Photo 1 - Upstream 18”CMP at STA 8+17 (right side of photo) Photo 2 - (2) Sink holes were within 16 LF n/o catch basin at upstream 24”CMP at STA 7+84 (left side of photo). STA 7+84.
Photo 3 - Sink holes were outside of the roadway and behind Photo 4 - Closest sink hole to catch basin was about 3’ in AC rolled curb. diameter and about 8’ deep (bottom of SD).
Photo 5 - Third party reports were reviewed in City Hall Photo 6 - Video clips were reviewed to determine length of for condition at bottom of CMP (5-7 pos. at flow line). corroded CMP from station to station. 368
369
design smarter. build better.
300 S. Harbor Blvd.
Suite 814
Anaheim, CA 92805
(714) 533.3050
www.oe-eng.com
Attention: Elaine Jeng, P.E., City Manager November 9th, 2022 No. 2 Portuguese Bend
Road Rolling Hills, Ca 90274
SUBJECT: REQUEST FOR PROPOSALS for CAPITAL IMPROVEMENTS CONSTRUCTION
AND GENERAL INSPECTION SERVICES
Onward Engineering (OE) is pleased to submit this proposal to the City of Rolling Hills to provide as-needed construction and general inspection services. OE has been providing professional services since 2004, and over the years, we have fine-tuned our approach to public works projects. We have a lot of experience working in Cities with a vocal and involved community, including the nearby Cities of Rancho Palos Verdes, Torrance, Lomita, Long Beach, Redondo Beach, Hermosa Beach and Manhattan Beach. Our team has also worked closely with other equestrian-centric Cities such as La Habra Heights and Orange Park Acres (City of Orange).
When we provide construction inspection services on projects, maintaining a positive public perception is paramount to project success. We apply multiple mediums for community coordination. OE’s real-time project maps, informational web page, enhanced public notices, and a customized telephone hotline allows stakeholders to understand the project, check on its status, and communicate any concerns. This is especially important in communities where the public is heavily involved and wants to stay informed.
Additionally, organization and safet y are a chief concern. This star ts with preparing detailed repor ts and photo diaries. OE will utilize Orange Vest, an application that we built ourselves. Our proprietary construction tool Orange Vest© allows us to document work in real-time, and have those quantities, materials, labor, and equipment automatically update Quantity Sheets, Earned Value Charts, Cost Over Time Charts, Quantity Over Time Charts, and Percent Complete Over Time Charts. It also allows us to proactively monitor bid items that are nearing 75% complete and keep track of any overages. The Orange Vest© Application also allows us to generate Field Notifications, manage Punch-Lists, automatically generate Weekly Statement of Working Day reports, and manage Potential Change Orders, Unit Price Change Orders, and Change Orders. The value of this tool is unprecedented. It took our team over 5 years to develop, and it includes input from former County, City, and Public Works Professionals and Supervising Inspectors.
OE proposes a bench of Construction Inspectors who are highly qualified with many years of experience who are the heart of our business and are ready to handle any project to success. We train our staff in maintaining open and responsive lines of communication with our clients. OE is committed to raising the bar in providing customized consulting services to public agencies. We credit our success working with agencies to our standards of preparedness, initiative, honesty and transparency; our emphasis on maintaining open lines of communication with the City; our embrace of technology based tools which enable speed and accuracy; our refined and proven approaches and methodologies to the project process, and most importantly our highly qualified team members.
I would like to thank the City of Rolling Hills for the opportunity to submit our qualifications. I will be the firm representative and remain as the primary contact for the duration of the contract. If you have any questions, or would like any additional information, please feel free to contact me by phone at: (714) 533-3050, or by email at: [email protected]. We look forward to a successful relationship with the City of Rolling Hills and we thank you for the opportunity to serve.
Thank you,
Majdi Ataya, PE
President, Onward Engineering
370
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
2 project understanding
The City of Rolling Hills is seeking Construction and General Inspection Services to assist with the following:
EMERGENCY STORM DRAINPIPE REPAIR AT 3 MIDDLER IDGE LANE NORTH
TRAFFIC IMPRO VEMENTS APPROVED BY THE CITY COUNCIL
GENERAL INSPECT IONS ON AN AS-NEEDED BAS IS
This assignment is unique because it will require close coordination with the Rolling Hills Community Association (RHCA) since they manage the roadways withing the City boundaries and is the operator of the City-owned leased properties. This means that a firm that can be flexible and responsive is essential to avoiding logjams and delays when coordinating with more than one stakeholder. Onward Engineering is run by Majdi Ataya, a former Director of Public Works and City Engineer in the City of La Habra and La Habra Heights. He understands how to keep projects moving and how to hold Contractors accountable during construction. task 1 3 middleridge lane north
OE will serve as the City’s construction inspector for the emergency repair at 3 Middleridge Lane North, slated to start on November 14, 2022 and anticipated to be completed by November 30, 2022. Our Construction Inspector will provide site inspections to check that the Contractor meets construction documents, industry standards and practices, safety measures per CalOSHA, NPDES (stormwater) requirements for a construction site, applicable city codes, and will provide inspection reports to the City on a weekly basis, although they will be available in real-time to the City to check at any point. task 2 traffic improvement inspect ions
OE will serve as the City’s construction inspector for traffic improvements approved by the City Council.
The Los Angeles County Public Works via the City’s General Services Contract will implement majority of traffic improvements in Rolling Hills. Provide inspections to ensure contractor meets construction documents, industry standards and practices, safety measures per CalOSHA, NPDES (stormwater) requirements for a construction site, applicable city codes, and provide inspection reports to the City on a weekly basis, although they will be available in real-time to the City to check at any point. Michael Nguyen and Timothy Stanley will be the two main inspectors for this task as they have a plethora of experience on traffic improvement projects.
task 3 easement & general inspect ions
OE will serve as the City’s Construction inspector for the construction activities in the easement, on an as-needed basis. Provide inspection repor ts to the City as appropriate. This task would include responding to residents’ inquiries, conducting site visits to private proper ties in connection with activities in the easement. OE has provided similar services to multiple Cities including the City of Diamond Bar, City of Brea, and City of La Habra Heights.
OE will meet with City staff as needed, and our fee assumes a maximum of ten meetings over a 12-month period.
