1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022
RECOMMENDATION: Approve.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, September 12, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1304 Next Ordinance No. 380
CL_AGN_220912_CC_AffidavitofPosting.pdf
1 7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22, 2022 RECOMMENDATION: Approve as presented.
7.D. PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
7.E. APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO
FILE/ACHIEVE BUILDING PERMITS FOR THE TENNIS COURT ADA
IMPROVEMENT PROJECT
RECOMMENDATION: Approve as presented.
7.F. AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP (LSL)
FOR AUDITING SERVICES TO EXTEND THE TERM FOR ONE YEAR TO
COVER THE AUDIT OF THE CITY'S FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022
RECOMMENDATION: Approve the third amendment to the agreement with Lance, Soll & Lunghard, LLP,for audit services to extend the agreement for one year covering the FY 2021/22 audit.
7.G. REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL COMMITTEE DEVELOPED AT THE MARCH 1, 2022 MEETING; AND RECEIVE AND FILE AN UPDATE ON ITEMS ON THE MITIGATION LIST.
RECOMMENDATION: Receive and file.
7.H. RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC COMMISSION
MEETING
RECOMMENDATION: Receive and file.
7.I. RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF TORRANCE
REGARDING DIRECTION TO WITHDRAW PARTICIPATION IN THE TORRANCE
AIRPORT STORMWATER BASIN PROJECT
RECOMMENDATION: Receive and file.
7.J. RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP GROUP
RECRUITMENT SCHEDULE
CL_MIN_220822_CC_F.pdf
CL_AGN_220912_PaymentofBills.pdf
CA_AGR_220912_PSA_BoltonEng_Amendment01_TennisCourtADA.pdf Agreement_BoltonTennisCourtsGradingPlan_2017.pdf
CA_AGR_220912_LSL_PSA_ Amendment_02.pdf
CA_AGR_220912_LSL_ExhibitA_Quote.pdf
Audit LSL fullyExecuted2016-2019.pdf
Addtl_Fire_Safety_Recommendations.pdf
Email_from_Smith_062122.pdf
May 2022 RH Traffic (002).pdf
CL_AGN_220912_TorranceAirportBasinProject_RemovalEmail.pdf 2 RECOMMENDATION: Receive and file.
7.K. RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE RECOMMENDATION: Receive and file.
7.L. RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST FOR
PROPOSAL
RECOMMENDATION: Receive and file.
7.M. RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO EVALUATE
EXISTING HEATING, VENTILATION AND AIR CONDITIONING (HVAC) AT CITY
HALL, AND PROVIDE ENGINEERING DESIGN FOR A FUNCTIONING SYSTEM RECOMMENDATION: Receive and file.
7.N. RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY HALL
CAMPUS RECYCLING CENTER
RECOMMENDATION: Receive and file.
8. EXCLUDED CONSENT CALENDAR ITEMS
9. COMMISSION ITEMS
9.A. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 22-14: SITE PLAN REVIEW TO CONSTRUCT A NEW 525-
SQUARE-FOOT GARAGE ATTACHED BY A BREEZEWAY TO THE
RESIDENCE, CONVERT AN EXISTING GARAGE TO HABITABLE SPACE,
INTERIOR REMODEL, NEW PATIO WITH TRELLIS, LANDSCAPING, AND HARDSCAPING; AND VARIANCE REQUESTS TO ENCROACH INTO THE REAR
AND SIDE YARD SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO
PROVIDE A STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED AT 2 FLYING MANE ROAD (Lot 62-A-SF)
RECOMMENDATION: Receive and file.
9.B. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST FOR APPROVAL
OF A SITE PLAN REVIEW TO DEMOLISH AN EXISTING RESIDENCE AND CONSTRUCT A NEW 5,215-SQUARE-FOOT SINGLE-FAMILY RESIDENCE AND RELATED IMPROVEMENTS INCLUDING NON-EXEMPT GRADING; VARIANCE
TO CONSTRUCT A FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK AREA AND CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A CL_PBN_220901_NoticeOfElectionNominees_E.pdf
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
PW_CHC_220902_CHC_HVAC_RFP_F.pdf
CL_AGN_220912_CC_RecyclingCenter.pdf
Vicinity Map - 2 Flying Mane Road.pdf
2 FLYING MANE RD VICINITY-PROXIMITY MAP.pdf
Development Table (ZC 22-14).pdf
2022-14_PC_Resolution_2FlyingManeRoad_ZC 22-14_E.pdf
SATO DD 080922.pdf
2 Flying Mane Landscape Set_30X42 2.pdf
3 1,428-SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON A PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF), ROLLING
HILLS, CA (NEVENKA LCC)
RECOMMENDATION: Receive and file.
