINATE WITH EXISTING HOME 4" X 4" STEEL RAFTERS WELDED 11" O.C. TO 6" X 6" STEEL BEAMS 6" X 6" STEEL POSTS FOOTING & SLAB SEE ENGINEERING DETAIL 4" X 4" STEEL RAFTERS WELDED 11" O.C. TO 6" X 6" STEEL BEAMS 6" X 6" STEEL POSTS FOOTING & SLAB SEE ENGINEERING DETAIL 9'-6"HIGH WELDED STEEL TRELLIS PAINTED TO COORDINATE WITH EXISTING HOME ELEVATION: TRELLIS - FRONT ENLARGEMENT: TRELLIS - PLAN ELEVATION: TRELLIS - SIDE PROJECT TITLE SHEET TITLE CHECKED: DRAWN BY: DATE: REVISIONS PROJECT NO. SHEET N0. XREF FILE: SCALE: E-mail: [email protected] (310) 377-5868
Richie-Bray, Inc. LANDSCAPE ARCHITECTURE 904 Silver Spur Road #395 Rolling Hills Estates, CA 90274 07-22-2022 LD-1 TRELLIS DETAILS 1/4" = 1'-0" RECORD OF SURVEY AS PER BK 59 PG 8 TO 10 OF RECORD OF SURVEY LOT 51 APN 7567-009-023 SATO RESIDENCE 2 FLYING MANE ROAD ROLLING HILLS, CA 90274 209
Agenda Item No.: 9.B
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST
FOR APPROVAL OF A SITE PLAN REVIEW TO DEMOLISH AN
EXISTING RESIDENCE AND CONSTRUCT A NEW 5,215-SQUAREFOOT SINGLE-FAMILY RESIDENCE AND RELATED IMPROVEMENTS INCLUDING NON-EXEMPT GRADING; VARIANCE TO CONSTRUCT A
FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK AREA AND
CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A 1,428-
SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON
A PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF),
ROLLING HILLS, CA (NEVENKA LCC)
DATE: September 12, 2022
BACKGROUND:
On August 16, 2022, the Planning Commission conducted a field trip public hearing at the site in the morning and continued the public hearing to the evening meeting. Members of the public were allowed to participate at both meetings. At the evening meeting, the Planning Commission voted 3-0 (Chelf and Kirkpatrick recused due to proximity; Douglass participated out of necessity for a quorum) to adopt Resolution No. 2022-13 approving a major modification to Zoning Case No. 21-02 to add a basement, staircase, light well, and retaining wall to a previously approved project.
The project was originally approved by the Planning Commission on June 21, 2022, with adoption of Resolution No. 2022-07. However, the applicant decided to revise the plan to include a basement entirely underneath the footprint of the residence. A major modification was required because a staircase, light well, and retaining wall, which were not part of the original approval, would encroach into the required side yard setback.
On May 26, 2022, the Traffic Commission held a meeting to discuss the location of the driveway and apron and recommended to the City Council approval with a condition that the front hedge be removed or trimmed to no more than 24 inches to protect line of sight. 210
Zoning, Location, and Lot Description
The property located at 11 Flying Mane Road is zoned RAS-1 and has a net lot area of 0.9 acre (39,556 square feet). However, for purposes of calculating net lot area, Rolling Hills Municipal Code (RHMC) Section 17.16.060(A) indicates that properties less than an acre are to be considered an acre (43,560 square feet). Only one building pad exists on the property and is located at the highest portion adjacent to the roadway easement.
The lot is developed with a 5,292-square-foot single-family residence built in 1953. In 1962, the Planning Commission approved a variance for an indoor swimming pool and structure to encroach into the required 20-foot side yard setback by eight feet. The pool was constructed in late 1963. In 1968, the Planning Commission re-approved the variance on a technicality that it originally expired before the pool was completed.
The existing residence is located 30 feet from the front roadway easement, 10 feet from the northern side property line, and eight feet from the southern side property line. The rear property line is located downslope of the building pad over 250 feet to the west. Since the house was built prior to the City’s incorporation, the front and northern side setback are considered legal nonconforming; as mentioned, the southern side setback was reduced with approval of a variance.
DISCUSSION:
Applicant Request
Subsequent to the Planning Commission's approval of the project on June 21, 2022, the property owners decided to include a 1,428-square-foot basement underneath the proposed footprint of the residence. The basement will include an indoor pool, gym, bathroom, and bedroom. The project includes a four-foot-wide staircase leading to a light well into the basement, which is in the side yard setback.The staircase and light well are supported by a retaining wall, which will retain a height of no more than five feet of dirt. The non-retaining portion of the wall is no higher than three-and-a-half feet, and acts as a safety barrier for the adjacent easement.
Site Plan Review
The applicant requests a major modification to modify the approved site plan and variances by: (1) adding a 1,428-square-foot basement under the footprint of the residence; (2) constructing a staircase and maximum five-foot-high retaining wall in the side yard; and (3) adjusting the non-exempt grading from a total of 6,687 cubic yards (CY) and 57 CY of export to 5,800 CY and 410 CY of export.
Non-exempt grading
The applicant originally requested a total of 6,687 CY of grading, including 57 CY of export.
The major modification reduces the total grading to 5,800 CY, but increases the export to 410 CY due to the staircase and lightwell. Excavation for the basement is exempt and could be exported from the site without relief from the Code.
Retaining Walls
Apart from the retaining walls that were approved as part of the original project, the basement will require a retaining wall for the staircase and light well. The maximum height of the retaining portion of the wall is five feet with an average height of two-and-a-half feet. Pursuant 211
to RHMC Section 15.04.060, basements walls must not exceed a height of five feet above finished grade at any point, except for a light well. Furthermore, the staircase and light well must be incorporated into the overall design of the building so that it does not give an appearance of a separate story. The retaining wall will be hidden from view from the adjacent easement.
Variances
The major modification amends the variance request by adding a retaining wall for the staircase and light well in the side yard setback. A variance is also required to export of 410 CY of dirt, which is an increase from the 57 CY of the originally approved plan.
Variance request to allow a new five-foot-high retaining wall within the side yard setback Pursuant to RHMC Section 17.16.150(F-G), retaining walls are permitted in setback areas if they do not exceed three feet in height, do not require grading, and are located along a walkway; or if they do not exceed three feet in height and are necessary to improve drainage or prevent slope erosion and are not in an easement, unless approved by the Association.
Such walls must be screened from the public right-of-ways, easements and adjacent properties with appropriate landscaping.
The applicant is requesting a modification to the variance to allow for a retaining wall up to five feet in height for a new staircase and light well for a basement. The retaining wall will be located in the side setback approximately 16 feet from the property line and will be approximately 20 feet long. The portion of the wall which is retaining will taper to six inches toward the front of the property.
Variance request for non-exempt grading
Pursuant to Section 17.16.230, no export or import of cut or fill material shall be permitted in connection with any grading performed in the City, unless otherwise permitted by the provisions of Title 15 of the Code. The project does not meet the exemptions in Title 15 in that grading consists of 5,800 CY total and covers nearly the entire building pad and set aside area for the future stable and corral. Additionally, 410 CY of export is required.
MUNICIPAL CODE COMPLIANCE
Lot Coverage
The proposed structural coverage on the lot will be 6,484 square feet, or 14.8% of the lot, which is less than the lot coverage limitation of 20% maximum. The proposed total coverage including structures and flatwork will be 9,678 square feet or 22.2% of the lot area, which is less than the lot coverage limitation of 35% maximum.
Area of Disturbance
The project site has been previously disturbed due to development of the existing residence.
The proposed project will add 2,124 square feet of disturbance for a total of 12,521 square feet, or 28.7% of the net lot area.
Environmental Review
The proposed project has been determined to not have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts a single-family residence, swimming pool, and accessory structures. 212
Public Participation
None received.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings.
1. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a Site Plan Review application.
2. No project which requires Site Plan Review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made:
3. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance;
4. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot;
5. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences;
6. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls);
7. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area;
8. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course;
9. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas;
10. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and
11. The project conforms to the requirements of the California Environmental Quality Act.
12. If all of the above findings cannot be made with regard to the proposed project, or cannot be made even with changes to the project through project conditions imposed by City staff and/or the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR VARIANCES
17.38.050 Required Variance findings.
In granting a variance, the Commission (and Council on appeal) must make the following findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous 213
Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Vicinity Map - 11 Flying Mane Road.pdf
Development Table (ZC 21-02)_Mod1.pdf
11 Flying Mane - vicinity-proximity map.pdf
2022-13_PC_Resolution_11FlyingManeRoad_ZC 21-02mod_E.pdf 2022-07_PC_Resolution_11FlyingManeRoad_ZC 21-02_E.pdf
11 Flying Mane - Amended Plans Part 1 - 220725.pdf
11 Flying Mane - Amended Plans Part 2 - 220725.pdf
214
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 21-02
Site Plan Review, Variance
OWNER Nevenka LLC
ADDRESS 11 Flying Mane Road, Rolling Hills, CA 90274 SITE 1,000’
215
*Allowable deductions; excluded from Total Structure Area/Total Structural Coverage **Future stable not part of project
^Actual net lot area is 39,556 SF but per Code it is rounded to 1 acre (43,560 SF) Development Table Zoning Case No. 21-02, Modification No. 1 (11 FLYING MANE ROAD)
Site Plan Review and Variance PAD 1 PAD 2 TOTAL
RAS-1 Zone Setbacks
Front: 50 ft. from front easement line
Side: 20 ft. from side property line
Rear: 50 ft. from rear easement line
Single family
residence, garage,
pool, equipment,
entryways (SF)
Future Stable
(SF)
Pad/Net Lot Area 8,780 1,000 43,560^
Residence 4,795
Garage 420
Swimming Pool/Spa 485
*Pool Equipment 85
Stable (min. 450 SF) 450**
Attached Covered Porches 396
*Outdoor Barbecue 15
Service Yard 288
Basement 1,428
Total Structure Area 6,484 450** 6,484
Total Structure Area (excluding
exempt structures)
6,340
Total Structural Coverage (20% max) 14.8%
Total Flatwork 3,338
Total Structural and Flatwork 9,678
Total Lot Coverage (35% maximum) 22.2%
Building Pad Coverage
(Policy: 30% maximum)
73.1% 45%**
Disturbed Area (40% maximum; up to
60% with slopes less than 3:1)
12,521
28.7%
Grading 3,105 CY cut
2,695 CY fill
5,800 CY
410 CY export
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
FD. 2" I.P. &
WOOD
PLUG, FLUSH, ACCEPTED
PER
R.S. 59, PGS. 8-10
I.P. &
TAG, RE
122,
R.S. 59, PGS. 8-10
ESTAB. AT REC. RADIAL
DIST. (341.34')
FROM
NE
PER R.S. 59, PGS. 8-10
FD. 3/4" REBAR, NO CAP,
NO REF., N60°
36 0' 9
W" , 0.58'
FROM
PROPERTY CORNER
ES
TA
B. AT
REC. CA
L
C.
D
E
LTA (17°2
7'12")
A
L
O
N
G
C
U
RV
E
F
RO
M
N
W
P
E
R
R.S. 5
9, PG
S. 8-10
ESTAB. AT
REC. CALC.
D
E
LTA (9
°
5 3
1' 9") ALO
N
G
C
U
RVE
F
RO
M
N
W
P
E
R
R.S. 5
9, PGS. 8-1
0 N
7 3
°
1 1'0
6" E
3 2
6.7 0'
N 05°58'24" W
78.33'
N
63°
1 2
5' 9"
E
(RADIAL)
34 1.34'
20.00' 32
1.34'
2 0.0
0' 3
0 6.7
0'
N 73°06'18" E
(RADIAL)
(RADIAL)
N
61°45
4' 0"
E
=09°53'19" R=700.00' L=120.81' T=60.56'
=09°53'27"
R=720.00' L=124.29' T=62.30'
N 25°35'54" W
103.57'
=
0 1
°
27 1' 9"
R
=
700.00'
L
=
1 7.78'
T
=
8.89'
WATER
VALVE
1 0'
CITY
OF
ROLLING
HILLS,
BY, ET
AL, VERSUS
BENT, ET
AL.,
SAID
STATE
OF
CALIFORNIA,
OF
SAID
COUNTY, DESCRIBED
MAP
FILED
IN
RECORD
OF
2 AND
PARCEL
NO. 3,
22419, PAGE
401, OF
ON
RECORD
OF
1440
41 04
1430
41 03
1420
1420
1410
1410
1400
1400
1390
1390
1380
1380
1370
1370
1360
1360
1350
1350
1340 1340
FLYING MANE ROAD
(40'WIDE PRIVATE STEET)
2 0' 2
0'
20' 20'
4 0'
E
W
WM
WM
{
1436' - 0"
FOOTPRINT OF (E) HOME TO BE REMOVED
LINE OF ROOF OVERHANG
POOL
13' - 5 1/2"
40' - 2"
3' - 0"
3' - 0"
3' - 0"
3' - 0"
PROPOSED 5,215 SF FOOTPRINT
1-STORY SFD
FFE: 1436.0'
(E) RUBBLE WALLS TO BE
REMOVED
(N) 24" TALL RUBBLE
WALL TO REPLACE (E)
LINE OF (E) DRIVEWAY
TO BE REMOVED
1433' - 6"
1428' - 3"
TW
TW
1428' - 3"
TW
1433' - 6"
TW
1425' - 0"
1425' - 0" TW
TW
1429' - 0"
TW
FS
1426' - 1"
TW
1431' - 0"
TW
1431' - 11"
1431' - 8" TW
TW
1433' - 6"
TW
1433' - 6"
TW
1436' - 0"
1436' - 0"
1438' - 10"
1438' - 6"
1438' - 0"
1437' - 6"
1437' - 0"
1436' - 6"
1436' - 0"
EASEMENT
10' - 0" 10' - 0"
EASEMENT
10' - 0" 10' - 0"
SYSB
20' - 0"
SYSB
20' - 0"
50' - 0"
RYSB
50' - 0"
RYSB
50' - 0"
1440' - 0"
TW
1443' - 10"
TW
TW
TW
1443' - 10"
1435' - 6"
TW
FS
LINE OF (E) PATIO
TO BE REMOVED
NEW DRIVEWAY
(750 SF)
18' - 0"
NEW CONCRETE PADS,
STEPPING WALKWAY
1435' - 10"
FS
RETAINING WALL #1 -
134'-0" LENGTH
AVG HT 2'-6"
MAX HT 5'-0"
RETAINING WALL #2 -
88'-0" LENGTH
AVG HT 2'-6"
MAX HT 5'-0"
POOL SURGE BASIN
1431' - 11"
TW
RETAINING WALL #3 -
84'-0" LENGTH
AVG EXPOSED HT 3'-0"
MAX EXPOSED HT 5'-0"
NEW PATIO
ENTRY
COURTYARD
NORTH
9' - 0"
SET ASIDE FOR FUTURE
STABLE AND CORRAL
35' - 0"
12' - 11 1/2"
40' - 0"
25' - 0"
3' - 0"
6' - 0"
FYS
B
30' - 0"
EAS
E
M
E
N
T
20' - 0"
POCHE REGION INDICATING
EXTENT OF EXISTING
BUILDING PAD - 7,568 SF
POCHE REGION INDICATING
FOOTPRINT OF PROPOSED
NEW SFD - 5,215 SF
CROSS-HATCHED REGION
INDICATING EXTENT OF PROPOSED
BUILDING PAD - 8,865 SF
LINE OF ROOF EAVE PROJECTION
3' - 0"
4' - 5"
12' - 0"
3' - 0"BBQ
2' - 0"
7' - 0"
(E) POWER POLE TO
SERVE NEW RESIDENCE
NEW CONC DRIVEWAY,
28% OF NET FRONT YARD
5% SLOPE
3% SLOPE
2% SLOPE
NEW SEPTIC TANK
AND LEACH FIELD
53' - 8 1/2"
63' - 8 1/2"
38' - 3"
90' - 5 1/2"
43' - 2"
30' - 0"
106' - 7"
115' - 2 1/2"