Note:
371
JOB CONTROL DOCUMENTS
• Project Schedule
• Bid Schedule
• Weekly/Bi-Weekly Status Reports
• Weekly Statements of Working Days
• Construction Change Orders
• Monthly Construction Payments
• Certified Payroll Records
• Labor Compliance Documents
PROJECT RECORDS
• DCRs & RFIs
• Correspondence/Submittals
• CCOS & Progress Reports
• Lab & Field Test Reports
• Materials Delivery Tickets
• Compliance Certification
• Progress Reports/Photos
• Meeting Minutes
• Guarantees/Certifications
• Affidavits/Leases/Easements
construction management & inspection scope of work
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
3 PHASE
2 CONSTRUCTION
TASKS DELIVERABLES
WEEKLY MEETINGS meeting agenda & minutes
status reports
COMMUNITY
COORDINATION
community coordination records
discussion notes
date of discussions
actions taken
CONSTRUCTION
INSPECTION
daily reports
working day statements
daily photo diary
raw image files & video
digital files
TRAFFIC CONTROL traffic control notes
JOB SAFETY
COMPLIANCE safety infraction reports
CHANGE
ORDERS
change order notes
verify accurate records quantities
verify records back-up
LABOR COMPLIANCE employee interview
forms & reports
MATERIALS
TESTING testing reports
CONSTRUCTION
DOCUMENTATION
(see job control documents and
project records)
WATER QUALITY
SWPPP
PHASE
1 pre-CONSTRUCT ION
TASKS DELIVERABLES
PRE-CONSTRUCTION
MEETING
meeting minutes
meeting agenda
CONSTRUCTABILITY
REVIEW
RFI
COORDINATION assist RFI review
PHASE
3 post-CONSTRUCT ION
TASKS DELIVERABLES
FINAL WALK THROUGH
& INSPECTION
ASBUILT
PLANS
IOR red - lines
PUNCH
LISTS
preliminary punch list
final punch list
NON-COMPLIANCE
ITEMS non-compliance notes
COMPLETION
RECOMMENDATIONS
completion recommendations
final report of completion
final punch list
FINAL
PAYMENT
REQUESTS
payment recommendations
forms & reports
SUBMIT PROJECT FILES
LABOR COMPLIANCE notes
372
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
4 PUBLIC OUTREACH
Having a plan for minimizing interruption, garnering public support, and maintaining a positive public perception throughout construction is critical to the overall success of a project. As such, we place an emphasis on public outreach and the dissemination of project information to affected stakeholders. We inform the public because it translates to less complaints, safer construction sites, and a smooth construction schedule. telephone hotline
The Communit y of Rolling Hills will be provided with a telephone hotline operating as the primar y project contact number for the duration of the project life cycle. Call logs with caller information, time of call, and voice-mail can easily be tracked, generated and saved. Upon setup, callers are greeted by a brief pre-recorded introduction, af ter which a vocalized menu will offer helpful project information (ie. street closures, parking restrictions and schedule changes) with the option to be routed to a task specific staff member. This system is customizable, and it works even if phases are handled by different consultants, where the contact person can be changed throughout the course of a project. This means less headaches for the City, and it provides peace of mind to the community, knowing the option to voice their concerns and obtain information is a phone call away. publ ic notices
O E p r o d u c e s , s u p p l i e s , p o s t s ,
d i s t r i b u t e s a n d u p d a t e s a l l
public notices (PDFs)that provide
pertinent project information and
updates to neighborhood residents
directly ef fected by project and
construction activities, which we
will prepare for the Contractor on
behalf of the City and distribute to
the residents.These notices are a
great way for residents to be made
aware of the project, to be informed
of set dates and events and what is
going on in, near and around their
neighborhood, to actually read the
notices, and to follow any driving
or parking restrictions.
informative web pages
OE offers informative web pages hosted on a separate sub-domain linked directly to the City’s website.
This allows OE to directly produce and update project information and updates, and dynamic maps (shown on the following page) without requiring City time and resources through the process. The website also includes public notices (PDFs, as shown above). web page sample
373
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
5 interactive web maps
OE supplies interac tive and dynamic maps to keep the public informed. S takeholders can access our maps online for updates on detours, phasing, temporar y parking, street closures, and general project information. OE manages and updates the site and content in real-time in accordance with City requirements. This provides the City with easy-to-access content for oversite and to disseminate valuable information.
Casa Loma Dr
Gold Rush Dr
San Leandro Dr
S Diamond Bar Blvd
Golden Springs Dr
Palomino Dr.
Armitos Pl
Prospect Valley Dr
Ballena Dr
Pomona Fwy
orange vest application
Orange Vest © is a proprietary tool (web application and iOS application) which streamlines and organizes construction documents, built with the inspection team in mind. Orange Vest allows the CM and Inspector to document work in real-time, and to have field quantities, materials, labor, and equipment automatically update Quantity Sheets, Earned Value Charts, Cost Over Time Charts, Quantity Over Time Charts, and Percent Complete Over Time Charts. It also allows the team to proactively monitor bid items that are nearing 75% complete and keep track of any overages.
The Orange Vest © application allows users to generate Field Notifications (Incident Reports), manage Punch-Lists, automatically generate Weekly Statement of Working Day reports, manage Potential Change Orders, Unit Price Change Orders, and Contract Change Orders. On the Construction Management side, it allows users to review and approve/reject submittals and respond to RFIs.
The value of this tool is unprecedented. It took our team over 4 years to develop, and it includes input from former County, City, and Public Works Professionals and Supervising Inspectors.
The following pages showcases further details, features and usages of this tool.
