1.00 $1,900.00 $1,900.00
$6,095.00
Feasibility Study
Outdoor Mass Notification systems to include a site survey (up to 4 sites), Sound Propagation Analysis of the sites (up to 4 sites), and Proposed Systems Option (up to 4 sites)
Coordination and technical support with any 3rd party organizations.
Up to 20 hours.
290
65277.00001\34989395.2
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (“Second Amendment”) is made and entered into this 10th day of October, 2022, by and between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and HQE Systems, Inc., a California corporation with its principal office at 42075 Remington Avenue, Suite #109, Temecula, California 92590 (hereinafter the “CONSULTANT”). CITY and CONSULTANT are sometimes referred to in this Second Amendment individually as a “Party” and collectively as the “Parties.”
RECITALS
A. CITY and CONSULTANT have entered into that certain Professional Services Agreement for Emergency Communications System services last executed on August 26, 2021 (the “Agreement”).
B. CITY and CONSULTANT are parties to the Agreement that was amended by the First Amendment to the Agreement dated April 11, 2022 (“the First Amendment”) by which CITY engaged CONSULTANT to perform Supplemental Services, a fixed fee of Three Thousand Five Hundred ($3,500).
C. The Parties now desire to amend the Agreement for a second time in order to extend the term, provide for additional services to be rendered by CONSULTANT, and provide for additional compensation to CONSULTANT (“Second Amendment”) The additional compensation for the work contemplated by this Second Amendment shall not exceed $6,095.00.
Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONSULTANT agree the following terms, as set forth in this Second Amendment.
1. Section 2 “Scope of Work” of the Agreement is amended to read as follows:
CONSULTANT shall provide the services described in the Scope of Services attached to the Agreement as Exhibit A and incorporated therein by reference. CONSULTANT shall also provide the following supplemental services (“Supplemental Services”):
Outdoor Mass Notification systems to include a site survey (up to 4 sites), Sound Propagation Analysis of the sites (up to 4 sites), Proposed Systems Option (up to 4 sites), and coordination and technical support with any 3rd party organizations.
The term of the Agreement shall be from August 26, 2021 to August 26, 2023 unless terminated sooner pursuant to the provisions of this Agreement. Such term may be extended upon written agreement of both CITY and CONSULTANT. 291
65277.00001\34989395.2
2. Section 3 “Cost” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for the Scope of Services attached to the Agreement as Exhibit A and incorporated therein by reference, a fixed fee of Three Thousand Two Hundred Eighty Dollars ($3,280). The CITY agrees to pay CONSULTANT for the Supplemental Services, a fixed fee of Three Thousand Five Hundred Dollars ($3,500). The CITY agrees to pay CONSULTANT for the Supplemental Services, a fixed fee of Six Thousand Ninety Five ($6,095). These amounts include the cost for the services and all expenses, travel and mileage, attendance at meetings, and reimbursable expenses.
3. Section 4 “Method of Payment” of the Agreement is amended to read as follows:
Upon full execution of the Agreement and this Second Amendment, CONSULTANT shall submit an invoice in duplicate and addressed to the CITY OF ROLLING HILLS, CITY MANAGER, 2 Portuguese Bend Road, Rolling Hills, CA 90274. CITY shall remit payment for the Services within fourteen (14 days) of receiving the invoices.
4. Except as amended by this Second Amendment, all provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first written above.
CITY OF ROLLING HILLS HQE SYSTEMS, INC.
__________________________ __________________________
ELAINE JENG, City Manager HENRY HERNANDEZ, Chief Operating Officer
ATTEST:
__________________________
CHRISTIAN HORVATH, City Clerk
APPROVED AS TO FORM:
__________________________
292
65277.00001\34989395.2
MICHAEL JENKINS
CITY ATTORNEY
293
Outdoor Siren System
OCTOBER 24, 2022 CITY COUNCIL MEETING
294
Timeline
Feb 2021: Issued Request for Proposal Mar 2021: Received one proposal Apr - Aug 2021: Engaged with HQE and Councilmember Pieper Aug 2021: Approved PSA $3280 (original proposal $26,094) Jan 2022: Presented Final Feasibility Study Mar 2022: Approved Amendment #1 of $3500 to investigate colocations Aug 2022: Identified sites; consider Solution D Sep 2022: Requested placement of siren system at 3 gatehouses; obtained input from First Responders and RHCA easement requirements Oct 2022: Seek permission from CalWater; identify City properties 295
LOCATIONS
CITY PROPERTIES City Hall Campus Hix Ring Storm Hill Park Caballeros Ring (Hesse’s Gap)
CALWATER FACILITIES
Reservoir #22 at Spur Ln Reservoir #12 at Eastfield Dr 3960 Crest Rd Water Tank trail and Blackwater Canyon Trail and Tallyhand Road
RHCA
Crest Road East Gate
296
Amendment #2 – Siting of New
Pole Locations
Approve Amendment #2 in the amount of $6,095
Conduct site survey of up to four locations Perform sound propagation analysis Provide systems options Provide technical support to third party entities 297
Agenda Item No.: 11.B
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER ADDITIONAL IMPROVEMENTS TO COURT 1 REQUESTED
BY THE TENNIS CLUB AND THE ROLLING HILLS COMMUNITY
ASSOCIATION, AND PROVIDE DIRECTION TO STAFF.
DATE: October 24, 2022
BACKGROUND:
At the April 11, 2022 City Council meeting, the Council unanimously directed staff to communicate a scope of work to the Rolling Hills Community Association regarding converting Court 1 of the Tennis Courts to permanent pickle ball courts. The scope of work approved by Council included the following:
1. No expansion of Court 1.
2. Resurface Court 1.
3. Re-stripe Court 1 to have four permanent pickleball courts. Court 1 will only be for pickleball play going forward.
4. No lights shall be added to Court 1.
5. Hours of play for Court 1 for pickleball play: 8am to 8pm and in the wintertime, the hours of play are limited by sunlight.
The approved scope of work for Court 1 was conveyed to RHCA on April 15, 2022.
On September 15, 2022, staff attended a meeting with the RHCA staff, RHCA Board of Directors subcommittee, City Council member Jeff Pieper, Tennis Club President Alan Cherry, Rowena Cherry, and resident David Brown to discuss Court 1 renovations. Requests from the Tennis Club at this meeting included the following:
Expanding the court footprint by 5 feet to be 120' x 60'; Ensuring the corner cutoff design from the ADA Improvement plans was removed; Modifying the fencing along the west side for better spectator viewing by lowering the fence height from 10 feet to 3 feet;
Adding acoustical treatments to the fencing and/or add fencing along the property line with acoustical treatments, and
298
Adding entrance gates at the 60' mark alongside the new patio treatment.
The meeting concluded with the RHCA staff directed to reach out to the Liebs, the neighbor residing adjacent to the Tennis Courts, discuss with RHCA's architect on the above improvements, and discuss with the City's consultant Bolton Engineering on the above improvements.
On October 7, 2022, the RHCA staff reported to the group that they discussed the Tennis Club's latest improvement requests with the Liebs. RHCA staff reported that the Liebs did not object to the additional square footage on Court 1 provided that the expansion was done on the east side of the court (towards City Hall). The Liebs requested that the mature vegetation between their property and Court 1 be preserved when a new chain link fence and soundproofing is installed. If any of the mature vegetation needs to be removal for fence installation, the Liebs requested that a similar size of vegetation be replaced so the courts remain completely screened from their property.
DISCUSSION:
On October 11, 2022, RHCA Manager Kristen Raig formally requested the City Council's approval of the following additional improvements for Court 1:
1. Widen the short side of Court 1 by 5 feet to bring the court up to regulation width. The addition is approximately 600 square feet.
2. The chain link fences around Court 1 will need to be replaced. The Tennis Club requested that the chain link fence on the west side, closest to the patio, be shortened to 3 feet to allow people sitting on the patio to watch games on Court 1.
3. To muffle sound for surrounding neighbors, install a new 10 feet chain link fence on or near the property line with sound dampening covers.
PLAN REVISIONS
Should the City Council approve the RHCA's request for additional improvements on Court 1, the completed ADA improvement plans for the Tennis Courts currently in plan check with Los Angeles County Building and Safety would need revisions to address the corner cut-off at the northwest corner of Court 1, and the widening of Court 1. Similarly, the RHCA's amenities improvement plan would need revisions to accommodate the reinstated corner of Court 1.
Staff does not have a cost estimate to amend the completed ADA improvement plans for the Tennis Courts to incorporate the above listed scope of work. A topographic survey of the Tennis Courts common areas (outside of the three courts) was conducted as a part of the ADA design. The data collection did not include a survey of Court 1. To design the expansion of Court 1, the work would go beyond amending the already completed improvement plans; additional data collection, and potential geotechnical exploration are needed.
LOW IMPACT DEVELOPMENT REQUIREMENT
Bolton Engineering informed city staff that the preliminary plan check comments from the Los Angeles County Building and Safety is that the ADA improvements project at the Tennis Courts may be subjected to the Low Impact Development (LID) requirement. LID requires projects reaching a certain threshold to infiltrate stormwater onsite. The threshold is 5,000 square feet of impervious surface. Staff is waiting for the Los Angeles County Building and Safety to provide review comments, and Bolton Engineering will address those review comments.
299
THE LEASE AGREEMENT BETWEEN THE CITY AND RHCA
The lease agreement between the City and the RHCA stipulates that the City would be responsible for the improvements to the City Hall Parking Areas, and the RHCA would be responsible for the improvements to the Tennis Courts. Each organization would then contribute 50% of the cost of the projects. In practice however, both organizations have been leading and funding individual projects without contribution from the other organization.
Additionally, the City and the RHCA have been taking on responsibilities by project and not strictly by the areas defined by the lease agreement (City for City Hall campus Parking Areas, RHCA for Tennis Courts). If the City Council should continue this practice, the RHCA can be responsible for the renovation of Court 1 by engaging a vendor to conduct data collection, and engineering design of the 5 feet expansion. That design can then be provided to the City so that the ADA improvement plans can be updated accordingly.
If the City Council should approve the additional improvements on Court 1, staff recommends that the City Council directs staff to have the RHCA be responsible to implement all renovations to Court 1 including the fencing with sound dampening covers along the property line. Staff recommends that the City continues to be responsible for implementing the ADA improvements at the Tennis Courts and delay the completion of the project until such time the RHCA provides the City a completed design for Court 1.
FISCAL IMPACT:
In the adopted budget for Fiscal Year 2021-2022 (last fiscal year), $300,000 was allocated to the Tennis Courts ADA improvement project. As discussed during the budget workshops in preparation for the adoption of the current fiscal year budget, the budget allocated to capital improvements are carried over year over year until the project is completed.
In September 2022, the City Council approved $5,000 for Bolton Engineering to complete the plan check process with the Los Angeles County Building and Safety. Engineering plan update or changes would be funded using Fund 40 Capital Project Fund, Account 947 NonBuilding Improvements - Tennis Courts.
RECOMMENDATION:
Consider request and provide direction to staff.
ATTACHMENTS:
CL_AGN_221024_CC_RHCA_Letter_TennisCourts.pdf
300
301
302
Agenda Item No.: 12.A
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: FISCAL YEAR 2022-23 INTERIM FINANCIAL STATEMENTS FOR THE 1ST QUARTER ENDED SEPTEMBER 30, 2022
DATE: October 24, 2022
BACKGROUND:
In June of 2022, the City Council adopted the fiscal year 2023 budget. The adopted revenue and expenditure budgets represent estimates based on recent trends and other pertinent data that helps informs those estimates. As such, it is important for City staff and City Council to monitor actual revenues and expenditures throughout the fiscal year to identify any unusual trends that may require a re-evaluation of budgeted estimates and/or adjustments thereto.
This report provides a summary of City revenues and expenditures in relation to the current budget for the first three months (quarter) of the fiscal year - as of September 30, 2022.
DISCUSSION:
The attached interim financial statements present separate schedules for General Fund revenues and expenditures, and a combined schedule presenting both revenues and expenditures for other City funds.
General Fund Revenues
Through September 30, 2022, General Fund revenues totaled $268,447. Budgeted revenues through September 30, 2022, on a straight-line basis, are $682,096. However, the largest General Fund revenues, property taxes, are mostly received in December and May, creating a seemingly unfavorable variance. A more meaningful analysis will be possible as of December 31, 2022 when the first Property Tax installments are received. Similarly, Motor Vehicle InLieu revenues are received twice per year, in January and May. Thus, as of September 30, 2022, no revenues have been received.
General Fund Expenditures
Unlike General Fund revenues, expenditures are incurred fairly evenly throughout the year. 303
This is particularly the case with labor cost, which make up over one-third of the budget, excluding transfers out. Except when vacancies exist, expenditures usually track the budget through the fiscal year.
In total, General Fund expenditures are $259,633 below the prorated budget through September 30, 2022. This is largely due to a few staff vacancies, the fact that no transfers have been made yet, and a number of other line-item accounts that are under budget.
The two notable unfavorable variances are in the Pension Unfunded Liability account (#01-01- 712) and the Emergency Preparedness account (# 01-65-917). The City prepaid its annual obligation to CalPERS to cover unfunded liabilities to take advantage of a prepayment discount offered by CalPERS. As such, it appears we are overspent as of September 30, 2022, but this account will be within the budget at year end. Regarding the Emergency Preparedness, the City paid $81,700 in July for fuel management work in the summer when fire risks are high.
Other Funds
There are no unusual variances through the first quarter of the fiscal year.
FISCAL IMPACT:
None.
RECOMMENDATION:
Staff recommends City Council accept the Fiscal Year 2023 Interim Financial Statements for the 1st Quarter Ended September 30, 2022.
ATTACHMENTS:
CL_AGN_221024_CC_FY22-23_Q1_InterimFS_GF_Expenditures.pdf CL_AGN_221024_CC_FY22-23_Q1_InterimFS_GF_Revenues.pdf
CL_AGN_221024_CC_FY22-23_Q1_InterimFS_OtherFunds_Revenues&Expenditures.pdf CL_AGN_221024_CC_FY22-23_Q1_InterimFS.pdf
304
Pro-Rated Actuals Variance
Amended Budget Thru Favorable
Budget at 9/30/22 9/30/22 (Unfav)
01 - CITY ADMINISTRATOR
702 Salaries -Full Time $ 474,258 $ 118,565 $ 126,027 $ (7,463) 710 Retirement CalPERS-Employer 39,769 9,942 10,910 (968) 712 CalPERS Unfunded Liability 65,095 16,274 64,066 (47,792) 715 Workers Compensation Insurance 8,100 2,025 - 2,025
716 Group Insurance 71,316 17,829 18,069 (240)
717 Retiree Medical 35,231 8,808 8,085 723
718 Employer Payroll Taxes 36,997 9,249 8,037 1,212
719 Deferred Compensation 4,559 1,140 1,045 95
720 Auto Allowance 4,800 1,200 1,200 -
721 Phone Allowance 1,970 493 525 (33)
740 Office Supplies 11,000 2,750 4,981 (2,231)
745 Equipment Leasing Costs 11,450 2,863 2,254 608
750 Dues & Subscriptions 16,240 4,060 7,501 (3,441)
755 Conference Expense 10,000 2,500 739 1,761
757 Meetings Expense 2,000 500 375 125
759 Training & Education 5,000 1,250 625 625
761 Auto Mileage 500 125 147 (22)
765 Postage 21,000 5,250 4,030 1,220
775 City Council Expense 10,000 2,500 4,054 (1,554)
776 Miscellaneous Expenses 6,200 1,550 - 1,550
780 Comm./Newsletters & Outreach 5,000 1,250 - 1,250
785 Codification 5,000 1,250 550 700
790 Advertising 2,400 600 - 600
795 Other Gen Admin Expense 1,050 263 634 (371)
Department/Object Account
CITY OF ROLLING HILLS
General Fund Expenditures
Three Months Ended September 30, 2022
Budget Vs. Actual
1 Page: 1305
Pro-Rated Actuals Variance
Amended Budget Thru Favorable
Department/Object Account Budget at 9/30/22 9/30/22 (Unfav)
CITY OF ROLLING HILLS
General Fund Expenditures
Three Months Ended September 30, 2022
Budget Vs. Actual
801 City Attorney 120,000 30,000 21,876 8,124
802 Legal Expense - Other 3,000 750 751 (1)
820 Website 6,000 1,500 - 1,500
850 Election Expense City Council 15,000 3,750 299 3,452 890 Consulting Fees 62,000 15,500 6,571 8,929
891 Records Management 46,700 11,675 3,282 8,393
Total City Administrator 1,101,635 275,409 296,633 (21,224) 05 - Finance
750 Dues & Subscriptions 2,000 500 805 (305)
810 Annual Audit 18,500 4,625 - 4,625
890 Consulting Fees 120,000 30,000 32,716 (2,716)
Total Finance 140,500 35,125 33,521 1,604
15- PLANNING & DEVELOPMENT
702 Salaries 236,748 59,187 38,468 20,719
703 Salaries - Part-Time 26,587 6,647 6,327 320
710 Retirement CalPERS-Employer 18,100 4,525 3,160 1,365 715 Workers Compensation Insurance 4,000 1,000 - 1,000
716 Group Insurance 44,275 11,069 5,541 5,528
718 Employer Payroll Taxes 20,237 5,059 3,392 1,667
720 Auto Allowance 1,200 300 300 -
721 Phone Allowance 600 150 150 -
761 Auto Mileage 300 75 - 75
750 Dues & Subscription 1,000 250 - 250
2 Page: 2306
Pro-Rated Actuals Variance
Amended Budget Thru Favorable
Department/Object Account Budget at 9/30/22 9/30/22 (Unfav)
CITY OF ROLLING HILLS
General Fund Expenditures
Three Months Ended September 30, 2022
Budget Vs. Actual
755 Conference Expense 5,000 1,250 - 1,250
759 Training & Education 1,000 250 - 250
790 Publication 15,000 3,750 2,109 1,641
802 Legal Expenses-Other 20,000 5,000 6,433 (1,433)
872 Property Development-Legal Exp 80,000 20,000 7,174 12,826 878 Build Inspect. LA County 150,000 37,500 51,114 (13,614) 875 Willdan Building 50,000 12,500 - 12,500
881 Storm Water Management 97,142 24,286 3,912 20,374
884 Special Project Study & Consulting 65,000 16,250 18,623 (2,373) 886 Consulting Fees 87,880 21,970 - 21,970
Total Planning & Development 924,069 231,017 146,703 84,315 25 - Public Safety
830 Law Enforcement 225,000 56,250 16,104 40,146
833 Other Law Enforcement Expenses 4,000 1,000 261 739
837 Wild Life Mgmt & Pest Control 10,000 2,500 - 2,500
838 Animal Control Expense 6,000 1,500 129 1,371
Total Public Safety 245,000 61,250 16,494 44,756
65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 29,657 7,414 1,290 6,124
901 South Bay Comm. Organization 15,000 3,750 2,200 1,550 915 Community Recognition 20,000 5,000 247 4,753
917 Emergency Preparedness 221,700 55,425 83,620 (28,195) Total Non-Departmental 286,357 71,589 87,357 (15,768)
3 Page: 3307
Pro-Rated Actuals Variance
Amended Budget Thru Favorable
Department/Object Account Budget at 9/30/22 9/30/22 (Unfav)
CITY OF ROLLING HILLS
General Fund Expenditures
Three Months Ended September 30, 2022
Budget Vs. Actual
75 - CITY PROPERTIES
925 Utilities 85,212 21,303 12,119 9,184
930 Repairs & Maintenance 35,000 8,750 3,948 4,802
932 Area Landscaping 12,500 3,125 3,341 (216)
892 IT Services 54,000 13,500 5,348 8,152
893 Granicus Services 8,000 2,000 9,101 (7,101)
894 Computer Hardware Fund 5,000 1,250 - 1,250
Total City Properties 199,712 49,928 33,858 16,070
TOTALS BEFORE TRANSFERS 2,897,273 724,318 614,565 109,753
OPERATING TRANSFERS OUT
999 Capital Improvement Fund (Fund 40) 430,700 107,675 - 107,675 999 CalOE Fund 54,797
999 Refuse Collection Fund (Fund 50) 168,500 42,125 - 42,125 Total Transfers Out 653,997 149,800 - 149,800
GENERAL FUND TOTALS $ 3,551,270 $ 874,118 $ 614,565 $ 259,553 4 Page: 4308
Actual
FY 2023 Pro-Rated Thru Variance
Adopted Budget 09/30/22 Fav (Unfav)
401 Property Taxes $ 1,425,207 $ 356,302 $ 101,777 $ (254,525) 405 Sales Taxes 19,300 4,825 9,816 4,991
410 Property Transfer Tax 122,706 30,676 12,911 (17,765) 420 Motor Vehicle In Lieu 252,000 63,000 - (63,000)
440 Building & Other Permits 475,000 118,750 99,089 (19,661) 441 C&D Permits - - 1,650 1,650
450 Variance, Planning & Zoning 20,000 5,000 13,269 8,269 455 Animal Control Fees 250 63 191 129
460 Franchise Fees 14,000 3,500 3,418 (82)
480 Fines & Traffic Violations 4,500 1,125 - (1,125)
482 Cost Recoivery - Publications 15,000 3,750 5,134 1,384 600 RHCA Lease Revenue 69,000 17,250 17,248 (2)
650 Public Safety Aug Fund 1,000 250 220 (30)
655 Burglar Alarm Response 500 125 - (125)
670 Interest on Investments 60,239 15,060 3,480 (11,580) 675 Miscellaneous Revenue 5,000 1,250 244 (1,006)
699 Transfer In - ARPA Fund 220,682 55,171 - (55,171)
699 Transfers In - Refuse Fund 24,000 6,000 - (6,000)
TOTALS $ 2,728,384 $ 682,096 $ 268,447 $ (413,649)
CITY OF ROLLING HILLS
General Fund Revenues
Three Months Ended June 30, 2022
309
FY 2023 3 Mos. Actuals
Amended Pro-Rata Thru Variance
Budget Budget 9/30/22 Fav (Unfav)
10 - COPS FUND
Revenues
570 COPS Allocation $ 165,000 $ 41,250 $ - $ (41,250)
Expenditures
840 COPS Program Expenditures 165,000 41,250 32,208 9,042 Revenues Over (Under) Expenditures $ - $ - $ (32,208) $ (32,208) 11 - CLEEP FUND
Revenues
670 Interest Earned $ 25 $ 6 $ - $ (6)
Expenditures
845 CLEEP Technology Program 1,200 300 - 300
Revenues Over (Under) Expenditures $ (1,175) $ (294) $ - $ 294 13 - TRAFFIC SAFETY FUND
Revenues
001 Transfers In - General Fund $ - $ - $ -
Expenditures
927 Road Striping - Delineators - - 698 (698)
Revenues Over (Under) Expenditures $ - $ - $ (698) $ (698) 15 - ARPA FUND
Revenues
586 American Rescue Plan Act $ 220,682 $ 55,171 $ 220,682 $ 165,512 Expenditures
001 Transfers Out to General Fund 220,682 55,171 - 55,171 Revenues Over (Under) Expenditures $ - $ - $ 220,682 $ 220,682 16 - CAL OES FUND
Revenues
588 Crest Road FEMA Grant - 4434-526-112R $ 1,145,487 $ 286,372 $ - $ (286,372) 590 Veg. Mgmnt FEMA Grant - HMGP-4382-175-13R 175,269 43,817 10,689 (33,128) 591 Eastfield U/Grounding FEMA DR-4382-177-7R-CA 1,971,882 492,971 - (492,971) 589 Safety Element Disaster Grants - DR 4344 PL0521 - - 3,304 3,304 699 Transfers In - General Fund - Safety Element - - - - 699 Transfers In - Utility Fund - 4434-526-112R 381,819 95,455 - (95,455) 699 Transfers In - Utility Fund - DR4382-177-7R 657,294 164,324 - (164,324) 699 Transfers In - General Fund - HMGP-4382-175-13R 54,797 13,699 - (13,699) Total Revenues 4,386,548 1,096,637 13,993 (1,082,644)
Expenditures
957 Crest Road East Project - 4434-526-112R 1,511,854 377,964 - 377,964 960 Eastfield Drive Utility U.G. - 4382-177-7R 2,629,176 657,294 48,000 609,294 958 Safety Element DR4344-PL0521 219,189 54,797 - 54,797 959 Veg. Mgmt Mitig. Proj. - HMGP-4382-175-13R - - - -
Total Expenditures 4,360,219 1,090,055 1,042,055
Revenues Over (Under) Expenditures $ 26,329 $ 13,993 $ (40,589)
CITY OF ROLLING HILLS
Revenues and Expenditures for the Three Months Ended September 30, 2022 Other Funds
1 310
FY 2023 3 Mos. Actuals
Amended Pro-Rata Thru Variance
Budget Budget 9/30/22 Fav (Unfav)
21 - LEAP GRANT FUND
Revenues
LEAP Grant $ - $ - $ - $ -
Expenditures
884 Special Project Study & Consulting - - 6,540 (6,540) Revenues Over (Under) Expenditures $ - $ - $ (6,540) $ (6,540) 25 - PROPOSITION A FUND
Revenues
500 Grant Revenues $ 45,000 $ 11,250 $ 12,520 $ 1,270
670 Interest Earned 200 50 - (50)
Total Revenues 45,200 11,300 12,520 1,220
Expenditures
620 Prop A Exchange 58,400 14,600 - 14,600
Revenues Over (Under) Expenditures $ (13,200) $ (3,300) $ 12,520 $ 15,820 26 - PROPOSITION C
Revenues
501 Grant Revenue-Prop C $ 37,000 $ 9,250 $ 10,388 $ 1,138 670 Interest Earned 200 50 - 50
Total Revenues 37,200 9,300 10,388 1,188
Expenditures
906 Prop C Gifted - - - -
Revenues Over (Under) Expenditures $ 37,200 $ 9,300 $ 10,388 $ 1,188 27- MEASURE R TRANSIT
Revenues
502 Measure R Grant Revenues $ 28,000 $ 7,000 $ 7,786 $ 786 670 Interest Earned 200 50 - 50
Total Revenues 28,200 7,050 7,786 836
Expenditures
907 Measure R Gifted - - - -
Revenues Over (Under) Expenditures $ 28,200 $ 7,050 $ 7,786 $ 836 28 - TDA Article 3
Revenues
503 Article 3 Revenues $ - $ - $ - $ -
Expenditures
XXX - - - -
Revenues Over (Under) Expenditures $ - $ - $ - $ -
29 - MEASURE M
Revenues
507 Measure M Local Return $ 31,000 $ 7,750 $ 8,818 $ 1,068 670 Interest Earned 200 50 - 50
Total Revenues 31,200 7,800 1,118
Expenditures
XXX Measure M Gifted - - - -
Revenues Over (Under) Expenditures $ 31,200 $ 7,800 $ - $ 1,118 2 311
FY 2023 3 Mos. Actuals
Amended Pro-Rata Thru Variance
Budget Budget 9/30/22 Fav (Unfav)
30 - MEASURE W
Revenues
508 Grant Revenues $ 105,000 $ 26,250 $ - $ (26,250)
670 Interest Earned - - -
Total Revenues 105,000 26,250 - (26,250)
Expenditures
913/
914 Storm Water Management 80,000 20,000 5,137 14,863
Revenues Over (Under) Expenditures $ 25,000 $ 6,250 $ (5,137) $ (26,250) 35 - MEASURE A
Revenues
511 Grant Revenue $ - $ - $ - $ -
670 Interest Earned - - - -
Total Revenues $ - $ - $ - $ -
40 - CAPITAL PROJECTS FUND
Revenues
Transfers from General Fund $ 396,000 $ 99,000 $ - $ (396,000) Expenditures
887 Sewer Feasibility Project - - - -
890 Consulting Fees 96,000 24,000 - 96,000
1 Middleridge Lane South Storm Drain - - - -
1 Middleridge Lane North Storm Drain - - - -
Outdoor Siren System - Design 300,000 75,000 - 300,000
Outdoor Siren System - Construction - - - -
947 Non-Building Improvements - - - -
948 City Hall Improvements - - 2,640 (2,640)
Total Expenditures 396,000 99,000 2,640 393,360
Revenues Over (Under) Expenditures - - (2,640) (2,640)
41- UTILITY FUND
Revenues
75 Rule 20A Power Utility Credits $ 1,039,113 $ 259,778 $ - $ (259,778) Expenditures
803 Legal & Other Outside Counsel - - - -
Sewer Feasibility Study - - - -
886 Underground Utility Project 757,757 189,439 13,645 175,794 Refunds 11,646 2,912 - 2,912
887 Sewer Feasibility Project - - - -
999 Transfers Out - Cal OES Fund - 4434-526-112R
999 Transfers Out - Cal OES Fund - DR4382-177-7R 657,294 164,324 - 164,324 Total Expenditures 1,426,697 356,674 13,645 343,029
Revenues Over (Under) Expenditures $ (387,584) $ (96,896) $ (13,645) $ 83,251 3 312
FY 2023 3 Mos. Actuals
Amended Pro-Rata Thru Variance
Budget Budget 9/30/22 Fav (Unfav)
50 - REFUSE FUND
Revenues
441 Construction & Demo Permits $ 20,000 $ 5,000 $ - $ (20,000) 665 Service Charges 780,000 195,000 195,000 (585,000)
Transfers In - General Fund 168,500 42,125 42,125 (126,375) Total Revenues 968,500 242,125 237,125 (731,375)
Expenditures
815 Refuse Service Contract 944,500 236,125 236,125 708,375 999 Transfers Out 24,000 6,000 6,000 18,000
Total Expenditures 968,500 242,125 242,125 726,375
Revenues Over (Under) Expenditures $ - $ - $ (5,000) $ (5,000) 4 313
CITY OF ROLLING HILLS
FY 2023 INTERIM FINANCIAL STATEMENTS
1ST QUARTER ENDED SEPTEMBER 30, 2022
314
PURPOSE OF REPORT/PRESENTATION
• FY 2023 budget adopted in June 20220based on estimates developed in May 2022
• Important to monitor actual revenues and expenditures throughout the year to:
• Identify unfavorable trends – primarily revenues
• Ensure expenditures are line with expectations
• Caveat: Difficult to draw meaningful conclusions with only 3 months into the year
• Still good to see and understand what’s happened thus far 315
GENERAL FUND– WHERE THE MONEY COMES FROM
Property Taxes
$1,425,207
52%
Sales Taxes
$19,300
1%
Real Property Transfer
Tax
$122,706
4%
Motor Vehicle In-Lieu
$252,000
9%
Building & Other Permits
$475,000
17%
Interest Income
$60,239
2%
RHCA Lease
$69,000
3%
Transfers In
$244,682
9%
Other
59,350
2%
Total FY 2023 Budgeted Revenues - $2,728,384
Total Taxes
66%
316
GF - WHERE THE MONEY GOES BY DEPARTMENT
City Administrator
$1,101,635
31%
Finance
$140,500
4%
Planning & Dev
$924,069
26%
Public Safety
$245,000
7%
Non-Departmental
$286,357
8%
City Properties
$199,712
6%
Transfers Out
$653,997
18%
Total FY 2023 Budgeted Expenditures - $3,551,270 317
GF - WHERE THE MONEY GOES BY CATEGORY
Salaries & Benefits
$1,094,142
31%
Contracted Service
$979,880
28%
Emergency Prep
$221,700
6%
Capital Transfers
$430,700
12%
Other Transfers Out
$223,297
6%
Other Expenditures
$601,551
17%
Total FY 2023 Budgeted Expenditures - $3,551,270
Total
59%
Total
18%
318
1st Quarter Results
GENERAL FUND
319
GENERAL FUND REVENUES THROUGH 9/30/2022
Actual
FY 2023 Pro-Rated Thru Variance
Adopted Budget 09/30/22 Fav (Unfav)
Property Taxes $ 1,425,207 $ 356,302 $ 101,777 $ (254,525) Sales Taxes 19,300 4,825 9,816 4,991
Property Transfer Tax 122,706 30,676 12,911 (17,765)
Motor Vehicle In Lieu 252,000 63,000 - (63,000)
Building & Other Permits 475,000 118,750 99,089 (19,661) C&D Permits - - 1,650 1,650
Variance, Planning & Zoning 20,000 5,000 13,269 8,269
Animal Control Fees 250 63 191 129
Franchise Fees 14,000 3,500 3,418 (82)
Fines & Traffic Violations 4,500 1,125 - (1,125)
Cost Recoivery - Publications 15,000 3,750 5,134 1,384
RHCA Lease Revenue 69,000 17,250 17,248 (2)
Public Safety Aug Fund 1,000 250 220 (30)
Burglar Alarm Response 500 125 - (125)
Interest on Investments 60,239 15,060 3,480 (11,580)
Miscellaneous Revenue 5,000 1,250 244 (1,006)
Transfer In - ARPA Fund 220,682 55,171 - (55,171)
Transfers In - Refuse Fund 24,000 6,000 - (6,000)
TOTALS $2,728,384 $682,096 $268,447 $(413,649)
320
GENERAL FUND EXPENDITURES THRU 9/30/2022
Amended Pro-Rated Variance
Budget Budget Actuals Fav (Unfav)
City Administrator $ 1,101,635 $ 275,409 $ 296,633 $ (21,224) Finance 140,500 35,125 33,521 1,604
Planning & Development 924,069 231,017 146,703 84,315
Public Safety 245,000 61,250 16,494 44,756
Non-Department 286,357 71,589 87,357 (15,768)
City Properties 199,712 49,928 33,858 16,070
Transfers Out 653,997 163,499 - 163,499
TOTALS $ 3,551,270 $ 887,818 $ 614,565 $ 273,252
321
QUESTIONS/DISCUSSION
322
Agenda Item No.: 12.B
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE THE CALIFORNIA WATER QUALITY CONTROL
BOARD LOS ANGELES REGION CONDITIONAL APPROVAL OF THE
PALOS VERDES PENINSULA ENHANCED MANAGEMENT PROGRAM
(EWMP)
DATE: October 24, 2022
BACKGROUND:
On January 31, 2022, the City of Rolling Hills submitted to the California Water Quality Control Board-Los Angeles Region (Regional Board) an Addendum to the Palos Verdes Peninsula Enhanced Watershed Management Program (EWMP Addendum) to include the City as an 85%, 24-hour runoff retention area. Included in that submittal was a detailed matrix of itemized changes to the 2021 EWMP, a new narrative subsection 3.5.2 with s hort narrative summary of continuous flow monitoring data collected from Sepulveda Canyon for the period of October 2020 through December 31, 2021.