9 FLYING MANE RD.
15 FLYING MANE RD.
12 FLYING MANE RD.
10 FLYING MANE RD.
17' - 11 1/2"
37' - 11 1/2"
ACCESSORY STRUCTURE AT
15 FLYING MANE RD.
2' - 6"
1440' - 0"
TW
1438' - 10"
TW
PLANTER WALL
3'-0" HEIGHT
POOL EQUIP PAD
6' - 6"
12' - 10"
1424' - 0"
FS
4' - 0"
LIGHTWELL
DN
1436' - 1"
ARCHITECTURAL
A 0.01 COVERSHEET
A 0.02 PROPERTY SURVEY
A 1.01 SITE LIGHTING DIAGRAM
A 2.01 BASEMENT PLAN
A 2.02 FIRST FLOOR PLAN
A 2.03 ROOF PLAN
A 2.04 FIRST FLOOR REFLECTED CEILING PLAN
A 3.01 EXTERIOR ELEVATIONS
A 3.02 EXTERIOR ELEVATIONS
A 4.01 BUILDING SECTIONS
A 4.02 BUILDING SECTIONS
A 7.02 PROPOSED EXTERIOR FINISHES
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
COVERSHEET
A 0.01#11 FLYING MANE ROLLING HILLS, CA 90274
1/16" = 1'-0" 1
PLOT PLAN
VICINITY MAP
PROJECT ADDRESS:
11 FLYING MANE RD
ROLLING HILLS, CA 90274
SCOPE OF WORK:
NEW ONE-STORY SINGLE FAMILY DWELLING WITH BASEMENT, SWIMMING POOL AND SPA,
SITE RETAINING WALLS AND GRADING
LEGAL DESCRIPTION:
ASSESSOR'S PARCEL NUMBER:
LOT SIZE:
ZONE:
CONSTRUCTION TYPE:
YEAR BUILT:
NUMBER OF STORIES:
(E) FLOOR AREA:
PROPOSED FLOOR AREA:
PROPOSED BASEMENT AREA:
REQUIRED BUILDING SETBACKS:
FRONT YARD
SIDE YARD
REAR YARD
MAXIMUM BUILDING HEIGHT ALLOWED:
(E) ROOF RIDGE HEIGHT:
EXISTING BUILDING PAD AREA :
PROPOSED BUILDING PAD AREA :
GRADING QUANTITIES :
TOTAL CUT
TOTAL FILL
EXPORT
ALLOWABLE EXPORT
(POOL AND BASEMENT)
LOT H, RANCHO LOS PALOS VERDES
7567 009 025
1.17 AC / 50,956 SF
RAS-1
V - B (SPRINKLERED PER NFPA 13-D)
1953
SINGLE STORY WITH BASEMENT
5,292 SF
5,215 SF
1,428 SF
30'-0"
20'-0"
50'-0"
ONE-STORY
17' - 8"
7,568 SF
8,780 SF
3,105 CY
2,695 CY
410 CY
410 CY
PROJECT DESCRIPTION
SHEET LIST
PROJECT DIRECTORY
OWNER:
NEVENKA LLC
11 FLYING MANE RD.
ROLLING HILLS, CA 90274
ARCHITECT/ APPLICANT:
JOHN RUZICKA, AIA, LEED AP
2422 GATEWOOD ST
LOS ANGELES, CA 90031
(310) 597-9668
[email protected]
STRUCTURAL ENGINEER:
NAMVAR ASSOCIATES
231 VISTA DEL MAR, SUITE D
REDONDO BEACH, CA 90277
(310) 540-7788
[email protected]
CIVIL ENGINEER:
BOLTON ENGINEERING CORP.
25834 NARBONNE AVE. SUITE 210
LOMITA, CA 90717
(916) 790-8550
[email protected]
3D VIEW
GEOTECHNICAL ENGINEER:
COAST GEOTECHNICAL, INC.
1200 WEST COMMONWEALTH
FULLERTON, CA 92833
(714) 870-1211
[email protected]
SURVEYOR:
CHRIS NELSON & ASSOCIATES, INC.
31238 VIA COLINAS SUITE H
WESTLAKE VILLAGE, CA 91362
(818) 991-1040
X
LANDSCAPE ARCHITECT:
NATURAL ART LANDSCAPE
2715 CASIANO RD
LOS ANGELES, CA 90077
[email protected]
GENERAL CONTRACTOR:
John Mackenbach
Mackenback Construction
PO BOX 823
Palos Verdes Estates, CA 90274
(310) 971-6429
[email protected]
CIVIL ENGINEERING
C0.0 COVERSHEET
C0.1 TOPOGRAPHIC SURVEY
C1.1 ENLARGED SITE PLAN : MAIN RESIDENCE
C1.2 ENLARGED SITE PLAN : FUTURE STABLE
C2.0 SITE SECTIONS
LANDSCAPE DESIGN
1.0 CONCEPT PLANTING PLAN
1.1 CONCEPT WATER USAGE CALCULATIONS
238
A 0.02
239
UP
5 A 4.02
__________________
4 A 4.02
__________________
4 A 4.02
__________________
A 3.02
2 A 3.01
1 A 3.01
2 A 3.02
1 1
A 4.01
__________________
1 A 4.01
__________________
27' - 10"
46' - 0"
11' - 6"
GYM
EQUIPMENT
AND STORAGE
INDOOR POOL
60" DEEP
30' - 0"
4' - 4 1/2"
SAUNA
BEDROOM 5
BATHROOM
9' - 4"
14' - 10"
8' - 1 1/2"
23' - 5"
FOOTPRINT OF HOME
1424' - 0"
EQUIP. PAD
1425' - 6"
4' - 6"
6' - 0"
LIGHTWELL
14' - 3"
CLOSET
STEAM SHOWER
14' - 0"
UP
1429' - 10" 1430' - 10"
POOL SLAB SPA SLAB
30' - 6" 9' - 6"
13' - 4 1/2"
4' - 0"
4' - 0"
3' - 0" 6' - 6"
4' - 0" 5' - 1 1/2"
3' - 0"
FOOTPRINT OF HOME
6 A 4.02
__________________
6 A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
BASEMENT PLAN
A 2.01#11 FLYING MANE ROLLING HILLS, CA 90274
3/16" = 1'-0"
1 PROPOSED BASEMENT
240
16' - 4"
10' - 7"
12' - 11 1/2" 4' - 0 1/2"
5' - 6"
21' - 1 1/2"
22' - 0" 7' - 0"
13' - 4"
10' - 8 1/2"
14' - 10 1/2"
13' - 9"
W
D
5' - 10 1/2"
FIREPLACE
2' - 4"
FAMILY ROOM
LIVING ROOM
ENTRY
COURTYARD
STUDY
MASTER BEDROOM
MASTER BATH
SHOWER
WC
MASTER CLOSET
BEDROOM 2
BATH 2
POWDER
LAUNDRY
CHEF'S KITCHEN
KITCHEN
DINING ROOM
ENTRY
GARAGE
CLOSET
BEDROOM 3
BEDROOM 4
CLOSET 3
BATH 3
CLOSET 4
BATH 4
TV
POOL BATH
40' - 2"
POOL
FOOTPRINT OF EXISTING
HOME TO BE REMOVED
LINE OF ROOF OVERHANG
COVERED PORCH
4' - 1"
13' - 3"
10' - 2"
TRASH YARD
25' - 1"
SPA
2 A 4.01
__________________
2 A 4.01
__________________
SKYLIGHT
ABOVE, TYP.
30' - 0" 8' - 1" 12' - 4 1/2"
OPEN PATIO
1436' - 0"
DRIVEWAY
VIEW DECK
1436' - 0"
1429' - 3"
1425' - 8"
1421' - 0"
SYSB
20' - 0"
SYSB
20' - 0"
STORAGE
COAT
STO
RAG
E
71' - 4"
3 A 4.02
__________________
EASEMENT
10' - 0"
15' - 4" 15' - 4"
5' - 1 1/2"
13' - 1"
5' - 8" 11' - 0"
2' - 3" 3' - 6" 8' - 0 1/2"
REF
FZR
WINE
4' - 0 1/2"
5 A 4.02
__________________
1428' - 3"
1433' - 6"
3' - 0"
2' - 11"
2' - 11"
6' - 0" 3' - 0"
4 A 4.02
__________________
4 A 4.02
__________________
WATER FILTER
A 3.02
2 A 3.01
1 A 3.01
2 A 3.02
1 1436' - 0"
1431' - 0"
42" GLASS GUARDRAIL
1433' - 0"
D.G./STEPPING STONE
ACCESS PATH ON GRADE
12' - 6"
5' - 11"
6' - 6"
6' - 3"
11' - 0"
NICHE
7' - 1 1/2"
13' - 0"
7' - 1 1/2"
1 A 4.01
__________________
1 A 4.01
__________________
2' - 3"
13' - 3 1/2"
13' - 9 1/2"
21' - 1 1/2"
10' - 0 1/2"
3' - 11 1/2" 3' - 1" 3' - 0"
6' - 5 1/2"
17' -
2 1/2
1 "
9' -
2 1/2"
10' - 0"
19' - 1 1/2"
BBQ
7' - 0"
2' - 0"
NORTH
OPEN CORNER
FIREPLACE
S
S
S
S
S
S
ATTIC ACCESS
ABOVE
ATTIC ACCESS
ABOVE
NEW 400A
ELECTRICAL SERVICE
(E) POWER POLE
NEW PAINTED REDWOOD FENCE
TO SCREEN TRASH YARD
5' - 0"
TANKLESS H.W.
8' - 6"
RECESSED AUTOMATIC
POOL COVER
RAISED
PLANTER
RAISED
PLANTER
1438' - 10"
TW
HALL
12' - 0"
4' - 0"
1436' - 0"
DN
CLOSET
OPEN TO
BELOW
LINE OF BASEMENT
DN
6 A 4.02
__________________
MECHANICAL VENTILATION CAPABLE OF 50 CFM
EXHAUSTED TO EXTERIOR (R303.3)
COMBINATION SMOKE AND CARBON MONOXIDE
DETECTOR, HARD-WIRED (R314 & 315) S
SYMBOLS LEGEND
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
FIRST FLOOR PLAN
A 2.02#11 FLYING MANE ROLLING HILLS, CA 90274
3/16" = 1'-0"
1 PROPOSED FIRST FLOOR
241
2 A 4.01
__________________
2 A 4.01
__________________
1436' - 0"
3 A 4.02
__________________
5 A 4.02
__________________
4 A 4.02
__________________
4 A 4.02
__________________
4.0:12
4.0:12
4.0:12
4.0:12
3' - 1"
A 3.02
2 A 3.01
1 A 3.01
2 A 3.02
1 1
A 4.01
__________________
1 A 4.01
__________________
1451' - 3"
1435' - 10"
1436' - 0"
NORTH
STONE-CLAD
MASONRY CHIMNEY
8' - 0"
3' - 0"
1445' - 4"
1445' - 4"
1451' - 3"
LINE OF WALL BELOW, TYP.
12' - 0"
30' - 0"
NOTE: EAVE ELEVATION IS UNIFORM AT 8'-6" ABOVE
FINISH FLOOR AROUND PERIMETER OF HOME
STONE-CLAD
MASONRY CHIMNEY
4.0:12
4.0:12
4.0:12
9'-3" PLATE HEIGHT 9'-3" PLATE HEIGHT
9'-3" PLATE
H
EIG
HT
9'-3" PLATE
H
EIG
HT
9'-3" PLATE HEIGHT
8'-0" PLATE HEIGHT
9'-9" PLATE HEIGHT 9'-9" PLATE HEIGHT
9'-3" PLATE HEIGHT
PLATE HEIGHT NOTES
374.0 LF OF ROOF PERIMETER 100.0%
54.0 LF WITH 8'-0" PLATE HEIGHT (PORCH) 14.5%
283.75 LF WITH 9'-3" PLATE HEIGHT 75.9%
36.25 LF WITH 9'-9" PLATE HEIGHT 9.6%
EAVE HEIGHT AT 8'-0" A.F.F. 100.0%
4' - 1"
3' - 1"
3' - 1"
3' - 1"
4' - 1"
3' - 1"
POOL BELOW
8'-0" PLATE HEIGHT8'-0" PLATE HEIGHT
6 A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
ROOF PLAN
A 2.03#11 FLYING MANE ROLLING HILLS, CA 90274
1/4" = 1'-0"
1 PROPOSED ROOF PROPOSED ROOF MATERIAL SPECIFICATION
242
31' - 0 1/2"
20' - 6"
42" GLASS GUARDRAIL
IN RECESSED SHOE
POWDERCOATED ALUMINUM
GUTTER (DARK GREY)
STUCCO FINISH ON
SITE RETAINING WALLS
1436' - 0"
FINISH FLOOR
15' - 3 1/2"
6' - 4"
8' - 0"
8' - 0"
17' - 7 1/2"
22' - 9 1/2"
4' - 2"
CONCRETE TILE ROOF, DARK CHARCOAL COLOR
1X5 HORIZONTAL WOOD SIDING WITH 1/8" SQUARE
GROOVE O/ BUILDING PAPER O/ 1-HR RATED
DENSGLASS SHEETING (PAINTED WHITE)
SATIN ALUMINUM FRAME DOORS AND
WINDOWS, TYP.
1.25" WIDE TRIM (PAINTED WHITE)
SOLID WOOD FASCIA (PAINTED DARK GREY)
FREEFORM ROUGH STONE
CLADDING AT CHIMNEY
21' - 0"
1436' - 0"
FINISH FLOOR
15' - 3 1/2"
1' - 4" 1' - 4"
EXTERIOR WALL SCONCE,
TYPICAL. ALL EXTERIOR
LIGHTING TO BE SHIELDED
DOWNLIGHTS
8' - 0"
LINE OF BASEMENT EXTENTS (BEYOND)
LINE OF STAIR AND EGRESS WINDOW (BEYOND)
3' - 6"
LINE OF NATURAL AND FINISH GRADE 6
A 4.02
__________________
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
EXTERIOR ELEVATIONS
A 3.01#11 FLYING MANE ROLLING HILLS, CA 90274
1/4" = 1'-0"
1 EAST ELEVATION
1/4" = 1'-0"
2 WEST ELEVATION
243
CONCRETE TILE ROOF, DARK GREY COLOR
SKYLIGHT, TYP.
1X5 HORIZONTAL WOOD SIDING WITH 1/8" SQUARE
GROOVE O/ BUILDING PAPER O/ 1-HR RATED
DENSGLASS SHEETING (PAINTED WHITE)
SATIN ALUMINUM FRAME DOORS AND
WINDOWS, TYP.
