1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 23, 2023
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, January 23, 2023
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1325 Next Ordinance No. 383
1 RECOMMENDATION: Approve.
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 9, 2023 RECOMMENDATION: Approve as presented.
8.D. PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
8.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2022
RECOMMENDATION: Receive and file.
8.F. ADOPT RESOLUTION 1323 AUTHORIZING THE EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR GENERAL FUNDS; AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUND EXCHANGE
AGREEMENT
RECOMMENDATION:
Approve as presented.
8.G. ADOPT BY RESOLUTION NO. 1324 AUTHORIZING A BUDGET AMENDMENT OF $13,000.00 IN GENERAL FUND RESERVES FOR THE STREET AND
TRAFFIC IMPROVEMENTS ON JOHNS CANYON ROAD
RECOMMENDATION: Approve as presented and adopt Resolution No. 1324.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
11. PUBLIC HEARINGS
11.A. ADOPT RESOLUTION NO. 1322 TO CREATE THE UNDERGROUND UTILITY DISTRICT NO. 2 (UDD-02) (EASTFIELD DRIVE)
RECOMMENDATION: Adopt Resolution No. 1322 to create Underground Utility District No. 2 (UUD-02) (Eastfield Drive)
CL_AGN_230123_CC_AffidavitofPosting.pdf
CL_MIN_230109_CC_F.pdf
CL_AGN_230123_CC_PaymentOfBills.pdf
CL_AGN_230123_CC_TonnageReport_Dec2022.pdf
PW_TRA_230112_FY23_PropA_FundExchangeAgrnt_BevHills_F.pdf ResolutionNo1323_PropA_BevHills_FundExchange_F.pdf
ResolutionNo1324_Budget_Amendment_JohnsCanyonRd_Improvements_D.pdf PW_TRA_TRF_STR_202319_Email_from_Grzywacz_Tangen_ShenSmith.pdf CL_AGN_230123_CC_ResolutionNo1322_Eastfield Dr UUDistrict Rule20A_F.pdf CL_AGN_230123_CC_ROM_Eastfield Dr 20A Letter with Conditions and Exhibits.pdf 2 12. OLD BUSINESS
12.A. RECEIVE AND FILE AN UPDATE TO THE OUTDOOR SIREN PROJECT RECOMMENDATION:
It is Staff’s recommendation to identify up to four locations where the siren system could be installed.
12.B. CONSIDER ENGAGING 4LEAF, INC. TO PROVIDE CODE ENFORCEMENT
SERVICES, AND DIRECT STAFF TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR AN AMOUNT NOT-TO-EXCEED $79,040 FOR A ONE-YEAR TERM INCLUDING $33,440 FOR THE REMAINDER OF THE 2022-2023 FISCAL YEAR
RECOMMENDATION: Direct the City Manager to execute a Professional Services Agreement with 4LEAF, Inc. for code enforcement services.
12.C. RECEIVE AND FILE SUPPLEMENTAL SEWER STUDY PREPARED BY WILLDAN ENGINEERING TO PHASE THE CONSTRUCTION OF THE 8" SEWER
MAIN PROJECT AND DIRECT STAFF TO PREPARE AN AMENDED
PROFESSIONAL SERVICE AGREEMENT WITH NV5 TO PREPARE
CONSTRUCTION DOCUMENTS IN ACCORDANCE WITH THE PHASING OF THE PROJECT.
RECOMMENDATION: 1. Receive and File the Supplemental Sewer Study from Willdan Engineering.
2. Direct staff to prepare an amended professional service agreement with NV5 in the amount of $23,670.
12.D. RECEIVE AND FILE A TECHNICAL MEMORANDUM FROM PACIFIC ARCHITECTURE AND ENGINEERING INC., ON OPTIONS TO REPLACE THE
EXISTING CITY HALL CAMPUS EMERGENCY STANDBY DIESEL GENERATOR AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Receive and file technical memorandum and select a replacement option.
12.E. APPROVE REVISED FISCAL YEAR 2023/24 BUDGET CALENDAR RECOMMENDATION: Review and approve the updated budget calendar for the development of the fiscal year 2023/24 budget.
CL_AGN_230123_CC_4 Hackamore.pdf
CL-AGN_230109_CC_22-12-21_SpecialNewsletter.pdf
CL_AGN_230123_CC_SpecialBN1-9-2023.pdf
CL_AGN_230123_CC_Block Captain Letter - draft 01 18 2023.pdf CL_AGN_230123_CC_Siren_Comments Received from Special Blue Newsletter_1-20- 2023.pdf
PL_CON_20221128_CE_4LEAF_SOQ_without_appendix.pdf
PL_CON_CE_2023_4LEAF_FeeSchedule.pdf
CA_AGR_230123_4Leaf_OnCall_CE_ContractServices.pdf
NV5_Rolling Hills Sewer Main Rolling Hills Only Additions_09.28.22.pdf RH Sewer Area Study Supplement-1-19-2023-Final.pdf
20221215_Gen Vs Solar memo_V1.pdf
3 13. NEW BUSINESS
13.A. AUDITED ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022
RECOMMENDATION: Accept the audited financial statements for the fiscal year ended June 30, 2022.
