Minutes
CALIFORNIA Rolling Hills City Council
Monday, October 24, 2022
Regular Meeting 7:00 p.m.
CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Black presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mirsch, Mayor Pro Tem Wilson, Mayor Black Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager Patrick Donegan, Deputy City Attorney
John Signo, Planning & Community Services Director
Vanessa Hevener, Senior Management Analyst
PLEDGE OF ALLEGIANCE - Mayor Black
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS - NONE
BLUE FOLDER ITEMS (SUPPLEMENTAL)
6. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Jim Aichele, Jim Partridge
7. CONSENT CALENDAR
7.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF OCTOBER 24, 2022
7.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
7.C. PULLED BY COUNCILMEMBER DIERINGER
7.D. PAYMENT OF BILLS
7.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR SEPTEMBER 2022
7.F. RECEIVE AND FILE CEQA FINDINGS ON THE CREST ROAD EAST AND EASTFIELD DRIVE
ELECTRIC UTILITY UNDERGROUNDING PROJECTS
7.G. PULLED BY COUNCILMEMBER DIERINGER
7.H. PULLED BY COUNCILMEMBER DIERINGER
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
7.l. PULLED BY COUNCILMEMBER MIRSCH
Motion by Mayor Pro Tem Wilson, seconded by Councilmember Pieper to approve Consent Calendar, excluding Items 7C, 7G, 7H and 7l. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
8. EXCLUDED CONSENT CALENDAR ITEMS
7.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: OCTOBER 10, 2022 Motion by Councilmember Dieringer, seconded by Councilmember Mirsch to 1) amend the first motion's language of item 12.A in the October 10" minutes to the following: "Motion by Councilmember Pieper, seconded by Mayor Pro Tem Wilson to find that emergency repairs were needed to the storm drain segment 122225 on 3 Middleridge Lane North based on the risk of impairment of property;" and 2) revise the friendly amendment in Item 12.B to say "...any work would be consistent with the ADA design..." Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
7.G. ACCEPT BID PROPOSAL FROM EC CONSTRUCTION FOR EMERGENCY STORM DRAIN REPAIR AT 3 MIDDLERIDGE LANE NORTH; ADOPT BY RESOLUTION NO. 1312 APPROVING THE EMERGENCY WORK; ADOPT BY RESOLUTION NO. 1313 AUTHORIZING A BUDGET MODIFICATION OF $40,503.00; DIRECT THE CITY ATTORNEY TO FINALIZE A
CONSTRUCTION CONTRACT AND AUTHORIZE THE CITY MANAGER TO EXECUTE Motion by Councilmember Mirsch, seconded by Councilmember Pieper to approve as presented and correct the compensation amount in the emergency contract to reflect $40,503.00. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
7.H. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH S&K CONSULTING SERVICES
TO EVALUATE EXISTING CITY HALL HEATING, VENTILATION AND AIR CONDITIONING (HVAC) AND PROVIDE AN ENGINEERING DESIGN TO CONSTRUCT A WORKING SYSTEM FOR A NOT-TO-EXCEED FEE OF $25, 100; ADOPT BY RESOLUTION NO. 1315 AUTHORIZING A BUDGET MODIFICATION OF $25,100
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve as presented and add the following language to section 1 (Scope of Services) "Any design shall be consistent with any preliminary design of the ADA improvements." Motion carried with the following vote:
AYES: Dieringer, Pieper, Wilson, Mayor Black
NOES: Mirsch
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
7.I. UPDATE ON THE REPLACEMENT OF THE THREE RAIL FENCE, LOCATED ADJACENT TO
PORTUGUESE BEND ROAD NEAR THE MAIN GATE
Presentation by Elaine Jeng, City Manager
Public Comment: Beth Howell, Judy Martin, Stacy Markulis Motion by Councilmember Mirsch, seconded by Councilmember Pieper to receive and file with City Council comments made to be taken into consideration by staff. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
9. COMMISSION ITEMS - NONE
10. PUBLIC HEARINGS
10.A. RE-ADOPT THE SAFETY ELEMENT TO INCORPORATE THE CITY'S LOCAL HAZARD MITIGATION PLAN IN ACCORDANCE WITH ASSEMBLY BILL 2140
Presentation by John Signo, Planning & Community Services Director Motion by Councilmember Pieper, seconded by Councilmember Dieringer to re-adopt the Safety Element to incorporate the City's Local Hazard Mitigation Plan in accordance with Assembly Bill 2140. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to Item 12.B. Without objection, so ordered.
12. NEW BUSINESS
12.B. RECEIVE AND FILE THE CALIFORNIA WATER QUALITY CONTROL BOARD LOS ANGELES
REGION CONDITIONAL APPROVAL OF THE PALOS VERDES PENINSULA ENHANCED
MANAGEMENT PROGRAM (EWMP)
Presentation by Vanessa Hevener, Senior Management Analyst and Kathleen McGowan, Consultant Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to Item 12.A. Without objection, so ordered.
12.A. FISCAL YEAR 2022-23 INTERIM FINANCIAL STATEMENTS FOR THE 1ST QUARTER ENDED SEPTEMBER 30, 2022
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
Presentation by Robert Samario, Finance Director
Motion by Mayor Pro Tem Wilson, seconded by Councilmember Dieringer accept the FY 2022-23 Interim Financial Statements for the 1s' Quarter ended September 30, 2022. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to Item 12.C. Without objection, so ordered.