To view project pages and map, please visit:
www.oe-eng.com/dbarea5
374
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
6 list of features
View project dashboard, prepare comprehensive daily reports, automatically generate weekly statement of working days, view product quantities to approve progress payments, prepare change order leveraged by real team data, access project files, sign and countersign reports, file field notifications and incident reports, submit and review construction submittals, prepare and respond to requests for information, and more. dashb oard at a glance
The project dashboard gives you a quick look at the project’s progress, so you know at a glance how many days are remaining, whether or not any daily reports are missing or incomplete, how much time has elapsed, the estimated earned value (automatically updated with each published daily report), the weather forecast that includes an hour-byhour breakdown, and charting tools to dive deeper on the project’s numbers. 375
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
7 dashboard: In-Depth
The project dashboard has three charts currently available: cost over time, which can be viewed for the project as a whole, or specifically for up to 3 bid items at a time; the quantity over time chart, showing both the cumulative & the day/week/month totals for the project as a whole or as individual bid items; the percent complete over time chart, which can be viewed for the project or for individual bid items (up to 3 at a time). rfi module
Traditionally, with Requests for information (RFI), questions would be fragmented across platforms for each phase of a project-platforms on email, hard copy, scanner, tex t, and over the phone. The RFI Module in Orange Vest offers centralized request features, and allows for direct response, for either the user, or via a public link, when submitting an RFI. It can be marked as Normal, Expedited, or Critical. PDF's are also attachable to the RFI if needed. The app then sends an email notification to the Construction and Project Manager of the RFI submission. Any responses will go directly back to the RFI sender. The system will also give priority alerts to the PM/CM in order to address expedited and critical RFIs first. Orange Vest is automated to generate a PDF of the RFI information, and to update the PDF any time an answer is entered. The system also auto-generates a PDF log of the RFIs. 376
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
8 subm ittal module
The Submittal Module is for submitting documentation of materials and processes indended for use during construction. It accepts PDFs either through the app or as a public link, either as a new submittal, or as a follow-up to a previous submittal. A notification is then sent to the PM/CM for review. A visible "stamp" icon enables the user to mark up the PDF within the app utilizing a set of markup tools. A status option can then be selected for the PDF, to either "Approved-No Exceptions Taken", "Approved-Make Corrections Noted", "Rejected", "Rejected-Revise & Resubmit", or "Rejected-Submit Specified Item". Then a cover page is auto-generated for that marked up document, which includes an entire tracking history for that Submittal as well as a digital stamp with signature. The system also auto-generates a PDF log of Submittals (both pending and reviewed).
daily reporting
The daily report is the brains of the application. We built our app with the inspector in mind, as the inspector is the eyes and ears of the project. The daily report dashboard gives the inspector his daily information at a glance. The top bar allows the inspector to jump into work performed (to track labor, equipment, and quantities completed), PCO (potential change orders), notes, tickets, punch list, and weekly recap. 377
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
9 bid itemization
Adding a bid item is easy, and it takes all the guess work out of it. No more typos or inaccurate bid items. These are pulled directly from the bid sheet which is uploaded to the system as a CSV file (or manually input). Once a bid item is in, you are ready to add labor and equipment hours to it, or to add quantities performed that day. project classifications
Once you add a bid item, assigning labor and equipment is a breeze. Just select the classification, and the system will filter only the personnel and equipment that fit that classification. You only need to type out the name and description once, and it is available throughout the project. If you prefer to put the name and description first, you can do that and the system will show you a list of classifications assigned to that person and equipment. 378
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
10 notation
Notes are easy to input. They can be formatted & rearranged. You can use voice tex t to dictate your notes when you are in a rush. Then you can edit those notes later if needed. You can also assign notes specifically to a bid item, or you can type them out as general notes.
photos management
Photos can be easily snapped from within the app, or uploaded from the photo library. Add photos, caption them, and rearrange to tell a visual story. No more fumbling to format or organize photos. Let ORANGE VEST© do it for you. Also, the system captures as many photos as you take. You can take 30 photos and only include 8 in the daily report, and the 22 that are not included will automatically be saved as separate image files. 379
Section 1: Understanding of the Scope of Work
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
11 quantity module
The quantity module shows you the quantities for any period of time. You can view the quantities for the “prior period”, “to date:”, or “remaining”. Tapping the bid item provides a drop-down menu showing the breakdown of that bid item. qty module breakdown
The quantity module breakdown shows you the quantities performed for any period selected, along with a breakdown of every day where a daily report recorded work for that bid item. 380
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
12 CHRIS BOREN
level I & II:
experience:
Public Works Inspector-Calgary Capital
Improvement Projects,
Federal Funding, Caltrans Coordiination,
Nuclear Densometer
PRINCIPAL-IN-CHARGE
VP & OPERATIONS MANAGER
MICHAEL NGUYEN
aa: Industrial Technology, CalPoly Pomona
60 units: Mechanical Engineering, CalPoly Pomona
16 years: Public Works Inspector, County of Orange
JOE ZAMARRIPA
cert: Public Works Inspection,
-Santiago Canyon College
CARLOS LOPEZ
aa: Civil Engineering Technology, LA College
4 years: Supervising Construction Inspector,
-County of Orange
16 years: Senior Construction Inspector,
-County of Orange
MARK LUERA
classes: Public Works Interpretation
& Estimation, Citrus College
ROBERT VALLE, QSP, CISEC
qsp: Qualified Stormwater Pollution Prevention
Plan Practitioner #26670
cisec: CERTIFIED Inspector: Sediment
& Erosion Control #2075
30 yrs: Public Works Inspector, County of Orange
TIMOTHY STANLEY
courses: Public Works Inspection, Business
Administration & Computer Technology
caltrans: CERTIFIED 375: AC Pavement In-Place
Density | 201: Sample Preparation | 539:
Concrete Sampling | 533: Ball Penetration
JEFF EATON, QSP
3 yrs: Studies & Computer Science, CSUF, 2004
as: Construction Management,
-Santiago Canyon College
qsp: Qualified Stormwater Practitioner
RASHID SYED, MPA
bs: Civil Engineering, -Hyderabad Polytech Institute
ba: Public Administration,
-California State University, Long Beach
mpa: Public Administration,
-California State University, Long Beach
JAMES FREY
17 yrs: Public Works Inspection Experience
Outside Construction Technician
JORGE ROQUE
degree: Civil Engineering, Instituto Tecnologico
Centro Americano, El Salvador
CHARLES "CHUCK" STAGNER
experience: Bannaoun Eng., Inc., Chatsworth, CA.
Uhler Construction, Lake Forest, CA.
Alliance Street Works, Anaheim, CA.
construction inspectors
ELMOTASIM OSMAN
bs: Civil Construction Engineering,
Indiana State University, 1987
certified: Managing Safety in Construction, IOSH
AutoCAD, Society of Engineers
ADOSH Health/Safety, AZ Industrial
Commission
Environment Safety, Parsons E.S.