1.25" WIDE TRIM (PAINTED WHITE)
SOLID WOOD FASCIA (PAINTED DARK GREY)
WOOD GARAGE DOOR,
PAINTED WHITE
CUSTOM SOLID OAK
ENTRY DOOR
EQ EQ
6' - 4"
1' - 8"
4' - 10 1/2"
5' - 0"
6' - 4"
5' - 0"
5' - 0"
3' - 3"
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
EXTERIOR ELEVATIONS
A 3.02#11 FLYING MANE ROLLING HILLS, CA 90274
1/4" = 1'-0"
2 NORTH ELEVATION
1/4" = 1'-0"
1 SOUTH ELEVATION
244
CRAWLSPACE CRAWLSPACE 2' - 4"
ENTRY COURTYARD
LIVING ROOM
POOL
1436' - 0"
1432' - 0"
1429' - 0"
1432' - 6"
1436' - 0"
1428' - 0"
SURGE BASIN
TOW (VARIES)
TOW (VARIES)
8' - 0"
15' - 3 1/2"
8' - 0"
9' - 3"
9' - 9 1/2"
16' - 4 1/2"
21' - 9" 20' - 1 1/2" 12' - 11 1/2" 8' - 0"
POOL
1431' - 3"
1436' - 0"
3' - 2 1/2"
1428' - 0"
SURGE BASIN
TOW (VARIES)
TOW
1430' - 6"
WATERLINE
1426' - 6"
TOW
FAMILY ROOM DINING ROOM
9' - 9"
9' - 3"
8' - 0"
8' - 11 1/2"
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
BUILDING SECTIONS
A 4.01#11 FLYING MANE ROLLING HILLS, CA 90274
1/4" = 1'-0"
2 SECTION 2
1/4" = 1'-0"
1 SECTION 1
245
EASEMENT
5' - 0" 3' - 0"
10' - 0" 1' - 0" 9' - 0"
CRAWLSPACE
LINE OF (E) GRADE
6' - 0"
8' - 0"
1443' - 10"
1435' - 10"
1436' - 0"
1438' - 10"
TW
TW
3' - 0"
BEDROOM 3 HALL
9' - 3"
1432' - 3"
5' - 0"
MAX.
4' - 5"
3' - 6" 2' - 6"
1436' - 0"
MASTER BEDROOM
9' - 3 1/2"
8' - 0"
8' - 4"
SAUNA
POOL
1420' - 6"
EQUIPMENT
5' - 0"
1425' - 6"
10' - 0" 10' - 0"
2' - 6" 4' - 6"
1436' - 0"
MASTER BEDROOM MASTER BATH
8' - 0"8' - 0"
9' - 3"9' - 3"
9' - 4"
3' - 8"
3' - 6"
LIGHTWELL
SAUNA BEDROOM 5 8' - 6"
8' - 4"
6' - 0"
5' - 0"
1429' - 10"
1430' - 10"
1436' - 0"
1425' - 6"
1420' - 6"
1436' - 0"
1435' - 6"
SPA POOL
1432' - 6"
1435' - 10"
TOW
TOW
MASTER CLOSET STUDY
INDOOR POOL
BATHROOM
5' - 0"
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
BUILDING SECTIONS
A 4.02#11 FLYING MANE ROLLING HILLS, CA 90274
1/4" = 1'-0"
3 SECTION 3
1/4" = 1'-0"
5 SECTION 5
1/4" = 1'-0"
4 SECTION 4
1/4" = 1'-0"
6 SECTION 6
246
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
JULY 25, 2022
1121
3D VIEWS
A 7.01#11 FLYING MANE ROLLING HILLS, CA 90274
2 HILLSIDE PERSPECTIVE
3 HILLSIDE PERSPECTIVE 2
1 STREET FACADE
247
N 73°11'06" E
326.70'
N 05°58'24" W 78.33' N 63°12'59" E (RADIAL)
341.34'
20.00'
321.34'
20.00'
306.70'
N 73°06'18" E
(RADIAL) (RADIAL) N 61°45'40" E =09°53'19"R=700.00' L=120.81' T=60.56' =09°53'27" R=720.00'L=124.29'T=62.30' N 25°35'54" W 103.57' =01°27'19" R=700.00' L=17.78' T=8.89'
FD. 2" I.P. & WOOD PLUG, FLUSH, ACCEPTED PER R.S. 59, PGS. 8-10 FD. 2" I.P. & TAG, RE 122, PER R.S. 59, PGS. 8-10 ESTAB. AT REC. RADIAL DIST. (341.34') FROM NE PER R.S. 59, PGS. 8-10 FD. 3/4" REBAR, NO CAP, NO REF., N60°36'09"W, 0.58' FROM PROPERTY CORNER ESTAB. AT REC. CALC. DELTA (17°27'12") ALONG CURVE FROM NW PER R.S. 59, PGS. 8-10 ESTAB. AT REC. CALC. DELTA (9°53'19") ALONG
CURVE FROM NW PER R.S. 59, PGS. 8-10 ABBREVIATIONS
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C0.0 NEVENKA LLC GRADING PLAN NEW RESIDENTIAL ESTATE 11 FLYING MANE ROAD ROLLING HILLS, CA 90274 30 30 60 30 LEGEND ABBREVIATIONS SHEET INDEX OWNER / CLIENT: CONCEPT GRADING PLAN 11 FLYING MANE Rolling Hills, CA 90275 CIVIL ENGINEER / PREPARED BY:
248
326.70'
341.34'
20.00'
321.34'
20.00'
306.70'
N 73°06'18" E
(RADIAL)
(RADIAL) N 61°45'40" E =09°53'19"R=700.00' L=120.81'
T=60.56' =09°53'27" R=720.00'L=124.29'T=62.30'
=01°27'19" R=700.00' L=17.78' T=8.89'
ESTAB. AT REC. CALC. DELTA (17°27'12") ALONG CURVE FROM NW PER R.S. 59, PGS. 8-10
ESTAB. AT REC. CALC. DELTA (9°53'19") ALONG
CURVE FROM NW PER
R.S. 59, PGS. 8-10
N 73°11'06" E
N 05°58'24" W
78.33'
N 63°12'59" E (RADIAL)
306.70'
321.34'
N 25°35'54" W
103.57'
FD. 2" I.P. & WOOD
PLUG, FLUSH, ACCEPTED
PER R.S. 59, PGS. 8-10
FD. 2" I.P. & TAG, RE 122, PER R.S. 59, PGS. 8-10 10 10 20 10 Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C0.1 10 10 20 10
249
ESTAB. AT REC. CALC. DELTA (17°27'12") ALONG CURVE FROM NW PER R.S. 59, PGS. 8-10
ESTAB. AT REC. CALC. DELTA (9°53'19") ALONG
CURVE FROM NW PER
R.S. 59, PGS. 8-10 LEGEND LEGEND ABBREVIATIONS 10 10 20 10 Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C1.1
250
N 73°11'06" E
N 05°58'24" W
78.33'
N 63°12'59" E (RADIAL)
306.70'
321.34'
N 25°35'54" W
103.57'
FD. 2" I.P. & WOOD
PLUG, FLUSH, ACCEPTED
PER R.S. 59, PGS. 8-10
I.P. & TAG, RE 122, R.S. 59, PGS. 8-10
ESTAB. AT REC. RADIAL DIST. (341.34') FROM NE
PER R.S. 59, PGS. 8-10
FD. 3/4" REBAR, NO CAP, NO REF., N60°36'09"W, 0.58' FROM PROPERTY CORNER LEGEND LEGEND ABBREVIATIONS 10 10 20 10 Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C1.2
251
SECTIONS LEGEND
Bolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581
PRELIMINARY: FOR PLANNING PURPOSES C2.0
252
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"
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NO
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BI R
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1440
1430
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1420
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1410
1410
1400
1400
1390
1390
1380
1380
1370
1370
1360
1360
1350
1350
1340 1340
' 0
2 ' 0
2 ' 02
0 4
W
1436' - 0"
LINE OF ROOF OVERHANG
FOOTPRINT OF (E) HOME TO BE REMOVED
POOL
13' - 4 1/2"
40' - 0"
3' - 0"
3' - 0"
3' - 0"
3' - 0"
PROPOSED 5,000 SF 1-STORY SFD
PROPOSED RETAINING WALLS, MAX HT 5'-0"
AVERAGE HEIGHT 2.5' MAX
306.6995'
1" = 10’ - 0"
0ft 10ft 30ft 60ft
5ft 20ft 40ft
NOTES:
- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
PRELIMINARY LANDSCAPE PLAN FOR
11 FLYING MANE - ROLLING HILLS - CA. - 90274
BY: NATURAL ART LANDSCAPE LIC# 1041649 - 4415 VIA PINZON - PALOS VERDES ESTATES - CA - 90077 N
E
W
S
VERSION 4.12.22
VEGGI
BEDS
NOTES:
- IRRIGATION TO FOLLOW ALL CITY &
COUNTY REQUIREMENTS FOR WATER
EFFICIENCY & CONSTRUCTION.
INCLD’S BUT NOT LIMITED TO:
WATER METER, BACK-FLOW,
PRESSURE REGULATORS ETC…
- ALL PLANTED AREAS TO BE COVERD
WITH 3” MULCH
- ALL SOILS TO BE IMPROVED ACCORDING
SOILS REPORT / PLANTING SPECIES
-
I AGREE TO COMPLY WITH THE
REQUIREMENTS OF THE WATER EFFICIENT
LANDSCAPE ORDINANCE & SUBMIT A
COMPLETE LANDSCAPE DOCUMENTATION
PACKAGE.
——————————————————————
EVAN SMITH
LA # 4716
G
E
R
SI ET
RED LANDSCAPE ARCHITE
CT
* STATE OF CAL FI ORN AI
*
A
VE N S MITH # 4716
SIGNATURE
DATE
EXP 1/31/24
4/11/22
10'
EXISTING HEDGE
TO REMAIN
O L I V E G R O V E
ORCHARD E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
E X I S T I N G T E R R A C E
V I NE Y A R D
V I NE Y A R D
O L I V E G R O V E
PROPOSED TREES
TYPICAL
EXISTING HEDGE
TO REMAIN
PROPOSED NEW
TREES
PROPOSED 5,125 SF 1-STORY SFD
FUTURE
STABLE CORRAL
AREA
FUEL MOD ZONE "A"20'
FUEL MOD
ZONE "B"
80'
FUEL MOD ZONE "A"20'
810 Sq ft
253
1" = 20’ - 0"
0ft 10ft 30ft 60ft
5ft 20ft 40ft
NOTES:
- THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.
- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
PRELIMINARY LANDSCAPE PLAN FOR
11 FLYING MANE - ROLLING HILLS - CA. - 90274
BY: NATURAL ART LANDSCAPE LIC# 1041649 - 4415 VIA PINZON - PALOS VERDES ESTATES - CA - 90077 N
E
W
S
PRELIMINARY
MAXIMUM APPLIED WATER ALLOWANCE CALCULATIONS
FOR NEW LANDSCAPE
DF
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ULF
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ER
21 , 2
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. R C I DA
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9 . 5
GP, 8. S
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4/ 3
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A C , P
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6 N, 3°0
90' 6
W" . , 0 ' 85
ORF
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OLA
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SGP, 95 S. . R ER P 01- 8.
BATSE R
TA. AC. CE . CL
ATLED 35°9( " 91' N
OLA) G
EVR
U
C
W
N
M
ORF REP
95. S. R
SGP, 01- 8.
' 0
7. 6
2 3
E " 6
0' 11°3
7 N
N 05°58'24" W
78.33'
36 N
2 1
°
95' E " DAR(
LAI )
1 43
43. '
0. 02 ' 0
1 23
43. '
' 0
7. 6
0 3
N 73°06'18" E(RADIAL)
DAR(
LAI
)
16 N
54°
04' E "
N 25°35 5' 4" W
103.57'
72 °
1 0
= " 9
1'
007
=
R
00. '
7 1
=
L
87. '
8. 8
=
T ' 9
N
ER
OC
DR
F O
O
T
F
EH
OC
NU
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O
L
F
NI Y
W
G
HTI NI HT
L
E
NI SE
F O
HT
A
E
OB
EV
ED
CS
BI R
DE
1440
1430
1430
1420
1420
1410
1410
1400
1400
1390
1390
1380
1380
1370
1370
1360
1360
1350
1350
1340 1340
FLY NI G MANE ROAD
(40 W' DI E PR VI ATE STEET)
' 0
2 ' 0
2 ' 02 ' 02
0 4 '
W
{
1436' - 0"
LINE OF ROOF OVERHANG
FOOTPRINT OF (E) HOME TO BE REMOVED
POOL
13' - 4 1/2"
40' - 0"
3' - 0"
3' - 0"
3' - 0"
3' - 0"
PROPOSED 5,000 SF 1-STORY SFD
10/31/21
2422 GATEWOOD ST
LA, CA 90031
P: 310 597 9668
E: [email protected] PRIVATE RESIDENCE
DEC 8, 2021 OVERALL SITE PLAN
1121
A 1.01#11 FLYING MANE ROLLING HILLS, CA 90274
PROPOSED RETAINING WALLS, MAX HT 5'-0"
AVERAGE HEIGHT 2.5' MAX
153.3497'
STREET
2,160 Sq ft
PAVING
3,240 Sq ft
SLA= 472 Sq ft
FUEL MOD ZONE "A"20'
FUEL MOD
ZONE "B"
80'
FUEL MOD ZONE "A"20'
ETO = 42.6
LOT SIZE = 51,369
SPECIAL LAND AREA ( POOL) -472
STREET PAVING = -2,160
PROPOSED HOUSE = -5,000
PROPOSED PAVING = -3,240
REMAINING LANDSCAPE AREA = 40,497
254
Agenda Item No.: 11.A
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE FINANCE/AUDIT/BUDGET COMMITTEE
RECOMMENDATION TO AMEND THE CITY'S GENERAL FUND
RESERVE POLICY
DATE: September 12, 2022
BACKGROUND:
The City of Rolling Hills adopted financial policies in 2007 (amended on 5/23/2022) that include a requirement that the City set aside funds equal to 40% of prior year audited General Fund revenues. The purpose of the reserves are to address any one of a number of unexpected and unbudgeted circumstances and events that have a material financial impact on the City.
Based on the final audited General Fund revenues for fiscal year 2020/21, the City's General Fund should have approximately $857,824 set-aside in reserves. The actual reserves at June 30, 2022 are estimated to be $5.6 million, which equates to 260% of final audited General Fund revenues for fiscal year 2021.
During the recent budget discussions, a few Council members expressed a desire to maintain reserves at 100% of the operating budget. As a result, staff suggested Council direct staff to meet with the Finance/Audit/Budget Committee to review some of the factors that should be considered in determine the appropriate level of reserves. Council ultimately provided staff with such direction.
DISCUSSION:
The purpose of reserves is to have funds available to respond to unexpected events and circumstances that result in extraordinary costs and/or a material loss of revenues. These "events and circumstances" generally include economic downturns, losses stemming from natural disasters (flooding, earthquakes, wildfires, etc.), changes in state or federal legislation, and emergency repairs to city facilities and infrastructure.
Every city is unique with respect to its exposure to the events and circumstances noted above or others not noted. As such, each City is unique and should consider the factors affecting 255
them in determining what level of reserves are appropriate for their jurisdiction. For example, cities that rely on tourism that generate sales tax and hotel occupancy tax revenues are more vulnerable to economic downturns, whereas a "bedroom" community such as Rolling Hills that has little or no commercial activity are not. Similarly, a city adjacent to wildland areas are susceptible to damages caused by wildfires in comparison to other cities.
Some of the factors relevant to the City of Rolling Hills that mitigate some of the exposures common local governments include strong insurance coverage with minimal out-of-pocket requirements for "deductibles"; a revenue base that primarily consists of property tax revenues, which have shown to be very stable and not nearly as elastic to changes in the general economy as sales taxes, hotel taxes, or development fees.
However, the City of Rolling Hills is very susceptible to wildfires given its proximity to large wildland areas that are at high risk of fire. In addition, given the relatively small size of the City's operations, the shear magnitude of the risks and possible losses should be weighed against the actual dollars set aside based on the reserve requirements. In other words, the current reserve policies call for $857,824 to be set aside. Is this enough when considering the magnitude of the loss the amount the City may need to pay after factoring the level of insurance that may cover the losses and what FEMA and CalOES may cover if the scale of the fire warrants the declaration of a natural disaster.
One other factor to consider is whether reserves should be based on a percentage of revenues or expenditures, and whether they should be based on actual amounts versus budgeted amounts.