10. PUBLIC HEARINGS
11. OLD BUSINESS
11.A. APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATION TO
AMEND THE CITY'S GENERAL FUND RESERVE POLICY
RECOMMENDATION: Approve as presented
11.B. RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE
ELECTRIC UTILITY UNDERGROUNDING PROJECTS AND PROVIDE
DIRECTION ON THE EASTFIELD DRIVE FEMA/CALOES GRANT
RECOMMENDATION: Receive report and provide direction to staff.
11.C. RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS
COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE CITY'S OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS PROPOSED BY HQE; AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Receive report, consider project options and provide direction to staff.
12. NEW BUSINESS
12.A. CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE THREE
AND FOUR AREAS BY THE PALOS VERDES PENINSULA LAND
CONSERVANCY.
RECOMMENDATION: Staff recommends that the City Council invest in the maintenance costs for 2023 for the Phase 3 and 4 areas for a total of $26,000 and direct staff to work with PVPLC and the City Attorney's office on a contract amendment.
Vicinity Map - 11 Flying Mane Road.pdf
Development Table (ZC 21-02)_Mod1.pdf
11 Flying Mane - vicinity-proximity map.pdf
2022-13_PC_Resolution_11FlyingManeRoad_ZC 21-02mod_E.pdf 2022-07_PC_Resolution_11FlyingManeRoad_ZC 21-02_E.pdf
11 Flying Mane - Amended Plans Part 1 - 220725.pdf
11 Flying Mane - Amended Plans Part 2 - 220725.pdf
CL_AGN_220822_FBA_ReservePolicyDiscussion.pdf
Hahn_Rule 20A Donation Approval.pdf
CL_AGN_220912_CC_PublicComment02.pdf
CL_AGN_220912_CC_PublicComment01.pdf
CL_AGN_220912_CC_PublicComment04.pdf
CL_AGN_220912_CC_PublicComment03.pdf
CL_AGN_220912_HQE Systems_Feasbility Study.pdf
PVPLC Reducing Fuel Load Project Maintenance RH 2023.pdf PVPLC Reducing Fuel Load Project Update -2022.pdf
Fuel Load Reduction Phase 4 Presentation.pdf
4 12.B. APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT
SERVICES FOR FISCAL YEAR 2022-2023
RECOMMENDATION: Approve as presented.
12.C. CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES
NECESSARY FOR THE CITY HALL ADA IMPROVEMENT PROJECT AND
DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES AGREEMENT WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700
RECOMMENDATION: Approve as presented.
13. MATTERS FROM THE CITY COUNCIL
13.A. DISCUSS COYOTE CONTROL MEASURES (BLACK)
RECOMMENDATION: Discuss the matter and provide direction to staff.
13.B. DISCUSSION REQUEST BY THE WOMEN'S CLUB BEAUTIFICATION
COMMITTEE FOR NEW FENCING ALONG ON PORTUGUESE BEND ROAD,
ADJACENT TO CITY HALL CAMPUS (BLACK)
RECOMMENDATION: Provide direction to staff.
14. MATTERS FROM STAFF
15. RECESS TO CLOSED SESSION
16. RECONVENE TO OPEN SESSION
17. ADJOURNMENT - THIS MEETING WILL BE ADJOURNED IN THE MEMORY OF
ROLLING HILLS RESIDENT AND BLOCK CAPTAIN TUBA GHANNADI WHO
PASSED AWAY
Next regular meeting: Monday, September 26, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
4th_Amendment.pdf
3rd_Amendment.pdf
2nd_Amendment.pdf
1st_Amendment.pdf
PVP Land Conservancy Agreement_2019-11-15.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment.pdf
CA_AGR_220912_PSA_Alan Palermo_ThirdAmendment_ExhibitA.pdf Alan Palermo Agreement - Signed_July_2019.pdf
Alan Palermo Service Agreement FINAL 2020.28.09.pdf
2021-11-09_2ndAmend-AlanPalerm.pdf
Geotechniques_20220830_geotech proposal.pdf
GMU_P-22212 City Hall ADA Addition (8-22-22).pdf
Ninyo and Moore_04IRV02-03763.pdf
2022.05.01_Animal Care and Control Agreement779.pdf
CL_AGN_220912_CC_WomensClub_Letter.pdf
CL_AGN_220912_CC_WomensClub_Fencing_PublicComment01.pdf 5 Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6