In its January 2022 submittal, the City committed to providing a complete hydrologic analysis technical report following the close of the 2021-2022 rain year in order to provide two complete wet weather seasons of flow monitoring data to support the City’s assertion that the net effect of Rolling Hills’ planning and land development standards along with its extensive network of natural canyon drainage systems would effectively retain runoff from the 85 th percentile, 24-
hour rain event within city limits.
In comments received from the Regional Board staff on the EWMP Addendum, the City and the Palos Verdes Peninsula Watershed Management Group were instructed to submit a revised Peninsula EWMP by May 13, 2022 incorporating the changes listed in the EWMP Addendum into the Peninsula EWMP as well as to address other comments from the Regional Board staff among which was to include a summary of the Rolling Hills hydrologic analysis in 323
subsection 3.5.2 of the Peninsula EWMP. The updated Peninsula EWMP was submitted to the Regional Board staff in track changes and clean versions by the specified date.
In June 2022, the City submitted the Technical Memorandum outlining the monitoring program conducted at the Sepulveda Canyon during two wet weather seasons form October 26, 2022 through April 30, 2022 as well as the revised subsection 3.5.2 of the Peninsula EWMP. The Technical Memorandum confirmed that Sepulveda Canyon effectively retained all storm events during the study period less than or equal to the 85th percentile, 24-hour storm event.
DISCUSSION:
On October 19, 2022, the Los Angeles Regional Board approved the Palos Verdes Peninsula EWMP with conditions. Included in the Conditional Approval letter included with this report is the recognition that the City of Rolling Hills retains the runoff volume from the 85th percentile, 24-hour storm as the City has previously indicated. The City is also required to continue to monitor the flow in Sepulveda Canyon and comply with subsection 3.5.2. This is a welcome news. Together with Ordinance No. 380 amending the Rolling Hills Municipal Code Chapter
8.32 relating to stormwater and pollution control, the City is poised to meet stormwater requirements without having to contribute to the Torrance Airport Infiltration Project and fund the operations and maintenance of the regional project in perpetuity.
A final EWMP must be submitted to the Regional Board on December 19, 2022 incorporating the additional requirements outlined in the letter. Staff will be working with the Peninsula Watershed Management Group on meeting the stipulated deadline.
FISCAL IMPACT:
The fiscal impact from the Regional Board approving the alternative compliance measure proposed by the City significant General Fund (hundreds of thousands) from having to contribute to a regional infiltration project. The City has used Local Return Funds from the Safe, Clean Water Program Measure W to fund the monitoring at Sepulveda Canyon to support the City's proposed alternative compliance approach. In the conditional approval, Regional Board requires the City to continue to collect flow data at the Sepulveda Canyon.
The mandated on-going data collection, and analysis of the data is eligible for Measure W funding without impacts to the General Fund.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_221020_CC_PVP_WMP_ConditionalApproval.pdf
324
Los Angeles Regional Water Quality Control Board
October 19, 2022 Via Email Only
Permittees of the Palos Verdes Peninsula Watershed Management Group1
APPROVAL, WITH CONDITIONS, OF THE PALOS VERDES PENINSULA
WATERSHED MANAGEMENT PROGRAM (WMP) PURSUANT TO THE REGIONAL MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) WASTE DISCHARGE
REQUIREMENTS AND NATIONAL POLLUTANT DISCHARGE ELIMINATION
SYSTEM (NPDES) PERMIT FOR THE LOS ANGELES REGION (NPDES PERMIT NO. CAS004004; ORDER NO. R4-2021-0105)
Dear Palos Verdes Peninsula Watershed Management Group:
This letter (1) conditionally approves the Watershed Management Program (WMP) submitted by the Palos Verdes Peninsula Watershed Management Group (Group) subject to additional revisions of the WMP, (2) reviews compliance metrics for waterbody pollutant combinations (WBPCs) and (3) specifies additional requirements including requirements for an updated adaptive management process. 1) Review of Watershed Management Program
The Regional MS4 Permit (Order No. R4-2021-0105) authorizes discharges from the MS4 operated by 99 municipal Permittees within the coastal watersheds of Los Angeles and Ventura Counties (hereafter, Regional MS4 Permit or Order). The Regional MS4 Permit became effective on September 11, 2021. The Regional MS4 Permit allows the Permittee(s) the option to use a Watershed Management Program (WMP) to implement many of the permit's requirements through customized strategies, control measures, and best management practices (BMPs).
Pursuant to the State Water Resources Control Board (State Water Board) WQ Order No. 2020-0038 and the Los Angeles County MS4 Permit Order No. R4-2012-0175, the Group submitted to the Los Angeles Regional Water Quality Control Board (Los Angeles Water Board or Board) a revised draft WMP dated June 30, 2021. Because the Regional MS4 Permit carries over many of the provisions from Order No. R4-2012-0175 and incorporates the required elements of Order No. 2020-0038, and because it is the 1 Permittees of Palos Verdes Peninsula Watershed Management Group include Los Angeles County, Los Angeles County Flood Control District and the Cities of Palos Verdes Estates, Ranch Palos Verdes, Rolling Hills Estates, and Rolling Hills.
325
Palos Verdes Peninsula WMG - 2 - October 19, 2022
currently effective permit, the Los Angeles Water Board reviewed the WMP per Part IX of the Regional MS4 Permit.
Public Review and Comment
On December 21, 2021, the Los Angeles Water Board provided public notice and a 76- day period to allow for public review and comment on the WMPs submitted by June 30, 2021. The Board received one joint comment letter from Heal the Bay, the Los Angeles Waterkeeper, and the Natural Resources Defense Council, which generally applied to all WMPs. These comments were considered during staff’s review of the WMPs.
Conditions of Approval
Pursuant to Part IX.G.3.a of the Order, the Watershed Management Program and Reasonable Assurance Analysis (RAA) are required to be consistent with the requirements of the Regional MS4 Permit. On March 24, 2022, an email was sent to the Peninsula WMG with preliminary questions and concerns regarding the Peninsula WMP. On April 6, 2022, a second email was sent to the Group that provided additional comments and questions. Subsequently, Los Angeles Water Board staff met with the Peninsula WMG on April 11, 2022, to discuss the required revisions to the WMP. The Los Angeles Water Board received the Group’s second revised WMP dated May 13, 2022. The Los Angeles Water Board hereby approves the Group’s WMP, under the condition that the WMP is revised to address the following requirements:
1. The Board recognizes that the City of Rolling Hills intends to retain the runoff volume from the 85th percentile, 24-hour storm; however, the drainage areas within the City of Rolling Hills should still be identified. In Figure 1-1 on page 1-3 and in Figure 3-1 on page 3-10, shade the City of Rolling Hills jurisdictional area to show the watershed management area(s) to which it drains and include the streams to be consistent with the other jurisdictions’ watershed areas on the map.
2. In Section 1.3.1 on page 1-4, in the fourth paragraph, update the reference to the current 303(d) list to the 2020-2022 303(d) list of impaired waterbodies approved on May 11, 2022.
3. Remove footnote 16 from Section 2.2, Dominguez Channel page 2-3. The Los Angeles Water Board notes that per the Amended Consent Decree entered in United States v. Montrose Chemical Corp., Case No. 90-3122 AAH (JRx), the Los Angeles Water Board released some local agencies from liability for natural resource damages and for specific response costs related to releases of DDT and other hazardous substances from the Montrose DDT Plant. This Amended Consent Decree does not apply to all toxic pollutants covered by the Dominguez Channel Toxics TMDL. Further, nothing in the Amended Consent Decree bars the State from requiring compliance with the Clean Water Act, including compliance with NPDES permits issued thereunder. According to Attachment J of the Regional MS4 Permit, the Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters Toxic Pollutants TMDL, including the water quality-based effluent limits (WQBELs) in Attachment P, Part II of the Order, apply to the Group. 326
Palos Verdes Peninsula WMG - 3 - October 19, 2022
4. In Section 2.3.1 on page 2-30, update the second paragraph and Table 2-16 to include the land uses for the City of Rolling Hills.
5. In Section 2.3.2 on page 2-48, in the first sentence of the second paragraph delete the word “limited.”
6. Update the Torrance Airport Stormwater Basin Project Phase II BMP volume on Table 3-20: Summary of Modeled Regional BMPs, and update the WMP to be consistent with the most current volume and project details (including related figures).
7. In Table 4-22 on pages 4-4 and 4-5, replace the values in the two Bacteria (E. coli) rows for Analysis Regions WD-1 and WD-Solano with “n/a”. Update the second sentence of footnote 1 to say, “For WD-1 and WD-Solano, bacteria was originally modeled using an incorrect receiving water limitation. Therefore, it is not included in the table, since the 85th percentile, 24-hour storm volume is selected”.
Make this footnote edit again in Appendix 4.1 RAA Table 11 and update the entire WMP to be consistent with the footnote (e.g., edit the first bullet point on page 4.2- 2).
8. Add a new table to Section 4.2 that compares the target load reduction summaries in Table 4-21 and Table 4-22, and the management volumes in Table 4-23, with the summary of BMP volumes for modeled regional BMPs in Table 3-20, as well as any modeled volumes for distributed BMPs, to show how the RAA-recommended projects will meet the target load reductions for each subwatershed and city.
9. In Section 9, Adaptive Management Process, update the reference in number 1 of the list to refer to the Regional MS4 Permit and any other outdated references to the 2012 LA County MS4 Permit.
10. Correct internal referencing of tables and figures throughout the WMP. In many places the text references to table or figure numbers do not match the actual table or figure number. Additionally, for clarity, we would suggest either simple sequential numbering throughout the document, or numbering within each section.
The document seems to employ a hybrid approach. For example, Table 3-1 is labeled Table 3-20 and follows Table 2-19, and Figure 2-1 is labeled Figure 2-2 and follows Figure 1-1. These are just a few examples.
The Board may rescind this approval if any of the conditions in this letter are not met to the satisfaction of the Board within the timeframe provided below. Pursuant to Part IX.G.4 of the Order, if the necessary revisions are not appropriately made, the Group shall be subject to all requirements in the Order except those requirements pertaining to Watershed Management Programs upon disapproval by the Los Angeles Water Board.
The Peninsula WMG shall submit a final WMP to the Los Angeles Water Board that satisfies all of the above conditions no later than December 19, 2022. The final WMP must be submitted electronically by uploading the files in a Folder with the name of the Group to the FTP site using the following credentials:
FTP site: https://ftp.waterboards.ca.gov
Username: RB4MS4-Upload
Password: RB4-bmBb3Z
327
Palos Verdes Peninsula WMG - 4 - October 19, 2022
Pursuant to Parts IX.C.1 and IX.G.3.c of the Order, the Peninsula WMG shall implement their approved WMP immediately. The Group is subject to all applicable compliance schedules in Part IV.B and Attachments K through S of the Order.
Approval of the Group’s WMP, subject to the conditions above, reinstates the Group’s deemed compliance status, per the Board’s February 25, 2022 letter on the Group’s June 30, 2021 status of compliance demonstration, for the WBPCs identified in section 2.1.
To the extent allowed by law, it is not the intent of Board staff to take enforcement action resulting from the temporary loss of deemed compliance status for the WBPCs identified in section 2.1.2 below for the period of July 1, 2022 to the date of this conditional approval.
2) Compliance Determinations
2.1 Compliance Determination for WBPCs other than Trash
2.1.1 Compliance Metric: Pursuant to Part IX.B.7.h of the Order, the WMP is required to specify the expected volume capture, load reductions, or other compliance metric(s) at regular milestones, and the methods by which these reductions will be measured and demonstrated for each WBPC and supported via the RAA. Based on the information provided in the WMP, and pending revision of the WMP to address the conditions of this approval letter, the Board will determine deemed compliance with the Group’s WMP based on the following compliance metric(s) with the approved compliance schedule:
• The cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates the County of Los Angeles (for the unincorporated areas within the Palos Verdes Peninsula WMP) and the Los Angeles County Flood Control District will comply with Table 4-23: Peninsula EWMP RAA Summary and Table 5-24: Structural TCM Implementation Schedule
These permittees must demonstrate compliance with final WQBELs and receiving water limitations through the direct demonstration of compliance options outlined in Part X.B.2.a of the Order or revise the WMP to include structural BMPs that retain all non-stormwater runoff and the volume of stormwater runoff from the 85th percentile 24-hour storm event.
Per Attachment P, Part IV.C.2, of the Order, the cities of Palos Verdes Estates, Rancho Palos Verdes, and Rolling Hills Estates did not receive approval to comply with alternative mass-based water quality-based effluent limitations for total nitrogen and total phosphorus allowed by the Machado Lake Nutrient TMDL.
Therefore, these Permittees shall comply with the final monthly average concentration-based water quality effluent limitations for total nitrogen and total phosphorus per Attachment P, Part IV.C.1.
328
Palos Verdes Peninsula WMG - 5 - October 19, 2022
The City of Rolling Hills will comply with the measures described in Section 3.5.2, 85th Percentile, 24-hour Runoff Retention Areas. The City shall continue to monitor flow in Sepulveda Canyon at the Middleridge Road crossing culvert to demonstrate that the 85th %, 24-hr storm event is retained.
2.1.2. WBPCs Eligible for Deemed Compliance Through Alternative Demonstration of Compliance: Based on the below criteria, the following WBPCs will receive deemed compliance up to the applicable final compliance deadline if the actions and schedules specified in the WMP are attained as outlined in Parts X.B.1.b and X.B.2.b of the Order and pending revision of the WMP to address the conditions of this approval letter:
• Wilmington Drain for E. coli indicator bacteria;
• Inner Los Angeles Harbor for copper, lead, zinc, total DDTs, total PAHs, and total PCBs; and
• Cabrillo Marina for copper, lead, zinc, total DDTs, total PAHs, and total PCBs. • In the City of Rolling Hills, only:
o Santa Monica Bay for total DDTs, total PCBs, arsenic, and mercury; o Santa Monica Bay Beaches for the indicator bacteria total coliform, fecal coliform and enterococcus, total DDTs, and total PCBs; and o Machado Lake for total nitrogen, total phosphorus, total DDTs, DDT (all congeners), DDE (all congeners), DDD (all congeners), total PCBs, total chlordane and dieldrin.
Any WBPCs that are not listed above are not eligible for deemed compliance for the following reasons: (a) for Category 1 WBPCs with interim deadlines, the WMP proposes watershed control measures for which there are no quantitative analysis that satisfy the RAA requirements, (b) the final TMDL deadline(s) have past and there is no approved Time Schedule Order (TSO) or retention of all non-stormwater runoff and the volume of stormwater runoff from the 85th percentile 24-hour storm event, (c) the WMP proposes implementing baseline Permit requirements only, and/or (d) the WMP does not propose implementing additional BMPs and proposes to demonstrate compliance though monitoring.
2.2 Compliance Determination for Trash WBPCs
Trash WBPCs are not eligible for deemed compliance under the WMP. For Trash WBPCs, compliance shall be determined as outlined in Part X.C of the Order. (3) Other Requirements
Adaptive Management
Pursuant to Part IX.E.1 of the Order, the Permittee(s) shall implement an adaptive management process for each approved WMP. An adaptive management process is a periodic, comprehensive program evaluation, including re-analysis of data and/or 329
Palos Verdes Peninsula WMG - 6 - October 19, 2022
modeling, and modification process to determine progress toward achieving WQBELs and receiving water limitations and to adapt the Watershed Management Program to become more effective at achieving WQBELs and receiving water limitations. Pursuant to Part IX.E.4 of the Order, Permittee(s) shall submit the results of the adaptive management process with the Permittees’ Report of Waste Discharge (ROWD) to the Los Angeles Water Board no later than March 15, 2026.
Per Part IX.E.3 of the Order, the adaptive management process fulfills the requirements in Part V.D of the Order to address continuing exceedances of receiving water limitations.
WMP Modifications
As indicated in Part IX.E.2 of the Order, based on the results of the adaptive management process, the Permittee(s) may propose WMP modifications necessary to improve the effectiveness of the WMP. The Permittee(s) shall clearly identify any WMP modification proposals in their submittal of the adaptive management results.
Additionally, per Part IX.C.2 of the Order, notwithstanding Part IX.E (Adaptive Management) of the Order, the Permittee(s) may propose WMP modifications at any time during the term of the Order, as necessary as a standalone request. As explained in Attachment H of the Order, the Permittee(s) cannot submit WMP modification requests as part of the Annual Report. The Permittee(s) shall provide separate written requests explaining the nature of the proposed modification and justification for consideration by the Los Angeles Water Board.
Receiving Water Limitations Compliance Report
Per Part IX.B.9.c.iv of the Order and Part XIV.C.4 in Attachment E of the Order, implementation of actions to address water quality priorities in a Watershed Management Program related to addressing exceedances of receiving water limitations in Part V (Receiving Water Limitations) of the Order which is not otherwise addressed by TMDLs in Part IV of the Order and Attachments K through S, fulfills the requirements in Part V.C of the Order to prepare a Receiving Water Limitations Compliance Report. 330
331
Agenda Item No.: 12.C
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: INTRODUCE BY TITLE ONLY ORDINANCE NO. 380, AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, AMENDING CHAPTER 8.32 TO THE ROLLING HILLS
MUNICIPAL CODE RELATING TO STORM WATER AND POLLUTION
CONTROL. FOR INTRODUCTION AND FIRST READING.
DATE: October 24, 2022
BACKGROUND:
The Regional Municipal NPDES Stormwater Permit (Regional Stormwater Permit)[1] was adopted on July 23, 2021, by the Los Angeles Regional Water Quality Control Board (LA Water Board) and became effective on September 11, 2021, replacing the previous 2012 Municipal NPDES Stormwater Permit. As a permittee, the City is required to establish and maintain adequate legal authority to control pollutant discharges into the municipal separate storm sewer system (MS4) and to enforce the provisions of the Regional Stormwater Permit as applicable within the City’s jurisdiction.
The City previously established legal authority to implement the 2012 Municipal NPDES Stormwater Permit, and any successor permit through Rolling Hills Municipal Code (RHMC) Chapter 8.32 – Storm Water Management and Pollution Control, as well as through other provisions of the municipal code, including RHMC Chapter 1.08 General Penalty, the California Constitution, Section 13002 of the California Water Code.
While the City’s legal authority remains in effect, it is advisable to revise Chapter 8.32 to align with the provisions of the Regional Stormwater Permit to provide clarity as to the requirements and the City’s authority to enforce them. In addition, the City Attorney will need to prepare an updated statement of legal authority for submittal to the LA Water Board with the City’s annual report due on December 15, 2022.
332
On September 27, 2021, the City Council and Planning Commission held a joint study session to discuss stormwater mitigation measures on private improvement projects. Staff gave a presentation on stormwater harvesting, site design practices, and capital improvements identified via future monitoring. Staff presented examples of permeable paving to improve drainage by percolating rainwater into the ground, and the benefits of rain gardens and bioswales.
On March 15, 2022, a follow up item was discussed with the Planning Commission to consider a policy for low impact development (LID) standards. Examples that applicants can use on new and redeveloped projects include advanced stormwater management technologies such as cisterns to harvest rainwater from roofs and dry wells for impermeable surfaces. There are some precautions such as requiring a geotechnical report and percolation test prepared by a professional engineer or geologist, and being cautious on properties in a landslide area, but these technologies are often an effective alternative. Although the item was informative, the Planning Commission did not take an action on the item.
On October 18, 2022, the Planning Commission held a meeting to discuss the revisions to Rolling Hills Municipal Code (RHMC) Chapter 8.32. At the conclusion of the meeting, the Planning Commission voted, 4-0 (Cardenas absent), to adopt Resolution No. 2022-18 recommending that the City Council approve an Ordinance amending RHMC Chapter 8.32 regarding storm water management and pollution control. _______________________________
[1] Regional Phase I MS4 NPDES Permit. Order No. R4-2021-0105. NPDES Permit No. CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for MS4 Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties.
DISCUSSION:
At the direction of City staff, McGowan Consulting performed a review and prepared a draft revision of RHMC Chapter 8.32 for consistency and alignment with the technical and regulatory requirements in the Regional Stormwater Permit. While the changes in the Regional Stormwater Permit over the previous permit did not necessitate the addition of new sections in the RHMC Chapter 8.32, there were terminology changes and more nuanced changes to the requirements in the permit which resulted in proposed changes to most sections in the chapter. A summary of notable changes proposed to the RHMC Chapter 8.32 for consistency with the Regional Stormwater Permit follows:
8.32.040 Definitions
Updates existing definitions and adds key regulatory definitions applicable to development projects, such as “Biofiltration”, “Bioretention”, “Low Impact Development”, “Natural Drainage Systems”, and “Priority Development Projects”.
333
8.32.090 Requirements for construction activities
Specifies that evidence of coverage under applicable permits, including the statewide construction general permit for sites disturbing one acre or more, shall be provided to the City prior to issuance of building or grading permits.
Reduces specificity of requirements for construction best management practices at sites disturbing one acre or more and instead refers to requirements in the statewide construction general permit for required best management practices.
8.32.095 Planning and Land Development Program Requirements for New Development and Redevelopment Projects
Lists the types of new and redevelopment projects categorized as Priority Development Projects subject to the stormwater retention/performance requirements of the Municipal NPDES permit.
Provides that development projects may be conditioned to conserve natural areas, protect slopes and channels, minimize impervious areas, and divert roof runoff and surface flows to vegetated areas before discharge unless the diversion would result in slope instability.
Specifies that prior to the issuance of grading, building or construction permits, applicable post construction stormwater mitigation plans for Priority Development Projects, including site design elements and placement of stormwater control measures, shall be included on project plans and submitted along with detailed sizing calculations for structural or treatment control measures for review and approval by the City.
Allows for alternative stormwater mitigation measures on Priority Development Projects when a demonstration is made that it is technically infeasible to retain the stormwater quality design volume onsite.
Provides that Priority Development Projects disturbing one acre or more of area must demonstrate that hydromodification control criteria are met in addition to meeting low impact development (LID) requirements, while projects disturbing less than one acre may comply with hydromodification requirements by implementing LID requirements.
Attached is Ordinance No. 380 with a clean version of the amended RHMC Chapter 8.32, a redline version to show changes, and Planning Commission Resolution No. 2022-18. 334
FISCAL IMPACT:
None.
RECOMMENDATION:
Waive first reading and introduce Ordinance No. 380, amending Chapter 8.32 to the Rolling Hills Municipal Code relating to storm water and pollution control.
ATTACHMENTS:
CL_ORD_380_Stormwater_D.pdf
PW_NPDES_MS4_RHMC_Chapter_8.32_Stormwater(FinalDraft2)redline.pdf CL_RES_2022-18_PC_Resolution_StormwaterOrdinance_E.pdf
335
65277.00010\40788424.1
ORDINANCE NO. 380
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER
8.32 OF THE ROLLING HILLS MUNICIPAL CODE
REGARDING STORM WATER MANAGEMENT AND
POLLUTION CONTROL AND FINDING THE ACTION TO
BE EXEMPT FROM CEQA
WHEREAS, the Federal Clean Water Act (33 U.S.C. Sections 1251, et seq.) provides for the regulation and reduction of pollutants discharged into the waters of the United States by extending National Pollutant Discharge Elimination System (hereinafter "NPDES") requirements to storm water and dry weather runoff discharge into storm drain systems; and
WHEREAS, storm water and dry weather runoff flows from individual properties in the City into natural drainage courses and storm drains owned by other agencies prior to reaching surface waters also known as receiving waters; and WHEREAS, the City of Rolling Hills is a co-permittee under the Municipal NPDES Permit authorized by the Federal Clean Water Act. As a co-permittee, the City is required to maintain adequate legal authority within its respective jurisdiction to control pollutant discharges and to require the use of control measures to prevent or reduce the discharge of pollutants to achieve water quality standards; and
WHEREAS, in order to control, in a cost-effective manner, the quantity and quality of storm water and dry weather runoff to the maximum extent practicable, the adoption of reasonable regulations is essential; and
WHEREAS, on July 23, 2021, the Los Angeles Regional Water Quality Control Board (LA Water Board) adopted the Regional Municipal NPDES Stormwater Permit, which became effective on September 11, 2021, to replace the previous 2012 Municipal NPDES Stormwater Permit. As a permittee, the City is required to establish and maintain adequate legal authority to control pollutant discharges into the municipal separate storm sewer system (MS4) and to enforce the provisions of the Regional Stormwater Permit as applicable within the City’s jurisdiction; and
WHEREAS, the City desires to amend the Rolling Hills Municipal Code (“RHMC”) to keep it in compliance with the Regional Municipal NPDES Stormwater Permit; and WHEREAS, this ordinance (the “Ordinance”) amends the RHMC to address storm water management and pollution control; and
WHEREAS, on October 18, 2022, the Planning Commission considered the staff report, recommendations by staff, and public testimony concerning this Ordinance. The Planning Commission voted, 4-0 (with one absence), to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and 336
65277.00010\40788424.1
2 ORDINANCE NO. 380
Stormwater
WHEREAS, on October 24, 2022, the City Council considered the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the Planning Commission; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The Recitals above are true and correct and are hereby adopted as findings as if fully set forth herein.