At the August 22, 2022 Finance/Budget/Audit Committee Meeting, staff discussed all of these factors and points with the Committee and requested recommendations for how, if at all, the current reserve policies might be amended. The Committee recommends modifying the General Fund Reserve Policy to 100% of prior year audited General Fund revenues.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_220822_FBA_ReservePolicyDiscussion.pdf
256
CITY OF ROLLING HILLS
DISCUSSION ON RESERVE POLICIES
AUGUST 22, 2022
257
BACKGROUND
Setting aside monies in a reserve account for a “rainy day” is essential and fiscally responsible
Purpose is to be able to respond/address unexpected
circumstances and events
Impacts on revenues of economic downturns
Natural disasters (earthquakes, floods, wildfires) –
extraordinary costs and potential loss of revenues
Other unexpected budget impacts (lawsuits, major repairs, etc.)
The key question is: “How much should RH set aside”?
258
CITY OF ROLLING HILLS ATTRIBUTES
Minimal facilities and infrastructure
City Hall
RHCA building
Tennis Courts
Parking Lot
Insurance Portfolio (Member of CJPIA - ~125 members)
Property (Wind, fire, etc.) – Shared limits of $500M with $10k SIR Flood Insurance – Shared limits of $10M with $10,000 SIR Earthquake - Shared limits of $150M with 5% SIR ($100k Minimum) 259
CITY OF ROLLING HILLS ATTRIBUTES
Stable Revenues
Property Tax and Deed Transfer Tax revenues make up
almost 60% of total revenues
Property taxes has proven to be relatively inelastic to normal economic swings
Prop 13 assessed values are almost always well below market values When values drop, typically still remain above assessed values (2008 recession was first occurrence)
Minimal sales tax revenues and no hotel taxes, which are highly elastic to economic cycles
260
CITY OF ROLLING HILLS ATTRIBUTES
Primary Risks
Large scale damage to residential/private properties that could temporarily affect assessed values and thus property tax revenues
Damage to City properties from flooding, fires, earthquakes Insurance coverage vs potential loss
Possibility of Federal/State-declared disaster – could reimburse up to 94% of eligible costs
Lawsuit/Liability Claim - trip and fall, pollution, workers comp, personnel-related, etc.
261
CURRENT POLICIES
Current policies require that reserves be set aside equal to 40% the most recent audited General Fund revenues
Equates to $857,824
Estimated reserves at June 30, 2022 = $5,620,841
260% of FY 2020/21 audited revenues ($2.1M)
196% of FY 2022/23 Operating Budget ($2.9M)
262
OTHER CONSIDERATIONS
May want to consider using adopted operating budget
(total expenditures less capital) as the basis for
calculating reserves
Using a % rather than a fixed amount ensures reserves keep pace with size of city
263
DISCUSSION
264
Agenda Item No.: 11.B
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD
DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS AND
PROVIDE DIRECTION ON THE EASTFIELD DRIVE FEMA/CALOES
GRANT
DATE: September 12, 2022
BACKGROUND:
On September 14, 2020, the City was awarded $1,145,457 in Federal funds to underground 1,820 feet of utility infrastructure along Crest Road East from Wideloop Road to the eastern city limits. The Crest Road East grant requires a Local Match of $381,819 for a total amount of $1,527,276.
On January 26, 2022, the City was awarded $1,971,882 in additional Federal funds to underground of 4,735 feet of utility infrastructure along Eastfield Drive from Outrider Road to Hackamore Road. The Eastfield Drive grant requires a Local Match of $657,294 for a total amount of $2,629,176.
The City in its applications to the Federal grants committed $1,039,113 of Local Match for both projects using the City's Rule 20A work credits of $1.2M. Rule 20 is a tariff applied to all ratepayers for electric utilities to convert overhead power lines and other equipment to underground facilities. The Rule 20 program is currently divided into subprograms that provide diminishing levels of ratepayer contributions to projects, as follows:
Rule 20A projects are 100 percent ratepayer-funded but must meet public interest criteria. The utilities annually allocate Rule 20A work credits (or “work credits”) to cities and unincorporated counties to redeem for their undergrounding project costs.
Rule 20B projects may be for any undergrounding purpose but must consist of a minimum of 600 feet. Ratepayers fund around 20 to 40 percent of the costs of these projects. The applicant bears the balance of the project cost. Local government applicants may request the utility initially fund their Rule 20B project's engineering and design costs and reimburse the utility later provided that the project goes forward. Unlike Rule 20A, there are no work credits involved with Rule 20B.
Rule 20C projects, the applicant – often an individual property owner or developer – 265
pays for the full cost of undergrounding, less the cost of the estimated salvage value and depreciation of the removed overhead electrical facilities.
Southern California Edison (SCE) determined that the initial Rough Order of Magnitude (ROM) for the Crest Road East project was $1,000,000 expressed in 2023 dollars which alone will most likely exhaust all of the City's existing Rule 20A work credits since Rule 20A requires a project with a minimum of 600 linear feet of mainline trenching (the Crest Road East project includes 950 linear feet of mainline trenching.)
Given the rise in construction costs, the City does not have sufficient Rule 20A work credits for the Eastfield Drive project. In order to proceed with the Eastfield Drive project and retain the Federal funding, the City may need to use General Fund reserves to provide the Local Match.
In June 2022, Staff reached out to Los Angeles County Department of Public Works to inquire about the County potentially donating excess work credits to fund the entirety of the Crest Road East project and/or fulfill the Local Match portion of the Eastfield Drive project.
Councilmember Wilson also reached out separately to Supervisor Hahn's Office.
On July 26, 2022, the City was informed that a donation in the amount of $350,000 in Rule 20A work credits was approved by Supervisor Hahn's Office (the initial request was $350,000 based on outdated cost estimates). Staff has since requested additional donation in the amount of $650,000 for a total amount of $1,000,000. This additional funding request reflects current estimated construction costs.
DISCUSSION:
Through efforts and involvement from Councilmember Wilson, the City was informed on August 31, 2022, that the full amount request of $1,000,000 Rule 20A work credits donation was approved by Supervisor Hahn's Office for the Eastfield Drive utility undergrounding project. Based on discussion with Los Angeles County Department of Public Works Staff, the Board of Supervisors is anticipated to approve the request at its December meeting. Once it is approved, the City will send a letter with approval from the Board of Supervisors to SCE requesting to transfer County Rule 20A work credits to the City’s account.
The table below summarizes the funding required to complete both projects including the County Rule 20A work credits donation:
Available Rule 20A Local Match Rule 20A
Crest Road East $1,000,000
Eastfield Drive $1,000,000
Project Contingency $200,000
City Balance $1,200,000
County Contribution $1,000,000
Total $2,200,000 $2,200,000
With the County's donation, Staff anticipates that the Local Match requirement for both projects will be met. That being said, Staff is seeking direction on the Eastfield Drive utility undergrounding project.
FISCAL IMPACT:
At present, there is no fiscal impact. There may be a rise in construction costs if the projects 266
are delayed.
RECOMMENDATION:
Receive report and provide direction to staff.
ATTACHMENTS:
Hahn_Rule 20A Donation Approval.pdf
267
1 Vanessa Hevener
From: Gonzalez, Daritza <[email protected]>
Sent: Wednesday, August 31, 2022 10:48 AM
To: Christian Horvath; Vanessa Hevener
Cc: James Chon; Jose Suarez; Velazquez, Erika
Subject: Rule 20A Funding
Hi,
I am writing to confirm that Supervisor Hahn has agreed to transfer $1 million of the Fourth District’s Rule 20A funding allocation to the City of Rolling Hills for their Crest Road and Eastfield Drive underground utility projects. LA County’s Department of Public Works has confirmed that the projects are Rule20A eligible projects. Department staff will work with City staff on the transfer of the funds. James Chon and Jose Suarez will be the department contacts.
Please let me know if you have any questions.
Thank you,
Daritza Gonzalez
Public Works, Parks & Rec, and ISD Deputy
LA County Supervisor Janice Hahn
O: 213.974.4444
C: 213.705.8770
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Agenda Item No.: 11.C
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS
COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE
CITY'S OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS
PROPOSED BY HQE; AND PROVIDE DIRECTION TO STAFF.
DATE: September 12, 2022
BACKGROUND:
In Fiscal Years 2019-2020 and 2020-2021, the City Council provided funding for the Block Captain Program to investigate communication platforms in the event of complete power failure in the community. The Block Captains and City staff used funds to purchase two-way radios and when the handheld radio option proved to be ineffective, a Request for Proposal (RFP) was issued in February 2021 to solicit proposals on other communication systems. The City received one proposal from HQE Systems (HQE), Inc.
On April 26, 2021, Staff recommended that City Council engage the services of HQE. The City Council directed Councilmember Pieper to work with Staff to better understand the evolution of the communication project and the scope of the feasibility study. As directed, Staff met with Councilmember Pieper on four occasions: May 20, 2021, July 15, 2021, July 23, 2021 and August 12, 2021. Some of the meetings with Councilmember Pieper included the Lead Block Captains Arlene and Gene Honbo. Staff also worked with Project Manager Alan Palermo and HQE to provide technical information requested by Councilmember Pieper. The Lead Block Captains, along with members of the Block Captains were in support of a feasibility study. The City Council approved a Professional Services Agreement (PSA) with HQE to prepare a feasibility study that would identify the hardware, location of the hardware, software, system integration, and a detailed cost estimate to install a siren system for the community.
At the January 10, 2022, City Council meeting Staff presented the final Feasibility Study and recommended to City Council to conduct a community survey to gauge interest for an outdoor siren system. In review of the Feasibility Study, the City Council requested information relating to the annual maintenance cost of the proposed outdoor siren system. The City Council also requested a street level map of Solution A and Solution B presented in the Feasibility Study. 269
On March 14, 2022, the City Council unanimously voted to amend the PSA with HQE allocating an additional not to exceed $3,500 to investigate potential co-location sites of the poles. On June 16, 2022, HQE Staff and Block Captain Leads Arlene and Gene Honbo conducted a site visit at the Main Gate, Crest Gate, Eastfield Gate and the Radar Station. In early July, HQE submitted the revised Feasibility Study that included two additional options:
Solution C includes the three gates and the Radar Station and Solution D includes only the three gates.
At the August 8, 2022, City Council meeting, Staff presented the potential site locations and to consider Solution D. Representatives from HQE were present to answer questions from Council and members of the public. HQE informed City Council that they had completed the remaining tasks of the Feasibility Study at no cost to the City, a savings of $22,814 and invited the Council to observe a demonstration of the proposed system, if desired. City Council directed Staff to seek approval from the Rolling Hills Community Association to place the siren poles at the three gate locations.
DISCUSSION:
On September 1, 2022, Staff and Councilmember Mirsch attended a demonstration of the proposed outdoor siren system equipment at HQE headquarters. The demonstration included a tour of their facility where manufacturing of the equipment was conducted in-house. After the tour, the demonstration simulated a test warning that would be sent out in case of an emergency. The equipment used consisted of a single 4' speaker mounted on a pole 25 feet above ground (for Rolling Hills, there would be 4-4' speakers mounted 50 feet above ground at each gates). To ensure the best sound coverage, the speakers can be adjusted to rotate a few degrees at the time through the use of software application. The quality of the intelligible voice was clear and could be easily heard.
In our discussion with HQE, it was conveyed that they were recently awarded a contract with the City of Paradise to install 21 poles and are in the process of installing them.
Staff also attended the Rolling Hills Community Association (RHCA) Board meeting on September 1, 2022. Per Council direction, the City Manager asked that the RHCA Manager present to the Board of Directors the City's request to place the siren poles at the three gatehouse locations. At the September 1, 2022 RHCA Board meeting, the City's question was not presented as requested. As a result, the Board of Directors began asking questions with respect to public safety, an area outside the purview of the RHCA. The Board of Directors ultimately did not discuss the City's request to place siren poles at the three gates. Instead the Board of Directors requested that the RHCA Manager meet with City Staff and that the RHCA Liaisons meet with the City Council subcommittee to discuss why the Board of Directors were not informed of the project, if the project was warranted, and concerns relating to only having one proposer submit a proposal for the project.
In addition, per Council direction, Staff reached out to the residents residing near the three gate locations to inform them of the project. Those residents were in support of the project Continuing the discussion from the August 8, 2022 City Council meeting, the City Council was deciding on the project option to implement: Solution A considered aesthetic as a priority with 9-30' poles, Solution B offers the most reliable solution with 3-50' poles . Solution D includes the three gate locations with 3-50' poles.
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The City received comment letters from the Block Captains and Block Captain Support Team as well from Block Captains Melissa McNabb and Judith Haenel. The comment letters support the outdoor siren project and urge the City Council to select an option to move forward with the next step in the project. The comment letters are included with this staff report.
FISCAL IMPACT:
Depending on the option selected for implementation, it can range from $144,573 to $334,748. Solution A considered aesthetic as a priority for an estimated construction cost of $310,602 with an annual maintenance fee of $32,798.24. Solution B offers the most reliable solution in the market today for an estimate of $144,573 with an annual maintenance fee of $13,981.55. Solution D includes the three gate locations in the amount of $334,748 with an annual maintenance fee of $29,297.82.
The Fiscal Year 2022-2023 Budget includes funding of up to $300,000 for the implementation of the outdoor siren system.
RECOMMENDATION:
Receive report, consider project options and provide direction to staff.
ATTACHMENTS:
CL_AGN_220912_CC_PublicComment02.pdf
CL_AGN_220912_CC_PublicComment01.pdf
CL_AGN_220912_CC_PublicComment04.pdf
CL_AGN_220912_CC_PublicComment03.pdf
CL_AGN_220912_HQE Systems_Feasbility Study.pdf
CL_AGN_220912_CC_Supplemental_Q&A_RHCABoard_Residents.pdf 271
272
August 25, 2022
Dear Honorable Mayor and RH City Councilmembers:
Thank you for inviting the HQE experts to the City Council meeting on August 8, 2022 to answer your questions and concerns. We understand:
• The additional option of using the three gate locations for pole installation satisfies your concern whereby view obstruction is minimized;
• All siren options have siren coverage levels of 70 dB level which meets FEMA standards; two siren options can be accompanied with voice instructions; • HQE completed the remaining tasks of the feasibility study thereby saving the City of Rolling Hills $22,720.
• The implementation costs are dependent on the option chosen and range from $144,573 to $334,748. The Outdoor Siren Project is included in this year’s budget at $300,000.
Ongoing maintenance is additional and costs are a function of options chosen.
The HQE Siren Project directly aligns with the Council’s #1 strategic priority, Wildfire/Emergency Preparedness and Evacuation. The sirens remain as a viable option to satisfy the concerns of residents on how residents are notified in the event of a complete power failure. We are unaware that the Council has identified any other viable option to sirens.
We strongly encourage the Council to move forward with the next phase of the project. Our understanding is conducting siren demonstrations, securing alternative bids, obtaining customer reference checks, validating maintenance options/costs, etc. can be completed early in the next phase as a separate task before the Council’s final decision and approval.
