LIS
CITY OF ROLLS Minutes
CALIFORNIA Rolling Hills City Council
Monday, September 12, 2022
Regular Meeting 7:00 p.m.
CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Black presiding.
ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: None
Staff Present: Christian Horvath, City Clerk / Executive Assistant to the City Manager Patrick Donegan, Deputy City Attorney
John Signo, Planning & Community Services Director
Vanessa Hevener, Senior Management Analyst
Robert Samario, Finance Director
PLEDGE OF ALLEGIANCE - Councilmember Pieper
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS - NONE
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file supplemental items for 11C. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Alfred Visco, Jim Aichele
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 12, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 22, 2022
7.D. PAYMENT OF BILLS
7.E. APPROVE AMENDED AGREEMENT WITH BOLTON ENGINEERING TO FILE/ACHIEVE
BUILDING PERMITS FOR THE TENNIS COURT ADA IMPROVEMENT PROJECT
MINUTES - CITY COUNCIL MEETING
londay, September 12, 202
ace
7.F. PULLED BY COUNCILMEMBER DIERINGER
7.G. REVIEW FIRE SAFETY MITIGATION LIST FROM THE FIRE FUEL COMMITTEE DEVELOPED AT THE MARCH 1, 2022 MEETING; AND RECEIVE AND FILE AN UPDATE ON ITEMS ON THE
MITIGATION LIST
7.H. RECEIVE AND FILE A REPORT ON THE JULY 28, 2022 TRAFFIC COMMISSION MEETING
7.I. RECEIVE AND FILE CORRESPONDENCE WITH THE CITY OF TORRANCE REGARDING
DIRECTION TO WITHDRAW PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER
BASIN PROJECT
7.J. PULLED BY COUNCILMEMBER DIERINGER
7.K. RECEIVE AND FILE NOTICE OF NOMINEES FOR PUBLIC OFFICE
7.L. RECEIVE AND FILE CITY HALL LANDSCAPE SERVICES REQUEST FOR PROPOSAL
7.M. PULLED BY COUNCILMEMBER DIERINGER
7.N. PULLED BY COUNCILMEMBER DIERINGER
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve Consent Calendar, excluding Items 7F, 7J, 7M and 7N. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
8. EXCLUDED CONSENT CALENDAR ITEMS
7.F. AMENDMENT TO AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP (LSL) FOR AUDITING
SERVICES TO EXTEND THE TERM FOR ONE YEAR TO COVER THE AUDIT OF THE CITY'S FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022 Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve for now and direct staff to put out an RFP for Auditing Services at Mid-Year Budget. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
7.J. RECEIVE AND FILE THE BLOCK CAPTAIN PROGRAM LEADERSHIP GROUP RECRUITMENT
SCHEDULE
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022
7.M. RECEIVE AND FILE CITY HALL REQUEST FOR PROPOSAL TO EVALUATE EXISTING
HEATING, VENTILATION AND AIR CONDITIONING (HVAC) AT CITY HALL, AND PROVIDE
ENGINEERING DESIGN FOR A FUNCTIONING SYSTEM
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
7.N. RECEIVE AND FILE A REPORT ON THE CLOSURE OF THE CITY HALL CAMPUS RECYCLING CENTER
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to receive and file. Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None
Mayor Black moved to Item 13B. Without objection, so ordered.
13. MATTERS FROM THE CITY COUNCIL
13.B. DISCUSSION REQUEST BY THE WOMEN'S CLUB BEAUTIFICATION COMMITTEE FOR NEW
FENCING ALONG ON PORTUGUESE BEND ROAD, ADJACENT TO CITY HALL CAMPUS (BLACK)
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Public Comment: Judy Martin, Beth Howell
Motion by Councilmember Dieringer, seconded by Councilmember Pieper directing staff to have discussion with the Community Association regarding the timing of the fence removal, create an RFP for replacement with vinyl fencing, and bring back the RFP at the next meeting for council approval. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
13.A. DISCUSS COYOTE CONTROL MEASURES (BLACK)
Presentation by John Signo, Planning & Community Services Director Public Comment: Arlene Honbo, Leslie Stetson, Jim Aichele, Alfred Visco No action taken.
Mayor Black moved to Item 11A. Without objection, so ordered.