Soil Testing & Mechanic, AL Ain University
ATSSA, Phoenix, AZ
MAJDI ATAYA, PE
BS: Civil Engineering, CSULB, 1981
mpa: Full Coursework, CSULB, 1993
pe: Professional Engineer #39392
CITY OF (former) Deputy Director of Public Works
la habra: (former) City Engineer
MUHAMMAD ATAYA, MPA
BS: Political Science, CSULB, 2008
mpa: Public Administration, CSULB, 2010
certificate: Construction Management, UCLA
organization chart
381
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
13 FIRM PROFILE
INCORPORATED IN
2004
AS A “C”CORPORATION IN
THE STATE OF CALIFORNIA
18 YEARS IN BUSINESS
30 EMPLOYEES
firm HISTORY
PROJECT
MANAGEMENT
DESIGN
ENGINEERING
CONSTRUCTION
MANAGEMENT
CONSTRUCTION
INSPECTION
STAFF
AUGMENTATION
PLAN
CHECK
PROFESIONAL SERVICES
I t i s t h e m i s s i o n o f
O n w a r d E n g i n e e r i n g
(OE) to provide a new
standard of consulting
services to our clients.
In doing so, we wish to
improve the quality of
life in the communities
that we serve.
MISSION STATEMENT
300 S. HARBOR BLVD. ARBOR BLVD.
SUITE 814
ANAHEIM, CA EIM, CA 92805
firm details
PROJECT experience
Romany Basilyous, Associate Engineer
(310) 318-0263 | [email protected]
1315 Valley Drive, Hermosa Beach, CA 90254
Street Improvements at Var ious
Locat ions (CIP 186 & 190)
HERMOSA
BEACH
The City of
OE provided Construction Management and Inspection services for Street Improvements at Various Locations through out the City of Hermosa Beach. The purpose of the project was to restore the surface integrity of the streets, improve the ride quality and safety, as well as mitigate any potential hazards by means of pavement resur facing. The projec t included 5,135 feet of full depth street repairs, 3,186 tons of grind and overlay rehabilitation, and 38 ADA Ramp upgrades, along with various sidewalk repairs. OE also provided the City with community coordination by means of establishing public accessable online web maps to inform and update the public on the project, as well a the distribution of public notifications.
Brian Jones, Water & Sewer Manager
(562) 383-4170 | [email protected]
621 W Lambert Road, La Habra, CA 90631
Cal iforn ia Water Domest ic
Pipel ine Improvements
L A
HABRA
The City of
OE provided the City of La Habra with design engineering services on the California Water Domestic Pipeline Improvements Project. The City of La Habra annexed a portion of the County of Orange Water Mains in the City. The existing water mains were found to be deficient and needed to be upgraded to C900 HDPE pipe. The project spanned over 14,000 linear feet and included water mains varying in size from 6” to 12”, new hydrants, new meters and some new services to the house. The project included new water mains in a new alignment in order to keep the existing main functioning during construction.
Eric Villagracia, Project Manager
(562) 902-2373 | [email protected]
15515 Phoebe Avenue, La Mirada, CA. 90638
Alondra Blvd . Traff ic Signal /
Roadway Improvement , from
Valley View Ave . to Mottley Dr.
L A
MIRADA
The City of
OE provided inspection services to the City of La Mirada on this project which covered nearly 1.75 miles of roadway on Alondra Boulevard between Valley View Drive and Mottley Drive. The work entailed traffic signal installations and upgrades, AC pavement reconstruction, cold milling, asphalt rubber hot mix overlay, Type 382
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
14 2 slurr y seal, removal and replacement of damaged curb, gut ter, cross gut ter, sidewalk and curb ramps.
Construction will also include adjustment of manholes and water valves, traffic signing, striping, markings, and raised pavement markers.
Romeo David, PE, Associate Civil Engineer
(909) 477-2740 x4070 | [email protected]
10500 Civic Center Dr., Rancho Cucamonga, CA 91729
Vineyard Avenue at San
Bernard ino Road Traff ic Signal
Mod ificat ion
RANCHO
CUCAMONGA
The City of
OE provided Construc tion Inspec tion ser vices on this projec t in the Cit y of Rancho Cucamonga, which entailed traf fic signal modifications at the intersection of Vineyard Avenue and San Bernardino Road for removing three pull boxes, abandoning existing footing, removing and salvaging existing signal cabinet and relocating traffic signal equipment into new cabinet, furnishing and installing one Type 1-A pole and 4” PVC conduit, installing three #6 pull boxes, one #6E pull box, and one N40 pull box, furnishing and installing Econolite Cobalt ATC Controller, Type R signal controller cabinet with new foundation, side mounted CBS-127 cabinet shell, and installing Tomar Emergency Vehicle Preemption Detector and cabling. The Contractor was also tasked with replacing existing incandescent lights with new LED signal indicators, pulling new wires, potholing, and traffic control.
Romeo David, PE, Associate Civil Engineer
(909) 477-2740 x4070 | [email protected]
10500 Civic Center Dr., Rancho Cucamonga, CA 91729
Upgrade Left Turn Phases
Flas hing Yellow Arrow Signal -
7 Locat ions
RANCHO
CUCAMONGA
The City of
OE provided inspection services for the City of Rancho Cucamonga that entailed removing and replacing the existing Lef t Turn Signal To Flashing Yellow Arrow At 7 Locations (4 on Day Creek Boulevard and 3 on Base Line Road) as well as modif ying existing medians at Base Line and Spruce (westbound lef t), Day Creek and Victoria Park (northbound and southbound lef t), and Day Creek and Silverberry (northbound and southbound lef t). The median modifications included 4’ shif ts to increase and improve sight distance. This project also included replacing the controller, and minor paving and striping.
Allison Tran, Associate Engineer
(949) 724-7547 | [email protected]
6427 Oak Canyon-Bld.1. Irvine, CA 92618
turtle rock parking lot
improvements IRVINE
The City of
OE is providing design engineering services to the City of Irvine for the Turtle Rock Community Park Parking Lot Improvements Project. The project consists of rehabilitating the pavement on the east and west parking lots. Additional tasks include reconstructing curb ramps to meet ADA requirements where deficient, removing the circular planters in the center of the east parking lot and replacing them with diamond-shaped planters, and modifying parking stall striping to increase capacity.
Lori Wolfe, Project Manager
(714) 402-9645 | [email protected]
20500 Madrona Avenue, Torrance, CA 90503
Neighborhood Slurry Seal -
Area 1 Project (CIP No. 2019-03)
L A
MIRADA
The City of
OE provided Construction Inspection Services on this Neighborhood Slurry Seal Project for the City of La Mirada. This project covers several residential streets within the City, including the Foster Park neighborhood and Imperial Highway, Neargrove Road, Jalisco Road, Florita Road, Crestoak Drive, Gara Drive, Ashgrove Drive, Excelsior Drive, Neartree Road, Bluefield Avenue, Stanleaf Drive, Figueras Road, and San Bruno Drive.