Respectfully,
Rolling Hills Block Captains and Support Team
Arlene Honbo – Zone 7a
Gene Honbo – Zone 7a
Leslie and Mark Stetson – Zone 13b
V’Etta Virture – Zone 18a
Dorothy Vinter – Zone 15c
Kay Lupo – Zone 15a
Baker Smith – Zone 21a
Judith Haenel – Zone 22a and 23a
Kathleen Hughes – Zone 18b
Pia Raine – Zone 6b
Arun Bhumitra – Zone 3b
Maureen Hill – Zone 5a
Marian Visco – Zone 5b
Susan Collida – Zone 17a
273
Letter to Rolling Hills City Council – August 25, 2022 page 2 Rolling Hills Block Captains and Support Team (continued) Tuba Ghannadi – Zone 19a
Kathy Patman – Zone 21b
Marita Geraghty – Zone 17b
Debra Shrader – Zone 13a
Rae Walker – Zone 7b
Sandy Sherman – Zone 16a
Michael Sherman – Zone 16a
Pam Crane – Zone 18a
Clint Patterson – Zone 15b
Nicole Tangen – Zone 1a and 1b
Dustin McNabb – Zone 4b
Diane Montalto – Zone 4b
274
From: Arlene Honbo
To: McKinnie Consulting; A.Shen.Smith; frederick Lorig; Annie Occhipinti; Ty Bobit; Jim Black; Patrick Wilson; Leah Mirsch; Jeff Pieper; Bea Dieringer
Cc: Elaine Jeng; Christian Horvath; Vanessa Hevener; Kristen Raig - RHCA; Mark Grindle; Arty Beckler Subject: Outdoor Siren Project
Date: Wednesday, September 7, 2022 9:48:07 AM
Attachments: Letter to City Council Outdoor Siren August 25 2022 final v1.docx This email is being sent to RHCA Board, RH City Council and Block Captains and Support Team
http://enewspaper.latimes.com/infinity/article_share.aspx?guid=dc5f6d1a-a68c-48a9-b2b7- 7ed41e720930
This is a link to today’s Los Angeles Times article describing the Fairview fire near Hemet. Read about the chaotic nature of evacuation warnings to leave that “didn’t come until there were only minutes left.” Many Block Captains and Support Team members have advocated to the RH City Council to define a way to notify residents to evacuate when there is a complete power outage - no cellular, landline or internet connection (see letter attached below). Relying on first responders to go door-to-door to notify residents is unacceptable. This is time consuming and valuable resources should be fighting fires and directing traffic. The Outdoor Siren Project addresses how sirens can be used to notify residents to evacuate.
This project is not about protecting views. It is not about revisiting the HQE Systems’ selection process conducted by RH City staff. This project is focused on saving lives and addressing concerns of residents.
We elected RH City officials and RHCA Board members to stay informed of the needs of their constituents. Many campaign promises have been made on fire prevention and public safety. Siren project updates have been published in the Blue Newsletter throughout 2022 for ALL residents. RHCA Board members should focus on the question posed by the RH City Council - “Does the RHCA Board object to placing a siren at each of the gatehouses?
Regards,
Gene and Arlene Honbo, Block Captain Leads
275
From: Judith haenel
To: Vanessa Hevener
Cc: Elaine Jeng
Subject: Letter to City Council
Date: Tuesday, September 6, 2022 2:10:38 PM
9.6.2022
Dear Honorable Mayor and City Councilmembers,
I have been supportive of the siren project since its
inception and have added my name to the recent
Block Captain’s letter asking the City Council to
move forward on the project. However, after
attending a few of the City Council meetings and
listening to the siren presentation by HQE, I have
some additional questions:
I understand the City has included in the budget to
purchase sirens but after hearing about the annual
maintenance I am concerned whether that will
continue to be a line item in the annual budget?
Will the continued maintenance need to be voted
upon every year? At some
point, in future years, if there is no budget to
maintain the sirens, is the cost of installing sirens
worth it?
After experiencing the last Malibu fire and having a
business in Malibu, I have taken time to introduce
myself to the Public Safety contact at the City of
Malibu and discuss what they are addressing in the
future for fire safety. Susan was very forthcoming
with her information and shared that the City of
Malibu applied for a grant for multiple sirens (20?)
since they are a much larger community than
Rolling Hills.
Regardless of the number of sirens needed in
Rolling Hills will the City consider applying for a
grant?
Other items Susan discussed with me included,
immediately after the last fire the City of Malibu
purchased megaphones for City employees. I am
not sure if they made them available to the
community.
276
Prior to knowing what Malibu did, I personally
purchased megaphones, that have a siren option,
and distributed to numerous Block Captains, Rolling
Hills City and Association offices.
Will the City of Rolling Hills consider purchasing
megaphones that have the siren option, for each
household or at least each Block Captain?
The Fire Department, through a grant, just offered
free NOAA weather radios to the Malibu
community.
Is this something the City of Rolling Hills can
investigate?
If indeed the sirens are installed in Rolling Hills, it will still take a considerable amount of time to
come to fruition. The City and Block Captains have
spent a lot of time discussing preparing for possible
emergencies but all the preparing in the world
doesn’t help if an emergency happens tomorrow.
Are megaphones and/or NOAA radios
something the City of Rolling Hills can investigate
right away?
Susan suggested speaking to other communities on
the PV peninsula to see if they are considering
sirens as well and, if so, she thought if we
combined our efforts perhaps we would get better
pricing on product and installations.
Will somebody from the City of Rolling Hills be in
contact with other nearby cities?
Additionally, at the last City Council meeting I
attended it was suggested that a test run of the
sirens be done. HQE was offering to do it at their
business location or in Rolling Hills. I believe it
makes more sense to do it in Rolling Hills so it is
determined 100% that sirens will be effective
throughout the city since the area encompasses
hills and canyons. etc. This would also give Rolling
Hills residents exposure to the effectiveness of siren
usage.
I would also like to know other communities where
HQE has installed sirens that are similar to what
Rolling Hills would be purchasing, and if they have
been used in an actual emergency, how effective
were they for evacuation?
Have any
277
alternatives to sirens been researched, such as
spraying canyons with a fire retardant material?
I believe there is a material similar to the red
product that is dropped during an active fire that
might be clear in appearance. Has anyone checked
in to the cost and effectiveness of this type of
option, or any similar option, on an annual basis,
versus siren installation and annual maintenance?
Thank you for your attention to my inquiries.
Respectfully,
Judith Haenel
Block Captain for Zones 22a and 23a along
Eastfield Drive
Sent from my iPhone
278
Mass Notification Report
Global Headquarters | 27419 Via Industria | Temecula, CA 92105 | 800.967.3036 www.HQESystems.com
Prepared August 2022
For The City of Rolling Hills, CA
279
Mass Notifications Systems Installation Report V3
The City of Rolling Hills, CA
Disclaimers
All product names, logos, and brands are the property of their respective owners. All company, product, and service names used in this proposal are for identification purposes only. Using these names, logos, and brands do not imply endorsement.
Neither HQE Systems, Inc. nor its contributors shall be held liable for any improper or incorrect use of the information described and/or contained in this report herein and assumes no responsibility for anyone's use of the information. In no event shall HQE Systems, Inc. or its contributors be liable for any direct, indirect, incidental, special, exemplary, or consequential damages (including, but not limited to:
procurement of substitute goods or services; loss of use, data, or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability, tort (including negligence or otherwise), or any other theory arising in any way out of the use of this report, even if advised of the possibility of such damage. This disclaimer of liability applies to any damages or injury, whether based on alleged incorrect data, negligence, or any other cause of action, including but not limited to damages or injuries caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, and/or theft, destruction or unauthorized access to, alteration of, or use of any record. 2 | Page
HQE SYSTEMS, INC. | A Service-Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 280
Mass Notifications Systems Installation Report V3
The City of Rolling Hills, CA
HQE Systems, Inc. is a privately owned and operated Minority-Owned FEMA Certified Service Disabled Veteran Owned Small Business (SDVOSB).
“It is our goal at HQE to continue to serve our veterans through our ‘Hire Veterans Policy HQE-2015-2025’. We appreciate all of our current and past customers who have helped us meet our goals of hiring veterans throughout the years. Your support in HQE is directly impacting the support of our amazing veterans. Thank you for the opportunity to serve you and your community!” Thank You from the team of HQE Systems Inc.
Qais Alkurdi
CEO, Disabled Veteran / Retired
3 | Page
HQE SYSTEMS, INC. | A Service-Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 281
Mass Notifications Systems Installation Report V3
The City of Rolling Hills, CA
Table of Contents
1. Executive Summary 5
2. Background 6
3. The City of Rolling Hills Consideration Factors 7
3.1 General Information 7
3.2 Topographic Information 7
3. Report Development Methodology 8
2.1 Kick-Off Meeting (Clear Project Guidelines) 8
2.2 Site Survey (Gathering Information) 8
2.3 Sound Propagation Analysis (Data-Driven Planning) 8
2.4 Mass Notification Systems Installation Study 9
4. Mass Notifications System Types Overview 10
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting 10
4.2 Indoor Notification Solutions 11
4.3 Outdoor Notification Solutions 12
5. Proposed Solution Options 13
5.1 Installation Solution Options 13
5.2 Intelligible Voice & Tone Sound Coverage 16
5.3 Proposed Siren Installation Locations 18
5.4 Proposed Project Milestones & Package 21
5.5 Outdoor Warning Siren Pole Tree Facade (Option) 22
5.6 Mobile Alert Expeditionary Unit (Si-MAX) Option 23
6.0 Conclusion of Report 25
4 | Page
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Mass Notifications Systems Installation Report V3
The City of Rolling Hills, CA
1. Executive Summary
To the distinguished City of Rolling Hills’s City Council Members, HQE Systems, Inc. (HQE) is a Minority-Owned, FEMA Certified California Disabled Veteran Business Enterprise (DVBE) with its global headquarters in Temecula, CA. Since 2014, HQE has been designing, engineering, installing, and maintaining Mass Notification Systems (Central Control Units, Outdoor Sirens, Control Cabinets, Radios, Solar Chargers, and Subcomponents of Mass Notification Systems) solutions for a host of clients worldwide. HQE is a brand agnostic systems integrator that has installed over 1,000+ Mass Notification Systems for all levels of the Government and Federal Agencies.
HQE was retained by The City of Rolling Hills, California, to investigate the feasibility of installing an effective Mass Notification System. The system intends to provide Mass Alerting and Warning during natural and manmade disasters, including wildfires, terrorist events, and severe weather. HQE’s Mass Notification Systems installation Report would provide the decision-makers with the information needed to identify the ideal solution for The City of Rolling Hills.
To develop the report, HQE conducted an installation study. The study includes open-source data research, site survey, and sound propagation analysis.
❖ Open Source Data: Researching the latest solution from the key manufacturers. This includes technical/operational features and rough order of magnitude pricing. ❖ Site Survey: Study of the local environment/infrastructure to include the availability of power, potential installation points, residential buildings, and topography (manmade and natural). In addition, it analyzes the presence and signal capabilities of cellular, radio, and other communications channels.
❖ Sound Propagation Analysis: Utilizing the information gathered during the site survey and planning maps, HQE utilizes a proprietary machine-learning algorithm, Sound Propagation Analysis, to determine the ideal locations for the Mass Notification points.
With all of the information reviewed and analyzed during the report development, HQE’s Mass Notification Subject Matter Experts have determined the ideal installation solution for The City of Rolling Hills. The proposed solution was developed with the following priorities (not in order): Alerting Effectiveness, Initial Budget, Sustainment Budget, Project Timeline, and System Installed Visibility.
Proposed Solution: This solution was developed to provide The City of Rolling Hills with a solution that provides the best intelligible voice & tone sirens with a modern look. This solution will utilize the SiRcom sirens with Vector line arrays. These modern intelligible speakers will provide the “best look” for the City while providing the intelligible voice and tone coverage for emergency alerting. The main concept of the solution is to install the outdoor warning sirens directly behind or in the vicinity of the gates proposed by the City. The sirens will be configured in a directional siren setup and installed at the City’s desired installation points (entrance gates). The rough order of magnitude pricing for the solution is $334,748.24. It is estimated 30 days to install the complete system. 5 | Page
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Mass Notifications Systems Installation Report V3
The City of Rolling Hills, CA
2. Background
The City of Rolling Hills (City) sought an installation report for Mass Notifications System (MNS). The requirement specifically desired an effective outdoor solution that could operate in any threat event environment.
The City of Rolling Hills relies primarily on communication tools that require electricity, cellular signal, or access to the internet during an emergency. These methods include The City of Rolling Hills Website, Alert Southbay, and local television/radio networks. Areas of California regularly experience power outages during adverse, especially windy, weather conditions. The local utility provider utilizes a Public Safety Power Shut-off (PSPS) program during inclement weather conditions. Because of the PSPS program, residents of The City of Rolling Hills could possibly be without power during periods of heightened fire danger, resulting in an increased risk of not receiving important communications, including evacuation orders, via phone, internet, or radio. Unfortunately, disruption to the electrical power also has a negative impact on local cellular towers, which have limited generator power to sustain their operational needs from the planned PSPS or electrical systems failures from the hazard (fire, wind, etc). Environmental events must be fully understood when planning and designing an MNS, so the system can clearly and effectively communicate alerts to residents and visitors. The MNS must be designed to rely on solar power and have enough battery-backup capacity to send critical alerts, when required, at night, or on days when the sun may be blocked by smoke or clouds.
The infamous 2020 wildfires that overtook Los Angeles and Ventura County's northern regions exposed the dangers of relying only on web-based or cellular-based emergency alert systems. With over 33 deaths, many Cities and Counties have since implemented a radio-based mass notifications system to mitigate this unnecessary risk in the future.
The City of Rolling Hills contracted with HQE Systems, Inc. (HQE) to develop a comprehensive and actionable MNS report to enhance its ability to disseminate emergency alerts, especially in wildfire situations. Since then, HQE has utilized its expertise in Mass Notifications Systems (MNS) to develop this report to assist The City of Rolling Hills in the pursuit of saving lives and protecting property. 6 | Page
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3. The City of Rolling Hills Consideration Factors
3.1 General Information
# Description The City of Rolling Hills Data
1 Access To The City of Rolling
Hills
Gated Community (Limited Access Roads)
2 Population (2020) 1,739
3 Housing Units 702
4 Land Area 2.99 Square Miles
5 Water Area 0.00 Square Miles
6 Geographic Coordinates 33.760016 -118.347164
7 AVG. Annual RainFall 15 Inches
8 AVG. High Wind Speed 7-8.6 MPH (November to May is the high winds season) 9 Fire Season May to October
10 Fire Threat Region Tier 2 (Elevated Fire Threat Identified By: California Public Utilities Company Fire Threat Mat V.3 (08.19.21)
11 Last Large Fire That
Impacted The City of Rolling
Hills On The Palos Verdes
Peninsula
Aug. 27, 2009, burned 235 acres and was of unknown origin according to the California Department of Forestry and Fire Prevention website. The fire, which burned for two days, caused minor damage to six Rolling Hills homes and forced 1,200 people to evacuate. Additionally, 3,000 customers in the area lost electrical power.
3.2 Topographic Information
HQE has studied The City of Rolling Hills’s general and topographic information. These factors will be taken into careful consideration when developing the final solution options. 7 | Page
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3. Report Development Methodology
2.1 Kick-Off Meeting (Clear Project Guidelines)
HQE conducted a project kickoff meeting in October 2020 with The City of Rolling Hills that established mutual acquaintance, clarified roles, and confirmed the desired outcomes and deliverables. Utilizing its experience and expertise in MNS, HQE was able to help better understand the constraints of the project and how HQE could best serve The City of Rolling Hills in achieving its ultimate goal of Saving Lives and Protecting Property.
2.2 Site Survey (Gathering Information)
HQE conducted multiple detailed site surveys and spent time gathering information to fully understand the constraints that could impact the system’s operational and technical performances. During the final site survey in June 2022, HQE reviewed each element of an MNS and documented expectations and requirements of the system. The City of Rolling Hills provided site information based on the current desires of The City of Rolling Hills and potential pitfalls to consider when planning for the new MNS.
HQE’s analysis began with the initial City provided project considerations to ensure that HQE’s efforts would be aligned with The City of Rolling Hills’s desires. While on-site, HQE assessed the power options and locations. In addition, HQE’s sound engineer assessed the residential and commercial building layouts to determine the best locations of the new MNS points to maximize sound coverage.
2.3 Sound Propagation Analysis (Data-Driven Planning)
HQE conducted a sound propagation analysis based on the final site survey to ensure the outdoor emergency alert signal is distributed optimally throughout The City of Rolling Hills. HQE produced sound propagation maps using site-collected data and HQE’s proprietary outdoor siren planning software to determine the levels of coverage achieved from potential sites. The coverage models consider varying geographical topology and environmental factors such as foliage and building density.