12.C. INTRODUCE BY TITLE ONLY ORDINANCE NO. 380, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.32 TO THE ROLLING HILLS MUNICIPAL CODE RELATING TO STORM WATER AND POLLUTION CONTROL. FOR
INTRODUCTION AND FIRST READING
Presentation by John Signo, Planning & Community Services Director and Kathleen McGowan, Consultant Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Wilson to waive first reading and introduce Ordinance No. 380. Amending Chapter 8.32 to the Rolling Hills Municipal Code relating to storm water and pollution control. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12.D. CONSIDER AND APPROVE THE TRAFFIC COMMISSION'S ACTIONS ON SEPTEMBER 29, 2022, INCLUDING TRAFFIC IMPROVEMENTS FOR JOHNS CANYON ROAD TO ADDRESS
RESIDENT CONCERNS
Presentation by John Signo, Planning & Community Services Director and Vanessa Munoz, Traffic Engineer Public Comment: Jim Aichele, Arun Bhumitra
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Wilson to notify residents on Johns Canyon Road, Morgan Lane, Chestnut Lane and Storm Hill Lane (by phone, email and mail with a copy of the engineer's recommendations in order to solicit responses) that this item will again be agendized for the November 14, 2022 meeting. Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
12.E. CONSIDER STAY GREEN INC. TO PROVIDE LANDSCAPING SERVICES FOR THE CITY HALL
CAMPUS AND DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES AGREEMENT Presentation by Elaine Jeng, City Manager
Public Comment: Sean Bennett, Martin McKenna
November 14, 20i met Dian er, e coile dou dil wir Bore en rison to con the tail in to the
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
comparison spreadsheet and all information that went into the selection and recommendation process.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
Mayor Black moved to Item 11.A. Without objection, so ordered.
11. OLD BUSINESS
11.A. RECEIVE FEEDBACK FROM CAL WATER ON THE OUTDOOR SIREN PROJECT, AND
APPROVE THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS IN THE AMOUNT OF $6,095 FOR SITING VIABLE OUTDOOR SIREN POLE
LOCATIONS
Presentation by Vanessa Hevener, Senior Management Analyst Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Councilmember Mirsch directing staff approving up to 20 hours of technical service with HQE to determine next steps related to determining feasibility of potential City or Cal Water sites as proposed. Motion carried with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson
NOES: Mayor Black
ABSENT: None
11.B. CONSIDER ADDITIONAL IMPROVEMENTS TO COURT 1 REQUESTED BY THE TENNIS CLUB
AND THE ROLLING HILLS COMMUNITY ASSOCIATION, AND PROVIDE DIRECTION TO STAFF Presentation by Elaine Jeng, City Manager
Public Comment: Alfred Visco
Motion by Mayor Pro Tem Wilson, seconded by Councilmember Dieringer directing Councilmember Pieper to communicate to the Rolling Hills Community Association, the Council's support for the modification requests outlined as follows:
• Expanding the court footprint by 5 feet to be 120' × 60*; • Ensuring the corner cutoff design from the ADA Improvement plans was removed; • Modifying the fencing along the west side for better spectator viewing by lowering the fence height from 10 feet to 3 feet;
• Adding acoustical treatments to the fencing and/or add fencing along the property line with acoustical treatments, and
• Adding entrance gates at the 60' mark alongside the new patio treatment • The RHCA shall take the lead on the project and be responsible for the costs of the project.
Motion carried unanimously with the following vote:
AYES: Dieringer, Pieper, Mirsch, Wilson, Mayor Black
NOES: None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
Mayor Black moved to Item 13.A. Without objection, so ordered.
13. MATTERS FROM THE CITY COUNCIL
13.A. COMMENT ON THE ADOPTION OF THE 6TH CYCLE HOUSING ELEMENT, AND PENDING
PLAN CERTIFICATION BY THE STATE (PIEPER)
Councilmember Pieper expressed some thoughts on the Housing Element and current concerns other municipalities are experiencing.
Councilmember Dieringer requesting agendizing a discussion about LA County's proposed Land Bank for November 14, 2022.
14. MATTERS FROM STAFF
14.A. PALOS VERDES PENINSULA LAND CONSERVANCY TOURS OF THE FIRE FUEL ABATEMENT
WORK IN THE PRESERVE COMMISSIONED BY THE CITY OF ROLLING HILLS Planning & Community Services Director John Signo reported on the dates for the tours.
14.B. ANNOUNCEMENT OF SECOND EMERGENCY NOTIFICATION EXERCISE SCHEDULED FOR OCTOBER 26, 2022
Christian Horvath, City Clerk / Executive Assistant to the City Manager reported on the upcoming Alert South Bay Citywide Emergency Notification exercise.
15. RECESS TO CLOSED SESSION
Mayor Black recessed the City Council to Closed Session at 10:40 p.m.
15.A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957, TITLE
CITY MANAGER
16. RECONVENE TO OPEN SESSION
The City Council reconvened to Open Session at 12:10 a.m. on October 25, 2022 and there was no reportable action.
17. ADJOURNMENT: 12:10 A.M.
Hearing no further business before the City Council, the meeting was adjourned in memory of resident Ann Carley at 12:10 a.m on October 25, 2022. The next regular meeting of the City Council is scheduled to be held on Monday, November 14, 2022 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022
Respectfully submitted,
Christian Horvath, City Clerk
Approved,
MINUTES - CITY COUNCIL MEETING
Monday, October 24, 2022