SECTION 2. CEQA. The City Council finds that adoption of this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Alternatively, the adoption of this ordinance is exempt from CEQA because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (State CEQA Guidelines, § 15061(b)(3).)
SECTION 3. Consistency with the Rolling Hills Municipal Code. The Ordinance’s amendments to Chapter 8.32 of the Rolling Hills Municipal Code are consistent with, and in furtherance of, the City’s intent to protect and enhance the quality of watercourses, water bodies, and wetlands within the City in a manner consistent with the Federal Clean Water Act, the California Porter-Cologne Water Quality Control Act and the Municipal NPDES Permit; and provide the City with the legal authority necessary to implement and enforce the requirements contained in 40 CFR § 122.26(d)(2)(i)(A—F) and in the Municipal NPDES Permit to the extent they are applicable in the City of Rolling Hills.
SECTION 4. Code Amendment. Based on the foregoing recitals and findings, the City Council hereby approves and adopts the code amendments attached as Exhibit “A” hereto and incorporated herein by reference.
SECTION 5. Severability. If any provision of this Ordinance is declared to be invalid by a court of competent jurisdiction, it shall not affect any remaining provision hereof. The City Council of the City of Rolling Hills hereby declares that it would have adopted this Ordinance despite any partial invalidity.
SECTION 6. Effective Date. This Ordinance takes effect 30 days following its adoption.
337
65277.00010\40788424.1
3 ORDINANCE NO. 380
Stormwater
SECTION 7. Certification. The City Clerk is hereby directed to certify to the passage and adoption of this Ordinance; cause the same, or a summary thereof, to be published or posted in the manner required by law; and file a notice of exemption within five business days after adoption of the Ordinance.
PASSED, APPROVED and ADOPTED this 14th day of November, 2022. ____________________________
James Black, Mayor
ATTEST:
______________________________
Christian Horvath, City Clerk
338
65277.00010\40788424.1
4 ORDINANCE NO. 380
Stormwater
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the foregoing Ordinance No. 380 was adopted at a regular meeting of the City Council of the City of Rolling Hills held on the 14th day of November, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Christian Horvath
City Clerk
339
Title 8 ‐ HEALTH AND SAFETY
Chapter 8.32 STORM WATER MANAGEMENT AND POLLUTION CONTROL Rolling Hills, California, Code of Ordinances
(Supp. No. 26)
Chapter 8.32 STORM WATER MANAGEMENT AND POLLUTION CONTROL1
8.32.010 Title.
This chapter shall be known as the "City of Rolling Hills Storm Water Management and Pollution Control Ordinance."
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.020 Findings.
A. The Federal Clean Water Act (33 U.S.C. Sections 1251, et seq.) provides for the regulation and reduction of pollutants discharged into the waters of the United States by extending National Pollutant Discharge Elimination System (hereinafter "NPDES") requirements to storm water and dry weather runoff discharge into storm drain systems.
B. Storm water and dry weather runoff flows from individual properties in the City into natural drainage courses and storm drains owned by other agencies prior to reaching surface waters also known as receiving waters.
C. The City of Rolling Hills is a co‐permittee under the Municipal NPDES Permit authorized by the Federal Clean Water Act. As a co‐permittee, the City is required to maintain adequate legal authority within its respective jurisdiction to control pollutant discharges and to require the use of control measures to prevent or reduce the discharge of pollutants to achieve water quality standards.
D. In order to control, in a cost‐effective manner, the quantity and quality of storm water and dry weather runoff to the maximum extent practicable, the adoption of reasonable regulations, as set forth herein, is essential.
E. The City of Rolling Hills is a unique, low density residential community where development consists of single‐ family residential homes on large estate‐size lots; the only nonresidential development in the City consists of City administration buildings, a fire station, water reservoirs, and a public school campus.
F. All roadways in the City are privately owned and maintained by the Rolling Hills Community Association. The City of Rolling Hills does not own or operate a municipal separate storm sewer system. Natural drainage courses within the City are located on private property.
G. Properties with geologic instability throughout the City and the hillside topography of the entire community make it difficult and in some instances hazardous for property owners to have storm water retention on site if such retention will result in absorption of water in slide planes.
H. All the properties within the City limits are under the constraints and limitations of CC&Rs of the Rolling Hills Community Association.
1 Editor's note(s)—Ord. No. 334, § 3(Exh. A), adopted June 24, 2013, amended ch. 8.32 in its entirety to read as herein set out. Former ch. 8.32, §§ 8.32.010—8.32.110, pertained to storm water and urban runoff pollution control, and derived from Ord. No. 267, § 1(part), adopted 1996; Ord. No. 284, §§ 1—6, adopted 2001; Ord.
No. 289‐U, §§ 1—8, 10—15, adopted 2002.
Exhibit "A"
340
(Supp. No. 26)
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.030 Purpose and intent.
A. The purpose of this chapter is to comply with the Federal Clean Water Act, the California Porter‐Cologne Water Quality Control Act, and the Municipal NPDES Permit by:
1. Reducing pollutants in storm water discharge to the maximum extent practicable;
2. Regulating illicit connections and illicit discharges and thereby reducing the level of contamination of storm water and dry weather runoff into receiving waters; and
3. Regulating non‐storm water discharges to the storm sewer system.
B. The intent of this chapter is to:
1. Protect and enhance the quality of watercourses, water bodies, and wetlands within the City in a manner consistent with the Federal Clean Water Act, the California Porter‐Cologne Water Quality Control Act and the Municipal NPDES Permit;
2. Provide the City with the legal authority necessary to implement and enforce the requirements contained in 40 CFR § 122.26(d)(2)(i)(A—F) and in the Municipal NPDES Permit to the extent they are applicable in the City of Rolling Hills; and
3. Set forth compliance measures for the construction and operation of storm water mitigation measures required for certain "New Development" and "Redevelopment", and other projects (as further defined herein) as prescribed in the current version of the Municipal NPDES Permit approved by the Regional Water Quality Control Board‐Los Angeles Region, and on file in the office of the City Clerk of this City.
This chapter authorizes the City Manager or his/her designee to serve as an authorized enforcement officer to define and adopt applicable Best Management Practices (BMPs) and other storm water pollution control measures, to grant emergency self‐waivers, as necessary, and to cite infractions and to impose fines pursuant to this chapter. Except as otherwise provided herein, the authorized enforcement officer shall administer, implement, and enforce the provisions of this section. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.040 Definitions.
Except as specifically provided herein, any term used in this chapter shall be defined as that term defined in the current Municipal NPDES Permit, or if it is not specifically defined in the Municipal NPDES Permit, then as such term is defined in the Federal Clean Water Act, as amended, and/or the regulations promulgated thereunder. The following definitions apply to this chapter only:
"Area susceptible to runoff" means any surface directly exposed to precipitation or in the path of runoff caused by precipitation.
"Authorized enforcement officer" means the City Manager or his or her designee. "Best Management Practices (BMPs)" means practices or physical devices or systems designed to prevent or reduce pollutant loading from storm water or non‐storm water discharges to receiving waters, or designed to reduce the volume of storm water or non‐storm water discharged to the receiving water. Examples of BMPs may include public education and outreach, proper planning of development projects, and proper sludge‐ or waste‐ handling and disposal, among others.
341
(Supp. No. 26)
“Biofiltration” is a low impact development (LID) BMP that reduces stormwater pollutant discharges by intercepting rainfall on vegetative canopy, and through incidental infiltration and/or evapotranspiration, and filtration. Incidental infiltration is an important factor in achieving the required pollutant load reduction.
Biofiltration BMPs include bioretention systems with an underdrain and bioswales. “Bioretention” is an LID BMP that reduces stormwater runoff by intercepting rainfall on vegetative canopy, and through evapotranspiration and infiltration. The bioretention system typically includes a minimum 2‐foot top layer of a specified soil and compost mixture underlain by a gravel‐filled temporary storage pit dug into the in‐situ soil. As defined in the Municipal NPDES Permit, a bioretention BMP may be designed with an overflow drain but may not include an underdrain. When a bioretention BMP is designed or constructed with an underdrain it is regulated as a biofiltration BMP.
"City" means the City of Rolling Hills.
"Construction" means any construction or demolition activity, clearing, grading, grubbing, excavation, or any other activities that result in soil disturbance. Construction includes structure teardown and demolition. It does not include routine maintenance activities required to maintain the integrity of structures by performing minor repair and restoration work, original line and grade, hydraulic capacity, or original purpose of facility; emergency construction activities required to immediately protect public health and safety (including fire prevention); clearing and grubbing of vegetation for landscape maintenance and fire prevention which is not associated with a larger construction project; interior remodeling with no outside exposure of construction material or construction waste to storm water; mechanical permit work; or sign permit work. See "Routine Maintenance" definition below. "Construction General Permit" means the NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities issued by the State Water Board, which authorizes the discharge of stormwater from construction activities under certain conditions. "Control" means to minimize, reduce, eliminate, or prohibit by technological, legal, contractual or other means, the discharge of pollutants from an activity or activities. "Development" means any construction, rehabilitation, redevelopment or reconstruction of any public or private residential project or mass grading for future construction. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities required to immediately protect public health and safety. "Directly Adjacent" means situated within two hundred feet of the contiguous zone required for the continued maintenance, function, and structural stability of the environmentally sensitive area. "Director" means the City Manager or his or her designee. "Discharge" means when used without qualification the "discharge of a pollutant." "Discharging directly" means outflow from a drainage conveyance system that is composed entirely or predominantly of flows from the subject, property, development, subdivision, or industrial facility, and not commingled with the flows from adjacent lands.
"Discharge of a Pollutant" means: any addition of any "pollutant" or combination of pollutants to "waters of the United States" from any "point source" or, any addition of any pollutant or combination of pollutants to the waters of the "contiguous zone" or the ocean from any point source other than a vessel or other floating craft which is being used as a means of transportation. The term discharge includes additions of pollutants into waters of the United States from: surface runoff which is collected or channeled by man; discharges through pipes, sewers, or other conveyances owned by a State, municipality, or other person which do not lead to a treatment works; and discharges through pipes, sewers, or other conveyances, leading into privately owned treatment works. "Discretionary project" is defined in the same manner as Section 15357 of the Guidelines For Implementation Of The California Environmental Quality Act contained in Title 14 of the California Code Of 342
(Supp. No. 26)
Regulations, as amended, and means a project which requires the exercise of judgment or deliberation when the City decides to approve or disapprove a particular activity, as distinguished from situations where the City merely has to determine whether there has been conformity with applicable statutes, ordinances, or regulations. "Disturbed Area" means an area that is altered as a result of clearing, grading, and/or excavation, unless solely for the purposes of landscape maintenance or fire prevention. "Good housekeeping practices" means common practices related to the storage, use or cleanup of materials, performed in a manner that minimizes the discharge of pollutants. Examples include, but are not limited to, purchasing only the quantity of materials to be used at a given time, use of alternative and less environmentally harmful products, cleaning up spills and leaks, and storing materials in a manner that will contain any leaks or spills.
"Illicit connection" means any human‐made conveyance that is connected to the storm drain system without a permit, excluding roof‐drains and other similar type connections. Examples include channels, pipelines, conduits, inlets or outlets that are connected directly to the storm drain system. "Illicit discharge" means any discharge to the storm drain system that is prohibited under local, state or federal statutes, ordinances, codes or regulations. The term illicit discharge includes all non‐storm water discharges except authorized non‐storm water discharges; conditionally exempt non‐storm water discharges; and non‐storm water discharges resulting from natural flows specifically identified in the Municipal NPDES Permit. "Infiltration" means the downward entry of water into the surface of the soil. "Inspection" means entry and the conduct of an on‐site review of structures and devices on a property, at reasonable times, to determine compliance with specific municipal or other legal requirements. The steps involved in performing an inspection, include, but are not limited to:
1. Pre‐inspection documentation research;
2. Request for entry;
3. Interview of property owner, resident and/or occupant(s);
4. Property walk‐through;
5. Visual observation of the condition of property;
6. Examination and copying of records as required;
7. Sample collection (if necessary or required);
8. Exit discussion (to discuss preliminary evaluation) as appropriate; and
9. Report preparation, and if appropriate, recommendations for coming into compliance. "Low Impact Development (LID)" means implementation of systems and practices that use or mimic natural processes to: 1) infiltrate and recharge, 2) evapotranspire and/or 3) harvest and use precipitation near to where it falls to earth.
"Material" means any substance including, but not limited to: garbage and debris; lawn clippings, leaves and other vegetation; biological and fecal waste; sediment and sludge; oil and grease; gasoline; paints, solvents, cleaners and any fluid or solid containing chemicals.
"Municipal NPDES Permit" means the "Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties” (Order No. R4‐2021‐0105), NPDES Permit No.
CAS004004, effective September 11, 2021, issued by the California Regional Water Quality Control Board—Los Angeles Region, and any successor permit to that permit. 343
(Supp. No. 26)
"Municipal separate storm sewer system" or "MS4" means a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels, or storm drains):
1. Owned or operated by a state, city, town borough, county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, storm water, or other wastes, including special districts under State law such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management agency under section 208 of the CWA that discharges to waters of the United States;
2. Designed or used for collecting or conveying storm water;
3. Which is not a combined sewer; and
4. Which is not part of a Publicly Owned Treatment Works (POTW) as defined in 40 CFR 122.2. "Natural Drainage Systems" means drainage courses that have not been modified using engineering controls or drainage systems that are tributary to a natural drainage system. Examples of engineering modifications to a drainage course include channelization, armoring with concrete, and application of riprap. The clearing or dredging of a natural drainage system does not constitute a “modification” for purposes of this definition. "New development" means land disturbing activities; structural development, including construction or installation of a building or structure, creation of impervious surfaces; and land subdivision. "New development” is not land disturbing activities solely involving landscaping or fire prevention. "Non‐storm water discharge" means any discharge into the MS4 or from the MS4 into a receiving water that is not composed entirely of storm water.
"NPDES" or "National Pollutant Discharge Elimination System" means the national program for issuing, modifying, and revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under Clean Water Act Section 307, 402, 318, and 405. "Pollutant" means those "pollutants" defined in Section 502(6) of the Federal Clean Water Act (33 U.S.C.
Section 1362(6)), or incorporated into California Water Code Section 13373. Examples of pollutants include, but are not limited to the following:
1. Commercial and industrial waste (such as fuels, solvents, detergents, plastic pellets, hazardous substances, fertilizers, pesticides, slag, ash and sludge);
2. Metals such as cadmium, lead, zinc, copper, silver, nickel, chromium; and non‐metals such as phosphorus and arsenic;
3. Petroleum hydrocarbons (such as fuels, lubricants, surfactants, waste oils, solvents, coolants and grease);
4. Excessive eroded soils, sediment and particulate materials in amounts which may adversely affect the beneficial use of the receiving waters, flora or fauna of the State;
5. Animal wastes (such as discharge from confinement facilities, kennels, pens, recreational facilities, stables and show facilities);
6. Substances having characteristics such as pH less than six or greater than nine, or unusual coloration or turbidity, or excessive levels of fecal coliform, or fecal streptococcus, or enterococcus. “Priority Development Project” means land development projects subject to the City’s planning and building authority which are required to implement post‐construction stormwater control measures to meet the Priority Development Project Structural BMP Performance Requirements of the Municipal NPDES Permit. 344
(Supp. No. 26)
"Project" means all development, redevelopment, and land disturbing activities excluding landscaping projects.
"Rain event" means a rainfall event that produces more than 0.1 inch of precipitation in twenty‐four hours unless specifically stated otherwise.
“Rainfall Harvest and Use” is an LID BMP system designed to capture runoff and to provide for temporary storage until the harvested water can be used for irrigation or non‐potable uses. The harvested water may also be used to replace certain potable water uses such as toilet flushing if the system includes disinfection treatment and is approved for such use by the local building department. "Redevelopment" includes, but is not limited to: the expansion of a building footprint; addition or replacement of a structure; replacement of impervious surface area that is not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities required to immediately protect public health and safety. "Regional Board" means the California Regional Water Quality Control Board‐Los Angeles Region. "Routine Maintenance" includes, but is not limited to projects conducted to:
1. Maintain the original line and grade, hydraulic capacity, or original purpose of the facility;
2. Perform as needed restoration work to preserve the original design grade, integrity and hydraulic capacity of flood control facilities;
3. Carry out road shoulder work, regrading dirt or gravel roadways and shoulders and performing ditch cleanouts;
4. Update existing lines and facilities, including the replacement of existing lines with new materials or pipes, to comply with applicable codes, standards, and regulations regardless if such projects result in increased capacity;
5. Repair leaks;
6. Conduct landscaping activities without changing existing or natural grades; and
7. Conduct disking and grubbing for fire prevention.
Routine maintenance does not include construction of new lines or facilities resulting from compliance with applicable codes, standards and regulations. New lines are those that are not associated with existing facilities and are not part of a project to update or replace existing lines. "Runoff" means any runoff including storm water and dry weather flows from a drainage area that reaches a receiving water body or subsurface. During dry weather it is typically comprised of base flow either contaminated with pollutants or uncontaminated, and nuisance flows.
"Significant Ecological Area" means an area that has been officially designated as having irreplaceable biological resources as part of the Los Angeles County General Plan. "Simple LID BMP" means a BMP constructed above ground on a single‐family residential home that can be readily inspected by a homeowner or inspector. Simple LID BMPs do not require an operation and maintenance plan per the Municipal NPDES Permit. Examples of such BMPs include, but are not limited to, vegetated swales, rain barrels and above ground cisterns, rain gardens, and pervious pavement. "Site" means the land or water area where any "structure or activity" is physically located or conducted, including adjacent land used in connection with the structure or activity. 345
(Supp. No. 26)
"Source control BMP" means any schedule of activities, prohibition of practices, maintenance procedures, managerial practices or operational practices that aim to prevent storm water pollution by reducing the potential for contamination at the source of pollution.
"Storm water" or “stormwater” means storm water runoff and surface runoff and drainage related to precipitation events (pursuant to 40 CFR § 122.26(b)(13); 55 Fed. Reg. 47990, 47996 (Nov. 16, 1990)). "Structural BMP" means any structural facility designed and constructed to mitigate the adverse impacts of storm water and dry weather runoff pollution. Structural BMPs may include stormwater retention BMPs, treatment control BMPs and source control BMPs(e.g., canopy, structural enclosure). "Treatment" means the application of engineered systems that use physical, chemical, or biological processes to remove pollutants. Such processes include, but are not limited to, filtration, gravity settling, media adsorption, biodegradation, biological uptake, chemical oxidation and UV radiation. "Treatment control BMP" means any engineered system designed to remove pollutants by simple gravity settling of particulate pollutants, filtration, biological uptake, media adsorption or any other physical, biological, or chemical process.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.050 Construction and application.
This chapter shall be construed to assure consistency with the requirements of the Federal Clean Water Act and acts amendatory thereof or supplementary thereto, applicable implementing regulations, and the Municipal NPDES Permit, and any amendment, revision or reissuance thereof. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.060 Prohibited activities.
A. Illicit Discharges. It is prohibited to discharge pollutants directly into or cause pollutants to be discharged into natural drainage courses.
B. Littering. No person shall intentionally throw, deposit, place, leave, maintain, keep or permit to be thrown, deposited, placed, left or maintained or kept, any refuse, rubbish, garbage, or any other discarded or abandoned objects, articles or accumulations, on or upon any roadway, driveway, trail, canyon, storm drain, inlet, catch basin conduit or drainage structure, or upon any private plot of land in the City, so that the same might be or become a pollutant. No person shall throw or deposit litter in any fountain, pond, stream or other body of water within the City. This subsection shall not apply to refuse, rubbish or garbage deposited in containers, bags or other appropriate receptacles which are placed in designated locations for regular solid waste pick up and disposal.
C. Disposal of Landscape Debris. It is prohibited to intentionally dispose of leaves, dirt, or other landscape debris into the MS4 or into natural drainage courses.
D. No person shall intentionally dispose of manure or any animal waste into the MS4 or into any natural or modified drainage course.
E. Non‐Storm Water Discharges. All non‐storm water discharges into the municipal storm sewer system are prohibited unless those flows are: in compliance with and authorized by a separate NPDES Permit; authorized by a conditional waiver or WDRs for agricultural lands; associated with emergency firefighting activities (i.e., flows necessary for the protection of life or property); natural flows as defined in the Municipal NPDES Permit; conditionally exempt non‐storm water discharges as defined in accordance with 346
(Supp. No. 26)
the Municipal NPDES Permit; or authorized as a temporary non‐storm water discharge by USEPA pursuant to sections 104(a) or 104(b) of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). Prohibited discharges include, but are not limited to:
1. The discharge of runoff from mobile auto washing, steam cleaning, mobile carpet cleaning, and other such mobile commercial and industrial operations (excluding non‐commercial car washing by residents and non‐profit organizations);
2. Discharges from areas where repair of machinery and equipment, including motor vehicles, which are visibly leaking oil, fluid or antifreeze, is undertaken;
3. Discharges of runoff from areas where materials containing grease, oil, or other hazardous substances (e.g., motor vehicle parts) are stored, and discharges from uncovered receptacles containing hazardous materials;
4. The discharge of swimming pool or spa filter backwash or water from draining of saltwater pools;
5. Discharges of runoff from the washing of toxic materials from paved or unpaved areas;
6. Discharges from the washing out of concrete or cement laden wash water from concrete trucks, pumps, tools, and equipment;
7. Discharges of any pesticide, fungicide, or herbicide, banned by the USEPA or the California Department of Pesticide Regulation;
8. Discharge of any food or food processing wastes;
9. Discharge of any fuel and chemical wastes, animal wastes, garbage, batteries, and other materials that have potential adverse impacts on water quality; and
10. The disposal of hazardous wastes into trash containers that causes a direct or indirect discharge to the municipal storm water system.
F. Discharges in Violation of the Municipal NPDES Permit. Any discharge that would result in or contribute to a violation of the Municipal NPDES Permit, either separately or in combination with other discharges, is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such person(s) shall defend, indemnify and hold harmless the City from all losses, liabilities, claims or causes of actions in any administrative or judicial action relating to such discharge. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.070 Exempted discharges, or conditionally exempted discharges or designated discharges.
Discharges from those activities specifically identified in, or pursuant to, the Municipal NPDES Permit as being exempted discharges, or conditionally exempted discharges, shall not be considered a violation of this chapter; provided, that any applicable BMPs developed pursuant to the Municipal NPDES Permit are implemented to minimize any adverse impacts from such identified sources and that required conditions outlined in the Municipal NPDES Permit are met prior to discharge.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
347
(Supp. No. 26)
8.32.080 Good housekeeping provisions.
Owners and occupants of property within the City shall implement Best Management Practices to prevent or reduce the discharge of pollutants to the municipal storm water system to the maximum extent practicable.
Treatment and structural Best Management Practices shall be properly operated and maintained to prevent the breeding of vectors. Implementation includes, but is not limited to:
A. Septic Waste. No person shall leave, deposit, discharge, dump or otherwise expose any chemical or septic waste to precipitation.
B. Use of Water. Runoff of water used for irrigation purposes shall be minimized to the maximum extent practicable. Runoff of water from the conditionally exempt washing down of paved areas shall be minimized to the maximum extent practicable. Conditionally exempt non‐storm water discharges of roadway/driveway wash water only include those discharges resulting from use of high pressure, low volume spray washing using only potable water with no cleaning agents at an average usage of 0.006 gallons per square feet of impervious area. Conditionally exempt non‐storm water discharges of roadway/driveway wash water do not include hosing of any driveway or roadway with a garden hose with a pressure nozzle. If there are pollutants in the area, such as oil or grease spills or leaks, the area shall be cleaned using appropriate dry cleaning methods prior to washing.
C. Storage of Materials, Machinery, and Equipment. Machinery or equipment that is to be repaired or maintained in areas susceptible to or exposed to storm water, shall be placed in a manner so that leaks, spills and other maintenance‐related pollutants are not discharged to the MS4.
D. Removal and Disposal of Debris and Oil from Institutional Motor Vehicle Parking Lots. Institutional motor vehicle parking lots one acre or more that are located in areas potentially exposed to storm water shall be inspected at least twice per month and shall have debris and/or oil removed in an effective manner from such parking lots to prevent the discharge of debris or oil to the MS4. Institutional parking lots that are either one acre in size and/or used for heavy vehicle storage, such as construction vehicles, buses, refuse trucks, etc., shall be cleaned at least once per month. Best management practices shall be implemented and maintained to prevent the discharge of gravel and sediment to the MS4 from parking lots with gravel/sediment base.
E. Best Management Practices. Best Management Practices shall be used in areas exposed to storm water for the removal and lawful disposal of all fuels, chemicals, fuel and chemical wastes, animal wastes, garbage, batteries, or other materials which have potential adverse impacts on water quality. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.090 Requirements for construction activities.
A. Each industrial discharger, discharger associated with construction activity, or other discharger described in any general storm water permit addressing such discharges, as may be issued by the U.S. Environmental Protection Agency, the State Water Resources Control Board, or the Regional Board, shall comply with all requirements of such permit. Each discharger identified in an individual NPDES permit shall comply with and undertake all activities required by such permit. Proof of compliance with any such permit may be required in a form acceptable to the Authorized Enforcement Officer prior to the issuance of any grading, building or occupancy permits, or any other type of permit or license issued by the City.
B. Storm water runoff containing sediment, construction materials or other pollutants from the construction site and any adjacent staging, storage or parking areas shall be reduced to the maximum extent practicable.
The following shall apply to all construction projects within the City, regardless of project size, and shall be required from the time of land clearing, demolition, or commencement of construction until final approval:
348
(Supp. No. 26)
1. Sediment, construction wastes, trash and other pollutants from construction activities shall be reduced to the maximum extent practicable.
2. Structural controls such as sediment barriers, plastic sheeting, detention ponds, filters, berms, and similar controls shall be utilized to the maximum extent practicable in order to minimize the escape of sediment and other pollutants from the site.
3. All excavated soil shall be located on the site in a manner that minimizes the amount of sediment running onto the street, drainage facilities or adjacent properties. Soil piles not actively in use shall be bermed and covered with plastic sheeting or similar materials until the soil is either used or removed from the site.
4. No washing of construction or other vehicles is permitted adjacent to a construction site. No water from the washing of construction vehicle or equipment on the construction site is permitted to run off the construction site and enter the municipal storm water system or natural drainage system.
5. Trash receptacles must be situated at convenient locations on construction sites and must be maintained in such a manner that trash and litter does not accumulate on the site nor migrate off site.
Trash receptacles must be covered at the end of each business day and during rain events.
6. Erosion from slopes and channels must be controlled through the effective combination of Best Management Practices.
C. Construction sites where the construction activity covers less than one acre must implement an effective combination of erosion and sediment control BMPs from the Municipal NPDES Permit to prevent erosion and sediment loss, and the discharge of construction wastes.
D. The owner or authorized representative of the owner must certify in a form acceptable to the Director or duly authorized representative that Best Management Practices to control runoff from construction activity at all construction sites will be implemented prior to the issuance of any Building or Grading permit.
E. Construction sites where the construction activity covers one acre or more must adhere to the requirements set forth in the Municipal NPDES Permit and the Construction General Permit. Evidence of coverage under applicable permits, including, but not limited to, the Construction General Permit and State Water Board 401 Water Quality Certification shall be provided to the City prior to issuance of a grading or building permit. A Storm Water Pollution Prevention Plan (SWPPP) for construction sites of one acre or greater shall be developed by a Qualified SWPPP Developer (QSD) consistent with the Construction General Permit requirements.
G. Roadway paving and repair projects must implement at a minimum the BMPs listed in the Municipal NPDES Permit. Roadway projects disturbing an area equal to or greater than one acre in size shall also abide by the Construction General Permit, and implement all necessary BMPs as required for coverage under the Construction General Permit.
8.32.095 Planning and Land Development Program requirements for New Development and Redevelopment projects.
A. The following New Development and Redevelopment projects are required to comply with the Priority Development Project requirements of the Municipal NPDES Permit:
1. New development projects equal to one acre or greater of disturbed area and adding ten thousand square feet or more of impervious surface area (collectively over the entire project site); 349
(Supp. No. 26)
2. Redevelopment projects that create and/or replace five thousand square feet or more of impervious surface (collectively over the entire project site) on existing sites of ten thousand square feet or more of impervious surface area;
3. New development and redevelopment projects that create and/or replace five thousand square feet or more of impervious surface (collectively over the entire project site) and support the following uses:
parking lots;
4. New development and redevelopment projects that create and/or replace two thousand five hundred square feet or more of impervious area, discharge stormwater that is likely to impact a sensitive biological species or habitat, and are located in or directly adjacent to or are discharging directly to a Significant Ecological Area as identified by the County of Los Angeles Significant Ecological Areas Program.