Construction included Slurry Seal (Type) of the streets and some localized repairs. 383
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
15 Mark Trestik, Assistant City Engineer
(949)497-0300 | [email protected]
505 Forest Avenue, Laguna Beach, CA 92651
2017-2019 Street & Slurry Seal
Rehab ilitation (Phases I, II, & III)
L A G U N A
BEACH
The City of
OE provided full Construction Management and Inspection Services for the City of Laguna Beach on Phases I, II, and III of this project. The project limits for Phase I (2017) were split into three areas: Area A (Sk yline) included 934,523 sf, Area B (Lower Bluebird Canyon) included 158,057 sf, and Area C (Summit Drive) included 185,961 sf. The project limits for Phase II (2018) covered three different regions: Area A: Canyon Acres Drive/ Arroyo Drive/Woodland Drive/Laguna Canyon Frontage Road, Area B: Residential streets in downtown (Loma Terrace, Y Place), and Area C: streets between Thalia Street and Cress Street. The project limits for Phase III (2019) included two areas, Area A: Coast Royal, and Area B: South Laguna Village. These areas are in South Laguna Beach, from the neighborhoods between West Street and 10th Avenue/Sunset Avenue. The work included variable grind and overlay in some areas, and Type I Slurr y Seal in other areas. There was 2,562 square feet of French Drain that was installed in Area A. A 4-inch drain line was connected to a catch basin in Area A as well. The specifications also called for new traffic signal poles at the Sk yline Drive, Crestview Drive, and Fern Street Intersections. Lastly, the project encompassed parkway and curb and gutter improvements, signage and striping. Due to the residential element involved, OE provided Web Maps and a Project Hotline for affected residents, keeping them updated and informed through out the life of the project.
Alpha Santos-Guinto, Public Works Technician
(949) 497-0729 | [email protected]
505 Forest Avenue, Laguna Beach, CA 92651
Baja St. Reta ining Wall &
Zones 2 & 3 Street Concrete
Rehab ilitation Project
L A G U N A
BEACH
The City of
OE provided construction management and inspection services on this project in the City of Laguna Beach.
The Baja S treet Retaining Wall Replacement is a project adjacent to 870 Baja S treet. The work entailed constructing a shotcrete concrete wall with soil nails in front of a failing CMU retaining wall which is supporting a slope on private property. As for the Zones 2 & 3 Street Concrete Rehabilitation Project, it was a sidewalk repair project which included various locations in Zones 2 and 3. The sidewalk repairs covered 9,000 square feet and the work also covered spandrel repairs, curb and gutter, and cross gutter removal and replacement.
Prem Kumar, City Engineer
(310) 802-5300 | [email protected]
3621 Bell Avenue, Manhattan Beach, CA. 90266
Curb Ramp Des ign
at 37 Locat ions
M A N H AT TA N
BEACH
The City of
OE provided Design Engineering and Construction Inspection services to the City of Manhattan Beach on this ADA Curb Ramp Project. The project limits covered 19 intersections and 37 curb ramps which required custom design and careful analysis of each location. Where ADA compliance could not be achieved, a justification and photo of that location was provided.
Kimberly Young, Senior Civil Engineer
(now in Fontana) (909) 350-7632 | [email protected]
16489 Orange Way, Fontana, CA 92335
7-year Annual Res ident ial
Rehab ilitation Project
DIAMOND
BAR
The City of
OE provided Construction Management and Design Engineering services to the City of Diamond Bar on their annual arterial and residential roadway maintenance projects for an annual period of 7 years. Years 2010 and 2011 were awarded as separate contracts. The City awarded OE an additional 3-year contract for 2012–2014. In 384
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
16 2015, the City of Diamond Bar awarded OE yet another annual rehabilitation project. The project sizes and costs were: 2010: 11.8 miles of arterial & residential streets ($908 K), 2011: 19 miles of arterial & residential streets ($1.8 M), 2012: 10 miles of arterial & residential streets ($1.1 M), 2013: 13 miles of arterial & residential streets ($1.3 M), 2014: 14.5 miles of residential, arterial & collector streets ($1.8 M), 2015: 14 miles of residential, arterial & collector streets ($1.75 M) and 2016/2017: 16.6 miles of residential and collector streets ($1.58 million). The general scope of work for each year’s project included localized R&R patching, grind and overlay, cape and slurry seal, traffic loops, traffic striping, and required heavy traffic phasing and traffic control review. OE assisted the City through the project bidding phase, developing text and stipulations for the bid package to ensure contractor availability during the desired working months. Due to the proximity to freeways, OE also coordinated with Caltrans to obtain encroachment permits for the City for four of the projects, which was essential.