13.B. RECEIVE PRESENTATION ON FISCAL YEAR 2023/24 BUDGET
DEVELOPMENT KICKOFF AND PROVIDE INPUT TO THE
FINANCE/BUDGET/AUDIT COMMITTEE
RECOMMENDATION: Receive a presentation on an overview of the General Fund revenues, expenditures and reserves in anticipation of initiating the budget process for the development of the fiscal year 2023/24 budget and provide input to the Finance/Budget/Audit Committee in advance of the February 13, 2023 committee meeting.
13.C. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2023
RECOMMENDATION: Staff recommends that the City Council consider the updated City Council committee assignments and approve the assignments as presented.
13.D. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF
RANCHO PALOS VERDES, PALOS VERDES ESTATES, ROLLING HILLS
ESTATES, AND ROLLING HILLS REGARDING IMPLEMENTATION OF THE "KNOW YOUR ZONE" EVACUATION WEB PLATFORM
RECOMMENDATION: Approve the Memorandum of Understanding between the Palos Verdes Peninsula Cities as approved to form by the City Attorney with the established not-to-exceed total cost of $10,000, with Rolling Hills' estimated share in the amount of $700 based upon the established cost allocation formula for the four Peninsula cities.
13.E. RECEIVE AND FILE CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF
THE MIDDLERIDGE LANE STORM DRAIN LINE PERFORMED BY THE LOS
ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
RECOMMENDATION: Receive and file.
FN_BUD_230123_Calendar_FY23-24_F.pdf
FN_AUD_230120_LSL_AuditCommunicationLetter_F.pdf
FN_AUD_230120_LSL_ReportOn_IC_F.pdf
FN_AUD_230120_LSL_ACFR_F.pdf
CL_AGN_230123_CC_FY23_BudgetedExpenditures.pdf
CL_AGN_230123_CC_FY23_SummaryOfSources&Uses_at12-31-22.pdf CL_AGN_230123_CC_GF_ReserveStatus_AsOf_12-31-22_F.pdf
CC_ASM_220509_2022.pdf
CL_AGN_CC_230109_Zone Evacuation Website MOU 4889-3618-4637 v.4.pdf CL_AGN_230123_CC_LA County #1 Initial Attack Slides.pdf PW_DRA_221101_LACo_Middleridge_PipeRunWithImages.pdf
PW_DRA_221101_LACo_Middleridge_MainInspectionSummary.pdf PW_DRA_221101_LACo_Middleridge_PACP_InspectionWithScoring.pdf 4 13.F. RECEIVE A REPORT ON NEW SINKHOLE AT 1 MIDDLERIDGE LANE SOUTH
AND DIRECT STAFF TO ENGAGE ONWARD ENGINEERING TO PROVIDE
REPAIR RECOMMENDATION BASED ON FIELD OBSERVATIONS AND LA COUNTY DEPARTMENT OF PUBLIC WORKS PIPLELINE VIDEO INSPECTION.
RECOMMENDATION: Receive report and direct staff to engage Onward Engineering for providing repair recommendation.
13.G. RECEIVE AND FILE PROGRESS UPDATE ON CREST ROAD EAST UTILITY
UNDERGROUNDING PROJECT
RECOMMENDATION: Receive and file.
14. MATTERS FROM THE CITY COUNCIL
14.A. DISCUSS CALL FOR SERVICE EMAILS GENERATED BY THE LOS ANGELES
COUNTY SHERIFF'S DEPARTMENT (COUNCILMEMBER JEFF PIEPER) RECOMMENDATION: Provide direction to staff.
15. MATTERS FROM STAFF
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK WILSON UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
RECOMMENDATION: None.
17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
Next regular meeting: Monday, February 13, 2023 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
PW_DRA_220107_AsBuilts_MiddleridgeLane_6650 U1-B.pdf
PW_DRA_230118_1MiddleridgeLnS_Sinkhole_OE_ObservationReport.pdf PW_PJI_221109_OnwardEng_Proposal.pdf
PW_PJI_221109_OnwardEng_RateSheet.pdf
Underground Utility District Limits Exhibit_Parcels_V1- adresses.pdf GR_OES_230120_CrestRoad_UU_Rule20_SegmentMap.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5