5. The Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit are applicable to redevelopment Priority Development Projects as follows:
(a) Where Redevelopment results in an alteration to more than fifty percent of impervious surfaces of a previously existing development the entire Project must be mitigated. (b) Where Redevelopment results in an alteration to less than fifty percent of impervious surfaces of a previously existing development only the alteration must be mitigated and not the entire development.
EXCEPTIONS: The following do not constitute New Development or Redevelopment:
Routine maintenance activities conducted to maintain original line and grade, hydraulic capacity, original purpose of facility, or emergency redevelopment activity required to protect public health and safety.
B. Roadway construction of ten thousand square feet or more of impervious surface area shall follow USEPA guidance regarding Managing Wet Weather with Green Infrastructure: Green Streets (December 2008 EPA‐ 833‐F‐08‐009) to the maximum extent practicable. Roadway construction projects are exempt from the Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit.
C. Incorporation of Planning and Land Development Program requirements into Project Plans.
1. New Development and Redevelopment projects are required to control pollutants and runoff volume from the project site. To the extent that the City may lawfully impose conditions, mitigation measures, or other requirements on the development or construction of a single‐family home, a single‐family home Development or Redevelopment project shall:
(a) Conserve natural areas;
(b) Protect slopes and channels;
(c) Minimize impervious areas;
(d) Divert roof runoff to vegetated areas before discharge unless the diversion would result in slope instability; and
(e) Direct surface flow to vegetated areas before discharge unless the diversion would result in slope instability.
2. Prior to the issuance of any grading, building, or construction permit, an applicant for a Priority Development Project identified in Section 8.32.095(A) of this chapter shall incorporate into the applicant's project plans a Post Construction Storm Water Mitigation Plan which includes site design elements for stormwater management and BMP placement, detailed sizing calculations for structural 350
(Supp. No. 26)
BMPs and/or pollutant removal performance for treatment control BMPs necessary to control storm water runoff and pollution from the completed project.
3. Priority Development Project Structural BMP Performance Criteria. Post‐construction stormwater control measures are required for all new development and redevelopment projects identified in Section 8.32.095(A) of this chapter unless alternative control measures are approved as provided in the Municipal NPDES Permit. Post‐construction stormwater control measures must be implemented to retain on‐site the Stormwater Quality Design Volume (SWQDv) from the project site defined as runoff from either:
(a) Three‐quarter‐inch, twenty‐four‐hour rain event; or (b) The eighty‐fifth percentile, twenty‐four‐hour rain event, whichever is greater.
Structural BMPs shall meet the design specifications and on‐site retention potential outlined in the Municipal NPDES Permit.
4. For projects unable to retain one hundred percent of the SWQDv on‐site due to technical infeasibility as defined in the Municipal NPDES Permit, projects must implement alternative compliance measures in accordance with the Municipal NPDES Permit. To be eligible for alternative compliance measures due to technical infeasibility, the project applicant must submit a site‐specific hydrologic and/or design analysis consistent with Technical Infeasibility Demonstration requirements of the municipal NPDES permit conducted and endorsed by a registered professional engineer, geologist, architect, and/or landscape architect for approval by the City. Structural or Treatment Control BMPs (also known as post‐construction stormwater control measures or post‐construction BMPs) set forth in project plans shall meet the Priority Development Project Structural BMP Performance Requirements of the current Municipal NPDES Permit in the following order of preference:
(a) On‐site infiltration, bioretention and/or rainfall harvest and use; (b) Where subpart a. above is infeasible, then on‐site biofiltration, off‐site groundwater replenishment, and/or offsite retrofit; or
(c) On‐site treatment where a. and b. above are infeasible.
5. Hydromodification Management Requirements.
(a) Priority Development Projects located within natural drainage systems as defined in Section
8.32.040 of this chapter must implement hydrologic control measures consistent with Hydromodification Management Requirements of the municipal NPDES permit to prevent accelerated downstream erosion and to protect stream habitat in natural drainage systems. i. Priority Development Projects disturbing an area less than or equal to one acre may satisfy the hydromodification management requirements of the municipal NPDES permit by meeting the Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit.
ii. Priority Development Projects disturbing an area greater than one acre within natural drainage systems must demonstrate that one of the Hydromodification Management Control Criteria in the municipal NPDES permit is met as applicable for the disturbed area of the project or, alternatively, may demonstrate that the hydromodification requirements in the current County of Los Angeles Low Impact Development Manual are met as applicable for the disturbed area of the project.
(b) Exemptions. The following new development and redevelopment projects are exempt from implementation of hydromodification controls where assessments of downstream channel 351
(Supp. No. 26)
conditions and proposed discharge hydrology indicate that adverse hydromodification effects are unlikely:
i. Projects that are replacement, maintenance, or repair of an existing flood control facility, storm drain, or transportation network;
ii. Projects with any increased discharge, directly or through a storm drain, to a sump, lake, area under tidal influence, into a waterway with a one‐hundred‐year peak flow of twenty‐ five thousand cubic feet per second or greater, or other receiving water that is not susceptible to impacts of hydromodification; and
iii. Projects that discharge, directly or through a storm drain, into concrete or other engineered channels which discharge into a receiving water that is not susceptible to impacts of hydromodification as described in ii. above.
C. Issuance of Final Approval. As a condition for issuing final approval for New Development or Redevelopment projects identified in Section 8.32.095(A), the Authorized Enforcement Officer shall require property owners or their representative(s) to build all the storm water pollution control Best Management Practices and structural or treatment control BMPs that are shown on the approved project plans and to submit a signed certification statement stating that the site and all structural or treatment control BMPs will be maintained in compliance with the Municipal NPDES Permit and other applicable regulatory requirements including the following words: "SHOULD THE ABOVE REPRESENTATION BE INCORRECT, WE UNDERSTAND AND
ACKNOWLEDGE THAT WE ARE RESPONSIBLE FOR THE COST OF CORRECTING ANY DEFICIENCY IN THE
PERFORMANCE OF THE ABOVE CONDITION AS WELL AS PAYMENT OF APPLICABLE ADMINISTRATIVE AND/OR CIVIL REMEDIES. WE UNDERSTAND THAT THE CITY WILL RELY ON THE REPRESENTATIONS CONTAINED IN
THIS STATEMENT AS HAVING ACHIEVED OUR OBLIGATION FOR COMPLIANCE WITH STORM WATER
REQUIREMENTS AND SIGN THIS CERTIFICATION VOLUNTARILY, WITHOUT PURPOSE OF EVASION AND OF OUR OWN FREE WILL AND WITH FULL KNOWLEDGE OF ITS SIGNIFICANCE." With the exception of Simple LID BMPs (as defined in Section 8.32.040) implemented on lots developed with single family residences, project owners shall provide an operation and maintenance plan, monitoring plan where required, and verification of ongoing maintenance provisions for structural BMPs, Treatment Control BMPs, and Hydromodification Control BMPs including but not limited to: final map conditions, legal agreements, covenants, conditions or restrictions, CEQA mitigation requirements, conditional use permits, and/or other legally binding maintenance agreements. The operation and maintenance plan and maintenance records shall be kept on‐site and available for review by the City’s authorized enforcement officer upon request.
D. Transfer of Properties Subject to Requirement for Maintenance of Structural and Treatment Control BMPs.
1. The transfer or lease of a property subject to a requirement for maintenance of structural and treatment control BMPs shall include conditions requiring the transferee and its successors and assigns to either (a) assume responsibility for maintenance of any existing structural or treatment control BMP or (b) to replace an existing structural or treatment control BMP with new structural or treatment control BMPs meeting the then current standards of the City and the Municipal NPDES Permit. Such requirement shall be included in any sale or lease agreement or deed for such property. The condition of transfer shall include a provision that the successor property owner or lessee conduct maintenance inspections of all structural or treatment control BMPs at least once a year and retain proof of inspection and proper operation and maintenance.
2. If structural or treatment control BMPs are located within an area proposed for dedication to a public agency, they will be the responsibility of the developer until the dedication is accepted.
E. CEQA. Provisions of this section shall be complementary to, and shall not replace, any applicable requirements for storm water mitigation required under the California Environmental Quality Act. 352
(Supp. No. 26)
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.100 Enforcement.
A. Violations Deemed a Public Nuisance.
1. Any condition caused or permitted to exist in violation of:
(a) Any of the provisions of this chapter; or
(b) Any failure to comply with any applicable requirement of the Municipal NPDES Permit, an approved Post‐Construction Storm Water Mitigation Plan, or effective implementation of a SWPPP with respect to a property; or
(c) Any false certification or verification, or any failure to comply with a certification or verification provided by a project applicant or the applicant's successor in interest; or (d) Any failure to properly operate and maintain any structural or treatment control BMP on a property in accordance with a SWPPP developed by a QSD and/or Post‐Construction Storm Water Mitigation Plan or the Municipal NPDES Permit, is determined to be a threat to the public health, safety and welfare, is declared and deemed a public nuisance, and may be abated or restored by any authorized enforcement officer, and a civil or criminal action to abate, enjoin or otherwise compel the cessation of such nuisance may be brought by the City Attorney.
2. The cost of such abatement and restoration shall be borne by the owner of the property and the cost thereof shall be invoiced to the owner of the property, as provided by law or ordinance for the recovery of nuisance abatement costs.
3. If any violation of this chapter constitutes a seasonal and recurrent nuisance, the City Manager shall so declare. The failure of any person to take appropriate annual precautions to prevent storm water pollution after written notice of a determination under this paragraph shall constitute a public nuisance and a violation of this chapter.
B. Concealment. Causing, permitting, aiding, abetting or concealing a violation of any provision of this chapter shall constitute a violation of such provision.
C. Civil Actions. In addition to any other remedies provided in this section, any violation of this chapter may be enforced by civil action brought by the City. In any such action, the City may seek, as appropriate, any or all of the following remedies:
1. A temporary and/or permanent injunction;
2. Assessment of the violator for the costs of any investigation, inspection or monitoring survey which led to the establishment of the violation, and for the reasonable costs of preparing and bringing legal action under this subsection;
3. Costs incurred in removing, correcting or terminating the adverse effects resulting from violation; and
4. Compensatory damages for loss or destruction to water quality, wildlife, fish and aquatic life.
D. Administrative Enforcement Powers. In addition to the other enforcement powers and remedies established by this chapter, the authorized enforcement officer has the authority to utilize the following administrative remedies:
1. Cease and Desist Orders. When an authorized enforcement officer finds that a discharge has taken place or is likely to take place in violation of this chapter, the officer may issue an order to cease and desist such discharge, or practice, or operation likely to cause such discharge and direct that those 353
(Supp. No. 26)
persons not complying shall: (i) comply with the requirement, (ii) comply with a time schedule for compliance, and (iii) take appropriate remedial or preventive action to prevent the violation from recurring.
2. Notice to Clean. Whenever an authorized enforcement officer finds any oil, earth, debris, grass, weeds, dead trees, tin cans, rubbish, refuse, waste or any other material of any kind, in or upon the roadway or trail abutting or adjoining any parcel of land, or upon any parcel of land or grounds, which may result in pollutants entering the MS4 or a non‐storm water discharge to the MS4, the officer may give notice to the owner or occupant of the adjacent property to remove such oil, earth, debris, grass, weeds, dead trees, tin cans, rubbish, refuse, waste or other material, in any manner that the officer may reasonably provide. The recipient of such notice shall undertake the activities as described in the notice.
E. Penalties. Violation of this chapter shall be punishable as a misdemeanor, punishable as set forth in Section
1.08.020(A) of this code. Each day that a violation continues shall constitute a separate offense.
F. Permit Revocation. To the extent the City makes a provision of this chapter or any identified BMP a condition of approval to the issuance of a permit or license, any person in violation of such condition is subject to the permit revocation procedures set forth in this code.
G. Remedies. Remedies specified in this chapter are in addition to and do not supersede or limit any and all other remedies, civil or criminal. The remedies provided for herein shall be cumulative and not exclusive.
H. Authority to Carry Out Inspections, Conduct Samplings, and Establishing Sampling Devices. The Authorized Enforcement Officer may carry out all inspections, surveillance, and monitoring procedures necessary to determine compliance and noncompliance with the Municipal NPDES Permit, including the prohibition of non‐storm water discharges into the MS4 and receiving waters. With the consent of the owner or occupant or pursuant to an inspection warrant, any Authorized Enforcement Officer may establish on any property such devices as necessary to conduct sampling and monitoring activities necessary to determining the concentrations of pollutants in storm water and/or non‐storm water runoff. The inspections provided for herein may include but are not limited to:
1. Inspecting efficiency or adequacy of construction or post construction BMPs;
2. Inspection, sampling and testing any area runoff, soils in areas subject to runoff, and or treatment system discharges;
3. Inspection of the integrity of all storm drain and sanitary sewer systems, including the use of smoke and dye tests and video survey of such pipes and conveyance systems;
4. Inspection of all records of the owner, contractor, developer or occupant of public or private property relating to BMP inspections conducted by the owner, contractor, developer or occupant and obtaining copies of such records as necessary; and
5. Identifying points of storm water discharge from the premises whether surface or subsurface and locating any illicit connection or discharge.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.110 No taking.
The provisions of this chapter shall not be construed or operate to deprive any property owner of substantially all of the market value of such owner's property or otherwise constitute an unconstitutional taking without compensation.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
354
Title 8 ‐ HEALTH AND SAFETY
Chapter 8.32 STORM WATER MANAGEMENT AND POLLUTION CONTROL Rolling Hills, California, Code of Ordinances
(Supp. No. 26)
Chapter 8.32 STORM WATER MANAGEMENT AND POLLUTION CONTROL1
8.32.010 Title.
This chapter shall be known as the "City of Rolling Hills Storm Water Management and Pollution Control Ordinance."
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.020 Findings.
A. The Federal Clean Water Act (33 U.S.C. Sections 1251, et seq.) provides for the regulation and reduction of pollutants discharged into the waters of the United States by extending National Pollutant Discharge Elimination System (hereinafter "NPDES") requirements to storm water and dry weather runoff discharge into storm drain systems.
B. Storm water and dry weather runoff flows from individual properties in the City into natural drainage courses and storm drains owned by other agencies prior to reaching surface waters also known as receiving waters.
C. The City of Rolling Hills is a co‐permittee under the Municipal NPDES Permit authorized by the Federal Clean Water Act. As a co‐permittee, the City is required to maintain adequate legal authority within its respective jurisdiction to control pollutant discharges and to require the use of control measures to prevent or reduce the discharge of pollutants to achieve water quality standards.
D. In order to control, in a cost‐effective manner, the quantity and quality of storm water and dry weather runoff to the maximum extent practicable, the adoption of reasonable regulations, as set forth herein, is essential.
E. The City of Rolling Hills is a unique, low density residential community where development consists of single‐ family residential homes on large estate‐size lots; the only nonresidential development in the City consists of City administration buildings, a fire station, water reservoirs, and a public school campus.
F. All roadways in the City are privately owned and maintained by the Rolling Hills Community Association. The City of Rolling Hills does not own or operate a municipal separate storm sewer system. Natural drainage courses within the City are located on private property.
G. Properties with geologic instability throughout the City and the hillside topography of the entire community make it difficult and in some instances hazardous for property owners to have storm water retention on site if such retention will result in absorption of water in slide planes.
H. All the properties within the City limits are under the constraints and limitations of CC&Rs of the Rolling Hills Community Association.
1 Editor's note(s)—Ord. No. 334, § 3(Exh. A), adopted June 24, 2013, amended ch. 8.32 in its entirety to read as herein set out. Former ch. 8.32, §§ 8.32.010—8.32.110, pertained to storm water and urban runoff pollution control, and derived from Ord. No. 267, § 1(part), adopted 1996; Ord. No. 284, §§ 1—6, adopted 2001; Ord.
No. 289‐U, §§ 1—8, 10—15, adopted 2002.
355
(Supp. No. 26)
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.030 Purpose and intent.
A. The purpose of this chapter is to comply with the Federal Clean Water Act, the California Porter‐Cologne Water Quality Control Act, and the Municipal NPDES Permit by:
1. Reducing pollutants in storm water discharge to the maximum extent practicable;
2. Regulating illicit connections and illicit discharges and thereby reducing the level of contamination of storm water and dry weather runoff into receiving waters; and
3. Regulating non‐storm water discharges to the storm sewer system.
B. The intent of this chapter is to:
1. Protect and enhance the quality of watercourses, water bodies, and wetlands within the City in a manner consistent with the Federal Clean Water Act, the California Porter‐Cologne Water Quality Control Act and the Municipal NPDES Permit;
2. Provide the City with the legal authority necessary to implement and enforce the requirements contained in 40 CFR § 122.26(d)(2)(i)(A—F) and in the Municipal NPDES Permit to the extent they are applicable in the City of Rolling Hills; and
3. Set forth compliance measures for the construction and operation of storm water mitigation measures required for certain "New Development" and "Redevelopment", and other projects (as further defined herein) as prescribed in the current version of the Municipal NPDES Permit approved by the Regional Water Quality Control Board‐Los Angeles Region, and on file in the office of the City Clerk of this City.
This chapter authorizes the City Manager or his/her designee to serve as an authorized enforcement officer to define and adopt applicable Best Management Practices (BMPs) and other storm water pollution control measures, to grant emergency self‐waivers, as necessary, and to cite infractions and to impose fines pursuant to this chapter. Except as otherwise provided herein, the authorized enforcement officer shall administer, implement, and enforce the provisions of this section. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.040 Definitions.
Except as specifically provided herein, any term used in this chapter shall be defined as that term defined in the current Municipal NPDES Permit, or if it is not specifically defined in the Municipal NPDES Permit, then as such term is defined in the Federal Clean Water Act, as amended, and/or the regulations promulgated thereunder. The following definitions apply to this chapter only:
"Area susceptible to runoff" means any surface directly exposed to precipitation or in the path of runoff caused by precipitation.
"Authorized enforcement officer" means the City Manager or his or her designee. "Best Management Practices (BMPs)" means practices or physical devices or systems designed to prevent or reduce pollutant loading from storm water or non‐storm water discharges to receiving waters, or designed to reduce the volume of storm water or non‐storm water discharged to the receiving water. Examples of BMPs may include public education and outreach, proper planning of development projects, and proper sludge‐ or waste‐ handling and disposal, among others.
356
(Supp. No. 26)
"Best management practices (BMPs)" means practices or physical devices or systems designed to prevent or reduce pollutant loading from stormwater or non‐stormwater discharges to receiving waters or designed to reduce the volume of stormwater or non‐stormwater discharged to the receiving water. “Biofiltration” is a low impact development (LID) BMP that reduces stormwater pollutant discharges by intercepting rainfall on vegetative canopy, and through incidental infiltration and/or evapotranspiration, and filtration. Incidental infiltration is an important factor in achieving the required pollutant load reduction.
Biofiltration BMPs include bioretention systems with an underdrain and bioswales. “Bioretention” is an LID BMP that reduces stormwater runoff by intercepting rainfall on vegetative canopy, and through evapotranspiration and infiltration. The bioretention system typically includes a minimum 2‐foot top layer of a specified soil and compost mixture underlain by a gravel‐filled temporary storage pit dug into the in‐situ soil. As defined in the Municipal NPDES Permit, a bioretention BMP may be designed with an overflow drain but may not include an underdrain. When a bioretention BMP is designed or constructed with an underdrain it is regulated as a biofiltration BMP.
"City" means the City of Rolling Hills.
"Construction" means any construction or demolition activity, clearing, grading, grubbing, excavation, or any other activities that result in soil disturbance. Construction includes structure teardown and demolition. It does not include routine maintenance activities required to maintain the integrity of structures by performing minor repair and restoration work, original line and grade, hydraulic capacity, or original purpose of facility; emergency construction activities required to immediately protect public health and safety (including fire prevention); clearing and grubbing of vegetation for landscape maintenance and fire prevention which is not associated with a larger construction project; interior remodeling with no outside exposure of construction material or construction waste to storm water; mechanical permit work; or sign permit work. See "Routine Maintenance" definition below. "Construction General Permit" means the NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities issued by the State Water Board, which authorizes the discharge of stormwater from construction activities under certain conditions, Order No. 2009‐0009‐DWQ (NPDES No.
CAS000002), adopted September 2, 2009, and any successor permit to that permit. "Control" means to minimize, reduce, eliminate, or prohibit by technological, legal, contractual or other means, the discharge of pollutants from an activity or activities. "Development" means any construction, rehabilitation, redevelopment or reconstruction of any public or private residential project or mass grading for future construction. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities required to immediately protect public health and safety. "Directly Adjacent" means situated within two hundred feet of the contiguous zone required for the continued maintenance, function, and structural stability of the environmentally sensitive area. "Director" means the City Manager or his or her designee. "Discharge" means when used without qualification the "discharge of a pollutant." "Discharging directly" means outflow from a drainage conveyance system that is composed entirely or predominantly of flows from the subject, property, development, subdivision, or industrial facility, and not commingled with the flows from adjacent lands.
"Discharge of a Pollutant" means: any addition of any "pollutant" or combination of pollutants to "waters of the United States" from any "point source" or, any addition of any pollutant or combination of pollutants to the waters of the "contiguous zone" or the ocean from any point source other than a vessel or other floating craft which is being used as a means of transportation. The term discharge includes additions of pollutants into waters of the United States from: surface runoff which is collected or channeled by man; discharges through pipes, 357
(Supp. No. 26)
sewers, or other conveyances owned by a State, municipality, or other person which do not lead to a treatment works; and discharges through pipes, sewers, or other conveyances, leading into privately owned treatment works. "Discretionary project" is defined in the same manner as Section 15357 of the Guidelines For Implementation Of The California Environmental Quality Act contained in Title 14 of the California Code Of Regulations, as amended, and means a project which requires the exercise of judgment or deliberation when the City decides to approve or disapprove a particular activity, as distinguished from situations where the City merely has to determine whether there has been conformity with applicable statutes, ordinances, or regulations. "Disturbed Area" means an area that is altered as a result of clearing, grading, and/or excavation, unless solely for the purposes of landscape maintenance or fire prevention. "Environmentally Sensitive Area" ("ESA") means an area in which plant or animal life or their habitats are either rare or especially valuable because of their special nature or role in an ecosystem and which would be easily disturbed or degraded by human activities and developments (California Public Resources Code § 30107.5). Areas subject to storm water mitigation requirements are areas designated as Significant Ecological Areas by the County of Los Angeles (Los Angeles County Significant Areas Study, Los Angeles County Department of Regional Planning (1976) and amendments); an area designated as a Significant Natural Area by the California Department of Fish and Game's Significant Natural Areas Program, provided that area has been field verified by the Department of Fish and Game; an area listed in the Basin Plan as supporting the Rare, Threatened, or Endangered Species (RARE) beneficial use; and an area identified by the City as environmentally sensitive. "Good housekeeping practices" means common practices related to the storage, use or cleanup of materials, performed in a manner that minimizes the discharge of pollutants. Examples include, but are not limited to, purchasing only the quantity of materials to be used at a given time, use of alternative and less environmentally harmful products, cleaning up spills and leaks, and storing materials in a manner that will contain any leaks or spills.
"Hillside" means property located in an area with known erosive soil conditions, where the development contemplates grading on any natural slope that is twenty‐five percent or greater and where grading contemplates cut or fill slopes.
"Illicit connection" means any human‐made conveyance that is connected to the storm drain system without a permit, excluding roof‐drains and other similar type connections. Examples include channels, pipelines, conduits, inlets or outlets that are connected directly to the storm drain system. "Illicit discharge" means any discharge to the storm drain system that is prohibited under local, state or federal statutes, ordinances, codes or regulations. The term illicit discharge includes all non‐storm water discharges except authorized non‐storm water discharges; conditionally exempt non‐storm water discharges; and non‐storm water discharges resulting from natural flows specifically identified in the Municipal NPDES Permit. "Infiltration" means the downward entry of water into the surface of the soil. "Inspection" means entry and the conduct of an on‐site review of structures and devices on a property, at reasonable times, to determine compliance with specific municipal or other legal requirements. The steps involved in performing an inspection, include, but are not limited to:
1. Pre‐inspection documentation research;
2. Request for entry;
3. Interview of property owner, resident and/or occupant(s);
4. Property walk‐through;
5. Visual observation of the condition of property;
6. Examination and copying of records as required;
358
(Supp. No. 26)
7. Sample collection (if necessary or required);
8. Exit discussion (to discuss preliminary evaluation) as appropriate; and
9. Report preparation, and if appropriate, recommendations for coming into compliance. "Low Impact Development (LID)" means building or landscape features designed to retain or filter storm water runoffimplementation of systems and practices that use or mimic natural processes to: 1) infiltrate and recharge, 2) evapotranspire and/or 3) harvest and use precipitation near to where it falls to earth. "Material" means any substance including, but not limited to: garbage and debris; lawn clippings, leaves and other vegetation; biological and fecal waste; sediment and sludge; oil and grease; gasoline; paints, solvents, cleaners and any fluid or solid containing chemicals.
"Municipal NPDES Permit" means the "Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties”y, Except Those Discharges Originating from the City of Long Beach MS4" (Order No. R4‐202112‐01750105), NPDES Permit No. CAS0040041, effective December 28, 2012September 11, 2021, issued by the California Regional Water Quality Control Board—Los Angeles Region, and any successor permit to that permit.
"Municipal separate storm sewer system" or "MS4" means a conveyance or system of conveyances (consisting ofincluding roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels, or storm drains):
1. Owned or operated by a state, city, town borough, county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, storm water, or other wastes, including special districts under State law such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management agency under section 208 of the CWA that discharges to waters of the United States;
2. Designed or used for collecting or conveying storm water;
3. Which is not a combined sewer; and
4. Which is not part of a Publicly Owned Treatment Works (POTW) as defined in 40 CFR 122.2. "Natural Drainage Systems" means all drainage courses that have not been modified using engineering controls or drainage systems that are tributary to a natural drainage system. Examples of engineering modifications to a drainage course include channelization, armoring with concrete, and application of riprap. The clearing or dredging of a natural drainage system does not constitute a “modification” for purposes of this definitiondrainages that have not been improved (e.g., channelized or armored with concrete, shotcrete, or rip‐ rap) or drainage systems that are tributary to a natural drainage system. "New development" means land disturbing activities; structural development, including construction or installation of a building or structure, creation of impervious surfaces; and land subdivision. "New development” is not land disturbing activities solely involving landscaping or fire prevention. "Non‐storm water discharge" means any discharge into the MS4 or from the MS4 into a receiving water that is not composed entirely of storm water.
"NPDES" or "National Pollutant Discharge Elimination System" means the national program for issuing, modifying, and revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under Clean Water Act Section 307, 402, 318, and 405. 359
(Supp. No. 26)
"Pollutant" means those "pollutants" defined in Section 502(6) of the Federal Clean Water Act (33 U.S.C.
Section 1362(6)), or incorporated into California Water Code Section 13373. Examples of pollutants include, but are not limited to the following:
1. Commercial and industrial waste (such as fuels, solvents, detergents, plastic pellets, hazardous substances, fertilizers, pesticides, slag, ash and sludge);
2. Metals such as cadmium, lead, zinc, copper, silver, nickel, chromium; and non‐metals such as phosphorus and arsenic;
3. Petroleum hydrocarbons (such as fuels, lubricants, surfactants, waste oils, solvents, coolants and grease);
4. Excessive eroded soils, sediment and particulate materials in amounts which may adversely affect the beneficial use of the receiving waters, flora or fauna of the State;
5. Animal wastes (such as discharge from confinement facilities, kennels, pens, recreational facilities, stables and show facilities);
6. Substances having characteristics such as pH less than six or greater than nine, or unusual coloration or turbidity, or excessive levels of fecal coliform, or fecal streptococcus, or enterococcus. “Priority Development Project” means land development projects subject to the City’s planning and building authority which are required to implement post‐construction stormwater control measures to meet the Priority Development Project Structural BMP Performance Requirements of the Municipal NPDES Permit. "Project" means all development, redevelopment, and land disturbing activities excluding landscaping projects.
"Rain event" means a rainfall event that produces more than 0.1 inch of precipitation in twenty‐four hours unless specifically stated otherwise.
“Rainfall Harvest and Use” is an LID BMP system designed to capture runoff and to provide for temporary storage until the harvested water can be used for irrigation or non‐potable uses. The harvested water may also be used to replace certain potable water uses such as toilet flushing if the system includes disinfection treatment and is approved for such use by the local building department. "Redevelopment" means, land‐disturbing activity that results in the creation, addition, or replacement of ten thousand square feet or more of impervious surface on existing single family dwelling and accessory structures or the creation, addition, or replacement of five thousand square feet or more of impervious surface area on an already developed site for non‐single family projects. Redevelopment includes, but is not limited to: the expansion of a building footprint; addition or replacement of a structure; replacement of impervious surface area that is not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility, nor does it include emergency construction activities required to immediately protect public health and safety.
