BITY OF ROLUNT Minutes
CALIFORNIA Rolling Hills City Council
Monday, January 23, 2023
Regular Meeting 7:00 p.m.
CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:02 p.m. Mayor Wilson presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mayor Pro Tem Mirsch, Mayor Wilson Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager John Signo, Planning & Community Services Directo
Vanessa Hevener, Senior Management Analyst
Robert Samario, Finance Director
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE - Councilmember Pieper
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS - NONE
5. APPROVE ORDER OF THE AGENDA
Councilmember Black arrived at 7:05 p.m.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file Blue Folder Items for 7A, 11A and 13C. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Victor Ibarra, Charlie Raine, Ali Tashakori
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 23, 2023
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 9, 2023
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
8.D. PAYMENT OF BILLS
8.E. PULLED BY MAYOR WILSON
8.F. ADOPT RESOLUTION 1323 AUTHORIZING THE EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR GENERAL FUNDS; AND AUTHORIZE THE CITY MANAGER
TO EXECUTE THE FUND EXCHANGE AGREEMENT
8. G. ADOPT BY RESOLUTION NO. 1324 AUTHORIZING A BUDGET AMENDMENT OF $13,000.00 IN
GENERAL FUND RESERVES FOR THE STREET AND TRAFFIC IMPROVEMENTS ON JOHNS
CANYON ROAD
Motion by Councilmember Dieringer, seconded by Mayor Pro Tem Mirsch to approve Consent Calendar except Item 8E. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
EXCLUDED CONSENT CALENDAR ITEMS
8.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2022 Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
10. COMMISSION ITEMS - NONE
11. PUBLIC HEARINGS
11.A. ADOPT RESOLUTION NO. 1322 TO CREATE THE UNDERGROUND UTILITY DISTRICT NO. 2 (UDD-02) (EASTFIELD DRIVE)
Presentation by Senior Management Analyst Vanessa Hevener Public Comment: David Brown, Ramona See
Motion by Councilmember Pieper, seconded by Councilmember Black to Adopt Resolution No. 1322 to create Underground utility District No. 2 (UUD-02) (Eastfield Drive.) Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12. OLD BUSINESS
12.A. RECEIVE AND FILE AN UPDATE TO THE OUTDOOR SIREN PROJECT
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
Presentation by Senior Management Analyst Vanessa Hevener Public Comment: Arlene Honbo, Ralph Black, Judith Haenel Mayor Wilson shared information from the City of Paradise. Mayor Pro Tem Mirsch shared information from the Cities of Mill Valley and Laguna Beach
Primary Motion by Councilmember Black, seconded by Mayor Pro Tem Mirsch to receive and file and direct staff to identify four sites.
Substitute motion by Councilmember Dieringer to bifurcate the primary motion into two separate motions.
Motion failed for lack of a second.
Primary Motion carried with the following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
Mayor Wilson moved to Item 12E.
12.E. APPROVE REVISED FISCAL YEAR 2023/24 BUDGET CALENDAR Presentation by City Manager Elaine Jeng
Motion by Councilmember Mayor Pro Tem Mirsch, seconded by Councilmember Pieper to approve the revised FY 2023/24 Budget Calendar. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Mayor Wilson moved to Items 13A and B.
13. NEW BUSINESS
13.A. AUDITED ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 Presentation by Finance Director Robert Samario
Kirk Hamblin, Lance, Soll & Lunghard, LLP
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to accept the audited financial statements for the fiscal year ended June 30, 2022. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.B. RECEIVE PRESENTATION ON FISCAL YEAR 2023/24 BUDGET DEVELOPMENT KICKOFF
AND PROVIDE INPUT TO THE FINANCE/BUDGET/AUDIT COMMITTEE Presentation by Finance Director Robert Samario
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
Public Comment: Alfred Visco
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: | None
Mayor Wilson moved back to Item 12B.
12. OLD BUSINESS
12.B. CONSIDER ENGAGING 4LEAF, INC. TO PROVIDE CODE ENFORCEMENT SERVICES, AND
DIRECT STAFF TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR AN AMOUNT NOT-TO-EXCEED $79,040 FOR A ONE-YEAR TERM INCLUDING $33,440 FOR THE REMAINDER OF THE 2022-2023 FISCAL YEAR
Presentation by Planning & Community Services Director John Signo Motion by Councilmember Black, seconded by Councilmember Pieper directing the City Manager to execute a Professional Services Agreement with 4Leaf, Inc.at a not-to-exceed amount of $59,040 for one year.
Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.C. RECEIVE AND FILE SUPPLEMENTAL SEWER STUDY PREPARED BY WILLDAN ENGINEERING TO PHASE THE CONSTRUCTION OF THE 8" SEWER MAIN PROJECT AND
DIRECT STAFF TO PREPARE AN AMENDED PROFESSIONAL SERVICE AGREEMENT WITH NV5 TO PREPARE CONSTRUCTION DOCUMENTS IN ACCORDANCE WITH THE PHASING OF
THE PROJECT
Presentation by City Manager Elaine Jeng
Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Black to receive and file the supplemental sewer study from Wildan Engineering and direct staff to prepare an amended professional Service agreement with NV5 in the amount of $23,670. Motion carried with the following vote:
AYES: Black, Dieringer, Mirsch, Mayor Wilson
NOES: Pieper
ABSENT: None
12.D. RECEIVE AND FILE A TECHNICAL MEMORANDUM FROM PACIFIC ARCHITECTURE AND ENGINEERING INC., ON OPTIONS TO REPLACE THE EXISTING CITY HALL CAMPUS
EMERGENCY STANDBY DIESEL GENERATOR AND PROVIDE DIRECTION TO STAFF City Manager Elaine Jeng
Motion by Councilmember Pieper, seconded by Councilmember Black to table further discussion until the next City Council meeting. Motion carried unanimously with the following vote:
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13. NEW BUSINESS
13.C. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2023
Motion by Councilmember Black, seconded by Mayor Pro Tem Mirsch to table the item until the next City Council meeting. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.D. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF RANCHO PALOS
VERDES, PALOS VERDES ESTATES, ROLLING HILLS ESTATES, AND ROLLING HILLS REGARDING IMPLEMENTATION OF THE "KNOW YOUR ZONE" EVACUATION WEB
PLATFORM
Primary Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Black to approve the Memorandum of Understanding between the Palos Verdes Peninsula Cities as approved to form by the City Attorney with the established not-to-exceed total cost of $10,000, with Rolling Hills' estimated share in the amount of $700 based upon the established cost allocation formula for the four Peninsula cities.
Friendly amendment by Councilmember Dieringer to have this reconsidered if the other three cities don't approve this as presented and go back to their Councils. Friendly amendment not accepted.
Substitute motion by Councilmember Dieringer to approve only if the other three cities approve as is. Motion failed for lack of second.
Primary motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.E. RECEIVE AND FILE CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF THE
MIDDLERIDGE LANE STORM DRAIN LINE PERFORMED BY THE LOS ANGELES COUNTY
DEPARTMENT OF PUBLIC WORKS
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.F. RECEIVE A REPORT ON NEW SINKHOLE AT 1 MIDDLERIDGE LANE SOUTH AND DIRECT
STAFF TO ENGAGE ONWARD ENGINEERING TO PROVIDE REPAIR RECOMMENDATION
BASED ON FIELD OBSERVATIONS AND LA COUNTY DEPARTMENT OF PUBLIC WORKS
PIPELINE VIDEO INSPECTION
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
Motion by Councilmember Pieper, seconded by Councilmember Black granting authority to the City Manager to have EC Construction evaluate and repair the existing sinkhole develop solutions, Onward Engineering provide engineering design recommendations to fix the whole drainage system, and the RHCA to cover the existing sinkholes for safety in the meantime. Motion carried with the following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
13.G. RECEIVE AND FILE PROGRESS UPDATE ON CREST ROAD EAST UTILITY
UNDERGROUNDING PROJECT
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. DISCUSS CALL FOR SERVICE EMAILS GENERATED BY THE LOS ANGELES COUNTY
SHERIFF'S DEPARTMENT (COUNCILMEMBER JEFF PIEPER)
Mayor Wilson tabled the item until the next Council Meeting.
15. MATTERS FROM STAFF - NONE
16. RECESS TO CLOSED SESSION - 11:25 P.M.
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION 54957.6 CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK WILSON UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG
17. RECONVENE TO OPEN SESSION - 12:10 A.M.
18. ADJOURNMENT: 12:15 A.M.
The meeting was adjourned at 12:15 a.m on January 24, 2023. The next regular adjourned meeting of the City Council is scheduled to be held on Monday, February 13, 2023 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023
MINUTES - CITY COUNCIL MEETING
Monday, January23, 2023