The study considered various environmental factors including:
❖ Temperature
❖ Humidity & Rainfall
❖ Vegetation (types and disbursement)
❖ Wind speed and direction
❖ Man-Made structures (buildings, towers, etc)
❖ Topography (elevation changes)
Environmental factors that will be present during inclement weather were significant when modeling coverage, including understanding the effects of the Santa Ana winds. In addition, much of The City of Rolling Hills has steep hills and canyons, which pose a challenge for proper coverage. 8 | Page
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The analysis resulted in recommendations for the most efficient outdoor warning alert sound distribution across The City of Rolling Hills, including:
❖ A sound coverage area for each proposed siren site, considering environmental data ❖ Identification of any areas of The City of Rolling Hills in which sirens will be ineffective due to geography or other characteristics
2.4 Mass Notification Systems Installation Study
HQE compiled the data collected into this report, which provides a baseline assessment and includes the following:
❖ Solution options available on the market
❖ Costs to include initial and long term sustainment
❖ Recommended ideal installation options
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4. Mass Notifications System Types Overview
4.1 Electronic Notification Solutions (ENS) Web & Cellular Alerting ❖ Solution Types: Electronic Notification Systems (ENS) have gained popularity due to technological advancement. ENS utilizes the local cellular networks to disseminate emergency alert notifications. These notifications can be accessed from the recipient’s mobile devices and computers.
➢ Hosted Cloud-Based Solution (SaaS): Requires no hardware to deploy the solution. ➢ On-Premise Server Solution: Requires a local server to be installed. ❖ Alerting Methods: The City of Rolling Hills Utilizes the local cellular towers to transmit the following alerts.
➢ Voice Calls: A custom live, or pre-recorded voice message can be transmitted to all telephone numbers in the database for the City.
➢ SMS Text: A custom drafted or pre-drafted template message can be transmitted as a text to the number in the database for the City. The recipient can also send back an acknowledgment or a specific prompt response to the City. ❖ Strengths & Vulnerabilities:
➢ Strengths: Fast deployment. Easy to utilize. Requires limited or no hardware installation.
➢ Weakness: Completely reliant on the local cellular network. During PSPS or disaster failures, ENS solutions will not work. If the recipients have their phones on silent or off, they will not be alerted by the notification.
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4.2 Indoor Notification Solutions
❖ Solution Types: Indoor Notification Systems are utilized to provide coverage visually and audibly to ensure that the alerts are received inside buildings. These notifications consist of workstation desktop alerts, overhead paging/intercom alerts, mounted digital displays, and any networked signs and TVs.
➢ Indoor audio alerting: Integrates with in-building paging or intercom systems, telephones, and other networked audio devices. This ensures full compliance with Americans with Disabilities Act requirements.
➢ Indoor visual alerting: Integrates with workstations, digital signs, and other networked displays (TVs, wall-mounted tablets). This ensures full compliance with Americans with Disabilities Act requirements.
➢ Life Safety Systems Integration: Integrates with local fire alarms, earthquake sensors, and electronic security systems to ensure that the legacy alarms are reinforced with intelligible audio and visual alerts (ADA compliance).
❖ Strengths & Vulnerabilities:
➢ Strengths: Unifies indoor spaces with outdoor warning alerts. This ensures that all alerts are instantly received by all residents and the City’s staff. ➢ Weakness: Requires indoor wiring and cabling (unless self-powered and wireless solutions are implemented)
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4.3 Outdoor Notification Solutions
❖ Solution Types: Outdoor Warning Sirens (OWS) are the industry standard and the accepted capability by Federal Emergency Management Agency (FEMA). OWS allows immediate alerting across a large area by utilizing all-weather outdoor warning sirens. ➢ Intelligible Audio Alerts: Intelligible sirens can be heard from miles away. ➢ Wireless & Self-Powered: Siren control cabinet systems configured to operate on wired/wireless communication infrastructure and self-powered/self-charging systems. ➢ Central Control System: Mass Notifications System management software to quickly and easily create, transmit, and manage all alerts.
❖ Alerting Methods: The City of Rolling Hills Utilizes various communications media to transmit the following alerts.
➢ Live Custom or Pre-Recorded Voice Alerts: A custom live, or pre-recorded voice message can be transmitted to all or selected siren points.
➢ Tone Alerts: Transmit pre-established tone alerts.
❖ Strengths & Vulnerabilities:
➢ Strengths: Self-powered and can communicate on networks not affected by PSPS or other power outages.
➢ Weakness: Has the highest cost to cover the desired area. 12 | Page
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5. Proposed Solution Options
5.1 Installation Solution Options
HQE has developed the below solution for The City of Rolling Hills’s considerations. ❖ Installation Pole Solution: The directional outdoor warning siren Installation utilizes the standard 50’ poles mounted with the intelligible horns positioned in a directional configuration transmission position. The 50’ pole allows the sound to be projected from a higher elevation.
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The above figures depict the intelligible voice and tone sound activation. The proposed solution has the highest intelligible voice and tone alerting on the market today. This ensures that the alerts activated will be understood from great distances.
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The highly intelligible voice and tone of sirens are key to providing the residents of the City with the proper coverage needed during an emergency. The following siren system has the most ideal intelligible voice and tone capabilities. In addition, the proposed control software and hardware have many advantages that provide the City with many features not found on other systems in the market today. 15 | Page
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5.2 Intelligible Voice & Tone Sound Coverage
The solution takes into consideration that the community desires to have a reliable intelligible voice and tone outdoor warning system. This option utilizes three (3) SiRcom Vector speaker directional mounted on standard 50’ poles to provide the required emergency alert notification coverage. 16 | Page
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5.3 Proposed Siren Installation Locations
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5.4 Proposed Project Milestones & Package
Equipment Required
❖ (1) SiRcom Central Control Unit (siren activation system) ➢ Includes
■ (1) SiRcom SMART Alert Software (SiSA) - Annual Subscription ● Perpetual License
● Text-To-Speech Module
● Auto-Foreign Language Translation Module
● Electronic Alerting Module
◆ Voice Calls
◆ SMS Text
◆ Emails
◆ Social Media Posts
◆ FEMA IPAWS
■ FEMA approved and certified software
■ SiRcom Central Controller Server (dell workstation)
■ LCD Monitor
■ Keyboard, Mouse, Mouse Pad
❖ (3) SiRcom Outdoor Warning Sirens With Vector Line Arrays ➢ QTY 3: 139dB Intelligible Outdoor Warning Sirens
➢ Mounted on 50’ poles
➢ Tree Facade (Option)
❖ (3) SiRcom Control Cabinets
➢ Each Control Cabinet Includes
■ Secure Communications:
● VHF Radio
● Cellular Communications, SIM Service Perpetual
■ Power:
● Primary: AC Power
● 30 Days Power Backup: 220W Solar Power Module, 10 Year 12VDC Sealed Battery
■ Local Activation Module at each siren location
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5.5 Outdoor Warning Siren Pole Tree Facade (Option)
The following are HQE’s proposed life-like tree facades can be offered as an option. The facades require little maintenance and will be installed by HQE.
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5.6 Mobile Alert Expeditionary Unit (Si-MAX) Option
The SiRcom Mobile Alert Expeditionary Unit (Si-MAX) and the Mobile Alert Expeditionary Unit Lite (Si-MAX Lite) are two-way emergency mass notification devices.
Si-MAX Unit operates on the SiRcom SMART Alert Software (SiSA). All of the features found on the standard SiSA Emergency Alert Menu will be available on the Si-MAX display. This ensures that any authorized user can access, draft, and transmit emergency notifications while on the move. Si-MAX will communicate the alert message via any WiFi, Cellular, or VHF communications network (annual service cost not included in the proposal pricing).
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX) ❖ Control Features
Alert All Outdoor Sirens 10” Digital Color Display Touch Screen Easy To See In Daylight Digital Keyboard Secure Log-In
Encrypted Software Integrated Speaker GPS Tracking
Continuous SOS Signal Camera & Mic
❖ Power
110VAC (House Power) 12VDC (Car Outlet) Internal 20 Hour Battery Solar Battery Panel (Option)
❖ Communications
WiFI (Local Internet) Cellular (4G/5G) Radio (VHF/UHF)
NFC Bluetooth RFID
❖ Commercial Info
MSRP $2995 / EA 1 YR Warranty Free Updates
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Si-MAX Lite is a two-way emergency communications device that each residential home can possess.
The Si-MAX Lite can be plugged into the resident's home power while not in use. Once an emergency alert notification is transmitted by the local emergency managers and received by the Si-MAX Lite Unit, the resident can take the Si-MAX Lite Unit with them to maintain real-time situational awareness as the emergency event progresses. This device also allows each resident to transmit a GPS signal that can be tracked by The City of Rolling Hills’s emergency managers during the emergency. This feature can assist The City of Rolling Hills’s emergency response team in getting to the resident quickly to provide assistance or to ensure they are on the safest path out of the danger area. (Not included in the proposal pricing)
Key Features of the SiRcom Mobile Alert Expeditionary Unit (Si-MAX) ❖ Control Features
3.5” Digital Color Display Rugged Screen Easy To See In Daylight Easy Navigation Button All Environments Encrypted Software Integrated Speaker GPS Tracking Continuous SOS Signal
❖ Power
110VAC (House Power) 12VDC (Car Outlet) Internal 7 Hour Battery Solar Battery Panel (Option)
❖ Communications
WiFI (Local Internet) Cellular (4G/5G) Radio (VHF/UHF)
NFC Bluetooth RFID
❖ Commercial Info
MSRP $495 / EA 1 YR Warranty Free Updates
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6.0 Conclusion of Report
HQE is pleased to conclude this report for The City of Rolling Hills. However, The City of Rolling Hills faces several challenges that were identified by HQE; the solutions being proposed are to mitigate all of the challenges. The report proposes the ideal unique outdoor warning systems installation solution for the City. The solution was designed and proposed after careful analysis of the strengths and weaknesses of the current options in the market today. The SiRcom Mass Notifications System allows The City of Rolling Hills to meet the initial mass alerting requirements and to scale later with any indoor alerting and security systems integrations that the City may require. This proposed solution is genuinely a capability that will allow The City of Rolling Hills to install a solution that will not be outdated due to the modern unified mass notifications system design.
The proposed Mass Notifications System is the world’s most comprehensive solution, with multiple redundant alerting channels pre-built into the system. The SiRcom SMART Alert System enables The City of Rolling Hills to provide the desired emergency response alerting if the power or cellular communications have failed. It is a Fully Certified Federal Emergency Management Agency (FEMA) System. The Unified Mass Notifications System solution ensures that The City of Rolling Hills can maximize the resources available in the mission to Save Lives and Protect Property. The unified solution doesn’t rely on a single network but on a family of networks to ensure that when the Emergency System is required to perform its purpose, even in the event of power outages, the system WILL WORK! The proposed solution will provide The City of Rolling Hills with the solution to mitigate the risks faced by the City and Counties of California in the infamous 2020 wildfires. In addition to the actual installation options for the outdoor warning system, HQE would suggest a community outreach program that would allow the residents of the community to talk directly with Mass Notification Systems experts. This will allow The City of Rolling Hills to help the residents better understand why the solution is so important for the life safety program of The City of Rolling Hills.
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Thank You For Your Continued Support of HQE Systems, Inc.
A Minority Owned, FEMA Certified Service Disabled Veteran Owned Small Business End of Mass Notifications System Installation Report
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Questions from RHCA Board:
What is the impact of placing the sirens at the gates on our gate operation, especially during emergencies - No impact. In fact, it would improve emergency mass communications during a critical event if all communications signals were not existent. This is because each siren pole will have a control cabinet that will have a Local Operating Console that allows the security guard to manually activate the siren in case of no communications signal is available. What is anticipated decibel level for people inside the gatehouse when siren is used? (Gatehouse is an uninsulated building). With the sirens being installed on the pole at 50' Above Ground Level (AGL), the sound will not be harmful at people at ground level. Per FEMA outdoor warning sirens standards, the 50' AGL is a safe operations height for people at the base of the pole. What is estimated length of notification (siren / verbal) - Standard recorded transmission can range from 20 seconds to 1 minute. This is based on the type of message being transmitted for the emergency. The City can choose the length of the message and select if the message should be played once or on repeat for a set repeat number.
Will siren tie into gatehouse electricity or will run solely on solar pack and battery backup? It's currently planned to have AC Main electricity connected to the poles.
The AC Main electricity was to be pulled from the gatehouse. This is the ideal power location to draw from.
Will siren signal have any impact on radio repeater located at the rear of the Crest gatehouse. Outdoor sirens poles operate near many different radio antennas, repeaters, and communications stations without disturbing or having any adverse effects on the nearby radio signals.
Will the siren signal have any impact on the cell phone antenna located at the rear of the Crest gatehouse. Same as above, no impact on cellular towers or signals.
It appears that the tree in the planter behind the Eastfield gate will need to be removed, please confirm. It is our goal NOT to remove any trees if possible. If there is another preferred location near that site, HQE can easily move the install location to that location.
Proposal for Crest gate includes requirement that CCTV cameras are relocated to siren pole? Due to the siren pole being in front of the CCTV poles, HQE suggested if the siren pole was to block the CCTV view angles that the CCTV cameras could be relocated onto the siren pole (this is an easy requirement that is often executed by the sirens installation team).
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FYI - It appears that one of the proposed locations for the main gate area is in the same location as the septic tank. Before any final entrenching and pole site digging, detailed utilities and engineering survey will be conducted to identify any issues. In addition, HQE can move any pole location slightly off the proposed sites to accommodate utilities, septic tanks, flower beds, and or any other issues the City would like HQE to work around.
How did they concluded placing the warning system at the perimeter gates is the best technical solution to achieving the goal of notifying all residents. Based on past precedence regarding potential cell towers, the City Council requested HQE to investigate potential co-location sites and identified the gate locations would be ideal given that the poles would minimize resident view obstruction issues.
Questions from residents:
By what method will be siren /voice message would the siren be triggered.? Think it would have to be by radio control. Perhaps an unused frequency in the ham band. Two activation methods: 1) From the City Hall. An administrator can activate the system from the on-premise Central Activation System. An administrator would walk up to the on-premise Central Activation System (Computer), access the software and activate the pre-recorded or live voice alert. This will utilize Radio frequencies. 2) From an Administrators smartphone or mobile device, the Administrator can access the secure webbased portal and activate the system. This will use the local internet via the cloud-based server we will set up for remote access.
Test will need to be performed to check the range of electronic signals and the audibility at various locations. The Outdoor Warning Sirens do not emit harmful electronic signals or Radio Frequencies. Currently, the Outdoor Warning Sirens are utilized on the premise of highly dense residential areas, hospitals, sensitive government ammunition storage areas, and other high pedestrian traffic areas.
Per the FEMA guidance, the only consideration is for the poles to be 30' - 50' above ground level at the set decibel rate. At each siren location, a test will be performed post installation to ensure the decibel rate is set correctly by our sound engineers.
What would power the siren/voice? If there is a power outage the siren will be inert. You would need a solar panel with re-chargeable battery, such as used on the freeway. The siren system is built with redundant power systems. The primary power is the AC Main. The AC Main will power the system until the AC Main power is shut down. At which point, the Battery Backup power system kicks in. The Battery Backup power system is constantly trickle charged by the AC Main, and if there is no AC Main, the Solar Power charges the system. Our system has a 30 day Battery Backup capability with a 72 hours of activation power from a single 12V battery. This is the most extended Battery Backup system in the market today.
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Agenda Item No.: 12.A
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE
THREE AND FOUR AREAS BY THE PALOS VERDES PENINSULA
LAND CONSERVANCY.
DATE: September 12, 2022
BACKGROUND:
On August 22, 2022, Cris Sarabia of the Palos Verdes Peninsula Land Conservancy (PVPLC) gave a presentation on the actions taken to reduce fuel load on Conservancy property located south of the City's boundaries. At the conclusion of the presentation, the City Council asked Mr. Sarabia to return with information on further maintenance.