Lorenzo Rea, Assistant Engineer
(714)765-6893 | [email protected]
400 E. Vermont, Anaheim, CA. 92805
Neighbor hood Resident ial
Streets Improvement Project
(Phases I & II)
ANAHEIM
The City of
OE provided full Construction Management and Inspection Services for the City of Anaheim on this project which encompassed street improvements on a number of residential neighborhoods. The goal of this project was to restore surface integrity, improve the ride quality and safety of the residential streets, and mitigate any potential trip and fall hazards. These large-scale residential neighborhood rehabilitation projects involved parkway improvements by resurfacing the pavement, removal and replacement of ADA access ramps, sidewalk, curb, cross gutters and concrete aprons, pavement markings, signage and driveway approaches. The project limits for phase I were split into thirteen neighborhood areas: (1) The Athena-Omega Neighborhood, with a population of 1,977 residents, is bordered by Ball Road to the north, Sunkist Street to the east, Winston Road to the south, and State College Boulevard to the west. The scope involved 191,416 sf of asphalt reconstruction and 63,422 sf of slurry seal; (2) The Biscanye Neighborhood, with a population of 578 residents, is bound by Crestwood Lane to the north, Brookhurst Street to the east, Katella Avenue to the south, and Gilbert Street to the west. The scope included 109,760 sf of asphalt reconstruction and 110,483 sf of slurry seal; (3) The Devonshire Neighborhood, with a residential population of 1,551, is bound by by Buckingham Street and the Riverside I-91 Freeway to the north, Gilbert Street to the east, and the Santa Ana I-5 Freeway to the south. The scope included 245,498 sf of asphalt reconstruction; (4) The Jerillee Lane neighborhood, with a population of 1,365 residents, is bordered by the I-91 freeway to the nor th, Imperial Highway to the east, Santa Ana Canyon Road to the south, and Lakeview Avenue to the west. The scope of work included 312,892 sf of asphalt reconstruction and 63,422 sf of slurry seal; (5) The Key Lane/Westchester Neighborhood, with a population of 7,332 residents, is bound by Orange Avenue to the north, Western Avenue to the east, Ball Road to the south, and Knott Avenue to the west. The scope included 933,402 sf of asphalt reconstruction and 664,515 sf of slurry seal; (6) The La Reina Neighborhood has a population of 3,415 residents and is bordered by Crescent Avenue to the north, Gilbert Street to the east, Lincoln Avenue to the south, and Dale Avenue to the west. The scope included 554,186 sf of asphalt reconstruction; (7) The Rowland Neighborhood is bordered by Broadway to the north, Magnolia to the east, Rowland to the south, and Kenmore to the west. The scope of work involved 48,714 sf of asphalt-reconstruction, and pavement resurfacing; (8) The West-Westmont Drive Neighborhood, with a population of 8,426 residents, is bordered by La Palma Avenue to the north, Harbor Boulevard to the east, Lincoln Boulevard to the south, and Loara Street to the west. The scope involved 1,795,739 sf of slurry seal, and 756,645 sf of asphalt reconstruction; (9) The Tanglewood Neighborhood is bound by Imperial Highway to the north, Yosemite Drive to the west, Kellog to the east, and Orangethorpe Avenue to the south. The scope included 339,901 sf of asphalt reconstruction, 358,598 sf of slurry seal, and 18,255 sf of sidewalk improvements.
In addition, 65 new trees and 30 tree removals were made for the interest of this neighborhood; (10) The Rio Bravo neighborhood is bordered by Camino Manzana, Calle Granada, and Calle Tampico to the north, Eucalyptus Drive to the east, Santa Ana Canyon Road to the south, and Via Cortez to the west. The scope included 306,997 sf of asphalt reconstruction, 294,712 sf of slurry seal, 14,029 sf of sidewalk improvements, 51 new trees and 385
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
17 24 removals; (11) The Academy/Bel Air Neighborhood is bound by Lincoln Avenue to the north, Dale Avenue to the east, Orange Avenue to the south, and Beach Boulevard to the west. The scope included 263,302 sf of asphalt reconstruction, 201,012 sf of slurry seal, 4,256 sf of sidewalk, 30 new trees and 6 removed; (12) The Gaymont/Elm Lawn Neighborhood is bound by Orange Avenue, Stonybrook Drive, and Ball Road to the north; Dale Avenue, Magnolia Avenue, and Gilbert Street to the east; the Anaheim City Limit to the south; and Beach Boulevard to the west. The scope included 397,521 sf of asphalt reconstruction, 201,012 sf of slurry seal; 12,842 sf of sidewalk, 3,187 lf of curb and gutter, and 71 new trees along with 15 removals; (13) The Greenleaf-Hampton Neighborhood is bound by La Palma Avenue to the north, Gilbert Street to the east, Crescent Avenue to the south, and the Anaheim City Limit to the west. The scope included 1,073,430 sf. of reconstruction, 494 tree trimmings, 15 removals and 75 new trees.
The project limits for phase II were split into three neighborhood areas: (1) The Kings Court Neighborhood is bound by Ball Road to the north, Euclid Street to the east, Katella Avenue to the south, and Brookhurst Street to the west. The scope included 1.1 million sf of grind and cap and 1.1 million sf of slurry seal; (2) The Velare Neighborhood is bound by Orange Avenue to the north, Gilbert Street to the east, Ball Road to the south, and Magnolia Avenue to the west. The scope included 260,677 sf of grind and cap and 327,499 sf of slurry seal; (3) The Sabina Neighborhood is bound by La Palma Avenue to the north, Harbor Boulevard to the east, Sycamore to the south, and the Anaheim Boulevard to the west. The scope included 152,605 sf of grind and cap, 185,494 sf of slurry seal. Coordinating with the local residents was essential on these projects.
Raymond Contreras, Project Manager
(714) 990-7763 | [email protected]
1 Civic and Cultural Center, Brea, CA 92821
City of Brea CM & Inspect ion
for Var ious Projects & Land
Development
BREA
The City of
OE provided Construction Management and Inspection ser vices to the City of Brea on a number of Land Development projects through the course of a number of years, which included:
La Floresta Village
Development Project
120 Acres
Multi-Use Development
5.0 & 8.5 To 28.5
Dwelling Units Per Acre.
Valencia Ave. & Imperial Hwy.
150 Residential Units
la florista village
1,088 Units
156,800 Sf Mixed-Use
Commercial Land
54 Acre Rec Center
Inspection of Roadway,
Storm Drain, Sewer, and
Water Installation
blackstone
development project
100 Acres
Shea Homes
Master Planned Community
6 Housing Tracts
Single Family Homes
Community Rec Center
Dog Park
97 ARRA Funded Apartments
by Aadvent Companies
Inspected Roadway,
Sewer & Water Systems,
Intersection Traffic Signal.
city ventures
development project
3 Single
Family Homes
8 Townhomes
6 Business/
Living Spaces
coordination with:
County Health Department,
Nearby School
Senior Living Center
Grading, Sewer & Storm
Drain Installation, 6-in.
Domestic Water Line, 8-in. Fire
Water Line, Road Repaving
386
Section 2: Organization, Credentials and Experience
300 S. Harbor Blvd.
Suite 814
Anaheim, CA. 92805
Request for Proposals-Capital Improvements
Construction & General Inspection Services
for The City of Rolling Hills
18 Philip Wang, PE, Associate Engineer
(562) 804-1424 ext. 2254 | [email protected]
16600 Civic Center Drive, Bellflower, CA 90706
various construction
permit inspect ions
BELLFLOWER
The City of
OE is providing Permit Inspection services to the City of Bellflower on their various construction permits to closeout a backlog of 150 construction permits, which include those pulled by Southern California Edison, local water and gas agencies, home owners, and commercial property owners. OE coordinates with agencies that pulled each permit, scheduled inspections, addressed deficiencies in work, and closed out each permit.