"Regional Board" means the California Regional Water Quality Control Board‐Los Angeles Region. "Routine Maintenance" includes, but is not limited to projects conducted to:
1. Maintain the original line and grade, hydraulic capacity, or original purpose of the facility;
2. Perform as needed restoration work to preserve the original design grade, integrity and hydraulic capacity of flood control facilities;
3. Carry out road shoulder work, regrading dirt or gravel roadways and shoulders and performing ditch cleanouts;
360
(Supp. No. 26)
4. Update existing lines and facilities, including the replacement of existing lines with new materials or pipes, to comply with applicable codes, standards, and regulations regardless if such projects result in increased capacity;
5. Repair leaks;
6. Conduct landscaping activities without changing existing or natural grades; and
7. Conduct disking and grubbing for fire prevention.
Routine maintenance does not include construction of new lines or facilities resulting from compliance with applicable codes, standards and regulations. New lines are those that are not associated with existing facilities and are not part of a project to update or replace existing lines. "Runoff" means any runoff including storm water and dry weather flows from a drainage area that reaches a receiving water body or subsurface. During dry weather it is typically comprised of base flow either contaminated with pollutants or uncontaminated, and nuisance flows.
"Significant Ecological Area" means an area that is determined to possess an example of biotic resources that cumulatively represent biological diversity, for the purposes of protecting biotic diversityhas been officially designated as having irreplaceable biological resources, as part of the Los Angeles County General Plan. Areas are designated as SEAs, if they possess one or more of the following criteria:
1. The habitat of rare, endangered, and threatened plant and animal species;
2. Biotic communities, vegetative associations, and habitat of plant and animal species that are either one of a kind, or are restricted in distribution on a regional basis;
3. Biotic communities, vegetative associations, and habitat of plant and animal species that are either one of a kind or are restricted in distribution in Los Angeles County;
4. Habitat that at some point in the life cycle of a species or group of species, serves as a concentrated breeding, feeding, resting, migrating grounds and is limited in availability either regionally or within Los Angeles County;
5. Biotic resources that are of scientific interest because they are either an extreme in physical/geographical limitations, or represent an unusual variation in a population or community;
6. Areas important as game species habitat or as fisheries;
7. Areas that would provide for the preservation of relatively undisturbed examples of natural biotic communities in Los Angeles County; and
8. Special areas.
"Simple LID BMP" means a BMP constructed above ground on a single‐family residential home that can be readily inspected by a homeowner or inspector. Simple LID BMPs do not require an operation and maintenance plan per the Municipal NPDES Permit. Examples of such BMPs include, but are not limited to, vegetated swales, rain barrels and above ground cisterns, rain gardens, and pervious pavement. "Site" means the land or water area where any "structure or activity" is physically located or conducted, including adjacent land used in connection with the structure or activity. "Source control BMP" means any schedule of activities, prohibition of practices, maintenance procedures, managerial practices or operational practices that aim to prevent storm water pollution by reducing the potential for contamination at the source of pollution.
"Storm water" or “stormwater” means storm water runoff and surface runoff and drainage related to precipitation events (pursuant to 40 CFR § 122.26(b)(13); 55 Fed. Reg. 47990, 47996 (Nov. 16, 1990)). 361
(Supp. No. 26)
"Structural BMP" means any structural facility designed and constructed to mitigate the adverse impacts of storm water and dry weather runoff pollution (e.g. canopy, structural enclosure). Structural BMPs may include both stormwater retention BMPs, treatment control BMPs and source control BMPs(e.g., canopy, structural enclosure).
"Treatment" means the application of engineered systems that use physical, chemical, or biological processes to remove pollutants. Such processes include, but are not limited to, filtration, gravity settling, media adsorption, biodegradation, biological uptake, chemical oxidation and UV radiation. "Treatment control BMP" means any engineered system designed to remove pollutants by simple gravity settling of particulate pollutants, filtration, biological uptake, media adsorption or any other physical, biological, or chemical process.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.050 Construction and application.
This chapter shall be construed to assure consistency with the requirements of the Federal Clean Water Act and acts amendatory thereof or supplementary thereto, applicable implementing regulations, and the Municipal NPDES Permit, and any amendment, revision or reissuance thereof. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.060 Prohibited activities.
A. Illicit Discharges. It is prohibited to discharge pollutants directly into or cause pollutants to be discharged pollutants into natural drainage courses.
B. Littering. No person shall intentionally throw, deposit, place, leave, maintain, keep or permit to be thrown, deposited, placed, left or maintained or kept, any refuse, rubbish, garbage, or any other discarded or abandoned objects, articles or accumulations, on or upon any roadway, driveway, trail, canyon, storm drain, inlet, catch basin conduit or drainage structure, or upon any private plot of land in the City, so that the same might be or become a pollutant. No person shall throw or deposit litter in any fountain, pond, stream or other body of water within the City. This subsection shall not apply to refuse, rubbish or garbage deposited in containers, bags or other appropriate receptacles which are placed in designated locations for regular solid waste pick up and disposal.
C. Disposal of Landscape Debris. It is prohibited to intentionally dispose of leaves, dirt, or other landscape debris into the MS4 or into natural drainage courses.
D. No person shall intentionally dispose of manure or any animal waste into the MS4 or into any natural or modified drainage course.
E. Non‐Storm Water Discharges. All non‐storm water discharges into the municipal storm sewer system are prohibited unless those flows are: in compliance with and authorized by a separate NPDES Permit; pursuant to a discharge exemption by the Regional Board, the regional board's executive officer, or the State Water Resources Control Board authorized by a conditional waiver or WDRs for agricultural lands; associated with emergency firefighting activities (i.e., flows necessary for the protection of life or property); natural flows as defined in the Municipal NPDES Permit; conditionally exempt non‐storm water discharges as defined in accordance with the Municipal NPDES Permit; or authorized as a temporary non‐storm water discharge by USEPA pursuant to sections 104(a) or 104(b) of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). Prohibited discharges include, but are not limited to:
362
(Supp. No. 26)
1. The discharge of runoff from mobile auto washing, steam cleaning, mobile carpet cleaning, and other such mobile commercial and industrial operations (excluding non‐commercial car washing by residents and non‐profit organizations);
2. Discharges from areas where repair of machinery and equipment, including motor vehicles, which are visibly leaking oil, fluid or antifreeze, is undertaken;
3. Discharges of runoff from areas where materials containing grease, oil, or other hazardous substances (e.g., motor vehicle parts) are stored, and discharges from uncovered receptacles containing hazardous materials;
4. The discharge of chlorinated/brominated swimming pool water or spa and filter backwash or water from draining of saltwater pools;
5. Discharges of runoff from the washing of toxic materials from paved or unpaved areas;
6. Discharges from the washing out of concrete or cement laden wash water from concrete trucks, pumps, tools, and equipment;
7. Discharges of any pesticide, fungicide, or herbicide, banned by the USEPA or the California Department of Pesticide Regulation;
8. Discharge of any food or food processing wastes;
9. Discharge of any fuel and chemical wastes, animal wastes, garbage, batteries, and other materials that have potential adverse impacts on water quality; and
10. The disposal of hazardous wastes into trash containers that causes a direct or indirect discharge to the municipal storm water system.
F. Discharges in Violation of the Municipal NPDES Permit. Any discharge that would result in or contribute to a violation of the Municipal NPDES Permit, either separately or in combination with other discharges, is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such person(s) shall defend, indemnify and hold harmless the City from all losses, liabilities, claims or causes of actions in any administrative or judicial action relating to such discharge. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.070 Exempted discharges, or conditionally exempted discharges or designated discharges.
Discharges from those activities specifically identified in, or pursuant to, the Municipal NPDES Permit as being exempted discharges, or conditionally exempted discharges, shall not be considered a violation of this chapter; provided, that any applicable BMPs developed pursuant to the Municipal NPDES Permit are implemented to minimize any adverse impacts from such identified sources and that required conditions outlined in the Municipal NPDES Permit are met prior to discharge.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.080 Good housekeeping provisions.
Owners and occupants of property within the City shall implement Best Management Practices to prevent or reduce the discharge of pollutants to the municipal storm water system to the maximum extent practicable.
Treatment and structural Best Management Practices shall be properly operated and maintained to prevent the breeding of vectors. Implementation includes, but is not limited to:
363
(Supp. No. 26)
A. Septic Waste. No person shall leave, deposit, discharge, dump or otherwise expose any chemical or septic waste to precipitation.
B. Use of Water. Runoff of water used for irrigation purposes shall be minimized to the maximum extent practicable. Runoff of water from the conditionally exempt washing down of paved areas shall be minimized to the maximum extent practicable. Conditionally exempt non‐storm water discharges of roadway/driveway wash water only include those discharges resulting from use of high pressure, low volume spray washing using only potable water with no cleaning agents at an average usage of 0.006 gallons per square feet of impervious sidewalk area. Conditionally exempt non‐storm water discharges of roadway/driveway wash water do not include hosing of any driveway or roadway with a garden hose with a pressure nozzle. If there are pollutants in the area, such as oil or grease spills or leaks, the area shall be cleaned using appropriate dry cleaning methods prior to washing.
C. Storage of Materials, Machinery, and Equipment. Machinery or equipment that is to be repaired or maintained in areas susceptible to or exposed to storm water, shall be placed in a manner so that leaks, spills and other maintenance‐related pollutants are not discharged to the MS4.
D. Removal and Disposal of Debris and Oil from Institutional Motor Vehicle Parking Lots. Institutional motor vehicle parking lots with more than twenty‐five parking spacesone acre or more that are located in areas potentially exposed to storm water shall be inspected at least twice per month and shall have debris and/or oil removed in an effective manner regularly from such parking lots to prevent the discharge of debris or oil to the MS4. Institutional parking lots that are either one acre in size and/or used for heavy vehicle storage, such as construction vehicles, buses, refuse trucks, etc., shall be cleaned at least once per month. Best management practices shall be implemented and maintained to prevent the discharge of gravel and sediment to the MS4 from parking lots with gravel/sediment base.
E. Best Management Practices. Best Management Practices shall be used in areas exposed to storm water for the removal and lawful disposal of all fuels, chemicals, fuel and chemical wastes, animal wastes, garbage, batteries, or other materials which have potential adverse impacts on water quality. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.090 Requirements for construction activities.
A. Each industrial discharger, discharger associated with construction activity, or other discharger described in any general storm water permit addressing such discharges, as may be issued by the U.S. Environmental Protection Agency, the State Water Resources Control Board, or the Regional Board, shall comply with all requirements of such permit. Each discharger identified in an individual NPDES permit shall comply with and undertake all activities required by such permit. Proof of compliance with any such permit may be required in a form acceptable to the Authorized Enforcement Officer prior to the issuance of any grading, building or occupancy permits, or any other type of permit or license issued by the City.
B. Storm water runoff containing sediment, construction materials or other pollutants from the construction site and any adjacent staging, storage or parking areas shall be reduced to the maximum extent practicable.
The following shall apply to all construction projects within the City, regardless of project size, and shall be required from the time of land clearing, demolition, or commencement of construction until final approval:
1. Sediment, construction wastes, trash and other pollutants from construction activities shall be reduced to the maximum extent practicable.
2. Structural controls such as sediment barriers, plastic sheeting, detention ponds, filters, berms, and similar controls shall be utilized to the maximum extent practicable in order to minimize the escape of sediment and other pollutants from the site.
364
(Supp. No. 26)
3. All excavated soil shall be located on the site in a manner that minimizes the amount of sediment running onto the street, drainage facilities or adjacent properties. Soil piles not actively in use shall be bermed or and covered with plastic sheeting or similar materials until the soil is either used or removed from the site.
4. No washing of construction or other vehicles is permitted adjacent to a construction site. No water from the washing of construction vehicle orf equipment on the construction site is permitted to run off the construction site and enter the municipal storm water system or natural drainage system.
5. Trash receptacles must be situated at convenient locations on construction sites and must be maintained in such a manner that trash and litter does not accumulate on the site nor migrate off site.
Trash receptacles must be covered at the end of each business day and during rain events.
6. Erosion from slopes and channels must be controlled through the effective combination of Best Management Practices.
C. Construction sites where the construction activity covers less than one acre must implement an effective combination of erosion and sediment control BMPs from the Municipal NPDES Permit to prevent erosion and sediment loss, and the discharge of construction wastes.
D. The owner or authorized representative of the owner must certify in a form acceptable to the Director or duly authorized representative that Best Management Practices to control runoff from construction activity at all construction sites will be implemented prior to the issuance of any Building or Grading permit.
E. Construction sites where the construction activity covers one acre or more must adhere to the requirements set forth in the Municipal NPDES Permit and the Construction General Permit. Evidence of coverage under applicable permits, including, but not limited to, the Construction General Permit and State Water Board 401 Water Quality Certification shall be provided to the City prior to issuance of a grading or building permit. A Storm Water Pollution Prevention Plan (SWPPP) for construction sites of one acre or greater shall be developed by a Qualified SWPPP Developer (QSD) consistent with the Municipal NPDESConstruction General Permit requirements. The SWPPP must include all elements required by the Construction General Permit.
SWPPPs must be prepared in accordance with their calculated risk level per the Construction General Permit.
Such plans must be submitted to the City for review and approval prior to the issuance of building or grading permits.
F. BMPs selected for erosion and sediment control shall be detailed in the SWPPP. BMPs shall be selected from the Municipal NPDES Permit, as applicable, and, at a minimum, shall include those BMPs specified in Attachments C, D, and E of the Construction General Permit based on the project risk level. Selected BMPs must be selected, designed, implemented, and maintained in accordance with the BMP technical standards presented in the latest version of the California Stormwater Quality Association (CASQA) Stormwater Best Management Practice Handbook for Construction; or Caltrans Stormwater Quality Handbook, Construction Site Best Management Practices Manual and addenda.
G. Roadway paving and repair projects must implement at a minimum the BMPs listed in the Municipal NPDES Permit. Roadway paving or repair projects disturbing an area equal to or greater than one acre in size shall also abide by the Construction General Permit, and implement all necessary BMPs as required for coverage under the Construction General Permit.
8.32.095 Planning and Land Development Program requirements for New Development and Redevelopment projects.
A. The following New Development and Redevelopment projects are required to comply with the Priority Development Project requirements of Part VIII.F. of the Municipal NPDES Permit:
365
(Supp. No. 26)
1. New Ddevelopment projects, including the construction of new single family residential homes, equal to one acre or greater of disturbed area and adding more than ten thousand square feet or more of impervious surface area (collectively over the entire project site);
2. Parking lots with five thousand square feet or more of impervious area or with twenty‐five or more parking spaces; Redevelopment projects that create and/or replace five thousand square feet or more of impervious surface (collectively over the entire project site) on existing sites of ten thousand square feet or more of impervious surface area;
3. New development and redevelopment projects that create and/or replace five thousand square feet or more of impervious surface (collectively over the entire project site) and support the following uses:
parking lotsSingle family hillside residential developments or redevelopments;
4. New development and redevelopment projects that create and/or replace two thousand five hundred square feet or more of impervious area, discharge stormwater that is likely to impact a sensitive biological species or habitat, and are located in or directly adjacent to or are discharging directly to a Significant Ecological Area as identified by the County of Los Angeles Significant Ecological Areas Program.Redevelopment projects in subject categories that meet Redevelopment thresholds (pursuant to the Municipal NPDES Permit), which include:
5. The Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit are applicable to redevelopment Priority Development Projects as follows:
(a) Land‐disturbing activities which create, add, or replace ten thousand square feet or more of impervious surface area on lots developed with single family dwellings and/or accessory structures; and
(b) Land‐disturbing activities which create, add, or replace five thousand square feet or more of impervious surface area on an already developed site excluding lots developed with single family dwellings and accessory structures.
(ac) Where Redevelopment results in an alteration to more than fifty percent of impervious surfaces of a previously existing development, and the existing development was not subject to post‐ development storm water quality control requirements, the entire Project must be mitigated. (bd) Where Redevelopment results in an alteration to less than fifty percent of impervious surfaces of a previously existing development, and the existing development was not subject to post‐ development storm water quality control requirements, only the alteration must be mitigated, and not the entire development.
EXCEPTIONS: The following do not constitute New Development or Redevelopment:
1. Routine maintenance activities conducted to maintain original line and grade, hydraulic capacity, original purpose of facility, or emergency redevelopment activity required to protect public health and safety.
2. Discretionary permit projects or phased project applications which have been deemed complete by February 8, 2013, and which have not received an extension of time.
3. Discretionary permit projects with a valid vesting tentative map.
B5. Roadway construction with of ten thousand square feet or more of impervious surface area shall follow USEPA guidance regarding Managing Wet Weather with Green Infrastructure: Green Streets (December 2008 366
(Supp. No. 26)
EPA‐833‐F‐08‐009) to the maximum extent practicable. Roadway construction projects are exempt from the Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit.
6. Any New Development or Redevelopment project located in or directly adjacent to or discharging directly into a Significant Ecological Area (as defined herein), where the development will:
(a) Discharge storm water that is likely to impact a sensitive biological species or habitat; and (b) Create two thousand five hundred square feet or more of impervious surface area.
EXCEPTIONS: The following do not constitute New Development or Redevelopment:
1. Routine maintenance activities conducted to maintain original line and grade, hydraulic capacity, original purpose of facility, or emergency redevelopment activity required to protect public health and safety.
2. Discretionary permit projects or phased project applications which have been deemed complete by February 8, 2013, and which have not received an extension of time.
3. Discretionary permit projects with a valid vesting tentative map.
CB. Incorporation of Planning and Land Development Program requirements into Project Plans.
1. New Development and Redevelopment projects are required to control pollutants and runoff volume from the project site by minimizing the impervious surface area and controlling runoff through infiltration, bioretention, and/or rainfall harvest and use, in accordance with the standards set forth in the Municipal NPDES Permit. To the extent that the City may lawfully impose conditions, mitigation measures, or other requirements on the development or construction of a single‐family home, a single‐ family home Development or Redevelopment project shall:
(a) Conserve natural areas;
(b) Protect slopes and channels;
(c) Minimize impervious areas;
(d) Divert roof runoff to vegetated areas before discharge unless the diversion would result in slope instability; and
(e) Direct surface flow to vegetated areas before discharge unless the diversion would result in slope instability.
2. Prior to the issuance of any grading, building, or construction permit, Aan applicant for a New Development or a RedevelopmentPriority Development Project identified in Section 8.32.095(A) of this chapter shall incorporate into the applicant's project plans a Post Construction Storm Water Mitigation Plan which includes those site design elements for stormwater management and BMP placement, detailed sizing calculations for structural Best Management PracticesBMPs and/or pollutant removal performance for treatment control BMPs necessary to control storm water runoff and pollution from the completed project. Structural or Treatment Control BMPs (including, as applicable, post‐ construction Treatment Control BMPs) set forth in project plans shall meet the design standards set forth in the current Municipal NPDES Permit.
3. To the extent that the City may lawfully impose conditions, mitigation measures, or other requirements on the development or construction of a single‐family home in a hillside area, a single‐ family hillside home Development or Redevelopment project shall implement mitigation measures to:
(a) Conserve natural areas;
(b) Protect slopes and channels;
367
(Supp. No. 26)
(c) Provide storm drain system stenciling and signage;
(d) Divert roof runoff to vegetated areas before discharge unless the diversion would result in slope instability; and
(e) Direct surface flow to vegetated areas before discharge unless the diversion would result in slope instability.
4. New Development/RedevelopmentPriority Development Project Structural BMP Performance Criteria.:
Post‐construction stormwater control BMPs to mitigate stormwater pollutioncontrol measures are required for all new development and redevelopment projects identified in Section 8.32.095(A) of this chapter unless alternative control measures are allowed approved as provided in the Municipal NPDES Permit. Post‐construction stormwater control measuresBMPs must be implemented to retain on‐site the Stormwater Quality Design Volume (SWQDv) from the project site, defined as runoff from either:
(a) Three‐quarter‐inch, twenty‐four‐hour rain event; or (b) The eighty‐fifth percentile, twenty‐four‐hour rain event, as determined from the Los Angeles County eighty‐fifth percentile precipitation isohyetal map, whichever is greater.
Structural BMPs shall meet the design specifications and on‐site retention potential outlined in the Municipal NPDES Permit.
4. For projects unable to retain one hundred percent of the SWQDv on‐site due to technical infeasibility as defined in the Municipal NPDES Permit, projects must implement alternative compliance measures in accordance with the Municipal NPDES Permit. To be eligible for alternative compliance measures due to technical infeasibility, the project applicant must submit a site‐specific hydrologic and/or design analysis consistent with Technical Infeasibility Demonstration requirements of the municipal NPDES permit conducted and endorsed by a registered professional engineer, geologist, architect, and/or landscape architect for approval by the City. Structural or Treatment Control BMPs (also known as post‐construction stormwater control measures or post‐construction BMPs) set forth in project plans shall meet the Priority Development Project Structural BMP Performance Requirements of the current Municipal NPDES Permit in the following order of preference:
(a) On‐site infiltration, bioretention and/or rainfall harvest and use; (b) Where subpart a. above is infeasible, then on‐site biofiltration, off‐site groundwater replenishment, and/or offsite retrofit; or
(c) On‐site treatment where a. and b. above are infeasible.
Single family hillside home development projects are exempt from the New Development/Redevelopment Project Performance Criteria of the Municipal NPDES Permit unless they create, add or replace ten thousand square feet of impervious surface area.
5. Hydromodification Control CriteriaManagement Requirements. (a) All non‐exempt New Development and RedevelopmentPriority Development Pprojects located within natural drainage systems as defined in Section 8.32.040 of this chapter must implement hydrologic control measures consistent with Hydromodification Management Requirements of the municipal NPDES permit to prevent accelerated downstream erosion and to protect stream habitat in natural drainage systems. Projects exempt from hydromodification controls are listed in the Municipal NPDES Permit.
i. Priority Development Projects disturbing an area less than or equal to one acre may satisfy the hydromodification management requirements of the municipal NPDES permit by 368
(Supp. No. 26)
meeting the Priority Development Project Structural BMP Performance Requirements of the municipal NPDES permit.
ii. Priority Development Projects disturbing an area greater than one acre within natural drainage systems must demonstrate that one of the Hydromodification Management Control Criteria in the municipal NPDES permit is met as applicable for the disturbed area of the project or, alternatively, may demonstrate that the hydromodification requirements in the current County of Los Angeles Low Impact Development Manual are met as applicable for the disturbed area of the project.
(b) Exemptions. The following new development and redevelopment projects are exempt from implementation of hydromodification controls where assessments of downstream channel conditions and proposed discharge hydrology indicate that adverse hydromodification effects are unlikely: The following New Development and Redevelopment projects must include one, or a combination of, hydromodification control BMPs, Low Impact Development (LID) strategies, or stream and riparian buffer restoration measures:
i. Projects that are replacement, maintenance, or repair of an existing flood control facility, storm drain, or transportation network;
ii. Projects with any increased discharge, directly or through a storm drain, to a sump, lake, area under tidal influence, into a waterway with a one‐hundred‐year peak flow of twenty‐ five thousand cubic feet per second or greater, or other receiving water that is not susceptible to impacts of hydromodification; and
iii. Projects that discharge, directly or through a storm drain, into concrete or other engineered channels which discharge into a receiving water that is not susceptible to impacts of hydromodification as described in ii. above. iv. LID BMPs implemented on single family home projects are sufficient to comply with Hydromodification criteria.
i. Projects on single family lots that create, add, or replace ten thousand square feet or more of impervious surface area are required to implement LID BMPs in accordance with parts B.1 through B.4 of this Section. Single family homes implementing such BMPs will satisfy the hydromodification control requirements of the Municipal NPDES Permit. ii. Projects on non‐single family lots disturbing an area greater than one acre but less than fifty acres within natural drainage systems must demonstrate one of the following:
a. The project has been designed to retain on‐site, through infiltration, evapotranspiration, and/or harvest and use, the storm water volume from the runoff of the ninety‐fifth percentile, twenty‐four‐hour storm; or b. The runoff flow rate, volume, velocity, and duration for the post‐development condition do not exceed the pre‐development condition for the two‐year, twenty‐four‐hour rainfall event; or
c. The erosion potential (Ep) in the receiving water channel will approximate one, as determined by a Hydromodification Analysis Study and the equation presented in Attachment J of the Municipal NPDES Permit, or other approved equations.
C. Issuance of Final Approval. As a condition for issuing final approval for New Development or Redevelopment projects identified in Section 8.32.095(A), the Authorized Enforcement Officer shall require property owners or their representative(s) to build all the storm water pollution control Best Management Practices and 369
(Supp. No. 26)
structural or treatment control BMPs that are shown on the approved project plans and to submit a signed certification statement stating that the site and all structural or treatment control BMPs will be maintained in compliance with the Municipal NPDES Permit and other applicable regulatory requirements including the following words: "SHOULD THE ABOVE REPRESENTATION BE INCORRECT, WE UNDERSTAND AND
ACKNOWLEDGE THAT WE ARE RESPONSIBLE FOR THE COST OF CORRECTING ANY DEFICIENCY IN THE
PERFORMANCE OF THE ABOVE CONDITION AS WELL AS PAYMENT OF APPLICABLE ADMINISTRATIVE AND/OR CIVIL REMEDIES. WE UNDERSTAND THAT THE CITY WILL RELY ON THE REPRESENTATIONS CONTAINED IN
THIS STATEMENT AS HAVING ACHIEVED OUR OBLIGATION FOR COMPLIANCE WITH STORM WATER
REQUIREMENTS AND SIGN THIS CERTIFICATION VOLUNTARILY, WITHOUT PURPOSE OF EVASION AND OF OUR OWN FREE WILL AND WITH FULL KNOWLEDGE OF ITS SIGNIFICANCE." With the exception of Simple LID BMPs (as defined in Section 8.32.040) implemented on lots developed with single family residences, project owners shall provide an operation and maintenance plan, monitoring plan where required, and verification of ongoing maintenance provisions for LID practicesstructural BMPs, Treatment Control BMPs, and Hydromodification Control BMPs including but not limited to: final map conditions, legal agreements, covenants, conditions or restrictions, CEQA mitigation requirements, conditional use permits, and/or other legally binding maintenance agreements. The operation and maintenance plan and maintenance records shall be kept on‐site and available for review by the City’s authorized enforcement officer, upon request. These maintenance records must be kept on site for treatment BMPs implemented on single family residences.
D. Transfer of Properties Subject to Requirement for Maintenance of Structural and Treatment Control BMPs.
1. The transfer or lease of a property subject to a requirement for maintenance of structural and treatment control BMPs shall include conditions requiring the transferee and its successors and assigns to either (a) assume responsibility for maintenance of any existing structural or treatment control BMP or (b) to replace an existing structural or treatment control BMP with new structural or treatment control measures or BMPs meeting the then current standards of the City and the Municipal NPDES Permit. Such requirement shall be included in any sale or lease agreement or deed for such property.
The condition of transfer shall include a provision that the successor property owner or lessee conduct maintenance inspections of all structural or treatment control BMPs at least once a year and retain proof of inspection and proper operation and maintenance.
2. If structural or treatment control BMPs are located within an area proposed for dedication to a public agency, they will be the responsibility of the developer until the dedication is accepted.
E. CEQA. Provisions of this section shall be complementary to, and shall not replace, any applicable requirements for storm water mitigation required under the California Environmental Quality Act. (Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.100 Enforcement.
A. Violations Deemed a Public Nuisance.
1. Any condition caused or permitted to exist in violation of:
(a) Any of the provisions of this chapter; or
(b) Any failure to comply with any applicable requirement of the Municipal NPDES Permit, an approved Post‐Construction Storm Water Mitigation Plan, or effective implementation of an approved SWPPP with respect to a property; or
(c) Any false certification or verification, or any failure to comply with a certification or verification provided by a project applicant or the applicant's successor in interest; or 370
(Supp. No. 26)
(d) Any failure to properly operate and maintain any structural or treatment control BMP on a property in accordance with an approved SWPPP developed by a QSD and/or Post‐Construction Storm Water Mitigation Plan or the Municipal NPDES Permit, is determined to be a threat to the public health, safety and welfare, is declared and deemed a public nuisance, and may be abated or restored by any authorized enforcement officer, and a civil or criminal action to abate, enjoin or otherwise compel the cessation of such nuisance may be brought by the City Attorney.
2. The cost of such abatement and restoration shall be borne by the owner of the property and the cost thereof shall be invoiced to the owner of the property, as provided by law or ordinance for the recovery of nuisance abatement costs.
3. If any violation of this chapter constitutes a seasonal and recurrent nuisance, the City Manager shall so declare. The failure of any person to take appropriate annual precautions to prevent storm water pollution after written notice of a determination under this paragraph shall constitute a public nuisance and a violation of this chapter.
B. Concealment. Causing, permitting, aiding, abetting or concealing a violation of any provision of this chapter shall constitute a violation of such provision.
C. Civil Actions. In addition to any other remedies provided in this section, any violation of this chapter may be enforced by civil action brought by the City. In any such action, the City may seek, as appropriate, any or all of the following remedies:
1. A temporary and/or permanent injunction;
2. Assessment of the violator for the costs of any investigation, inspection or monitoring survey which led to the establishment of the violation, and for the reasonable costs of preparing and bringing legal action under this subsection;
3. Costs incurred in removing, correcting or terminating the adverse effects resulting from violation; and
4. Compensatory damages for loss or destruction to water quality, wildlife, fish and aquatic life.
D. Administrative Enforcement Powers. In addition to the other enforcement powers and remedies established by this chapter, the authorized enforcement officer has the authority to utilize the following administrative remedies:
1. Cease and Desist Orders. When an authorized enforcement officer finds that a discharge has taken place or is likely to take place in violation of this chapter, the officer may issue an order to cease and desist such discharge, or practice, or operation likely to cause such discharge and direct that those persons not complying shall: (i) comply with the requirement, (ii) comply with a time schedule for compliance, and (iii) take appropriate remedial or preventive action to prevent the violation from recurring.