DISCUSSION:
PVPLC proposed four phases for fuel load reduction work in the Palos Verdes Nature Preserve south and southwest of the City's boundaries.
Phase 1 implemented approximately 18 acres of fuel load reduction maintenance for $34,200.
Of the 18 acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated), and 16 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented. Phase 1 was started in 2019 with follow-up maintenance for $12,000 annually for three years from 2020-2022.
Phase 2 implemented approximately 15 acres of fuel load reduction maintenance for $50,000.
Of the 15 acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated), and 14 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented. Phase 2 was started in 2020 with follow-up maintenance for $20,800 annually for three years from 2021-2023.
Phase 3 was completed in the fall of 2021 and implemented a pproximately 7.5 acres of fuel load reduction for $87,000. Of the 7.5 acres, 2 acres were acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site is currently being monitored for acacia regrowth. All sites had biological monitoring surveys done before any work was implemented.
Phase 3 was started in 2021 with follow-up maintenance for $14,000 in 2022. 307
Phase 4 was proposed in the winter of 2021 and implements 7 acres of fuel load reduction, including 1.5 acres of acacia removal and 5.5 acres of mustard and non-native grass mowing.
Phase 4 costs $34,900 and was completed in the late spring 2022.
Cost Proposal
PVPLC proposes a one-year maintenance schedule for 2023 for the Phase 1, 3, and 4 areas in the amount of $33,500.
Phase 1 maintenance mowing for approximately 18 acres: $7,500 Phase 3 maintenance mowing for approximately 7.5 acres: $13,000 Phase 4 maintenance mowing for approximately 7 acres: $13,000 One-time project total: $33,500
It should be noted that the City had previously agreed to maintenance in the Phase 2 area in 2023 for $20,800.
Analysis
In previous presentations to the City Council, PVPLC discussed its strategy to prevent Mustard regrowth in the Land Conservancy area. The first step is to continuously remove the plant prior to seed drop. This removal should occur for a period of three to five years.
Following seed management, replanting the areas with native species would further prevent re-growth.
The City has already spent $70,200 for initial and maintenance service for the Phase 1 area.
This includes an initial cost of $34,200 in 2019, and maintenance costs of $12,000 per year for three years between 2020-2022. According to Mr. Sarabia, the vegetation in the Phase 1 area is thin and it would be possible to skip general maintenance service for a year at the Council's discretion. Maintenance in the following years is often not as intense as the first few years.
The area could be reevaluated in upcoming years to see if general maintenance is needed.
Since predicting vegetation regrowth is based on a number of factors including annual rainfall, seed dispersal, and the amount of seeds in the area, determining the amount of regrowth is difficult and should be monitored on a regular basis.
Staff recommends that maintenance for Phase 1 be skipped in 2023 as it is more important to follow through with maintenance service in Phase 3 and 4. If approved, 2023 will be the second year of maintenance service for Phase 3 and the first year of maintenance service for Phase 4 for a total cost of $26,000.
FISCAL IMPACT:
The General Fund paid a total of $206,100 for the completed initial work for Phases 1, 2, 3, and 4. Three year (2020-2022) maintenance program for the Phase 1 costs $12,000/per year or $36,000. Three year (2021-2023) maintenance program for Phase 2 costs $20,800/per year or $62,400. One year (2022) maintenance cost for Phase 3 costs $14,000. Since 2019, the City has committed $318,500 for initial and maintenance costs for fuel reduction in the Nature Preserve areas.
The current proposal is for $26,000 for maintenance in the Phase 3 and 4 areas for 2023. The City had previously committed to 2023 maintenance service in the Phase 2 area for $20,800.
The total cost for 2023 maintenance in the Phase 3 and 4 areas plus Phase 2, which the City 308
has already committed, is $46,800.
RECOMMENDATION:
Staff recommends that the City Council invest in the maintenance costs for 2023 for the Phase 3 and 4 areas for a total of $26,000 and direct staff to work with PVPLC and the City Attorney's office on a contract amendment.
ATTACHMENTS:
PVPLC Reducing Fuel Load Project Maintenance RH 2023.pdf PVPLC Reducing Fuel Load Project Update -2022.pdf
Fuel Load Reduction Phase 4 Presentation.pdf
4th_Amendment.pdf
3rd_Amendment.pdf
2nd_Amendment.pdf
1st_Amendment.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
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1 Proposal to the City of Rolling Hills
Fuel Load Reduction in 2023
(Phases 1, 3, and 4 Maintenance)
Submitted by the Palos Verdes Peninsula Land Conservancy The Palos Verdes Peninsula Land Conservancy (Conservancy) is intimately aware of the fire concerns on the Palos Verdes Peninsula, and continues to discuss measures to reduce fire risk with the four peninsula cities. Conservancy staff members continue to work with City of Rolling Hills staff to implement fuel modification work as required by County Department of Agriculture Weights and Measures as part of landowner responsibilities for fuel modification near adjacent homes as well as measures above and beyond. Additionally, the Conservancy clears over 90 acres of weeds in restoration sites within the Palos Verdes Nature Preserve and clears 30+ miles of trails annually. This weeding approach is very specialized and must be accomplished while complying with the NCCP/HCP implementation guidelines and respecting the natural resources on the preserve. We understand that the city desires to continue to prioritize efforts to reduce fuel load in Preserve areas, and the Conservancy understands that vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the Conservancy is offering technical expertise to aid the City and augment city staff in the effort to continue reduce fuel load vegetation beyond fuel modification zones by targeting the removal of invasive plants such as mustard and other non-native plants, which in turn improves habitat for local wildlife, including the federally threatened coastal California gnatcatcher, the cactus wren, a state species of concern and the federally endangered Palos Verdes Blue Butterfly.
This proposal outlines the potential areas for this 2023 maintenance work of areas previously cleared of acacia and mowed of mustard and other non-native species. This proposal outlines phase 1, 3, and 4 as part of maintenance for the 2023 work for one-time grant from the city up to $33,500. Phase 2 will be cleared as part of the previously agreed upon terms. 310
2 Phase 1
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3 Phase 3
312
4 Phase 4
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5 Budget
The budget reflects a typical maintenance mowing project within the preserve with minimal disturbance to native habitat and to the surrounding vegetation, following NCCP/HCP protocols. Careful mowing proposed in this project, increase the habitat value for the federally threatened coastal California gnatcatcher and cactus wren, a state species of concern, as well as other native species while providing public benefit. These costs reflect the estimated time it would take the contractors to complete the project using hand tools and machinery and oversight and bird monitoring by Conservancy biologists to assure that best management practices are implemented (ie. minimization and avoidance measures such as nesting bird surveys are required by the NCCP/HCP) as well coordination with Rancho Palos Verdes and Rolling Hills city staff.
Project Acres Budget
Phase 1 Maintenance Mowing ~18 $7,500
Phase 3 Maintenance Mowing ~7.5 $13,000
Phase 4 Maintenance Mowing ~7 $13,000
One-time Project Total $33,500
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1 Update on Fuel Load Reduction
2022
Submitted by the Palos Verdes Peninsula Land Conservancy In the winter of 2021, The Palos Verdes Peninsula Land Conservancy (Conservancy) proposed a fourth phase of fuel load reduction work in the Palos Verdes Nature Preserve abutting the City of Rolling Hills. The fourth phase was completed in the late spring of 2022 and this document serves as a report and update of the work completed, including phase one, two and three, which were completed in the spring of 2022.
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2 Phase 1
Approximately 18 acres of fuel load reduction maintenance were implemented. Of the 18 acres, 2 acres of previously removed acacia areas were monitored for regrowth (and treated) and 16 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented.
Mowed areas in pink. Monitored areas in red
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3 317
4 318
5 Phase 2
Approximately 15 acres of fuel load reduction maintenance were implemented. Of the 15 acres, 1 acre of previously removed acacia areas were monitored for regrowth (and treated) and 14 acres of mustard and non-native grasses were mowed. All sites had biological monitoring surveys done before any work was implemented. 319
6 Mowed areas in green. Monitored areas in dark blue
Mowed areas in green. Monitored areas in dark blue
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8 Phase 3
Approximately 7.5 acres of fuel load reduction were implemented. Of the 7.5 acres, 2 acres were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys done before any work was implemented.
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9 Acacia Removal Site in Red Polygon and Mowing in Blue Polygon 323
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12 Phase 4
Approximately 7 acres of fuel load reduction were implemented. Of the 7 acres, 1.5 acres were Acacia removal and 5.5 acres were mowing of mustard and non-native grasses. The site is currently being monitored for Acacia regrowth. All sites had biological monitoring surveys done before any work was implemented.
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Rolling Hills Fuel Load Reduction
Palos Verdes Peninsula Land Conservancy
2022 Report
Cris Sarabia
Conservation Director
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Overview
2022
Phase 1 – Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 2 – Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 3 – Mowing Maintenance and Regrowth
Monitoring and Treatment
Phase 4 – Initial Mowing and Invasive Acacia
Removal
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Phase 1
June 2022
Started in 2019 and 2022 will be final year of mowing
2 acres of Acacia
16 acres of mowing
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Phase 1
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Phase 2
June 2022
Started in 2020 and 2023
will be final year of mowing
1 acres of Acacia
15 acres of mowing
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Phase 3
June 2022
Started in 2021
2 acres of Acacia
5.5 acres of mowing
Maintenance consisted of Mowing
and surveying for acacia.
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Phase 4
June 2022
5.5 Acres of mowing
1.5 Acres of Acacia removal
No plan for future
maintenance
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Agenda Item No.: 12.B
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT
SERVICES FOR FISCAL YEAR 2022-2023
DATE: September 12, 2022
BACKGROUND:
In July 2019, the City Council engaged the services of Alan Palermo Consulting (APC) to manage the City's capital improvement projects for Fiscal Year 2019-2020 for four projects:
construction of tennis courts ADA improvements, City Hall ADA improvements, sewer feasibility study phase II, and 2019/2020 annual signage and striping project.
The 2019/2020 annual signage and striping project was completed in April 2020. The sewer feasibility study phase II was completed in May 2020. APC assisted in preparing a design Request for Proposal for the 8" sewer main along Rolling Hills and the City Council engaged NV5 for the engineering design of the 8" line on August 24, 2020.
In September 2020, the City Council amended APC's contract to include additional budget for managing additional projects. The capital improvement projects for Fiscal Year 2020-2021 comprised of the design of the City Hall ADA improvements, the design of the 8" sewer main along Rolling Hills, Block Captain Program communications project, Proposition 68 Per Capita Program allocation, the Crest Road East Utility Undergrounding grant project and a small budget for coordinating with the Rolling Hills Community Association on tennis courts ADA improvements.
APC assisted in giving the City's Proposition 68 Per Capital Program allocation to Rolling Hills Estates for the Nature Center project. The design of the 8" sewer main is complete and being reviewed by adjacent agencies. The Block Captain Program communication project will have a report by HQE Systems in November 2021 on their findings for a siren system in Rolling Hills. The Crest Road East Utility Undergrounding project initiated design with Southern California Edison (SCE) and outreach to the property owners long the project areas was initiated by APC. With the hiring of the Senior Management Analyst, the utility undergrounding 403
project was reassigned to the staff in August 2021. SCE anticipates completing the design of the project in 2022.
APC's project management contract expired on September 1, 2022. The total contract amount of $74, 240 (original contract and first amendment), $44,880 was expended for Fiscal Year 2019-2020, and Fiscal Year 2020-2021. The remaining about on the contract is $3,000 as of July 31, 2022.
DISCUSSION:
To meet project management needs for Fiscal Year 2022-2023, APC was asked to provide a proposal for services for the following projects:
1. Project Management for the Design of City Hall ADA Improvements per the City’s Transition Plan
2. Project Management for Emergency Communications Project
3. Project Management for the Tennis Court ADA Improvements
4. Project Management for the Design of the 8-inch sewer main along Portuguese Bend Road
5. Professional Services to support other City Projects APC's proposed cost for services in Fiscal Year 2022-2023 is $44,550. Staff recommends an amended agreement with APC for Fiscal Year 2022-2023 based on APC's proposal dated August 30, 2022.
FISCAL IMPACT:
The FY 22-23 Adopted Budget includes funding specifically for Project Management services.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment_ExhibitA.pdf Alan Palermo Agreement - Signed_July_2019.pdf
Alan Palermo Service Agreement FINAL 2020.28.09.pdf
2021-11-09_2ndAmend-AlanPalerm.pdf
404
THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (“Second Amendment”) is made and entered into this 12th day of September 2022 by and between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and Alan Palermo Consulting (hereinafter the “CONSULTANT”).
R E C I T A L S
A. On July 18, 2019, the City entered into a Professional Services Agreement with Consultant (“Agreement”) for project management services to assist with the following projects:
1) project/construction management of the bid and construction of tennis court improvements (American with Disabilities Act (“ADA”) and aesthetic improvements); 2) project management for the design of ADA improvements at the City Hall building; 3) project management for phase II of the sewer feasibility study; and 4) project management for the FY 2019/2020 annual signage and striping program;
B. On September 14, 2020, City and Consultant amended the Agreement for the first time to expand the scope of work, extend the term, and increase the cost so that Consultant may provide services on the following projects: 1) project management for tennis court improvements (American with Disabilities Act (“ADA”) and aesthetic improvements); 2) project management for the design of ADA improvements per the City’s transition plan; 3) project management for design of 8” sewer main along Portuguese Bend Road/Rolling Hills Road; 4) project management for Block Captain Program communications project; 5) project management for securing per capital program funded through the Parks and Water Bond Act of 2018 (Proposition 68); and 6) project management for implementing the Fire Prevention through Power Line Undergrounding Project 0526 funded by FEMA’s Hazard Mitigation Grant Program (“First Amendment”) (the “First Amendment”);
C. On June 30, 2022, the City and Consultant amended the Agreement for the second time to extend the term for Consultant to complete the scope of work (the “Second Amendment”).
D. The Parties now desire to amend the Agreement to clarify the scope of work, extend the term and state the costs for the work provided by the Consultant (“Third Amendment”).
E. Consultant is well qualified by reason of education, training, and experience; and F. Consultant is willing to render such services on the terms and conditions as hereinafter defined.
NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Consultant agree as follows:
405
1. Section 2 “Scope of Work” of the Agreement is amended to read as follows:
“2. SCOPE OF WORK. Consultant shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the scope of work attached as Exhibit A to this Third Amendment.
2. Section 3 “Cost” of the Agreement is amended to read as follows:
“3. COST. The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under the Agreement at the rates and in the manner established in the attached Exhibit A to this Third Amendment.
A. Compensation. An additional forty-four thousand, five hundred and fifty dollars ($44,550.00) is added to the permitted compensation under this Third Amendment. This fee includes all expenses, travel, attendance at meetings and miscellaneous costs, estimated to be accrued. 3 Paragraph 9 (TERM OF CONTRACT) of the Agreement is amended to read as follows:
9. TERM OF CONTRACT
This Agreement shall be valid until June 30, 2023 unless extended by the parties in writing by written amendment to this Agreement or terminated earlier by the parties pursuant to Section 10 of this Agreement.
2. All terms and conditions of the Agreement not amended by the First Amendment, the Second Amendment, and this Third Amendment remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have executed this Third Amendment on the date and year first above written, and it is effective as of October 1, 2022.
CITY OF ROLLING HILLS ALAN PALERMO CONSULTING
__________________________ __________________________
ELAINE JENG, City Manager ALAN PALERMO
DATE:___________ DATE:_____________
406
ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
407
Alan Palermo Consulting
2412 Prospect Ave, Hermosa Beach, California 90254 / (310) 717-3244 August 30, 2022 2022-RH003_R1
Ms. Elaine Jeng
City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
Re: Professional Services – Project Management Services/Consulting Agreement for CIP and Special Projects
Dear Mr. Jeng:
Thank you for the opportunity to be of continued service to the City of Rolling Hills. Pursuant to our discussion and information provided by the City, Professional and Project Management services will be provided as directed by the City of Rolling Hills for the following projects for the period 10/1/22 through 6/30/23:
1) Project Management for the Design of City Hall ADA Improvements per the City’s Transition Plan:
a) Continued oversight and coordinate completion of Construction Documents for the City Hall ADA Improvements with the City’s selected Consultant (Pacific Architecture).
