1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF OCTOBER 24, 2022
RECOMMENDATION: Approve.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, October 24, 2022
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1304 Next Ordinance No. 380
CL_AGN_221024_CC_AffidavitofPosting.pdf
1 7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: OCTOBER 10, 2022 RECOMMENDATION: Approve as presented.
7.D. PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR SEPTEMBER 2022
RECOMMENDATION: Receive and file.
7.F. RECEIVE AND FILE CEQA FINDINGS ON THE CREST ROAD EAST AND
EASTFIELD DRIVE ELECTRIC UTILITY UNDERGROUNDING PROJECTS RECOMMENDATION: Receive and file CEQA findings on the Crest Road East and Eastfield Drive Electric Utility Undergrounding Projects.
7.G. ACCEPT BID PROPOSAL FROM EC CONSTRUCTION FOR EMERGENCY STORM DRAIN REPAIR AT 3 MIDDLERIDGE LANE NORTH; ADOPT BY RESOLUTION NO. 1312 APPROVING THE EMERGENCY WORK; ADOPT BY RESOLUTION NO. 1313 AUTHORIZING A BUDGET MODIFICATION OF $40,503.00; DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION
CONTRACT AND AUTHORIZE THE CITY MANAGER TO EXECUTE
RECOMMENDATION: Adopt Resolution No. 1312 for emergency work; Adopt Resolution No. 1313 for budget modification and appropriate $40,503.00 from the General Fund Reserves to Fund 40 for the repair; Direct City Attorney to finalize a construction contract and authorize the City manager to execute.
7.H. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH S&K
CONSULTING SERVICES TO EVALUATE EXISTING CITY HALL HEATING,
VENTILATION AND AIR CONDITIONING (HVAC) AND PROVIDE AN
ENGINEERING DESIGN TO CONSTRUCT A WORKING SYSTEM FOR A NOTTO-EXCEED FEE OF $25,100; ADOPT BY RESOLUTION NO. 1315 AUTHORIZING A BUDGET MODIFICATION OF $25,100
RECOMMENDATION: Adopt Resolution No. 1315 and approve as presented.
7.I. UPDATE ON THE REPLACEMENT OF THE THREE RAIL FENCE, LOCATED CL_MIN_221010_CC_F.pdf
CL_AGN_221024_CC_PaymentOfBills.pdf
CL_AGN_221024_Tonnage Report.pdf
Hahn_Rule 20A Donation Approval.pdf
CL_AGN_221024_CC_NOE_CrestRoadEast_EastfieldUndergrounding.pdf PW_DRA_221017_ECC_EmergencyEstimate_3MiddleridgeLaneN.pdf ResolutionNo1312_EmergencyStormDrainRepair_3MiddleridgeLaneN.pdf ResolutionNo1313_EmergRepairs_3Middleridge_BudgetAmendment.pdf CA_AGR_221024_ECC_EmergencyContract_3MiddleridgeLaneN.pdf ResolutionNo1315_HVAC_SKConsulting_BudgetAmendment.pdf
CA_AGR_221024_SKConsulting_HVAC_Design_signed.pdf
2 ADJACENT TO PORTUGUESE BEND ROAD NEAR THE MAIN GATE
RECOMMENDATION: Receive and file.
8. EXCLUDED CONSENT CALENDAR ITEMS
9. COMMISSION ITEMS
10. PUBLIC HEARINGS
10.A. RE-ADOPT THE SAFETY ELEMENT TO INCORPORATE THE CITY'S LOCAL HAZARD MITIGATION PLAN IN ACCORDANCE WITH ASSEMBLY BILL 2140 RECOMMENDATION: Re-adopt the Safety Element to incorporate the City's Local Hazard Mitigation Plan in accordance with Assembly Bill 2140.
11. OLD BUSINESS
11.A. RECEIVE FEEDBACK FROM CAL WATER ON THE OUTDOOR SIREN
PROJECT, AND APPROVE THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS IN THE AMOUNT OF $6,095
FOR SITING VIABLE OUTDOOR SIREN POLE LOCATIONS
RECOMMENDATION: Receive report and approve the Second Amendment to the Professional Services Agreement with HQE Systems in the amount of $6,095 for siting viable outdoor siren pole locations.
11.B. CONSIDER ADDITIONAL IMPROVEMENTS TO COURT 1 REQUESTED BY THE
TENNIS CLUB AND THE ROLLING HILLS COMMUNITY ASSOCIATION, AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Consider request and provide direction to staff.
12. NEW BUSINESS
12.A. FISCAL YEAR 2022-23 INTERIM FINANCIAL STATEMENTS FOR THE 1ST QUARTER ENDED SEPTEMBER 30, 2022
RECOMMENDATION: Accept the FY 2022-23 Interim Financial Statements for the 1st Quarter Ended September 30, 2022.