Romeo David, PE, Associate Civil Engineer
(909) 477-2740 x4070 | [email protected]
10500 Civic Center Dr., Rancho Cucamonga, CA 91729
on-call permit inspect ions RANCHO
CUCAMONGA
The City of
OE is providing Construction Permit Inspection services to the City of Rancho Cucamonga for projects ranging from various permit and utility inspections to full Public Works and Capital Improvement Projects (CIP). OE inspected each project from start to completion, including arranging pre-construction meetings, walking job-sites with the contractor, inspecting work, and signing off on permits. permit inspect ion N O R WA L K
The City of
For nearly 6 years, OE has provided the City of Norwalk with inspection services for work performed in the public right-of-way. Inspections are scheduled based on permits issued by the City of Norwalk to various transportation, utility, and other companies. The permits include encroachment, excavation, traffic control, and street closures. Every morning, the selected inspector meets with City staff to develop, review, and coordinate inspections for that day. An ability to be flexible, communicative, and to handle a sprawling workload is essential to success.
387
Tasks
Project Tasks
CONSTRUCTION
inspector
$135 hourly
public
outreach
$95 hourly
Total
task 1 3 middler idge lane north
1.A Pre-Construction
(Pre-Construction Meeting, Constructibility Review) 4 2 $730.00
1.B Pre-Construction Inspection (including preparing Daily Report & Photo Diary) (November 14-30, 2022 which equals 13 working days) 104 2 $14,230.00
1.C
POST-Construction
(Final Walkthrough, As-Builts, Completion Recommendation, Final Payment Request, Submit Project Files and Labor Compliance Records)
6 $810.00
TASK 1 Total 114 4 $15,770.00
task 2 traffic improvement inspect ions
2.A
This task will be priced on a project by project basis using the hourly rates in our fee schedule and listed above.
On a 30 working day project, we would normally assign about 16 hours for pre-construction depending on the size of the project and plans. For outreach, it takes us about 4 hours to setup the project hotline, website, and maps.
For construction, we provide inspection at all times that the Contractor is there, so a full 8-hour day for the duration of the project. For slower days, we will only bill a 4-hour minimum. Any suspensions or weather delays, we will not bill the City for. Using Orange Vest, the preparation of the Daily Construction Report and Photo Diary as well as the tracking of quantities is all done in realtime so there is no added time billed for that. As for outreach, it is normally 1/2 an hour per day for the full duration of the project.
TBD TBD TBD
Total TBD TBD TBD
task 3 easement & general inspect ions
3.A
This task will be priced on a project by project basis using the hourly rates in our fee schedule and listed above.
On a 30 working day project, we would normally assign about 16 hours for pre-construction depending on the size of the project and plans. For outreach, it takes us about 4 hours to setup the project hotline, website, and maps.
For construction, we provide inspection at all times that the Contractor is there, so a full 8-hour day for the duration of the project. For slower days, we will only bill a 4-hour minimum. Any suspensions or weather delays, we will not bill the City for. Using Orange Vest, the preparation of the Daily Construction Report and Photo Diary as well as the tracking of quantities is all done in realtime so there is no added time billed for that. As for outreach, it is normally 1/2 an hour per day for the full duration of the project.
TBD TBD TBD
Total TBD TBD TBD
task 4 meetings
4.A Meetings (assume 10 per 12-month period) We would assume on the inspector side, meetings run 1-hour with another hour spend preparing for the meeting and compiling and sending in the notes from the meeting. 20 $2,700.00 Total 20 0 $2,700.00
design smarter. build better.
FEE PROPOSAL
for Capital Improvements Construction & General Inspection Services for the City of
388
design smarter. build better.
300 S. Harbor Blvd.
Suite 814
Anaheim, CA 92805
P: (714) 533.3050
www.oe-eng.com
PROFESSIONAL ON-CALL SERVICES
07/01/2022 TO 06/30/2023
CONSTRUCTION MANAGEMENT & INSPECTION
role cost (hourly)
Construction Manager $175.00
Construction Inspector* $135.00 (OT $170, DT $195)
Public Outreach $95.00
STAFF AUGMENTATION
role cost (hourly)
Permit Technician $80.00
ADMINISTRATION & MISCELLANEOUS
role cost (hourly)
Plan Checker $160.00
Administrative $90.00
The hourly rates above are our fee schedule. Any additional work will be negotiated utilizing those hourly rates.
OE pays all Construction Inspectors prevailing wage rates in compliance with the requirements set forth by the Department of Industrial Relations (DIR) State prevailing wages under Labor Code § 1770 et seq. Labor Code §§ 1775 and 1777.7 along with the Davis-Bacon and Related Acts (DBRA) under the standards of the Community Development Block Grant (CDBG) funding as administered by the U.S. Housing and Urban Development (HUD) Department.
389
design smarter. build better.
300 S. Harbor Blvd.
Suite 814
Anaheim, CA 92805
P: (714) 533.3050
www.oe-eng.com
PROFESSIONAL ON-CALL SERVICES
07/01/2022 TO 06/30/2023
CONSTRUCTION MANAGEMENT & INSPECTION
role cost (hourly)
Construction Manager $175.00
Construction Inspector* $135.00 (OT $170, DT $195)
Public Outreach $95.00
STAFF AUGMENTATION
role cost (hourly)
Permit Technician $80.00
ADMINISTRATION & MISCELLANEOUS
role cost (hourly)
Plan Checker $160.00
Administrative $90.00
The hourly rates above are our fee schedule. Any additional work will be negotiated utilizing those hourly rates.
OE pays all Construction Inspectors prevailing wage rates in compliance with the requirements set forth by the Department of Industrial Relations (DIR) State prevailing wages under Labor Code § 1770 et seq. Labor Code §§ 1775 and 1777.7 along with the Davis-Bacon and Related Acts (DBRA) under the standards of the Community Development Block Grant (CDBG) funding as administered by the U.S. Housing and Urban Development (HUD) Department.
390
Agenda Item No.: 13.G
Mtg. Date: 01/23/2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: RECEIVE AND FILE PROGRESS UPDATE ON CREST ROAD EAST
UTILITY UNDERGROUNDING PROJECT
DATE: January 23, 2023
BACKGROUND:
The City applied for grant funds through the FEMA Hazard Mitigation Program and on September 14, 2020, the City was awarded $1,145,457 of Federal funds to underground utility infrastructure along Crest Road East from the eastern city limits to the frontage of 67 Crest Road East. The grant requires a local match of 25% or $381,819 for a total project amount of $1,527,276. The local match can be fulfilled using the CPUC Rule 20A work credits.