2. Notice to Clean. Whenever an authorized enforcement officer finds any oil, earth, debris, grass, weeds, dead trees, tin cans, rubbish, refuse, waste or any other material of any kind, in or upon the roadway or trail abutting or adjoining any parcel of land, or upon any parcel of land or grounds, which may result in pollutants entering the MS4 or a non‐storm water discharge to the MS4, the officer may give notice to the owner or occupant of the adjacent property to remove such oil, earth, debris, grass, weeds, dead trees, tin cans, rubbish, refuse, waste or other material, in any manner that the officer may reasonably provide. The recipient of such notice shall undertake the activities as described in the notice.
E. Penalties. Violation of this chapter shall be punishable as a misdemeanor, punishable as set forth in Section
1.08.020(A) of this code. Each day that a violation continues shall constitute a separate offense. 371
(Supp. No. 26)
F. Permit Revocation. To the extent the City makes a provision of this chapter or any identified BMP a condition of approval to the issuance of a permit or license, any person in violation of such condition is subject to the permit revocation procedures set forth in this code.
G. Remedies. Remedies specified in this chapter are in addition to and do not supersede or limit any and all other remedies, civil or criminal. The remedies provided for herein shall be cumulative and not exclusive.
H. Authority to Carry Out Inspections, Conduct Samplings, and Establishing Sampling Devices. The Authorized Enforcement Officer may carry out all inspections, surveillance, and monitoring procedures necessary to determine compliance and noncompliance with the Municipal NPDES Permit, including the prohibition of non‐storm water discharges into the MS4 and receiving waters. With the consent of the owner or occupant or pursuant to an inspection warrant, any Authorized Enforcement Officer may establish on any property such devices as necessary to conduct sampling and monitoring activities necessary to determining the concentrations of pollutants in storm water and/or non‐storm water runoff. The inspections provided for herein may include but are not limited to:
1. Inspecting efficiency or adequacy of construction or post construction BMPs;
2. Inspection, sampling and testing any area runoff, soils in areas subject to runoff, and or treatment system discharges;
3. Inspection of the integrity of all storm drain and sanitary sewer systems, including the use of smoke and dye tests and video survey of such pipes and conveyance systems;
4. Inspection of all records of the owner, contractor, developer or occupant of public or private property relating to BMP inspections conducted by the owner, contractor, developer or occupant and obtaining copies of such records as necessary; and
5. Identifying points of storm water discharge from the premises whether surface or subsurface and locating any illicit connection or discharge.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
8.32.110 No taking.
The provisions of this chapter shall not be construed or operate to deprive any property owner of substantially all of the market value of such owner's property or otherwise constitute an unconstitutional taking without compensation.
(Ord. No. 334, § 3(Exh. A), 6‐24‐2013)
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
Agenda Item No.: 12.D
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER AND APPROVE THE TRAFFIC COMMISSION'S ACTIONS ON SEPTEMBER 29, 2022, INCLUDING TRAFFIC IMPROVEMENTS
FOR JOHNS CANYON ROAD TO ADDRESS RESIDENT CONCERNS
DATE: October 24, 2022
BACKGROUND:
Traffic Commission Meeting
On September 29, 2022, the Traffic Commission took the following actions:
Approved the minutes of the July 28, 2022 meeting by a vote of 4-0 (Virtue absent).
Received a report on traffic statistics from the Sheriff's Department for August 2022, which included 32 incidents (14 residents, 18 non-residents) and one DUI arrest.
Reviewed safety concerns on Johns Canyon Road as discussed below.
Johns Canyon Road Concerns
On June 21, 2022, staff received an email from Anne Smith regarding a traffic hazard on Johns Canyon Road (Attachment A). Mrs. Smith sent the email on behalf of other owners on Johns Canyon Road, including:
Heinsheimer (7 Johns Canyon Road)
Grzywacz (4 Storm Hill Lane)
Tangen (10 Johns Canyon Road)
Smith (12 Johns Canyon Road)
Mrs. Smith indicates the street is winding, narrow, steep, and has several blind curves. She claims they have witnessed and experienced (while driving, walking, and horseback riding) many near misses with vehicles that come barreling down the hill too fast, often crossing the center line. Minor collisions have occurred and her husband and his riding friend have had many close encounters with vehicles while crossing the road on horseback. The problem is worsening with increased deliveries and work vehicles in the area. 393
On July 28, 2022, the Traffic Commission held a meeting and received testimony from Anne Smith of 12 Johns Canyon Road. Mrs. Smith and her neighbors requested the City’s help to slow down traffic on Johns Canyon Road to prevent serious mishaps. Currently, there is one “horse crossing” sign near the top of the street, just off Crest Road East. Mrs. Smith and her neighbors request more further down the road. The City Traffic Engineer, Vanessa Munoz, provided guidance on improvements that can be considered to alleviate the concerns. Ms.
Munoz indicated she and staff could meet with the residents at the site to discuss the matter further. At the conclusion of the item, the Traffic Commission voted unanimously, 4-0 (Bobit absent), to direct the traffic engineer to prepare a study to be brought back for consideration at the next meeting.
On August 29, 2022, Director John Signo and Traffic Engineer Vanessa Munoz met with residents at the site on Johns Canyon Road to discuss concerns. Present at the meeting were Anne Smith (12 Johns Canyon Road), Darren Tangen (10 Johns Canyon Road), and Claudia Grzywacz (4 Storm Hill Lane). The residents expressed concerns about speeding, drivers crossing the lanes, blind curves, and options to mitigate the issues. Subsequently, Ms. Munoz prepared a traffic report for the Traffic Commission's consideration based on resident concerns and field visit observations. The traffic report included several recommendations to improve traffic conditions on Johns Canyon Road.
On September 29, 2022, the Traffic Commission held a meeting to discuss the recommendations in the traffic report. Mrs. Smith reminded the Commission of the concerns and Ms. Munoz provided an overview of the recommendations in the traffic report. At the conclusion, the Traffic Commission voted 4-0 (Virtue absent) to recommend that the City Council approve the improvements described in the traffic report.
DISCUSSION:
Attachment B is Ms. Munoz's traffic report for the Traffic Commission's consideration, which is based on observations from the site visit. Recommendations include:
Stripe 6" white edge line
Stripe 6" double yellow center road detail with reflective pavement parkers spaced every 8 feet
Install four curve warning signs with a recommended speed limit of 15 miles per hour Stripe 6" yellow skipped line and reflective markers to delineate center of roadway along the segment that does not have sharp curves
Attachment C is the cost estimate provided by the City Traffic Engineer. Attachment D is a five-year Collision Summary Report from the Sheriff's Department beginning January 1, 2017 indicating no reported collisions on Johns Canyon Road, Storm Hill Lane, Chestnut Lane, and Morgan Lane.
Implementation
If the City Council approves the recommendations made by Ms. Munoz, staff would place a County Service Request (CSR) for the Los Angeles County Public Works via the General Services Agreement to implement the recommended measures. CSRs have been processed within two to three months from the date of the request. Staff anticipates that the Los Angeles County can complete the recommended measures in early January 2023. 394
FISCAL IMPACT:
The recommended street improvement costs are estimated to be $28,000. The improvements are not budgeted in the adopted budget for Fiscal Year 2022-2023 so a budget amendment to use General Fund Reserve would be needed to fund the improvements.
RECOMMENDATION:
Approve street improvements on Johns Canyon Road as recommended by the Traffic Commission, approve the budget amendment to fund the improvements, and receive and file the other actions taken by the Traffic Commission.
ATTACHMENTS:
CO_TRC_Attachment A - Email from Smith 062122.pdf
CO_TRC_Attachment B - Memo from City Traffic Engineer 091922.pdf CO_TRC_Attachment C - Johns Canyon Rd Updated Estimate.pdf CO_TRC_Attachment D - Collission Report from Sheriffs for 5 years 083022.pdf CO_TRC_Aug 2022 RH Traffic.pdf
395
1 John Signo
From: Elaine Jeng
Sent: Tuesday, June 21, 2022 12:33 PM
To: John Signo
Cc: Christian Horvath
Subject: Fwd: Slow down traffic on Johns Canyon Rd
Begin forwarded message:
From: "A.Shen.Smith" <[email protected]>
Date: June 21, 2022 at 4:12:27 AM GMT+3
To: Elaine Jeng <[email protected]>
Cc: Patrick Wilson <[email protected]>, Grzywacz Claudia <[email protected]>, Tangen Nicole <[email protected]>, Heinsheimer Tom <[email protected]> Subject: Slow down traffic on Johns Canyon Rd
Hi Elaine,
I am sending this email on behalf of these 4 property owners to request the City’s help.
Heinsheimer (7 Johns Canyon)
Grzywacz (4 Storm Hill Lane)
Tangen (10 Johns Canyon)
Smith (12 Johns Canyon)
We are requesting the Traffic Commission to address the traffic hazard on Johns Canyon Road.
As you know, the street is winding, narrow, steep, with several blind curves.
We have witnessed and experienced (while driving, walking, and horseback riding) many near misses with vehicles that come barreling down the hill too fast, often crossing the center line.
There had been minor collisions on the street; my husband and his riding friend have had many close encounters with vehicles while crossing the road on horseback.
We are asking the City’s help to slow down the traffic, to prevent serious mishaps just waiting to happen. With increased deliveries and work vehicles, things will only get worse.
Currently there is one “horse crossing” sign near the top of the street, just off Crest. However, more should be done further down the road.
We are not experts on the best solution: whether it is installing bumps on the center line or placement of appropriate traffic signs.
We would appreciate the help of the Traffic Commission on this matter.
Thank you for your consideration.
396
Memorandum
TO: Elaine Jeng, PE, City Manager
FROM: Vanessa Munoz, City Traffic Engineer
DATE: September 19, 2022
SUBJECT: Johns Canyon Road Traffic Calming Measures
This memorandum is in response to the request by City staff to review and provide input on traffic calming measures for Johns Canyon Road. The request arose when residents from Johns Canyon Road attended the traffic commission meeting on Thursday July 28,2022 and presented their concerns regarding vehicles driving on the wrong side of the road and speeding.
On Monday August 29, 2022, a field meeting was held with three residents, city staff and the city traffic engineer to discuss their concerns. The general concerns included vehicles using the center of the roadway to travel up and down Johns Canyon which lead to near missed head on collisions; general speeding; excessive speeding within the tights curves and speeding around pedestrians and equestrian traffic.
Johns Canyon Road is a residential north-south 19 to 20-foot wide roadway north of Crest Road with one lane of travel in each direction. The road is striped with edge lines to delineate the edge of pavement and a skipped yellow line to delineate the center of the road and no reflective markers. The prime facie speed limit is 25 mph.
To reduce the speeding and minimize the number of vehicles that use the entire road instead of the designated travel lanes, the following striping and signage improvements (see the enclosed exhibit) are proposed:
Stripe 6” white edge line (detail 27)
Stripe 6” double yellow center road detail with reflective payment markers around the curve. The pavement markers will be spaced every 8-feet to provide an enhancement to the center of the road.
Install four (4) curve warning signs with a recommended speed limit of 15 mph for curved segment of roadway
Stripe 6” yellow skipped line (detail 2) to delineate center of roadway along the roadway segment that does not have sharp curves. The striping detail will include reflective markers
397
15 15 N.T.S. N.T.S. N.T.S. 13191 CROSSROADS PARKWAY NORTH, SUITE 405 INDUSTRY, CA 91746-3497
(562) 908-6200 ATTACHMENT SHEET: 1 OF 1 CITY OF ROLLING HILLS 1"=150' LEGEND PROPOSED SIGN SIGNING AND STRIPING CONCEPT ON JOHNS CANYON RD FROM CREST RD TO CUL-DE-SAC 398
Item
No. Description Quantity Unit Unit Price Extended Amount
1. Install signing and striping complete
per concept plan. 1 LS $ 14,300.00 $ 14,300.00
2. Removal of old striping per concept
plan. 1 LS $ 9,400.00 $ 9,400.00
$ 23,700.00
$3,555.00
Project Total $28,000.00
15% Contingency
ENGINEER'S ESTIMATE
FOR
CITY OF ROLLING HILLS
JOHNS CANYON RD
10/10/2022
Sub total
399
400
401
402
403
August 2022 ROLLING HILLS TRAFFIC ENFOR
C
23RE010212
DATE LOCATION VIOLATION SPEED RESIDENT CITES NON- RESIDENT CITES DEPUTY 8/4/2022 Crest Road/Portuguese Bend Rd Failure to yield to ped 1 0 Duarte Crest Road/Portuguese Bend Rd Stop Sign 0 1 Duarte
Crest Road/Southfield Dr Obscured License Plate 0 1 Duarte Crest Road/Portuguese Bend Rd Stop Sign 0 1 Duarte
Crest Road/Eastfield Dr Stop Sign 0 1 Duarte
Crest Road/Southfield Dr Stop Sign 1 0 Duarte
8/9/2022 Crest Road/Eastfield Dr Stop Sign 0 1 Clotworthy Crest Road/Eastfield Dr Stop Sign 1 0 ClotworthyCrest Road/Eastfield Dr Stop Sign 1 0 Clotworthy 8/9/2022 Tallyhand Rd/Portuguese Bend Rd Speed 41 0 1 Ochoa Tallyhand Rd/Portuguese Bend Rd Speed 40 0 1 OchoaTallyhand Rd/Portuguese Bend Rd Speed 40 10 Ochoa Tallyhand Rd/Portuguese Bend Rd Speed 48
0 1 Ochoa
Tallyhand Rd/Portuguese Bend Rd Speed 46 01 OchoaTallyhand Rd/Portuguese Bend Rd Speed 48 1 0 Ochoa Crest Road/Portuguese Bend Rd Stop Sign 1 0 Ochoa
8/16/2022 Crest Road/Eastfield Dr Stop Sign 0 1 Clotworthy Crest Road/Eastfield Dr Stop Sign 0 1 ClotworthyCrest Road/Eastfield Dr Stop Sign 0 1 ClotworthyCrest Road/Eastfield Dr Susp. Lic Warrant Arrest 0 1 Clotworthy 8/23/2022 Crest Road/Eastfield Dr Stop Sign 0 1 Clotworthy Crest Road/Eastfield Dr Stop Sign 0 1 Clotworthy Inventory List 9/19/2022 404
DATE LOCATION VIOLATION SPEED RESIDENT CITES NON- RESIDENT CITES DEPUTY Crest Road/Eastfield Dr Stop Sign 1 0 Clotworthy
8/24/2022 Crest Road/Southfield Dr Stop Sign 0 1 Duarte Crest Road/Southfield Dr Stop Sign 1 0 DuarteCrest Road/Southfield Dr Stop Sign 1 0 Duarte Crest Road/Caballeros Rd Stop Sign 1 0 DuarteCrest Road/Caballeros Rd Stop Sign 1 0 Duarte Crest Road/Portuguese Bend Rd Stop Sign 0 1 Duarte
8/30/2022 Crest Road/Eastfield Dr Stop Sign 1 0 Clotworthy Crest Road/Eastfield Dr Stop Sign 0 1 ClotworthyCrest Road/Eastfield Dr Stop Sign 1 0 Clotworthy Inventory List 9/19/2022
405
Agenda Item No.: 12.E
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER STAY GREEN INC. TO PROVIDE LANDSCAPING
SERVICES FOR THE CITY HALL CAMPUS AND DIRECT STAFF TO
PREPARE A PROFESSIONAL SERVICES AGREEMENT
DATE: October 24, 2022
BACKGROUND:
The City requested proposals from qualified firms to provide weekly landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road, Rolling Hills, California. The City Hall campus is widely utilized by residents and visitors for events, informal social gatherings, tai-chi class, and as park space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased vegetation, broken irrigation lines and sprinklers. Repairs were made and replacement irrigation parts installed; diseased vegetation removed, and isolated new vegetation planted without a holistic plan for the entire campus. An outdated landscape drawing of the City Hall campus was included with the Request for Proposal (RFP) as Attachment 1. The City is lacking as-builts for the campus, including the existing irrigation system and plant palette.
In 2022, a survey of the existing irrigation system was conducted by a licensed landscape architect that resulted in a list of recommended actions to improve the operation of the system.
The survey was included with the RFP as Attachment 2. With limited open space, the City desires to keep the City Hall campus functional at all times. The City also desires an aesthetically pleasing campus with attention to details to the plant palette. The west side of the City Hall campus is one of the three main entryways to the community. Residents have expressed to staff that the rose bushes and ground covering adjacent to Portuguese Bend Road are the first visuals upon entering the city and this area should be reflective of the care that the city has for the greater community. The City released the RFP on August 22, 2022. All proposals were due no later than 3 pm on September 20, 2022.
DISCUSSION:
The City received two responses to the RFP. The first from our current provider Bennett 406
Landscape and the second from Stay Green Inc. whose clientele includes Palos Verdes Estates and Rancho Palos Verdes. The proposals received were evaluated in 4 categories:
Expertise, Experience & Training Plus Prior Contracting History; Project Approach & Availability; Cost; and Compliance with RFP.
Both firms were compliant with the RFP, responsive, and had similar approaches to the tasks as stipulated. Staff conducted interviews with both firms and after an evaluation of both proposals in combination with the interviews, staff believes that Stay Green Inc., offered a variety of proactive solutions to existing problems that will meet the community and campus needs over time. Given resident feedback on the current campus, staff recommends entering into a one-year contract with Stay Green Inc. with an option to renew for three additional years based on performance.
The following should be noted:
1. Both firms recommend replacement of the current irrigation system and refreshing the outdated plant palate. The campus irrigation system is out-of-date and in dire need of replacement. The recent Landscape Architect irrigation recommendations were one of many reasons to conduct the request for proposals. Staff would work with the vendor to establish potential project scope and estimates and return with further information to the City Council.
2. Stay Green Inc.'s monthly pricing includes a $400.00 fee for conducting monthly irrigation audits. Per the above point, the monthly audits are necessary to maintain an existing problematic system with no as-builts to help understand the underlying issues that cannot be ascertained by an above-ground evaluation. If the City Council ultimately decides to replace the campus irrigation system, the monthly audit would be unnecessary and therefore lower the monthly fee by $400.00.
FISCAL IMPACT:
The current Area Landscaping Budget assumes $1,042.00 per month. The proposed Monthly fee will be $4,156.00 and therefore $3,114.00 per month is not budgeted in Fiscal Year 2022- 2023. This ongoing cost requires an allocation from General Fund reserves.
RECOMMENDATION:
Approve staff recommendation to select Stay Green Inc. as the new City Hall Campus Landscape Maintenance provider and direct staff to prepare a professional services agreement.
ATTACHMENTS:
PW_LND_220920_StayGreen_Proposal.pdf
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
407
The City of Rolling Hills
City Hall Campus
Proposal For
Landscape Maintenance Services
September 20,2022
Martin McKenna
Branch Manager
[email protected]
818-967-1946
408
Credentials, Experience
Stay Green’s approach to providing quality landscaping services has been a goal that we aim to achieve year after year. The crews are organized by their manager who provides direction, communication, training, and assistance on a schedule, as well as, on as needed basis. The crew is set up to perform the work as productively and efficiently as possible. The work will be performed in a cyclical manner to allow for organized flow throughout the project. We are always training new staff as part of our bench strength program. Keeping the highest level of managers on our projects is key to our success.
Stay Green’s direct office line is available for assistance 5 days a week M-F 7:00am -5:00pm. Our afterhours emergency line is available to our customers 24 hours a day. The number for both lines is (800)858- 5508. A customer service representative will be assigned to this account to assist with work order requests. This partnership will expedite the completion of issues and follow up communication.
We use top of the line equipment that is rotated out based on manufacturers’ recommendation. The equipment assists our team in providing our client a great product. Stay Green Inc. is equipped with additional equipment not dedicated to the job but, available in a moment’s notice. Delays in accomplishing work will not be an issue. If a backup is needed, we are equipped to step in and handle the additional need for equipment, laborers, or management. Our enhancement department is equipped to handle work outside of the scope of maintenance. This helps many of our customer’s resolve issues outside of the standard scope of work.
All staff are trained to use all equipment and tools assigned to them. Stay Green Inc. lives by best practices that are performed daily. Managers are especially used to training staff members on maintenance tasks, routine and non-routine. Other examples of best practices are pruning techniques, training the staff, and safety. Managers evaluate the job sites and walk with the crew leader to make a plan daily.
Stay Green Inc. specializes in Landscape Maintenance, Plant Health Care, Design, and Tree Services thereby eliminating the need for subcontracting work. Not only does Stay Green Inc. service commercial businesses, homeowner associations, and large complexes; we also handle many city and county landscaping accounts. Since we are a full service Landscape Company we have the ability to expect and achieve our high standards out in the field.
Martin McKenna will be the Branch Manager in charge of this account if awarded to Stay Green.
Martin’s direct phone number is, 818-967-1946, and his email, [email protected]. Zach Lavenant will be the Production Manager in charge of this account, his direct number is 818-402-2239, and his email is [email protected]. If you have any questions please feel free to reach out to Martin McKenna.
Our yard is located in RPV thus minimizing commute time. We will service the property weekly with a crew that will vary in size based on seasonality.
409
Firms Projects
1. City of Rancho Palos Verdes
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Contact – Juan Hernandez, [email protected], 310-544-5221
2. City of Downey
12324 Bellflower Blvd
Downey, CA 90241
Contact – Gio Amador, [email protected], 562-417-6902
3. City of Palos Verdes Estates
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
Contact – Brianna Rindge, [email protected], 310-378-0383 410
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
STAY GREEN INC (SGI) agrees to furnish labor, supervision, tools and equipment necessary to maintain all plants and turf that make up the landscaping of:
Owner/Owner’s Representative:
Company/Name:
Address:
In this Agreement, STAY GREEN INC. shall be referred to as “SGI”, and “Owner and/or Owner’s Representative” shall be referred to as “Owner”.
Close Communication shall be kept with the Owner to insure their awareness of the maintenance program at all times. Upon request, SGI and Owner shall make a monthly inspection of the grounds covered by this Agreement.
SGI shall maintain the landscape areas in accordance with the following maintenance specifications.
Maintenance Specifications
Section 1: Personnel/Supervision
1.1 Supervision: All included work shall be performed by persons directly employed and supervised by SGI. SGI shall provide management and technical supervision. SGI supervisor shall make at least 12 general inspections per year.
1.2 Personnel: All employees of SGI shall be U.S. citizens or properly documented resident aliens and each is subject to professional appearance and performance. Each SGI employee shall wear an identifying uniform.
Stay Green Inc.
Landscape
Maintenance
& Agreement
City of Rolling Hills - City Hall Campus
2 Portuguese Bend Road
Rolling Hills, CA 90274
411
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
Section 2: Turf Maintenance
2.1 Mowing: Turf shall be mowed on a scheduled basis to maintain a neat appearance and to promote healthy growth. Cool season turf shall be cut to at least 2 ½ inches in height during warm seasons and reduced to 2 inches in height during cool seasons. Warm season turf shall be cut to at least 1-½ inches in height year round. Turf shall be cut at a uniform height. Turf shall be cut with sharp blades at all times. Mowing patterns shall be changed weekly to avoid rutting of turf areas. Care shall be exercised during the mowing operation to prevent damage to trees and other obstacles in the lawn areas. No mowing shall be performed in wet conditions.
2.2 Edging: All turf edges adjacent to any hardscape and shrub/groundcover areas shall be trimmed as shall be maintained around all trees in turf areas. Care shall be exercised with regard to the use of edgers and weedeaters to prevent damage to trees, building surfaces, walls, headboard, light fixtures, signage, etc.
2.3 Watering:
uniform moisture throughout the root zone. A soil probe or moisture sensor shall be used to determine moisture needs on an as needed basis while daily, onsite evapotranspiration data will be used to establish watering schedules. Repeat run and soak cycles based on the soil type and slope by zone Section 3: Groundcover Maintenance
3.1 Edging and Trimming: Groundcover adjacent to walkways, curbs, paved areas, shrubs, trees, and other miscellaneous objects in groundcover areas shall be edged as needed to maintain a neat, clean, well-defined edge. A 4-inch to 6-inch bare area shall be maintained between groundcover and adjacent buildings.
3.2 Watering: Operation of the irrigation system shall be performed to obtain uniform moisture throughout the root zone. A soil probe or moisture sensor shall be used to determine moisture needs on an as
3.3 Weed Control: Weed Control shall be maintained so that all groundcover areas are reasonably weed free and no obvious weeds are left visible. Weeds shall be controlled with suitable pre- and/or postemergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.
Section 4: Shrub Maintenance
4.1 Pruning:
retaining as much of the natural characteristics or branching as possible. Shrubs shall be pruned as required for safety, removal of broken or diseased branches, general containment or appearance. Pruning at the correct time of year is essential to maximize flowering potential. After flowering, remove any spent blooms or flower stalks. The landscape, building design, as well as the Owner’s preferences dictates the type of pruning to be done. SGI practices are as follow:
A. Natural Shape- The intent is to emphasize the natural form of the shrub. Initially “pinch prune” to keep compact and develop structure. Ultimately remove, as needed old stems to rejuvenate. Avoid shearing, which will eliminate flowering wood and destroy character.
B. Natural Hedge- The intent is to develop a loose, informal appearing hedge. 412
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
C. Formal Hedge- It is the intent of these shrubs to have straight, crisp edges.
4.2 Weed Control: Weed Control shall be maintained so that all shrub areas are reasonably weed free and no obvious weeds are left visible. Weeds shall be controlled with suitable pre- and/or post- emergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary Section 5: Tree Maintenance
5.1 Included Trees: Trees shall be pruned back to clear all roads, drives, parking lots, walkways and doorways to achieve safety for all pedestrians and vehicles. Trees less than a height of twelve (12) feet shall be routinely maintained as necessary to maintain and encourage the natural form and shape. Trees over twelve feet shall be monitored by SGI for necessary pruning in order to maintain tree health, appearance, and over-all safety. SGI will notify Owner of recommended action, price, and timing of work to be done on a separate “Work Order” form.
5.2 Tree Pruning: Pruning shall be done to eliminate diseased or damaged growth; to eliminate weak branch attachment angles; to reduce wind damage by thinning-out the canopy and to encourage a natural growth pattern of each specific variety.
5.3 Staking and Guying: While in place, stakes and guys shall be inspected and adjusted, as needed, to prevent girding damage to trunk and limbs. All tree ties and guys shall be loosened to allow tree to flex, allowing for the trunk to strengthen. Staking and guying shall be eliminated as rapidly as trees become self-supporting under normal environmental conditions.
5.4 Weed Control:
located in turf areas and are to be kept weed free. Weeds shall be controlled with suitable pre- and/ or post-emergent herbicides, as well as with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.
5.5 Mulching:
water consumption, enhance soil nutrition and improve tree vigor.
Section 6: Hardscape Areas
6.1 Hardscape Cleaning: Hardscape areas shall be maintained in accordance with maintenance schedule.
Cracks in sidewalks, curbs and gutters shall be sprayed to control weeds. Sidewalls will be cleaned of gardening debris resulting from SGI’s work.
Section 7: Disposal of Garden Debris
7.1 Garden debris generated as a result of work performed by SGI shall be accomplished Section 8: Annual Color Program N/A
8.1 Color Maintenance: Watering shall be accomplished, as required, to promote optimum growth. Care shall be exercised to prevent eroding of soil and excess drainage from containers on the hardscape.
Remove dead or faded blossoms, stems, foliage, and trash to encourage blooming and maintain a neat appearance. Applications of pesticides will be made as required to control and prevent diseases and pests. Fertilize annual color plants regularly with consideration of plant and soil needs. SGI, at no additional expense to Owner, shall replace plants removed due to diseases or maintenance problems 413
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
and will be of same quality, type, and size as initial installed. Owner will absorb costs of color replacement due to vandalism, theft, Acts of God, and/or anything beyond SGI’s control.
8.2 Color Installation Procedures: The annual color program shall be designed by SGI’s color designer.
The design including plant types, species, and colors will be presented to Owner for input and review.
SGI will contract annual color growers 8 to 12 weeks ahead of scheduled planting to provide the best quality plants. Seasonal weather conditions and trends dictate optimal growth for annual color; therefore, SGI will be responsible for annual color planting schedule. SGI is responsible to notify Owner if there are any delivery problems which would delay planting.
Section 9: Irrigation Water Management
9.1 Controllers: SGI will install controllers - smart, cloud based irrigation controls by Weathermatic, at no cost to the property (typically $5,000 per controller system), to automatically adjust watering schedules equal to the needs of the landscape and percolation rate each area is capable of receiving based on topography, soil type, plant material, season, and/or climatic factors. SGI shall schedule controller operation preferable at night and/or early morning to reduce possible nuisance from sprinkler operation to pedestrians or vehicles. SGI shall perform preventative maintenance as needed using mobile, cloud based inspection software with photographic records of major repair items. If controller map is not available, Owner shall provide SGI with a site plan and SGI shall produce and provide Owner with a controller location map. Owner is responsible for providing water and continuous 110-volt power to controller. If rebates are available for controllers and obtained funds will be split 50/50 with SGI and “owner”. In our experience we have seen 20-30%+ water savings over a 12 month duration when this system is installed and allowed to be operated properly.