12.B. RECEIVE AND FILE THE CALIFORNIA WATER QUALITY CONTROL BOARD
LOS ANGELES REGION CONDITIONAL APPROVAL OF THE PALOS VERDES
PENINSULA ENHANCED MANAGEMENT PROGRAM (EWMP)
ResolutionNo1314_SafetyElementAmended-c1_D.pdf
ResolutionNo1291_SafetyElement_E.pdf
PL_GPN_221024_Safety Element_Amended_AB2140_LHMP_footnote.pdf PL_GPN_221024_Safety Element_Amended_HighlightedFootnoteLHMP_3pgs.pdf 2022-19_PC_Resolution_SafetyElementAmended-c1_F.pdf
CL_AGN_CC_221024_Siren Locations_CalWater.pdf
CL_AGN_CC_221024_ScopeOfWork2_HQE 221020.pdf
CL_AGN_221020_CC_PSA_HQE_Amendment02.pdf
CL_AGN_221024_CC_RHCA_Letter_TennisCourts.pdf
CL_AGN_221024_CC_FY22-23_Q1_InterimFS_GF_Expenditures.pdf CL_AGN_221024_CC_FY22-23_Q1_InterimFS_GF_Revenues.pdf
CL_AGN_221024_CC_FY22-23_Q1_InterimFS_OtherFunds_Revenues&Expenditures.pdf 3 RECOMMENDATION:
Receive and file.
12.C. INTRODUCE BY TITLE ONLY ORDINANCE NO. 380, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.32 TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO STORM WATER AND POLLUTION CONTROL. FOR INTRODUCTION AND FIRST READING.
RECOMMENDATION: Waive first reading and introduce Ordinance No. 380, amending Chapter 8.32 to the Rolling Hills Municipal Code relating to storm water and pollution control.
12.D. CONSIDER AND APPROVE THE TRAFFIC COMMISSION'S ACTIONS ON SEPTEMBER 29, 2022, INCLUDING TRAFFIC IMPROVEMENTS FOR JOHNS
CANYON ROAD TO ADDRESS RESIDENT CONCERNS
RECOMMENDATION: Approve street improvements on Johns Canyon Road as recommended by the Traffic Commission, approve the budget amendment to fund the improvements, and receive and file the other actions taken by the Traffic Commission.
12.E. CONSIDER STAY GREEN INC. TO PROVIDE LANDSCAPING SERVICES FOR
THE CITY HALL CAMPUS AND DIRECT STAFF TO PREPARE A
PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION: Approve staff recommendation to select Say Green Inc. as the new City Hall Campus Landscape Maintenance provider and direct staff to prepare a professional services agreement.
13. MATTERS FROM THE CITY COUNCIL
13.A. COMMENT ON THE ADOPTION OF THE 6TH CYCLE HOUSING ELEMENT,
AND PENDING PLAN CERTIFICATION BY THE STATE (PIEPER)
RECOMMENDATION: Receive comment from Councilmember Jeff Pieper.
14. MATTERS FROM STAFF
14.A. PALOS VERDES PENINSULA LAND CONSERVANCY TOURS OF THE FIRE
FUEL ABATEMENT WORK IN THE PRESERVE COMMISSIONED BY THE CITY
OF ROLLING HILLS
CL_AGN_221020_CC_PVP_WMP_ConditionalApproval.pdf
CL_ORD_380_Stormwater_D.pdf
PW_NPDES_MS4_RHMC_Chapter_8.32_Stormwater(FinalDraft2)redline.pdf CL_RES_2022-18_PC_Resolution_StormwaterOrdinance_E.pdf
CO_TRC_Attachment A - Email from Smith 062122.pdf
CO_TRC_Attachment B - Memo from City Traffic Engineer 091922.pdf CO_TRC_Attachment C - Johns Canyon Rd Updated Estimate.pdf CO_TRC_Attachment D - Collission Report from Sheriffs for 5 years 083022.pdf CO_TRC_Aug 2022 RH Traffic.pdf
PW_LND_220920_StayGreen_Proposal.pdf
PW_LND_220822_RFP_LandscapeMaintenanceServices_F_A.pdf
4 RECOMMENDATION: Receive and file.
14.B. ANNOUNCEMENT OF SECOND EMERGENCY NOTIFICATION EXERCISE SCHEDULED FOR OCTOBER 26, 2022
RECOMMENDATION: Receive and file.
15. RECESS TO CLOSED SESSION
15.A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957, TITLE CITY MANAGER
RECOMMENDATION: Conduct City Manager Performance Evaluation.
16. RECONVENE TO OPEN SESSION
17. ADJOURNMENT
Next regular meeting: Monday, November 14, 2022 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5