The entire project was originally characterized as a CPUC Rule 20A project. For Rule 20A projects, Southern California Edison (SCE) handles the design, joint trench bidding and assists in the coordination with the other utility companies. City staff held a kick-off meeting with SCE on January 13, 2021. SCE commenced with their work by performing a site visit and measurements to confirm scope and limits of work and preparation of a Rough Order of Magnitude (ROM) estimate for the project. The ROM was submitted to the City on February 25, 2021 and is based on: 8-poles and approx. 1,340 feet of overhead wires being removed, and 1-overhead service converted to underground feed covering the area from Crest Road from 87 Crest Road to East City Limits. The Rough Order of Magnitude cost estimate for the entire project was $1,000,000, expressed in 2023 dollars. The City sent SCE an email of concurrence for this ROM on March 3, 2021.
At the May 10, 2021 City Council Meeting, City Council adopted Resolution No. 1275 to establish an Underground Utility District and set a public hearing for the June 14, 2021 City Council Meeting.
On June 14, 2021, The City Council approved Resolution No. 1276 to create Underground Utility District No. 1 (Crest Road) to support the Crest Road East Cal-OES Hazard Mitigation Grant Project.
391
Subsequent to the above-mentioned assumptions, SCE recognized that the growing costs to execute the project limited the linear feet that the ROM would cover under the Rule 20A program. The growing cost escalations also increased the City's match fund obligation from an estimated $381,000 to $1,000,000.
As such, the project was divided into two Rule 20 programs. Rule 20A would cover the majority of Crest Road with SCE handling the design, joint trench bidding and assisting in the coordination with the other utility companies. The remainder of the project was converted to a Rule 20C program where the City of Rolling Hills is required to handle the civil design, joint trench bidding and assist in the coordination with the other utility companies.
DISCUSSION:
To ensure that the City stays closely in sync with SCE's timing and work specific to the Rule 20C portion, a Request for Proposals (RFP) for Civil Engineering Services was released in early December, 2022 with a closing date of January 11, 2023. Staff anticipated bringing recommendations to Council at this meeting based on submissions, but unfortunately, there were no respondents to the RFP.
Staff will be extending the RFP for another month to allow more time for responses. In the event that no firms respond again, the City, in coordination with CalOES, may need approval to sole-source the project scope in order to ensure we meet the project timelines.
FISCAL IMPACT:
Under Rule 20A, SCE does not send an invoice until the design is completed. The City will be reimbursed from the grant funds less the City required match. The City's work credit will be used to meet the required local match of $1,000,000 (originally $381K.) Allocation of this work credit was included in the budget adoption for FY22/23.
Under Rule 20C, the City will be required to cover the costs for any contracted work and then be reimbursed from the grant funds.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Underground Utility District Limits Exhibit_Parcels_V1- adresses.pdf GR_OES_230120_CrestRoad_UU_Rule20_SegmentMap.pdf
392
Overhead Lines to be Removed
Limits of Utility Underground District
B A East City Limits
D
C
E
F
G
H I
J
K
M
L
Exhibit "A"
393
Crest Road Utility Undergrounding
20A / 20C Delineation
The 20A Segment is designated by the Lime Green
The 20 C Segment is designated by the Blue
394
Agenda Item No.: 14.A
Mtg. Date: 01/23/2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DISCUSS CALL FOR SERVICE EMAILS GENERATED BY THE LOS
ANGELES COUNTY SHERIFF'S DEPARTMENT (COUNCILMEMBER
JEFF PIEPER)
DATE: January 23, 2023
BACKGROUND:
The City of Rolling Hills has a joint law enforcement contract with neighboring cities Rancho Palos Verdes and Rolling Hills Estates. To coordinate on public safety issues, two City Councilmembers from each city formed the Peninsula Regional Contract Law Committee.
Representatives from Rolling Hills are Mayor Pat Wilson and Councilmember Bea Dieringer.
The committee meets quarterly.
At the November 2022 Peninsula Regional Contract Law Committee meeting, Councilmember Dieringer inquired with the Los Angeles County Sheriff's Department Lomita Station Captain James Powers the reason for reducing the amount of information provided as a part of the Call for Service emails generated by the department to report on the department's response to law enforcement calls for Rolling Hills.
Captain Powers cited privacy concerns and noted that the details relating to deputies' response to a family dispute, for example, is not essential to city business. Furthermore, Captain Powers noted that the emails are not a part of the standard service provided by the department to cities contracting the Sheriff's Department for law enforcement. Agencies in the joint contract with Rolling Hills do not receive Call for Services emails from the Lomita Station.
Prior to this exchange between Councilmember Dieringer and Captain Powers at the committee meeting, in August 2022, several Rolling Hills Councilmembers expressed concerns to the City Manager over the amount of details provided in the Sheriff's Department Call for Service emails. The feedback was consistent with Captain Powers' concern over privacy and relevance to city business.
In September 2022, Captain Powers adjusted the Call for Service emails by eliminating the details and only characterizing if the call for service resulted in a crime. 395
DISCUSSION:
Call for Service emails generated by the Sheriff's Department Lomita Station was a legacy service likely authorized by a previous Captain of the station. Captain Powers took over Lomita Station in late 2019 and at that time Captain Powers expressed the same concerns over the Call for Service emails for Rolling Hills. Working with the City Manager's office, Captain Powers agreed to take a transitional approach to eliminating the Call for Service emails.
In 2019, Councilmembers expressed to the City Manager the need for the Call for Service emails. The Sheriff's Department would send Call for Service emails to the City Manager and the City Manager would forward the Call for Service emails to City Council.
In 2022, the sentiment of Councilmembers with respect to the Call for Service emails evolved, commenting on the appropriate use of the Sheriff's Department and staff's time in generating, accepting and forwarding the Call for Service emails to the City Council.
In November 2022, Councilmember Jeff Pieper requested the City Manager to have an agenda item that would allow the City Council to discuss the Sheriff's Department Call for Service emails.
FISCAL IMPACT:
None.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
396
Agenda Item No.: 16.A
Mtg. Date: 01/23/2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONFERENCE WITH LABOR NEGOTIATOR
GOVERNMENT CODE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK WILSON
UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
DATE: January 23, 2023
BACKGROUND:
None
DISCUSSION:
None
FISCAL IMPACT:
None
RECOMMENDATION:
None.
ATTACHMENTS:
397