9.2 Operation of System: All irrigation systems shall be observed during operation cycle at least once per Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct maximum operation
9.3 Repairs: Accidental damage resulting from SGI’s operation shall be repaired at no charge. Needed repairs resulting from vandalism, accidents, animals, normal wear and tear, Acts of God or other cause shall be reported to Owner and shall be performed upon approval of a separate “Work Order” form.
However, SGI shall use good judgment to make such immediate repairs, at time and material basis, as may be required to prevent unnecessary expense, water-waste and/or prevent damage to the landscape. Malfunctions of any nature, which are deemed to be the fault of the materials or workmanship still covered under original installation guarantee, shall be reported immediately to Owner.
Section 10: Pesticides
10.1 Procedures for Application of Pesticides: Pest populations shall be monitored by SGI and recommendations for control shall be forwarded to Owner. SGI will perform such work upon approval, by Owner, of a separate “Work Order” form. Pesticides used shall be of the least toxic available which will be consistent with good pest management and practices and results. In the event that a pesticide application is approved, the Owner shall be notified per schedule of all chemical applications. Owner will be notified of any deviations from this schedule. Pesticides shall be applied at times, which limit the possibility of contamination from climatic and other factors. Applicator shall monitor forecasted -
-
0 414
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
inating areas outside the target area. Application methods shall be used which insure that materials are confined to their targeted area. Disposal of pesticides shall be within guidelines established in the California Food and Agriculture Code or any state or local governing agencies. Chemical application records shall be kept on file by SGI and will be made available to Owner if requested.
Section 11: Safety
11.1 Rules and Procedures:
front of and at the rear of SGI vehicles. “Front” cone shall not be necessary when parked head-in parking stall. No standing or riding in the back of trucks or trailers.
A. Proper safety protection shall be worn by workers at all times when operating power equipment:
1. Safety glasses
2. Hearing protection
3. Safety vests
B.
1. Cones set out at proper intervals
2. Flashing hazard lights on vehicle
SGI shall comply with all Safety, OSHA requirements, local and federal requirements which are not listed within these specifications.
Section 12: Holidays/ Rain, Snow, or Natural Disasters
12.1 Holidays: SGI observes New Years, Good Friday, Independence Day, Labor Day, Memorial Day, Thanksgiving and Christmas. Holidays occurring on Saturdays will be observed on the Friday prior, and the Holidays occurring on Sundays will be observed on the following Monday.
12.2 Rain, Snow, or Natural Disasters: Any of the following occurring on three (3) or more consecutive service days, SGI will work an alternate day.
Section 13: Licenses and Insurance
13.1 Licenses: Landscape Contractor, Certified Arborist, Pest Control Advisor and Pest Control Operator licenses shall be maintained by SGI’s as required by the state of California. Photocopies of licenses will be provided upon request.
13.2 Insurance:
Agreement the following insurance coverage: (i) Worker’s Compensation with statutory benefits and limits which shall fully comply with all federal, state and local laws; (ii) Employer’s Liability Insurance with limits of not less than $1,000,000 per accident and $1,000,000 per disease; (iii) General Liability Insurance with limits of not less than $1,000,000 combined single limit, with an additional $1,000,000 Umbrella of coverage; and (iv) Comprehensive Automobile Liability Insurance, including owned, nonowned, leased and hired coverage with limits not less than $1,000,000 combined single limit. Certificates of Insurance for Liability, Property damage and Workers Compensation will be provided upon request.
415
26415 Summit Circle · Santa Clarita, CA 91350
C-27, C-61 License #346620
800.858.5508 · 661.291.2800 · StayGreen.com
OFFER, TERMS AND CONDTIONS for landscape maintenance service to be provided in conformance with this Agreement for the sum of $ per month. Invoices are generated on the 1st day of each month of service and sent electronically. This Agreement is for a period of 1 year and is automatically renewed each anniversary date, subject to a cost of living increase based upon the Consumer Price Index of the U.S. Department of Labor for the Los Angeles – Riverside – Orange County, California areas. A change in the scope of this Agreement and/or specifications could be subject to a cost increase.
Invoices are due within 30 days of billing date, or are subject to a 1 1/2% per month service charge (18% annual rate). SGI shall have the right to stop work until all payments due have been received under terms of this Agreement. Such Action shall not be deemed a breech of this Agreement by SGI.
Service in accordance with this Agreement shall commence on , at the above referenced fee.
Owner/Manager:
Address:
Phone 1:
Phone 2:
Billing Contact:
Email:
Phone:
SGI:
STAY GREEN INC.
26415 Summit Circle
Santa Clarita, CA 91350
Phone Number (800) 858-5508
Fax Number (877) 317-8437
Landscape Contractors License #346620
Pest Control Operators License #32488
Pest Control Advisors License #04181
Certified Arborist License #WC-4375
SIGNATURE:
DATE:
SIGNATURE:
DATE:
Owner and SGI retain the right to terminate this Agreement upon 30 days notice by Certified Mail. Owner agrees to pay all materials, extra work, and if applicable, pro-rated service fees for the service period up to and including termination date. A termination fee of $199 per SmartLink water management control system is applied in the event of termination; this fee includes the property retaining the smart controller and weather station while the SGI Aircard for monitoring is removed. In the event that any unresolved dispute or controversy arises out of any of the terms or conditions of this agreement, or to recover damages from the other party, any party hereto agrees to submit and file same with the JAMS Resolution Center (”JAMS”) Los Angeles, California. The prevailing party of such action shall be entitled to recover the full amount of costs and expenses, including attorney fees paid or incurred in good faith. The JAMS Resolution Center (”JAMS”) shall not be bound by any fee schedule. 4,156.00
Weekly Amount $966.51
City of Rolling Hills - City Hall Campus
2 Portuguese Bend Road
Rolling Hills, CA 90274
310-377-7288
09-20-2022
416
Fees will be as follows –
$3756.00 Monthly
$ 400.00 Irrigation Audit Monthly
$4156.00 Total Monthly or $966.51 Weekly
24 Hours of weekly maintenance service
Once a month Irrigation Audit
417
Additional Fees –
Task 2)
A. Major Tree Trimming for Tree Trimming Above Twenty Feet in Height ($3,800) B. Major Irrigation Repairs (Time and Material Based off spec) C. New Plants (1g Common $10, 1g Premium $16, 5g Common $32, 5g Special $50, 5gal Premium $80, 15gal Common $70, 15g special $100)
D. Construction Specific to grading soil movement or installing new system- (Time and Material Based off spec) E.
Task 3) Emergency Services
A. Emergency Service (125hourly)
B. Irrigation System Breaks Requiring Emergency Response or shut off ($95 hourly) C. Other Emergencies relating landscape or irrigation ($95 Hourly) D.
Task 4) One Time Service Unit Price
A. Reprograming Controllers for proper duration and frequency ($75 Hourly) B. Replace Pressure Regulators as needed (Time and material based off spec) C. Check Conditions of backflow and implement measures to ensure functionality ($125) D. Change Spray Nozzles ($40)
E. Mulch and fertilize all planter beds with 2 to 3 inch and pick or rake ($65yard, $90 15,000 SQT) F. De-thach, Aerate, overseed/topdress and fertilize lawn (Time and Material Based off spec) G. New irrigation Control ($3185)
H. Replace failing pop ups ($40)
I. Replacing aging valves ($575)
J. Replace Entire Irrigation System – (Time and Material Based off spec) Task 5) Implement Landscape Architect Recommendations
Pending proposal approval
418
The Stay Green Story
Operating from the garage of his home in the San Fernando Valley, Rich Angelo launched Stay Green Inc. in 1970 with one truck, a handful of residential customers, and a vision for providing his clients with the best service around.
In those early days, Rich personally serviced each account. His sense of professionalism guaranteed his customers’ satisfaction, and the business grew quickly through referrals.
Today, Stay Green Inc is owned by Rich’s son Chris Angelo and operated by a team of landscape experts who share that same passion for quality and service.
Headquartered in Santa Clarita, Stay Green Inc. now employs more than 400 employees working in three divisions – Landscape Maintenance, Plant Health Care, and Tree Care – and delivers that same excellent service to clients throughout California.
We were among the first to investigate and adopt environmentally friendly landscaping tools and practices and continue to be innovators in the field of sustainable landscape technologies.
Stay Green Inc. is recognized as a leading provider of high-quality landscape services, having achieved a 95 percent customer retention rate, along with continually receiving the industry’s most prestigious awards.
We remain committed to growth, as evident in our acquisition of landscape companies throughout the state, as well as leading the landscape industry in new and innovative practices. We are consistently implementing new technologies and techniques to improve efficiency and effectiveness and provide our clients with the best possible services.
Safe &
Effective
Customized
Care
Expert
Attention
Diagnosis
& Treatment
Comprehensive
Services
Immediate
Response
Certified
Crews
Licensed
& Insured
Plant Health Care
Ensuring a healthy and beautiful
landscape year-round requires more
than weekly mowing and watering.
Our Plant Health Care team
enhances the beauty of residential
and commercial settings through
environmentally friendly pest
management, weed eradication, and
fertilization programs.
Complete Tree Care
There is no more impressive or valuable
feature in your outdoor setting than a
majestic canopy of healthy, thriving trees.
Trees are an investment whose lasting
value and beauty depend on expert,
consistent care. Backed by state licenses
and industry certifications, as well as
decades of experience, Stay Green is your
natural choice for professional tree service. Comprehensive Landscape Maintenance Expert Tree Care • Plant Health Care
•
•
• •
•
•
Stay Green staff receives regular training and we stay current with all state certifications:
Pest Control Advisor #4181
ISA Certified Arborist #WC-4375
Pest Control Operator #75085
California Certified Water Auditor
Proudly Serving Communities Throughout California
800.858.5508 · StayGreen.com
Founder, Rich Angelo
as a child
419
A New Standard for
Landscape Maintenance
With a focus on client service, eyecatching quality, uncompromising professionalism and concern for
the environment, Stay Green is
the natural choice for professional
landscape management for property
management firms, homeowners’
associations, commercial, industrial,
retail, municipalities and golf
courses throughout California.
Service
It’s the Stay Green difference, and it shows in our
industry-best 95 percent customer retention rate. Our
clients know that when emergencies happen, we’ll
be there. And when they have questions, we’ll answer
them. And when they have concerns,
we’ll resolve them.
Quality
That’s a word we live by at Stay
Green. In our first 30 days on your
site, you’ll see the difference for
yourself. Green grass. Vibrant flower
beds. Naturally shaped shrubs and
greenery. All courtesy of skilled and
dedicated crew members and supervisors who know
our reputation rests on your satisfaction.
Professionalism
We’re proud of the work we do, and it’s reflected in
every aspect of our operation. From
clean, well-maintained trucks, to
uniformed crew members, to proper
safety procedures, to ongoing
training in new techniques and
technologies, we’re committed
to setting a higher standard for
ourselves and the work we do for
you.
Environmental Stewardship
Whether we implement computerized water
management systems, recycle our trimmings for
mulch, or apply organic fertilizers and pest control
products, your property will benefit from Stay Green’s
commitment to environmentally friendly landscaping
practices.
Trust Stay Green for
Professional Tree Care
24-Hour Emergency Response ✔ Crews are always on call and ready to respond without delay.
Tree Pruning ✔ Proper pruning encourages healthy
growth and maximum longevity.
Tree & Stump Removal ✔ Eliminate hazards from dead trees and dangerous stumps.
Cabling and Bracing ✔ Add support to trees with weak
limbs.
Tree Feeding and Fertilization ✔ Ensure long-term growth with properly applied nutrients.
Pest Control ✔ Protect the health of your trees
with proper management of
harmful predators.
Consulting ✔ Tree Health Assessments ✔ Tree Hazard Evaluations ✔ Annual Care and Management Plans
Superior Service
Our Tree Care team is staffed by
trained arborists and crews certified
by the International Association of
Arboriculture.
A Healthy Landscape
From the Inside Out
Disease and Pest Control ✔ Scheduled treatments protect trees, grasses, shrubs, flowers, and ground
cover from common plant diseases,
as well as snails, insects, rodents, and
other pests.
Weed Management ✔ Pre-emergent weed control stops
invasive species from germinating,
substantially reducing the need for
hand weeding
Feeding and Fertilization ✔ Deep root fertilization and trunk injections boost tree health and guard
against pests and diseases.
✔ Custom treatments based on soil
analysis provide needed nutrients.
✔ Irrigation adjustments ensure
landscaping receives the optimal
amount of water while eliminating
runoff.
Environmentally Friendly Materials ✔ Whenever possible, we opt for organic fertilizers and pest control solutions to
minimize impact on the environment.
Superior Service ✔ Our Plant Health Care team is staffed by trained horticultural professionals
committed to applying innovative, safe,
and effective techniques and materials
to your property. We are on call 24/7 to
respond to emergencies.
••
420
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND
ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288
REQUEST FOR PROPOSALS
CITY HALL CAMPUS
LANDSCAPE MAINTENANCE SERVICES
PROPOSALS DUE 3 PM, SEPTEMBER 20, 2022
SECTION 1
BACKGROUND
The City of Rolling Hills (The City) is requesting proposals from qualified firms to provide weekly landscaping maintenance to the City Hall campus located at 2 Portuguese Bend Road, Rolling Hills, California. The City owns limited properties and the City Hall campus is one of them. The City Hall campus is widely utilized by residents and visitors for events, informal social gatherings, tai-chi class, and as park space.
Between 2017 and 2020, the City Hall campus was poorly maintained, with diseased vegetation, broken irrigation lines and sprinklers. Repairs made and replacement irrigation parts installed; diseased vegetation removed, and isolated new vegetation planted without a holistic plan for the entire campus.
An outdated landscape drawing of the City Hall campus is included with this Request for Proposal as Attachment 1. The City is lacking in as-builts for the campus, including the existing irrigation system and plant palette. In 2022, a survey of the existing irrigation system was conducted by a licensed landscape architect that resulted in a list of recommended actions improve the operation of the system. The survey is included with this Request for Proposals as Attachment 2.
Purpose
With limited open space, the City desires to keep the City Hall campus functional at all times. The City also desires an aesthetically pleasing campus with attention to details to the plant palette. The west side of the City Hall campus is one of the three main entryways to the community. Residents have expressed to the city that the rose bushes and the ground covering adjacent to Portuguese Bend Road are the first visual upon entering the city and this area should be reflective of the care that the city has for the community.
421
SECTION 2
SCOPE OF SERVICES
The City is requesting proposals from qualified companies that have experience in maintaining public properties, and or public open space with expertise in landscape architecture offering advice on aesthetics, vegetation management, hardscape/landscape interface and irrigation design/maintenance.
Task 1 – Weekly Landscaping Maintenance Services
Provide the following services at 1 Portuguese Bend Road, and 2 Portuguese Bend Road, including the vegetation adjacent to Portuguese Bend Road, on both sides of the road, between Palos Verdes Drive and the Rolling Hills Community Association main gate.
a) Mowing, edging, fertilizing all turf
b) Remove all weeds from lawns, planters, and improved areas c) Pruning, edging and trimming of shrubs, ground cover, roses and all trees under twenty feet in height
d) Cultivation of soil as needed
e) Cleaning of all hardscape areas, including the removal of dead leaves, trash, and other debris f) Application of pest and disease control treatments by licensed pest spray technician, as needed g) Complete spray program to control weeds in lawns, planters, and slopes by use of herbicides and by mechanical methods
h) Tying and training roses along existing 3-rail fence (Portuguese Bend Road) i) Sweeping and removing decomposed granite at southeast corner of Portuguese Bend Road and Palos Verdes Drive North out of walkway and concrete curb j) Adjustment and maintenance of automatic sprinkler systems as needed k) Inspection and regular cleaning of drainage swales, grates and rain gutters on all structures on and from the property
The selected service provider can use blowers, power mower, or other landscaping maintenance equipment. Weekly services shall be provided on Tuesdays after 8am and before 3:30pm. Service provider has control over the frequency of fertilization necessary for the maintenance of the City Hall campus. All cuttings, prunings, and trimmings shall be disposed at the sole expense of the service provider.
Service provider shall have a Supervisor oversee the crew providing weekly services, meet with the City representatives when necessary, ensure timely completion of scopes of work and work requests, and shall serve as the point of contact for the City unless another Supervisor is agreed upon between service provider and the City.
Service provider shall provide an irrigation technician to assess irrigation system repair and maintenance needs, if needed.
Task 2 – Extra Charges Beyond the Scope of Weekly Landscaping Maintenance Services Service provider shall provide unit prices for the following are extra charge services:
a) Major tree trimming for trees above twenty feet in height 422
b) Major irrigation repairs (i.e. repairs and/or replacement of automatic irrigation clocks, major valves, and repair of major piping) exceeding $750.00 amount in cost c) New plantings
d) Construction specific to grading, soil movement, or installing new systems or other related tasks.
The City reserves the right to seek other proposals for the above listed services.
Task 3 – Emergency Services
Service provider shall provide 24 hours a day, 7 days a week for the following emergency service:
a) Move, remove, dispose topple trees
b) Irrigation system breaks requiring emergency response and /or shut-off c) Other emergencies relating to the City Hall campus landscaping and irrigation system Task 4 – One-time Services Unit Prices
Service provider shall provide unit prices for the following tasks:
a) Reprogram irrigation controllers for proper duration and frequency b) Replace pressure regulators as needed
c) Check the condition of back flow devices and implement measures to ensure functionality of back flow devices
d) Change spray nozzles
e) Mulch and fertilize all planter beds with 2 to 3 inches of dressing of composted wood chips (hand pick or use rake)
f) De-thatch, aerate, over seed/top dress and fertilize lawn g) New irrigation controllers
h) Replace failing pop-ups
i) Replace aging valves
j) Replace entire irrigation system
Task 5 – Implement Landscape Architect Recommendations (Attachment 2) Service provider shall provide total project cost to implement all recommendations in Attachment 2 within 60 days of potential contract execution.
423
SECTION 3
PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Firms shall provide a narrative to the approach to complete the Scope of Work efficiently and economically.
Organization, Credentials and Experience: Provide a summary of the Firm’s qualifications, credentials, and related past experience. Describe the firm, including the personnel who will be assigned to the contract. Provide a list of three of the firm’s projects within the last five years of similar scope and content.
Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.
Additional Information: Firms are to review the sample Professional Services Agreement (Attachment 3) and provide comments and or questions as a part of the firm’s proposal. See Section 6 of this Request for Proposal.
424
SECTION 4
PROPOSAL PROCEDURE
All proposals are due no later than 3 pm on September 20, 2022. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to Project Manager Christian Horvath ([email protected]) by 5pm on September 13, 2022. Responses to all inquiries received will be posted on the City’s website under this Request for Proposal by 5pm, September 15, 2022. Please submit the proposal via email to Elaine Jeng, P.E.
City Manager
[email protected]
Christian Horvath
City Clerk/Executive Assistant to the City Manager
[email protected]
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills.
SECTION 5
SELECTION CRITERIA
Proposals will be selected based on sound approach to meeting the scope of work, the ability to demonstrate efficiency use of resources, reference checks, and the relevant experience of proposed personnel. Firms may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of September 26, 2022.
SECTION 6
ATTACHMENTS
Attachment 1 – Outdated landscape drawing of the City Hall campus Attachment 2 – 2022 Irrigation Survey Recommendations
Attachment 3 – Sample Professional Services Agreement
425
Attachment 1
426
427
428
Attachment 2
429
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Irrigation Survey & Recommendations
for City of Rolling Hills Campus
May 5th, 2022
by Evan Smith Landscape Architect #4716
Opening
The following is intended to convey the current conditions and recommendations for the irrigation system found on the Rolling Hills City Hall & Community Association campus during my survey in April 2022.
The report will index the campus using the TWO Irrigation Controllers on site and their associated Irrigation Zones for referencing the numerous areas on this campus.
I.e. 2-12 would be Controller #2 Zone 12
A Zone Map for each Controller is attached.These Zones are indicated using assorted hatching and shows the areas each Irrigation Zone covers when activated.
The Irrigation Zone Schedules shows the Time of activation, Duration Zone is watered ( minuets) & Frequency ( days activated ) each Zone is set for watering individual Zone. This schedule shows the current settings. See attached Recommendations for each Zone and overall improvements will be address in this report.
Components of the Irrigation System
- Water Main = Direct service from the municipal water source - Back Flow Device = Prevents water from reversing flow back into the municipal water supply and/or potable water supply ( i.e. into the buildings) This is a health regulation as ground water & pollutants could be pulled back into the potable water supply.
- Pressure Regulator = Municipal Water Supply can often be delivered at a very high pressure. This device lowers the water pressure to an acceptable level for both irrigation and potable uses.
- Irrigation Controllers - Two “Hunter I-Core” are found on campus. This controller is approximately 10+ years old and is good working condition. 430
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Components of the Irrigation System - continued
Controller #1 is located on the East wall of the City Hall building near the rear entrance. This Controller activates the planters surrounding the City Hall building, The planters along Portuguese Bend Road, along a portion of PV Drive North & the planter along the south side of the entry way.
Controller #2 is located on the North wall of the Community Association behind the Maintenance Garage. This Controller activates the Lawn Area & associated planters, and the planters along the North, South & East sides of the property.
- Irrigation Valves = To water a specific Zone a valve is turned on and off by the respective controller.
These valves should only be associated with one type of irrigation method. I.e. either Spray or drip.
Types of Irrigation
Three main Irrigation devices are used on the Rolling Hills Campus. 1 - Pop-Up / Spray : Using hydraulic pressure a spray nozzle is raised several inches above ground level to distribute water over a given area. When the water is shut off the spray nozzle returns to its housing and is below ground level. These have a preset height which are selected according to the situation.
2 - Fixed / Spray ( Shrub Head ): A fixed piece of irrigation pipe holds the nozzle above ground. This is a static piece and does not move. These can be easily raised or lowered as needed.
3 - Drip Line ( hose) A flexible hose is placed in the area to be irrigated. This hose has numerous small holes spaced along its length to distribute water over the soil.
Note: A “Nozzle” is a replaceable spray device used to distribute the water.
They come in a variety of sizes to spread the water over a given area so the plantings can be properly watered according to their specific needs.
This can be the distance required. I.e a 8ft nozzle will spray 8ft +- They come in a variety of arcs from a few degrees up to 360°.
They come in a variety of flow rates measured in GPM ( Gallons Per Minuet ) for a standard nozzle. These can range from 0.2 up to 3.7 GPM 431
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Other Irrigation Considerations
Soil = Rolling Hills has a very heavy clay soil. This soil is very slow in absorbing water and very slow to let water evaporate or be absorbed.
Exposure = The campus has a varied exposures ranging from the Northern edge getting several hours of direct sun light to the Southern edge having heavy shade from neighboring trees.
Plantings = Plants should be grouped together according to their sun, soil and watering needs. This allows each group the receive the same care and water allowing for optimal growth. I.e. you should not plant a cactus with a lawn.
SURVEY FINDINGS
Irrigation System
The overall appearance of the irrigation system shows that the only portions are currently working and keeping the existing plants alive.
Several areas are NOT working with some plantings surviving and other plantings which have died.
The AGE of the system is one of the main faults of the existing system. The original plans (provided for this survey) are dated 1992-3 making the system close to 30 years old.
This AGE has caused several failures during the time I spent on this survey:
- An irrigation main line ( i.e. always caring water ) broke near Controller #2 and caused the entire Controller #2 system to be shut off. Several days elapsed before repairs could be completed. ( SEE PHOTO #1 ) - I found several Pop-Up sprinklers were either stuck in the Up position or failing to properly rise to while turned on. These did not distribute water to their respective areas & only caused puddling and runoff of water. ( SEE PHOTO #2 )
- An Irrigation Valve was ( 2 - 4 ) stuck in the ON position on one occasion.
This resulted in the Irrigation Main Line being shut off agin. The entire Controller #2 area was again not watered until this was repaired. - Several above ground drip lines were chewed by animals allowing water to stream out of these lines and limiting the downline water distribution. - Several above ground irrigation lines and connections have been chewed and will pose leaking in the future. ( SEE PHOTO #3 )
432
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
SURVEY FINDINGS
Irrigation System - continued
- In viewing the area near the generator house I noticed some old irrigation lines were exposed. These lines are Schedule 80 PVC. These are thin walled inexpensive lines and are not recommended in a future improvements nor repairs.
- The PRESSURE REGULATOR is out of date and needs to be replaced. ( recommendations see below )
- All Zones that are working are being OVERWATERED!
A combination of factors are involved:
- The timers are set for extended durations and frequency. - Inability of the soil (clay) to absorb water in the allotted time.
The Lawn Areas ( 2-14 , 2-15, 2-16, 2-19)are good example.
During my survey I turned on each Zone and reviewed their respective conditions. In these 4 zones I noticed the water would not be absorbed after 2 or 3 minuets of run time and would quickly runoff onto the pathways & paving and then go to the drainage culvert. In other zones I observed similar circumstances of overwatering with signs of puddling, mud, and runoff.
Overwatering is a major cause of premature plant disease and death. When the soil is too moist the roots can not get enough air and can become rotten and then die. ( SEE PHOTO #4 )
- All zones are being watered too late in the evening.
When plants are watered during the nighttime they hold moisture on their leaves. This extended soaking promotes fungus, mold and other plant diseases causing premature death and other problems. ( recommendations see below )
Drainage System
Several downspouts for the gutter system on the Community Association building are faulty. ( SEE PHOTO #5 )
- In location DS#1 (see plan) the elbow from the roof gutter has corroded and is leaking water directly into a planter area. Water from this area is then directed to an area drain in the lawn.
433
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Drainage System - continued
- In locations DS#2 & #3 (see plan) the downspouts are dumping water directly into zone 2 -17. This planter is being saturated with the rain water and does not have any direct outlet to drain excess water. This along, with the irrigation system overwatering , has caused the Oleander hedge to die. - In location DS#4 their is no drain line to direct roof gutter water towards the drainage culvert in the parking lot. This is causing erosion on the hillside and mud to flow into the parking lot.
RECOMMENDATIONS - ranked in order of importance
1 - The least expensive solution is to reprogram the Irrigation Controllers for proper duration and frequency. Each Controller and Zone should cut their times & and maybe their frequencies in at least half.
Have the maintenance company run each zone independently and watch until the soil is saturated. When water begins to runoff and/or puddle the timer should be reset to that duration.
The starting times should be set so the last zone in the controller turns off just before staff arrive for work.
I.e. Controller #1 has 17 zones @ 8 minuets each = 136 minuets or 2hrs 16 minuets run time ( still way too much ).
So the ideal time to start would be around 5:00am. allowing staff to arrive by 7:15am.
The campus has a mature landscape. These plantings have developed deep roots and which allows them to draw water from far below the surface. The top of the soil does not need to be moist for plants to survive.
I dug a small hole in the lawn area which on first appearances looked dry and cracked. In looking only 1 to 2 inches down I found the soil to be moist and sticky. I.e. still too wet. ( SEE PHOTO #6 )
Again the soil on the campus is clay. This type of soil is very slow to absorb water and expansive. I.e. it expands when wet and contracts as it drys out. 2a - Replace the Pressure Regulator
The Pressure regulator reduces the City Water Main pressure down to a 50 PSI ( pounds per square inch ). This is an industry standard operating pressure for irrigation and general building plumbing. ( Drip Valves are an exception and need 35psi ).
434
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
I was able to measure the water pressure at two locations during this survey and both measured 140psi+. This is close to 3 x’s the standard pressure.
The initial “Surge” PSI reading hit 170psi & 200+psi. This sudden rush of water is a major cause of irrigation failure. ( SEE PHOTO #7)
This excessive resting pressure (140psi) causes undue wear and tear on the irrigation system and the plumbing in both buildings. This high pressure is a major cause of current & future failures.
A visible indication of this high pressure demonstrated when the lawn area is watered. With normal operating pressure the spray nozzles should appear uniform with heavy droplets.
With this higher pressure the water is “Misting”. This MIST is tiny droplets and look like a fog or mist. These and are easily carried / miss directed by any wind.
Sometimes a “Rainbow” can be seen during watering. ( SEE PHOTO #8 ) - I recommend changing BOTH regulators at the City Hall & Association sites. - I recommend adding pressure regulators on both side of the regulators.
One on the inlet side ( 140psi+-) and another just after the outlet side ( 50psi).This will allow accurate monitoring of the system. - I recommend checking the condition of each Back Flow device as these could be a health hazard.
NOTE : WHEN the pressure regulator is changed the new corrected pressure may not provide adequate coverage with the existing spray nozzles. Therefore in conjunction with (2a) I recommend the following as outline in (2a) below. 2b - Change all spray nozzles
The newer Stream Spray nozzles distribute water at a slower volume and allow the clay soil to absorb the water. This slower distribution also drops the water demand on the valve controlling the zone. This in turn allows more nozzles on in an existing Zone.
Stream Spray Rotary Nozzles can range from 0.17 up to 1.01 GPM which can be up to 1/2 to 1/3 that of a standard spray nozzle.