11. OLD BUSINESS
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022
11.A. APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATION TO AMEND THE
CITY'S GENERAL FUND RESERVE POLICY
Presentation by Robert Samario, Finance Director
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
COMMISSION ITEMS
9.A. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 22-14: SITE PLAN REVIEW TO CONSTRUCT A NEW 525-SQUARE-FOOT GARAGE ATTACHED
BY A BREEZEWAY TO THE RESIDENCE, CONVERT AN EXISTING GARAGE TO HABITABLE
SPACE, INTERIOR REMODEL, NEW PATIO WITH TRELLIS, LANDSCAPING, AND HARDSCAPING; AND VARIANCE REQUESTS TO ENCROACH INTO THE REAR AND SIDE
YARD SETBACKS, AND DEVIATE FROM THE REQUIREMENT TO PROVIDE A STABLE AND CORRAL SET ASIDE ON A PROPERTY LOCATED AT 2 FLYING MANE ROAD (Lot 62-A-SF) Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
9.B. RECEIVE AND FILE A PLANNING COMMISSION DECISION TO APPROVE ZONING CASE NO. 21-02, MODIFICATION NO. 1: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW TO DEMOLISH AN EXISTING RESIDENCE AND CONSTRUCT A NEW 5,215-SQUARE-FOOT
SINGLE-FAMILY RESIDENCE AND RELATED IMPROVEMENTS INCLUDING NON-EXEMPT GRADING; VARIANCE TO CONSTRUCT A FIVE-FOOT-HIGH RETAINING WALL IN THE SETBACK AREA AND CONDUCT NON-EXEMPT GRADING; MODIFICATION TO ADD A 1,428-
SQUARE-FOOT BASEMENT, STAIRCASE, AND RETAINING WALL ON A PROPERTY LOCATED AT 11 FLYING MANE ROAD (LOT 53-SF), ROLLING HILLS, CA (NEVENKA LCC) Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
10. PUBLIC HEARINGS - NONE
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022
Mayor Black moved to Item 11C. Without objection, so ordered.
11. OLD BUSINESS
11.C. RECEIVE REPORT ON THE SEPTEMBER 1, 2022 ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) BOARD MEETING ON THE CITY'S OUTDOOR SIREN PROJECT; CONSIDER PROJECT OPTIONS PROPOSED BY HQE; AND PROVIDE DIRECTION TO STAFF Presentation by Vanessa Hevener, Senior Management Analyst Public Comment: Arlene Honbo, Alfred Visco, Jim Aichele, Judith Haenel, Lola Fantappie Based on Council discussion and comments, Mayor Black stated that the council is interested in proceeding, although they haven't completely decided on the final choice, and directed the council subcommittee to meet with the Rolling Hills Community Association subcommittee. Without objection, so ordered.
Mayor Black moved to Item 11B. Without objection, so ordered.
11.B. RECEIVE AN UPDATE ON THE CREST ROAD EAST AND EASTFIELD DRIVE ELECTRIC
UTILITY UNDERGROUNDING PROJECTS AND PROVIDE DIRECTION ON THE EASTFIELD
DRIVE FEMA/CALOES GRANT
Presentation by Vanessa Hevener, Senior Management Analyst Public Comment: Judith Haenel, Marcia Schoettle
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12. NEW BUSINESS
12.A. CONSIDER FUEL LOAD REDUCTION MAINTENANCE IN THE PHASE THREE AND FOUR
AREAS BY THE PALOS VERDES PENINSULA LAND CONSERVANCY
Presentation by John Signo, Planning & Community Services Director Public Comments: Cris Sarabia, Alfred Visco
Motion by Mayor Black, seconded by Councilmember Pieper to approve funding for Phases 1, 3 and 4.
Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None
12.B. APPROVE THIRD AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH ALAN PALERMO FOR PROJECT MANAGEMENT SERVICES FOR FISCAL YEAR 2022-2023 Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022
Primary Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to approve as presented.
Substitute motion by Councilmember Dieringer to approve half of the agreement's stated amount. Motion failed for lack of a second.
Primary Motion carried with the following vote:
AYES: Pieper, Mirsch, Wilson, Mayor Black
NOES: Dieringer
ABSENT: None
12.C. CONSIDER THREE PROPOSALS FOR GEOTECHNICAL SERVICES NECESSARY FOR THE
CITY HALL ADA IMPROVEMENT PROJECT AND DIRECT STAFF TO PREPARE A
PROFESSIONAL SERVICES AGREEMENT WITH GMU FOR A NOT-TO-EXCEED AMOUNT OF $9,700
Presentation by Christian Horvath, City Clerk / Executive Assistant to the City Manager Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve as presented. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Councilmember Dieringer and Mayor Pro Tem Wilson reported out on the recent League of California Cities conference.
14. MATTERS FROM STAFF
Planning & Community Services Director Signo announced the return of former staff member Stephanie Grant as the new Assistant Planner.
City Clerk / Executive Assistant to the City Manager Horvath recognized Mayor Pro Tem Wilson for his forthcoming birthday.
15. RECESS TO CLOSED SESSION - NONE
16. RECONVENE TO OPEN SESSION - NONE
17. ADJOURNMENT: 10:30 P.M.
Hearing no further business before the City Council, the meeting was adjourned in memory of Rolling Hills Resident Tuba Ghannadi at 10:30 p.m on September 12, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, September 26, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022
Respectfully submitted,
Christian Horvath, City Clerk
Approved
MINUTES - CITY COUNCIL MEETING
Monday, September 12, 2022