Provide assistance with internal functions relevant to the project including drafting of staff reports.
b) Upon completion of ADA Improvement Construction Documents, prepare Bid Documents to solicit construction bids for the ADA Improvements. manage bid process and preparation of Construction Contract with selected contractor. (Note: Construction not expected to begin until 2023-2024 Fiscal Year)
2) Project Management for Emergency Communications Project:
a) Coordinate with the City and HQE Systems to evaluate the best and the most appropriate emergency communication systems for City use during emergencies. b) Provide Project Management and support for implementation of selected emergency notification system selected and budgeted by City for installation in 2022-2023 fiscal year.
3) Project Management for the Tennis Court ADA Improvements:
a) Prepare RFP and evaluate proposals for design services as needed. b) Oversee design consultant, serve was the city’s representative with outside agencies relevant to the project, review design plans, conduct outreach meetings with the 408
Alan Palermo Consulting
community and provide assistance with internal functions relevant to the project including drafting of staff reports.
c) Serve as the liaison and extension of City Staff to the Rolling Hills Community Association to achieve a set of coordinated design plans including phasing plan for construction activities as needed.
d) Review plans on behalf of City
4) Project Management for the Design of the 8-inch sewer main along Portuguese Bend Road:
a) Continued oversight of design consultant to finalize improvement plans for Phase 1 (Rolling Hills to Rolling Hills Estate), serve was the city’s representative with outside agencies relevant to the project, review design plans, conduct outreach meetings with the community as needed/requested, and provide assistance with internal functions relevant to the project including drafting of staff reports.
b) Upon completion of Sewer Improvement Plan Construction Documents, Finalize Bid Documents to solicit construction bids for the Sewer Improvements, manage bid process and preparation of Construction Contract with selected contractor. c) Prepare RFP and evaluate proposals for Construction Management/Inspection of Improvements
d) Project Management during Construction Phase (Not: Construction tentatively scheduled to begin no earlier than June 2023. Services may need to extend into 2022-2023 consulting contract)
5) Professional Services to support City Projects:
a) Provide Professional Services when requested by the City to:
i) Prepare supporting information / technical guidance in support of the City’s efforts to submit applications for grant funding for Capital Improvement Projects. Coordinate with City’s Grant Writer in providing information for Project grant application. ii) Prepare RFP’s / Bid Document assistance for other City projects when requested iii) Manage/provide assistance for additional City projects upon request of the City 409
Alan Palermo Consulting
Services will be provided at the specified hourly rate of One hundred sixty-five ($165) dollars per hour. Services are estimated at the schedule listed below for the time periods listed.
Project Description Time Period Total Hours Total Fee
1 Project Management for the Design of
City Hall ADA Improvements per the
City’s Transition Plan 10/1/2022 - 6/30/2023 72 $ 11,880 2 Project Management for Emergency
Communications Project 10/1/2022 - 6/30/2023 54 $ 8,910 3 Project Management for the Tennis
Court ADA Improvements 10/1/2022 - 6/30/2023 54 $ 8,910 4 Project Management for the Design of
the 8-inch sewer main along Portuguese
Bend Road/Rolling Hills Road 10/1/2022 - 6/30/2023 54 $ 8,910 5 Professional Services / Assistance 10/1/2022 - 6/30/2023 36 $ 5,940 Total Hours 270
Total Fee $ - $ 44,550
In that regard, please find enclosed our Standard Provisions of Agreement for your review.
Should you have any questions, please do not hesitate to call me at (310) 717-3244.
Sincerely,
Alan Palermo Consulting
Alan M. Palermo
Alan Palermo, P.E.
Principal/Owner
410
Alan Palermo Consulting
STANDARD PROVISIONS OF AGREEMENT
BETWEEN CLIENT AND ALAN PALERMO CONSULTING
Client and Consultant agree the following provisions are part of their Agreement:
1. Consultant Responsibilities: Consultant shall perform its services in accordance with generally accepted standards of professional practice in Southern California in effect at the time of performance. Consultant makes no warranty, either express or implied, as to its findings, recommendations, plans, specifications, surveys, or professional advice. Consultant’s services will be performed for the benefit of Client and not for any third-party beneficiary. Consultant is an independent contractor and not an employee of Client.
2. Insurance: Consultant shall obtain and maintain in full force, at its own expense, liability insurance coverage as required by the client and agreed to by Alan Palermo Consulting.
3. Indemnification: Each party shall hold harmless and indemnify the other party from and against liability arising from the indemnifying party’s negligent acts, errors, or omissions. If other parties are liable in addition to the indemnifying party, the indemnifying party shall pay only an amount proportional to its degree of culpability.
4. Documents: All of Consultant’s work product and other documents prepared under this Agreement are instruments of service. Consultant grants ownership to Client of its documents prepared under this Agreement, provided Client has paid Consultant all amounts to which the Consultant is entitled. Consultant shall not be liable for the use of its plans, specifications, surveys, and other documents on a project other than that for which they were prepared.
5. Exclusions from Service: Consultant is not responsible for the detection, presence, handling, removal, abatement, or disposal of asbestos or hazardous or toxic substances, products or materials. The Consultant is not responsible for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs, since these are solely the construction contractor’s rights and responsibilities. If Consultant is requested to review anything from a construction contractor or supplier, the review is for the limited purpose of checking for conformance with information given and the design concept expressed in the construction documents, and not for the purpose of determining accuracy or completeness or safety precautions, all of which remain the construction contractor’s responsibility. Consultant does not perform geotechnical services and is not responsible for soils or geological conditions.
6. Cost Estimates: Since the Consultant has no control over the cost of labor, materials or equipment, over the construction contractor’s methods of determining bid prices, or over competitive bidding, market or negotiating conditions, the Consultant cannot and does not warrant or represent that bids will not vary from any estimates of construction cost.
7. Delays: Consultant is not responsible for delay caused by activities or factors beyond Consultant’s reasonable control, including but not limited to strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of Client to furnish timely information or promptly 411
Alan Palermo Consulting
approve or disapprove of Consultant’s services or instruments of service, or faulty performance or delay by Client, contractors, or government agencies.
8. Suspension of Services: Client may suspend the Consultant’s performance of services by written notice to Consultant, provided Client pays Consultant for all services performed prior to the effective date of suspension. Consultant may suspend its services if Client fails to pay undisputed amounts of Consultant’s invoices within sixty days of receipt of invoice or if Client files or has filed against it a petition under the Bankruptcy Code. The Client and Consultant will re-negotiate the fee if the period of suspension exceeds ninety days.
9. Termination of Services: Client may terminate this Agreement by written notice to Consultant, provided Client pays Consultant for all services performed prior to the effective date of termination. Consultant may terminate this Agreement upon ten days notice of breach by Client, including nonpayment of undisputed fees, provided Client does not cure such breach within ten days of notice of breach. Client shall pay Consultant for all services performed prior to the effective date of termination.
10. Assignment: Neither party may assign this Agreement without the prior written consent of the other.
11. Services: Professional Services shall be provided at the hourly rate stipulated in this agreement unless Client and Consultant enter into a project specific agreement. 412
Alan Palermo Consulting
SCHEDULE OF BILLING RATES
Effective January 1, 2022
Principal/Owner $165.00/Hour
Note 1: Hourly rate includes Consultants mileage to perform services on behalf of the Client.
Note 2: Reimbursable Expenses: Client shall pay the cost of any applicable reimbursable expenses, plus 15%, incurred on Client's behalf. If requested, Alan Palermo Consulting will provide a computer printout, which details these costs.
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Agenda Item No.: 12.C
Mtg. Date: 09/12/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ALAN PALERMO, PROJECT MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES
NECESSARY FOR THE CITY HALL ADA IMPROVEMENT PROJECT
AND DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES
AGREEMENT WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700 DATE: September 12, 2022
BACKGROUND:
At the October 25, 2021 meeting, staff presented a third option for the City Hall ADA Improvement Project prepared by staff for consideration. Option 3 took into consideration the City Council's feedback from the September 13, 2021 meeting. Option 3 proposed by staff includes pushing the existing line of wall at the front door to the City Hall, moving one of the three All Gender restrooms to the newly expanded space and enclosing the hallway to the Council Chambers to allow for a meeting room. The City Council favored Option 3 but decided to hold off on giving staff direction on the next steps until the City Council has an opportunity to consider all the capital improvement projects at the 2022 Strategic Planning Workshop.
At the April 25, 2022 meeting, staff presented this third option for the City Hall ADA Improvement Project and Pacific Architecture and Engineering's fee proposal to complete engineering design for Option 3. City Council approved Option 3 and directed staff to prepare Amendment No. 3 to the service agreement with Pacific Architecture and Engineering, Inc. (PAE) to complete engineering design for Option 3.
PAE has completed the project through Design Verification and Schematic Design, and will be moving into Design Development/Construction Documents in September/October 2022.
Preparation of Design Development/Construction Documents requires additional site investigation to for PAE's use in preparing cost effective design in the Construction Documents. The site investigation being requested/needed is a Geotechnical Report to support the structural design for the building.
DISCUSSION:
Staff solicited and obtained proposals from three geotechnical firms to perform the site 438
investigation and prepare a Geotechnical Report for use by PAE in development of the Construction Documents. The three firms that provided proposals are:
1. Ninyo and Moore
2. GMU
3. Geotechniques
Proposals were evaluated on; their understanding of the project, the services they proposed/included to meet the projects needs, and the fee to provide the required services.
The proposals are attached for reference.
FISCAL IMPACT:
There is no funding available in the adopted FY 2022-2023 budget for the Geotechnical Services fee. If the City Council should move forward with an agreement with GMU to perform site investigation and prepare a Geotechnical Report, appropriation of general fund reserves to the Capital Improvement Program Fund 40 is necessary to pay for this expense.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Geotechniques_20220830_geotech proposal.pdf
GMU_P-22212 City Hall ADA Addition (8-22-22).pdf
Ninyo and Moore_04IRV02-03763.pdf
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August 22, 2022
Ms. Elaine Jeng
City Manager
CITY OF ROLLING HILLS
2 Portuguese Bend Road
Rolling Hills, CA 90274 GMU Proposal P-22212
Subject: Proposal and Budget Estimate to Provide Geotechnical Investigation Report, City Hall ADA Addition, City of Rolling Hills, California.
Dear Ms. Jeng:
GMU Geotechnical, Inc. is pleased to submit this proposal and budget estimate to provide a geotechnical investigation report for the proposed addition at the City Hall building in the City of Rolling Hills, California.
We understand that the proposed project will consist of a small building addition and interior improvements at the City Hall building in Rolling Hills to make it ADA compliant.
The following scope of work is based on our understanding of the project and our experience with similar projects in Laguna Beach.
SCOPE OF WORK
Task 1 – Document Review, Site Visit, and Dig Alert
We propose to review available documents, plans, geotechnical reports, and in-house geologic maps and publications pertaining to the site. We will coordinate with the project manager to determine our boring locations and visit the site in order to mark the boring locations and coordinate with utility companies for underground DigAlert as required by law.
Task 2 – Field Exploration Program
We will perform a half-day of hand auger borings within the addition area at the subject site.
The hand auger borings will be drilled to a maximum depth of 10 feet below the existing ground surface or practical refusal. The borings will be logged by a staff engineer or geologist. Bulk and relatively undisturbed soil samples of the soils will be collected from the borings for laboratory testing. The borings will be backfilled with the native soil cuttings. 444
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report, City Hall ADA Addition, Rolling Hills, California
August 22, 2022 2 GMU Proposal P-22212
Task 3 – Laboratory Testing Program
Laboratory testing will be performed to evaluate various engineering properties of the subsurface materials. Laboratory tests may include:
• In-place moisture and dry density;
• Particle Size analysis;
• Atterberg Limits;
• Expansion Index;
• Maximum Dry Density and Optimum Moisture Content;
• Direct shear testing; and
• Corrosion (pH, resistivity, chlorides, soluble sulfates).
The results of these lab tests will be used in the geotechnical engineering analysis. We have estimated a quantity of tests based on our past experience with similar projects.
Task 4 – Engineering Analysis, Report Preparation & Plan Review We will interpret and evaluate the field and laboratory data to perform geotechnical engineering analysis. A report will be prepared to present a summary of our findings, conclusions, and recommendations.
BUDGET ESTIMATE
Geotechnical Investigation Report:
City Hall ADA Addition
City of Rolling Hills, California
Task 1 – Site Visit and Dig Alert $ 940
Task 2 – Field Exploration Program $ 3,880
Task 3 – Laboratory Testing Program $ 2,540
Task 4 – Engineering Analysis, Letter Report Preparation & Plan Review Letter $ 2,335 NOT-TO-EXCEED BUDGET ESTIMATE………………….……………………….$ 9,695
445
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report, City Hall ADA Addition, Rolling Hills, California
August 22, 2022 3 GMU Proposal P-22212
We will provide our services on a time-and-expense basis in accordance with our attached 2022 Schedule of Charges. Our total fees to prepare our geotechnical report would not exceed the above budget estimate unless the scope of our services is increased beyond that described in this proposal. and will not be exceeded without prior authorization.
PLAN PERMITTING
Additional geotechnical services may be needed during the plan permitting process with the City of Rolling Hills. The exact scope of these services is unknown at this time and therefore not included. Potential future plan permitting services may include the following:
1. Preparation of a written response to comments by the City of Rolling Hills following their review of our geotechnical investigation report (as necessary).
Additional subsurface investigation (if required) is not included within this scope of work.
2. Review of the site plans (i.e. grading and/or drainage plans, building foundation plans, etc.) to evaluate whether the plans were prepared in conformance with the recommendations provided in our geotechnical investigation report.
3. Coordination with project engineers to make necessary revisions to the plans so that they conform with the geotechnical report. Review and stamp and sign finalized plans for submittal to the City of Rolling Hills.
Our cost for the services outlined in Items 1 through 3 are dependent on the extent of the City comments, the amount of different plans that would need to be reviewed, and the number of times the project plans are revised and require additional review. The Plan Permitting Services will be provided on a time-and-expense basis in accordance with our attached 2022 Schedule of Charges to be used during the project. A cost estimate for these plan permitting services can be provided upon request at the completion of the design phase and once the City review comments are received.
Please do not hesitate to call if there are any questions or if you would like to discuss any aspect of this proposal. Attached is our General Conditions for Geotechnical Engineering Services. If you find our scope, budget estimate, and agreement acceptable, please execute this proposal by signing this contract and returning a signed copy to us (complete the signature box on the next page and initial each page of the General Conditions on bottom right). 446
Ms. Elaine Jeng, CITY OF ROLLING HILLS
Proposal and Budget Estimate to Provide Geotechnical Investigation Report, City Hall ADA Addition, Rolling Hills, California
August 22, 2022 4 GMU Proposal P-22212
We thank you for considering the use of our services and we look forward to working with you on your project in Rolling Hills.
Respectfully submitted,
David Hansen, M.Sc., PE, GE 3056
Associate Geotechnical Engineer
(Submitted via e-mail)
Attachments:
GMU 2022 Schedule of Charges
GMU General Conditions for Geotechnical Engineering Services I accept the scope and budget estimate set forth in this proposal, and the conditions set forth in the attached Agreement:
(Please sign below and initial each page of the General Conditions on bottom right) Signature of Client or Authorized Agent:
__________________________________________ Date: _____ / _____ / _____ sw/P-22212 City Hall ADA Addition (8-22-22)
447
GENERAL CONDITIONS FOR ENGINEERING AND GEOLOGICAL SERVICES Initial: _______ August 2022