435
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
3 - Mulch & Fertalize all planter beds
A 2 to 3 inch dressing of composted wood chips provides several benefits:
- Helps with soil by holding the water until it can be slowly absorbed. - Slows evaporation on hotter days
- As it decomposes it adds nutrients to the soil
- It helps prevent weeds
A good general all purpose fertilizing should be done at least 2x’s per year.
Your maintenance contractor should switch away from leaf blowers as these will remove most organic matter / mulch if improperly used. Hand picking and raking will remove some of the larger less desirable items.
4 - De-thatch, Aerate, Over-seed/Top dress and Fertilize the lawn De-thatching is a process where the top few inches of lawn are removed. As lawns grow they build up a heavy layer of roots and dead material. This impedes the water and nutrients from getting to the roots.
Aeration is a process where numerous holes or plugs are removed from the lawn.
This allows water and nutrients better access to the roots. This is especially helpful where lawns get heavy traffic or have heavy soils ( clay ). Both of these are present on site.
Over-seed / Top Dress is the next step in helping the lawn. New lawn seed is broadcasted over the existing lawn and then an application of fine composted organic mulch is used to cover these new seeds. This covering helps protect them while germinating.
Fertilizer should be used through at most two times per year. This is typical done in early Spring and again in early Fall. Lawns are heavy feeders and having two basic types of lawn ( cool growing & warm growing ) this will help both types start off strong. 5 - New Irrigation Controllers
The newer Irrigation Controllers can help eliminate the need for constant monotering.
Using satellite uplinks these new controllers can think ahead of upcoming weather patterns. If the controller “knows” is it going to rain they shut down the irrigation. Also if it going to be hot and dry it can irrigate for a longer duration. These controllers will also shut off a valve when it senses it is not closing and not interrupt the surrounding plantings. They can also be monitored remotely from either your maintenance company, your onsite staff or from anyone with access to the system and software. 436
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
RECOMMENDATIONS - continued
6 - Replace old Pop-Ups that fail
Most of the Pop-up sprinklers on site are not necessary. Pop-up sprinklers are best used when irrigating next to paths, walkways and other high traffic areas. They help reduce the chance of tripping and falling. However they are expensive and more prone to failure. When any Non-essential Pop-up sprinkler fails I recommend replacing them with the more affordable Fixed / Spray ( Shrub Head ). This simple method will save money and allow direct observation of performance. They are also easily adjusted or raised when surrounding planings grow taller.
7 - Replace Old Valves & Systems
Do not try to fix any of the old systems.
The 30+ years of use & the excessive high pressure has caused irreparable damage to the remaining irrigation system. If any future improvements are considered for any Zone then I highly recommend new Irrigation Systems be installed. 437
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
IRRIGATION ZONE SCHEDULES
Controller #1 - Settings as of April 2022:
8 minuet cycles 3 times a week ( Monday, Wednesday, Friday ) starting at 10:00PM Zone 1 - 1 - This zone has 14 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 2 - This zone has 15 pop-up spray heads and is in heavy shade.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 3 - This zone has 18 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 4 - This zone has 8 pop-up spray head.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 5 - This zone has 15 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 6 - This zone has 11 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 7 - This zone has 10+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 8 - This zone is currently OFF LINE - New construction has damaged existing system
Zone 1 - 9 - This zone has 1 Fixed head and is in heavy shade.
Zone 1 - 10 - This zone has 14+ pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 11 - This zone has 12 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 12 - This zone has 23 pop-up spray heads.
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 13 - This zone has 12+ pop-up spray heads & Drip The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 14 - This zone has 25+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 15 - This zone is currently OFF LINE - New construction has damaged existing system
Zone 1 - 16 - This zone has 9 pop-up spray heads & Drip The current 8 minuet x 3 day cycle delivers too much water for this zone.
Zone 1 - 17 - This zone has 15+ pop-up spray heads
The current 8 minuet x 3 day cycle delivers too much water for this zone. 438
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2
Settings as of April 2022:
A variety of minuet cycles
4 times a week ( Monday, Tuesday, Thursday, Friday ) starting at 2:30AM Zone 2 - 1 - This zone has 22 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 2 - This zone is currently OFF LINE - exact location unknown Zone 2 - 3 - This zone is currently OFF LINE - exact location unknown Zone 2 - 4 - is zone has 10+ pop-up spray heads & Drip
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 5 - This zone is currently OFF LINE - exact location unknown Zone 2 - 6 - This zone is currently OFF LINE - exact location unknown Zone 2 - 7 - This zone is currently OFF LINE - exact location unknown Zone 2 - 8 - This zone is currently OFF LINE - exact location unknown Zone 2 - 9 - This zone has 15 pop-up spray heads.
The current 8 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 10 - This zone is currently OFF LINE - exact location unknown Zone 2 - 11 - This zone is currently OFF LINE - exact location unknown Zone 2 - 12 - This zone is currently OFF LINE - exact location unknown Zone 2 - 13 - This zone is currently OFF LINE - exact location unknown Zone 2 - 14 - This zone has 21 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 15 - This zone has 10 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 16 - This zone has 5 pop-up spray heads.
The current 12 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 17 - This zone has 20+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 18 - This zone has 12+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 19 - This zone has 6 pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 20 - This zone has 15+ pop-up spray heads.
The current 6 minuet x 4 day cycle delivers too much water for this zone. 439
ROLLING HILLS Irrigation survey 5/5/22, 3:41 PM
Controller #2 - continued:
Zone 2 - 21 - This zone has 8 pop-up spray heads.
The current 10 minuet x 4 day cycle delivers too much water for this zone.
Zone 2 - 22 - This zone is currently OFF LINE - exact location unknown
ATTACHMENTS
Photos
#1 - Broken Mainline
#2 - Pop-Ups
#3 - Chewed Lines
#4 - Runoff
#5 - Down Spouts
#6 - Soil Test
#7 - Pressure Regulator
#8 - Misting
#9 - Zone Map for City Hall - Controller #1
#10 - Zone Map for Community Association - Controller #2 end of report
440
BROKEN WATER MAIN NEAR C#2
ALSO DOWN SPOUT INTO PLANTER W/ EROSION ONTO DRIVEWAY
441
WATERING A ROCK
EXCESSIVE RUNOFF
MISS ADJUSTED
WATERING PARKING LOT
STUCK OPEN
BRAKING HAZZARD
POP UP SPRINKLERS
442
RODENTS LOOKING FOR WATER
EFFECTS - DRIPLINE PERFORMANCE
443
RUNOFF FROM LAWN AFTER 4 MINUETS PUDDLING & RUNOFF FROM LAWN AFTER 4 MINUETS
444
CORRODED DOWNSPOUT
DOWNSPOUT #3
EMPTIES INTO
PLANTER W/ NO
OUTLET
ZONE 2-17
NO DRAINAGE
DEAD / DYING HEDGE
445
SURFACE CRACKS
IN LAWN AREA
MOIST SOIL 2" BELOW
446
PRESSURE REGULATOR
BY CONTROLLER #2
NOTE:
SET SCREW IS ADJUSTED
AT LOWEST PSI SETTING
YET PRESSURE IS STILL
TOO HIGH
INDICATES FAULTY
REGULATOR
140PSI
170 PSI & 200+ PSI
SURGE PRESSURE
447
MISTING
NOTE
RAINBOW
448
SEPTIC
LAWN
ZONE #1
ZONE #2
1-3
1-5
1-4 1-5
1-5
1-9
1-8 & 1-15
OFF LINE
1-10
1-13
1-14
1-16
1-17
CONTROLLER #1
BACKFLOW/
PRESSURE REG
1-3
1-3
1-6
1-7
?
?
1-12
1-12
1-11
1-11
CITY HALL - CONTROLLER #1
1-6
CONTROLLER #
IRRIGATION ZONE #
CITY HALL
2 -9 / 2-10 / 2-11
1" = 8’ - 0"
NOTES: - THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
IRRIGATION SURVEY PLAN FOR
ROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS
2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274
EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274 N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions. 60ft 30ft 10ft 0ft
40ft 20ft 5ft
449
SEPTIC
?
LAWN
?
?
?
COMMUNITY ASSOCIATION - CONTROLLER #2
1-6
CONTROLLER #
IRRIGATION ZONE #
COMMUNITY
ASSOCIATION
2 -1
ZONE 2 -4 2 -9 / 2-10 / 2-11
2 -17
2 -14
ZONE 2 -15
2 -16
2 -18
ZONE 2 -19
DIRT 2 -20
2 -21
CONTROLLER #2
2 -9
PRESSURE REGULATOR #2
HOSE BIBS @ 140psi
DS #1
DS #2 DS #3 DS #4
1" = 8’ - 0"
NOTES: - THIS IS A DIAGRAMMATIC DRAWING AND IS NOT A LEGAL SURVEY. - CONTRACTOR TO VERIFY ALL MEASUREMENTS PRIOR TO BIDDING & CONSTRUCTION. - NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES.- ALL ADJUSTMENTS WILL BE MADE IN THE FIELD BY ARCHITECT, CONTRACTOR & HOMEOWNER.
IRRIGATION SURVEY PLAN FOR
ROLLING HILLS CITY HALL & COMMUNITY ASSOCIATION CAMPUS
2 PORTUGUESE BEND ROAD - ROLLING HILLS , CA 90274
EVAN SMITH - LANDSCAPE ARCHITECT #4716 - 1301 VIA GABRIEL - P.V.E. , CA 90274 N
E
S
W
These drawings, specifications, ideas and arrangements presented thereby are and shall remain the property of Evan Smith Landscape Architect, No part thereof shall be copied, disclosed to others or used in connection with any project other than the specific project for which they have been prepared and developed without the written consent of Evan Smith. Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions. 60ft 30ft 10ft 0ft
40ft 20ft 5ft
450
Attachment 3
451
Landscape Maintenance
Agreement
- 1 -
CITY OF ROLLING HILLS
AGREEMENT FOR LANDSCAPE MAINTENANCE
THIS AGREEMENT is made and entered into as of _________, by and between the CITY OF ROLLING HILLS ("City") and __________________________________ ("Contractor").
R E C I T A L S
A. City desires to retain the services of Contractor to provide maintenance of landscaping services in the Civic Center Area (City Hall and Tennis Courts) in the City of Rolling Hills.
B. Contractor has represented to City that it has the expertise, experience, and qualifications to perform the services described in Paragraph A, above, and those services which are more fully described in this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Contractor agree as follows:
1. General Services. Contractor shall furnish all materials and perform all work required for maintenance of Civic Center Area and Tennis Court landscaping, which services are more particularly set forth in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference. City expressly reserves the right to contract with other contractors for landscape services other than those described in this Agreement.
2. Payment. Contractor shall submit invoices monthly and the City will make payment for both services covered by this Agreement and any authorized extra work on a monthly basis, within 10 days of the close of the month in which work was performed.
Authorized extra work, such as tree trimming for trees over 15 feet, major irrigation repairs, tree removal, and other work not covered by this Agreement, may be performed at the written direction of the City and charges itemized separately as extra work on a monthly invoice. City reserves the right to seek other bids for these services from the successful bidder or from any other contractors.
A. Compensation. City shall pay to Contractor the sum of ___________________ per month based on weekly services rendered under this Agreement, representing total compensation for all work, labor, annual fertilizer, equipment, and expenses incurred by Contractor. Additional work and materials not provided for in this Agreement may be authorized by City in writing and compensation therefor shall be agreed upon in advance by the parties.
452
Landscape Maintenance
Agreement
- 2 -
B. Prevailing Wage. Contractor shall abide be the minimum prevailing rate of wages as determined by the State of California, Department of Industrial Relations for each craft, classification, or type of workman employed to carry out provisions of the Agreement. During the term of this Agreement, Contractor shall keep on file sufficient evidence of its employee compensation to enable verification of compliance of Prevailing Wages as established by State of California, Department of Industrial Relations.
3. Term and Termination. The term of this Agreement shall commence on ____________ and terminate ____________ unless extended by mutual agreement of the parties. City may terminate this Agreement at any time, with or without cause. In such event, Contractor shall be compensated for work satisfactorily accomplished up to the time of termination.
4. Insurance. Contractor shall, at his expense, obtain and keep in force during the term of this Agreement, a policy of Comprehensive General Liability Insurance, a policy of Comprehensive Automobile Liability Insurance, and a policy of Workers’ Compensation Insurance as set forth more fully below:
A. Contractor shall maintain and deliver to the City copies of their Comprehensive General Liability Insurance with a combined single limit of not less than $1,000,000 covering bodily injury and property damage; insuring Contractor and the City against any liability arising out of the maintenance on the premises and all areas appurtenant thereto. Such insurance shall (a) name City, the Rolling Hills Community Association, and the City of Rolling Hills Estates, their appointed and elected officials, officers, employees, and agents as insureds; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain standard cross liability provisions.
B. Contractor shall maintain and deliver to City Copies of Comprehensive Automobile Liability Insurance with a combined single limit of not less than $1,000,000 per occurrence.
Such insurance shall include coverage for owned, hired, and non-owned automobiles.
C. Contractor shall maintain Workers’ Compensation Insurance covering their employees for injuries arising out of and in the course of their employment with limits of not less than $1,000,000 per accident.
D. Contractor shall provide copies of said policies’ Certificates of Insurance. If Contractor, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, the same shall be deemed a material breach of this Agreement. City, at its sole option, may forthwith terminate this Agreement and obtain damages from the Contractor resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance.
5. Indemnity. Notwithstanding the existence of insurance coverage required of Contractor pursuant to this Agreement, Contractor shall save, keep, indemnify, hold harmless, and defend City and its appointed and elected officials, officers, employees, and agents, from every claim or demand made and every liability, loss, damage, or expense of any nature whatsoever and all costs or expenses incurred in connection therewith, which arise at any 453
Landscape Maintenance
Agreement
- 3 -
time, by reason of damage to the property of, or personal injury to, any person, occurring or arising out of the performance by Contractor, its officers, agents, or employees, including, but not limited to, its subcontractors (hereinafter collectively "Contractor"), of the work required pursuant to this Agreement, occasioned by any alleged or actual negligence or wrongful act or omission by the Contractor, including any such liability imposed by reason of any infringement or alleged infringement of rights of any person or persons, firm or corporation, in consequence of the use in the performance by Contractor of the work hereunder of any article or material supplied or installed pursuant to this Agreement.
A. Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith; B. Contractor will promptly pay any judgment rendered against City, its officers, agents, or employees for any such claims, penalties, obligations, or liabilities; and, C. In the event City, its officers, agents, or employees are made a part to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence or wrongful acts of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees any and all costs and expenses incurred by City, its officers, agents, or employees in such action or proceeding, including but not limited to, reasonable attorneys' fees.
6. Quality of Work Performed. All work shall be performed in accordance with accepted horticultural standards of quality and workmanship so as to maintain the landscape in the highest possible aesthetic condition.
7. Personnel. Contractor shall provide at all times sufficient landscape personnel with the skills and experience necessary to perform the various landscape activities for the full performance of this work. All personnel provided for the performance of this Agreement shall be employees of the contractor and contractor shall assume payment of all wages, taxes, and all other employee costs, unless otherwise provided.
Contractor shall hold harmless, indemnify, and defend the City against any liability or assessment connected with violations of Federal Statutes pertaining to alien/citizen status.
On-site personnel shall wear identifiable company uniforms including shirts, jackets, and caps, as necessary.
Frequent inspections of the site shall be made by an appropriate supervisor of the Contractor to assure adherence to schedules and policies by the crews performing the work. Supervisors shall be available to attend job walks with the City Manager or representative as necessary.
8. Work Schedule. Under normal conditions, the crews shall be on-site at various times to be determined by the City between the hours of 7:30 a.m. and 3:30 p.m. Monday through Friday (no Thursday mornings 7:00 a.m. to 1:00 p.m., Saturdays or Sundays permitted). Contractor shall observe the standard holidays and shall schedule work accordingly.
454
Landscape Maintenance
Agreement
- 4 -
Contractor’s crews shall not work during inclement weather as damage to ground cover and turf areas may result. Contractor shall have a foreman visit the job site on Rain Days to turn off irrigation clocks and check for storm damage to the landscape. Storm damages noted shall be reported to the City.
9. Licenses and Permits. Contractor shall maintain a State Landscape Contractor’s license and shall comply with all other license and permit requirements of the City, State, and Federal governments, as well as all other requirements of the law.
10. Taxes. Contractor agrees to pay all applicable taxes, including sales tax on material supplies where applicable.
11. General Requirements. Contractor shall comply with all City, State, and Federal laws in the performance of its services.
12. Assignment. This Agreement is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights or obligations of either party without the prior written consent of the other shall be void and of no force and effect.
13. Attorney's Fees. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees in an amount determined by the court.
14. Non-discrimination. Contractor shall not discriminate in the hiring of employees or in the employment of subcontractors on any basis prohibited by law.
15. Independent Contractor. Contractor is and shall at all times remain as to City, a wholly independent contractor. Neither City nor any of its agents shall have control of the conduct of Contractor or any of the Contractor's employees, except as herein set forth.
Contractor shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the City.
16. Notices. All notices and communications shall be sent to the parties at the following addresses:
CITY: City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
CONTRACTOR:
455
Landscape Maintenance
Agreement
- 5 -
17. Authorized Signature. Contractor affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and corporate officers having a principal interest herein.
18. Entire Agreement; Modification. This Agreement supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements, or promise not contained in this Agreement shall not be valid or binding. Any modification of this Agreement will be effective only if signed by the party to be charged.
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Agreement to be executed by setting hereunto their names, titles, hands, and seals this ____ day of ____, _____.
CONTRACTOR:
______________________________________________________
______________________________________________________
(Title)
Contractor's License No._________________
Agency Business License No._________________
Federal Tax Identification No._________________
CITY:
________________________________________________________ Elaine Jeng, City Manager of the City of Rolling Hills
Attested:
______________________________________________________
Christian Horvath, City Clerk of the City of Rolling Hills Date: _________________
EXHIBIT A
456
Landscape Maintenance
Agreement
- 6 -
Scope of Work
I. Turf Management
Contractor is expected to perform the tasks listed below:
1. Mow the lawns weekly to maintain a neat and manicured appearance, weather permitting.
2. For all turf areas, inspect grounds for litter and debris prior to mowing and dispose of any litter or debris identified.
3. Mow all irrigated lawn areas to the finished cut height of no less than 1 ½” and no more than 2 ½”unless otherwise requested.
4. Cut lawn to a uniform height. Mowing equipment is to be kept sufficiently sharp and properly adjusted through daily servicing to provide a cleanly cut grass blade. Grass blade bruising, tearing, and shredding are to be prevented.
5. The lawn cutting height shall be appropriate to turf variety. The lawn edges shall be trimmed adjacent to walks, curbs, paving, headers, and shrub areas.
Immediately following each mowing, the areas shall be left in a neat and clean condition.
6. Mowing pattern will be varied where possible to reduce rutting and compaction of grade. Any excess clippings will be dispersed and/or collected to prevent damage and unsightly appearance of lawns.
7. Extra care shall be taken to prevent edging wider than necessary margins around sprinkler heads, borders, and trees. Care shall be taken to prevent trimmer damage to tree trunks and structures.
8. Fertilizers shall be applied seasonally on a set schedule to maintain lawn strength, color, and vigor.
9. Fertilizers shall be watered in after the application at the next regularly scheduled watering period.
10. Both chemical and organic fertilizer materials may be used.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon City’s request.
12. Broadleaf and grassy weeds, insect pests, and plant diseases shall be treated by application of approved pesticides.
13. Damage to lawns and ground cover due to circumstances beyond the Contractor’s control shall be repaired after agreement with the City as to payment for such work.
14. Lawns are to the thatched, scalped, and over-seeded in the Fall.
II. Ground Covers and Shrubs
457
Landscape Maintenance
Agreement
- 7 -
Contractor is expected to perform the tasks listed below:
1. On a monthly basis, prune and trim ground cover plants neatly away from shrubs, trees, walk-ways, walls, and headers.
2. Shrubs shall be pruned to maintain a natural shape and proper size as a continuous operation.
3. Pruning and shaping of shrubs shall be performed only as necessary to maintain the natural form of the plant, to maintain growth within space limitations, and to eliminate damaged or diseased wood.
4. Shrubs shall not be clipped into balled or boxed forms unless required by the design.
5. Ground cover and shrubs shall be kept trimmed and pruned back so as to not obstruct sprinklers, outdoor lights, fire hydrants, and electrical/telephone boxes.
6. Vines on City Hall shall be removed.
7. Damage to ground covers due to circumstances beyond the Contractor’s control shall be repaired after prior agreement with the City as to payment for such work.
8. Plants that are in a state of decline and are dead shall normally be removed if Contractor is satisfied that the property will benefit aesthetically. Contractor must notify the City first, and gain City approval, before plant are removed.
9. Shrub and ground cover areas shall be kept free of broadleaf or grassy weeds, preferably with pre-emergent and/or selective herbicides. Cultivation or hoeing weeds is not permitted.
10. Fertilizer shall be applied seasonally on a programmed and monitored basis or as required to stimulate growth.
11. Contractor shall maintain a log of fertilizer use and provide log to City upon City’s request.
III. Small Trees
Contractor is expected to perform the tasks listed below:
1. Maintain all trees and shrubbery to a measure of 15 feet in height or less.
2. Trimming of trees over 15 feet in height may be performed and invoiced as extra work following written approval by the City. City reserves the right to seek other proposals from other contractors for trimming of trees over 15 feet in height.
3. Trees shall be properly staked and tied as necessary. Tree ties shall be inspected at least three times per year to prevent damage caused by abrasion or constriction.
4. Removal of tree stakes shall be considered as soon as possible to encourage tree development.
458
Landscape Maintenance
Agreement
- 8 -
5. Trees and stumps requiring removal due to storm damage, proximity to buildings, walks, utilities, or other reasons shall be performed as directed and invoiced as extra work following written approval by the City.
6. Contractor shall inspect trees for insects and diseases. Approved chemical sprays shall be applied if required for common and controllable insect and disease infestations. Spraying shall be limited to one application. Additional treatments necessary due to unusual conditions may be invoiced as extra work following written approval by the City. Spraying shall be limited to trees measuring 15 feet or less in overall height.
7. The City may ask that a tree or large shrub be lowered to protect a view. If this requires a non-standard trimming practice that can result in deformity or seriously impact the health of the tree, the ultimate responsibility will be borne by the City.
8. Olive trees shall be sprayed in the spring to reduce the production of olives and shall be performed as part of the monthly service at no additional charge to the City.
9. Contractor shall not be responsible for tree damage caused by tree roots.
IV. Replacement
Contractor is expected to perform the tasks listed below:
1. Comply with the following requirement: any plant material that may expire, due to negligent maintenance procedures, shall be replaced by the Contractor, up to a maximum fifteen-gallon size plant, at no extra cost to the City.
V. Debris Control
Contractor is expected to perform the tasks listed below:
1. On a weekly basis, all lawns, planting beds, and walkways shall be cleaned of papers, bottles, excessive dust, and other types of debris.
2. On a weekly basis, rake and remove leaf debris after tree trimming.
3. As work in each area is completed, the clippings, trimmings, and debris shall be picked up and removed from the property at the end of each workday to leave a clean condition.
VI. Pest Control
Contractor is expected to perform the tasks listed below:
459
Landscape Maintenance
Agreement
- 9 -
1. A pervasive pest infestation that is out of the ordinary (e.g. an influx of snails, whitefly, and lerp psyllid, etc.) requiring repeated pesticide applications may be invoiced as extra work following written approval by the City. Contractor will bear the responsibility to hire a California licensed pest control and fumigation subcontractor when the application of services is deemed necessary.
2. Contractor’s employees and subcontractors shall exercise the proper use of chemical controls and spray equipment and take all established safety precautions.
3. Contractor shall assume all supervision and responsibility for the application of chemicals and insecticides that are used by Contractor’s employees and subcontractors in performing contracted work.
4. Contractor will not be held responsible for children or pets that may ingest pellets, granular products, or treated foliage, unless negligence on the part of the Contractor is the cause.
VII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Continually inspect the irrigation systems for broken and clogged heads, malfunctioning or leaking valves, or any other condition, which hampers the normal operation of the irrigation system.
2. The crew foreman shall manually sequence each automatic irrigation controller on a scheduled basis to ensure that the irrigation system facets are operating properly.
3. Contractor shall replace sprinkler heads damaged by normal landscape maintenance operations at no charge to the City.
4. On a monthly basis, Contractor shall inspect sprinkler heads and make adjustments, if necessary to conserve water and to provide the best possible coverage and least possible spray onto buildings, fences, and tennis courts while conserving water.
5. Contractor will not be held responsible for water damage resulting from sprinkler heads located in close proximity to structures that over-spray in an unavoidable manner.
6. Maintenance crew shall schedule watering area plant material on automatic irrigation controllers in quantities and frequencies consistent with seasonal requirements of the area plant materials.
7. Where practical, watering all vegetation shall be done at night or early morning if the system is automatic, or unless directed otherwise by the City. 460
Landscape Maintenance
Agreement
- 10 -
8. Repairs and/or replacement of automatic irrigation clocks, major valves, and major piping may be performed and invoiced as extra work following written approval by the City.
9. Minor replacement and repairs to sprinkler heads and pipes shall be performed at no additional cost to the City.
10. Maintenance crew must immediately report to the City any vandalism or accidental damage caused by others. Repairs may be made and invoiced as an extra charge following written approval by the City.
11. If the maintenance crew has determined that the automatic irrigation controller has failed or malfunctioned, the City shall be instructed as to location of clocks and backflow valves so that they may be turned off.
12. Contractor shall provide the City with a 24-hour emergency service telephone number and designate a company person to receive emergency calls.
Contractor agrees to respond to City emergency calls during normal business hours (7:30am to 5pm) and during non-business hours (5pm to 7:30am).
13. Contractor shall inspect and clean all drainage swales, grates, and rain gutters on all structures on and leading from the property.
VIII. Irrigation Systems
Contractor is expected to perform the tasks listed below:
1. Special Circumstances. Damage to landscape or irrigation systems caused by others, such as other contractors working on the property, may be repaired and invoiced as extra work following written approval by the City.
2. Stormwater Prevention. Pursuant to the National Pollutant Discharge Elimination System (NPDES) Permit, Public Agencies are required to implement programs to minimize storm water pollution impacts from public agency activities, including from landscape facilities management. Therefore, Contractor shall ensure that no application of pesticides or fertilizers occurs immediately before, during, or immediately after a rain event or when water is flowing off the area to be applied. In addition, Contractor shall not apply any banned or unregistered pesticides or fertilizers.
461
Agenda Item No.: 13.A
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: COMMENT ON THE ADOPTION OF THE 6TH CYCLE HOUSING
ELEMENT, AND PENDING PLAN CERTIFICATION BY THE STATE
(PIEPER)
DATE: October 24, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
462
Agenda Item No.: 14.A
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH,
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: PALOS VERDES PENINSULA LAND CONSERVANCY TOURS OF THE
FIRE FUEL ABATEMENT WORK IN THE PRESERVE COMMISSIONED
BY THE CITY OF ROLLING HILLS
DATE: October 24, 2022
BACKGROUND:
The City of Rolling Hills commissioned fire fuel abatement work in the Preserve since 2019.
To showcase the abatement work to date, city staff requested the Palos Verdes Peninsula Land Conservancy to host tours of the Preserve in the areas of the abatement work. All residents of Rolling Hills are welcome.
The tours are scheduled for November 4, 7, and 10 starting at 9:30 AM. The tour will start at trail next to Fire Station 56 on Crest Road West and will last about an hour. It is recommended that those who plan on attending, should wear proper attire and expect to do some hiking.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
463
Agenda Item No.: 14.B
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: VANESSA HEVENER, SENIOR MANAGEMENT ANALYST
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: ANNOUNCEMENT OF SECOND EMERGENCY NOTIFICATION
EXERCISE SCHEDULED FOR OCTOBER 26, 2022
DATE: October 24, 2022
BACKGROUND:
On August 2, 2022, Staff simulated a mock Peninsula wildfire event and sent out three notifications using Alert South Bay. Alert South Bay is a notification system for the region and allows one agency to communicate across jurisdictional lines and notify its registrants in surrounding agencies.
Residents who received the alerts via text or email were included as a result of their enrollment in either Alert South Bay directly or via the new City's Emergency Information System (EIS). Naturally, emergency notifications function best when they can reach the most people.
Staff also included a link to a survey in the final notification message as well as in a subsequent Blue Newsletter to gain immediate feedback from participants on how the notification exercise worked and was received. Between August 2nd and August 16th, 40 individuals participated in the survey with many provided positive feedback and appreciative that the City conducted the exercise.
DISCUSSION:
The City will conduct a second Emergency Notification Exercise using Alert SouthBay and Reverse 911 on Wednesday, October 26, 2022. Residents can expect to receive three fake alert messages similar to the test scenario the City performed in August. Since the last notification exercise, there were 46 additional residents who registered in the City's EIS.
The final message for the day will incorporate the Reverse 911 system to ensure those with landline phones receive a message as well. Calls will come from the Alert SouthBay phone number: 424-531-9400.
The City will send out a survey following this exercise in order to gain feedback from 464
residents.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
465
Agenda Item No.: 15.A
Mtg. Date: 10/24/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: EMPLOYEE PERFORMANCE EVALUATION
GOVERNMENT CODE SECTION 54957, TITLE CITY MANAGER
DATE: October 24, 2022
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
466